Office administrator jobs in California - 4,416 jobs

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant for an on-site, in-office role based in Oakland, CA. This position supports a residential property portfolio and plays a key role in day-to-day property operations and resident services within a fast-paced, professional office environment. This role begins as a temporary assignment with strong potential to convert to a direct-hire position based on performance and business needs. Key Responsibilities Perform on-site administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls, greet visitors as needed, and route messages appropriately Maintain an organized, professional front desk and office environment Manage office supplies and equipment; obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies (e.g., fire, flood) by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required on-site trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office, including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with excellent attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations, including seniors, individuals with disabilities, and low-income residents Requirements Must be able to work on-site in an Oakland office environment Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based, on-site office work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds Why This Role This opportunity offers hands-on exposure to real estate and property management operations in an on-site setting, with the potential to transition from a temporary assignment into a long-term, direct-hire role for the right candidate.

Pay Range: $23 hourly We are seeking a detail-oriented and proactive Administrative Front Desk Specialist to become the core support for our office's efficient operations. You will play a dual role: serving as the first-line representative of the company image, responsible for front desk reception and daily liaison; and acting as the reliable cornerstone for office operations, ensuring a smooth-running work environment, supply management, and basic services. If you excel at multitasking, have a keen eye for detail, and enjoy supporting a team in a dynamic environment, we look forward to your application. Key Responsibilities 1. Front Desk Reception & Switchboard Services Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression. Answer the main switchboard, properly handle call routing, message taking, and basic inquiries. Receive, sort, and distribute daily mail, courier packages, and parcels. 2. Procurement & Vendor Management Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables. Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities. Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups. 3. Logistics & Document Management Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt. Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents. Assist in the preparation, photocopying, scanning, and organization of routine administrative documents. 4. Office Operations Support Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones. Assist in meeting arrangements, travel bookings, and basic expense report compilation. Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects. Qualifications Education & Experience: College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field. 1+ years of experience in an administrative, front desk, or office assistant role is advantageous. Fresh graduates with outstanding potential are also welcome to apply. Skills & Competencies: Excellent communication and interpersonal skills with a strong customer service orientation. Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Basic procurement knowledge and vendor communication skills. Ability to work independently while being a strong team player. Personal Attributes: Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment.

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

✨ Now Hiring: Part-Time Office Coordinator / Receptionist (Temp-to-Hire) 📍 Menlo Park & San Francisco | Onsite | 24-30 hours/week 💼 Confidential - Top-Tier Venture Capital Firm We're partnering with a prestigious and confidential venture capital firm to hire a polished, articulate, and service-oriented Office Coordinator / Receptionist. This is a temp-to-hire opportunity, ideal for someone who thrives in a fast-paced, high-touch environment and enjoys being the face and voice of a top-tier organization. 🗓️ Schedule: Part-time (3-4 days/week), 24-30 hours 📍 Location: Onsite in Menlo Park with one day needed in San Francisco 🕒 Potential to convert to full-time after ~3 months 🔹 What You'll Do: Greet and host guests, entrepreneurs, and investors with warmth and professionalism Answer and direct calls, manage front desk operations Maintain appearance and function of office space and conference rooms Support internal teams with office logistics, scheduling, and facilities coordination Manage supplies, mail, deliveries, and vendor communications 🔹 What We're Looking For: Prior receptionist, office coordinator, or hospitality experience Strong EQ and interpersonal skills-comfortable interacting with high-profile guests Proactive, organized, and adaptable in a dynamic office setting Tech-savvy: Microsoft Office, Google Calendar, and AV basics College degree preferred, or equivalent experience If you're seeking a refined, high-caliber environment without the demands of a full-time schedule-or if you're returning to the workforce-this is a fantastic opportunity to join a respected firm with potential for long-term growth.

Topa Group, Inc. is partnering with a Fire Alarm & Security Company in the Los Angeles area seeking a Fire Alarm & Security Office Administrator. The Fire Alarm & Security Office Administrator plays a key role in supporting daily operations, project coordination, and customer service for the fire and security departments. This position works closely with technicians, project managers, and clients to ensure smooth scheduling, documentation, billing, and communication. Key Responsibilities Serve as the primary administrative support for the Fire Alarm and Security teams. Schedule service calls, inspections, and installations. Maintain and update project files, inspection reports, and compliance documentation. Process work orders, invoices, and purchase orders in a timely manner. Communicate with customers regarding scheduling, billing, and service updates. Coordinate technician timesheets and assist with job costing and billing accuracy. Ensure all permits, certifications, and compliance records are up to date. Assist with proposal preparation and document submittals. Support management with reporting, tracking, and general office duties as assigned. Qualifications 2+ years of administrative experience (experience in the fire alarm, electrical, or security industry preferred). Strong organizational skills and attention to detail. Proficient with Microsoft Office Suite (Excel, Word, Outlook) and office management software. Excellent written and verbal communication skills. Ability to multitask and manage priorities in a fast-paced environment. Experience with service management or project software (e.g., SedonaOffice, ServiceTitan, or similar) is a plus. Benefits Competitive salary based on experience 100% employer-paid health, dental, and vision insurance Paid time off and holidays 401(k) retirement plan Company-paid life insurance Career growth opportunities within a growing organization

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

Job Title: Water Administrative Associate Job Type: Contract Work Schedule: On-site Rate: $30,Based on experience Admin description notes: In person 4 days a week minimum General administrative support needed with experience with excel and powerpoint. Daily Manage Water Hotline Monitor company email Transfer messages as needed Log inquires into smartsheet Monitor log to confirm inquiries have been responded to Invoices Monitor invoice email Add invoice information to invoice tracker on smartsheet If invoice requires requisition/no PO on invoice; reach out to PM for needed actions Stampli Pending approval report - Yvette generates report and sends out (as an example email from Yvette 12/10/25 @ 11:42. Confirm from Dat/Odelia has access to reports Stampli approvals? Daily Timecards checks Monitor timecard reports and work with techs to ensure timely accurate timecard charges Weekly (as needed) Pcard purchase and verification Tcard -travel arrangements If needed, Professional Certification support - can include travel, payment for class and test etc. Safety tailgate - during operational meetings Mail Amazon orders Invoice related - Utility payments review Bi-monthly Timecards TLA Axess Reqs Review of Service now dashboard Assist finance/engineers with req related questions Monthly WRCI Meeting (ice breaker, slides, host meeting) Valley Water letter and payments - update and get signature of letter to send in with payment Monitor Blanket PO Repot and support engineers process invoices on time Questions that determine what background check package to run Is a degree required for this job? (this will alert Magnit that an education check is needed) not required Is driving required for this job? (this will alert Magnit that a MVR is needed) Yes possibly (MVR needed) 35% - 1042949-1-ALAAM 30% - 1042950-1-ALAAM 10% - 1042951-1-ALAAM 8% - 1027626-1-AABNO 5% - 1027698-1-AABNO 5% - 1043391-1-AABNO 5% - 1155795-1-AABNO 2% - 1172100-1-ALAAJ About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (Jaspreet.s@maxonic.com/ *************** for more details

About The Company: Amalfi Jets is a leading private jet charter company providing unparalleled experiences for our customers globally. True to our mission and motto of " Exploring the world with you." Our mission is to allow our customers to unlock more of the world, elegantly and efficiently. We work with customers in across six continents and provide clear quality, safety, and excellence standards in everything we do. We share our mission and our commitment to excellence on our social media platforms, @amalfijets where we have over 4M followers and gain over 250 million impressions each month. Our company consists of our aviation department, social media brand, and technology. Job Role: Amalfi Jets is seeking a professional, organized, and personable Receptionist to join our team. This role serves as the first point of contact for clients, guests, and partners, while also providing essential administrative support to ensure the smooth daily operation of the office. Key Responsibilities: Manage all inbound phone calls, directing them to the appropriate departments. Greet and assist clients, visitors, and vendors upon arrival. Maintain organization of office common areas, including the snack and stock rooms. Coordinate and schedule internal meetings and conference room bookings. Attend meetings as needed to take accurate notes and distribute summaries. Provide general administrative and office support across departments. Qualifications: Excellent verbal and written communication skills. Highly organized, detail-oriented, and proactive. Professional demeanor with strong interpersonal skills. Ability to manage multiple priorities in a fast-paced environment. Schedule: Monday - Friday, 7:45 AM - 4:15 PM, daily. Qualifications: 1-3+ years experience in front office, office administration, receptionist, filing role Customer Service Experience a plus Proactive / Dependable Person High standards for quality, attention to detail, and performance Compensation: Hourly Rate: $18 - 23 USD per Hour 100% Company Paid For Healthcare, Dental, Vision PPO Plan 401k with company match 15 Days Paid Time Off (PTO) Per Year Company issued MacBook and iPhone Amalfi Jets Inc. is proud to be an equal opportunity employer. We are committed to creating an inclusive, diverse, and supportive workplace where individuals of all backgrounds, identities, and experiences are valued and empowered to thrive. We welcome applicants regardless of race, gender, age, religion, sexual orientation, or ability-because we believe a stronger team starts with equal opportunity for all.

About Us We are a small, tight-knit consulting firm that has been serving enterprise clients for over 20 years. Our team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment. We are committed to stable, sustainable growth, and many of our team members have been with us long-term, reflecting the strong culture and dedication we uphold. Our employees love what they do, and we invest in a workplace where talent thrives, contributions are valued, and careers flourish. Why Join Us? Work-life balance: A company culture that prioritizes work-life balance for all employees Great pay & benefits: Competitive compensation for top talent. We offer health insurance and paid time off Supportive culture: Work with a team that values collaboration, mentoring, and continuous learning Growth opportunities: Join us as we expand, with potential to move to a full-time position About the Role We are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders and is skilled at managing multiple tasks with accuracy and efficiency. This is a part-time position scheduled Monday through Friday, 8:30 AM to 12:30 PM, excluding company-observed holidays. Key Responsibilities Answer incoming calls and route them appropriately, maintaining a professional and customer-focused tone Manage complex scheduling and calendar coordination for meetings, appointments, and team activities Assist in planning and coordinating internal and external IT events, including vendor interactions and logistical support Compile and summarize data for internal reports Support the team with additional administrative tasks as needed Required Qualifications 4+ years of experience in an administrative, office coordinator, or similar support role Prior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organization Excellent verbal and written communication skills Strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment Advanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communication Customer service mindset with a professional phone presence Experience supporting sales teams or working with quotes/proposals is a plus Preferred Qualifications Familiarity with ConnectWise Experience supporting IT teams or technical staff Prior experience coordinating with vendors or service providers

The Office Receptionist serves as the first point of contact for employees, guests, and vendors at the onsite office location. This role supports daily front-desk, office operations, and administrative activities to help ensure smooth day-to-day operations. This position is employed through a third-party payroll provider and assigned to work onsite at the company's office. Payroll, benefits, and employment administration are managed by the third-party employer. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced office environment. Key Responsibilities Front Desk & Visitor Management Greeting and assist visitors, candidates, and vendors in a professional and courteous manner Manage visitor sign-in, issue badges, and coordinate meeting room access Answer and route incoming calls, emails, and general inquiries Office Operations & Facility Support Monitor and help maintain office cleanliness, organization, and safety standards Coordinate with building management, maintenance teams, and service providers for facility-related needs Assist with scheduling repairs, cleaning services, and building access requests Support upkeep of meeting rooms, common areas, and shared office equipment (e.g., printers, copiers) Purchasing, Inventory & Supplies Manage ordering and inventory of office supplies, kitchen items, snacks, and beverages Conduct regular inventory checks to ensure adequate stock levels Coordinate with vendors on orders, deliveries, and issue resolution Administrative & Business Support Submit invoices, vendor bills, and expense documentation for processing Provide administrative support for employee travel requests and documentation Assist with onboarding coordination, including preparing workspaces, equipment, and welcome materials Serve as a general administrative support resource for onsite office needs Events & Onsite Support Provide onsite support for meetings, workshops, company events, and visiting staff Coordinate catering, room setup, materials, and logistics Support planning for small celebrations, holiday events, and team activities Mail, Shipping & Logistics Manage incoming and outgoing mail, packages, and courier services Coordinate shipments, returns, and other logistics requests Qualifications 1-3 years of experience in office administration, receptionist, or similar roles Bilingual preferred (English and Chinese) to support communication with vendors and stakeholders Strong organizational skills with high attention to detail Excellent interpersonal and communication skills Ability to multitask and remain composed in a dynamic office environment Reliable, proactive, and able to work independently

Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************

IN OFFICE IN GARDENA 100% TEMPORARY SUPPORT (6 MONTHS PROJECT) Key Responsibilities Reporting & Data Management Track and report on program activity, client participation, referrals, and service outcomes Prepare recurring reports showing volume, trends, percentages of activity, and program effectiveness Maintain accurate spreadsheets and dashboards using Excel Ensure data integrity across multiple tracking sources Program & Client Support Support tracking of client programs, solutions provided, and referral outcomes Assist with compiling data for internal reviews, audits, and funder reporting Help identify gaps or inconsistencies in reported data and flag issues to leadership Financial & Administrative Support Assist with basic financial tracking related to programs (budgets, allocations, activity-based reporting) Support documentation needed for financial controls and program compliance Maintain organized records and reporting files Calendar & Coordination Manage calendars, scheduling, and deadlines related to program reporting Coordinate timelines for report submissions and internal reviews Support meeting preparation with reports, summaries, and data snapshots Required Qualifications 1-2 years of experience in an administrative, reporting, or data support role Strong Excel skills (formulas, formatting, basic data analysis) Experience maintaining spreadsheets and producing recurring reports Strong organizational and calendaring skills High attention to detail and accuracy Ability to manage multiple deadlines and priorities Preferred Qualifications Experience working in a nonprofit, social services, or community-based organization Familiarity with program tracking, client data, or referral reporting Comfort working with leadership and handling confidential information Skills & Competencies Strong written and verbal communication skills Analytical mindset with the ability to summarize data clearly Dependable, proactive, and highly organized Ability to follow established processes and improve reporting efficiency over time

Job Title: Office Coordinator Position Type: Full-Time, 100% Onsite, M-F 7am-4pm Pay: $20.00 - $22.00/hr. D.O.E. Seeking an experienced Office Coordinator to provide general office support with a variety of clerical activities and related tasks. This person will be the face of the company, greeting visitors and ensuring smooth communication both internally and externally. Essential Job Functions: Answer and route incoming calls; greet and direct visitors Handle mail, packages, and office supply management Maintain a clean, organized, and efficient office environment Support general clerical duties (copying, filing, faxing, etc.) Process cash/credit transactions and prepare basic reports Supervise and assist front desk staff as needed Serve as liaison for maintenance, shipping, and vendor needs Perform other duties and work overtime as required Qualifications: 3+years minimum of previous office, receptionist, or customer service experience Proficient in Microsoft Office (Excel, Word, Outlook) Strong communication, organization, and multitasking skills Dependable, professional, and able to work independently High School diploma or GED required

People Drive Our Success Are you enthusiastic, highly motivated, and have a strong work ethic? If yes, come join our team! At Cathay Bank - we strive to provide a caring culture that supports your aspirations and success. We believe people are our most valuable asset and we proudly foster growth and development empowering you to achieve your professional goals. We have thrived for 60 years and persevered through many economic cycles due to our team members' drive and optimism. Together we can make a difference in the financial future of our communities. Apply today! What our team members are saying: Video Clip 1 Video Clip 2 Video Clip 3 Learn more about us at cathaybank.com GENERAL SUMMARY Responsible for the creation of in-depth analyses of bank CRA performance, including recommendations on how to improve performance - lending, investments, and services. Acts as a backup for other department positions when others are out of the office. Represents the Bank at various community events and fundraisers, acts as a champion for the CRA team at internal meetings and/or events. Assist with participating in CRA service activities and other assignments that contribute to the implementation and maintenance of an effective CRA Compliance Program for the Bank. ESSENTIAL FUNCTIONS Acts as a backup for other department positions when others are out of the office (Analysts and Assistant Manager) when needed. Perform secondary reviews and ensure accuracy of CRA data as necessary for the three CRA performance tests. Ensure that all department policies and procedures are updated in a timely manner. Represent the Bank and CRA team at various community events and bank sponsored events. Along with the SVP, Director of Community Development, be actively involved in the annual Risk Control Self-Assessment. Monitor reports and prepare quarterly performance analysis, annual self-assessment, strategic plan, and annual loan goals. This documentation will be presented by the SVP, Director of Community Development at the Risk & Compliance Committee, Enterprise Risk Management and Internal Control Committee meetings. Coordinate the preparation and distribution of meeting materials for the Community Advisory Committee meetings. Prepare and distribute meeting minutes for these meetings as well as be a regular attendee at these meetings. Take a very active role in the implementation of various special projects that will positively impact the CRA program, such as the Dodd Frank Section 1071, and changes to CRA regulations. Perform other special projects, as assigned by the SVP, Director of Community Development to include but not limited to the declined small business loan referral program and Supplier Diversity. Maintain current information for the Intranet, Public File, Bulletin, forms and charts. Assist with CRA activity performance tracking in other areas as needed. Complete assigned training courses in a timely manner. QUALIFICATIONS Education: Bachelor's degree is preferable in Business, Accounting, or Finance. Experience: Minimum of three years of banking experience. Some working knowledge of accounting or loan underwriting. CRA knowledge is a plus. Knowledge of CRA software and SharePoint preferred. Skills/Ability: Strong computer skills; proficient with Microsoft Office products. Takes initiative, works independently with minimal supervision, and consistently meets deliverable dates. Professional, able to effectively interact with all levels of the Bank as well as with external partners. Good organization and analytical skills. Excellent verbal and written communication skills. Highly organized, results-oriented with strong attention to detail and good follow-through skills. Enthusiastic and self-motivated. Willingness to work overtime occasionally to accomplish and meet deadlines, and to attend CRA activities. Ability to work offsite to perform service hours and attend CRA activities. OTHER DETAILS $33.65 - $48.08 / hour Pay determined based on job-related knowledge, skills, experience, and location. This position may be eligible for a discretionary bonus. Cathay Bank offers its full-time employees a competitive benefits package which is a significant part of their total compensation. It is our goal to provide employees with a comprehensive benefits package to fit their needs which includes, coverage for medical insurance, dental insurance, vision insurance, life insurance, long-term disability insurance, and flexible spending accounts (FSAs), health saving account (HSA) with company contributions, voluntary coverages, and 401(k). Cathay Bank may collect personal information from potential job candidates and applicants. For more information on how we handle personal information and your applicable rights, please review our Privacy Policy. Cathay Bank is an Equal Opportunity and Affirmative Action Employer. We welcome applications for employment from all qualified candidates, regardless of race, color, ethnicity, ancestry, citizenship, gender, national origin, religion, age, sex (including pregnancy and related medical conditions, childbirth and breastfeeding), reproductive health decision-making, sexual orientation, gender identity and expression, genetic information or characteristics, disability or medical condition, military status or status as a protected veteran, or any other status protected by applicable law. Click here to view the "Know Your Rights: Workplace Discrimination is Illegal" Poster: Poster- English Poster- Spanish Poster- Chinese Traditional Poster- Chinese Simplified Cathay Bank endeavors to make **************************** to any and all users. 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About the Company We are a San Francisco-based real estate development firm focused on building high-quality (multi-family, urban-infill) residential projects. Our team is collaborative, fast-moving, and entrepreneurial, and we value individuals who take ownership, think ahead, and adapt quickly in a dynamic environment. Position Overview We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office. This is an excellent opportunity for someone early in their career who wants broad exposure to office operations, executive support, and the inner workings of a growing real estate development firm. Reporting directly to the Director of Operations, this role is ideal for a quick thinker who is self-guided, detail-oriented, and comfortable taking on responsibilities beyond a traditional job scope. Key Responsibilities Manage daily office operations to ensure a smooth, efficient, and well-organized workplace Serve as a primary point of contact for office-related needs, vendors, building management, and service providers Track and manage utility bills, including PG&E, Water, Waste, etc. Hands on tasks: managing deliveries, entry/exit of visitors, placing bins for pickup, etc. Maintain kitchen environment, including ongoing ordering and fulfillment of food and drinks Support the Managing Principal and Director of Operations with administrative tasks, scheduling, coordination, and special projects Maintain office supplies, equipment, and common areas Assist with onboarding new employees and coordinating internal processes Help manage calendars, meetings, and internal communications as needed Take on ad hoc projects and tasks that arise in a fast-moving environment Proactively identify opportunities to improve office systems, workflows, and organization Qualifications & Requirements 1-2 years of relevant experience in an office administration, office management, administrative assistant, or similar role Highly organized with strong attention to detail Self-guided and able to work independently with minimal oversight Quick thinker who can prioritize and adapt in real time Agile, flexible, and willing to take on tasks outside of a defined job scope Comfortable thriving in a fluid environment Strong communication and interpersonal skills “No job is too small” mentality, with proactive view of office needs and jumping in where needed Proficiency with standard office tools (Microsoft Office, Smartsheet, Google Sheets, Adobe) Work Environment In-office role, 5 days per week Collaborative, hands-on, and fast-paced workplace Opportunity to gain exposure to real estate development operations and leadership Modern loft work environment in SOMA Benefits: Medical, dental, and vision insurance programs available Paid time off, including vacation, sick days, and company holidays Pre-tax commuter benefits 401(k) plan Opportunities for professional development and career growth

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.