Office administrator jobs in Des Moines, IA - 130 jobs

LogFret seeks an experienced Customer Service Administrator to join us. The candidate must have extensive knowledge of the job. You maintain the customer services activities. Ready for a lifestyle that keeps you closer to home? This is the role for you. Assisting in the Customer Service Operatives daily, including coordinating works to Open Market and liaising with the Customer Service Manager, ensuring all correspondence is logged. Dealing with correspondence via phone, letter, email and fax, you will ensure acknowledgements are received within a timely manner, whilst carrying out general office administrative duties, i.e. letters, scanning, printing, filing and binding of documents when required. This is the perfect role for someone with strong communication skills and a friendly yet professional telephone manner. You will have good IT skills, specifically with Microsoft Word and Excel with CRM database experience, and ideally have a knowledge and understanding of responsibility for defects. Responsibilities: Provide exceptional customer service internally and externally. Manage switchboard and answer or direct incoming phone calls. Assist with granting site access and updating usernames and passwords for clients. Provide information to customers via phone and email. Use various systems, software, and support tools efficiently. Keep track of customer accounts and make updates with new account information as necessary. Provide thorough follow-ups to customer interactions, ensuring customer satisfaction. All other duties and responsibilities as assigned. Physical Demands: Must be able to lift up to 25 pounds. Must be able to stand and walk for prolonged amounts of time. Must be able to twist, bend and squat periodically. Education & Experience: High school diploma preferred. Ability to successfully multi-task, works efficiently, and meet deadlines. Ability to work independently and in a team environment. Must have experience with Microsoft Office: Word and Excel. Requirements: Must have 1 years of proven customer service experience. Drug Screening. Customer service skills and the ability to communicate professionally required. High school diploma or GED. Pre-employment background check required. Benefits: Life Insurance. $30.50 per hour. Paid Time Off (PTO). 401(k) Medical, dental, and vision insurance programs. Monthly Bonus. About Logfret: Logfret is an international freight forwarding company comprising over 70 owned offices and a network of over 120 offices. Our commitment is to solve logistics problem and raise expectation through our industry's best digital freight solution, taking businesses to the next level.

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. Reviews and processes incoming client correspondence and mail related to client accounts. Handles communication and documentation related to client accounts. Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. Participates in client meetings and meets with clients on own Maintains familiarity with client account histories and objectives. Reviews and approves expenditures and bills related to client accounts. Completes new account and closing of account paperwork. Works to solve various problems with accounts in coordination with the operations or administrative staff. Attends, and may participate in special bank functions or programs. Serves as a member of the Trust Committee and any additional assigned committee roles. Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications Bachelor's degree or equivalent combination of post high school education and related work experience. One to three years trust administration and /or related work experience. The Perks! Competitive base compensation with additional performance-based incentives (incentives vary depending on role) Career development and continuous learning opportunities Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more 100% vested 401(k) Retirement Plan with 6% company match Medical, Dental, and Vision insurance Flex spending plan & Health savings accounts with employer contribution Student Loan Debt Reduction Program Employer provided group life insurance with option to purchase additional life insurance for you and your family members Employer provided long term and short term disability insurance Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity Wellness Program Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together. We can recommend jobs specifically for you! Click here to get started.

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities * Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. * Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. * Reviews and processes incoming client correspondence and mail related to client accounts. * Handles communication and documentation related to client accounts. * Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. * Participates in client meetings and meets with clients on own * Maintains familiarity with client account histories and objectives. * Reviews and approves expenditures and bills related to client accounts. * Completes new account and closing of account paperwork. * Works to solve various problems with accounts in coordination with the operations or administrative staff. * Attends, and may participate in special bank functions or programs. * Serves as a member of the Trust Committee and any additional assigned committee roles. * Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications * Bachelor's degree or equivalent combination of post high school education and related work experience. * One to three years trust administration and /or related work experience. Created By : Compensation Range The Perks! * Competitive base compensation with additional performance-based incentives (incentives vary depending on role) * Career development and continuous learning opportunities * Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more * 100% vested 401(k) Retirement Plan with 6% company match * Medical, Dental, and Vision insurance * Flex spending plan & Health savings accounts with employer contribution * Student Loan Debt Reduction Program * Employer provided group life insurance with option to purchase additional life insurance for you and your family members * Employer provided long term and short term disability insurance * Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity * Wellness Program * Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together.

ROA Compensation range is $44,000-$54,000/year + 10% bonus potential. The final offered salary will be based on several factors, including but not limited to the candidate's depth of experience, skill set, qualifications, and internal pay equity. As a Restaurant Office Administrator at Cooper's Hawk, you'll play a key role in supporting both the front and back of house through a wide range of administrative, financial, and event-related responsibilities. In partnership with the General Manager and Restaurant Support Center, you'll ensure smooth office operations, accurate financial processes, and exceptional private event coordination. Your attention to detail and commitment to hospitality will help create a seamless experience for both Team Members and Guests. What You Will Get * 50 percent Dining and Carryout Discount; 40 percent Retail Wine Discount; 20 percent Discount on Retail and Private Events * Monthly Complimentary Wine Tasting for Two * Medical, Prescription, Dental, Vision and Telehealth plus Wellness Discount * 401(k) with Company Match * Health & Flexible Savings Accounts- Health and Dependent Care * Long-Term Disability; Voluntary Short-Term Disability * Basic Life and AD&D Insurance (with option to purchase additional coverage) * Paid Parental Leave * Paid Time Off * Access to Team Member Relief Program * Wellness and Mental Health Support * "Everyday Benefits" Program to include insurance coverage (pet, life, auto, home/property) and employee discounts on goods and services * Team Member Rewards, Milestone Recognition and Referral Bonuses * Career Development Opportunities How You Will Succeed Show Up Ready: Come prepared, stay sharp, and start strong. * Oversee and maintain all back-office procedures and administrative systems * Track and manage marketing collateral, office supplies, and uniform inventory * Manage gratuity systems and daily cash reconciliation * Prepare and process invoices using the Crunchtime system * Maintain daily Wine Club Membership data entry and support reservation system Own What You See: Take responsibility, jump in, and do what needs to be done. * Handle booking and execution of all private events * Process vacation requests and payroll-related matters * Support Team Members with policy, payroll, and benefits questions * Assist with screening applications and processing employment paperwork * Maintain back-office organization, cleanliness, and security * Track health and safety certifications and ensure required postings are up to date Stay in Sync: Communicate often, move with your team, and keep service flowing. * Partner closely with the General Manager and Restaurant Support Center to ensure compliance with policies and procedures * Train and support the Office Assistant to act as a weekend/vacation backup * Attend meetings and provide updates on administrative and event-related matters * Coordinate with kitchen and management teams to ensure event timelines are met Make It Personal: Be genuine, listen well, and tailor the experience. * Answer phone calls and assist Guests with professionalism and care * Conduct post-event follow-ups to ensure Guest satisfaction * Retrieve and verify custom event décor and amenities to meet Guest expectations * Represent Cooper's Hawk values and create a respectful, positive, and professional work environment Add a Touch: Go beyond the expected to create memorable moments. * Coordinate monthly Wine Club events and private dining experiences * Maintain banquet materials and supplies to ensure flawless event execution * Ensure 100% accuracy in BEOs, contracts, room design, and payments using Tripleseat and Eventbrite * Celebrate milestones and support a culture of hospitality and excellence What You Will Bring * Must represent Cooper's Hawk values * Six months of supervisory experience * Cash handling experience * One year of event planning experience required * Organized self-starter who anticipates event needs, multi-tasks, discerns work priorities, and meets deadlines with little supervision * Acts as a Cooper's Hawk brand ambassador and trusted liaison with Team Members, managers, vendors, and suppliers * Manages competing priorities under strict deadlines, must have problem solving skills and attention to detail * Is team-focused, has a commitment to creating Community with team members and guests * Enjoys working with people and enthusiastic about corporate and social event management * Has excellent analytical and problem-solving skills * Excellent verbal and written communication skills; Has the ability to read, understand and communicate in English * Demonstrates financial and business acumen and strong intrapersonal skills * Is proficient in Microsoft Office Suite * Preferred certifications include ServSafe and state/local licensing requirements * Must be able to work up to 40 hours per week in a variety of shifts Cooper's Hawk reviews several factors when establishing compensation. Salaries and hourly wages appearing in a job posting may be published by third parties and may not reflect the salaries or hourly wages offered by Cooper's Hawk. Cooper's Hawk is an equal opportunity employer. All qualified applicants are considered for employment without regard to the person's race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Cooper's Hawk makes reasonable accommodations during all aspects of the employment process, including during the interview process. The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. The Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits. About Us Cooper's Hawk features a Napa-style tasting room with wine-inspired retail for entertaining and a full-service restaurant, bar and private event space, offering a modern-yet-casual dining experience. Each scratch-kitchen menu item is designed to pair with our wines. Speaking of wine...the Cooper's Hawk Wine Club is perhaps the largest in the world, offering not only top-notch award-winning wines but also exclusive Wine Club membership benefits, including curated dining and travel experiences. Since 2005, we've brought the Napa Valley experience to our guests and Wine Club members, and now, with Piccolo Buco by Cooper's Hawk, we're bringing the vibrant flavors of Rome to them as well. Together, we're creating a lifestyle brand like no other.

Job DescriptionDescription: Aquatic Control Inc. is a privately owned lake and pond management company with our home office in Seymour Indiana and satellite offices in Valparaiso, IN; Evansville, IN; Truesdale, MO; Jackson, TN; Knoxville, TN; Canton, IL; Elkhart, IA; Davenport, IA; and Elizabethtown, KY. We are looking for a skilled Office Assistant to help with the organization and running of the daily administrative operations. In many cases, you will be the first person our customers interact with. This is a crucial part of our business. We are looking for a candidate who understands the importance of excellent customer service. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure all while maintaining a positive mental attitude and upbeat demeanor. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Responsibilities Organize office and assist associates in ways that optimize procedures Answering & transferring incoming phone calls Sort and distribute communications in a timely manner Accurately answering customer questions by utilizing our CRM system Ability to process payments Solving customer issues by recommending the proper service/product Perform standard receptionist duties Cooperate to complete tasks as part of team spanning multiple regional offices Benefits: Competitive hourly pay based on experience 401 K with a company match on first 4% after 1 year of employment Paid company health insurance for employee after 90 days Dental / Vision / Life Insurance Generous Earned Time Off program Holiday pay with paid week+ at Christmas Working for a great company that values its employees Please apply at: ********************************************************* Requirements: Excellent customer service skills Working knowledge of office equipment Working knowledge of computers Thorough understanding of office management procedures Excellent organizational and time management skills Analytical abilities and aptitude in problem-solving Excellent written and verbal communication skills Experience operating a Forklift would be a plus!

Work Arrangement: In Office A Day in the Life A typical day as an Office Administrator might include the following: * Promotes the EB culture and office engagement by ensuring office/department events such as staff meetings, social activities, volunteer events, wellness screenings, flu shots, etc. are consistently occurring. * Ensures the success of the Administrative team and serves as a resource to the Administrative Manager. May serve as a Career Advisor. * Manages office/department operations including changes in policies and procedures, creating efficiencies and reducing costs as deemed necessary. * Makes final decisions on administrative hires, oversees on-boarding of all new hires, and participates in performance roundtables. * Oversees finance and practice management related processes for the office/department. * Oversees facilities and safety management for the office building and daily office operations including office layout, FF&E and selection of vendors. * Oversees the administrative team management including coordination to ensure office coverage and approve time off requests * Oversees Office Learning Coordinator and professional licensing and membership processes * Serves as resource to the Market Leader, Department Heads and Regional OA to create consistency and efficiency across the office and supporting office initiatives. Completes projects as assigned. * Coordinates vendor contracts for the office * Reviews office payroll hours bi-weekly. * Participates in benefit and culture overviews for local recruiting efforts. * Ensures timely and accurate performance on assigned projects. * Maintains compliance with project budgets, turnaround times, and deadlines. Who You Are * You have 5+ years of experience in office management including supervisory experience required. A Bachelor's Degree in Accounting or Business Administration preferred. * You have knowledge of practice management systems. * You can formulate and analyze reports and interpret financial reports. * You can plan, organize, develop, implement and interpret the programs, goals, policies and procedures of a large organization. * You have knowledge of facilities management processes and principles. * You can communicate clearly in writing and verbally. * You can work on multiple projects and meet deadlines by setting priorities with work projects. * You can establish and maintain effective working relationships with co-workers and clients. * You are highly proficient in Microsoft Excel, Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat. Power BI and Microsoft Dynamics experience is a plus. * This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws. #LI-KM1

Job DescriptionCordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. Job Title: Law Office Administrator Location: Des Moines, IA Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. What You'll Do Maintain the office calendar of attorneys and use discretion on ensuring their schedule is utilized efficiently, not overbooking or booking on days attorneys have requested remain open Answer and direct incoming calls for the office to include scheduling appointments Call potential clients to reschedule consultations as needed, ensuring all communications are timely, professional, and well-documented Gather, organize, and enter data into Smart Advocate (our Case Management System) Arrange couriers and process servers as directed Check email and voicemail as appropriate to assure timely responses to all inquiries Order marketing materials through the Marketing team Keep the office organized and maintained (including lobby area, supply room, etc.) Approach all clients and employees with a positive tone and genuine warmth Handle sensitive client data with utmost discretion, care, and accuracy Prepare and upload bank deposits; process check requests and invoices. Perform tasks as assigned with accuracy and promptness, meeting all agreed-upon deadlines Who You Are We're looking for someone who brings a blend of professionalism, reliability, and a commitment to quality client service. Ideal candidates will possess: A high school diploma or GED Prior experience in a law office, medical office, or similar professional setting. Previous experience as an office administrator preferred, but not required. Background in administrative support or office management Strong verbal and written communication skills, with a collaborative and approachable demeanor A professional presence and the ability to interact confidently with clients and colleagues Reliable transportation and the ability to be on-site Monday through Friday from 8:30 AM to 5:30 PM Proficiency in Microsoft Office applications, including Word, Outlook, and Excel Exceptional attention to detail, multitasking ability, and organizational skills A proactive mindset and willingness to go above and beyond on simple requests to make things easier for others Why This Role Matters As the first point of contact for our potential and existing clients, this role plays a vital part in shaping their experience with Cordell & Cordell. By keeping attorney calendars organized, managing critical communications, and ensuring consultations are promptly scheduled and rescheduled, you help create a seamless and supportive process during what is often a difficult time for families. Your attention to detail and commitment to client care directly impact our ability to serve with empathy, efficiency, and excellence. Cordell & Cordell provides exceptional benefits and a great working environment including: We also offer our full-time employees the following benefits: Medical Plans: including HDHP, PPO, HSA and FSA Dental, Vision, Life and AD&D, Long-Term Disability, and Short-Term Disability Insurance 401(k) Savings with Employer Matching Paid time off Participate in our Wellness Program and potentially earn Employer Paid health premiums! For more information: **************************************************

Are you an administrative professional looking to join an organization with a collaborative, supportive, and team-oriented culture? EPI Power is hiring an Administrative Assistant III to provide support to members of the EPI leadership team. The Administrative Assistant III plays a crucial role in keeping the business unit organized and running smoothly. This role will work out of The Weitz Company office in downtown Des Moines Monday - Friday during standard business hours. If you take pride in providing an excellent level of support to an organization and company leaders, this could be a great fit for you! EPI Power, LLC ("EPI") is a licensed electrical contractor and subsidiary of The Weitz Company that specializes in data centers. Our mission is to safely deliver industry-leading electrical construction solutions on a fast-track basis. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. What You'll Do: * Provide excellent administrative support to the Vice President, Operations Director, and overall business unit * Accurately prepare and review reports, memos, and routine correspondence on behalf of the business including items that are confidential in nature * Prepare notes and presentations for staff meetings * Input data and update documents and contracts * Maintain accurate records, business licenses, organizational charts, manpower staffing charts, and owner contract files * Coordinate events, meetings, and travel arrangements for team members * Communication information in a professional and timely manner What We're Looking For: * Experience: * 5+ years of experience working as an administrative or executive assistant * Skills: * Extremely organized and comfortable multi-tasking * Positive attitude and excellent interpersonal skills * High level of professionalism and tact * Ability to anticipate needs * Excellent written and verbal communication skills * Desire to provide quality work in a timely manner * High level of confidentiality * Technology: * Strong experience with Microsoft Office including Word, Excel, PowerPoint, and Outlook * Experience with Canva is a plus * Ability to learn specific job-related software upon hire What We Offer: * Competitive Pay * Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings * Employer-Paid Short- and Long-Term Disability Programs * Employer-Paid Life Insurance * Generous Paid Time Off Provisions * 401K Retirement Savings Plan with Company Match * Tuition Reimbursement * Fully Paid Parental Leave * Voluntary Products Including: Critical Illness Insurance and Accident Insurance * Corporate Wellness Program with Wellness Time Off and Rewards Visa sponsorship is not available for this position at this time. The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails. The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice. #LI-LD1

At Farmers Mutual Hail (FMH), our mission is simple: protect the livelihoods and legacies of America's farmers through the complete farm insurance solutions we offer. As America's Crop Insurance Company™, we are headquartered in the U.S. and have been owned by the farmers we insure for over 125 years. As a Document Administration Specialist role at FMH, you will be responsible for general department support functions including operating equipment for automated mailing and imaging processes and shipping out packages for the organization. BENEFITS: Our employees appreciate our family-oriented culture, and we make sure their benefits reflect that. In addition to a competitive salary and bonuses, medical/dental/vision plan, 401(k) plan with a generous company match, you will be eligible for benefits such as: Paid Parental leave and Caregiver leave As an essential worker, this role has the potential to have Friday afternoons off, depending on the workloads for each week. Employee appreciation events Employee Assistance Program (EAP) for support when you and your family need it On-site cafeteria and fitness center REQUIREMENTS: Experience: 3-5+ years mail center and imaging experience. Education: High school diploma required. Skills: Some experience using a computer along with familiarity with Microsoft Outlook, Word, and Excel. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Physical Requirements: Sit for long periods of time working on a computer; stand for periods of time; climb up and down ladders; stoop, bend, reach, stretch; lift or move objects up to 50 pounds. Must have a valid driver's license and the ability to drive a motor vehicle. RESPONSIBILITIES: Image Processing duties: Prepares, scans, and uploads incoming documents for Crop Hail (CH) and Multi-Peril Crop Insurance (MPCI) policies into the FMHA system. Imports, indexes, and routes documents for departments, placing them into to the proper workflows and document types, then into the appropriate systems (ImageRight, etc.). Mail Center duties: Operates, controls and monitors mail processing equipment including printers, inserters, meters, and other equipment. Operates all assigned equipment with accuracy to achieve standard output. Prepares and prints Mail Merges, Update Books, MPCI 101 Books, and other difficult print jobs with a high level of accuracy. Other duties: Manually assembles for mailings to agents, insureds, loss payees, and other customers. Handles and fulfills ticket requests for items such as printing, shipping, supplies, or other department support functions. Does this sound like a good fit for you? Apply today through our website! This position is not eligible for sponsorship for work authorization by Farmers Mutual Hail Insurance Company of Iowa. Therefore, if you will require sponsorship for work authorization now or in the future, we cannot consider your application at this time. Farmers Mutual Hail Insurance Company does not discriminate in employment (EOE). All qualified applicants are encouraged to apply. #LI-DNI

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: N/A ******************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Administrative Assistants compose, type, and enter information into the computer. Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly. The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier. Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services. Perform general clerical duties related to meetings and teleconferences. Included but not limited to: Scheduling and setting up of conference rooms Arranging and disseminating information regarding teleconferences Attending meetings as requested Preparing and distributing agendas Taking minutes/notes on meeting activities Distributing minutes to appropriate personnel Coordinating and distributing interoffice communications Assist in the inventory, maintenance, purchase and dissemination of routine Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee Assemble and disseminate routine reporting Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests) Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base Administrative Assistants monitor HQ assigned tasking suspense Receive and collect suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Maintain training calendar and conference room Maintain, issue, and control facility keys. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting Preform timekeeping and Human Resources administrative functions and tasks, as Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite. Accurate spelling, typing and attention to detail are necessary. Must have ability to compile and organize reports. Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Ability to communicate effectively, both orally and in writing. Resourcefulness and the ability to function in a fast-paced environment. Maintains professionalism and possesses the ability to interact effectively with others. Ability to meet planned and unplanned deadlines in a timely manner. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Minimum/General Experience: 5 years of administrative assistant experience. Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch. be your best self At Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing. That's why we want to enrich your life with the tools and services you need to succeed in every area of your life. Join us! Purpose of Job : Effectively operate front desk position for distributorship including phones, paperwork and general accounting Job Components: Upload and download handhelds on a weekly basis Process handheld data in a timely manner Maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to IBSA policy and procedure, preparing customer invoices, purchase orders and delivery tickets accurately and timely. Maintain and diplomatically collect accounts receivable within budgeted targets for day's sales outstanding and percent current to 60 days past invoice date. Verify deposits to be timely and accurate Maintain dealer files Back-up computer on a daily basis Run End of Month efficiently, accurately and on a timely basis including transmission of operating results, reports and expenses to corporate office in time for month end accounting close and preparation of Distributorship's financial statements.. Process and copy (if necessary) mail on daily basis Keep office stocked with supplies Maintain inventory count and research variations between physical count and accounting records. Qualifications : Minimum 1 year Accounts Payable/Accounts Receivable experience Basic computer skills required, i.e. Microsoft Word and Excel Ability to collect past due accounts without loosing client relationship. Excellent phone skills Minimum 1-year accounting or bookkeeping experience including appreciation of basic audit procedures One-year administration experience. Preferably in wholesale distribution industry. Touch ten key ability Scope Data: Works under general supervision. Work receives regular review by Manager. Work Environment : Ability to sustain posture in a seated position for prolonged periods of time. Regularly required to use hands to grasp or handle, talk and hear, stand and walk. Specific vision abilities include close vision, depth perception and ability to adjust focus. Ability to occasionally lift and/or move 10+ lbs. Office environment but may be exposed to battery warehouse conditions such as exposure to moving equipment mechanical parts, fumes or airborne particles; toxic or caustic chemicals. Prolonged use of personal computer & telephone. Note: We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us. Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Interstate Batteries expressly prohibits unlawful discrimination on the basis of age, race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, medical condition, genetic information, national origin, ancestry, disability (mental and physical), marital status, military status, veteran status, citizenship or any other characteristic protected under applicable local, state or federal law.

Job DescriptionDescription: Are you a professional who thrives on building meaningful client connections while keeping the wheels of a busy office turning? Do you get energized by creating a seamless, welcoming experience for others and ensuring that every detail, from financial data to meeting prep, is handled with precision? We're seeking an Administrative Assistant/Receptionist to join our team as a key ambassador for Financial Integrators. This is a critical, high-impact role for someone who is exceptionally organized, engaging, and ready to serve as the professional first point of contact for our company. You will be the face and voice of our company, blending high-level hospitality with rigorous administrative execution. You'll partner closely with our staff and advisors to manage complex workflows, resolve problems through proactive research, and maintain the confidentiality and accuracy essential to a professional financial services environment. What You'll Do: Master the Details Manage essential administrative activities, including setting appointments, preparing meeting materials, and handling all incoming and outgoing correspondence. Elevate the Client Experience Serve as the primary point of contact for visits and calls, building lasting relationships and ensuring every interaction is professional and welcoming. Drive Operational Excellence Track outstanding items to completion, research creative solutions to office challenges, and ensure all numerical and financial data is recorded and reconciled with total accuracy. Coordinate Workflows Collaborate with staff members to set future actions, create assignments, and ensure the office is fully stocked and prepared for daily success. Location: This position is based in Des Moines, IA. Who We Are: Financial Integrators is a comprehensive wealth management firm that simplifies complex financial landscapes for individuals, families, and business owners. By combining personalized financial planning with professional asset management, tax optimization, and estate strategies, they unify every aspect of a client's financial life into one cohesive roadmap. Whether protecting assets through tailored insurance or navigating business succession and retirement plans, Financial Integrators uses a collaborative, team-based approach to provide the clarity and confidence needed to secure a lasting financial legacy. What's in it for you? We provide a total rewards package focused on your health, family, and financial security. This includes comprehensive medical, dental, and vision options alongside company-paid disability and life insurance. We support your work-life balance with PTO, paid holidays, volunteer time off, and paid parental leave. Finally, we invest in your future through a 401(k) plan and a robust Employee Assistance Program for professional support Requirements: Qualifications High school diploma or equivalent required; Associate's degree or equivalent experience preferred At least two years of related administrative and bookkeeping experience highly preferred Excellent written and oral communication skills Analytical ability to make decisions with limited direction Solid computer skills, including the ability to learn technology and various systems including video conferencing, Familiarity with Google Workspace, Salesforce, Excel, and Word highly preferred Strong attention to detail and ability to follow through on tasks Organizational, reading comprehension, math, and problem-solving skills Must have the ability to balance working independently with working in a team environment Self-starter, multi-tasker, problem solver, goal oriented and a team player Reports to a manager or supervisor Physical Requirements: Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 25 pounds at a time

We have a fantastic opportunity for a dental office Front Desk Coordinator with Des Moines Pediatric Dental Center! This position's primary responsibility is to handle all front office functions for the practice. The Front Desk Coordinator must ensure that patients, parents and/or guardians are the number one priority. Requirements: Bilingual preferred Schedule: Mon-Tues 7:30 am-5:00 pm Wed 7:30am-4:30pm Thurs-Fri 8:00am -4:30pm Education and Experience: Minimum high school diploma, or equivalent. Experience working in a professional, medical, or dental environment with direct customer service is desired. Specific Skills: Strong interpersonal and relationship building skills; must be able to establish and maintain positive working relationships. Ability to travel between multiple locations. Customer service oriented and able to communicate with a pleasant demeanor at all times. Effective written and verbal communication with all staff and management. Must possess excellent organizational skills, strong attention to detail, be able to multitask and perform job duties in a timely manner. Strong PC skills and ability to learn and successfully use new programs as required. Benefits: Paid Time Off Paid Holidays Medical, Dental and Vision benefits Health Savings Account, Flex Spending 401K Short and Long Term Disability Insurance Life Insurance

Pet Help Assistant Please note that this is a temporary role expected through April 2026 but could continue on based on staffing needs at the conclusion of the temporary assignment. Your Mission: Be a Lifeline for Pets and the People Who Love Them Are you someone who leads with empathy and believes in meeting people where they are? As a Pet Help Assistant at the Animal Rescue League of Iowa, you'll play a meaningful role in supporting both pets and their people during times of need. Whether you're counseling families through end-of-life decisions or helping reunite lost pets with their owners, your work will provide comfort, compassion, and clarity during some of life's most difficult moments. This position is perfect for someone with a strong customer service background, excellent communication skills, and a deep desire to help animals and the people who care about them. What You'll Do You'll be a compassionate and knowledgeable first point of contact for patrons seeking help with a wide range of services, from end-of-life decisions to lost pet reunification. You'll guide pet owners through difficult conversations with empathy, provide accurate information about community resources, and work collaboratively with internal teams to ensure smooth animal intake processes. You'll be responsible for accurate data entry and documentation of animal intakes, as well as maintaining clean and organized public spaces. You'll also assist with transfers between ARL locations or partner shelters and play a role in stress and disease reduction efforts by handling animals with care and purpose. Cash handling, database use, and communication via phone, email, and in-person interactions are all part of the daily rhythm of this role. What You Bring You have a high school diploma or GED, and at least two years of experience in a fast-paced, customer-facing role is preferred. You're confident managing emotional or stressful situations with professionalism and compassion. You're comfortable using Microsoft Office, handling basic financial transactions, and ensuring data accuracy through detailed record-keeping. You're a natural problem-solver and empathetic communicator who can resolve conflict with care and clarity. Your ability to work both independently and collaboratively makes you an ideal fit for this high-impact, people-focused role. Working Conditions This position requires the ability to lift up to 50 lbs and remain on your feet or seated for long periods. Work is performed in a shelter environment where you may be exposed to animal waste, dander, noise, and the risk of bites or scratches. Why Work at the ARL? Every day, you'll help ensure pets and people feel seen, heard, and supported. Whether you're helping someone through a heartbreaking goodbye or celebrating a pet's return home, your compassion and care will leave a lasting impact. At the ARL, your work truly makes a difference. Employment in this position is at-will, meaning that either the employee or the ARL may terminate the employment relationship at any time and for any lawful reason. In compliance with the Americans with Disabilities Act and/or applicable state regulations, the Animal Rescue League will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations.

Who we are Ames Pet Hospital is hiring a Veterinary Receptionist with a passion for patient care! Details Role: Hybrid Veterinary Receptionist/Veterinary Assistant Status: Full-time Salary: Negotiable and based on experience Practice Hours: Monday - Friday, 7:30 am - 6:00 pm; Saturday, 8:00 am - 1:00 pm Do you believe that teamwork and cool heads prevail, that patient care and client care are one and the same? Are you looking for a working environment that lights your fire rather than burns you out? If so, Ames Pet Hospital wants you on its team! We are ready to hire a creative and compassionate individual to join our team in a hybrid Veterinary Receptionist/Veterinary Assistant role. Why You'll Love it Here Team-first culture that's supportive, fun, and big on growth Leadership that listens and invests in your development Mentorship, continuing education, and real career pathways Flexibility that supports real work-life balance A clinic culture that celebrates your unique awesomeness Mentoring, growth, and frequent “thanks” - plus coffee runs, ice-cream breaks, and lunch on us What You'll Bring Critical thinking, curiosity, and a can-do attitude Reliability and professionalism in a fast-paced setting A love for teamwork, teaching, and being taught Commitment to compassionate medicine and a great client experience What You'll Do Answer phones, make appointments, and check patients in/out of appointments Assist veterinarians with patient treatment and care Benefits You Can't Beat Financial Benefits A flexible approach to compensation that will reflect your skillset and future performance 401(k) matching & Roth Retirement Savings Plan Flexible Spending Account (full-time only) 529 Savings Plan Tuition Support Program (full-time only) Referral bonus program Wellness Benefits Health Insurance, including medical, dental, and vision (full-time only) Supplemental insurance, including accident, critical illness, hospital, short and long-term disability, legal plan, and employee, spouse, and child-dependent life insurance (full-time only) All US-based, benefits-eligible employees with a minimum of one year of service may receive up to three weeks of full pay for the birth or adoption of a child (full-time only) Sick Time / Paid Time Off Free/discounted lab work for all employee pets Pet discounts on services and products Pet food discount program Workplace Benefits Quarterly Team Rewards Bonus Program Professional development opportunities Continuing education allowance Uniform allowance Lifestyle Benefits Six paid holidays (full-time only) Employee Assistance Program Employee discount program Join Our Team! Take the next step. You miss every chance you don't take - don't miss this one. Apply today! Diversity, equity, inclusion, and belonging are core values at Ames Pet Hospital and Vetcor. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. Every team member enriches our diversity by exposing us to various ways to understand and engage with the world. That's why we're committed to a workplace culture where employees are comfortable being their authentic selves, feel a complete sense of belonging, and are empowered to reach their highest potential.

JOIN OUR GROWING TEAM AS AN ADMINISTRATIVE SUPPORT ASSISTANT IN GRUNDY CENTER, IA ON-SITE ONLY We are seeking a detail-oriented and experienced professional to assist our Financial Services team. This role is hands-on and requires strong bookkeeping expertise, sound judgment and the ability to work independently while supporting a growing manufacturing operation. Key Responsibilities: Perform day-to-day bookkeeping functions, including: Accounts Payable and Accounts Receivable Data Analytics Account reconciliations Payroll and human resources support Potentially lead and mentor financial services staff as the role evolves Qualifications: Strong working knowledge of bookkeeping and accounting principles Proficiency in QuickBooks Strong working knowledge of Microsoft Excel and Word High attention to detail and accuracy Strong organizational and time management skills Ability to handle confidential information with integrity Manufacturing or equipment industry experience a plus Benefits: Health Insurance Dental Insurance Vision Insurance 401(K) with match Term Life Insurance PTO

As an Administrative Support & Billing Specialist, you will work under the FCS Quality Assurance and Billing Manager to manage billing processes, provide administrative support, and ensure compliance with financial and contractual guidelines. Your role will involve processing invoices, maintaining accurate records, supporting staff with administrative tasks, and ensuring smooth daily operations. This is an opportunity to play a crucial role in the success of family-centered services by ensuring financial accuracy and operational efficiency. WHAT YOU'LL DO (AND WHAT'S IN IT FOR YOU): Billing & Financial Accuracy Process and verify invoices, ensuring accuracy and compliance with state and agency requirements. Track service authorizations, billing records, and reimbursements to ensure timely payments. Maintain accurate financial records and assist with audits by ensuring all documentation is complete and accessible. Collaborate with the Quality Assurance and Billing Manager to identify and resolve billing discrepancies. Administrative Support & Office Coordination Assist in maintaining organized records for client services, financial transactions, and program documentation. Provide general administrative support to staff, including scheduling, document preparation, and communication with external agencies. Support staff with data entry and report generation, ensuring compliance with contractual requirements. Coordinate meetings, training sessions, and internal events, ensuring all logistical needs are met. Communication & Compliance Act as a liaison between billing teams, program staff, and external agencies to ensure efficient operations. Ensure compliance with state and federal regulations regarding documentation and billing procedures. Assist in training staff on billing procedures and administrative policies to promote consistency across the organization. Monitor service contracts and authorizations to prevent lapses in billing or compliance. Requirements Education & Experience: Associate degree required; bachelor's degree preferred in accounting, business administration, or a related field. Two years of experience in billing, administrative support, or financial processing. Experience working in human services or healthcare billing is a plus. Technical & Organizational Skills: Proficiency in billing software, spreadsheets (Excel), and data management systems. Strong ability to multitask, stay organized, and meet deadlines in a fast-paced environment. Attention to Detail: Must have a high level of accuracy in processing invoices and maintaining records. Other Requirements: Valid driver's license & reliable transportation may be required for occasional travel. Ability to handle sensitive financial and client information with professionalism.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. Reviews and processes incoming client correspondence and mail related to client accounts. Handles communication and documentation related to client accounts. Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. Participates in client meetings and meets with clients on own Maintains familiarity with client account histories and objectives. Reviews and approves expenditures and bills related to client accounts. Completes new account and closing of account paperwork. Works to solve various problems with accounts in coordination with the operations or administrative staff. Attends, and may participate in special bank functions or programs. Serves as a member of the Trust Committee and any additional assigned committee roles. Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications Bachelor's degree or equivalent combination of post high school education and related work experience. One to three years trust administration and /or related work experience. The Perks! Competitive base compensation with additional performance-based incentives (incentives vary depending on role) Career development and continuous learning opportunities Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more 100% vested 401(k) Retirement Plan with 6% company match Medical, Dental, and Vision insurance Flex spending plan & Health savings accounts with employer contribution Student Loan Debt Reduction Program Employer provided group life insurance with option to purchase additional life insurance for you and your family members Employer provided long term and short term disability insurance Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity Wellness Program Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together.