Office administrator jobs in Elyria, OH - 389 jobs

Working under general direction, the Department Assistant 2 will perform administrative tasks and services to support effective and efficient operations in the fast-paced and high work volume environment of the Office of Finance and Planning. This po Assistant, HR, Technology, Student, Staff

The primary function of this role is to assist the HVAC department with financial billings and day-to-day flow of paperwork, answering phones and dispatching of service calls as necessary. The Company goal is to continuously grow the revenues of the HVAC department while maintaining profits, satisfying customers' requirements, and staying compliant with required guidelines. Additional duties include general clerical and project-based work as well as administrative support for the Service Manager in the HVAC Department. This job requires attention to detail with a focus on data entry, accuracy, and communication. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Prepare, organize and store information in paper and digital form Prepare various contract documents and complete project closeout documentation. Dispatch Service Technicians. Maintain all records in Falcon, including open tickets, creating new sites, and printing off monthly work orders. Assist project managers with job completion including documentation, submitting bids, scheduling inspections, requesting permits, etc. Produce various billing reports, summarizing and analyzing them as necessary, such as the S and N tracker, job cost reports as well as the OPS report. Prepare and send weekly payroll report information. Gathers required records to compile all information needed for project billing. Prepare credit memorandums and change order re-budget sheets to indicate returned or incorrectly billed products or services. Ensures that all project billing and accounting deadlines are met and communicates exceptions as necessary. Follow up on open receivables for projects. Enter & maintain information in FMS to assist with project scheduling. Enter Blue Tickets and follow up on all Blue Ticket tools and materials. Create and process purchase orders. Submit vendor invoices to A/P for payment. Maintain refrigeration usage logs. Compile, maintain and organize Citizens Bank information including assets & filter lists as well as completion tracking. Prepare GPS tracking reports. Answer incoming phone calls as necessary. Work with staff from other departments as needed to resolve issues. Additional job duties/responsibilities as assigned by management. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. High School Diploma or GED is required. 3+ years' experience in an administrative/billing role is required. Previous experience in the construction industry is a plus. Strong customer service skills and the ability and willingness to learn new systems and processes are required. Experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required. The ability to think strategically, make sound decisions, and produce accurate and timely results is required. Building positive working relationships with multiple levels of employees and management is required. Demonstrating integrity and professionalism is required. Demonstrating commitment to company values is required. Excellent organizational skills are required. Ability to follow-up on tasks and assignments in a timely manner is required. Excellent written and verbal communications skills are required. Ability to prioritize in a fast-paced multi-task environment is required. Ability to perform basic business mathematical functions is required. Ability to work with minimal supervision is required. Ability to work effectively in a team environment is required. Complying with all operating policies, procedures, executed Plans, and Programs is required. LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers. PHYSICAL REQUIREMENTS The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is constantly required to talk, hear, and feel. The employee is frequently required to sit, stand, walk, use hands to grasp, and use fingers to maneuver objects. The employee may be infrequently required to lift, pull/push, stoop, kneel, crouch, and reach. Specific vision abilities required by the job include close visual acuity, distance vision, peripheral vision, and depth perception. The physical strength rating of this position is classified as sedentary work which includes exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Operation of a computer keyboard, headphones, telephone, and hand calculator are required. Understanding of addition and subtraction, simple math, simple drawings, technical reports, and technical instructions is required. In addition, the employee must be able to write or present simple memos, summaries, business letters, and technical reports.

Are you a spreadsheet wizard with a knack for numbers? Do you excel in Word and navigate Excel with ease? Calling all Administrative Assistants with a passion for posting accounts payables and receivables, crafting killer spreadsheets, and crunching numbers with more skill than a professional magician! Job Duties: Post accounts payables and receivables like a pro Create spreadsheets that would make even mathematicians jealous Use formulas with the finesse of a secret agent cracking a code Type quotes faster than the speed of light Prepare bids that win hearts and contracts Perform other administrative/bookkeeping duties like a multitasking ninja Schedule: Monday through Friday, from 8 a.m. to 4:30 p.m. Job Requirements We're seeking a detail-oriented Administrative Assistant who can tackle accounts payable/receivable like a pro, work independently, and pass background checks with flying colors. Administrative Assistant experience Proficiency in Word and Excel Strong math and spreadsheet skills Ability to work independently Detail-oriented If you're savvy with Sage and Bookkeeping too, you're a step ahead of the game! Apply now and let's crunch those numbers together! Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Administrative Assistant position, please submit your resume to *******************, call **************, or TEXT "your name & 177795" to **************. Additional Information For over 35 years, Area Temps has been committed to providing Northeast Ohio companies with office staffing services, technical, skilled trades, industrial and professional staffing solutions. We measure our success by the thousands of people who have accepted permanent positions with our client companies, either through a direct hire or after successfully completing an initial temporary assignment. Meet Your Recruiter Parma Office With almost 40 years experience in Greater Cleveland and thousands of people employed successfully each year, Area Temps still believes that the best way to serve both our employees and our customers is through personal service. When you apply online, we'll review your work skills and location preferences within 24 hours. Qualified candidates will be contacted to arrange for a personal interview, and our personnel supervisors will work with you to find the perfect assignment.

The Cleveland Steel Tool Company is a privately held family manufacturing company located in Cleveland, OH. We have been in business for 117 years and serve the structural steel, construction, truck frame, farm implement and repair/maintenance industries. We have an immediate opening for a full-time Office Administrator position in our manufacturing facility located in Cleveland, Ohio. The ideal candidate will be one who has knowledge of office processes and protocol, and experience in coordinating a busy office. Responsibilities We are seeking a full-time office admin. Responsibilities will include: Answering phones Managing customers' accounts receivables Entering and coordinating accounts payables Coordinating information and document flow between departments Filing Invoicing daily shipments Scheduling and maintaining freight pickups Other responsibilities as needed Requirements Pleasant telephone voice/manner, clear speaking voice, outstanding command of the English language, good listening skills Knowledge or experience in AR/AP Must be self-motivated, confident, positive and professional when dealing with both internal and external customers A team player who is flexible and takes pride in their work Ability to multi-task in a fast-paced environment Proficiency in Microsoft Office products, Outlook, Word and Excel Strong math skills, including fractions and metric conversions A strong work ethic with a positive can-do attitude Strong problem-solving skills and attention to detail High School degree required

Secretary III - Anticipated Openings JobID: 4394 OFFICE SUPPORT/SECRETARY III Date Available: TBD Additional Information: Show/Hide Secretary III - Anticipated Openings Starting Pay: $39,381.87 Description: This is advanced office support work for the Akron Public Schools. An employee in this classification is responsible for providing complex office support for an Akron Public Schools administrative or school office, or major project including the delegation and coordination of the work of other office support personnel. An employee in this classification works under general supervision with considerable opportunity for exercising independent judgment in carrying out the duties and responsibilities of the job, in setting priorities and procedures for the work and in delegating to others. Functions: Transcribes data using electronic equipment Operates a variety of modern office equipment such as personal computer with standard and customized business software, printer, photocopier, facsimile, intercom PA system, security buzzer, scanner and calculator to perform various aspects of the work. Composes and/or types and proofs office correspondence such as letters, memos, forms reports, bulletins, mailings, facsimiles, time sheets, building permits, attendance cards, teacher lists, graduation and class lists, etc. Greets visitors, screens and routes telephone calls, takes messages and provides general information to callers and visitors and answers routine questions or inquiries Sets up meetings, including contacting participants, reserving meeting rooms and audio-visual equipment, preparing or overseeing preparation of materials for meeting Performs student services tasks such as enrollment and withdrawal of students using the computer network system Prepares supporting documents for student discipline referrals Serves as the school treasurer if assigned to an elementary school Attends Open House, interim/report card pickup sessions, Parent/Teacher conference night, graduation, and other school events outside of normal work hours, if assigned to a school Provides assistance to parent and student organizations and serves as liaison with parents, community and inter-agency personnel and provides pertinent information to staff and public Makes travel arrangements for supervisor(s) as needed Types purchase requisitions, travel requests, Board Recommendations, etc. Uses a computer, software, and printer to accomplish complex word processing, database, spreadsheet, and presentation tasks as required Establishes and maintains all records, systems and procedures necessary to the office administration of a major program or project Maintains school master calendar and coordinates activities for use of building and processing building permits Maintains visitor registration book Researches and queries records and databases and prepares statistical and summary reports as needed or requested Researches and compiles background data necessary to complete work and assist staff members Orders office supplies and maintains supply inventories and records Completes school/department payroll and distributes appropriate attendance forms Monitors budgets and may be clerk/custodian of funds Reconciles, verifies, documents and prepares payroll forms and records Verifies accuracy and completeness of records, invoices, vouchers, forms, applications, budgets, proposals, reports and correspondence Orients substitutes Coordinates special program events Delegates and coordinates work of office assistants/or other office support staff in the department Processes daily mail as needed Exercises organizational and time management skills to complete tasks Attends meetings and in-services as required Promotes customer service by personal appearance, attitude and conversation Promotes good safety practices and procedures Maintains respect for confidential information Coordinates maintenance and repair of office equipment Maintains distribution schedule of bulletins and reports Maintains knowledge of specific program area and Akron Public Schools' policies and procedures Travels locally and outside of district as required Performs related work as required Requirement: Required Knowledge, Skills, and Abilities: Considerable knowledge of modern office practices and procedures and the operation of standard office equipment Considerable knowledge of business English, including spelling, punctuation and grammar Considerable knowledge of document format construction Considerable knowledge of the use of personal computers and related software to perform office support work Knowledge of Akron Public Schools' rules, regulations procedures and functions Skill in carrying out basic mathematical calculations and in formatting and presenting standard statistical data Skill in establishing and maintaining manual and computerized file, database and spreadsheet systems Skill in the use of modern office equipment for purposes of communicating, duplicating, data entry and retrieval, and word processing Skill in composing and preparing business letters, reports, and other documents using proper spelling, grammar, punctuation and format construction Skill in establishing and maintaining effective working relationships with other persons Skill in accurately sorting, organizing and filing documents and data alphabetically, chronologically and numerically Skill in communicating ideas and directions clearly and effectively both orally and in writing Ability to type at a speed and accuracy level determined at the time of examination Ability to plan, assign and coordinate the office support activity of other employees Ability to anticipate and prepare materials needed for meetings, procedures, and events Ability to prioritize, organize, time manage and problem solve office support activities Ability to develop, design and implement office activity procedures and operations Ability to follow oral and written instructions Ability to perform a wide variety of tasks concurrently with constant interruptions Minimum Qualifications: Graduation from an accredited high school or G.E.D. A minimum of three years of experience in responsible office support work Conditions: Ability to perform a wide variety of tasks concurrently with constant interruptions Equipment Operated: • Personal computer with related software and printer • Photocopier • Calculator • Telephone • Facsimile • Typewriter • Scanner • Electronic transcription equipment • Intercom/PA equipment • Security buzzer • Other equipment relevant to job duties Additional Working Conditions: • Frequent repetitive hand motion, e.g., typing, keyboarding, filing • Frequent interruptions by telephone, security buzzer staff and visitors to the office • Frequent exposure to blood, bodily fluids, and tissue • Frequent interaction with irate visitors and/or unruly children not to include supervision of unruly children • Occasionally may be required to sit for long periods of time • Occasionally required to work a flexible schedule • Occasionally required to attend in-service and training sessions • Occasionally required to travel

This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment. Clearance Requirements Public Trust clearance is required for this role. Onsite Requirements This role is onsite in Cleveland, OH, requiring five days per week presence. Responsibilities Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval. Assist in preparing management reports and maintaining calendars of key activities. Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents. Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information. Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability. Run ad-hoc reports from SAM to support analysis and documentation. Verify timely lease payments and confirm active ingress data accuracy. Identify opportunities for process improvement and collaborate with team members to implement changes. Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant. Qualifications 2-5 years of experience in administrative, analytical, or property management roles. Exceptional attention to detail and organizational skills. Ability to manage high-volume, deadline-driven tasks effectively. Effective written and verbal communication skills. Willingness to research and resolve complex information inquiries. Experience with CAD or similar systems is a significant plus. Internal audit or civil engineering background is helpful but not mandatory. Ability to work independently and prioritize tasks efficiently. Desired Skills Strong proficiency with SharePoint, Teams, or similar document management platforms. Experience with real property systems or lease management. Analytical skills for running reports and supporting data analysis. Problem-solving skills to identify and implement process improvements.

The Senior Loan Administrator will be responsible for performing various administrative duties to provide consistent, high-quality service to Corporate Banking customers in a highly personalized, professional, and timely manner. This individual will work with commercial lenders to grow and maintain the Corporate Banking loan portfolio. The Senior Loan Administrator will also work with various departments to process new loan requests and annual loan reviews. Qualifications: * High School Diploma/GED required. College degree preferred. * Two years of banking or administrative experience required. Commercial lending, residential lending, or consumer lending experience desired. * General bank operational knowledge, including commercial loan systems and customer information systems, is preferred. * Ability to apply job knowledge and good judgement in problem solving and decision-making situations. * Must have excellent written and verbal communication skills, which includes professional grammar and demeanor. * Ability to prioritize, work under pressure and meet critical deadlines. * General working knowledge of Microsoft Word and Excel. * Good typing and proofreading skills with strong attention to detail. Principal Activities and Duties: * Assist commercial lenders in processing new loan requests by ordering appraisals, credit reports, property reports, flood reports and other various items needed for the transaction. * Assist commercial lenders with portfolio maintenance and exceptions (e.g., loan documentation, financial statements, insurance, collection of monthly borrowing base certificates, etc.) * Prepares commercial loan system input worksheets to establish new accounts and service existing accounts. * Creates and maintains credit files, including scanning and indexing all credit files into Nautilus. * Works closely with Commercial Loan Operations, Underwriting and Credit departments. * Interacts with Dollar Bank's legal department and outside counsel, when necessary, to prepare loan documentation and oversee loan closings. * Assist commercial lenders and the legal department on delinquent accounts and workouts. * Compose internal memos and external correspondence. * Strengthen customer relationships through timely and efficient response to their needs. * All employes have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by Dollar Bank's risk management program. Compliance with regulatory laws and company procedures is a required component of all position descriptions. * Perform other duties, as necessary. Salary Range: 45,000-58,000

Apply OFFICE SERVICE ASSISTANT (OA) Department of Defense Defense Finance and Accounting Service Accounting Operations (FR-JA) Apply Print Share * * * * Save * This job is open to * Requirements * How you will be evaluated * Required documents * How to apply Summary This job announcement uses the USA Hire Assessment to evaluate applicants. For more information, visit USA Hire Assessment. Summary This job announcement uses the USA Hire Assessment to evaluate applicants. For more information, visit USA Hire Assessment. Overview Help Accepting applications Open & closing dates 01/12/2026 to 01/26/2026 Salary $52,688 to - $68,496 per year Pay scale & grade GS 7 Location 1 vacancy in the following location: Cleveland, OH 1 vacancy Remote job No Telework eligible No Travel Required 25% or less - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 7 Job family (Series) * 0303 Miscellaneous Clerk And Assistant Supervisory status No Security clearance Other Drug test No Position sensitivity and risk Noncritical-Sensitive (NCS)/Moderate Risk Trust determination process * National security Financial disclosure No Bargaining unit status Yes Announcement number CL-12858838-26 Control number 854139500 This job is open to Help Internal to an agency Current federal employees of the hiring agency that posted the job announcement. Clarification from the agency This announcement is open to current, permanent DFAS employees in the competitive service and current DFAS VRA employees in the local commuting area and eligible DoD PPP Military Spouse preference applicants. Duties Help * Serves as Office Services Assistant to the Director of Accounting Operations, as well as provides support to all Accounting mission areas to include leadership and employees. * Acts as a liaison between the Director and personnel associated with program areas both within and outside of Accounting Operations. * Provides office personnel and customers with accurate, timely information on procedures, reports, requirements, suspense dates, planned meetings, agendas, and other necessary matters. * Establishes and maintains office technical and administrative files in accordance with applicable regulations. * Prepares and submits requisitions for office supplies, printing support, and related materials based upon personal assessment of office requirements or as requested. * Manages calendar, arranges conferences, and makes necessary arrangements for travel, including arranging schedule of visits and making transportation and housing reservations. Requirements Help Conditions of employment * Must be a U.S Citizen or National * This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination. * Registered for Selective Service (males born after 12-31-1959) * Suitable for Federal employment * Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service. * Time in Grade Requirement - see the Qualifications field below for more details. * Obtain/Maintain Financial Management Certification * New employees to the Defense Finance and Accounting Service will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov. Qualifications Basic Requirement: Must be able to type at least 40 words per minute with 3 or fewer errors. You may be asked to take a typing test to verify this requirement. In addition to meeting the basic requirement, qualified applicants must possess one year of specialized experience equivalent to the next lower grade (GS-06) in the Federal service, which demonstrates the ability to perform the duties of the position. Specialized experience is defined as: providing administrative, technical, and general office support duties to an organization; serving as a point of contact for internal and external customers to provide general and technical information about an organization; using computer software to prepare, edit, and format general communications, reports, and briefings. Time-in-Grade: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-???????06 or higher grade in Federal Service. The effective date of your SF-50 must reflect that you will meet the 52-week time in grade requirement within 30 days of the announcement closing. You may qualify for consideration if meeting time-in grade, specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement. Education GS-7 Substitution of Education for Experience: One full year of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (**************************************************** Additional information * Moving expenses will not be paid. * The Tax Cuts and Jobs Act of 2017 makes certain reimbursements/payments taxable. For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible, click here. * For positions where relocation is paid (see Location block of vacancy announcement), you can learn more about relocation allowances and entitlements. * Telework availability is limited and will only be provided on a rare case-by-case basis during situations where Agency Leadership has determined that telework serves a compelling DoD need. * We may use this announcement to make a temporary promotion. For some positions, the temporary promotion may be made permanent without further competition. * Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment. * As a condition of employment, you may be required to serve a 1-year probationary period, during which we'll evaluate whether your continued employment advances the public interest. The evaluation will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment advances agency or governmental goals; and whether your continued employment advances the efficiency of the Federal service. At the end of the probationary period, your employment will be terminated unless you receive certification that your continued employment advances the public interest. * We may use this announcement to fill additional vacancies within 120 days of the closing date. * This position is Non-Exempt from the Fair Labor Standards Act. * Travel requirement is Seldom. * This position is covered by a bargaining unit. * Pay for first time hires to the Federal Government will typically be set at step 1 salary range for their respective grade level. * Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, here. * The Security Designation will vary and dependent upon position and may require a secret clearance or higher. Employment in this position requires a background investigation which may delay starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed/undisclosed background issues, the employment offer may be withdrawn. Individuals selected are required to obtain/maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment. Failure to maintain eligibility to occupy a sensitive position may result in termination. For more information see the security section of Understanding Vacancy Announcements. * Criminal History Inquiries- For some positions, criminal history inquiries may not take place before you receive a conditional job offer. Please see Fair Chance to Compete for Jobs Act of 2019 (dfas.mil) for more information on The Fair Chance to Compete Act, exceptions, and DFAS contact information. Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. IMPORTANT NOTE - YOU MUST FOLLOW ALL APPLICATION INSTRUCTIONS CAREFULLY. ERRORS OR OMISSIONS MAY AFFECT YOUR RATING. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application and your responses to all assessments required for this position. The USA Hire Assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help You must provide a complete Application Package which includes: 1. Resume: A two-page maximum resume is required. Applicant guidance on the two-page resume requirement may be found at OPM.gov or at USAJ Resource Center. 2. Complete initial Eligibility Questionnaire: Your resume must demonstrate the quality of your work as it relates to the experience requirements outlined in the job announcement. 3. Other Supporting Documents. 4. If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here. The following supporting documents are ONLY required if applicable to your personal qualifications or status. They must be received by the closing date of the announcement. 1. Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience. For additional information on acceptable documents or to see if you must submit documentation click here Transcripts and Certifications. You must also document your education and/or certifications in your resume. 2. SF-50: Current and former federal employees, including current and former DFAS employees, must submit their SF-50 (Notification of Personnel Action) reflecting their highest grade held on a permanent basis for at least 52 weeks, tenure, and appointment type. Failure to provide this document may result in disqualification. 3. Veterans Documentation: Click to review these authorities and documents verifying eligibility for a VEOA, VRA and/or 30% or more disabled veterans hiring authorities. 4. Military Spouse Preference (MSP) Eligible: Military Spouse Preference applicants, must be selected and placed at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference. To download the checklist, select "Save" or "Save As" instead of "Open." Save the document to your device then open it as a PDF. Once the form is opened, select "Enable All Features" and the form will populate so that it can be completed. ************************************************************** 5. Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician preference. Click here to obtain a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist. 6. Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible: MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician Disability preference. Click here to obtain a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist. 7. Retained Grade PPP Eligible: Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Retained Grade PPP Self-Certification Checklist to verify your eligibility for Retained Grade preference. Click here to obtain a copy of the Retained Grade PPP Self-Certification Checklist. 8. ICTAP Eligibles: A copy of the RIF separation notice and SF-50 if available. 9. Other Special Hiring Authorities: Click here to review these authorities and the documentation you are required to submit. 10. You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility. WARNING: Failure to submit a complete application package including any required documentation by 11:59 PM (EST) 01/26/2026, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. How to Apply Help The following link will help you determine if you meet the eligibility to apply for this position: *************************************************************************************** PLEASE NOTE: You will be considered only for those appointment eligibilities for which you select, attach supporting documentation and are found eligible. Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: * Click the Apply Online button. * Answer the questions presented in the application and attach all necessary supporting documentation. * Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. * If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. * Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. * Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. * Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. * Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at **************************************** To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: ******************************************************** Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Agency contact information HR Customer Care Center Phone ************** Email ************************************************ Address DFAS - ACCOUNTING OPERATIONS -CLEVELAND 1240 E. 9th Street Cleveland, OH 44199 US Next steps The resume you submit will be used to assess your qualifications for the job and to identify the best-qualified applicants to be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps is completed. After making a tentative job offer, we will conduct a suitability/security background investigation. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request Required Documents Help You must provide a complete Application Package which includes: 1. Resume: A two-page maximum resume is required. Applicant guidance on the two-page resume requirement may be found at OPM.gov or at USAJ Resource Center. 2. Complete initial Eligibility Questionnaire: Your resume must demonstrate the quality of your work as it relates to the experience requirements outlined in the job announcement. 3. Other Supporting Documents. 4. If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here. The following supporting documents are ONLY required if applicable to your personal qualifications or status. They must be received by the closing date of the announcement. 1. Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience. For additional information on acceptable documents or to see if you must submit documentation click here Transcripts and Certifications. You must also document your education and/or certifications in your resume. 2. SF-50: Current and former federal employees, including current and former DFAS employees, must submit their SF-50 (Notification of Personnel Action) reflecting their highest grade held on a permanent basis for at least 52 weeks, tenure, and appointment type. Failure to provide this document may result in disqualification. 3. Veterans Documentation: Click to review these authorities and documents verifying eligibility for a VEOA, VRA and/or 30% or more disabled veterans hiring authorities. 4. Military Spouse Preference (MSP) Eligible: Military Spouse Preference applicants, must be selected and placed at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference. To download the checklist, select "Save" or "Save As" instead of "Open." Save the document to your device then open it as a PDF. Once the form is opened, select "Enable All Features" and the form will populate so that it can be completed. ************************************************************** 5. Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician preference. Click here to obtain a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist. 6. Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible: MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician Disability preference. Click here to obtain a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist. 7. Retained Grade PPP Eligible: Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Retained Grade PPP Self-Certification Checklist to verify your eligibility for Retained Grade preference. Click here to obtain a copy of the Retained Grade PPP Self-Certification Checklist. 8. ICTAP Eligibles: A copy of the RIF separation notice and SF-50 if available. 9. Other Special Hiring Authorities: Click here to review these authorities and the documentation you are required to submit. 10. You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility. WARNING: Failure to submit a complete application package including any required documentation by 11:59 PM (EST) 01/26/2026, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - Cleveland, Emerald Pkwy Division: Air & Sea Job Posting Title: Administrative Specialist, Office Manager Time Type: Full Time Duties and Responsibilities Oversee day-to-day office activities as main point of contact in reception area, and keep management informed. Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists. Managing keycards, badges, and Envoy system for visitors. Maintaining training records, CW1 license records, assist with employee termination. Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions. Maintaining the office condition & order in storage rooms, arranging necessary repairs. Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required. Liaise with facility management vendors, including cleaning, catering and security services. Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Provide general support to visitors. Assist in the onboarding process for new hires and trainees, including mobile phones. Plan in-house or off-site activities, like parties, celebrations and conferences. Partner with HR to update and maintain office policies as necessary. General IT support to guide employees to the correct resource and process. Wellness ambassador for the Branch. Facilities security coordinator. Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment. Assist with branch participation with the Business Continuity Plan (BCP). QHSE program responsible if no other employee in the branch has been assigned. Educational background / Work experience Bachelor's degree in business administration, office management, or a related field is preferred. Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills. Skills & Competencies Strong organizational and multi-tasking abilities. Excellent communication and interpersonal skills. Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook). Attention to detail and problem-solving skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Function / Market & Industry Knowledge / Business Acumen / Processes Supervisory Responsibilities (if any) May involve working with administrative staff providing guidance, training, and performance feedback as needed. Preferred Qualifications Certification in office management or administrative support (e.g., Certified Administrative Professional). Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite). Knowledge of basic accounting principles for budget management. Language skills Fluent in English (verbal and written) Computer Literacy Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Familiarity with office management software for scheduling, document management, and communication. For this position, the expected base pay is: $22.75 - $30.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook.

Job DescriptionSalary: Competitive Are you someone who thrives in a high-energy, fast-paced environment? Do you love working with a collaborative, dynamic team that values innovation and efficiency? As our Office Administrator, youll play a key role in supporting our diverse departments and driving the smooth operation of our office. Were looking for an enthusiastic, proactive individual who loves to stay busy, solve problems, and be part of an exciting, high-impact team! Job Type: Full-time, Monday through Friday, 8:00 AM 5:00 PM Key Responsibilities: Take charge of accounts receivable and accounts payable, and drive timely follow-up with clients to ensure payments are received and contracts are invoiced promptly Scheduling and invoicing contracts, ensuring everything is processed smoothly Work closely with senior management and sales staff, providing progress updates and collaborating to enhance ongoing projects and operations Serve as the face of the company, answering and managing phone calls and emails, connecting clients with the right people in a kind and composed manner Keep our operations running efficiently by maintaining up-to-date policies, procedures, and office organization Handle outgoing mail and deliveries with precision and care Keep our office stocked and ready by monitoring and maintaining inventory of all operational supplies Required Knowledge, Skills, and Abilities: Energized by working in a fast-paced, high-energy environment, with the ability to match pace. Expert in Microsoft Office Suite, with an emphasis on Excel, and a working knowledge of Adobe Softwaretech-savvy is a must Strong communication skills, both written and verbal, with an ability to connect with everyone from clients to senior management A master of organization and time management, and the ability to prioritize like a pro Independent and driven, able to take initiative and follow through on projects with minimal direction Passion for details, deadlines, and delivering high-quality results Experience with billing, accounts payable, and accounts receivable is a plus, but a positive attitude and a willingness to learn is key! Education and Experience Requirements: High School Diploma or equivalent A current, valid drivers license and insurability through the companys insurance policy QuickBooks knowledge is a plus, but not required Physical Demands and Work Environment: The position is primarily based in an office setting. Physical demands include light lifting, visual tasks (reading, color distinction, acuity, depth perception, and peripheral vision), sitting, standing, talking, turning, and walking. Benefits: 401(k) plan with company match YMCA membership Health insurance Vision insurance Short-term and long-term disability coverage Life insurance Paid time off Paid holidays At our company, we believe in the power of collaboration, creativity, and efficiency. If you're an energetic, motivated individual who thrives on challenge, and you're looking to join a fast-paced team thats as passionate about progress as you are, we want to hear from you!

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is looking to hire a Workplace Coordinator who can provide a comprehensive Workplace Facilities Management service including providing high quality customer service and technical support provision to all the users of the Akron Arcadis office. Understanding and using relevant Facilities Management procedures and processes to ensure consistency and compliance. Maintain office operations by receiving and distributing communications; maintain supplies and equipment; assist the office staff with Workplace projects, systems, and procedures. Support Workplace Operations (Ops) Regional Manager in the management of the office and provision of the facilities management agreed services for the office. Role accountabilities: Position responsibilities include, but are not limited to: Work as a team to provide the agreed facilities management service, including the provision of a reception service. Answer phone calls and greet clients/guests in a professional and positive manner. Forward information by receiving and distributing communications; collecting and mailing correspondence; disseminating messages to appropriate staff. Respond to customer queries in person, by email and phone to provide an effective customer service. Supports and enhances the office by taking ownership of Workplace Ops/office procedures/ functions; proactively explores opportunities to add value to the office and staff. Maintains Workplace Ops procedures in compliance with corporate processes/ policies. Resolve day to day office operational issues and escalate appropriately where necessary. Understand and use Facilities Management procedures and processes to carry out and record relevant tasks and activities. Develop an understanding of Facilities management, health and safety, and environmental management responsibilities and contribute to their compliance. Manages office overhead budget, explains variances. Works with Indirect Project Manager, Regional Workplace Ops Manager, and Program Manager to review office budget as needed. Maintains office and breakroom supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items. Maintains Workplace equipment by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation. Maintain and troubleshoot AV equipment; ensure proper functionality and operation for meetings, events, and presentations. Liaison to Property Management/Property Maintenance. Coordinate building/suite access badges for staff. Work to resolve office suite issues when needed. Use Facilities Management tools including a helpdesk, document management, and booking systems to accurately record information and escalate any issues. Order regionally for line manager-requested new hire computer peripherals. For local new hires, review authorization documents and complete/submit employer section of verifications. Provide virtual Workplace Ops support to other offices within region. Coordinates catering, set up/tear down of internal/client meetings and events as needed. Maintain schedule and coordination of conference room meeting spaces. Responsible for maintaining onsite and offsite file maintenance and archiving (Iron Mountain). Be onsite for and assist with office moves. To include but not limited to assisting with coordinating of vendors, relocation of files, assisting in decommissioning of existing space and organizing of new space. Qualifications & Experience: Position requirements include, but are not limited to: Minimum years of experience: 2-4 years Previous experience in a facilities management, administrative or customer service role. (Preferred) Education required: Associates or Equivalent work experience Registrations/Certifications preferred: Notary Strong Microsoft Office skills (Teams, Word, Excel, PowerPoint) Strong Interpersonal and organizational skills. Basic Financial skills, able to work with budgets and invoices. Exercises discretion and confidentiality. Deals effectively with rapidly changing priorities and last-minute deadlines. Detail-oriented, dependable, proactive and ability to work with minimum supervision. Potential travel required for this position. This position does not manage others Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $22/Hr - $25/Hr. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. #LI-VS1

Under general direction, the Visual Communications Assistant assists the Center Manager/Franchise Partner in the administration of daily center operations. RESPONSIBILITIES Answer the phone and direct callers to the appropriate individual. Copy and file documents, work orders, estimates, invoices, etc., as needed. Assist the sales team as needed (i.e.: by contacting customers when orders are ready for pickup, labeling and mailing marketing materials and follow-up letters when requested, etc.). Maintain store appearance, update in-store merchandising and keeping area neat. Order and manage office supplies; make sure departmental needs are met, copier and FAX machine have paper, etc. Assist Visual Communications Expert as needed (i.e.: contact vendors for pricing, shipping updates, minor project management, estimate follow-up, and customer services needs Input data, fax, mail, copy and file. Manage incoming emails and redirect to appropriate staff member. Participate in and practice the FASTSIGNS sales mentality of “Everybody Sells”. Constantly be looking for sales opportunities for the center. Serve as a backup for answering the phone if the franchise partner, manager and sales/service employees are busy assisting other customers. Assist at the front counter as needed. Understand the sales process enough to consult with customers to determine project needs and solutions. Compensation: $14.00 / hr At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

Job Status/Type: Full-time, year-round Entry to Mid-Level Shift/Schedule Requirements: Ability to work various shifts and days including nights, weekends and holiday periods to meet business needs. The Maintenance Office Assistant will perform receptionist duties including greeting and receiving visitors and directing them to the proper individual and/or department, and answer, screen and transfer/dispatch calls to the appropriate personnel. This position will operate two way base radio for communication to maintenance trades and supervision, provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, date entry, creating spreadsheets, sorting and distributing mail, and monitor and maintain all associates' timekeeping, attendance tracking and entry of schedules. Additional duties include entering purchase order requests in the JD Edwards accounting system and processing packing lists and invoices as well as the distribution of open invoices. Responsibilities: Maintain, research, distribute and track all open invoices sent through the OnBase system. Process receipts and invoices in JD Edwards, Smartsheet and OnBase on a daily basis. Provide trouble shooting assistance with receiving issues regarding invoices not clearing in OnBase. Create and distribute monthly spreadsheet of Open Purchase orders to Leaders. Timekeeping: Review and correct all departmental labor time-clock entries in Kronos on a daily basis. Obtain all required documentations of approval for any time edit corrections. Update and maintain all maintenance division schedules. Maintain and track associates' attendance via hard cards, spreadsheet and Kronos. Work with Manager on any discrepancies. Greet and receive all visitors and direct them to the proper individual and/or department. Answer, screen and dispatch calls to the appropriate personnel while maintaining the daily call logs/work lists for all trades. Provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, typing divisional correspondence, creating spreadsheets, sorting and distributing mail and coordinating events. Assist with organization and distribution of employee incentives. Labor Distribution: Data entry of all work records on a daily basis. Benefits: 3 weeks paid vacation (6 sick days, 8 paid holidays) Several medical coverage options to fit your needs best 401K match FREE entry to ALL our parks and water parks! Perks: Complimentary tickets for friends and family Discounts on food and park merchandise Full-time and part-time employee events and gatherings Qualifications: High school graduate or GED. Knowledge of office practices, computer literacy, data entry skills; proficient in keyboarding 50-55 wpm. Smartsheet, Microsoft Office and Windows based operating systems. Organization, multi-tasking and communication skills. Experience with JD Edwards, Kronos, OnBase, Smartsheet and Docusign Ability to work nights, weekends and holiday periods to meet business needs. Ability to pass a mandatory (or random) drug test, per Company policy, unless prohibited by state or provincial law. Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.

Salary Grade Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.41 per hour, depending on qualifications, experience, department budgets, and industry data. Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess. Job Description POSITION OBJECTIVE Working under general direction, the Department Assistant 3 will provide direct administrative support to the PhD Program Director and to the PhD in Nursing Program. The department assistant will coordinate and maintain the efficient operations of the PhD program office by facilitating clear communication with students, faculty, staff, and administration. The department assistant will function as a member of the School of Nursing academic support team providing support for the Council, admissions committee, faculty teaching, and administrative support for all training grants related to the PhD in nursing program. ESSENTIAL FUNCTIONS Perform various duties of an administrative nature requiring accuracy. Provide academic support for the PhD program and has overall responsibility for the smooth functioning of the PhD program. Maintain templates for syllabi related to courses in the PhD program; maintain database of syllabi; organize and analyze faculty course evaluations each semester; analyze and report results of student scores; and provide support for program-specific syllabus and exam development. Maintain confidential records including relevant student forms and records of student academic status. Track student compliance with academic requirements and progress through the program. Process student petitions, student statistics, and contact information. Maintain on-line database of information on PhD students for use in creating management reports, completing surveys and providing accurate data. Track the academic progress and records of PhD students receiving fellowships, traineeships, etc. Track PhD students awards, presentations and publications; maintain an accurate database containing this information. Maintain records of PhD Committees, candidacy, proposal defense and dissertation approvals; communicate the scheduling and completion of these milestones through email / media. Coordinate PhD dissertation process from preparation to completion including submission of PhD dissertation to the School of Graduate Studies and monitoring compliance with university deadlines. Coordinate bi-annual new PhD student orientation. Organizing and managing the annual PhD Fall Gathering. Coordinate new advisor orientation in collaboration with the Program Director. Assist PhD students in finding funding sources for scholarships or other financial support needed (i.e., travel related to research presentations, attendance at research conferences, etc.). In addition to the regular duties, the assistant will be responsible for more complex or difficult matters such as assisting in the preparation of PhD student satisfaction surveys and facilitating collection of this information as needed for the five-year review. Other activities include drafting the annual reports for the PhD program, including annual reports to funding agencies for training grants, and assisting in the preparation of training grant proposals, including fellowships and pre-doctoral traineeships. (35%) Provide administrative support to the PhD program director and PhD program faculty. Maintain PhD program director's calendar and appointments. Coordinate travel arrangements, process travel reimbursements and maintain records of travel expenses and reimbursements, as requested. Facilitate communication between the program and appropriate offices in the university. Serve as administrative assistant to the PhD Council, coordinate agenda, meetings and enrollment reports. Provide PhD program faculty committee support: arrange monthly meetings, including space and refreshments as needed; transcribe and distribute minutes; communicate information regarding upcoming meetings including appropriate agenda; and send notification of committee decisions to those responsible for implementation of decisions. Coordinate workflow between programs and departments within the School of Nursing as needed. Assist with review and update of academic aspects of the website in collaboration with University Marketing and Communications. (25%) Coordinate communication with PhD students, faculty, staff and administration. Implement academic policies set forth by the School of Graduate Studies. Respond to inquiries from Graduate Studies in collaboration with the Program Director. Maintain Graduate Studies forms on the School of Nursing website so that they are current. Maintain relevant program records: communications, memos and statistics; program committee minutes; program evaluation information; budget records; current and past course syllabi; correspondence with students; and grant funding agencies. Provide administrative support to the PhD Student Nurses Association. Notify students and faculty of upcoming events and meetings. Maintain office supplies inventory; order supplies as needed to meet program requirements. Maintain and analyze accounting/bookkeeping records for department; prepare all invoices and reimbursement related to the programs for processing. May authorize routine department expenditures, prepare or assist in preparing budgets, reconcile monthly expense statements, budget analysis/ forecasting, expense reports. (20%) In collaboration with the Office of Student Recruitment & Enrollment facilitates all stages of student recruitment. Coordinate and organize student recruitment materials and visits to campus. Attend and assist with planning and preparation of PhD student recruitment events, including luncheons and information sessions. Collaborate with the offices of student recruitment and enrollment and student services to maintain updated program information. Coordinate the admissions process, including scheduling of interviews with faculty and voting by PhD admissions committee. Provide administrative support for the chair of the PhD admissions committee. (20%) NONESSENTIAL FUNCTIONS Perform duties of other academic support staff members when the need arises. Perform other duties as assigned. ( CONTACTS Department: Frequent contact with faculty, Registrar, Financial Aid, Student Services, finance staff and administration to exchange information. University: Regular contact with Office of Graduate Studies, Student Accounting Office, university administration, university libraries, university Food Services, University Health Service and International Office for Students to exchange information. External: Moderate contact with clinical agencies, caterers, counterparts at other universities, federal training program management officials, various professional organizations and grant funding agencies to exchange information Students: Continuous contact with all students in the PhD in Nursing Program to provide information and coordinate events. SUPERVISORY RESPONSIBILITY No supervisory responsibility. QUALIFICATIONS Experience: 5 or more years of related experience in an office environment with various groups of students or others required. Business experience or equivalent environment preferred. Education/Licensing: High school education required; bachelor's degree preferred. REQUIRED SKILLS Excellent verbal communication skills. Ability to work with and protect highly confidential information. Ability to work with various groups of people including students, faculty, alumni and administration, including international students. Ability to prioritize work. High level of independence and autonomy. Must be well organized. Ability to maintain a strong customer focus. Must be professional in demeanor, dress and communication. Must be able to work under pressure at times and exhibit calmness in stressful conditions. Ability to handle multi-tasking. Proficiency in typing with speed and accuracy. Computer literate with experience in word processing (MS Word), spreadsheet preparation (Excel), database use (Access), graphic skills (MS PowerPoint), scanning, scheduling software, Internet searches and e-mail. Shorthand and medical/scientific terminology a plus. Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. Ability to meet consistent attendance. Ability to interact with colleagues, supervisors and customers face to face. Willingness to learn and utilize Artificial Intelligence (AI). WORKING CONDITIONS A professional office setting requires meeting frequent deadlines and the ability to work collaboratively with students, faculty, and staff representing a range of perspectives and experiences. The employee may need to be available for some evening or weekend events. EEO Statement Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information. Reasonable Accommodations Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at ************ to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis. .

This is advanced office support work for the Akron Public Schools. An employee in this classification is responsible for providing complex office support for an Akron Public Schools administrative or school office, or major project including the dele Secretary, Processing, Equipment, Support, Operations, Technology, Education, Computer

This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment. Education & Certification Requirements A high school diploma or GED is required. Bachelor's degree is preferred, but not mandatory. Clearance Requirements Eligibility to obtain a Public Trust clearance is required. Onsite Requirements This role is fully on-site (5 days/week) in Cleveland, OH. Responsibilities Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval. Assist in preparing management reports and maintaining calendars of key activities. Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents. Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information. Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability. Run ad-hoc reports from SAM to support analysis and documentation. Verify timely lease payments and confirm active ingress data accuracy. Identify opportunities for process improvement and collaborate with team members to implement changes. Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant. Qualifications 2-5 years of experience in administrative, analytical, or property management roles. Exceptional attention to detail and organizational skills. Ability to manage high-volume, deadline-driven tasks effectively. Effective written and verbal communication skills. Willingness to research and resolve complex information inquiries. Experience with CAD or similar systems is a significant plus. Internal audit or civil engineering background is helpful but not mandatory. Ability to work independently and prioritize tasks efficiently. Desired Skills Strong proficiency with SharePoint, Teams, or similar document management platforms. Experience with real property systems or lease management. Analytical skills for running reports and supporting data analysis. Problem-solving skills to identify and implement process improvements.

DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - Cleveland, Emerald Pkwy Division: Air & Sea Job Posting Title: Administrative Specialist, Office Manager Time Type: Full Time Duties and Responsibilities Oversee day-to-day office activities as main point of contact in reception area, and keep management informed. Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists. Managing keycards, badges, and Envoy system for visitors. Maintaining training records, CW1 license records, assist with employee termination. Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions. Maintaining the office condition & order in storage rooms, arranging necessary repairs. Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required. Liaise with facility management vendors, including cleaning, catering and security services. Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Provide general support to visitors. Assist in the onboarding process for new hires and trainees, including mobile phones. Plan in-house or off-site activities, like parties, celebrations and conferences. Partner with HR to update and maintain office policies as necessary. General IT support to guide employees to the correct resource and process. Wellness ambassador for the Branch. Facilities security coordinator. Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment. Assist with branch participation with the Business Continuity Plan (BCP). QHSE program responsible if no other employee in the branch has been assigned. Educational background / Work experience Bachelor's degree in business administration, office management, or a related field is preferred. Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills. Skills & Competencies Strong organizational and multi-tasking abilities. Excellent communication and interpersonal skills. Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook). Attention to detail and problem-solving skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Function / Market & Industry Knowledge / Business Acumen / Processes Supervisory Responsibilities (if any) May involve working with administrative staff providing guidance, training, and performance feedback as needed. Preferred Qualifications Certification in office management or administrative support (e.g., Certified Administrative Professional). Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite). Knowledge of basic accounting principles for budget management. Language skills Fluent in English (verbal and written) Computer Literacy Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Familiarity with office management software for scheduling, document management, and communication. For this position, the expected base pay is: $22.75 - $30.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook. open/close Print Share on Twitter Share on LinkedIn Send by email

Job Status/Type: Full-time, year-round Entry to Mid-Level Shift/Schedule Requirements: Ability to work various shifts and days including nights, weekends and holiday periods to meet business needs. The Maintenance Office Assistant will perform receptionist duties including greeting and receiving visitors and directing them to the proper individual and/or department, and answer, screen and transfer/dispatch calls to the appropriate personnel. This position will operate two way base radio for communication to maintenance trades and supervision, provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, date entry, creating spreadsheets, sorting and distributing mail, and monitor and maintain all associates' timekeeping, attendance tracking and entry of schedules. Additional duties include entering purchase order requests in the JD Edwards accounting system and processing packing lists and invoices as well as the distribution of open invoices. Responsibilities: Maintain, research, distribute and track all open invoices sent through the OnBase system. Process receipts and invoices in JD Edwards, Smartsheet and OnBase on a daily basis. Provide trouble shooting assistance with receiving issues regarding invoices not clearing in OnBase. Create and distribute monthly spreadsheet of Open Purchase orders to Leaders. Timekeeping: Review and correct all departmental labor time-clock entries in Kronos on a daily basis. Obtain all required documentations of approval for any time edit corrections. Update and maintain all maintenance division schedules. Maintain and track associates' attendance via hard cards, spreadsheet and Kronos. Work with Manager on any discrepancies. Greet and receive all visitors and direct them to the proper individual and/or department. Answer, screen and dispatch calls to the appropriate personnel while maintaining the daily call logs/work lists for all trades. Provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, typing divisional correspondence, creating spreadsheets, sorting and distributing mail and coordinating events. Assist with organization and distribution of employee incentives. Labor Distribution: Data entry of all work records on a daily basis. Benefits: 3 weeks paid vacation (6 sick days, 8 paid holidays) Several medical coverage options to fit your needs best 401K match FREE entry to ALL our parks and water parks! Perks: Complimentary tickets for friends and family Discounts on food and park merchandise Full-time and part-time employee events and gatherings Qualifications: High school graduate or GED. Knowledge of office practices, computer literacy, data entry skills; proficient in keyboarding 50-55 wpm. Smartsheet, Microsoft Office and Windows based operating systems. Organization, multi-tasking and communication skills. Experience with JD Edwards, Kronos, OnBase, Smartsheet and Docusign Ability to work nights, weekends and holiday periods to meet business needs. Ability to pass a mandatory (or random) drug test, per Company policy, unless prohibited by state or provincial law. Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.

Salary Grade Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.41 per hour, depending on qualifications, experience, department budgets, and industry data. Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess. Job Description POSITION OBJECTIVE Working under general direction, the Department Assistant 3 has overall responsibility for the smooth functioning of the Department of Pharmacology. This position will perform diverse duties of an administrative nature, managing general operations and procedures for the department. ESSENTIAL FUNCTIONS Organize, plan meetings, departmental agenda, etc. Manages large seminar series for both Pharmacology and CCSMB departments. Coordinates with seminar committees to arrange travel, room reservations, event promotion, email reminders, food arrangements, and develops full itineraries including interviews and appointments. Ensures guests are escorted to each appointment. (25%) Maintains confidential records related to human resources activities and faculty reviews. Prepares new faculty appointment and reappointment paperwork, and handles promotion, tenure, and annual review documentation with discretion and attention to detail in their preparation. (20%) Involved with more complex/difficult matters. Exercises authority in human resources activities which include overseeing talent acquisition, career development, retention, training and development. Participate in recruitment efforts for staff positions. Has departmental authority to approve personnel action requests including performance/merit evaluations, compensation requests, performance corrective actions, terminations, and new faculty positions to be opened. Facilitate immigrant/permanent resident status for faculty and staff. managing review administration, and financial approvals, requiring a high level of discretion and organizational skill. (20%) Has overall responsibility for smooth functioning of the department. Administers all aspects of the office including appointments, communication, travel, and coordination of workflow between departments. Keeps the Chair's calendar, schedules meetings, and communicates department-wide messages from the Chair. Ensures the department runs efficiently by managing travel requests and reimbursements for faculty, staff, and students. Facilitate communication between department and the university. Acts as liaison between the department and the university, coordinating responses and materials from other department assistants to meet Dean or Basic Science Chair requests. Maintains department video boards and creates flyers/promotional materials as needed. Coordinate workflow between departments as needed. Coordinates interdepartmental workflow to meet requirements of Dean or Basic Science Chair projects. Interacts with other department assistants to gather and organize necessary materials and responses. Perform varied duties of an administrative/clerical nature requiring accuracy, such as seminar invites, candidate/speaker interview requests, maintaining common supplies, and ensuring the general appearance of the department's administrative area. Also includes preparing highly confidential faculty review documentation, promotion and tenure paperwork, requiring discretion and attention to detail. (10%) May authorize routine department expenditures, prepare or assist in preparing budgets, reconcile monthly expense statements, budget analysis/forecasting, expense reports. Authorizes routine expenditures such as general supply ordering and procurement. Prepares budgets, reconciles monthly expense statements (including P-card, Travel and Expense-card, and D-card), performs budget analysis and forecasting, and prepares expense reports. Also sets up and monitors petty cash accounts. (15%) NONESSENTIAL FUNCTIONS Plan and organize meetings and initiate necessary correspondence with attendees; take minutes. (5%) Maintain department files, including confidential records (e.g., budget reports). Involved with more complex/difficult matters; prepare correspondence and reports for the chair. (2%) Perform other duties as assigned. (3%) CONTACTS Department: Daily contact with Pharmacology faculty, staff, and students to exchange information. University: Regular contact with Human Resources, Procurement, General Accounting, and School of Medicine Admin Offices. Regular contact with other university departments that department faculty are associated with to exchange information. External: Extensive contact with external travel and accommodation vendors to exchange information. Extensive contact with external associates of principal investigators to arrange travel. Frequent contact with faculty outside of Case Western Reserve University for collaboration and recruitment. Students: Daily contact with students to exchange information. SUPERVISORY RESPONSIBILITY This position has no direct supervision of staff employees. QUALIFICATIONS Experience: 5 or more years of related administrative experience required. Education: High school education required. College degree preferred. REQUIRED SKILLS Excellent communication skills: Understanding written sentences and paragraphs in work related documents. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Communicating effectively in writing as appropriate for the needs of the audience. Talking to others to convey information effectively. Ability to actively learn - understanding the implications of new information for both current and future problem-solving and decision-making. Ability to operate copy and fax machines to perform calculations and produce documents. Excellent organizational and time management skills required. Must be able to work independently and stay on task. Ability to work with individuals at all levels of the organization, including physicians, researchers, administrators, and other ancillary staff. Expertise regarding scheduling/spreadsheet and data analysis programs. Experience with PeopleSoft Financials preferred. High-level accounting skills. Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. Ability to meet consistent attendance. Ability to interact with colleagues, supervisors, and customers face-to-face. WORKING CONDITIONS General office environment. The employee will perform repetitive motion using computer mouse and keyboard to type. EEO Statement Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information. Reasonable Accommodations Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at ************ to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis. .