Office administrator jobs in El Cajon, CA

E.G. Sanchez & Associates is a tax and accounting firm serving a diverse range of industries, including real estate, contractors, manufacturers, distributors, physicians, and internet services. Our mission is to deliver exceptional accounting, tax planning, audit, and compliance services while fostering strong client relationships. By blending the expertise of a large firm with the personalized service of a small firm, we equip our clients with valuable knowledge and dedicated care. Located in Escondido, CA, we take pride in our commitment to client satisfaction and professional excellence. Role Description This is a full-time, on-site role located in Escondido, CA, for an Admin / Staff Accountant Trainee. The role involves supporting administrative tasks, managing invoicing and financial processes, and providing excellent customer service. Day-to-day responsibilities include maintaining organized administrative workflows, assisting with financial records, and fostering clear communication with clients and team members. Looking for someone to grow in the firm with Admin training and learning to assist the other Staff and Senior Accountants their in the process. There is room to grow on both fronts but as of now admin is a high need for this location as we expand and grown in the San Diego footprint area. Qualifications Strong skills in Administrative Processes and Communication Experience with Invoicing and basic Finance functions Proficiency in Customer Service and client interaction Detail-oriented with excellent organizational abilities Proficient in relevant accounting software and Microsoft Office Ability to thrive in a fast-paced, collaborative office environment Prior experience in an accounting or administrative role is a plus Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred

Office Manager - Tax Practice Salary: $65-$80k plus benefits Our client, a growing full-service wealth management and advisory firm, is seeking an experienced and detail-oriented Office Manager to join their San Diego team. This role plays a key part in supporting their expanding tax department and ensuring smooth day-to-day operations throughout the year. The ideal candidate thrives in a fast-paced, collaborative environment, enjoys working closely with clients, and takes pride in keeping things running efficiently behind the scenes. Key Responsibilities: Oversee daily office operations, including scheduling, client communications, and document management Coordinate client meetings, mailings, and seasonal workflow during tax season Manage client portal access and assist with basic troubleshooting or access resets Assist with scheduling client meetings and tax lunches during busy season. Support implementation of new technology tools and process improvements Serve as a primary point of contact for clients and internal staff Handle phones, correspondence, and ensure smooth front-office operations Collaborate with leadership on administrative needs and client experience initiatives Qualifications: 3+ years of experience in office management, administrative, or client service role (professional services or accounting firm experience preferred) Strong communication and writing skills Highly organized, personable, and tech-savvy Ability to multitask and prioritize in a deadline-driven environment Proficiency in Microsoft Office and general comfort learning new systems Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Multi-Specialty Surgery Center looking to bring on Administrator! Annual and Quarterly Bonus! Full Relocation! This state-of-the-art facility performs procedures in: Orthopedics & Pain Management with 5 Operating Rooms. Ideal candidate will either have Ambulatory Surgery Center (ASC) leadership experience or hospital surgical leadership experience with ASC exposure. Ideal candidate has Orthopedics experience as operations leader and has been involved in leadership of a start-up. Qualifications: Bachelor's degree or equivalent work experience. Minimum 3 years of experience in a top administrative or management position either in the ASC or hospital surgical space. Good command of the English language, both verbal and written. Ability to work well with physicians, employees, patients, and others.

Administrative Assistant Duration: 6-month contract (extensions/permanent likely) Working Hours: Monday-Friday 8am-5pm Pay Rate: $20-30/hour (depending on experience) Must Haves: Active Secret security clearance or the ability to obtain a security clearance High School diploma or GED 3+ years of experience as an Administrative Assistant or Executive Assistant Experience supporting the DoD and/or Navy Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) Day-to-Day: Deliver executive-level administrative and clerical support, including drafting, formatting, and tracking official correspondence. Manage calendars, schedule meetings, and coordinate travel for senior leadership. Maintain organized filing systems (digital and physical) in compliance with records management standards. Prepare talking points, briefings, and presentation materials for leadership engagements. Track deadlines and ensure timely submission of reports, packages, and correspondence. Liaise with internal departments, higher headquarters, and external partners to support leadership priorities. Assist with protocol duties and event coordination for command-level functions. Ensure the office remains clean, well-stocked, and professionally maintained. Uphold confidentiality and professionalism in all interactions and tasks. IG Consultants: While on contract, you will be an Insight Global employee working for a particular company/end client on W2. Pay Day: You will be paid out each Friday and one week in arrears. This means you will receive payment for this week's hours next Friday. Holidays/Time Off: While a consultant through Insight Global, the hours you work are they hours you will be paid. We do not offer paid sick days, paid time off, or paid holidays, except as required by applicable law. Consultant Benefits: Group Medical, Vision, and Dental Insurance, 401(k) Savings Plan, and Flexible Spending Account benefit plans. In addition, consultants have access to 12 FREE mental health sessions per year through Lyra Health. New hires are eligible for benefits on DAY ONE of their contract.

Turnkey Strategic Relations is on the lookout for a talented Administrative Assistant to join our vibrant team at our Escondido office. At Turnkey, we're passionate about helping companies build the best possible teams and we pride ourselves on fostering a collaborative work environment where every team member's contribution is valued. About Turnkey Turnkey Strategic Relations is a leading provider of comprehensive solutions aimed at creating the best possible teams and organizational effectiveness on local, national, and global scales. With a strong focus on leadership development, Turnkey employs innovative methodologies to cultivate robust leadership skills essential for driving sustainable growth and navigating complex challenges. Leveraging Everything DiSC assessments, they empower teams to understand behavioral dynamics, fostering improved communication and collaboration. Through strategic coaching initiatives, Turnkey assists individuals and teams in reaching their full potential, enhancing overall performance and productivity. Their expertise in building high-value teams ensures optimized team dynamics and synergy. Moreover, Turnkey Strategic Relations utilizes an innovative technology stack to deliver cutting-edge solutions tailored to meet the unique needs of each client. From enhancing company performance to driving organizational success, Turnkey's commitment to excellence and innovation makes them a trusted partner for businesses seeking to thrive in today's dynamic marketplace. Administrative Coordinator We are seeking a motivated and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure the efficient operation of our office. This position offers an excellent opportunity for growth and development within our organization. Responsibilities Include: Manage and maintain executive schedules, including arranging appointments, meetings, and travel arrangements Assist with the organization and coordination of office operations and procedures Answer and direct phone calls, emails, and other correspondence Greet and assist visitors in a professional and courteous manner Prepare and distribute documents, reports, and presentations Maintain office supplies and equipment, and coordinate repairs as needed Assist with special projects and other duties as assigned Requirements: Proven experience as an administrative assistant or similar role Strong organizational and time management skills, with the ability to prioritize tasks effectively Excellent communication and interpersonal skills Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint) Attention to detail and accuracy in work Ability to handle sensitive information with confidentiality and discretion Benefits: Competitive salary Health insurance after waiting period Paid time off and holidays Opportunities for professional development and growth Excited about this opportunity? Submit your resume and a cover letter showcasing your qualifications and interest in the position. Turnkey is proud to be an equal opportunity employer and encourages candidates from diverse backgrounds to apply.

Inventory Clerk supporting Office and Store at local non-profit offices Hours: Mon - Friday 8am - 4pm, 35 hrs a week Looking for an Inventory clerk with experience ordering inventory and general office administrative skills too. This role will ensure stock levels at the small retail store are met, request and place orders, fulfill online orders and offer administrative support where needed. This is a hybrid position and the ideal candidate will have retail, customer service and administrative experience. Great opportunity for a candidate who wants to grow! If you have basic inventory management experience, strong administrative skills, please apply today. Responsibilities: Customer service, face to face, online and over the phone Check inventory, when low request orders and place new POs Receive shipments and label properly for display Prepare online orders for fulfillment Offer backup administrative support to the office staff Reception duties include covering the Front Desk lunch and back up when needed Requirements: High school diploma or equivalent 1+ year experience inventory management 1+year administrative experience in office environment Strong customer service skills Intermediate MS Office, including Outlook and Excel Immediate availability for a 35 hour work week Mon - Fri All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Senior Administrative Assistant - Semiconductor Manufacturing Industry QUICK FACTS Duration: 6 months Pay Range: $30 - 35/hr, DOE EXPERIENCE NEEDED 3+ years of corporate administrative experience Highly proficient with Microsoft Office Suite and SharePoint Experience with calendar management, meeting organization, travel & expense coordination, and other general administrative tasks MAIN DUTIES OF THE JOB Calendar Management Efficiently manages calendars for assigned managers and their direct reports, coordinating meetings and events across local and international time zones. Meeting Coordination Organize room bookings and ensure all necessary facilities are in place for seamless meeting execution. Meeting Preparation & Participation Plan and facilitate meetings, workshops, and events-on-site or off-site-including catering, supplies, and logistics. Facility Support Assist with visitor registration, reception duties, and general floor management to maintain a welcoming and organized work environment. Travel & Expense Coordination Arrange complex travel itineraries across multiple time zones and prepare accurate expense reports in a timely manner. The company is an equal opportunity employer committed to providing employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age or disability, or any other class protected by Federal, State or local laws.

Administrative Assistant Role Are you an experienced professional ready to make a change in the world? Does combating the global plastic waste crisis excite you? We are looking for someone who shares our passion, drive, and commitment to be leaders in the sustainable packaging industry. If you are an idealist who loves to make a positive impact, work hard, and is eager to lead a revolution - then keep reading. WHO YOU ARE You are an innately positive individual who enjoys creating environments that run efficiently and smoothly. Your optimism, transparency, and desire to continuously improve are at the core of how you operate in business. You are a motivated overachiever who enjoys solving problems and creating solutions. You actively seek opportunities to increase productivity and organization. Your role is integral to the growth and scalability of Verity, so together we can help lead progressive companies to a more sustainable future. WHO WE ARE VERITY is redefining the future of packaging to eliminate plastic waste in beauty. We design, manufacture, and distribute refillable luxe metal containers for the beauty industry. VERITY's components are thoughtfully designed to be reused for years, then actually get recycled in the current recycling infrastructure. VERITY's vessels elevate the user experience and aesthetics to deliver sustainability without compromise. We are here to end the reliance on single-use plastics in the industry and make circular packaging a reality. VERITY is also woman-owned and committed to an ethical supply chain. We pride ourselves on our nimble team of passionate individuals looking to change the world. Everyone at VERITY brings something unique to the table. We have cultivated a company of thinkers, do-ers, makers, and believers, so if that sounds like you, you'd be a great fit! WHAT YOU'LL DO Oversee office systems, coordinate repairs, and maintain necessary office supplies Ship sales samples and manage warehouse inventory to ensure accuracy and availability Manage International Freight Schedule per company's defined process, and identify opportunities to save time/money Organize and maintain Verity shared online drives for accuracy, relevance, efficiency, and ease of use Maintain office supply stock and order supplies as needed for all departments Serve as primary contact for incoming calls and emails, and assist with routine outbound documentation and client-facing forms Implement scheduled or systemized marketing actions as assigned and asset creation coordination with designers Identify ways to ensure Verity's continuous alignment with core values, mission, and culture WHAT YOU HAVE High school diploma. BS/BA in business, office administration or relevant field preferred Detail-oriented professional with excellent prioritization, organizational, and time management skills Positive, can-do attitude grounded in honesty, discretion, and a commitment to continuous improvement Thrives in fast-paced, time-sensitive office environments Self-motivated and able to work independently while collaborating effectively within a team Strong critical thinking and independent judgment in performing administrative and advanced clerical duties Technically adept with the ability to quickly learn new systems, web-based platforms, and product knowledge Highly resourceful with proven ability to research and solve problems efficiently Outstanding verbal and written communication skills, with strong interpersonal abilities Familiarity with basic accounting principles and budgeting Advanced proficiency in Google Suite, experience in Microsoft Office Suite (Word, Excel, etc.); is a plus Experience working in small business environments Passionate about environmental sustainability and related initiatives REPORTS TO This position reports directly to Verity CEO. This position is not remote and will report into our office in San Marcos, CA. APPLICATION To apply, vist our website ********************************** and submit your application. Submit your resume and Cover Letter in one PDF document. Please detail your experience - why you would be a good fit for the position and how you would add value to the company and overall mission. Geeking out on the circular economy or have some knowledge on sustainability? Feel free to dedicate a paragraph in your cover letter about what excites you the most about the environment or industry! We are looking for someone highly detail oriented - please include the phrase “go green” in the first paragraph of your cover letter. Verity is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, religion, creed, national origin, ancestry, genetics, sex, pregnancy or childbirth, sexual orientation, gender (including gender identity or nonbinary or nonconformity and/or status as a trans individual), age, physical or mental disability, citizenship, marital, parental and/or familial status, past, current or prospective service in the uniformed services, or any characteristic protected under applicable law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know.

Administrative Assistant Pay Range: $25-$30/hr. Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM Immediate Administrative Assistant opening for a well-established Structural Concrete construction company. The ideal candidate takes the initiative; is detail orientated and has 2+ years of administrative experience and is looking for a long-term opportunity with a growing construction company. Responsibilities: · Monitor and respond to daily estimating emails and assist estimators with prepping bids and meeting deadlines. · Processing and filling out required bid paperwork and requests bid bonds and payment performance bonds as needed. · Conduct data entry tasks for the office and staff. · Process Accounts Payable invoices · Organize and file fleet management documents. · Assist Payroll Administrator with various tasks as needed. · Assist Controller with various tasks as needed. · Assist Subcontract/Billing Administrator with various tasks as needed. Requirements/Qualifications: · 2+ years of administrative assistant experience. · Ability to work in MS Office Suite: Outlook, Word, Adobe and excel required. · Notary license a plus but not required. · Estimating/Bidding knowledge a plus. · Ability to handle confidential information with discretion. · Strong attention to detail and organizational skills. · Excellent communication and time management skills.

At Eufora, beauty is more than skin deep. We are a purpose-driven, premium hair and body care brand built on a foundation of clean chemistry, salon artistry, and consumer trust. With a legacy of innovation and a strong network of professional salons, Eufora delivers high-performance products that elevate both the salon experience and the everyday beauty rituals of consumers. Position Overview We are seeking a highly organized, tech-savvy Sales Administrator to support the VP of Sales and broader sales team. This individual will play a key role in developing reports and presentations, coordinating sales events, and providing essential tools and information to regional managers and sales leaders. This is a confidential, high-trust role requiring strong executive maturity, discretion, and initiative. Ideal candidates are fast learners, confident with data, fluent in Excel, and eager to master CRM and sales support technologies. You should thrive in a fast-paced environment and be a self-starter who can anticipate needs and take proactive action. Key Responsibilities ● Provide direct administrative and project support to the VP of Sales ● Create and maintain detailed sales reports and dashboards using Excel and CRM systems ● Assist in the preparation of executive-level presentations and business review documents ● Coordinate materials and logistics for national sales meetings, events, and trainings ● Support Regional Sales Managers with sales tools, resources, and information flow ● Assist in onboarding new sales team members with access to systems and documentation ● Maintain high levels of confidentiality and professionalism in all aspects of communication ● Learn and optimize the use of sales tech platforms (CRM, project tools, presentation software) ● Act as a liaison between sales and cross-functional teams such as marketing and education Required Qualifications ● 3+ years of administrative, sales support, or project coordination experience (beauty industry a plus) ● Advanced Microsoft Excel skills (pivot tables, v-lookups, charts) ● Experience with CRM tools (Salesforce, HubSpot, or similar) and the ability to quickly learn new systems ● Strong written and verbal communication skills; able to present information clearly and professionally ● High level of discretion, trust, and emotional intelligence ● Proven ability to manage multiple projects and deadlines with minimal supervision ● Self-motivated, proactive, and comfortable taking ownership of tasks Preferred Traits ● Experience in the professional beauty industry ● Background supporting C-suite or VP-level executives ● Strong eye for detail and visual formatting in presentations ● Passion for sales, team culture, and elevating customer experience Benefits ● Competitive salary ● Health, dental, and vision insurance ● 401(k) with company match ● Employee discounts on Eufora products ● A passionate, purpose-driven team culture To Apply: Please submit your resume and a brief cover letter outlining your qualifications and interest in this role when you apply on Indeed. 👉 Apply on Indeed"

Berkshire Hathaway HomeServices California Properties-award winner of Real Estate Agency Brand of the Year in the 26th annual Harris Poll EquiTrend Study and a recognized leader in the real estate industry-is currently seeking an Office Administrator to join our dynamic team in our Chula Vista and Carlsbad locations. Purpose of Job The Office Administrator provides comprehensive administrative support to the Branch Manager and Sales Associates while managing the daily operations of the branch. This position coordinates office functions, ensures compliance with company policies, and upholds high standards of customer service for agents, clients, and visitors. The role also supports recruiting, onboarding, and training activities to enhance office performance. Overall, the Office Administrator is vital to maintaining an efficient, professional, and productive work environment that drives the branch's success. Job Duties and Responsibilities (Essential Job Functions) * Direct and coordinate all administrative activities in support of the real estate office to ensure efficient daily operations. * Oversee, maintain, and perform day-to-day office functions including payment of invoices, answering phones, recordkeeping, marketing coordination, filing, expense tracking, greeting clients, and managing office supply and marketing material inventories. * Manage and verify the processing of new listings and sales transactions, including accurate and timely data entry into company systems. * Ensure accuracy and compliance in the preparation of purchase agreements, maintain complete sold property records, and generate required monthly reports. * Coordinate and proof advertising by calculating costs, preparing, and submitting ads for local and regional publications. * Distribute and monitor workloads among administrative staff to maintain balanced productivity and consistent service standards. * Manage correspondence and communications, including handling mail, scheduling appointments, and ensuring timely follow-up on inquiries. * Provide direct support to sales associates, including processing license applications for new, renewing, and transferring agents; conducting onboarding and orientation; and assisting with billing, advertising, and training needs. * Serve as the first point of contact for sales associates, offering guidance and problem-solving assistance as needed. * Act as liaison between staff, management, and sales associates to facilitate clear communication and alignment with company policies and goals. * Plan and coordinate branch events and oversee the production of marketing collateral, flyers, and promotional materials. * Maintain telecommunication systems, including setup and maintenance of voice mail and phone extensions, coordination of long-distance codes, and updates to agent listings. * Perform additional responsibilities as assigned to support business needs and ensure operational continuity.Bottom of Form Performance Expectations * Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. * Perform responsibilities as directed achieving desired results within expected timeframes and with a high degree of quality and professionalism. * Establish and maintain positive and productive work relationships with all staff, customers and business partners. * Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. * Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Education: * Bachelor's degree in business administration, Marketing, or a related field; or an equivalent combination of education, work experience, and demonstrated knowledge of office administration and real estate operations. Experience: * Three to five years of related administrative or office management experience, with demonstrated leadership and team coordination skills. Knowledge and Skills: * Knowledge of real estate, title, and/or mortgage business is strongly preferred. * Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher, and Access. * Excellent oral and written communication skills, with the ability to convey information clearly and professionally. * Effective interpersonal skills and demonstrated leadership abilities, with a strong customer-service focus. * Strong analytical, problem-solving, and decision-making skills; takes initiative and demonstrates attention to detail. * Collaborative team player who supports colleagues and contributes to a positive work environment. * Ability to prioritize and manage multiple tasks and projects concurrently, ensuring deadlines and objectives are met. * Ability to handle stress, adapt to changing priorities, and work effectively under pressure. Wage: $27.00 - $31.00 hourly; actual wage is based upon education and experience. Benefits: Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP) Equal Opportunity Employer

Influenceish is a performance-driven creator commerce agency specializing in TikTok Shop and live shopping. We help brands scale revenue through livestream production, creator partnerships, paid media, and short-form content. Our team manages end-to-end TikTok Shop operations, including live studio execution, affiliate programs, creator management, content production, campaign strategy, and growth systems. With a strong track record of driving sales and partnering with top creators and high-growth brands, we blend media, talent, and technology to build the next generation of commerce experiences. Livestream Studio Assistant Supporting day-to-day live production operations in a fast-paced e-commerce studio environment. Responsibilities include assisting hosts during livestreams, operating TikTok Shop tools and on-screen assets, managing product cues, helping with studio setup and breakdown, and occasionally appearing on-camera as needed. This role supports smooth, high-energy live broadcasts and ensures an exceptional viewer and shopping experience. Starting at $18/hour + Benefits

Kros-Wise is looking for an Administrative Specialist for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Perform general administrative and clerical duties which include but are not limited to: -Perform word processing on technical documents and materials using available Windows based software -Maintain Program Manager and Deputy Program Manager's calendar -Travel Management and experience with DTS. -Maintain TWMS Accounts -Build and Maintain Sharepoint -Record Meeting minutes for Staff meetings -Receive phone calls, emails, and facsimiles Word Processing duties -Typing memos, letters, and prepare various documents using Microsoft Office Suite -General clerical duties to include forms updates, proofreading documents, and filing -Assist Program Manager with preparation and delivery of monthly deliverables to the customer -Maintain customer deliverable schedule -Other duties as assigned Position Requirements Experience Requirements: - Must has an Active Secret Clearance - Must have a minimum of three years experience in word processing - Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus - Editing and reformatting written or electronic drafts - Transcribing reports, analysis, meeting notes, or similar material - Knowledge of technical terminology and office terminology, practices - Aptitude to acclimate to new subjects quickly Educational Requirements: - High School/Technical School Diploma or GED certificate

Practice/Department: Operations Management Internal Title: Administrative Assistant I Work Environment: On-site Compensation: $25-$32 hourly* Dudek's journey began in 1980 with a vision to serve Southern California's water and wastewater agencies. Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we've been honored with multiple national Top Workplace Awards. Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience. Learn more about our award-winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.Who You AreAs an employee-owner, you embrace accountability, working safely, and collaboration while thinking resourcefully and independently. Like all Dudekians, you are curious and solution-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation.How You'll Make an ImpactDudek is seeking a motivated, detail-oriented, and bilingual (English/Spanish) Office Administrator to join our team in Encinitas, CA. This full-time, onsite role is critical to the smooth daily operation of the office, supporting both corporate and filed teams with a wide range of administrative, HR, and operational tasks. The duties for this position will be split between support for the Encinitas Office and support for our HRS Practice. The ideal candidate is highly organized, proactive, and committed to delivering exceptional customer service. This position will interact with management, field staff, and corporate employees and will play a key role in maintaining a professional, efficient, and welcoming office environment.Duties and Responsibilities Encinitas Office Duties Provide general administrative support to Encinitas office staff and leadership. Order and maintain inventory of office supplies. Manage incoming mail and deliveries. Answer and direct phone calls, respond to emails. Greet visitors and direct them appropriately. Provide contract support by collecting signatures. Coordinate with Facilities to manage daily office operations. Create and edit documents, including letters, memos, spreadsheets, and reports. Perform various data entry tasks and ensure accurate record keeping. Support ongoing projects and provide backup to other administrative staff and departments. Assist with basic accounting tasks, such as logging checks. Maintain confidentiality when handling sensitive employee and financial information. Provide administrative support for internal events, meetings and celebrations. Assist with maintaining a welcoming and professional environment for all. Work overtime hours as needed. Perform other duties as assigned. HRS Practice Duties Assists with new hire onboarding. Run local errands as needed. Helps troubleshoot minor IT issues and coordinate with IT support as needed. Maintain confidentiality when handling sensitive employee and financial information. Assist with timecard entry and expense reporting. Create and edit documents, including letters, memos, spreadsheets, and reports. Assist field staff with requests. Perform various data entry tasks and ensure accurate record keeping. Assist with maintaining a welcoming and professional environment for all. Work overtime hours as needed. Perform other duties as assigned. Minimum Qualifications Bilingual in English and Spanish. High School Diploma or equivalent. Minimum 2 years of administrative experience in a mid-sized company. Valid CA driver's license. Strong attention to detail and problem-solving skills Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite. Self-starter with the ability to work independently or collaboratively. Demonstrates reliable attendance and punctuality, consistently arrives on time and prepared. Experience supporting multiple areas or departments. Knowledge of office and facilities management best practices. Must possess a valid driver's license and have active personal automobile liability insurance by the first day of employment Preferred Qualifications Prior experience in a bilingual (English/Spanish) office environment, facilitating communication across teams and supporting diverse staff. Strong organizational and multitasking skills, with the ability to manage competing priorities across corporate and field operations. Experience supporting HR functions, such as onboarding, timecard tracking, or employee record management. Proficiency with office technology and software, including Microsoft Office Suite and basic troubleshooting of IT issues. Demonstrated ability to work collaboratively across multiple departments or teams, supporting cross-functional projects and initiatives. Customer-service oriented mindset, with the ability to maintain a professional, welcoming, and efficient office environment. Compensation:$25-$32 hourly* *Final agreed-upon compensation will be based on a variety of factors including, but not limited to, an individual's related experience, education, certifications, skills, and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment. Working Conditions Environment This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc. Physical RequirementsThe physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following: Working on a computer, sitting, or standing for long periods of time in an office or remote office setting. Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc. Specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Dudek is committed to creating a workplace where all employees, regardless of their background, feel valued, respected, and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success, and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair and equitable processes, based on merit, free from any discrimination. Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek's operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek's commitment to equal employment opportunities will be subject to disciplinary action. Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.

Hi, Hope you are doing well!!! My name is Shyam and I'm a recruiter at Artech Information Systems, a global staffing and IT consulting company. We are constantly on the lookout for professionals to fulfill the staffing needs of our clients, and we currently have a job opening that may interest you. Below is a summary of the position. If you believe you're qualified for this position and are currently in the job market or interested in making a change, please give me a call as soon as possible at **************. You may also respond to me via email with a copy of your updated resume and your best contact number and timings for further discussion. Job Description Job Title : Executive Administrator Job Location: Carlsbad, CA 92008 Duration: 12+ months Contract Duties: Independently performs advanced, administrative and confidential assignments. Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy. Plans, organizes and schedules work according to standard procedures. Requires extensive knowledge of company operations and organizational procedures. May require regular use of technical and business vocabulary. Will support 2 VPs and their team. Skills: Manages schedule, arranging appointments, meetings, conference calls, etc. Make travel arrangements and manage expense submissions Handles calls and greets key executive visitors. Take Dictations and minutes and accurately enter data Help proof reading and developing power point presentations as needed Able to work off hours as needed to support executives Gathers data and prepares reports and/or presentations. Data may come from internal and/or external sources. Qualifications Education: High School Diploma required. Previous experience supporting VP level candidates (5+ years) Additional Information Shyam Sheriel Associate Recruiter - Staffing Artech Information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960 Office: 973. 507 . 7514 | Fax: ************

The Business Center Administrator is responsible for high quality administrative functions and day-to-day operation of the Business Center. Responsible for processing invoices, mail childcare billing, and campaign billing for the Association. The Administrator will serve as liaison for the Association Office accounts payable. For information on Y Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org) Schedule Location: Magdalena Ecke Family YMCA Monday - Friday: 8 am - 5 pm Responsibilities Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other assigned programs Responsible for submitting childcare reports to directors timely and efficiently Responsible for payment and draft updates, vouchers and refunds, third party billing, childcare chargebacks, NSF's and participant communication Process cancellations and maintain waiting lists for childcare and other programs Maintain contact with participants, schedule meetings with families on alternative payments and communicate changes with third party vendors Responsible for summer camp processing including weekly drops for camp, process changes, cancellations and refunds Ensure licensing requirement packets are complete with licensing payment information. Prepare packet folders for each site based on licensing requirements Coordinate and collaborate with membership team for draft updates for childcare and programs Process weekly drops for camp, process changes, cancellations and refunds Provide tax letters as requested Ability to sit and type for extended periods of time Ability to take initiative, determine priorities and exercise good judgement Ability to multitask and prioritize tasks Highly organized self-starter with strong administrative skills Other duties as assigned Qualifications 3+ years' of accounting and administrative experience Solid experience with office management systems Familiarity with online calendaring and cloud systems Proficiency in clear and concise correspondence composition Must possess exceptional interpersonal skills, public relations, and communication skills Knowledge of document preparation, editing, layout and proofreading essential Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and include subsequent arrest notifications CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations: American Red Cross American Heart Association American Safety & Health Institute YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the opportunity to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego County Office of Labor Standards and Enforcement. Pay Range USD $19.69 - USD $23.63 /Hr.

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. We're Coming Back Together To Be Together 100% In Office & Onsite At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives. Job Summary Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management. Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities. This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location. What You'll Do * (40%) Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager. * (20%) Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management. * (15%) Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed. * (10%) Provide supervision, guidance and training to lesser-experienced plant clerks. * (10%) Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues. * (5%) Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. What We're Looking For: Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred. Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is preferred. License: A valid Driver's License is required. Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette. Behavioral Expectations: High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments. Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise. Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly. Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch. Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up. Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable. Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization. Critical Competencies: Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments. Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary. Unusual Working Conditions: Plant office environment may be exposed to occasional dust and dirt. Other duties may be assigned as required. What You'll Like About Us: Salary Range. The base hourly range for this role is between $24.00 - $28.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data. Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication. Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, and Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. . Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

The Administrative Coordinator provides a full range of administrative support functions for the College of Business Administration (CoBA). Working under the direction of the six Department Chairs and the Associate Dean, this position supports tenure-track and lecturer faculty, department chairs, the campus community, and the general public. Responsibilities include coordinating administrative processes, managing scheduling needs such as the faculty recruitment process, and serving as a liaison between search committees and faculty candidates. The coordinator also manages department budgets across multiple trust fund, UARSC, and invoice accounts, including processing requisitions, Procard purchases, travel claims, tracking expenditures, producing reports, and maintaining databases for faculty discretionary and grant accounts. Additional duties include coordinating course schedules and related information and submitting course schedules each semester through the campus-wide PeopleSoft system. Position Summary Administrative Coordinator (Administrative Support Coordinator I) This is a full-time, temporary, non-exempt position ending on or before one year from date of hire. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. For a complete list of responsibilities and required qualifications, please review the position description linked at the top of the page. Pay, Benefits, and Work Schedule Anticipated Hiring Salary Range: $3,864 - 4,500 per month CSU Classification Salary Range: $3,864 - 6,072 per month Salary is commensurate with the background and experience of the individual selected. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year; 14 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal. The CSU Total Compensation Calculator demonstrates the significance of the benefits package. This position is required to work in person on campus. California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and student success. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on October 21, 2025. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at ************** or e-mail: ************. Supplemental Information Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at *********************************************** Pursuant to the CSU Out-of-State Employment Policy, as of January 1, 2022, the California State University is prohibited from hiring employees to perform CSU-related work outside the state of California. California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Advertised: Oct 08 2025 Pacific Daylight Time Applications close:

IvyMax, San Marino Corp, including IvyMax Academy, is a leading education service provider that prepares students exceptionally well for admission to top-tier universities and beyond. Since 2004, IvyMax has been delivering industry-best results, has helped thousands of students ace tests, develop strong leadership intelligence, and get admitted to great schools. Qualifications: Ability to multi-task Bi-lingual English & Mandarin Ability to handle high-volume work Expert organizational and follow through skills Excellent oral and written communication skills Keen attention to detail, Ability to meet demanding deadlines Positive, energetic and able to take constructive feedback Work hours: Tuesday-Friday: 12:00 PM-8:30 PM Weekend: 10AM-6:30PM Off: Monday and Sunday Education Requirements: Associate degree or equivalent experience preferred. Job Types: Full-time, Contract Pay: $19.00 - $25.00 per hour Benefits: 401(k) Health insurance Paid time off. Supplemental pay types: Bonus pays. Commission Language: Chinese (Preferred)/English Work Locations: San Diego Compensation: $19.00 - $25.00 per hour Since 2004, IvyMax has been delivering industry-best results, having helped thousands of students ace tests, develop strong leadership intelligence, write tremendous essays, and get admitted to great schools. IvyMax stands apart from other service providers because of our empowering values and holistic approach, the comprehensiveness of our high-quality offerings, and our industry-leading market results in both SAT scores and college admissions. We offer SAT Reasoning Test (SAT I) prep. We offer SAT Subject Test (SAT II) prep. We offer expert college planning, applications, and admissions counseling (mentoring). We offer intelligent online learning technology. We have subject specialties for students with a strong interest in the arts or sciences, technology, engineering, and/or math (STEM). We offer preparation for academic competitions. We offer one-on-one and small group tutoring. We offer intellectually and emotionally stimulating international summer and winter programs. We work with top students and universities in the world. And we will work with you to develop a customized strategic plan to meet your needs.