Office administrator jobs in Chesapeake, VA

Our client is seeking a proactive, detail-oriented Office Manager to support firm leadership and help grow a mission-driven design practice grounded in the values of Stewardship, Integrity, Rigor, Collaboration, and Innovation. This role is ideal for someone who thrives in a small-firm environment and has experience in design, construction, or professional services. What You'll Do Manage day-to-day office operations, including greeting visitors, handling mail and deliveries, maintaining supplies, and overseeing vendor relationships. Support administrative functions such as filing systems, onboarding, maintaining licenses and registrations, bank deposits, and assisting with monthly invoicing. Assist with proposals, contracts, and project coordination, including timekeeping and project tracking using BQE CORE. Provide marketing support through website and social media updates, CRM management, and preparation of proposal and outreach materials. Coordinate team events and contribute to a positive, organized office culture. What We're Looking For Experience managing daily operations in a small firm; AEC industry exposure preferred. Strong written, verbal, and interpersonal communication skills. Proficiency with Microsoft Office 365; familiarity with Adobe InDesign, CRM systems, social media platforms, and project management tools such as Monday.com. Highly organized, adaptable, and comfortable working independently in a fast-paced environment. A collaborative, proactive, and solutions-oriented mindset. Requirements Bachelor's or Associate's degree preferred in business, communications, marketing, or related fields. High proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams). Familiarity with InDesign, QuickBooks Online, CRM platforms, and standard bookkeeping practices. High school diploma or GED required. Location Options Norfolk, VA (Hampton Roads Region)

Job Title: Administrative/Executive Assistant 4 Start Date 22 December 2025 Duration 12 months Pay Range: $18-20/hr On-Site Job Description: Summary: The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: • Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Review and approve invoices, reports, memos, letters, financial statements, and other documents. • Review and approve corporate documents, records, and reports. • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. • Prepare agendas and make arrangements for committee, board and other meetings. • Make arrangements for travel, planning meetings, etc. Skills: • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. • Strong ability to work independently and manage one's time. • Strong ability to keep information organized and confidential. • Strong ability in event planning. • Strong leadership and mentoring skills necessary to provide support and constructive performance feedback. • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: • High school diploma or GED required. • 8-10 years experience required. • Experience working with executives required.

Overview: We are seeking a highly organized experienced and proactive Executive Administrative Assistant to provide essential high-level administrative support to our office. This is an onsite position located in Virginia Beach VA. Role Details Title: Administrative/Executive Assistant Location: Virginia Beach, VA - Onsite Schedule: Monday - Friday, 8:00 AM - 4:00 PM Job Type - 12 month contract, potential to extend Pay Rate: $19/hr - $21/hr Key Responsibilities Office Management Supervising general office duties including ordering supplies maintaining robust records management systems and performing basic bookkeeping work. Document Management Reviewing approving and organizing a wide range of documents such as invoices reports memos letters financial statements and corporate records. Information Flow Reading and analyzing incoming correspondence submissions and reports to determine significance summarize key points and plan their timely distribution. Meeting Coordination Preparing agendas making logistical arrangements and coordinating materials for committee board and other key meetings. Travel and Events Making comprehensive arrangements for business travel and taking the lead on planning and coordinating corporate events and meetings. Required Skills and Qualifications Experience 8-10 years of professional experience in an administrative or executive support role is required. Executive Support Proven experience working directly with executives is mandatory. Education High school diploma or GED required. Communication Excellent verbal and written communication skills with a professional and articulate demeanor. Autonomy and Organization Strong ability to work independently manage time effectively and maintain highly organized confidential information. Leadership Strong leadership and mentoring skills necessary for providing support and constructive performance feedback. Technical Proficiency Previous experience and strong proficiency with Microsoft Office Suite applications Word Excel PowerPoint is required. Event Planning Demonstrated ability and experience in event planning.

Job DescriptionBenefits/Perks Paid time off Health insurance Dental insurance Retirement benefits Employee referral incentives Great small business work environment Flexible scheduling Additional perks! Job Summary To manage operations for an urgent care clinic. Manage all non-physician clinic staff. Ensure quality of patient care. Ensure maintenance of clinic building and supplies. Ensure complete and accurate charges are attributed to each patient. This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Responsibilities Recruit, hire, and complete onboarding processes for various roles; front office medical receptionist, medical assistant, x-ray, and other positions Supervise, evaluate, and execute performance evaluations of non-provider staff Partner with Medical Director to ensure that medical care is delivered in accordance with physician instructions and that high-quality care is rendered Ensure staff compliance with company policies and procedures and state and federal rules and regulations Lead and organize staff meetings, daily huddles, and in-service programs Spearhead the resolution of patient and staff concerns while continually monitoring patient satisfaction through various tools Ensure compliance with front office procedures and accuracy of financial transactions Ensure maintenance and cleanliness of the facility, and adequate stock of regular medical and janitorial supplies Monitor various key performance indicators and put programs in place for continual improvement Qualifications Bachelors degree preferred A minimum of two years experience working in a supervisory role in a medical office preferred Demonstrated skills in written, verbal, and consultative communications Ability to deliver high levels of customer service and achieve customer satisfaction Understanding of compliance and regulatory guidelines Company Overview American Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability. AFC is the parent company of AFC Franchising, LLC (AFCF).

Become a part of our caring community and help us put health first CenterWell Senior Primary Care, a subsidiary of Humana Inc., is the new brand for a primary care medical group practice with centers open or opening in Florida, Georgia, Kansas, Louisiana, Missouri, Nevada, North Carolina, South Carolina and Texas. CenterWell Senior Primary Care has a strong emphasis on senior-focused primary care for members of Medicare Advantage health plans and is committed to providing personalized, high-quality primary care combined with an excellent patient experience. CenterWell Senior Primary Care has experience in both the treatment and management of most chronic and acute-care conditions. The practices also provide health education and value-added, well-being services at the centers and around their neighborhoods to help both patients and community members improve their health. At CenterWell Senior Primary Care, we want to help those in the communities we serve, including our associates, lead their best lives. We support our associates in becoming happier, healthier, and more productive in their professional and personal lives. We promote lifelong well-being by giving our associate fresh perspective, new insights, and exciting opportunities to grow their careers. Our culture is focused on teamwork and providing a positive and welcoming environment for all. The Manager, Clinic/Center Administration helps develop and leads implementation for staffing plans, policies and procedures for the facility and works closely with clinicians to ensure optimal patient outcomes. Decisions are typically related to resources, approach, and tactical operations for projects and initiatives involving own departmental area. Requires cross departmental collaboration, and conducts briefings and area meetings; maintains frequent contact with other managers across the department. Use your skills to make an impact Required Qualifications: • Must be able to work on-site at assigned Center(s). • 5+ years of operational leadership experience within a multi-physician office or clinical group, including front of house management and clinical operations, along with direct leadership experience and a demonstrated ability to lead, coach, and mentor teams. • Primary Care experience, full-risk VBC experience, understanding of state and federal healthcare regulations. • Experience with Electronic Medical Record (EMRs) or Health Information Management (HIMs) systems and knowledge of various software tools. • Proven interpersonal skills with the ability to interface effectively both internally and externally with a wide range of people including physicians, office staff, hospital executives, medical groups, IPA's, community organizations and other health plan staff. • Job is considered patient facing and is part of Humana's Tuberculosis (TB) screening program. Candidates selected for this job will be required to be screened for TB. • Candidates selected for this job will be required to adhere to Humana's flu vaccine policy. • Current CPR certification Associates working in the State of Florida will need ACHA Level II Background clearance. Preferred Qualifications: • Bachelor's degree, preferably in Business Administration, Healthcare Administration, or a related field; or, in lieu of a bachelor's degree, 5+ years of Healthcare Administration/Leadership experience • Basic knowledge of Population Health Strategy • Familiarity with Medicare • Experience managing a budget of $500,000+ Scheduled Weekly Hours 40 Pay Range The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc. $71,100 - $97,800 per year This job is eligible for a bonus incentive plan. This incentive opportunity is based upon company and/or individual performance. Description of Benefits Humana, Inc. and its affiliated subsidiaries (collectively, “Humana”) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities. About Us About CenterWell Senior Primary Care: CenterWell Senior Primary Care provides proactive, preventive care to seniors, including wellness visits, physical exams, chronic condition management, screenings, minor injury treatment and more. Our unique care model focuses on personalized experiences, taking time to listen, learn and address the factors that impact patient well-being. Our integrated care teams, which include physicians, nurses, behavioral health specialists and more, spend up to 50 percent more time with patients, providing compassionate, personalized care that brings better health outcomes. We go beyond physical health by also addressing other factors that can impact a patient's well-being.About CenterWell, a Humana company: CenterWell creates experiences that put patients at the center. As the nation's largest provider of senior-focused primary care, one of the largest providers of home health services, and fourth largest pharmacy benefit manager, CenterWell is focused on whole-person health by addressing the physical, emotional and social wellness of our patients. As part of Humana Inc. (NYSE: HUM), CenterWell offers stability, industry-leading benefits, and opportunities to grow yourself and your career. We proudly employ more than 30,000 clinicians who are committed to putting health first - for our teammates, patients, communities and company. By providing flexible scheduling options, clinical certifications, leadership development programs and career coaching, we allow employees to invest in their personal and professional well-being, all from day one. Equal Opportunity Employer It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Gate Way is Looking For an Administrative Assistant! Top healthcare and retirement benefits, life/disability, paid time off, and more available The Administrative Assistant will be Responsible For providing quality clerical support by: overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed. Applicants for the Administrative Assistant should have exceptional customer service and organizational skills. Responsibilities • The Administrative Assistant will be Responsible For providing quality clerical support by: • overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed Benefits • Top healthcare and retirement benefits, life/disability, paid time off, and more available!

The Police Department is looking for an organized professional with demonstrated success in increasingly complex financial environments and strong qualifications in the areas of budget, accounting, supervision, procurement, contract management, payroll and human resources. This position reports directly to the Chief of Police and acts as the Accounting Division Manager for an $80M+ operating budget. Responsibilities include: Oversee accounting operations to include 2 direct reports performing Accounts Payable, Accounts Receivable, General Ledger and Procurement duties. Payroll Supervisor to include three direct reports supporting a complement of more than 600 department employees. Grant financial manager to include financial reporting and closeouts. Coordinates and submits annual department operating and capital budgets to include expense, revenue, and personnel projections. Prepares monthly and year-end financial statements and analysis for the General Fund, Fee Supported Activities and Special Revenue programs within the Police Department in accordance with Generally Accepted Accounting Principles. Develops policies and procedures in consultation with Command Staff to ensure efficient operations in compliance with City policy. Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires a bachelor's degree in accounting or a closely related field. EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standard, this class requires a minimum of four years of related, full-time equivalent experience. SPECIAL CERTIFICATIONS AND LICENSES : Requires a valid driver's license and driving record in compliance the City Driving Standards. SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties. Preferred Qualifications Governmental Accounting experience Public Safety and Civilian FLSA Experience with the following software applications: Dimensions (Kronos), PeopleSoft Financials, Munis (Payroll), grant management software. Work Schedule Days: Monday-Friday Shifts: 8:00 am to 5:00 pm Employees may be expected to work hours in excess of their normally scheduled hours in response to department needs and/or City-wide emergencies.

Job Details The Landmark Center - Chesapeake, VA Full Time High School $17.78 - $22.11 HourlyDescription The Office Administrator serves as the welcoming face of the organization, ensuring a positive first impression for all visitors. The role manages front desk responsibilities including answering calls, granting building access, and performing a variety of administrative tasks to support the agency operations and the Development team. RESPONSIBILITIES Administrative: Clearly answer and disperse all incoming calls and take written messages when needed. Maintain security of agency entrance door by buzzing people in. Engages warmly and professionally with customers and visitors, providing prompt assistance, answering inquiries, and ensuring a welcoming and positive experience. Prepare and maintain staff, intern, and visitor sign-in logs. Update and distribute agency call list on a regular basis. Maintain a log and distribute visitor and vendor badges for the building. Assist Development Department in issuing and distributing donation receipts for in-kind items; maintain in-kind donation log; instruct volunteers on entering item donations; store items in donation room. Keep a log (donor name / date / amount / check #) of all checks and cash received at front door via walk-ins or via U.S. mail. Copy and scan all donation documentation into Sharepoint for entry into Salesforce. Write receipts for all rent/deposit payments, cash, and gift card donations received at administrative office; make copies of donations and bring monetary gifts to Finance Department. Prepare and distribute incoming and outgoing mail, shipments, and faxes. Place bi-weekly supply orders for all locations to ensure adequate supply of cleaning, paper, and office supplies according to yearly budget and maintain janitorial supply spreadsheet. Oversee and coordinate purchase orders for agency supplies and other purchases as needed. Maintain neat and clean appearance in reception area and staff workroom. Maintain postage machine by keeping it updated with postage rates; add postage regularly and order ink as needed and enter purchase orders for the leased equipment fees. Manage and maintain agency copiers; call for copier maintenance/repair when needed; train other staff members in the use of copiers. Order supplies for copiers as necessary. Supports staff in the planning, coordination, and successful execution of seasonal programs, including Thanksgiving baskets, Holiday toy drive, Back to School initiatives, as well as other special events and the daily needs of program participants. Oversees inventory and sales of agency-branded t-shirts, and maintains accurate tracking of agency equipment, including laptops, cables and supplies such as letterhead and printed envelopes. Assists with various Development tasks including handwritten notes to donors, processing and mailing letters, special event projects, unloading, loading, and picking up incoming and outgoing donations, entering grant awards and completed letters into Salesforce, and reconciling credit card statements with purchase orders submitted. Provides guidance and training to front desk volunteers as needed. Customer Service: Provide service to internal and external customers according to standards as outlined in ForKids Customer CARE Manual. Financial Management: Use agency resources (financial and non-financial) prudently. Acknowledge and follow financial policies of the agency. Grants Data Management: Accurately complete all required data reporting in accordance with established guidelines. Community Engagement: Participate in development and fundraising activities as needed and requested (ex: meeting with donors, attending fundraising events). Regularly engage, support and collaborate with volunteers to provide a meaningful experience Qualifications Education and Experience : Must possess a high school diploma or GED and demonstrate 3 to 4 years of professional experience in office or administrative roles. Essential Functions, Knowledge, Skills and Abilities: Knowledge of Microsoft Office programs and the internet. Knowledge of the basic principles of customer service. Skilled at active listening, time management, speaking to others, critical thinking, problem solving, and reading comprehension. Demonstrates a high level of professionalism in all interactions, maintaining confidentiality, exercising sound judgment, and representing the organization with integrity and respect. Ability to communicate ideas so others will understand. Ability to enter data accurately and efficiently. Ability to lift at least 25 lbs, bend, crouch, sit for long periods, walk daily, and climb ladders and stairs occasionally. Ability to see details at close range (within a few feet). Valid driver's license with no more than three minor moving violations and/or accidents combined within the last 3 years, and no major moving violations in the past three years.

💼 Office Administrator 📍 Chesapeake, VA ⚡ $18 - $23 / hour (depending on experience) A well-established HVAC and plumbing service company is seeking a detail-oriented Office Administrator to support daily operations and scheduling. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating moving parts, and takes pride in keeping the office organized and efficient. 🏡 WHAT YOU'LL DO File and manage permits with accuracy and attention to detail. Schedule and coordinate inspections with local jurisdictions. Provide exceptional customer service via phone and email. Schedule and dispatch service calls to field technicians. Coordinate technician schedules to ensure timely service delivery. Process and track time sheets and daily reports. Support general office operations and assist with other administrative tasks as needed. 🤩 WHY YOU MATTER The Office Administrator keeps the office running smoothly and ensures customers receive timely, professional service. Your organization, communication, and coordination skills directly contribute to the success of the operations team. 🎒 WHAT IT TAKES 1-3+ years of administrative or office coordination experience (preferably in service, trades, or construction industries). Excellent organizational and multitasking abilities. Strong customer service and communication skills. Proficiency with scheduling tools and Microsoft Office Suite. Dependable, proactive, and able to work both independently and as part of a team. Positive attitude and willingness to adapt in a dynamic work environment. 🏆 THE PERKS! $18 - $23 per hour, depending on experience Full-time schedule with growth potential Supportive, team-oriented work environment Opportunity to grow within a stable and reputable company

Are you passionate about helping others and making a real impact on your community? Do you have strong customer service experience and are prepared to take the next step in your career? If so, join a team that does important work for vulnerable adults and their families! The Prince William County Department of Social Services, Customer Support and Services Team (CSS) is seeking a qualified applicant for our Administrative Specialist position to deliver information and assistance to our customers. About This Role: The ideal candidate will work on the Customer Response Team (CRT), serving as the first point of contact for individuals reaching out to the Department of Social Services. We seek an individual who can understand and communicate complex information with empathy, patience, and respect, pays strong attention to detail, and can work in a fast-paced environment. The Administrative Specialist must be able to work both independently and collaborate with team members to deliver excellent service to customers and staff. Candidate must have strong computer skills and be able to navigate between various state and county computer systems, as well as the ability to communicate effectively verbally and in writing. If you'd like to become a part of a team committed to making lives better, apply now! Typical tasks: * Provide basic information regarding public benefits (SNAP, TANF, Medicaid, Child Care, Energy Assistance, etc). * Research cases and provide appropriate information and updates to authorized parties while maintaining confidentiality. * Utilize internal systems and directories to locate program contacts and ensure accurate referrals. * Triage calls and direct to appropriate case workers, divisions, or external agencies, as needed. * Maintain up-to-date knowledge of county social service offerings and community-based resources. * Document interactions accurately and escalate complex or urgent inquiries to appropriate staff. * Support customers that may be in crisis by de-escalating and ensuring linkage to appropriate supportive services. * Perform other administrative tasks related to general office functions. Minimum Requirements: High school diploma or GED, and 2 years of experience in social services, performing administrative functions and providing customer service. Preferences: * 3 or more years of experience providing customer service in an organization that serves vulnerable individuals and families. * 2 or more years of experience working with Virginia Case Management System (VaCMS). * 2 or more years of experience working in a public assistance office. * Knowledge of local, state, and federal social services programs. * Proficiency in using computer systems and MS Office Suite applications * Strong verbal and written communication skills. * Bilingual in English and another language. Special Requirements: * All DSS staff are required to provide emergency human services work, including staffing emergency shelters in the event of a community disaster. * Candidates must pass criminal history, child protective services, and DMV background checks. * Resource/foster parents for youth in the Prince William foster-care program may not be employed by the Prince William Dept. of Social Services. Resource/foster parents for youth from other localities are welcome to apply. Work Schedule: 37.5 hours per week Monday - Friday 8:00 am - 4:00 pm onsite - This is not a telework role. Hiring Salary Range: $25.44 to $36.98 hourly We also offer great benefits including: * Retirement from the Virginia Retirement System (VRS) * 401a and 457 retirement savings and investment plans * Paid Annual Leave * Paid Personal Leave * Paid Sick Leave * Paid Holidays * Optional Group Medical and Dental Health Plans * Optional Group Life Insurance * An Employee Assistance Program (EAP) * Career Development Opportunities Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF foradditional information. NOTE:The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here. Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SEE YOURSELF HERE!

Country: United States of America Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance Security Clearance: DoD Clearance: Secret At Raytheon, the foundation of everything we do is rooted in our values and a higher calling - to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world. For over 30 years, Raytheon operates and maintains the Navy's three Relocatable Over The Horizon Radars (ROTHR). Each radar consists of a remote transmit and receive site. All radars are operated from the Consolidated Operations Control Center in Chesapeake, Virginia. Each radar is capable of covering over four million square miles across the Caribbean, Eastern Pacific, Central, and South America with all systems manned and operated 24 hours a day. The ROTHR mission is primarily to track and report the movement of aircraft and ships carrying illicit narcotics from South America toward Central America and the United States. This position is on a service contract with a set (non-negotiable) hourly rate of $23.97/hour. In addition, a Health & Welfare benefit is paid at $6.00/hour. What You Will Do Provides principal administrative support to ROTHR Virginia Sites' employees, management, and security. Performs security responsibilities to include visitor control, verifying visitors' clearance status, escorting visitors, issuing appropriate badges, monitoring security and safety alarm systems responding as required, key control, and coordinating site personnel security badge requirements. Registers and greets visitors in accordance with Government and Company expectations and requirements. ·Administrative duties will include but are not limited to: answering a multi-line phone system using discretion when directing callers and answering inquiries; becoming a subject matter expert for business travel and expenses processing complex travel reservation requests and assisting employees with completion and review of their expense reports subject to per diem limits; mail collection and distribution; submitting payment requests for site services and shipping invoices; updating and distributing a variety of weekly reports for timecard approvals and travel/visitor activity; updating program calendars; monitoring compliance with recordkeeping of non-purchase order procurement purchases; maintaining site bulletin boards, supporting employee morale initiatives; and assisting with technical documentation such as plans, operating procedures, and contract deliverables. ·Candidate will perform all other related duties as assigned and required. Qualifications You Must Have Active and transferable U.S. government issued Secret security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance. High School diploma or equivalent. Minimum three years of professional administrative experience with digital proficiency in Microsoft O365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, etc.), Adobe, Zoom, and operation of office equipment performing scan, fax, copy, and shred functions. Demonstrated visitor management experience performing visitor registrations, identification verification, badging, escorting, screening, access restriction, recordkeeping of visitor information, and escalations. Ability to interact with senior levels of leadership, exhibiting a professional presence, exceptional interpersonal and collaborative skills, proficiency with verbal and written communication, and eager to provide excellent customer service to visitors, customers, employees, and management. Experience with application and adherence to GSA per diem limits for business travel (lodging, meals & incidentals) when completing travel reservation requests and reviewing travel expense statements. In support of mail collection and distribution, ability to lift up to 20 pounds and operate a personally owned vehicle to collect and distribute mail between facilities within short distances at the work site. Must have a clean motor vehicle driving record for authorization to drive company vehicles as required, and for the ability to obtain and maintain access to DoD installations. U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract. Must have the ability to maintain a U.S. Government issued Secret security clearance. U.S. citizenship is also required to obtain any required Export Authorization. Qualifications We Prefer Expertise with the following software and resources in support of a Raytheon program: DISS, DBIDS, SAP APEX, SAP Concur Travel & Expense, SAP Accounts Payable, American Express Global Business Travel, Rtime, and Syncada. Educated on Raytheon policies and procedures relating to security protocols, timekeeping requirements, and travel and expense regulations. Ability to anticipate requirements and actions as well as prioritize work within a multi-tasking environment to meet deadlines taking the initiative to complete tasks in a self-directing manner demonstrating reliability, organization, flexibility, attention to detail, and safety. Demonstrated experience handling confidential information applying appropriate discretion and sensitivity. What We Offer Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation. No relocation is provided for this position. Learn More & Apply Now! Please consider the following role type as you apply for this role: Onsite. This position requires a security clearance. DCSA Consolidated Adjudication Services (DCSA CAS), an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here: ************************************************ This position is located in Chesapeake, Virginia. As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Privacy Policy and Terms: Click on this link to read the Policy and Terms

T3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our client's daily facility operations, planning, and compliance programs. We are looking for an Administrative Management Specialist in Chesapeake, Virginia. Summary Provide technical and professional requirements in support of the Center for Security Forces (CENSECFOR) training mission. Instructional, professional, management services, and associated support services to enable CENSECFOR to provide mission essential management support and training. Responsibilities Assist with presentation, protocol, operational, or administrative tasks to support the CENSECFOR senior leadership. Drafts and prepares, in proper format, correspondence, directives and various forms for signature and reviews for errors. Utilizes the full range of functions, including advanced processes, of one or more word processing software applications to produce medical, scientific or technical documents. Makes travel arrangements based on general travel intentions, known preferences of traveler and in accordance with appropriate travel regulations. Schedules transportation, hotel/Government quarters reservations in a timely manner. Effectively deals with security issues. Accurately prepares travel orders and travel vouchers. Maintains contact with travelers. May maintain reports on travel fund issues. Assist with coordination and planning of CENSECFOR hosted conferences to include staff briefing preparation, assistance with conference logistics (billeting, protocol liaison, facilities liaison, etc.). Schedules in-house conferences and meetings in the local area and schedules large meetings and conferences, possibly at distant locations. Attends conferences/meetings to assist in administrative set-up, details, and taking of minutes to track action items. Analyzes proposed and existing regulations and directives for conformance to style guides, for clarity, to avoid duplication or conflict with other issuance, and to recommend appropriate corrective actions. Prepares command instructions/notices in their proper format. Maintains the Commanding Officer's and Executive Director's calendar. Maintains the Center's calendar and the scheduling of the Audio Bridge Calendar. Maintains the schedules for all of the Center HQ's Conference Rooms. Provides expert advice to office staff regarding the preparation and publication of various documents with complex formats, such as newsletters, brochures, flyers, special reports, briefings, and manuals. Applies publishing capabilities to enhance the impact and effectiveness of such items as reports, presentation and briefing material, training material, and scientific or technical study papers. Manages the Command's Incentive Award Program for military and civilian personnel processing awards through the approval process. Prepares award packages and processes award certificates/medals. May also perform duties of Administrative Support Specialist, including: Review correspondence generated by Learning Activity staff to ensure that the contents are consistent with Navy policies and procedures, and that it contains all pertinent information to avoid delays in processing. Administer the Site Mail Management Program, including picking up and dropping mail. Administer the Site Files and Records program. Create and prepare message traffic for review and release upon leadership approval. Receive and re-distribute incoming message traffic locally as appropriate. Prepare award packages for military/civilian personnel for submission to CENSECFOR. Prepare military retirement-related correspondence and official ceremonial paperwork. Manage the Check-In/Check-Out process for the activity. When appropriate, provide coordination with the respective headquarters staff (i.e., Government Travel Charge Card (GTCC)). Conduct Site Indoctrination for new personnel. Track and coordinate travel of personnel in coordination with CENSECFOR. Prepare Navy and Marine Corps enlisted and officer fitness report. Fulfill Privacy Act Office Administrator responsibilities, including semi-annual audits. Function as the Activity's alternate point of contact for the local Personnel Support Activity Detachment and/or Training Support Center Detachment. Set up classrooms and ensure that all classroom material is available for convening classes. Prepare graduation certificates/PIM's as appropriate, and coordinate with TSC Student Control office as necessary. Assist with maintaining the Shared Drive reviewing for PII, excess duplicate files, etc. Function as the activity's administrative assistant and track status of training. Coordinate training schedules. Maintain training schedule, and associated documentation, on the Total Workforce Management Site (TWMS), MyNavyPortal (MNP), Navy eLearning (NeL), and FLTMPS websites. Update and maintain the training site web page. Track funding balances and inventory receipt/distribution/management of Learning Activity purchase orders. Requirements Bachelor's degree from an accredited institution and 3 years of experience in a Navy administrative environment or in lieu of degree 12 years of experience in a Navy or Marine Corps administrative environment. At least five (5) years' experience at an Executive Level within a Navy or Marine Corps administrative environment. Ability to obtain a Favorable Tier 3 Background Investigation. Recent administrative, presentation, protocol and operations support experience within the last 3 years. Ability to perform duties expected of an Office Manager; exercises discretion and independent judgement with respect to matters of significance within the HQ Front Office. Experience establishing work priorities and communicating effectively with staff inside and outside of the HQ Command. Experience handling a wide range of administrative and executive support related tasks; able to work independently with little to no supervision. Executive administration experience with high level event planning and coordination; itinerary development; and detailed knowledge of Navy protocol and military courtesies policy and regulations. Excellent communication skills, both orally and in writing. A thorough knowledge of the Navy and Marine Corps organizational and command structure. Working knowledge of uses various functions of other software types such as desktop publishing, calendar, electronic mail, spreadsheets, or graphics. Working knowledge of Microsoft Office suite. Active Secret Clearance - Required This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. Salary Description 65k-75k

Through its wholly owned subsidiaries, American States Utility Services, Inc. contracts with the federal government to provide water and wastewater services that include operating, maintaining, renewing, replacing, and constructing new systems on military installations throughout the United States. The installations where we presently operate are home to nearly 350,000 military and civilian personnel and families. We proudly deliver these vital services to military installations in Maryland, North Carolina, South Carolina, Texas (including southeastern New Mexico), Virginia, Florida, Kansas, and Massachusetts. Serving those who serve. United States Veterans, Reservists, National Guard Members, and Military Spouses encouraged to apply. POSITION DEFINITION: The incumbent in this position is responsible for administering the Company's Environmental, Health, and Safety Programs. This includes, monitoring federal, state, and local environmental, water quality and resource protection, and public water supply regulations and legislation, and assisting the Operations, Engineering, and Construction teams in compliance with these regulations. ACCOUNTABILITY: As a skilled employee and responsible professional, the incumbent must work independently, exercise initiative and judgment in the performance of a broad range of responsibilities in an environment of routinely sensitive and confidential issues. Therefore, the employee must have strong organizational and interpersonal skills to deal effectively with all levels of the company's employees, military base personnel, subcontractors and vendors. ESSENTIAL JOB DUTIES: • Oversees and monitors the maintenance of relevant documentation to ensure accurate and timely record-keeping for proactive management purposes and to meet regulatory guidelines for documentation and reporting • Oversees the Company's environmental programs including the bacteriological sampling, lead and copper sampling, Pretreatment program, Grease Control program, Inflow and Infiltration program, Water Conservation, and Cross Connection control programs • Assists the Environmental Health and Safety Manager on environmental policies, procedures and guidelines for Officer approval to ensure compliance with applicable regulations • Initiates, coordinates and participates in environmental audits. Prepares environmental assessments of Company property. Recommend actions to reduce potential environmental hazards • Oversees all Environmental and Health Department Permits, including Public Water Supply, Division of Water Quality, Erosion Control, and Landfill Permits • Interprets and recommends actions to comply with applicable environmental federal, state, and local laws and regulations • Assists the Environmental Health and Safety Manager with administering the Company's safety programs, including Illness and Injury Prevention Programs, Safety Audits, OSHA requirements, MSDA documentation and training programs • Reviews environmental permit applications and drawings for compliance according to Federal, State, and Installation environmental regulations. • Interprets and recommends actions to comply with applicable federal, state and local safety laws and regulations. Assists in preparation of required safety records and related documents • Collaborates with Company personnel and Company consultants in assisting in the development and maintenance of the Company's safety and security program • Identifies environmental health hazards to Company employees, facilities, the public and the environment to minimize the Company's liability • Conducts data analysis, summarizes data with tables and graphs, and prepares reports and/or presentations to explain causes and effects on water quality as required by management • Maintains the Company's Databases that may include but are not limited to Water Quality & Resource Protection, Cross-connection Control, Public Water Supply, and Employee Training • Performs periodic field inspections, office walk-through, and plant inspections. Completes safety inspection reports, including recommending actions for correction • Updates the Company's Water Supply Plan, Water Conservation Plan, and Water System Management Plan and submitting to the proper agency • Serves as the Company's representative on environmental committees, both internally and externally • Serves as the Company's representative on safety committees, both internally and externally • Oversees needed Company research activities related to environmental issues. Prepares and implements studies to improve overall environmental issues. Prepares and implements studies to improve overall environmental quality control. Prepares technical reports and documents to support • Prepares and distributes the Annual Wastewater Performance Report • Prepares and distributes the Annual Consumer Confidence Reports. Coordinates and prepares any public education notices related to Fats, Oils, and Greases, Sanitary Sewer Overflows, Smoke Testing, Lead and Copper, and/or any public education materials associated with the public water system or sanitary sewer collection system • Monitors federal, state and local health and safety regulations and legislation that may impact the company. This includes regulations promulgated by Fed/OSHA, EPA, and DOT. • Conducts periodic surveys and inspections of facilities and equipment to comply with code requirements, identify safety hazards and prevent accidents. • Provides training on regulations, policies, practices or on how to recognize hazards • Reviews engineering construction drawings and provides safety management recommendations. • Advises Environmental Health and Safety Manager in mandated safety training courses for employees, qualifies training vendors, reviews training modules, and monitors training to determine compliance. MINIMUM POSITION QUALIFICATIONS: • A Bachelor's Degree from an accredited college or university in Environmental Science, Environmental Engineering, or other related sciences or related field required. Master's degree desirable • Ability to communicate technical information to others with various backgrounds and knowledge bases. • Ability to speak to groups. • Ability to research, interpret and summarize data. • Required excellent verbal and written communication skills • Required State mandated certification or ability to obtain certification • Must possess and maintain a valid Driver's License issued by the state where employed. • Must take and pass Federal OSHA and or State Mandated Safety training with annual refresher courses as required by the associated regulations for this Position. Such training will be provided by company and compliance is mandatory • The incumbent must be willing to travel as required by project needs. QUALITIES/CORE COMPETENCIES: • Trustworthy, strong personal integrity • Demonstrates a strong level of accountability and ownership • Solid interpersonal skills • Executes with discipline and urgency. • Demonstrated impact and influencing skills • Good written and verbal communication skills • Collaborative team oriented • Exhibits professionalism with internal and external contacts • Organized with strong attention to detail and time management skills • Data analysis skills including ability to use advance features of Excel (pivot tables, graphs, charts) • High degree of initiative, self-motivated PHYSICAL REQUIREMENTS: May include but not limited to standing, climbing, walking, lifting up to 20 lbs. , bending, pulling and/or pushing, grasping, reaching, stooping and crouching, sitting, typing, walking, reading, writing, color determination, speaking and listening for extended periods of time. The above job description is not intended to be, nor should it be construed as, exhaustive of all responsibilities, skills or competencies associated with this job. BENEFITS Our Company supports our employees with rich benefit programs and resources to help them thrive today and prepare for tomorrow. Benefit options include medical, dental, and vision plans with the Company currently paying 85% of the monthly premium for employees and their eligible dependents. We also offer paid vacation and sick time and twelve Company paid holidays per year. To help our employees plan for the future, we offer both a 401(k) retirement plan as well as a Defined Contribution Profit Sharing retirement plan. Additional benefits include life, AD&D, and LTD insurance as well as health savings account and flexible spending plans. COMPENSATION INFORMATION The compensation range provided is in compliance with state specific laws. Multiple factors are used to determine the actual starting rate of pay for all of our positions, including specific skills, years of experience, education, certification(s), and other job related factors. U. S. Citizenship is required pursuant to our contract with the federal government. The responsibilities of this position will involve access to information that may be considered confidential, private and sensitive. Therefore, the individual filling this position will be required to both allow and pass a background check. NOTE: Reasonable accommodations will be made to enable individuals with special needs to perform the essential functions.

Summary/Objective: PEMCCO, Inc. is seeking a detail-oriented and dependable Accounting Administrator for a temporary assignment supporting our financial operations team. The Accounting Administrator is responsible for the receipt and accounting of funds paid to the organization and for compiling and recording employee time and payroll data. This role may compute and post wages and deductions, prepare paychecks, and serves as an auditor ensuring that invoices are accurate and that proper accounting procedures are followed to account for the receipt of payment for goods and services completed by the organization. PEMCCO, Inc. is an Information Technology and Information Management (IT/IM) services firm. We assist our customers in maximizing existing and emerging technologies to achieve their desired business productivity objectives. Living the Culture and Making It Happen is the motto we live by. We Live the Culture by carrying out the tenets of our Core Values of Loyalty, Integrity, and Commitment to our Customers and Employees every day. We Make It Happen by following Smart Organization Healthy Organization (SOHO) principles for internal and external communications and the successful execution of projects. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Coverage Dates: * Primary Coverage Period: Assignment dates are subject to change based on operational needs Essential Job Functions: * Assist in the development and implementation of goals, policies, priorities, and procedures related to financial management, budget, accounting, and/or payroll. * Establish and maintain confidential payroll files, batch timesheets for data entry, enter payroll information, and distribute paychecks/pay stubs. * Establish system controls for new financial systems and develop procedures to improve existing systems. * Assist with administration of the company's 401(k) retirement plan, including processing and reconciling employee and employer contributions, coordinating with the payroll system, and communicating with the plan provider on enrollments, loans, and distributions. * Maintain tracking of 401(k) eligibility and enrollment windows and support the preparation of annual compliance testing and audit materials. * Coordinate preparation of external audit materials and financial reporting. * Check and scrutinize invoices for accuracy. * Establish and maintain filing systems as appropriate. * Perform other related duties as required. * Assist and deputize on behalf of the CFO. Knowledge, Skills, and Abilities: * Cost Accounting for Government Contracts. * Cost Accounting Project Processing & Reporting. * Federal Contract Procurement Cycle. * Accounting for Federal Contracts and dealing with audits. * Knowledge of Federal Acquisition Regulation (FAR) for Federal Contractors. * Understanding of timekeeping and labor regulations for Federal Contractors. * Detailed and organized approach. * Professional telephone manner. * Ability to use email communication effectively. * Self-motivated, proactive, and innovative style. * Strong verbal and written communication skills. * Detail-oriented and organized, strong planning and prioritization abilities. * Must maintain confidentiality and discretion in all aspects and be comfortable with a flexible working schedule to meet the needs of the Company and its executives. * Computer literacy, including advanced proficiency with Microsoft Office and Excel, and experience with standard accounting software packages (Enterprise QuickBooks, ADP). Qualifications: Required Experience: * Five (5) to eight (8) years of accounting, payroll experience, state and government invoices, and cost accounting. Preferred Education: * Associate's degree or equivalent from a two-year college or technical school, or one or more years of related experience and/or training, or equivalent combination of education and experience. Work Schedule: * Monday-Wednesday & Friday: 9:00 AM - 5:00 PM * Thursday: 10:00 AM - 6:00 PM Compensation: * $22 - $24 per hour, depending on experience. PEMCCO, Inc. is an equal opportunity employer. The Company does not discriminate on the basis of race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, genetic information, military or veteran status, pregnancy, childbirth, and related medical conditions or any other characteristics protected by applicable federal, state, or local law.

Core duties and responsibilities include the following. Other duties may be assigned. Deliver and pickup various items for the operations / estimating departments Follow‐up with industry colleagues for project start‐up; plans, specs & schedules Prepare written correspondence; RFI's, Change Orders, formal letters, FM Global Filing Assist the correspondence and follow‐ups with GC's and subcontractors Compile and follow‐up with Distributer to obtain assembly letters, specific information Schedule and coordinate meetings, for managers or supervisors Understand and decipher architectural plans Resolve administrative problems and inquiries Imperative organization required Retrieve documents from filing system Qualifications (DO NOT CALL) High school or equivalent Drug‐free work environment / EOE Additional Information (DO NOT CALL) Fast-paced energetic company that has shown consistent revenue growth year after year. Top two percent national roofing company but locally owned for nearly 28 years, we provide excellent employment opportunities for those who are serious about a developing career with growth potential. What makes our company successful is our strong commitment to both our customers, and our employees. Our staff enjoys working together and consists of a collaborative team of experienced and hardworking professionals. Through our commitment to total client satisfaction. We offer a collaborative environment that welcomes individual expertise, enthusiasm, and effort.

Title: Administrative Office Specialist III - Fine Arts State Role Title: Administrative Assistant III Hiring Range: $45,000-51,100 Pay Band: 3 Agency Website: *********** Recruitment Type: General Public - G Job Duties To provide administrative support that enhances the capabilities of the Department of Visual and Performing Arts and Fine Arts Division. The position also ensures that the work activities are productive and focused on results and the operations of VPAR Fine Arts are in compliance with Norfolk State University's policies and procedures; provides accurate records, as well as related capacity building to facilitate the proper and productive instruction of students in studio and lecture formats of instruction. Services are effectively delivered, supports university, college and departmental goals. Minimum Qualifications • Bachelors Degree required. • Knowledge of desktop publishing required. • Evidence of continued interest in current programming and in higher education. Additional Considerations • Experience with Accounts Payable/Procurement Processes • Familiarity with arts organizations and/or arts programming Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Submit your application, including a cover letter, resume and reference information for your most recent employers to jobs.virginia.gov. Cover letter should address your compatibility with the listed minimum and preferred qualifications. Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand-delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed is dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship Contact Information Name: Norfolk State University Phone: ********** Email: None In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

About Us: Precon Marine is an American-owned and operated maritime solutions company, committed to innovation, efficiency and integrity across every element of maritime operations. As a Project Assistant at Precon Marine Inc, you will be responsible for supporting project management activities, coordinating with various stakeholders, and ensuring project milestones are met on time. In this role, you'll collaborate closely with the project management team to facilitate smooth operations and maintain the high standards of quality and efficiency that our company is known for. Key Responsibilities: * Assist in project planning and scheduling, ensuring that timelines are adhered to. * Coordinate with subcontractors and suppliers to facilitate project logistics. * Prepare and maintain project documentation including reports, invoices, and contracts. * Monitor project progress and report any issues to the project manager. * Collaborate with the project management team to ensure project goals are achieved. Qualifications: You're a great fit if you have the following skills. * Strong organizational skills and attention to detail. * Excellent communication skills, both verbal and written in English. * Ability to work effectively in a team environment. * Proficient in Microsoft Office Suite, especially Excel and Project. * Previous experience in a construction or project management environment is a plus. Bonus If You: * 2-5 years in Marine construction, business administration, or a related field. * Have experience with project management software. Employment Type & Availability: This position is Full-Time, Monday through Friday. Location: This position is on-site only, located in Chesapeake, Virginia. Why You'll Love Working Here: At Precon Marine, we prioritize efficiency, integrity, and innovation. Our team is dedicated to delivering quality projects on time and on budget, all while fostering an environment of teamwork and continuous improvement. Benefits Paid Sick Leave Paid Vacation Paid Holidays 401(k) Contributions Annual bonus Health savings account (HSA) Medical Insurance Dental Insurance Vision Insurance

Company Overview Home Paramount is a family-owned and operated service corporation founded in 1939. We rank among the top 15 largest pest management firms in the United States and are committed to a long-term strategy of responsible growth through excellent customer service. Ideal candidates will enjoy working in a fast-paced environment, whether it be individually or collaborating with their team! We have corporate and field team members to help you along the way and partner on projects as appropriate. We are a continuous improvement-driven organization focused on providing excellent pest management and customer service while providing a safe and healthy workplace for all our employees. Summary We are seeking to hire experienced administrative personal for a Branch/Office Administrator position. The primary responsibilities of the Branch/Office Administrator involve handling the day-to-day of the administrative duties for the branch . This full-time employment opportunity offers you experience that will advance your career, knowledge growth, and professional development. Responsibilities As a Branch/Office Administrator your daily duties will include, but may not be limited to: Make phone calls to customers to confirm appointments for the following day. Making changes to the service schedules to reflect canceled, moved, or new appointments. Call customers to arrange payment on delinquent accounts as needed. Call customers whose contract warranty has expired, reminding them that payment is due, and collect payment when possible. Answer calls from customers and corporate personnel regarding various issues. Office duties including typing, filing, and calculating numbers for management Other administrative duties as assigned. Requirements The primary requirements of a Branch/Office Administrator involve : Prior office and/or customer service experience required. High School Degree or equivalent. Ability to work off hours including up to 6 PM on weekdays and Saturdays on a rotating basis. Outstanding people skills. Comfortable making outbound and taking inbound phone calls. We are an Equal Opportunity Employer that offers competitive compensation packages and a full range of company benefits including, but not limited to: Medical, Dental, and Vision Coverage. Life and Disability Benefits. Paid Time Off, Vacation, Sick, Personal. 401(k) and ROTH Retirement Plans

Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator's role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Office Administrator Responsibilities: Welcoming visitors and directing them to the relevant office/personnel. Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations. Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. Maintaining general office files, including job files, vendor files, and other files related to the company's operations. Purchasing office supplies, equipment, and furniture. Overseeing the maintenance of office facilities, and equipment. Performing other relevant duties when needed. Office Administrator Requirements: High school diploma or a bachelor's degree in business, administration, or a related field. 2 or more years' office administration experience. Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access). Comfortable handling confidential information. Multi-tasking and time-management skills, with the ability to prioritize tasks.