Office Administrator Jobs in Clinton, UT

We are a stock transfer agent and financial service provider for public and private companies. We are looking to fill a position for a stock transfer specialist. This position will mainly involve answering phones, processing of stock transfers, mailings, and administrative. The position is full time Monday through Friday, 9:00 AM – 5:00 PM. This is a dynamic business and fun atmosphere with endless amounts to learn. Specific duties and responsibilities: Provide customer service to shareholders Process stock transfers on a daily basis Daily mail processing Filing documents in the office and other office administrative tasks including mailings. Answer phones provide customer support. Qualifications: · Responsible and able to complete and follow through on tasks quickly and accurately without supervision · Excellent communication skills, written, phone and some client facing · Must have proven track record at providing exceptional customer service with prompt responses to client inquiries · Reliable team player with ability to work after hours when required · Quick learner · Problem solver, detail oriented - able to take the head of a complex project when needed · Securities firm experience is a plus. · Customer service experience (2-3+ years) preferred Are you authorized to work in the United States?

Job DescriptionSalary: $20-25 per hour Job Title: Office Administrator Department: Administration Reports To: Manager, Administration The Office Administrator stands as the central hub of the office environment, embodying the organizational and administrative understanding necessary to keep the workplace running efficiently. Responsible for opening the office and running the morning daily meeting as well as typical office management duties maintaining workspaces and office equipment. This person also helps out our project administration team as needed. This role combines management skills, practicality, and interpersonal savvy. Key Responsibilities: Administrative Oversight: Coordinates office activities and operations. Scheduling & Planning: Manages agendas, arranges meeting appointments, and provides reminders to ensure optimal time management practices. Communication Management: Handles incoming calls, correspondence, and emails, ensuring high-quality communication internally and externally. Record Keeping: Supervising and maintaining records, documentation, and filing systems, both electronic and physical, for easy tracking and access. Inventory Control: Managing office supplies inventory and placing orders when necessary. Vendor Relations: Liaising with vendors, service providers, and landlords, acting as the primary contact for office-related maintenance and procurement. Financial Assistance: Assisting with basic bookkeeping tasks and managing office budgets. Support Functions: Providing general support to visitors and assisting colleagues whenever necessary. Facility Maintenance: Oversees the maintenance of office facilities and equipment and schedules repairs. HR Assistance: Assisting the HR department with recruitment, staff onboarding processes, and maintaining employee records. Event Coordination: Organizing company events or conferences and managing logistics to ensure successful outcomes. Team Liaison: Acting as a liaison between senior management and staff, facilitating internal communication and collaboration. Report Preparation: Preparing regular and ad hoc reports on office budgets and expenses. Policy Implementation: Implementing and reinforcing office policies and standards, ensuring they are adhered to by all staff members. IT Coordination: Coordinating with IT support to address any issues with office technology and manage user accounts. Required Skills and Qualifications: Proven competency in managing a broad spectrum of administrative and operational tasks. Strong organizational skills with a focus on efficiency and detail. Excellent communication abilities, both verbal and written, vital for internal and external interactions. Preferred Qualifications: A degree or certification in Business Administration, Office Management, or a related field is preferred. Experience in an office administration role, demonstrating a track record of effective organizational management. Summary: The Office Administrator must be a proactive problem solver with exemplary organizational skills. They must possess a comprehensive knowledge of office management procedures and basic accounting principles. Proficiency in office software is essential, as well as excellent written and verbal communication skills. This individual should be able to multitask effectively in a fast-paced environment and be approachable and diplomatic. The role demands someone who can anticipate needs, act autonomously, and approach every challenge with a can-do attitude.

Job Description Office Specialist Are you someone who enjoys connecting with people? Then this opportunity is for you! Serenity is seeking an Office Specialist for our Holladay (SLC), UT office; to join our team and drive success within our clinic. The position is patient-focused, requiring excellent communication and interpersonal skills to provide exceptional experience for our patients. Your attention to detail and proactive approach will contribute to a smooth and seamless patient journey, leaving a lasting positive impression on everyone who visits our clinic. Trigger Warning: Working with suicidal patients, listening to trauma from PTSD patients, and having a responsibility to support these patients may be triggering for some people. Perks at Serenity Career Advancement Opportunity Medical, Vision, and Dental Insurance (Serenity Covers 90% of your insurance premium) Paid Time Off 10 Major Holidays Off 401k Employee Referral Program Responsibilities Update and verify patient information upon each visit. Help patients feel valued by creating rapport, remembering their names, their interests, and stories. Answer questions, address worries, respect boundaries, and be sensitive to each person’s individual challenges. Ensure a positive patient experience by providing support and compassion. Rotate through other various office tasks throughout the day. Qualifications High School Diploma/ GED. Excellent verbal and written communication, and basic math skills. Proven ability to multitask in a fast-paced environment. 1+ year of full-time customer service experience, reception, or personal customer service industry. About Serenity Serenity is a leader in the field of healthcare technology. Using advanced medical devices recently released to market, we give our patients long-term success even when other treatments have failed. With evidence-based research and proven results to support us, we push ourselves daily to help patients take back their lives with a revolutionary technological approach to healthcare. Job: Full-time (3 - 13 hour shifts) Office Hours: Monday-Friday: 6 am-8 pm, Saturday: 7 am-7 pm *This position is contingent on successfully completing a criminal background check upon hire. Powered by JazzHR S6dvHdBFL2

Job Description Down Under Construction is a growing utility contractor; looking for individuals to join our team that are self starters and want to get the job done. Down Under Construction currently services in the telecommunication and power industries for the last 25 years. We are a fast paced, family friendly company who cares deeply about their customers and employees. Down Under Construction is a prime utility contractor in Utah providing directional drilling, missile bore, trenching, fiber optics and general underground utility construction. Primary Job Responsibilities: Answer phones and emails in a timely manner Enter data into correct systems and spreadsheets Filing Prepare jobs for invoicing Permitting Communicating with fellow employees and managers Able to follow specifications for the job and company policies. Complies with safety procedures on and off the project site. Strive for optimal production while working safely and performing quality work. Skill Requirements: • Working knowledge of Microsoft Office applications • Basic Math Skills • Basic computer skills, to develop and maintain reports. • All employees must pass a background check. • Must be able to pass a pre-employment drug screening Education: • High School diploma or GED is preferred Experience: • One year of customer service Benefits: • Health • Dental • Vision • Short-term disability • MetLife – Accident/Cancer/Critical Illness • 401k • Voluntary Life • Basic Life • Long-term disability • PTO Accrual • Holiday Pay New full-time employees are eligible for benefit enrollment 1st of month following 60 days with holiday pay, PTO accrual eligibility following 90 days. Many of the benefits of joining the Down Under team go well beyond the paycheck and include 401k, company parties, and access to working with developing technologies. We offer a competitive wage and the team of management employees who will be coaching and working with you have combined work experience of 50+ years. If you have a team spirit and want to be a part of a growing, progressive company

Job Description until July 2025) About Packsize Packsize is a leading automation company that enables more efficient and sustainable packaging process flows from packing to unboxing. We’re propelling our customers and the industry forward, always looking to innovate and improve. Because, to us, packaging is about much more than a box, it’s about delivering what’s right, for our customers, for their customers and our planet. About the Role We are looking for a professional Receptionist with a friendly and approachable demeanor to be responsible for greeting customers, visitors and vendors at our Salt Lake City, facility’s front desk. The successful candidate will have the ability to multitask and to provide the great, first impression of Packsize. In this position, you will greet guests entering the building and help direct them where they need to go. In addition, you’ll be responsible for answering and managing the phones. This is a contract position until July 2025 with the opportunity to become permanent based on business need and performance. The role is based out of our Salt Lake City, UT office. This is an hourly position working 30 hours per week, Monday through Friday from 7:00am to 1:00pm. What You'll Do Provide coverage for the front desk, greets visitors and helps them navigate the office and check-in systems Order office, kitchen, and other supplies for Salt Lake City and Louisville offices Notify employees receiving packages through Envoy Deliveries app Attend Team Staff Meetings and complete action items as assigned Coordinate departmental lunch orders Restock soda fridges in the kitchen + conference rooms, Support the Events Committee Provide excellent customer service to all employees, visitors, and Packsize customers Special Projects for all Departments as assigned Water and care for office plants Create requested UPS shipping labels Freshdesk Ticketing System (Office Only) Sort Mail/Deliver to Departments Maintain reception area and all common areas in a clean and tidy manner at all times Close office at end of shift Other duties as assigned What You'll Bring High school diploma or general education degree (GED) preferred 2-3 years of relevant experience in an office environment Proficient with Google Suite or related software Excellent verbal communication skills Excellent interpersonal and customer service skills Basic understanding of administrative work and systems Comfortable multitasking, prioritizing tasks and working independently Punctual with strong attendance history What We Offer The hourly range for this role is $16.50USD - $20.00USD; however, Packsize considers several factors when determining compensation when extending a job offer, including but not limited to, the role being offered, the associated responsibilities, the candidate's prior work experience, education/training, and any special skills. Packsize is an Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, Packsize policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are strongly encouraged to apply. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities.

Job Description Utah Nonprofit Housing Corporation (UNPHC) is Utah’s largest non-profit developer, owner, and manager of affordable housing for low and very low income individuals and families. UNPHC is both a 501(c)(3) tax-exempt organization, and a Community Housing Development Organization (CHDO). All employees must be aware of the physical condition of the property, and be aware of conditions that need both immediate and long-term attention. The Office Assistant is responsible for assisting a full-time Property Manager in the satisfactory completion of their responsibilities. The Office Assistant assists the Property Manager as assigned in providing exemplary customer service to residents, planning, marketing, leasing, maintenance, and record keeping. QUALIFICATIONS: Experience: · Minimum of 1 year experience having worked in an office environment of multi-family rental property preferred. · Experienced in use of office machines: computer, fax, photocopier, phone systems, etc. · Experience working with the general public, vendors, and clients. · Non-profit experience helpful. Skills and Knowledge: · Demonstrated skills working with seniors and/or special populations. · Physical ability to conduct inspections and show vacant apartments. · Prior experience in clerical and administrative functions. DUTIES: Supports the Property Manager with the following tasks as directed: · Process applications for apartments including pre-qualification and selection. Ensure all Fair Housing and Non-Discrimination regulations are followed. Conduct thorough resident orientation; ensure all residents know who to contact in emergency situations 24-hours/day. · Show property and vacant apartments to applicants. · Timely collection of rents and all monies on site; daily deposit and record keeping. · Attend appropriate meetings, seminars, and workshops as designated. · Exercises concern for general security and safety of staff and residents. · Observe maintenance activities, including all contracted services. Report problems to supervisor. · Assist in developing and implementing resident services, activities, and a positive resident- relations program. · Routinely observes the condition of the property, inside and out, to ensure neatness and security, and for early identification of potential problems. · Notify supervisor of any property loss or liability related incidents immediately. · Notify supervisor of any absence from property. · Other similar duties and special projects as assigned. OTHER: This is a non-exempt position reporting to a Regional Property Manager or Property Manager, and may be either part-time of full-time. Eligible for benefits if working 30 or more hours per week. A valid Utah driver’s license is required, as is the use of a personal vehicle with liability and insurance that can be utilized for UNPHC business, and for which mileage is reimbursed. UNPHC is an equal opportunity employer.

Job Description Join Les Olson Company: Your Next Career Awaits! Are you looking for an exciting opportunity to grow your career in a dynamic and supportive environment? Les Olson Company, a rapidly expanding leader in technology services across the Western U.S., is searching for a friendly and proactive Administrative Assistant/Receptionist to join our team. If you're someone who thrives on creating positive experiences and tackling a variety of responsibilities, we'd love to meet you! Why Choose Les Olson Company? For over 65 years, we've been more than just a tech company. As a family-owned and operated business, we've grown from humble beginnings to a team of over 300 employees across nine locations in two states-all while maintaining our commitment to personal connections and outstanding service. Here's what sets us apart: Family Values: We create a workplace where everyone feels like part of the family. Growth Opportunities: Your career aspirations are our priority. We work with you to develop a path that aligns with your goals. Work-Life Balance: Your time matters. We ensure you have the support to take care of yourself and your loved ones. Positive Culture: Enjoy a fast-paced yet professional environment where collaboration and mutual respect drive success. Your Role at Les Olson Company As the first point of contact for visitors and callers, you'll set the tone for exceptional customer experiences. In this dual role, you'll: Welcome and assist visitors, directing them to the right team members. Manage phone inquiries with professionalism and efficiency. Support our Accounts Receivable team with data entry and invoice preparation. Take on diverse responsibilities that contribute to the team's success. This position is perfect for someone who thrives in a fast-paced environment, enjoys interacting with people, and is eager to learn new skills. Many of our receptionists have advanced into specialized roles within the company. What You Bring to the Team We're looking for someone with: A professional and welcoming demeanor. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office applications. Strong organizational and multitasking abilities, and close attention to detail. A proactive, self-motivated attitude with a team-first mindset. The ability to lift up to 30 lbs as needed. Why You'll Love Working Here We value our employees and provide a comprehensive benefits package to support your success and well-being: Competitive Pay: $19-$21/hour, based on experience. Generous Time Off: Paid holidays, PTO, and sick leave. Retirement Plans: 401(k) matching and a pension plan. Comprehensive Insurance: Medical, dental, and vision coverage, with HSA options. Mental Health Support: Access to mental health care resources. Life Insurance: Protecting what matters most. Community Impact: Opportunities for local volunteer work. Details You Need to Know Schedule: Monday - Friday, 7:30 A.M. - 5:15 P.M. Location: 3244 S 300 W, Salt Lake City, UT 84115. If you're ready to grow with a company that values your contributions, we want to hear from you! Apply today to start your journey with Les Olson Company. Job Posted by ApplicantPro

Job Description ADMINISTRATIVE ASSISTANT DonorConnect is seeking a full-time Administrative Assistant. This position provides administrative support to the organization (call handling, mail, data entry, office supplies, misc. projects) and prioritizing coverage of front office duties (answering telephone calls, directing guests, monitoring common areas). DonorConnect is a federally designated nonprofit community service organization dedicated to the recovery of organs and tissues to be used for life-saving transplants. Our employees help save and heal lives! We at DonorConnect expect our employees to embody our I CARE+ values of integrity, collaboration, accountability, respect, expertise, and commit to diversity, equity, inclusion, and belonging. Under the direction of the Manager, Administration & Facilities, the position of the Administrative Assistant: 1. Assumes responsibility for reception and front office administrative duties including main business telephone line, daily staff schedule information, mail and deliveries, office equipment assistance and supplies, and assists with general organization calendar and conference room schedules. 2. Monitors stock of office supplies and places orders as needed. Maintains cleanliness of common areas such as breakrooms and meeting spaces throughout the office. 3. Provides administrative support to the Administration department and other teams, committees, or organizational programs as needed. 4. Assumes responsibility for clerical duties and other administrative support projects as needed, including generating data reports, documents, flyers, mailings, and presentations to support the team and organization. Schedules meetings and facilitates meeting management as directed, providing support with agendas, minutes and notes, following up on assignments, and project tracking. 5. Serves on and actively participates as a committee member as assigned to benefit the organization and represent the Administration team. 6. All employees are expected to be professional, polite, and positive; assume good intent, be respectful, supportive, share expertise, and facilitate team interactions. Behavior is consistent with DonorConnect I CARE + values (Integrity, Collaboration, Accountability, Respect, Expertise, and DEIB) and is reflected both inside and outside the organization. MINIMUM QUALIFICATIONS: Training/Education/Certification: High school diploma or equivalent required Associate's degree preferred, and/or an equivalent combination of education and relevant work experience Experience Required: Minimum of one to two years of customer service or administrative support experience Knowledge/Skills/Abilities: Strong computer skills, including basic graphic design and Microsoft business applications Knowledge of and ability to use business office and phone equipment (computer, 10-Key, copy machine, printer, scanner, phone, postage machine) Understanding of basic accounting and clerical functions Able to do routine accounting and administrative procedures Well organized, accurate, and attentive to detail Excellent communication and customer service skills Flexible, willingness to assist others Able to work well under stress Sensitive with the ability to maintain confidentiality Able to work well both independently and as a team Able to successfully prioritize work Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing Prolonged periods sitting/standing at a desk and working on a computer Must be able to move up to 10 pounds at times with or without reasonable accommodation DonorConnect is a PROUD Equal Opportunity Employer who Values Diversity in Both Experience and Background! Must be able to pass a comprehensive background check and drug screen. Job Posted by ApplicantPro

Job Description This position will play a vital role to provide administrative support to implement projects focused on increasing engagement for AAPC’s 270,000 + members. This role will coordinate and handle administrative tasks associated with assisting volunteers at the 380+ chapters who provide education and networking engagement opportunities for members. The candidate for this position will work with a number of internal and external stakeholders where preference is sought for a candidate who is located in the Salt Lake City area to occasionally be in office to coordinate projects that require onsite facilitation. Job Responsibilities: Oversees daily task to monitor, respond and oversee the chapter Email inbox and phone messages as well as monitor and respond to questions addressed on the Chapter Officers Facebook page Tracks the volume of inquiries received and works with the supervisor to provide statistics, updates and information on current issues related to chapter officers. Supports chapter team to create a FAQ resource for chapter officers based on frequency of identified questions and issues Assists with special projects such as the distribution of chapter officer appreciation certificates, ordering and mailing of supplies to local chapters Will maintain data and records for chapter officers, member assignments to a chapter and tracking chapter engagement events held Schedule meetings including monthly chapter officer Q&As, quarterly New Member Orientations and will prepare agenda and supporting materials for meetings Assist with preparation of reports and PPT presentations as needed Coordinate the retrieval of member Email lists and oversee the scheduling of member emails for projects and communications Coordinate the annual election process and database upload for chapter officers Provide assistance as outlined for projects, surveys and events throughout the year Required Skills: Minimum of a high school diploma or equivalent with two or more years of relevant experience in providing administrative/project support Previous customer service and/or member support services experience Excellent time and project management skillset with ability to multi-task Attention to details with ability to proof data and reports Strong written and verbal communications skills to address Emails and inquiries in a professional and prompt manner Proficiency in Microsoft Office Suite (Word, Excel, PPT) as well as ability to retrieve data from CRM About AAPC: AAPC (************* is the world’s largest and fastest-growing training, certification, and solutions association in healthcare. AAPC Values: DRIVEN | Self-starts and stays highly motivated to achieve ambitious goals. Shares contagious energy and enthusiasm liberally. Takes initiative without always being directed. Demonstrates confidence in decision-making and effectively balances autonomy and authority with accountability. HUMBLE | Learns, adapts, and improves relentlessly. Seeks feedback without insecurity and implements coaching. Recognizes others' contributions gratefully. Approaches work and relationships with an abundance mentality. Places the needs of others above self. TRANSPARENT| Integrity-centered, honest, truthful, and trustworthy in all aspects of work. Keeps commitments to external and internal parties. Holds self strictly accountable, valuing the trust placed in them by others. SUPPORTIVE | Empowers and uplifts others. Listens actively and responds with empathy and understanding. Prioritizes well-being and growth of team members and customers ahead of own interest. Faces challenges together, believing in collective strength and unity. INNOVATIVE | Entrepreneurial spirit with a scrappy mentality. Dreams big, sees opportunity, pursues full potential, and finds ways to accomplish the impossible. Rolls up sleeves and does real work. Works quickly, intelligently, and flexibly. What we Offer: Compensation commensurate with experience Comprehensive benefits package including medical, dental and vision insurance Health Savings Account Generous PTO and Holiday Pay 401(k) retirement plan Remote/virtual-office consideration AAPC is an Equal Opportunity Employer. This company is committed to fairness and equal opportunity in our hiring practices. We do not discriminate on grounds unrelated to a candidate's ability to perform the duties of the job. Our focus is on finding the best person for each role, based on merit and fit, to ensure success both for our company and for the individual’s professional growth. We are an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, disability, religion, national origin, or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above-listed items. Powered by JazzHR s3m2tf1QEX

Job DescriptionDescription: Pay: Range starts at $15.75/hour (pay is calculated based on years of related experience) Schedule: Mon/Tues/Thurs/Fri, 9AM-5PM (part-time hours) Program: North Valley Benefits Highlights On-Demand Pay allows access to a portion of earned wages before the usual payday. Time off includes 15 days of annual accrued paid time off, which increases by one day with each year of service, 11 paid holidays, 2 wellness days, and paid parental leave. Full-time and part-time (30+ hours) team members are eligible for health, dental, vision, life & disability insurance, accident, hospital indemnity, critical illness, legal, auto, home, and pet insurance. Team members who enroll in a qualified medical plan can contribute to a Health Savings Account (HSA). We match every HSA contribution, up to $850 for individuals and $1700 for families annually. We help our team members with tuition reimbursement, new licensure reimbursement, and career training and development. Valley also participates in Utah and federal student loan forgiveness programs. Our discounts and perks program provides more than $4500 in savings on everything from pizza to the zoo to movie tickets to oil changes! 401(k) retirement program allows for both pre-tax and post-tax contributions and includes a company match up to 5% of your annual salary. Why Valley? Since 1984, Valley Behavioral Health has helped thousands of adults, children, and families access high-quality behavioral health care. As the largest non-profit community behavioral health provider in the Intermountain Region, Valley offers a comprehensive range of services to ensure each individual receives the personalized care they need to heal and grow. You will belong in a community where you can be yourself, grow your career, and embrace new opportunities. Valley is committed to being an organization that promotes authenticity and encourages opportunities for success. Job Summary and Deliverables The Office Specialist performs a variety of duties that include administrative and clinical tasks to ensure continuity of care for clients. The Office Specialist plans, organizes, and tracks services for clients and also performs administrative functions within the unit. Requirements: Required Qualifications Education High School diploma or equivalent Licenses/Certifications CPR certification (Valley will provide) Valley de-escalation certification Preferred Qualifications Two years of behavioral health or customer service experience

Job DescriptionDescription: Powder Mountain is a year-round resort and real estate development project nestled throughout 10,000 acres in the Wasatch Mountains of Northern Utah. Recently acquired by Reed Hastings, Co-Founder of Netflix, Powder is committed to staying uncrowded and independent—and we’re revolutionizing the ski industry along the way. Join our mission to spark wonder by creating a unique place that fuses mountain recreation, art, and meaningful connection. We’re looking for Big-Hearted Champions Who Pick Up the Trash. If you’re a passionate, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder. We Are: Big Hearted - Passion, Caring & Warm, Joyful, Generous Champions - Team - Not Family, Intolerant of Mediocrity, Tenacious, Seeks Feedback Who Pick Up the Trash - Does What is Best for Powder and Our Guests, Resourceful, Selfless Our Commitment to Equality: Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams. Appearance Guidelines: Well-groomed facial hair, tasteful visible tattoos, and minimal facial piercings are acceptable. Perks of Joining Our Big-Hearted Champions: 401K Plan and company match Employee Assistance Program Seasonal Ski & Summer Passes for self, self & dependents + Buddy Vouchers UTA Ski Bus Pass and Employee Shuttle Service Powder Mountain Retail/Rental Discount and On-Mountain F&B Discounts Powder Mountain Snowsports School Discounted Lessons Access to Expertvoice.com, Outdoorly.com and partner discounts. Powder Mountain on-snow uniform for specific roles. Free On-site Gourmet Employee meals Job Summary The Administrative Assistant at Powder Mountain provides vital administrative support to the Executive Assistant, who serves the CEO, CFO, COO, and Chief People & Technology Officer. This part-time seasonal position plays a key role in ensuring the efficient functioning of executive-level operations during the busy ski season. The Administrative Assistant will work in a dynamic environment, supporting a variety of tasks that uphold Powder Mountain’s commitment to sparking wonder for all our guests. Requirements:Administrative Support Assist the Executive Assistant in managing calendars, scheduling meetings, and coordinating logistics for executive team activities. Prepare, proofread, and distribute correspondence, reports, and other documents as needed. Support the preparation and organization of materials for meetings, presentations, and events. Operational Coordination Help organize and maintain filing systems, both physical and digital. Process invoices, reimbursements, and other basic financial transactions in collaboration with the Finance Department. Communication Management Serve as a point of contact for internal and external communications, ensuring inquiries are directed appropriately. Assist in drafting and formatting emails, memos, and other forms of communication. Uphold confidentiality and professionalism in handling sensitive information. Project Support Collaborate with the Executive Assistant on special projects to support the executive leadership team. Conduct basic research and data gathering for initiatives led by the executive team. Ensure timelines are met and details are meticulously managed. QualificationsSkills and Competencies Excellent organizational and time management skills, with a strong attention to detail. Proficiency in Google Workspace (Docs, Sheets, Calendar, Gemini, Slides). Strong written and verbal communication skills. Ability to multitask, prioritize, and adapt to shifting priorities in a fast-paced environment. Professional demeanor with a customer-focused approach to interactions. Experience and Education Previous experience in an administrative or office support role is preferred. High school diploma or equivalent; additional education in business administration is a plus. Working Conditions Part-time hours during ski season, with flexibility to work evenings or weekends if required. Office-based, with occasional opportunities to interact with guests and team members across Powder Mountain operations.

Job Description Are you a detail-oriented professional with a passion for hospitality and customer service? At Western States Lodging & Management, we're searching for a full-time Hospitality Office Assistant to join our dynamic team! In this role, you'll not only support our operations with your organizational skills but also play an essential part in creating a warm, inviting experience for our guests and associates. If you're ready to launch a fulfilling career with a company that values personal touch and quality, this is your chance! Starting at $20-$23 per hour, you'll earn competitive pay while enjoying a comprehensive benefits package, which includes: Medical Dental A 401(k) Hotel discounts Keep reading to find out more about this exciting opportunity! WHAT'S YOUR DAY LIKE? As a Hospitality Office Assistant, every day brings a new challenge and a chance to make a difference. You start by answering phone calls and assisting guests with questions, skillfully handling any issues that arise. Your knack for organization shines as you set up appointments, interviews, and meetings and then seamlessly confirm details with your team. You expertly manage and prepare agendas for meetings, take minutes, and track action items. Between handling visitor needs, organizing reports, processing license applications, and supporting internal projects, your multitasking skills keep the office running smoothly. Throughout it all, your enthusiasm and attention to detail make you an indispensable part of the Western States Lodging & Management team! WHO ARE WE? Western States Lodging & Management was founded on the moral principles and traditional family values we learned growing up. We develop, build, and manage hotels, senior living communities, multi-family housing, and conference centers. Beneath all that brick and mortar is our cornerstone - rock-solid relationships. Following our "personal touch" philosophy, our associates strive to make meaningful connections with each other, our customers, and our business partners. We entrust only the most dependable, dedicated, and trustworthy individuals with the care of our clients. Our company is very family-oriented! Each employee feels like an integral part of the team. We pride ourselves on providing each team member with competitive compensation, generous benefits, and a supportive work environment! WHAT'S NEEDED FROM A HOSPITALITY OFFICE ASSISTANT? We're looking for someone who can meet the following qualifications: Associate or bachelor's degree Experience in the hotel industry and a support or administrative role Experience with hospitality software is preferred (e.g., ProfitSword, TimeStar) Proficiency in Microsoft Office Suite Strong organizational skills with the ability to multitask and prioritize tasks Excellent communication skills, both written and verbal, with a personal touch and "mind the store" mentality Attention to detail and accuracy in data entry and record-keeping Knowledge of general office practices, procedures, software, and equipment, with the ability to learn new computer programs Excellent customer service skills Ability to establish and maintain effective working relationships with employees, clients, and the public Ability to work independently and collaborate effectively with a team Ability to manage and prioritize multiple projects at a time If you think this Hospitality Office Assistant job is a fit for what you are looking for, great! Applying is a snap. Simply fill out our initial 3-minute application. We're excited to meet you! Job Posted by ApplicantPro

Job Description We are looking for “A Players”. The ideal candidate loves organization and process and is especially proficient in improving them. A strong candidate has a passion for keeping records accurately and efficiently and for supporting the success of the business through their efforts. They thrive being a team-player and love using their resources to get stuff done. Duties and Responsibilities: Assist Risk Management with all aspects of administrative support to ensure smooth operation of the department Complete Workers Compensation audits in a timely and proficient manner Initiate, track and maintain state tax registration and business registration and licensing from beginning to end Run reports and census information for business, government agencies, partners and clients as needed using various tools including our HRIS system Gather and organize required forms and documents from clients Handles first report of incident and other workers compensation reporting Manage and ensure compliance procedures including oversight of e-Verify, I-9 processes, etc. Support Risk management with administrative activities related to company / client 401K program Communicate with clients as needed to gather information or provide support Develop expertise in HRIS system and become a go-to for information for Risk team Knowledge, Skills, Abilities & Education Preferred prior experience in compliance or risk management role Experience or knowledge related to workers compensation a plus Highly organized Detail oriented Experienced in using data to analyze information Strong technical skills, ability to use resources to research or investigate compliance matters Demonstrated ability to develop processes Excellent communication skills Able to adapt when business needs or tasks require Outstanding follow-through / follow-up skills Proven ability to be resourceful Proven track record of exceeding expectations We offer excellent benefits, but the real magic of Ampian is the culture and the people.

Job DescriptionSalary: $18.00 - $20.00 Progressive Reporting Agency dba Motor Carrier HQ is a Salt Lake City, Utah based company, which provides consulting and a variety of administrative support services to the transportation industry. The Administrative Assistant position is responsible for assisting our clients in the administrative set-up and subsequent maintenance of running their trucking companies. This is an exciting, fast paced position with a variety of responsibilities. The ideal applicant must enjoy learning new things, assisting other people, being challenged and solving problems. Primary Duties may include, but not limited to: Assist clients through application, registration, and renewal processes. Coordination, preparation and reporting various filings to different federal and state agencies. Compile and organize data for delivery to clients and other organizations. Provide responses to general information requests using courteous manner and with accurate information. Provide overflow assistance to other members of the office. Required Experience High School diploma or equivalent. 2+ years of administrative or business-related experiences; transportation industry or accounting experience is a plus. Bilingual in Spanish, a plus though not required. Ability to provide world-class customer service. Excellent written and oral communication skills, including the ability to interact professionally with a diverse group of individuals. Extremely detail oriented, organized and able to manage time efficiently with strong follow-through skills. Optimistic attitude with the ability to learn, adapt and problem solve quickly. Upbeat and positive personality, highly motivated to succeed. Team player and self-starter who takes direction well but can also work independently. Basic knowledge and understanding of Microsoft Office. Compensation commensurate with experience; includes benefits.

Job DescriptionDescription: Tanner Clinic has an immediate opening for a Clinical Office Specialist. Hours: Part-time (20 hours/week) Essential Job Responsibilities: Receive phone calls and respond to patient concerns. Obtain prior authorizations for prescriptions and procedures. Schedule follow-up appointments for physician. Assist with other office duties as needed. Stocking rooms/office Position does not include ordering (lab/imaging) Position does not include any invasive procedures Other duties approved by the supervisor Requirements: Education: High School Diploma Other Requirements: One or more years health care experience preferred. Regular and reliable attendance is an essential function of the job Performance Requirements: Knowledge: Contemporary office practices, procedures and techniques Spelling, vocabulary, math and grammar skills appropriate to the level of the position Insurance requirements and referrals Skills: Operating a computer and various software packages Operating a variety of office equipment Creating, organizing and keeping records Good communication skills Abilities: Develop and maintain effective working relationships Maintain a reliable and dependable attendance record Provide effective and responsive service to clinic patients in the office setting Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc. Work Environment: Position is in a well-lighted office environment. Mental/Physical Requirements: Involves sitting approximately 90 percent of the day, walking or standing the remainder.

Job Description Job Summary: Ascent Law is a fast-paced and growing law firm located in West Jordan, Utah. We are seeking a reliable and organized individual to join our team as an Office Assistant. This individual will support the day-to-day operations of our office and ensure the smooth flow of administrative tasks. Compensation & Benefits: This is a full-time, hourly administrative position with a compensation range of $15-$18 per hour, paid semi-monthly. Responsibilities: - Greet clients and visitors and direct them to the appropriate person or department - Answer incoming calls and direct them to the appropriate person or take messages - Manage and distribute incoming and outgoing mail, and packages - Create, organize, and maintain physical and digital filing systems - Assist with preparation and filing of legal documents - Schedule appointments and manage the attorney's calendar - Perform general clerical duties such as photocopying, scanning, and data entry - Assist with billing and collection procedures - Maintain a clean and organized office environment - Other administrative tasks as assigned by the office manager or attorneys Requirements: - High school diploma or equivalent - 2+ years of experience in an office setting - Strong organizational and time-management skills - Excellent communication and customer service skills - Proficient in Microsoft Office and general computer skills - Ability to handle sensitive and confidential information with discretion - Attention to detail and ability to multitask in a fast-paced environment - Previous experience in a legal setting is a plus, but not required Benefits: Paid time off. Paid Holidays off, Sick time, IRA match. Schedule requirements: Monday - Friday 9am to 5pm or 8am to 5pm with a 1-hour lunch. Location: In office in West Jordan UT. EEOC Statement: Ascent Law is an equal opportunity employer and is committed to creating an inclusive and diverse work environment for all employees. We value and celebrate the unique backgrounds, experiences, and perspectives of our team members and welcome applicants of all ages, genders, races, religions, sexual orientations, and abilities to apply for this position.

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, Taking Service Orders, Accounts Receivable, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Taking service orders Accounts Recieveable Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Help service department with follow up Other Misc Office work Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Administrative Assistant Murray, UT VLCM is shaping the future of Enterprise technology partners. We are known as a value-added reseller and solution provider for phone systems, laptops, data center infrastructure, cloud, cyber security, audio visual, physical security, cabling, managed print services, managed IT services, and internet services. With our dedication to Getting IT Right, lifelong big-time customers, and our impressive executive team, we are poised to continue our growth in 2023 and beyond. Exciting companies share a common set of traits: growing markets, disruptive technologies, killer teams, and a focus on a future state that's infinitely better than the current state. If this excites you, look no further. Our collaborative team includes exceptionally smart and driven people with diverse interests. We pride ourselves on being family friendly, striking a healthy work-life balance, and cultivating an open and supportive working environment. We are in Utah, Idaho, Colorado, and New Mexico - with even more expansion in the works. If you are mission-driven, excited to solve tough problems, care deeply about values, and are a strong team player, keep reading and hopefully you can join us on this rocket ship. JOB DESCRIPTION As an Administrative Assistant, you are responsible for many essential functions to our sales department. You are assigned to make telephone calls to vendors, resolve routine inquiries, and operate a personal computer and appropriate software to create documents. You will be integral to providing "Extraordinary Care" to customers, vendors, and employees. Valuable skills in customer service, time management and setting priorities are needed to be successful in this position. Ideal candidate can manage multiple priorities and work independently to find solutions. You are front and center with our customers supporting their technology journey and empowering them to achieve more! WHAT YOU'LL GET TO DO Manage quotes, take sales orders, maintain customer accounts, and resolve customer concerns Manage entire sales cycle across customer accounts Keep abreast of changes in technology and understanding of basic user abilities Respond to inquiries from external or internal sources with standard correspondence or other messaging Use computers for various applications, such as database management or word processing. Develop constructive and cooperative working relationships with Vendors and coworkers and maintain them over time WHAT WE'RE LOOKING FOR High School Graduate or Equivalent. Associate degree or Bachelor's degree in related field a plus, but not required Administrative or sales background preferred Must demonstrate strong initiative, problem-solving, and multi-tasking abilities Attention to details, thoroughness, and accuracy in composing, typing and proofreading materials Excellent computer skills including Outlook, Excel, Word, and Power Point Strong written and verbal communication skills Excellent customer service and relationship management skills Proven ability to work effectively both independently and in a team-based environment Organized, able to maintain accurate reports Ability to work well under pressure and deadlines Dependable, reliable, able to plan work, and manage workload effectively WHAT WE OFFER A supportive leadership team and culture with strong focus enjoying life at work and at home Enjoy nonstop engagement and autonomy to do your job - no micromanaging A fun, creative environment to improve your skills, learn, and have fun A supportive leadership team and culture with strong focus on family and work-life integration We are committed to the health and safety of our people Competitive salary Full benefits (medical, dental, vision, 401k matching, wellness, etc.) Flexible Time Off Collaborating with smart coworkers that put customers first No jerks in the building! Job Posted by ApplicantPro

Job Description Pacific Office Automation is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to twenty-eight branches located in nine western states. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more. At Pacific Office Automation, you’ll find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure. Position Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic? Our fast-paced, sales office is seeking an Administrative Assistant at our office in West Valley City, UT. Our ideal candidate will be detail-oriented, have experience with problem-solving, and have the ability to meet urgent deadlines while maintaining accuracy. Essential Job Duties Acutely detail-oriented data entry across multiple databases Heavy and frequent internal customer service Maintain spreadsheets for current cost analysis reviews Assist the Sales rep and major manager in any/all duties File, copy, and scan documents Scheduling equipment and software deliveries, moves, and pickups Escalating service call related issues on behalf of customers Auditing and creating invoices Qualifications Must be Microsoft Excel proficient and be able to do the following tasks: copy, paste, find, filter, custom sort by multiple columns, and work with multiple sheets within one workbook Microsoft Word proficient Ability to type 50-60 words-per-minute Ability to follow directions and take notes 2 years of office experience preferably in an administrative or customer service role Must be capable of working independently and as part of the team Preferred skills, but not required Microsoft Excel skills: Indexing values, creating pivot tables, conditional formatting Benefits DOE: $16-$18/HR Advancement and growth into leadership roles Team-player environment Medical/Dental/Vision/Life insurance plans Matched 401k PTO, Vacation, Sick Leave FSA/HSA programs Our Commitment to Diversity and Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees’ differences because we know that diversity makes us stronger. #LI-Onsite