Office administrator jobs in Concord, CA - 1,165 jobs

Supermicro is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyperscale, HPC and IoT/Embedded customers worldwide. We are the #5 fastest growing company among the Silicon Valley Top 50 technology firms. Our unprecedented global expansion has provided us with the opportunity to offer a large number of new positions to the technology community. We seek talented, passionate, and committed engineers, technologists, and business leaders to join us. Job Summary: Super Micro Computer, Inc. is seeking an energetic and detail-oriented Billing Operations Administrator to join our Accounting and Finance team. If you are an efficient, organized individual who thrives in a fast-paced environment, this may be the perfect opportunity for you. You take pride in accuracy, enjoy managing multiple priorities, and find satisfaction in meeting goals as part of a collaborative team. This is a great opportunity to join a world-class company that continues to grow year over year. Essential Duties and Responsibilities: Process purchase orders for products and services, ensuring accuracy and compliance with internal procedures. Coordinate with the Sales Team to address and resolve order-related issues and collaborate closely with the AR team to minimize billing errors. Manage order releasing for all order types and ensure timely processing within established guidelines. Handle order voids and rebills per customer requests and internal corrections, maintaining proper documentation for each transaction. Compile and review daily credit notes and the void & rebill list for AR team reconciliation before end of day. Prepare and issue Proforma Invoices (PIs) to support prepayment processing, customer payments, customs clearance, and product swaps. Create and process Certificates of Origin (COOs) based on export invoices, ensuring proper documentation for customs clearance. Upload invoices to customer portals for payment and follow up as needed to support timely collection. Manage extended warranty billing for applicable orders, ensuring accuracy and alignment with contract terms. Coordinate workflow among multiple departments to maintain efficiency and accuracy in all billing operations Qualifications: High school diploma with 2+ years of customer service, billing, or order processing experience; AA degree preferred. Strong attention to detail, accuracy, and time management skills. Excellent communication skills (both written and verbal) and ability to work effectively with all levels of the organization. Proven ability to manage multiple tasks simultaneously and meet deadlines. Proficiency in Microsoft Office; experience with SAP is a plus. Salary Range $28.00 - $30.00 The salary offered will depend on several factors, including your location, level, education, training, specific skills, years of experience, and comparison to other employees already in this role. In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation, such as participation in bonus and equity award programs. EEO Statement Supermicro is an Equal Opportunity Employer and embraces diversity in our employee population. It is the policy of Supermicro to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.

Administrative Associate 1461618 Hourly pay: $40/hr Worksite: Leading university (Stanford, CA 94305 - Onsite) W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL 40 hours/week, 6 Month Assignment A leading university is seeking an Administrative Associate. The successful candidate will provide administrative support to the Department of Neurology. Administrative Associate Responsibilities: * Support the needs of the Department of Neurology, including calendaring, meeting scheduling, booking travel, and processing reimbursements. * Be the admin for 3 doctors. Administrative Associate Qualifications: 3+ years of office experience. University experience. Oracle Financials experience is desired. Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel.

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Davis, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in CA seeking Occupational Therapist: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

A global sustainability consultancy is seeking a Consulting Senior Associate, Assistant Project Manager in Walnut Creek, California. This role involves managing schedules, budgets, and project execution while ensuring compliance with regulations in vegetation management. Key responsibilities include coordinating permitting activities, maintaining documentation, and driving team collaboration. Ideal candidates will hold a bachelor's degree related to environmental science and possess strong organizational and communication skills. This position offers competitive pay and comprehensive benefits. #J-18808-Ljbffr

About Us Next Coms Talk is a leading provider of communication solutions, dedicated to enhancing connectivity and efficiency for businesses of all sizes. Our team is committed to delivering exceptional service and innovative strategies to meet the evolving needs of our clients. We foster a collaborative and professional work environment that values growth, integrity, and excellence. Job Description We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure smooth workflow. The ideal candidate will assist in administrative tasks, coordinate schedules, and provide essential support to various departments. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Responsibilities Manage office operations, including scheduling, data entry, and correspondence. Maintain and organize records, reports, and confidential documents. Assist in preparing reports, presentations, and other business documents. Coordinate meetings, appointments, and travel arrangements. Communicate with vendors, clients, and internal teams to facilitate efficient operations. Support various departments with administrative tasks as needed. Ensure office supplies and equipment are well-stocked and maintained. Handle incoming calls and emails professionally and efficiently. Qualifications Skills & Qualifications Bachelor's degree or equivalent experience in administrative support. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and handle multiple tasks simultaneously. High level of professionalism and discretion when handling confidential information. Problem-solving mindset with attention to detail. Additional Information Benefits Competitive salary based on experience. Opportunities for career growth and professional development. Supportive and collaborative work environment. Health and wellness benefits. Paid time off and holidays.

The Office Clerk is responsible to the Office Manager for daily processing of company business transactions. This position may be assigned one or more clerical tasks as needed. Some of those tasks may include keypunching for routes, filing, some cust Office Clerk, Office Manager, Clerk, Microsoft, Manufacturing, Business Services

We're looking for a personable and tech-savvy Fleet Assistant to support our busy office with top-notch administrative and logistics coordination. If you're organized, quick on your feet, and ready to keep things running smoothly behind the scenes, we want to hear from you! DMV experience is a + Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

NVIDIA has been transforming computer graphics, PC gaming, and accelerated computing for more than 25 years. It's a unique legacy of innovation that's fueled by great technology-and amazing people. Today, we're tapping into the unlimited potential of AI to define the next era of computing. An era in which our GPU acts as the brains of computers, robots, and self-driving cars that can understand the world. Doing what's never been done before takes vision, innovation, and the world's best talent. As an NVIDIAN, you'll be immersed in a diverse, supportive environment where everyone is inspired to do their best work. Come join the team and see how you can make a lasting impact on the world. NVIDIA has been transforming computer graphics, PC gaming, and accelerated computing for more than 25 years. It's a unique legacy of innovation that's fueled by great technology-and amazing people. Today, we're tapping into the unlimited potential of AI to define the next era of computing. An era in which our GPU acts as the brains of computers, robots, and self-driving cars that can understand the world. Doing what's never been done before takes vision, innovation, and the world's best talent. As an NVIDIAN, you'll be immersed in a diverse, supportive environment where everyone is inspired to do their best work. Come join the team and see how you can make a lasting impact on the world. Step into a role that is pivotal to the success of NVIDIA's finance organization. As an Executive Administrator, you will be at the forefront of strategic decision-making, working closely with the VP - Corporate Development, Chief Accounting Officer and VP - Corporate Finance, to ensure flawless execution of business priorities. This opportunity allows you to collaborate with world-class talent and drive ambitious initiatives across the organization. You will be instrumental in managing executive priorities and encouraging seamless collaboration among global teams. This position is perfect for someone who excels in a fast-paced environment and has outstanding business insight, organizational abilities, and communication skills. Your talent for efficiently managing executive schedules and travel will be crucial for success at the highest level. You will assist in cross-functional initiatives, dealing with confidential strategic matters with integrity and discretion. What you will be doing: Manage complex scheduling, travel, and high-priority meetings to enable executive efficiency. Manage team operations including expense reports, vendor contracts, events. Implement process improvements to improve operational efficiency and optimize workflows. Exercise good judgment and discretion in handling sensitive business information and strategic priorities. What We Need to See: Bachelor's degree in Business Administration, Communications, or a related field (or equivalent experience). 8+ years of experience in executive business support or operations within a multinational or technology company. Ability to be onsite in Santa Clara, CA 5 days a week. Effective collaborator and communicator, with demonstrated success in engaging senior leaders and cross-functional teams. Advanced proficiency in Excel, PowerPoint and related productivity tools. Outstanding discretion and executive presence to handle sensitive business decisions and confidential information. Proven ability to work across global teams, navigating multiple time zones in a fast-paced environment. Widely considered to be one of the technology world's most desirable employers, NVIDIA offers highly competitive salaries and a comprehensive benefits package. As you plan your future, see what we can offer to you and your family *********************** Your base salary will be determined based on your location, experience, and the pay of employees in similar positions. The base salary range is 92,000 USD - 149,500 USD. You will also be eligible for equity and benefits. Applications for this job will be accepted at least until January 20, 2026. This posting is for an existing vacancy. NVIDIA uses AI tools in its recruiting processes. NVIDIA is committed to fostering a diverse work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.

We are seeking a highly capable, driven professional to join our Milpitas, CA team as a Senior Office Administrator. This role requires strong interpersonal skills, comfort managing multiple priorities in a fast-paced environment, and the ability to work independently-paired with the judgment to escalate and ask for support when appropriate. It is an excellent opportunity to grow alongside a high-potential, high-growth young company, with the option to expand into broader areas such as business operations and strategy over time, if desired. This position is a strong fit for someone who is resourceful, energetic, and recognizes that exceptional attention to detail is what keeps an organization running smoothly. We operate as a flat organization and offer meaningful growth for the right person. This is a full-time role based in our Milpitas office, with competitive compensation and benefits.Job Responsibilities Working with CEO and senior executives for scheduling meetings and travel Working with employees across multiple centers in California, Colorado, Austin, Boston, Bangalore, Hyderabad Interfacing with customers, partners, suppliers and clients Managing incoming correspondence and outgoing mail Copying, scanning, faxing and other administrative tasks General office management including ordering office supplies as needed Job Requirements Bachelor's degree (or equivalent experience) and 4+ years in office administration and/or executive assistance. Strong interpersonal communication skills, excellent command of written and verbal English Ability to learn new skills and complete assigned tasks in a timely manner Ability to work independently in a fast-paced, startup environment Ability to multi-task and prioritize between multiple ongoing projects Proficient with Microsoft office tools Flexible schedule with ability to work outside the 9am to 5pm window if needed to meet deadlines Strong sense of responsibility and team player Desired Qualifications (but not necessary) Ability to perform interpretation of written and spoken mandarin as needed is desirable Previous experience working with an early stage startup desired We are looking for trailblazers ... We strongly believe that the pace of the ongoing hardware revolution will be greatly accelerated by Omni Design's IP cores and the rapidly emerging semiconductor embedded design business ecosystem. At Omni Design, we have created an exciting environment with amazing talent across multiple disciplines. We like self-motivated individuals, we encourage initiative, we look for leadership qualities, we value teamwork, we like diversity, and we reward excellence. We are looking for trailblazers to bring Omni Design's vision to fruition. If you are interested in making an impact as part of a young, fast growing, cutting edge technology company, please reach out to us. Omni Design is an equal opportunity employer. We offer excellent compensation. We seek individuals that share our high standards and commitment to excellence.

Amarr, part of global opening solutions company ASSA ABLOY, is hiring a process-oriented Office Administrator to join our distribution center team in the Bay Area. This is the ideal position for the person who loves handling a wide variety of responsibilities in a fast paced, high volume environment. In this position you will: * Efficiently answer and respond to telephone calls and customers' needs * Receive and process customer orders and invoices on a daily basis * Provide product quotes to customers * Develop a strong understanding of product line and services offered * Assist in inventory control, including purchase order receipts and transfers * Maintain daily receipts and bank statements * Maintain customer files and pricing * Assist in production, product pick-up, and product delivery schedules Required Experience: * High school diploma or equivalent * One year prior office administrative experience or related experience, preferably in the building supply industry * Clear and effective written and oral communication skills * High attention to detail and accuracy * Ability to work quickly and accurately in a fast-paced environment The Details: This position is Monday - Friday from 7:30am - 4pm with occasional overtime. Pay range is $25-27/hr based on, but not limited to, skill sets, experience and training, licensure and certifications. Benefits include Medical/Dental/Vision, Paid Time Off (13 days in your first year that you start earning immediately), Paid Holidays from day one, tuition reimbursement, and a 401k plan (with an automatic 3% company contribution, regardless of if you contribute!). At Amarr, we welcome the unique perspectives that each individual brings to our team. We are passionate about creating an inclusive and welcoming environment where everyone feels valued and can truly be their authentic selves. We believe that our diversity fuels our creativity and innovation, helping us to excel and lead in our industry. Join us, and let's build a future where equal and equitable opportunities are available to all. As one of North America's leading garage door manufacturers, Amarr Company takes pride in fostering a culture where employees enjoy many opportunities for career growth, rapid advancement, and relocation to some of America's most desired cities. Although Amarr Company is an international business, employees enjoy a family-oriented, caring culture and rewarding work environment. Amarr Company offers competitive wages, generous benefits, and a bonus program for every employee. At Amarr Company, the door is always open and there is no ceiling to your career growth. #amarrcareers

Introduction CORE Community Services Ltd. is a not for profit organisation serving South West Sydney for over 40 years. We provide a wide range of services, activities and programs across 5 Services - Children's Services, Youth Services, Multicultural Communities, Aged and Disability Care (ADC) and Community Engagement.. Our mission is to provide tailored diverse client centric services and opportunities that support and empower vulnerable communities to thrive, resulting in the best outcomes for all individuals. Description This position is for a fixed term from the start date until 18th December 2026. The person must be able to speak and write Arabic. Part of this role, is to work closely with the Multicultural Communities team by assisting with administrative support, welcome our Client's to our service, information sharing and other duties as negotiated. The key responsibility of the Information and Intake Officer is to ensure that the front desk is managed effectively, that all our Clients are treated with respect at all times and providing a positive experience for each Client which is in line with the expectations of CORE. The other aspect of the role is the Complex Case Support, which is there to provide administrative support to the Settlement Services Program which the target group are refugees and humanitarian entrants who may have multiple and complex needs in crisis situations. A key function of this task is to work closely with the team to actively engage clients to use their skills to stabilise their personal circumstances and assist them out of crisis, enhance their access to services that would enable them to participate equitably in the Australian society, irrespective of their ethnic, cultural or religious backgrounds. 1. Provide office support services in order to ensure efficiency and effectiveness within the Multicultural Communities Service. 2. Effectively manage the front desk by ensuring that all inquiries by the public are handled in a professional manner at all times. 3. Receive, direct and relay messages direct clients and the general public to the appropriate staff member or the applicable service. 4. Provide information about classes, services, useful information to the clients. 5. Manage the incoming mail and distribute it as required. 6. Implement and maintain the general filing system and file all correspondence. 7. Assist in the preparation of meetings, activities, events and conferences. 8. Maintain an adequate inventory of office supplies 9. Provide word-processing and administration support. 10. Assist clients with their needs where appropriate, this may include but not limited to providing forms, information sharing and so on. 11. Making appointments for Emergency Relief Program (ERP) and managing ERP clients on designated days. 12. Making appointments for Emergency Relief Program (ERP) and managing ERP clients on designated days. 13. Photocopying as directed, this will included but not limited to flyers, brochures etc. 14. Maintaining the front desk and foyer displays to ensure all materials up to date and displayed in a professional manner. 15. Directing emails to the relevant staff members within a timely manner 16. Maintain staff training records as required. 17. Coordinate the repair and maintenance of office equipment with the applicable personnel. 18. In consultation with Service Manager and relevant staff develop and maintain service pamphlets for individual projects. 19. Update Multicultural Communities web content on the organisation website 20. Maintain a service directory for reference Skills And Experiences 1. Formal qualifications in community services or Social Work or a related field. 2. At least Two Years experience in the delivery of high quality casework services that are focused on outcomes for target group clients. 3. A sound knowledge and familiarisation of refugees, humanitarian entrants and migrant issues and service delivery systems. 4. Demonstrate strong cultural awareness, understanding of diversity and contemporary issues within different Communities. 5. High level interpersonal skills and demonstrated abilities in building high trust relationships with Clients. 6. Demonstrated ability to undertake client assessments and knowledge of settlement services referral networks and resources 7. Strong group work skills facilitation skills and demonstrated experience in undertaking community development projects. 8. Ability to establish objectives and self - manage conflicting work priorities to ensure efficient and effective outcomes are achieved to a high standard. 9. Well-developed negotiation, advocacy, conflict resolution, and decision-making skills. 10. Strong administrative, organisational, time management and presentation skills. 11. Knowledge and understanding of the barriers for people who are culturally and linguistically disadvantaged. 12. Excellent written and verbal communication, internal and external to the organisation and computer literate. 13. Fluency in relevant community language of the position 14. Current driver's licence 15. Successful completion of Australian Police Checks and other compliance checks as required.

Job Description Napa Chrysler is looking for an experienced individual to assist in our Accounting Office. Please be experienced in all aspects of dealership functions to include A/P, A/R, balancing schedules, contracts, service department functions to include processing RO's and warranty tickets. Reynolds & Reynolds experience required. Must be proficient with Excel, Word etc. All applicants will be kept in strict confidence! Please contact Julye or Patrick at ************** or respond to this posting. Powered by JazzHR MUqGFu

Appointment Type * Probationary 1 Bargaining Unit * Unit 9 - CSUEU - Technical Support Services 1 Job Search Category/Discipline * Administrative 1 Time Basis * Full Time 1 PTOC Academic Office Coordinator (Administrative Analyst/Specialist- Exempt I, Range 2) - Physics & Astronomy Apply now Job no: 553437 Work type: Staff Location: San Francisco Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time SFSU Internal Applicants Only Working Title Academic Office Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling ************** or emailing ***************. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Physics & Astronomy Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday, 8:00 a.m. to 5:00 p.m. Anticipated Hiring Range $5,274.00 - $5,597.00 Per Month ($63,288.00 - $67,164.00 Annually) Salary is commensurate with experience. Position Summary The Academic Office Coordinator (AOC) independently interprets a variety of complex organizational policies and procedures; uses initiative and judgment in analyzing information, and determines a course of action with the specifications of standard practice and established procedures to meet the operations, budgetary and personnel needs and program goals for the department. This position sets work standards for the department office, takes initiative and independently plans, organizes, coordinates and performs work in myriad situations where numerous and diverse demands are involved. The AOC assists the Department Chair with department budget analysis and projection, enrollment data analysis, academic schedule planning, analysis of operations, fiscal management, planning and administration of operational systems. The AOC has a high degree of responsibility, handles matters of a confidential nature, has thorough knowledge of campus and department policies and procedures, identifies deviations from applicable policies and procedures, and coordinates changes in procedures. The AOC is responsible for overseeing day-to-day administrative departmental operations and provides lead work direction to staff and student assistants. The incumbent receives general direction from the Chair of the Physics & Astronomy Department and reports to the CoSE Personnel Officer. Position Information Academic Coordination * Assist department chair with planning and building academic class schedule each term. * Oversee class enrollments throughout the enrollment period. * Collect course syllabi from faculty each term and save in electronic records. * Collect office hours from faculty each term and post and disseminate. * Communicate upcoming academic calendar events and deadlines throughout the term to faculty, staff, and students. * Assist Department Chair with collecting, organizing and analyzing data on class enrollments, number of majors, retention, graduation rates, etc., for institutional and program reviews, as well as calibration of future scheduling, faculty appointments, and budget priorities. * Assist faculty with class cancellations, relocations, or day/time changes, including emailing affected students and/or posting signs. * Research course and program offerings of other academic departments that influence courses and scheduling in the department; identify problem areas for course and program capacity, and bring issues of concern to the attention of the Department Chair. Administrative Coordination * Communicate relevant policies and procedures to faculty, staff, student employees, students, and college administrators. * Provide consultation to faculty, staff, and students and direct those with highly sensitive situations to the Department Chair for resolution. * Maintain scholarship application portal and coordinate scholarship disbursement with on-campus scholarship offices/departments. * Provide administrative support to faculty, staff, and students regarding processing of various paperwork, payments, and reimbursements. * Purchase and monitor usage of office supplies. * Maintain and organize department physical and electronic records. * Maintain upkeep and organization of department main office and mail room. * Maintain various department email distribution lists. * Answer phone calls and emails to department office, address concerns and/or redirect to relevant persons for resolution. * Coordinate day-to-day activities/tasks and functions of student office assistant(s); monitor workload and work product. * Assist Department Chair in allocating resources and facilities to faculty, staff, and student, including renovation of offices and laboratory spaces, equipment and furniture purchases, and electrical, computing and telephone installations. * Assist with logistics of renovation projects as directed, including coordinating access, recordkeeping and purchases of equipment and furniture as needed. Under general direction of the department chair, negotiate budgetary move-in costs with CoSE Operations Coordinator and CoSE Director of Budget & Finance for offices and laboratories. Budget and Finance Support * Monitor department revenues and expenditures within various department accounts, including general, trust, foundation, endowment, scholarship, and University Corporation (UCorp) funds. * Develop systems to track and update detailed budget records and spreadsheets; reconcile department accounting records against university financial ledgers; and make corrections when necessary. * Prepare financial reports for Department Chair using historical budget data that includes course augmentations, lab fees, scholarships and foundation, instructional related accounts. Assist Department Chair in fund reallocation as necessary. Personnel Coordination * Inform department personnel on university HR policies and practices. * Process department personnel transactions including appointments of temporary lecturer faculty (10-15), graduate teaching assistants (25-30), and student employees (student assistants, graders, research assistants, office and stockroom assistants) (20-25). * Assist faculty, staff, and student employees with problems relating to employee appointments. * Interview and assist Department Chair in the hiring of student workers (e.g., office and stockroom student assistants). * Orient student employees to university, college, and department policies and procedures. * Coordinate the student payroll process for the department, including collecting electronic timesheets and verifying worked hours with direct supervisors. * Generate "Faculty Work Load and Assigned Time" reports each semester. Event Planning & Hospitality Coordination * Plan regular and special events (e.g., weekly colloquiua, student welcome events, graduation celebrations, and other special events), including creating of flyers and/or emails to advertise events, securing room reservations, acquiring AV support, purchasing food and/or securing catering orders, purchasing decorations. * Track RSVPs for events as necessary . * Lead student assistants with event set-up and clean-up. * Process payments, reimbursements, honoraria related to events. * Track event expenses and maintain records to facilitate making events more cost-effective. Other duties as assigned Minimum Qualifications * A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. * General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. * Thorough knowledge of policies, procedures, practices and outside regulations pertaining to the applicable program and/or administrative specialty. * Basic knowledge of and ability to apply fundamental concepts. * Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. * Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. * Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. * Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. * Expertise in investigating and analyzing problems with a broad administrative impact and implications. * Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. * Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. * Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. * Ability to organize and plan work and projects including handling multiple priorities. Ability to anticipate problems and address them proactively. Ability to make independent decisions and exercise sound judgment. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. * Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. * Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications * Ability to work independently on varied or specialized administrative and analytical duties, follow through on assignments with minimal direction, and handle sensitive and confidential matters. * Knowledge of CSU policies, procedures and guidelines, including specific campus procedures, to interpret inquiries and request to formulate appropriate action or responses. * The use of sound judgment and discretion to analyze and address problems, interpret and apply theories and principles, and develop and recommend alternatives and best courses of action. * Ingenuity in determining methods to achieve programmatic goals, and develop and implement program policies required. * Experience researching and analyzing information using skills to think logically and identify anomalies, trends, and potentially invalid data. * 5-7 years administrative work experience involving study, analysis, and or evaluation leading to utilization, interpretation and dissemination of administrative policies, procedures, practices and programs. * Ability to understand and analyze complex problems from a future-oriented and broad interactive, perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. * Ability to provide training to administrative staff and provide lead work direction; work with others at all levels within the organization; act as a representative to outside contacts; and take initiative and independently perform work in a fast working environment. * Working knowledge of various software tools including Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, Illustrator, Photoshop, and Box for file management. Knowledge of campus systems: FMS, HRMS, and Footprints. Familiar with CSU and SFSU policies and procedures. * Ability to anticipate workload needs and proactively prioritize needed actions based upon unit priorities and management's objectives. * Familiarity with campus wide offices, administrative contacts, campus structure and resources. * Ability to work variable nights, weekends and/or holidays, on campus or off-site, depending upon work conditions. Environmental/Physical/Special This position has a regular forty hours work schedule. The AOC may be required to work after hours and on weekends as needed to support department administrative operations. Extensive use of personal computer. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SFSU Internal Applicants Only SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at ******************************************************* The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at **************. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Nov 20 2025 Pacific Standard Time Applications close:

Company DescriptionJobs for Humanity is partnering with Stanford University to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Stanford University Job Description Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the Stanford University School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, MSPA, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication. Department Information Stanford Medicine Office of Diversity in Medical Education (ODME) is committed to cultivating and sustaining an environment that fosters the development of diverse physician leaders who are committed to eliminating the nation's health inequities through patient care, education, research, and advocacy. Job Purpose ODME is seeking an Administrative Associate 2 (AA2) as an important member of the ODME Undergraduate Medical Education (UME) Pathway Programs team who contributes to efforts that increase diversity in the health professions by supporting programs, events, and activities that foster learning and development to address health inequities. Reporting to the Assistant Director of Outreach, Recruitment, and Engagement, the AA2 will provide administrative and operational support to ODME UME Pathway Programs. This position will be based on the Stanford campus and will be considered for an option of telecommuting from the Bay Area (hybrid of working 2-3 days on-site during the academic year and onsite during summer programming), subject to operational need. Core Duties This position supports pathway programs in the Office of Diversity in Medical Education (ODME-UME Pathways) and distributes social media promotional content generated by members of the ODME team. The AA2 independently generates a quarterly newsletter and annual report from content provided by the ODME Undergraduate Medical Education (UME) team. Reporting to the Assistant Director of Outreach, Recruitment, and Engagement, the AA2 performs a range of duties in a fast-paced environment, including: Interacting virtually and in-person with faculty, administrators, community health partners, and other guests and visitors who participate in ODME summer and premedical pathway programs. Coordinates and staffs ODME UME Pathway program events, programs, and activities in collaboration with professional and student staff. Supporting operational and administrative tasks required for the successful development, administration, evaluation, and assessment of ODME UME pathway programs. Independently creating a quarterly ODME UME newsletter and annual report from content provided by the ODME UME team. Collates and organizes web-based and social media content describing premedical pathway programming. Assists in developing, editing, updating, and maintaining web content for ODME Pathway Programs. Assists in contingent staff hiring including human resources document generation and verification. Collects confidential documents to process Payroll, stipends, honoraria, fellowships, supply orders, and travel related to ODME pathway programs for paid staff and program participants. Uses a variety of platforms to respond to inquiries from internal and external community members (Slack, email, Asana, Messenger, Qualtrics, SlideRoom, acuity scheduling, Google, and other platforms). Establishes protocols for administrative support and processes. Provides administrative support leading up to, during, and concluding pathway programs. Provides in-person support for events and programming. Assists with event preparation including room setup, ordering and setting up catering. Operates and manages AV equipment as needed, re-setting and properly closing rooms following events. Orders, prepares; collates and distributes program supplies. Other duties as assigned. Education & Experience (Required) High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities (Required) Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. Desired Qualifications Experience providing administrative support for student-centered programs. Ability to work independently, with feedback from multiple sources. Strong communication skills across different constituencies in an organization. Ability to learn, apply, and uphold program and institutional guidelines and policies. Experience using Google suite, including Sites, Calendar, Groups, and Drive, and the Microsoft 365 suite. Moderate to advanced computer skills and demonstrated experience with office and course software, and email applications (Google suite, Office 365 suite, Adobe Experience manager, Qualtrics, Canvas and financial systems). Demonstrated project coordination or project management experience. Ability to troubleshoot, exercise sound judgment in decision-making, and creatively problem-solve in an educational administrative environment. Skilled at time management, professional conduct and producing results. Ability to work independently and collaboratively to complete tasks. Demonstrated professionalism and commitment to excellence in a fast-paced environment. Physical Requirements Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Working Conditions AA will be asked to work in the office 2 to 3 days a week. On-site work may increase during the Spring and Summer months as summer programming commences and depending on need. Work Standards Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay range for this position is $56,000 to $74,000 per annum. Stanford University provides pay ranges representing it

Powering Performance Marketplaces in Digital Media QuinStreet is a pioneer in powering decentralized online marketplaces that match searchers and “research and compare” consumers with brands. We run these virtual- and private-label marketplaces in one of the nation's largest media networks. Our industry leading segmentation and AI-driven matching technologies help consumers find better solutions and brands faster. They allow brands to target and reach in-market customer prospects with pinpoint segment-by-segment accuracy, and to pay only for performance results. Our campaign-results-driven matching decision engines and optimization algorithms are built from over 20 years and billions of dollars of online media experience. We believe in: The direct measurability of digital media. Performance marketing. (We pioneered it.) The advantages of technology. We bring all this together to deliver truly great results for consumers and brands in the world's biggest channel. Job Description QuinStreet is looking for an experienced, articulate, and organized Office Administrator to perform various duties in an efficient, professional and courteous manner. As the primary point of contact for all office logistics, this individual will be responsible for interfacing with the building property management company, cleaning staff and other support vendors as well as greeting visitors and notifying person(s) being visited on an as needed basis. This role offers strong growth potential for the right fit, based on performance and demonstrated skills. This position reports to the Director, Administration & Real Estate. Responsibilities Manage and support scaling the local office team in Foster City Administrative duties include, but not limited to greeting clients and candidates, manage outgoing/incoming mail, shipping and receiving packages, photocopies, fax documents and performing other clerical functions Schedules company meetings by reserving facilities at local hotels and/or restaurants Manage overall office tidiness, maintain and order kitchen/office supplies Order lunch for company meetings Support staff in small projects Oversee the successful management of local vendors and contractors Be the primary contact between the company and building management making sure all facility needs are met Event planning including regular social events and other external events Work closely with our HR/People Operations team on local Perks, Benefits programs, new hire onboarding and offboarding Oversee and coordinate all office moves and build outs in Foster City Ensure we remain compliant with workplace safety expectations and Covid protocols Manage contract negotiations, property management relationships and local vendors Performs other duties as assigned Requirements Bachelor's Degree 1+ years office related experience Knowledge on Microsoft Office and Outlook Ability to multi-task and cope with pressure and multiple deadlines Strong verbal and written communication skills Great organizational skills Great attention to detail Responsible and reliable Proactive and personable About you You have strong customer service and hospitality skills You are able to work autonomously, but understand the importance of teamwork You are comfortable communicating with and driving decisions alongside our leadership team You are innovative - you're looking to create tomorrow and constantly open to new ideas and technologies You are excited to create a world class Workplace Experience! The expected salary range for this position is $70,000 USD to $80,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the Company's compensation practices. The salary may be adjusted based on applicant's geographic location. The position is also eligible to receive performance bonus or commission and equity in the form of restricted stock units. This position is eligible to participate in the Company's standard employee benefits programs, which currently include health care benefits; (2) retirement benefits; (3) the amount of paid days off (paid sick leave, parental leave, paid time off, or vacation benefits); (4) any other tax-reportable benefits. #LI-ONSITE QuinStreet is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, pregnancy status, sex, age, marital status, disability, sexual orientation, gender identity or any other characteristics protected by law. Please see QuinStreet's Employee Privacy Notice here.

Purpose The office administrator will support Silicon Valley office management and will also perform Insurance Coordinator duties. This position will play a critical role in maintaining an organized and engaging work environment that supports the needs of all staff. This position will work with the business unit leader to manage general office operations and procedures including functioning of the facility and coordinating office events. This role will also be expected to work closely with the legal, risk and compliance team to manage insurance certificates. Representative Tasks and Responsibilities Management of Office - 50% Provide concierge services for clients and visitors. Ensure facilities are clean, organized, and safe for employees and visitors. Manage vendor selection and relationship management. Maintain office supplies and equipment inventory. Manage incoming and outgoing mail and packages. Work with IT to ensure equipment needs are met (computers, printers, network, phones, etc.). Assist HR with onboarding new employees (workspace, welcoming, etc.). Maintain office and event calendars. Manage and coordinate event planning and logistics. Implement office Occupational Health, Safety, and Security plans (ergonomics, emergency response, etc.). Manage annual office management budget in coordination with SF Office Manager. Maintain tenant records. Resolve complaints, problems and requests from tenants. Maintain building security and card access system. Oversee security, fire prevention and other safety systems. Handle site and building maintenance issues. Contract service contractors as needed to maintain, repair or improve the property. Oversee contractors and inspect completed work. Assist with emergency response and evacuations. Monitor building maintenance budget. Insurance Coordination - 50% Confirm project specific insurance requirements. Request, receive, track and file all project related insurance certificates. Ensure accuracy of all certificates received. Maintain insurance files on a per project basis and request updated certificates prior to their expiration date. Responsible for coordinating with people from several company departments. Manage compliance requirements, provide support to Project Managers, and obtain Pre Lien info for projects. Upload insurance certificates to “X/Shared drive” and to Procore for each project. Follow up with Subcontractors and BCCI Teams about insurance certificates and email status updates for every job. Submit Insurance certificates to the property buildings for every project via email. Qualifications To perform job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education Associates degree required; bachelor's degree preferred. Specialized Knowledge and Skills Excellent verbal and written communication skills. Excellent interpersonal and negotiation skills. Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines. Proficient with MS Office Experience 2-4 years professional experience in office, facilities, and project management. Hospitality and event coordination experience a plus. Physical Demands and Work Environment The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance, stoop, kneel crouch, or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Work environment This employee generally performs this work in an office environment. The noise conditions are usually minimal to moderate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, 10 Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Pet Insurance, Employee Assistance Program Disclaimer: The salary and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law. EEO Statement: BCCI is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. The salary range for this position is $60,000 - $75,000.

at XL Industries Inc Senior Office AdministratorFull-Time | Oakland The Office Administrator is a highly visible, high-impact role responsible for supporting key executives while ensuring operational excellence across XL's Bay Area office locations. This position blends advanced administrative partnership, office and facilities oversight, hands-on office support, and cross-functional coordination. In addition to providing executive-level administrative assistance, this role includes regular front-desk coverage in the Oakland office and participation in day-to-day operational tasks such as maintaining common areas, organizing supplies, and supporting kitchen upkeep. In addition to providing high-level administrative support, this role will help shape and strengthen administrative operations across our offices, with the potential to take on functional leadership responsibilities as the administrative team grows. We are seeking a poised, resourceful, and relationship-oriented professional who thrives in a dynamic environment. This individual will represent XL with professionalism, discretion, and a strong sense of stewardship. Key Responsibilities:Executive & Administrative Support:• Manage and prioritize complex calendars for multiple leaders, ensuring alignment and clarity around competing priorities. • Exercise sound judgment when evaluating requests and safeguarding executive time. • Prepare and refine high-quality presentations, reports, and communications. • Serve as a trusted liaison for internal and external stakeholders, maintaining confidentiality and professionalism at all times. • Anticipate needs in fast-paced or ambiguous situations, providing thoughtful problem-solving and proactive support. • Offer coverage and partnership to other executives and administrative colleagues as needed. Office Management & Operations:• Oversee daily operations for Oakland and support operational coordination for the Milpitas office to maintain environments aligned with XL's culture and standards. • Provide oversight, guidance, and support to the Milpitas Office Coordinator to ensure alignment with XL's office standards and operational expectations. • Manage budgets and financial tracking for office-related activities, procurement, and facilities expenses. • Own the sourcing and procurement of supplies, equipment, and furnishings while ensuring cost effectiveness and vendor accountability. • Develop, maintain, and promote office management SOPs to support consistency and operational discipline across sites. • Lead space planning initiatives, workstation setups, office moves, and environment upgrades. • Identify opportunities to improve systems, workflows, and user experience. Facilities & Vendor Coordination:• Serve as the primary point of contact for building operations, facilities services, and maintenance partners. • Coordinate repairs, safety inspections, and tenant improvement initiatives across locations. • Build and maintain productive vendor relationships, contract oversight, and preventive maintenance schedules. • Ensure all sites meet XL's standards for safety, accessibility, and operational readiness. Employee Experience & Engagement:• Partner closely with People and Communications teams to deliver high-quality office events, celebrations, and culture-building activities. • Support programs that strengthen community presence, employee experience, and local engagement. • Champion XL's culture in daily operations, ensuring the Oakland office reflects our values and commitment to a positive workplace experience. Meeting, Event, & Travel Coordination:• Plan and manage logistics for meetings, department gatherings, conferences, and company-wide events. • Coordinate domestic travel for executives and team members, prioritizing accuracy, efficiency, and experience. • Prepare meeting materials and support follow-up actions to ensure continuity and accountability. Financial & Document Management:• Prepare and reconcile executive and office expense reports with accuracy and timeliness. • Monitor operational budgets and recommend cost-conscious improvements. • Maintain organized, accessible filing and documentation systems across locations. • Support research, project management, meeting briefs, and action tracking. Travel & On-Site Expectations:• Primary location: Oakland (home base) • Routine travel to Milpitas; periodic travel to Sacramento based on operational needs • Provide coverage across other XL offices during absences or peak operational periods Qualifications:• 3-5 years of experience providing administrative support, including direct support to senior leaders. • Experience managing office operations, facilities coordination, or multi-site administrative functions. • Demonstrated ability to provide functional leadership or coordinate team workflows. • Strong organizational and prioritization skills with the ability to navigate changing priorities. • Exemplary written and verbal communication skills. • High degree of professionalism, confidentiality, emotional intelligence, and interpersonal maturity. • Advanced proficiency in MS Office Suite and modern workplace collaboration tools. • Experience in construction, professional services, or operationally complex environments preferred. • Bachelor's degree preferred; equivalent experience accepted. Core Competencies:• XLI Steward • Bridge Builder • People Builder • Business Acumen • Continuous Learner • Strategic EdgeCompensation & BenefitsThe hourly pay range for this position is $88,000 - $110,000 annually, based on experience and qualifications. This compensation range aligns with California pay transparency guidelines.XL Construction offers a comprehensive benefits package, including: Medical, dental, and vision insurance 401(k) with company match Paid Time Off (PTO) and paid holidays On-the-job training and professional development opportunities

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible. Job Description: Parsons is looking for a Field Office Coordinator-Administrative Assistant to join our team! In this role you will get to work with our Contract Administration and Field Services Team to provide administrative support related to field offices and field staff. This position is located in on of our offices in London or the Greater Toronto Region, Ontario. What You'll Be Doing: * Manage day to day needs of field offices across Southern Ontario, including oversight of leases, coordinating monthly charges, ordering office supplies, and conducting safety inspections. * Prepare purchase orders for subconsultants. * Support monthly invoice reporting and preparation. * Keeping accurate and updated files relating to field staff and field office contact information. * Business development support, including preparation of proposals and resumes. * Manage field equipment such as levels and testers, and ensuring calibration records are up to date. * Sample delivery of asphalt and granular samples to laboratories. * General administrative support to field staff. * Performs other responsibilities associated with this position as may be appropriate. What Required Skills You'll Bring: * Associate degree in Business (or equivalent). * 3+ years of related work experience. * Valid Drivers License. * Ability to lift 25kg. What Desired Skills You'll Bring: * Excellent written and oral communication, organizational, and interpersonal skills are required. * Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel is required. This position is part of our Critical Infrastructure team. For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see what's next! We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle! Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities. We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY! Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to ************************************************

Job DescriptionBenefits: 401(k) Bonus based on performance Dental insurance Employee discounts Paid time off C Are you a warm, polished, and detail-oriented professional who thrives in a fast-paced, client-facing environment? Do you have a passion for beauty, wellness, and providing exceptional service? An internationally recognized Aesthetic Plastic Surgery and Medical Spa practice is seeking a dynamic Front Office Coordinator & Administrative Assistant to join our elite team. This role is essential to the day-to-day flow of the clinic and offers a unique opportunity to be the welcoming face and organizational force behind a world-class aesthetic brand. Key Responsibilities: Front Office Coordination Greet patients and guests with professionalism, warmth, and enthusiasm Maintain an inviting, organized, and clean front office and waiting area Manage multi-line phone system, voicemail, and email inquiries Schedule appointments, coordinate follow-ups, and confirm patient visits Check in/out patients and process payments accurately Prepare patient intake packets and charts Triage office activityknow where patients and providers are at all times Take pre-op and post-op clinical photographs following practice standards Administrative Support Assist with inventory and ordering of office and skincare products Respond to patient communications and inquiries via phone, email, and website Maintain and organize medical records, file releases, and patient data securely Support coordination of meetings, events, and speaking engagements for the practice Liaise with insurance providers and assist in claim follow-ups Work directly with practice leadership on scheduling, communications, and task management Ship products and maintain e-commerce skincare inventory Ideal Candidate: Outgoing, polished, and professional in demeanor and appearance Excellent verbal and written communication skills Highly organized, proactive, and comfortable with multitasking Experienced in front office or administrative roles, preferably in a medical or aesthetics setting Tech-savvy and proficient in office software, scheduling systems, and social media Familiar with medical terminology, insurance, or aesthetic treatments (preferred but not required) Sales experience is a plus! Position Details: Full-Time | Includes Evenings & Some Weekends