Office Administrator Jobs in Fort Pierce, FL

We are searching for Administrative Specialist I on behalf our client. This is a 6-month contract assignment. (W-2). Team members in this role will assist with the relationship with the landowners and payees for the projects under the client's portfolio of renewable sites. Location: Juno Beach, FL This is a 6-month contract assignment. (W-2) Responsibilities Will assist with issue resolution and audits and collaborating with the Landowner Relations team and other internal business units. Additional tasks included in the role include, but not limited to, completing and mailing of letters for communication, answering phones and emails, ordering of team supplies, Review and resolution of accounting reports, and updating landowner and payee information Qualifications High School Grad / GED Strongly preferred skills include organization and communication skills, both verbal and written. Maintain strict confidentiality. Attention to detail. Self-starting acts independently when appropriate. Knowledge of Microsoft Excel, Word. EOE of Minorities / Females / Vets / Disability. FL: 17212

Join our Melbourne, Florida Team! ASC Administrator Salary Range: $100,000-$115,000 annually plus bonus incentive Requirements to Apply: Experience: Leadership experience in an Ambulatory Surgery Center Preferences: Cardiovascular experience preferred Lead with excellence as an ASC Administrator in sunny Melbourne, FL-enjoy competitive pay, bonus incentives, and the freedom of nights and weekends off! Job Overview The Ambulatory Surgery Center Administrator will play a large and dynamic role in the operations of the ASC. You'll play a very central part in the internal performance, external growth, and strategic operations functions of the center. This includes planning and implementation of clinical and business operations, evaluating performance to ensure professional medical care for each patient, development of policies and procedures, and oversight of accreditation and quality improvement. One of the best aspects of this ASC environment is the hours. Nights and weekends off, supportive and tenured executive leadership, and a committed staff all await the Administrator. Just imagine having the time and headspace to enjoy the competitive salary, generous benefits, and beautiful landscape of Melbourne! What are the benefits? Competitive compensation Health, dental, and vision insurance 401(K) Retirement Savings Plan Where? Melbourne, Florida, is famous for its warm and sunny climate. Living in Melbourne means you have easy access to beautiful beaches, perfect for a relaxing day out or a fun-filled weekend with the family. The city's long coastline boasts miles of pristine beaches that are well-maintained and offer a range of amenities. Who are we? A premier, physician-led Ambulatory Surgery Center that provides a comprehensive, patient-centered care experience performing low-risk cardiac procedures. Our mission is to offer a flexible environment that allows our providers and staff to embrace their work-life balance, develop professionally, and feel empowered to provide the best patient care experience possible.

Under minimal supervision, performs routine document management and other duties. Work requires some independent judgment of org standards. Responsible for maintaining records and documentation, preparing various forms, and other documentation. Able to multi-task and be flexible to take on other equivalent related activities. Use of standard personal computer programs such as word, excel, and other programs required. Also includes other office equipment necessary to fulfill work assignments. Responsibilities: Team members in this role will assist with the relationship with the landowners and payees for our projects under portfolio of renewable sites. Assist with issue resolution and audits and collaborating with the Landowner Relations team and other internal business units. Additional tasks included in the role include, but not limited to, completing and mailing of letters for communication, answering phones and emails, ordering of team supplies, and review and resolution of accounting reports, and updating landowner and payee information. Experience: Administrative experience Skills: Strongly preferred skills include organization and communication skills, both verbal and written. Education: •Any Degree About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Rahul Email: *************************************** Internal Id: 25-29301

Rossway Swan, an AV Preeminent Rated Law Firm, is seeking an outgoing and enthusiastic Administrative Assistant. The ideal applicant will possess the following qualities: Above average communication skills A pleasant and professional demeanor while answering the telephone and interacting with clients, co-workers, and colleagues A working knowledge of Microsoft Word, Excel, and Outlook The ability to assist with mailings, file organization, special projects, and routine daily office care and protocols Be able to perform other incidentals and related duties as required and assigned The ability to work efficiently in a fast-paced environment while maintaining a positive attitude is a must. Rossway Swan offers an excellent benefits package and salary is commensurate with experience and qualifications. Job Type: Full-time Reports to: Firm Administrator Benefits: 401(k) matching Dental insurance Health insurance Paid time off Schedule: 8 hour shift Monday to Friday Education: High school or equivalent (Preferred) Experience: Microsoft Office: 2+ years (Required)

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Exceptional eye for detail Proficient in Microsoft Office suite

Ultimate Staffing is currently looking for a fast-paced Administrative Assistant who can multitask and work for an established organization in North Palm Beach. Administrative Assistant Administrative Assistant Location: Palm Beach Gardens Administrative Assistant Qualifications: Prior administrative assistant experience. Excellent customer service and organizational skills Self-motivated, goal-oriented, and enthusiastic presence in a team environment Strong written and verbal communication skills Great computer and typing skills Basic Excel & Word Bookkeeping experience Social Media experience Administrative Assistant Details & Compensation: 21-23/hr. Monday-Friday 8am-6pm Temporary to Hire Desired Skills and Experience Prior administrative assistant experience. Excellent customer service and organizational skills Self-motivated, goal-oriented, and enthusiastic presence in a team environment Strong written and verbal communication skills Great computer and typing skills Basic Excel & Word Bookkeeping experience Social Media experience All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Jenkins Landscape Company, a family-owned and operated business since 1959, is located in Hobe Sound, Florida. As the top certified landscaper in the state, we offer a fully qualified staff and modern equipment to handle projects of any size. From landscape installation and maintenance to tree trimming and pest control, we provide comprehensive services for residential, commercial, and industrial projects. Role Description This is a full-time on-site role for an Office Manager at Jenkins Landscape Company in Hobe Sound, FL. The Office Manager will be responsible for communication with clients and staff, providing administrative assistance, managing office equipment, delivering exceptional customer service, and overseeing office administration tasks. Qualifications Excellent communication and customer service skills Experience in administrative assistance and office administration Proficiency with office equipment Strong organizational and multitasking abilities Knowledge of landscaping industry is a plus Ability to work efficiently in a fast-paced environment Experience with customer relationship management software High school diploma or equivalent; additional certifications are a bonus Job Duties: Oversee AP and AR. Ability to fill in when they are out. Assist in HR when needed. Ability to fill in when they are out. Asset management Finalizing customer invoices Manage cell phones for company Ensure all company functions are operating at fullest potential and no tasks fall through the cracks. Negotiate vendor contracts and resolve issues with service providers Clerical tasks: answering phones, mail, filing and preparing documents as needed. Scheduling cleaning and maintenance repairs of office equipment and facility. Supervisory duty of up to 10 office staff. Required Skills: Quickbooks Desktop Microsoft Suite - especially excel Conflict resolution

Role: Government Compliance Duration: 12+ months (Possible extension) Shift: 1st Shift (7:30am - 5pm or 8am - 5:30pm) Pay Range: $25 to $32/ per hours on W2 Job Description: Provides administrative support for audits Description: Supports continued approved status of major business processes and systems (Accounting, Estimating, MMAS, Procurement, EVMS & Property) to do business with the U.S. Government. Ensures properties are managed in accordance with applicable government regulations, corporate policy, and local procedures to achieve operational excellence. Manage the asset management records database, including accurate input of new records and updates to existing records Provides barcode tags and perform equipment tagging Reviews, researches, analyzes and resolves issues raised by property receiving discrepancies and supporting government audits where needed by team. Tags/tracks any rental equipment while in L3Harris custody. Prepares reports summarizing audit findings, reviews findings with management, makes recommendations. Interfaces with internal auditors and support teams as required. May have involvement in training sessions for employees and assists in developing and implementing policies and procedures to ensure compliance with laws and regulations. Anticipates changes to procurement regulation; recommends and implements compliant accounting and business management changes as necessary. Review's new part procurement listings for determination of quality clause requirements and manages those entries for calibration and tagging at the receipt point. Entry-level professional with broad theoretical job knowledge. Works under general direction and guidance within standard processes for non-routine tasks. Communicates with contacts in own team to explain and interpret information. Contributes to systems and processes changes in work routines. Works to achieve operational targets that impact team results. Some knowledge of test equipment is beneficial but not absolute requirement. Supports E3 process improvement projects and 5S+1 clean-up events. Coordinates disposal activities of excess equipment for Facilities and Finance for capital equipment. Ability to lift/move 40 lbs. Familiarity with Microsoft Office Suite is preferred Data analysis skills including familiarity with Microsoft Excel formulas, charts and pivot tables are preferred Familiarity with Sunflower asset tracking system is beneficial Ability to gain ESD certification and knowledge of test equipment utilization. Employee Benefits: At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits: Four options of medical Insurance Dental and Vision Insurance 401k Contributions Critical Illness Insurance Voluntary Permanent Life Insurance Accident Insurance Other Employee Perks LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Greeting patients as they walk in/checking them in and out of the system Answering phone calls in a professional and pleasant manner Transferring calls and taking messages accordingly Entering patient information in the system Assisting administrative and managerial staff with a variety of clerical duties as needed

The Field Administrator provides administrative, customer and company relations, and facility support to the organization. Working under the direct supervision of the Area Supervisor, this position takes the lead responsibility to ensure area billing, reporting, and other day-to-day office operations are organized and functional. Responsibilities + Deal and work well with a variety of individuals from various socio-economic, cultural, and ethnic backgrounds. + Demonstrate computer skills (i.e., MS Word, Excel, Outlook, etc.). + Demonstrate written and oral communication skills. + Work independently and follow through on assignments. + Operate effectively in a fast-paced, ambiguous environment. + Exhibit excellent organizational and planning skills. + Maintain a high commitment to achieving goals and tasks. + Support field construction management and crews as required. + Assemble and maintain final job packages for handover to the billing team. + Identify issues and escalate as necessary to management. + Maintain a professional appearance at all times. Essential Skills + Ability to work in a fast-paced, ambiguous environment. + Familiarity with working on a construction site in a trailer. + Experience in the utility or construction industry is a plus. + 1+ year of administration experience. + Proficiency in Microsoft Excel is required. + Associate degree or higher preferred. Work Environment The Field Administrator will work from Monday to Thursday, 8am-6pm, and on Fridays until 1:30pm, with the option to start as early as 7:30am. While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts, and vibration. The employee is occasionally exposed to various extreme conditions at construction job sites. The noise level in the work environment and job sites can be loud, and the position is performed in outside weather conditions. The office houses 7 employees, with over 100 field personnel reporting to the yard, though day-to-day contact with them is minimal. Pay and Benefits The pay range for this position is $21.00 - $21.00 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fort Pierce,FL. Application Deadline This position will be accepting applications until Jan 24, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

The Head Start/Early Head Start Office Support Specialist serves as an Administrative Assistant to a Department Director, Administrative Manager, or Child Development Services Manager or supervisor. Work is performed under the general direction of the Director, or the Manager or Supervisor. Performs a wide variety of secretarial duties some of which involve data entry and maintenance of records which are of a confidential nature. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following: Assists the assigned supervisor in the office by making appointments; answering inquiries; receiving incoming calls and callers; referring them to the proper personnel; and taking messages. Maintains confidential files, including correspondence, memoranda, reports, and other pertinent information. Examines and verifies source information to insure data is entered accurately and completely. Inputs reports, business correspondence, minutes, forms, and other written materials using word processor. Greets visitors and screens telephone calls; and receives, reads and routes incoming mail. Takes notes at meetings, conferences and training sessions, and types correspondence, reports, and other written material for appropriate staff, as assigned by immediate supervisor. Copies materials for staff and organizes information for booklets, pamphlets, brochures, etc. for distribution. Inputs information on clients into a computer system by transcribing data from client applications. Records applications received by mail and in-house; verify addresses; and assists in preparing eligibility notices to clients in the established thirty-day turnaround period. Records and sorts documents and forms and develops case record filing system. Maintains inventory of office supplies and equipment. Handles all incoming and outgoing mail, as assigned. Independently prepares reports from standard sources. Submits purchase requisitions, vouchers and processes invoices for payment. Prepares travel reports, itineraries, payroll batch logs and attendance. Attends all pre-service, in-service training, agency events and appropriate professional and educational conferences and meetings to develop and enhance knowledge and skills. Garners in-kind contributions. Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES: None

CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers - certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. Responsibilities: Create sales packages, send and schedule estimates for Sales Associates Send estimate follow up letters to customers with Sales Associate's direction. Ensure all marketing tactics are executed as per the Company's Annual Marketing Plan. Ensure all customer mailing lists are up to date. Perform commercial telemarketing. Maintain inventory and update all point of sale material. Order paint and materials with Production Associate's direction. Enter Annual Financial Plan (AFP) into QuickBooks. Issue Purchase Orders (PO's). Pay all bills and maintain all files. Manage paperwork for new hires and terminated employees. Conduct constant follow ups with customers. Participate in regional or national on-going training conferences/meetings. Qualifications/Certifications: High school diploma or GED College degree a plus Experienced with social media and digital marketing Organized and detailed oriented Knowledge of Microsoft office packages Proficiency in QuickBooks (preferred) Excellent verbal and written communication skills Excellent organizational and time management skills ___ years of Office Assistant experience (preferred) Each CertaPro Painters business is independently owned and operated. Compensation: $30,000.00 per year Opportunity is Knocking Qualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters brand culture. This makes each independently owned and operated CertaPro Painters franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters franchise, as well. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.

The City of Port St. Lucie is an equal opportunity employer. Please note that this is an external job posting intended for non-city employees. If you are a current city employee applying through this posting, your application will not be reviewed with other internal candidates. In order to be considered with internal candidates, please apply on the internal posting by clicking HERE. Responsible professional level work including leading the operation of the box office on event days and as needed. Maintains and elevates knowledge of Etix system and assists with and carries out box office duties and marketing efforts. Performs duties necessary to support the MidFlorida Event Center (MFEC) by coordinating special events through achieving box office efficiency and community awareness and involvement; assisting with the design and distribution of promotional materials; and cultivating essential partnerships with the general public and vendors. This part-time position will require you to work nights, weekends, and some holidays based on the events schedule of the facility. Facilitates the development of public trust and confidence in the City. The starting salary range for this position is $19.83 - $22.81 depending on qualifications This position is an Essential classification and will be required to report to duty before, during, and immediately after a civil emergency. ESSENTIAL DUTIES The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision-making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations. Creates, develops, implements, and monitors programming, activities, and other services for the MidFlorida Event Center. Sets up and manages campaigns/contests. Monitors, updates, and coordinates the MFEC program calendar; sets up ticketed events in the Center's Etix system, monitors ticket sales in conjunction with marketing activities, and recommends pricing structures. Greets, engages, registers, directs, and performs customer service activities. Assists cash handling for Box Office and other public event functions and monitoring and assigning cash drawers. Must see to it that the box office take corresponds to the tickets sold. Learns the Etix system thoroughly, front and back end. Co-manages the ticket window during hours of operations. Coordinates and maintains all logistic operations related to the ticketing window. Handles questions related to ticket sales and develops solutions for the general public and event promoters. Maintains, monitors, and tracks expenditures for the box office; submits financial paperwork, reporting, and tracks purchases. Collects information to complete reporting and performance measures. Secures, records, prepares, and maintains box office records. Researches, gathers, and compiles information for events and ticketing procedures. Troubleshoots Etix technology issues, event builds, printer issues, ticket issues, etc. Accommodates patrons in ticket disputes, striving to reach an equitable arrangement while upholding established policies. Educate customers on the Center's ticketing policies. Responsible for the set-up of the outdoor box office in support of our ticketed events. Sell tickets for all events that require a box office. Compiles and builds individual events; setting up ticket prices, discounts, seating charts, and information that pertains to the event via the Etix ticketing system. Identifies and recommends equipment and supplies needed for efficient box office operations. Review all ticket builds for any mistakes, edits accordingly. Coordination of online databases and eblast lists. Answering incoming calls on the main Event Center phone number. Direct guests and provide information to fulfill the needs of the events and the public. Assists, plans, and coordinates event details, graphics, and copy for social media, event fliers, website calendars, eblasts, newsletters, and Etix functions. Updates upcoming events webpage regularly; promotes City events. Monitors event marketing; prepares and delivers flyers to departments. Monitors social media platforms for questions, posting, comments, etc. Assist other City departments with projects, events, and sponsorships, as requested. Other duties may be assigned. MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION AND/OR EXPERIENCE Graduation from an accredited high school or possession of an acceptable equivalent diploma required. Minimum of two (2) years of experience in event planning, hospitality, marketing, or public relations preferred. KNOWLEDGE, SKILLS & ABILITIES Knowledge of and interest in City event programs and activities. Knowledge of new technologies and experience in developing and managing content on several social media platforms. Knowledge of event ticketing software programs preferred. Knowledge of basic accounting principles and cash handling. Knowledge of promotions and advertising. Knowledge of principles and practices of event and group activities. Skill in the use of Microsoft Office Suite products and promotional software used to develop brochures and other marketing collateral. Skill is the use of Canva, Adobe Creative Suite (Acrobat, Photoshop, and Illustrator a plus). Skill in the use of social media platforms such as Facebook, Instagram, and Twitter. Skill in providing high level customer service to the general public. Ability to research, compile and analyze data, and then present findings to management in an acceptable format. Ability to develop promotional content and digital communications, including social media, email, mobile apps, and other electronic media tools. Ability to create and distribute marketing materials. Ability to present ideas and recommendations clearly and concisely both in writing and orally. Knowledge of the principles, practices and techniques required to organize community events. Ability to establish and maintain effective working relationships with City officials, employees, and the public. Ability to focus on the positive in every situation. Ability to model respect for individuals, teams, and the organization. Ability to stay centered when challenged. Ability to work nights, weekends, and holidays. Ability to communicate effectively in writing and orally. Ability to work under pressure and meet deadlines. Ability to follow through with assigned tasks. PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be exposed to outside weather conditions that may be adverse and extreme (heat, humidity, cold, rain, etc.). The employee is occasionally exposed to noise, dust, fumes, airborne particles, and uneven surfaces. The noise level in the work environment is usually moderate.

Working Title: ADMINISTRATIVE ASSISTANT I - 80004235 Pay Plan: Career Service 80004235 Salary: $1,396.68 Bi-weekly Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. The Right Service, the Right Way, at the Right Time LOCATION AND CONTACT INFORMATION: Location Information: St. Lucie Regional Juvenile Detention Center, 1301 Bell Avenue, Fort Pierce, Florida 34982 Contact Person: Douglas Kane ************** Minimum Biweekly Rate of Pay: $1,396.68 Bi-Weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher). POSITION DESCRIPTION: This position is located at the St. Lucie Regional Juvenile Detention Center. The incumbent will serve as the fiscal liaison between Headquarters Finance & Accounting (F&A), Regional Office, and facilities on all matters within the Fiscal program and maintain medical information confidential. Reviews and processes fiscal purchasing to ensure compliance with department rules, policies and procedures, as well as statutes and laws. Fiscal matters include but are not limited to: gathering E-Quotes, My Florida Market Place (MFMP), Purchasing Requisitions, P-cards, Authorization to Incur Travel Expenses/Reimbursements, medical bills, facility operational expenses, contracts, supplies and equipment. Provides technical assistance and consultation to the Detention facilities regarding all fiscal matters. Develops and maintains tracking systems (including logs) for Fiscal program. Reviews and evaluates Fiscal policy and procedures and makes recommendations to Management. Assists with the dissemination of information to facilities and employees regarding Fiscal matters. Prepares and conducts training related to Fiscal program within the facility. Prepares correspondence, coordinates conference calls, and meetings related to Fiscal program. Serves as the back up to the facility Human Resource (HR) Liaison on all HR matters. Serves as the facility administrative support to the Facility operations, Assistant Superintendent(s) and Superintendent. Performs other related duties as assigned. MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES: Ability to provide constructive feedback to correct behavior. Knowledge of safe working conditions. Ability to use conflict management skills. Ability to prepare and maintain reports and records relating to the supervision of youth. Ability to add, subtract, multiply and divide rational numbers. Ability to communicate both orally and in writing and to effectively work with youth, co-workers, supervisors and the public. Knowledge of good housekeeping tasks relating to maintaining the sanitary conditions of the facility. Knowledge of good hygiene. PREFERRED QUALIFICATIONS: An Associate's degree from an accredited college or university and one year of administrative experience. A Bachelor's degree from an accredited college or university can substitute for the required experience. Administrative or clerical experience can substitute on a year-for-year basis for the required college education. Preference will be given to candidates who: Have good verbal communication and writing skills. Are proficient in Finance & Accounting. SPECIAL NOTES: DJJ Detention facilities operate 24/7/365 and positions require shift schedules. Staff members must be agreeable to working shift schedules, including rotating shifts, evenings, weekends, and holidays with varying days off. There may also be times when unplanned overtime or unscheduled double shifts are necessary. All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. DJJ participates in E-VERIFY (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. Positions that include the transportation of youth while performing any work or work-related functions on behalf of DJJ, require: (1) a valid driver's license and (2) three-years acceptable driving record as defined in FDJJ Policy 1920. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location: FORT PIERCE, FL, US, 34982

Job Summary:JH Design Unlimited is looking for a responsible and proactive Service Coordinator / Administrative Assistant to manage a variety of administrative, clerical, and customer service tasks. The Service Coordinator will be the main point of contact for our clients, provide support to our managers and employees, and ensure the smooth operation of daily office activities. The ideal candidate should possess strong communication and multitasking skills, have experience in job coordination and scheduling, and be highly organized in using tools like MS Excel and office equipment.Responsibilities: Client Communication & Support: Serve as the primary point of contact for clients, answering phones, emails, and providing accurate information about our design, print, and wrapping services. Maintain strong, ongoing communication with clients, providing updates on their projects and addressing any questions or concerns. Write and distribute emails, correspondence memos, letters, and forms to clients and team members. Job Coordination & Scheduling: Organize and schedule appointments for consultations, design sessions, and car wrapping services. Coordinate with the design and wrap teams to ensure efficient service delivery and proper resource allocation. Keep track of ongoing projects, monitor timelines, and schedule different phases of projects accordingly to ensure timely completion. Assist in writing up estimates, creating invoices, and processing payments, ensuring accuracy and timely delivery. Office Management & Administration: Update and maintain office policies and procedures, ensuring compliance and consistency. Maintain an organized filing system for company documents, project files, and client information. Order and manage office supplies, inventory, and job-specific products; research new deals and negotiate with suppliers for cost-effective purchasing. Keep contact lists and client databases up to date and accurate. Inventory Management: Track and manage inventory levels for materials and supplies, coordinating with suppliers to ensure timely restocking. Collaborate with the team to forecast inventory needs for upcoming projects and order accordingly. General Office Support: Provide general support to visitors, ensuring a welcoming and professional environment. Work closely with the Office Manager to ensure a smooth working environment for all staff. Use office equipment such as printers, copiers, and phone systems efficiently; troubleshoot and resolve any issues. Process Improvement & Quality Control: Identify opportunities for process improvement in office and service coordination procedures. Ensure all services meet JH Design's quality standards and client expectations through diligent follow-up and quality checks. Skills and Qualifications: Proven experience as an administrative assistant, office coordinator, or similar role, preferably within the design, automotive, or related industry. Strong job coordination and scheduling experience; ability to manage multiple projects and deadlines. Exceptional multitasking skills, with the ability to handle a fast-paced and dynamic work environment. Knowledge of office management systems and procedures. Proficiency in MS Office (MS Excel and MS Outlook, in particular) is extremely important for this position. Knowledge with Quickbooks Online is a plus. Excellent written and verbal communication skills, with keen attention to detail. Strong organizational and problem-solving skills; ability to prioritize and manage time effectively. High School degree required; additional qualifications as an Administrative Assistant or Secretary will be a plus. --

Share If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. **Branch Administrator** Full Time 2 days ago Requisition ID: 2075 **Summary of Primary Functions** **:** Dobbs Equipment is seeking a branch administrator. The branch administrator performs a full range of administrative support duties for a Dobbs dealership location. **Essential Functions and Responsibilities:** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. *(Other duties may be assigned)* * Provides administrative support to all branch departments including parts, sales, and service. * Main focus on assisting in support for territory managers and ISR's with all types of customer or equipment issues. * Handles incoming and outgoing phone calls and email correspondence through the branch. * Interact with company personnel to assist in locating equipment and determining availability within the West Palm Beach branch and other branches. * Assists walk-in customers by learning basic qualifying questions for rentals/demos/sales to generate business. * Work with DHQ to open customers in-house and PowerPlan accounts. * Complete accurate and timely records including agreements, requests, filing, and correspondence with DHQ. * Coordinate with outside vendors such as haulers, janitorial and landscaping as well as ensure services are properly completed. * Issue purchase orders and approve invoices when necessary. * Assists General Manager in collecting on aged accounts. * Deposit cash daily and manage petty cash. * Ensures the store presents a good image to customers and staff including stocking goods such as coffee pods, printer paper, ink, and other office items. **Qualification:** The requirements listed below are representative of the knowledge, skill, and/or ability required. * Invoice experience * Customer Service experience * Administrative Support experience **Education, Skill, and/or Experience Requirements** **:** * Two-year college degree or heavy equipment sales experience may be substituted or combined with education. * Organization and communication skills must be highly developed. Computer skills need to be broad based. * Valid Driver's License and maintain a clean driving record. * Ability to communicate effectively with teammates and customers * Strong problem-solving skills. * Must be able to self-manage/self-motivate. * PC literate, proficient with MS Office, with an emphasis in Excel and Outlook required. * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. * Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. * Quick learner with the ability to think out of the box. * Bilingual a plus **Work Environment:** The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, and outside weather conditions. The noise level in the work environment is usually quiet. **Physical Demands:** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, and color vision. **We're an Equal Employment Opportunity and Affirmative Action Employer** Dobbs Equipment is an Equal Employment Opportunity (EEO) and Affirmative Action employer. We are committed to providing an environment free of discrimination, harassment, and retaliation both for our employees and applicants. We make all employment related decisions on the basis of an individual's qualifications and job performance. We recruit, hire, promote, train, transfer, and make compensation decisions without regard to race, religion, color, creed, national origin, ancestry or citizenship status, sex, sexual orientation, gender, genetic information, marital status, pregnancy status, age, disability, protected veteran status, or any other characteristic protected by federal, state or local law. **Notice to Applicants:** We participate in E-Verify in the United States. *Drug Free and Alcohol-Free Workplace Notice.* *Dobbs Equipment is an Equal Opportunity and At-Will Employer.*

Job Details 100 A1 Global Holdings, Inc. - Fort Pierce, FL Full Time Day ShiftDescription Do you enjoy helping others? Do you want to be first point of contact and help set the tone? and bring your confidence and passion to the Estimating Team to sharpen your organization, efficiency, multitasking skills. Compensation starts at $20.00/hr plus benefits. Come join a winning team in wood component manufacturing top quality Roof Trusses, Floor Trusses, EZWALL Framing Solutions, where team members demonstrate our core values of Own it, Passionate, Honesty, and Respect. Employee Benefits include: Health Insurance Company Stock Dental Insurance Paid Time Off & Holidays Vision Insurance Referral Bonus Programs 401(K) + matching Life Insurance Reports to: Estimating Manager Communication Screen phone calls and take messages as needed Scheduling and coordinating meetings both in person and virtually Schedule, coordinate, and keep estimating calendar up to date Keep the Estimating Manager on task throughout the day to ensure all meetings run smoothly on time and in the correct location Schedule / Re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts Monitor/Process/Follow-Up all files and requests Sit in on meetings as needed, and take minutes/notes; be able to summarize for presentation Assist with calls/emails related to Estimating Draft emails or letters as necessary Provide communications support in the absence of Estimating Management Advocate and practice a safe and organized work environment. Support efforts to maintain Company culture. Travel No travel is expected for this position. Coordinate / Arrange restaurant reservations as needed Financial Collect and process receipts as needed Miscellaneous / Additional Download/Request plans as needed Collect and arrange documentation and/or presentations for meetings Create/Modify documents and spreadsheets as needed Manage and ensure correctness of weekly payroll and PTO Assist with time clock management Work on projects and/or research as needed Provide support for team building/inter-department activities as needed Perform personal errands as necessary Manage all Bid Logins, Reprices and additional bidders Qualifications Competencies and Personal Attributes Strong writing and critical thinking skills Ability to manage multiple priorities and deliver on-time results Strong teamwork Ability to maintain a high level of discretion/confidentiality High degree of accuracy and attention to details Sense of urgency and ability to keep on top of all emails Required Skills & Experience 1-3 years of experience in an administrative support role Proficiency in MS Office Suite Strong Excel skills Good verbal and written communication as well as investigative skills Education Associate degree preferred and/or equivalent training Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This role will be required to enter the production area as needed Physical Demands While performing the duties of this job, the employee is regularly required to talk, hear, and see. Position Type/Expected Hours of Work This is a full-time non-exempt level position. Must have the ability to work independently and be able to work normal hours, Monday through Friday 8am-5pm, but also be willing to work overtime when necessary. Opportunity for long-term growth.

Company

Administrative Coordinator - Ft. Pierce, FL Healthy Schools is seeking a talented individual to serve in the Administrative Coordinator role for influenza vaccine clinics for children in the school system. We are looking for a detail-oriented, energetic, and dedicated individual who enjoys working with children. This is a temporary, contract-1099 position for the 2015 fall flu season (specific dates are dependent upon location). The rate of pay is $12/hour. Liability and malpractice insurance is provided but benefits are not offered for this position. Training and orientation will be provided.