Office administrator jobs in Chula Vista, CA - 455 jobs

Associates at California Bank & Trust work in a relationship-centered culture where they are provided with the tools, training, and opportunities to build the best possible relationships with our clients and with each other. Our workplace culture values each associate's unique experiences, background and perspectives and provides a collaborative environment for all employees to grow and thrive. As a premier California-focused financial services company dedicated to serving its communities, families, and businesses (small, mid-sized and large), CB&T has been active for 70 years and has more than 80 full-service branch offices across the state. This dedication has helped the bank earn recognition as a perennial powerhouse in yearly voting for "Best Bank" and "Best Commercial Bank" from the readers of San Diego Union-Tribune and Orange County Register . Additionally, as a division of Zions Bancorporation, the bank has collected multiple Greenwich Excellence Awards for "Overall Client Satisfaction" in Small Business & Middle Market Excellence Awards. We are looking for an Administrative Assistant in La Jolla, CA. Essential Functions: Provides a variety of administrative and staff support services to an organizational unit. Performs a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing incoming mail, answering phones, maintaining reports and other pertinent data. May assist in budget preparation and control activities. May assist in preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. May administer various programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May train and assist other employees. Other duties as assigned. Qualifications: Requires High School diploma or equivalent and 4+ yrs office, administrative, clerical, word processing or related experience. A combination of education and experience may meet requirements. Must have an advanced knowledge of departmental functions, banking and/or departmental and administrative process and procedures. Requires word processing, computer and customer service skills. Strong organizational, customer relations and communications skills, both verbal and written. Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems. Ability to handle sensitive and confidential situations. Broad application of principles, theories, and concepts in applicable discipline. Benefits: Medical, Dental and Vision Insurance - START DAY ONE! Life and Disability Insurance, Paid Parental Leave and Adoption Assistance Health Savings (HSA), Flexible Spending (FSA) and dependent care accounts Paid Training, Paid Time Off (PTO) and 11 Paid Federal Holidays, and any applicable state holidays 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience Mental health benefits including coaching and therapy sessions Tuition Reimbursement for qualifying employees enrolled in an accredited degree program related to the needs of the business, maximum of $5,250 per calendar year, employees are eligible for the program upon hire Employee Ambassador preferred banking products This position is eligible to earn a base salary in the range of $55,000 - $60,000 annually depending on job-related factors such as level of experience.

Job Description Kros-Wise is looking for an Administrative Specialist for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Perform general administrative and clerical duties which include but are not limited to: -Perform word processing on technical documents and materials using available Windows based software -Maintain Program Manager and Deputy Program Manager's calendar -Travel Management and experience with DTS. -Maintain TWMS Accounts -Build and Maintain Sharepoint -Record Meeting minutes for Staff meetings -Receive phone calls, emails, and facsimiles Word Processing duties -Typing memos, letters, and prepare various documents using Microsoft Office Suite -General clerical duties to include forms updates, proofreading documents, and filing -Assist Program Manager with preparation and delivery of monthly deliverables to the customer -Maintain customer deliverable schedule -Other duties as assigned Position Requirements Experience Requirements: - Must has an Active Secret Clearance - Must have a minimum of three years experience in word processing - Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus - Editing and reformatting written or electronic drafts - Transcribing reports, analysis, meeting notes, or similar material - Knowledge of technical terminology and office terminology, practices - Aptitude to acclimate to new subjects quickly Educational Requirements: - High School/Technical School Diploma or GED certificate

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Job Description Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

Hi, Hope you are doing well!!! My name is Shyam and I'm a recruiter at Artech Information Systems, a global staffing and IT consulting company. We are constantly on the lookout for professionals to fulfill the staffing needs of our clients, and we currently have a job opening that may interest you. Below is a summary of the position. If you believe you're qualified for this position and are currently in the job market or interested in making a change, please give me a call as soon as possible at **************. You may also respond to me via email with a copy of your updated resume and your best contact number and timings for further discussion. Job Description Job Title : Executive Administrator Job Location: Carlsbad, CA 92008 Duration: 12+ months Contract Duties: Independently performs advanced, administrative and confidential assignments. Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy. Plans, organizes and schedules work according to standard procedures. Requires extensive knowledge of company operations and organizational procedures. May require regular use of technical and business vocabulary. Will support 2 VPs and their team. Skills: Manages schedule, arranging appointments, meetings, conference calls, etc. Make travel arrangements and manage expense submissions Handles calls and greets key executive visitors. Take Dictations and minutes and accurately enter data Help proof reading and developing power point presentations as needed Able to work off hours as needed to support executives Gathers data and prepares reports and/or presentations. Data may come from internal and/or external sources. Qualifications Education: High School Diploma required. Previous experience supporting VP level candidates (5+ years) Additional Information Shyam Sheriel Associate Recruiter - Staffing Artech Information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960 Office: ************ | Fax: ************

We're a well-funded start-up. You'll get a chance to wear many hats, be a part of a growing team, and have the potential for exciting financial and career growth. Here's what sets us apart. We've set our sights on some of the biggest challenges facing biology today. We're amassing a world class team of engineers, scientists, team builders and problem solvers to tackle these challenges heads-on. We're passionate about developing the next generation technologies that will unravel the complexities of biology. This is a unique opportunity to build, be part of an exciting start-up and be surrounded by good humans who are super capable, humble and down-to- earth. As an Executive Admin Partner at our rapidly growing startup, you'll have a high visibility role that provides administrative support to key executives at our San Diego offices. Our ideal candidate is highly organized, able to work independently and manage priority setting, is team focused, and a natural problem solver. Your ability to manage competing priorities, improve efficiency, and positively impact our environment will make you an important part of the team's success. This is an on-site role based in San Diego, part-time (20-30 hours per week) with some flexibility regarding the exact schedule. Responsibilities include: Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and acting as a liaison between executives and internal/external stakeholders. Prepare and organize materials for meetings, presentations, and reports. Assist in planning and coordinating office events, board meetings, investor visits and executive events. Handle confidential and sensitive information with discretion and professionalism. Prioritize and manage calendar requests for several executives utilizing Microsoft Outlook. Manage multiple expense accounts. Ability to work in front of a computer screen and/or perform typing for approximately 90% of a typical working day. Requirements Typically requires a minimum of 10 years of experience with a Bachelor's degree. Experience supporting C-level executives. Exceptional organizational and multitasking abilities. Proactive problem solver, anticipating problems and needs of the C-Suite while maintaining high levels of confidentiality. Creative and flexible, with the ability to work outside normal business hours when necessary. Excellent calendar management skills, including coordinating complex meetings across multiple time zones. Able to work across of all levels within the organization, demonstrating strong communication skills (written, verbal, and active listening). Previous experience in a startup environment preferred. We provide competitive total compensation packages, including base pay, benefits, and equity. In California, the estimated hourly rate for this position is $50 - $70/hr. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. What you can expect from us: You'll feel the energy when you walk in our door - we work hard, we have fun and we have ambitious plans to grow. Cellanome offers a comprehensive employment package that includes a competitive salary, generous stock options, great individual, and family health plans, a 401(k) and flexibility to balance work and life. We embrace and celebrate the diversity of our employees. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. We're Coming Back Together To Be Together 100% In Office & Onsite At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives. Job Summary Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management. Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities. This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location. What You'll Do * (40%) Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager. * (20%) Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management. * (15%) Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed. * (10%) Provide supervision, guidance and training to lesser-experienced plant clerks. * (10%) Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues. * (5%) Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. What We're Looking For: Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred. Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is preferred. License: A valid Driver's License is required. Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette. Behavioral Expectations: High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments. Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise. Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly. Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch. Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up. Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable. Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization. Critical Competencies: Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments. Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary. Unusual Working Conditions: Plant office environment may be exposed to occasional dust and dirt. Other duties may be assigned as required. What You'll Like About Us: Salary Range. The base hourly range for this role is between $24.00 - $28.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data. Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication. Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, and Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. . Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

NOTICE TO JOB APPLICANTS RESIDENT IN CALIFORNIA, PEASE CLICK LINK TO REVIEW: ******************************************************************************** Sprott is a global leader in precious metal and critical materials investments. We are specialists. Our in-depth knowledge, experience and relationships separate us from the generalists. Our investment strategies include Exchange Listed Products, Managed Equities and Private Strategies. Sprott has offices in Toronto, New York, Connecticut and Carlsbad and the company's common shares are listed on the New York Stock Exchange and the Toronto Stock Exchange under the symbol (SII). For more information, please visit *************** Sprott USA Sprott USA, a division of the Sprott Group of Companies, provides US and international investors with a full range of precious metals and critical materials investment options, including separately managed accounts, brokerage services and private placements. Position Description Sprott USA is looking for an energetic, engaging and highly motivated full-time Receptionist & Office Coordinator to join its team in its Carlsbad, California office. This position will report to the Senior Human Resources Generalist and be responsible for welcoming employees and visitors, maintaining office inventory and communal areas, and coordinating office projects and events. The ideal hire is someone that has a “no task is too small or too big” mentality, and will be collaborative, flexible, and extremely organized. Additionally, the candidate will have good energy about them, a service-focus mindset, be detail-oriented, pro-active and have a positive and engaging personality. They must enjoy interacting with people and demonstrate an ability to maintain composure and problem-solve. This position will report to the office 5 days per week. Responsibilities for this role include, but are not limited to: Welcoming employees and guests and providing assistance as needed; Taking voicemail messages and relaying them to the appropriate person; Handling, sorting and distributing all incoming deliveries, couriers and mail services, including internal mail distribution; Handling all outgoing deliveries, couriers and mail services; Sustaining a neat, organized, well-equipped and safe reception, kitchen and overall office space, including unloading the dishwasher and coffee machine maintenance; Reporting of any usual suspicious persons or activities; Organizing office catering when requested including ordering, setting up and cleaning up; Ordering and stocking the office and kitchen supplies (including snacks), tracking inventory and creating supply lists for ease of re-orders; Coordinate with vendors for general office maintenance (cleaners, building management, plant care, etc.); Managing vendors, monitoring and maintaining office equipment; inventory supplies and order replacement supplies as needed and ensuring everything is in good working order; Maintaining a safe and secure working environment by following Company policy and local health and safety requirements; Preparing the boardroom for meetings with audio visual equipment; Coordinating and communicating with the reception, information technology and accounting teams in the other offices; Liaising with building management and IT for security requests, visitor key fobs and facilities management; Helping to support the team with administrative tasks such as entertainment, reservations and managing expenses; Event planning management; and Ad hoc requests and projects as needed. Position Requirements: 2 years of corporate administrative experience; Technology proficient; Excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams); Strong organizational skills and attention to detail; Exceptional telephone and written communication skills; Comfortable in a multi-support role; Ability to work independently as well as part of a team; Good energy, detail oriented and a positive and engaging personality; Enjoy interacting with people and service-oriented mindset; Ability to maintain composure and problem-solve while multi-tasking; and Proactive and high emotional intelligence. To apply for this position, please include a resume and cover letter with your submission. We thank all applicants for their interest; however, only qualified candidates as determined by Sprott will be contacted. Sprott does not accept unsolicited agency resumes or phone calls. Sprott welcomes and encourages applications from people with disabilities. Please let us know if we can provide accommodations to support your participation in Sprott's recruitment process. Sprott is an Equal Opportunity Employer.

Job Description We are seeking a Front Office Coordinator to collaborate with our team to improve our patients dental health and smiles! We offer a competitive hourly rate based on experience, a job environment that you will enjoy with an amazing team! Our office is known for exceptional patient care, attention to detail, and a warm, welcoming environment. **Must Have Dental front office Experience. Minimum of Two years** Dental Front Office Duties and Responsibilities: The ideal candidate has solid dental front office experience, strong communication skills, and takes pride in providing an outstanding patient experience from the first call to checkout. Greeting all patients with a warm and welcoming smile Checking in and checking out patients Answering the phones in a timely and friendly manner Great attention to detail Dental Insurance knowledge The ability to efficiently multi-task Presenting treatment plans and making financial arrangements with patients Submitting claims electronically to insurance companies for reimbursement Please Apply Today! We look forward to meeting you! Skills: General Practice PPO Treatment Planning Billing Insurance Scheduling Benefits: Dental 401k Compensation: $26-$34/hour

At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? The Pacific Complex in Wealth Management is looking for an Office Coordinator within the San Diego site. This person will report into the Complex Ops Manager and will be responsible for supporting the advisors and district managers throughout the Southern California offices. Key Job Responsibilities * Front desk coverage * Scheduling/reserving conference rooms * Mail review and distribution, working closely with compliance * Working closely with the Complex Onboarding manager as well as with candidates * Office and New Advisor technology troubleshooting * New Business processing * Assist in tracking of onboarding (working with Onboarding/Ops Manager) * Ordering Pantry and Office Supplies. The base salary range for this position is $60,000 - $65,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits: Equitable Total Rewards Program Required Qualifications * Intermediate problem-solving skills * Research and data gathering ability * Analytical skills * Basic negotiation skills * Strong organizational skills * Excellent verbal and written communication skills * Ability to prioritize tasks * Ability to manage multiple projects * Excellent proofreading ability * Ability to train and mentor employees * Excellent collaboration skills * Role will be performed in office, with flexibility as needed Preferred Qualifications * 1-2 years of experience in business is preferred * Bachelor's degree preferred Skills Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. #LI-EQH1 ABOUT EQUITABLE At Equitable, we're a team of over ten thousand strong; committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************.

Required Qualifications Intermediate problem-solving skills Research and data gathering ability Analytical skills Basic negotiation skills Strong organizational skills Excellent verbal and written communication skills Ability to prioritize tasks Ability to manage multiple projects Excellent proofreading ability Ability to train and mentor employees Excellent collaboration skills Role will be performed in office, with flexibility as needed Preferred Qualifications 1-2 years of experience in business is preferred Bachelor's degree preferred Skills Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. #LI-EQH1 ABOUT EQUITABLE At Equitable, we're a team of over ten thousand strong; committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. ********** Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE\: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************. At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? The Pacific Complex in Wealth Management is looking for an Office Coordinator within the San Diego site. This person will report into the Complex Ops Manager and will be responsible for supporting the advisors and district managers throughout the Southern California offices. Key Job Responsibilities Front desk coverage Scheduling/reserving conference rooms Mail review and distribution, working closely with compliance Working closely with the Complex Onboarding manager as well as with candidates Office and New Advisor technology troubleshooting New Business processing Assist in tracking of onboarding (working with Onboarding/Ops Manager) Ordering Pantry and Office Supplies. The base salary range for this position is $60,000 - $65,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits\: Equitable Total Rewards Program

Are you an experienced administrative professional looking to take your career to the next level? Patenaude & Felix, APC is seeking a full-time Office Administrator to provide advanced administrative support to our headquarters and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued. Who We Are Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success. What We Offer Health, dental, vision, and life insurance 401(k) plan with company match Paid time off and company holidays Opportunities for career growth within a well-established multi-state firm Collaborative and engaging team environment Your Role: Key Responsibilities Coordinate contract review and approval processes, maintaining status reports Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines Process invoices, track legal spend, and assist with billing matters for outside counsel Prepare presentations, reports, and dashboards summarizing departmental activities Assist with compliance, audit, and risk management initiatives Maintain discretion in handling sensitive legal and business information Provide mentoring or guidance to junior administrative staff Monitor leases, licenses, and onboarding/offboarding of attorneys Coordinate ordering, inventory, and distribution of office and breakroom supplies Maintain office cleanliness, organization, and common areas Liaise with vendors, service providers, and building management Maintain office equipment and coordinate repairs or maintenance Assist with event planning, meetings, and office functions Qualification Education: Paralegal Certification, Legal Studies, or related field Experience: 4-6 years of progressively responsible administrative experience, preferably at least 2 years supporting an in-house legal department or law firm Skills: Strong understanding of legal terminology, documents, and corporate processes Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with contract management systems, e-billing platforms, or legal document management software Excellent organizational skills and attention to detail Ability to prioritize multiple projects and meet tight deadlines High level of discretion, professionalism, and sound judgment Schedule Full-time | Onsite | Monday-Friday Ready to Join Our Legal Team? We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Office Administrator role, please complete our 3-minute, mobile-friendly application. We look forward to meeting you!

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

As Modular Medical's Office Coordinator, you'll play an essential role in shaping the feel of our daily operations. You will assist with daily activities at our Rancho Bernardo office. Our ideal candidate is a positive, self-starter who has a particular attention to detail, is keen on multitasking, and likes to keep things clean and orderly. Normal working hours are from 8:00a - 5:00p, but flexibility is helpful for occasional events. This is a full-time, onsite role. We are a small fast paced medical device company looking for a detail-oriented Office Coordinator to organize and coordinate administrative duties and office procedures. There is tremendous growth opportunity, with the ability to go in any direction within the company including Marketing, IT, Finance, Technical Writing, Human Resources and Management. The growth potential is there for the right person. Role and Responsibilities Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication Assist with on-boarding; arrange seating, order hardware, schedule onboarding and introductions Maintain Employee Communications SharePoint site Perform administrative duties for the management team; travel, scheduling and expense reporting Coordinate office activities and events Maintain the office condition; Coordinate ordering and stocking office and breakroom supplies and equipment Maintain a high level of professionalism when dealing with internal and external customers The Ideal Candidate: Organized: strong prioritization skills with an affinity for multitasking and the details Reliable: responsive, available, and present Self-motivated: always looking for ways to do something better; forward-thinking Autonomous: self-motivated and able to deal with the ambiguity typical of an agile company Quick: whip smart and able to pick up knowledge on-the-go; you know how to hustle You're able to juggle rapid inquiries and requests with grace You are passionate about simplify diabetes care to improve health outcomes for those living with diabetes Qualifications and Education Requirements Bachelor's Degree preferred 1-2 years of administrative or office experience in a high growth startup or hi-tech industry Proficiency in MS Office (MS Excel and MS Outlook, in particular). Excellent time management skills and ability to multi-task and prioritize work Attention to detail is an absolute must Excellent written and verbal communication skills

Job Purpose: Provides administrative, clerical and retail support to the Cultural Center by handling the day-to-day routines, as well as creating procedures and communicating them effectively. They will help achieve organizational efficiency. Job Duties and Responsibilities: (Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time). Manages Gift Shop activities to include maintaining a clean and orderly gift shop, providing guidance and training to staff as needed and ensuring gift shop merchandise is stocked. Procures gift shop merchandise by collaborating with and maintaining productive working relationships with department personnel and developing productive working relationships with existing and potential vendors and suppliers. Provides accounting of transactions during shift by entering cash transactions in to point of sale system. Provides administrative support by collecting bids for projects, tracking financials, creating budget reports, preparing proposals and presentation materials as requested, developing and maintaining project, financial, purchasing, and inventory spreadsheets for approved projects, preparing meeting agendas, taking meeting minutes, and maintaining daily calendar following established procedures. Provides administrative and clerical support by collecting, sorting, and processing incoming and outgoing mail, accepting deliveries, filing, creating and revising departmental forms and documents as needed, collecting and tracking hours for sub-contracted personnel, gathering and organizing documents for grant submission, and sending them to administration for processing. Provides initial customer service by answering incoming calls, greeting visitors, parents, students, and employees in a friendly and courteous manner, screening and directing visitors and callers, answering general inquiries, and relaying pertinent messages and inquiries to the appropriate person. Monitors supplies and assets for the Cultural Center by maintaining inventory of departmental supplies, ordering supplies as directed, processing purchase orders, reconciling bills, requesting payment for vendors and suppliers, conducting department monthly audits of inventory and assets, and researching and communicating findings to the Cultural Center Director. Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Ensure peak operations for the organization and implement preventive measures for potential issues. Respond to requests and questions about office operations. To help with museum tours, school presentation/assemblies and or site visits. To help with cultural youth activity programs during the school year and spring/ summer break programs. Job Specifications: Education and Experience: Essential: High School Diploma or G.E.D. 5 years administrative experience CA Driver's License in good standing Desirable: Education work experience Tribal experience Retail experience Skills and Knowledge: Essential: Ability to interact effectively with vendors, employees, students, and visitors Ability to communicate effectively in the English language Ability to compose, read, and edit written documents in the English language Ability to prioritize and perform multiple tasks and assignments Ability to complete office forms, documents and written reports Ability to maintain filing systems Ability to meet deadlines Ability to perform simple mathematical calculations Working knowledge of database applications Working knowledge of Microsoft Office Suite Ability to appear for work on time Ability to maintain professionalism and composure Ability to understand and follow verbal directives and written directions Ability to accept constructive criticism Ability to maintain confidentiality Desirable: Multi-lingual Proficiency in Microsoft Word and Excel Proficiency in PowerPoint and Publisher Supervisory/Managerial Accountability: Direct: None Indirect: None

DoD SkillBridge Internship Title: Office Administrator Vista, California Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite's century\-old success. We're building more than infrastructure; we are building your future Requirement : Must be active duty U.S. Military Service Member who qualifies for participation in the DoD SkillBridge program \- and has 4+ months to devote to an Internship (Residency). To Apply : Go to http:\/\/vets2pm.com\/skillbridge\/ and complete the SkillBridge Interest form. Job Description General Summary This position is responsible for assisting and supporting the Business Manager and\/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations. Essential Job Accountabilities Responsible for assisting and performing day\-to\-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes. Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes\-Oxley requirements. Provide accurate and timely communication to the Business Manager and\/or Office Manager on relevant issues to ensure key information is disseminated. Assist field operations with informational inquiries to ensure productive work environment. Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance. Perform large job set ups, contract billings and A\/R collections to ensure accuracy, timeliness and cost effectiveness. Assist with internal audits and self\-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes\-Oxley requirements. Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy. Provide purchasing\/ shipping\/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location. Provide business development support, as needed, for communicating with customers (mailings\/ faxes\/ invitations, etc.). Depending on work location Education High School diploma or equivalent required Work Experience 1\-3 years administrative\/office experience 1 year accounting experience preferred Knowledge, skills, and abilities Ability to understand company operations, organizational procedures, and personnel. Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel. Must demonstrate ethical and professional business practices. Must have effective verbal and written communications skills. Ability to work independently. Ability to work well under pressure. Ability to problem\-solve. Ability to handle multiple tasks and respond with a sense of urgency as required. Detail\-oriented and excellent organizational skills. JD Edwards World\/One World. 10 key by touch. JWS Material Billings System (preferred). Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and\/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vets2PM Provides: Mentorship and guidance via weekly SkillBridge Intern Zoom Meetings. PM Fundamentals course, Resume writing, LinkedIn optimization, and interview skills course. Other free resources, including an electronic copy of 'How to Speak Civilian Fluently'. Other: Not all internships include certification training by Vets2PM, as many host companies include their own internship\-focused training instead. If selected for an internship with Vets2PM please read your approval email, letter, and training plan to be sure you understand what is included in your internship. 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PURPOSE Responsible for performing a variety of Accounts Payable and office operations support activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Prepares routine correspondence, office forms and/or other business related documents. Performs data entry/retrieval functions. Process accounts payable invoices and ensure timely and accurate payments to vendors. Reconcile vendor statements and resolve any discrepancies in a timely manner. Communicate with vendors to resolve any issues related to payments or invoices. Handles the accounts payable Incoming and Outgoing mail and interoffice communications, promptly. Assist with month-end closing activities related to accounts payable. Monitor accounts payable aging reports and ensure timely payment of outstanding invoices May perform office supply inventory and replenishment services. Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. MINIMUM REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. High school diploma or General Education Degree (GED) and one (1) year Accounts Payable or related experience; or an equivalent combination of education and experience. COMPETENCIES Customer service skills, strong attention to detail Good verbal and written communication skills good attendance and punctuality Ability to apply common sense understanding to carry out written or oral instructions Proficiency in Microsoft Office Suite WORK ENVIRONMENT / PHYSICAL ACTIVITY The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time. May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.

Urbn Leaf, the new standard in licensed dispensaries is now searching for individuals to expand our team. We are seeking hip and talented individuals with a keen sense of appropriate professional demeanor and dress for an upscale dispensary. We expect exceptional customer service skills with experience within the cannabis industry, or as an alternative, a strong background in hospitality, retail merchandising or management outside the industry. In order to be considered for employment, please read this ENTIRE post and carefully follow the directions below: Please, NO CALLS to the store regarding employment - all communication will be done via email . We receive a very high volume of applications daily and are unable to respond individually to each and every one. All applications are given a thorough review, and if we are interested in a candidate, we will contact them directly. All interested applicants, please respond through this ad. Please email your resume in a reply to this post to be considered for an interview. In the subject line of this email, please put the position(s) you are interested in applying for. ** If you do have previous work experience in the cannabis industry, please make sure to provide a detailed work history somewhere within either your email or resume .** Including a link to any social media accounts (Facebook, Instagram, Twitter) is highly encouraged.If we feel that you are a good candidate, we will respond to your email with a location and time for interview. Again, ONLY candidates who have followed these directions will be considered. The Office Administrator is responsible for the day-to-day operations of the office during daytime hours. Majority of time will be spent keeping the office organized, preparing weekly meeting agendas, answering phones/emails, perform task as assigned by Office Manager as needed, and assisting with venue operations, clerical and human resources. Responsibilities and Duties Responsibilities include, but are not limited to: Manage day-to-day office operations Assist with clerical work, payroll, filing, scanning, emails, office cleanliness & organization Check voicemails, taking necessary notes, and directing calls/messages accordingly Assist with new hire orientation, new hire paperwork, termination paperwork etc. Answer incoming calls, screening appropriately, and directing them to the necessary person Assist Office Manager in daily business activities as requested Opening and distributing mail Ensure all invoices/bills are coded properly and given to C.O.O/Controller Assist with invoicing, vendor checks in envelopes, purchasing stamps and mailing out on a weekly basis Assisting in decorating venue for all holidays and schedule staff as needed Assist with punch edits for payroll processing Coordinate invoice transfer to accountant and filing thereafter Filing weekly invoices, updating manager minutes and agendas Keeping bulletin boards, white boards, and monthly calendars up-to-date Weekly memos, schedules, weekly promotions and other important staff information Keeping the office supply par sheet up to date and ensure proper supplies are kept in stock Keeping office clean and organized coordinating with cleaning crew Ensuring all charge backs are done: Ensure they are handled by proper manager and returned on time Update Managers of task list and project updates Assist with audits: payroll, taxes, insurance etc. Qualifications and Skills Qualifications: · Prior administrative experience preferred · Must have proficient computer experience/ knowledge of Microsoft Office Suite Skills and Attitudes: · Must have excellent communication, customer service, and organizational skills · Must have a positive, outgoing attitude · Must be detail-oriented · Must be able to work independently as well as with a team · Must be willing to take on new challenges · Must be able to follow directions thoroughly Education: · High School Degree or equivalent required Physical Requirements: · Must be able to sit for up to 8 hours at a time · Must be able to lift at least 50 pounds safely and properly · Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability · Requires visual acuity · Must be able to work nights, holidays, and weekends Job Type: Full-time Salary: $13.00 /hour

Full-time Description JOB TITLE: Secretary II 2512- 99999 -SEC-001 San Diego, CA ASRT, Inc. provides scientific, information management, management consulting, bioinformatics, and administrative program support to the Centers for Disease Control and Prevention (CDC) and other Federal and private sector clients. The successful candidate will be a full-time employee of ASRT, Inc. and will be assigned to The Department of Homeland Security (DHS). SCOPE OF WORK The Secretary II will provide administrative services and expertise in support of DHS goals and mission as related to the scope of work below. MAJOR DUTIES AND RESPONSIBILITIES Administrative support to District Commanders. Manage office reception, phones, emails, and scheduling. Maintain calendars for leadership. Prepare reports, meeting minutes, correspondence. Support timekeeping (GovTA). Track PSO audits and Post Inspection spreadsheets. Maintain security equipment inventories. Process incoming and outgoing mail. Maintain FSA database files and reports. Enter Prohibited Items reports. Requirements MINIMUM QUALIFICATIONS Minimum Education: Associate's Degree within finance/accounting/quantitative methods. Minimum Experience: 4 years working as a secretary, and previous experience within DHS . Security Clearance: DHS Suitability (HSPD-12) REQUIREMENT: Must be a United States citizen or permanent resident or have authorization for employment in the United States. SALARY: Commensurate with qualifications and experience. Salary Range: $48,000-$57,000 annually. To apply for this position: If you are viewing this position on the ASRT Career page, please click on the "Apply" button. If you are viewing this position on a site other than the ASRT Career page, you may use the "click to apply" link, or you may apply by visiting our Career page and searching for the job title and position number listed at the top of this job posting. To view all our open positions and to apply to job openings in which you may be interested, please visit our Career page at ******************************** EEO/vets/disabled Salary Description Salary Range: $48,000-$57,000 annually