Office administrator jobs in Gilbert, AZ - 605 jobs

Role: Administrative Assistant (IT / Procurement Support) - 12 Month Contract Pay: $25/hour (W2) Contract: 12 months + extension Schedule: Monday-Friday, 5 days onsite (40 hours) About the Role We are seeking a reliable and detail-oriented Administrative Assistant to support an enterprise banking environment. This role focuses on purchasing computer equipment, managing requests through ServiceNow, and coordinating with IT teams to ensure employees receive new laptops, desktops, and accessories efficiently. This is a great opportunity for someone who enjoys working in a structured, professional environment and has experience supporting IT or operations teams. Key Responsibilities Process hardware and equipment requests using ServiceNow Create, update, and track tickets and requests within ServiceNow Purchase laptops, desktops, monitors, and other IT equipment through approved vendors Create and track purchase orders (POs) Coordinate with IT technicians to schedule device deployments and replacements Communicate with employees regarding request status and delivery timelines Track inventory of IT equipment and accessories Maintain accurate documentation and records of assets and assignments Provide general administrative and operational support to the team Required Qualifications Experience in an administrative assistant, office coordinator, or similar role Hands-on experience using ServiceNow (ticketing, request management, workflows, etc.) Strong organizational and time-management skills Comfortable using Outlook, Excel, and other office productivity tools Strong communication skills and a professional demeanor - positivity is key in the team! Ability to work onsite 5 days per week in an enterprise environment Nice to Have Experience supporting IT, procurement, or asset management teams Familiarity with purchase orders, invoicing, or vendor coordination Experience working in a banking or highly regulated environment Why This Role? Long-term 12-month contract stability Experience supporting a large enterprise banking organization Strong resume-building experience in IT operations and corporate processes

Hiring Immediately for Customer Service jobs at a local client. Weekly pay starts at $18.00 per hour with opportunities for overtime. Work Schedule: 7:00am-3:30pm. Apply now and schedule an immediate interview! High School Diploma or GED 1+ years' Call Center Experience Ability to read, write, and speak English with clear, effective written and verbal communication skills Proficient in Microsoft Teams Strong attention to detail and accuracy Problem-solving skills Ability to remain calm and provide excellent customer service Ability to sit at a computer workstation for extended periods of time Ability to read scripted conversations while navigating multiple platforms Manage a high volume of inbound and outbound calls while staying aligned with provided call scripts Navigate multiple systems and accurately enter customer information during live calls Resolve customer questions or concerns in a timely and professional manner Communicate with internal teams using Microsoft Teams Follow assigned work schedules and attendance expectations Maintain a high level of accuracy and attention to detail in all tasks Demonstrate reliability, punctuality, and consistency in daily work Deliver positive, service-focused interactions on every call Pay Details: $18.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The Administrative Assistant - Receptionist will serve as the front desk point of contact providing professional customer service and administrative support to the Member Services division. Key Responsibilities: Greet and assist walk-in members in a professional and courteous manner Provide basic responses to member questions and concerns (training provided) Log incoming and outgoing mail accurately Record and process incoming checks Perform general administrative and clerical support tasks for the Member Services team Maintain confidentiality and follow agency security procedures Required Qualifications Minimum 1 year of front desk/receptionist experience High School Diploma or equivalent Strong communication and interpersonal skills Ability to work onsite, full-time Must be local to Phoenix, AZ at time of submission Available for in-person interview within 1 week of posting close Able to start within 2 weeks of offer Preferred Qualification Certified Notary Public (Highly desirable but not mandatory)

Russell Tobin's client is hiring an Administrative Support in Phoenix, AZ Employment Type: Contract Pay rate: $19-$20.80/hr Responsibilities: Perform general office operations including filing, organizing, copying, scanning, answering phones, and distributing materials Organize, file, compile, and distribute correspondence and documents using alphabetical, numerical, or other prescribed methods Generate, assemble, and update correspondence, departmental files, systems, manuals, logs, and packets Provide guidance and assistance to internal and external customer inquiries via phone, written communication, and in person Assist departmental staff with clerical and administrative tasks and special projects as assigned Meet quality, productivity, and timeliness standards to support individual and departmental performance goals Maintain working knowledge of required systems, procedures, forms, and manuals Work a full-time schedule of at least 40 hours per week, with additional hours as needed Perform other duties as assigned Requirements: High School Diploma or GED 1 year of experience in an office or clerical role Intermediate proficiency with office equipment (copiers, scanners, fax machines, telephones) Typing speed of 35+ WPM with 5% error rate or less Basic proficiency in word processing, spreadsheets, and database software Intermediate PC skills Ability to sit or stand for at least 8 hours per day Ability to perform light manual work and lift up to 20 pounds Knowledge of medical, pharmaceutical, or health services terminology Familiarity with organizational services and operations Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Program Administrator, Risk Management Claims Type: Public Job ID: 131571 County: East Maricopa Contact Information: Scottsdale Community College 9000 E. Chaparral Road Scottsdale, Arizona 85256 District Website Contact: SCC-HR Phone: ********** Fax: District Email Job Description: Program Administrator, Risk Management Claims Job ID: 322144 Location: District Support Services Cntr Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $68,850.00 - $89,505.00/annually, DOE Grade 118 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-************************************************************************************************************************************************************************************************************** We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. ********************************* We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County.**************************************** We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of *********************************************** available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: * Nationwide Medical, Dental, and Vision Coverage * Paid Time Off: Vacation, Sick Leave, and Personal Time * 20 Paid Observed Holidays * Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage * ************************ including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions * Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) * Tuition Reimbursement for employees and dependents * Annual Professional Development Funding * Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with Workshops and Webinars * Monthly Health & Wellness Calendar and Newsletter * Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs * Employee Assistance Program (EAP) * Sight-On-Site Eye Care Services * Mobile On-Site Mammography Screenings * Pre-Retirement Planning Events * Qualifying Employer for*************************************************************************** (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary The Risk Management team at Maricopa Community Colleges is excited to announce an opportunity for a Program Administrator, Risk Management Claims. The department operates within the Office of General Counsel under the Compliance division, strengthening its connection to districtwide policy, accountability, and support. Risk Management provides essential guidance to the MCCCD Governing Board, employees, students, and the public by identifying, assessing, and managing risks across the district. The team oversees risk identification, risk control, loss prevention, insurance, and claims management, including administration of the District's self-insurance program. Program Administrator, Risk Management Claims role oversees and coordinates the day-to-day operations of MCCCD's district-wide claims programs, covering property, liability, casualty, workers' compensation, and other insurance-related exposures. Responsibilities include ensuring timely and accurate claims processing, maintaining compliance with state and federal regulations, and aligning activities with district policies and insurance requirements. The Program Administrator, Risk Management Claims position provides coordination and program management across colleges and district departments to reduce liability, minimize financial losses, and strengthen compliance. It also serves as a primary liaison with third-party administrators and supports the coordination of claims activities districtwide. Essential Functions 40% - Administers and Monitors Workers' Compensation and Insurance Claims: * Administers and monitors workers' compensation, liability, property, and other insurance claims; coordinates processing, documentation, and resolution of routine and complex cases. * Coordinates with the third-party administrator on claims activities to ensure timely investigation, communication, and compliance with applicable regulations and District policies. * Reviews and analyzes claims data; identifies trends and patterns related to loss history and exposure, and prepares summary reports to support decision-making. * Implements and maintains district-wide return-to-work program activities, ensuring coordination with departments, supervisors, and the third-party administrator. 25% - Conducts Claims Data Analysis, Reporting, and Risk Mitigation Activities: * Gathers and analyzes claims and loss data to identify emerging trends, cost drivers, and risk mitigation opportunities; prepares analytical reports for leadership review. * Conducts research and provides recommendations on loss prevention and loss control strategies to support risk reduction and improve operational outcomes. * Maintains and oversees database and recordkeeping systems related to claims management, ensuring data accuracy, integrity, and regulatory compliance. * Develops, maintains, and monitors reporting systems and documentation associated with regulatory requirements, insurance needs, and claims processes. 25% - Serves as Liaison and Provides Operational Support * Serves as a functional liaison with third-party administrators, vendors, claimants, regulatory entities, and District departments, providing subject matter expertise on claims administration and insurance processes. * Acts as a primary point of contact for insurance brokers and carriers regarding claims-related matters. * Monitors insurance renewal schedules, reporting deadlines, and project timelines to ensure timely submissions and compliance with policy requirements. * Provides guidance, direction, and oversight to assigned staff, contractors, or temporary personnel involved in program activities. 10% - Performs other duties as assigned. Minimum Qualifications Bachelor's degree from a regionally accredited institution in risk management, insurance, business administration, finance, public administration, safety management, legal studies, or a related field, and four (4) years of progressively responsible professional experience in claims management, insurance administration, or risk management. OR An equivalent combination of education and/or experience as described above, sufficient to successfully perform the essential duties of the job, such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications * 5+ years of experience processing claims in a claims management and/or claims adjuster role * 3+ years of experience in a large, multi-division, self-insured organization, working directly on claims management for self-insured insurance claims * 2 or more years of direct experience processing, adjusting, and/or investigating workers' compensation claims * 3+ years of experience working in insurance risk management or claims management in a large, public sector, or higher education environment * Insurance and/or risk management industry credentials or certification * Direct experience working in industry-standard claims management software programs, including creating and running reports, loss runs, and trend data Special Working Conditions * May be required to work at multiple sites or locations. * Work Schedule Varies; May be required to work evenings and weekends * Positions typically require the ability to perform tasks that involve keyboarding, talking, hearing, seeing, and repetitive motions. * May be required to lift or carry up to 25lbs. * May be required to sit for a prolonged period of time, viewing a computer monitor How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. * Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. * Indicate whether former or current employment is Full-Time or; * Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) * Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. * Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Open until filled First Review Wednesday, December 17, 2025 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit *************************** Copyright 2025 Jobelephant.com Inc. All rights reserved. **************************** jeid-54f49ca284a75646ab28f4e1de180805 Other:

**Office Coordinator-** **Tempe, Arizona** The Office Coordinator performs general office coordination and assists with day to day operations. Coordinates various office support services, including purchasing and facilities management. May participate in interdepartmental projects and coordinate with other departments. **Shift and Schedule:** + Full-time + Monday- Friday + 8:00AM until finished + Flexibility to work overtime as required **Responsibilities:** + With moderate supervision, supports general business operations by providing various administrative support activities as a generalist or in a combination of disciplines. + Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports. + Establishes and maintains record keeping and filing systems. + Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements, and may arrange meetings and conferences for an assigned work group. + Performs administrative duties specific to department such as conducting research, updating databases, and preparing collateral materials for mass mailings. + Completes expense reports and handles reconciliation of receipts for a designated work group. + Responsible for opening, sorting, prioritizing, and distributing inbound mail. Coordinates services for outbound mail. + Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures. + Receive funds from customers and employees. May disburse funds, record monetary transactions, and/or issue receipts for funds received and other cashier duties as required + Performs other duties as assigned. **Total Rewards:** + $23.00 / hour + Benefits, subject to eligibility, Medical, Dental and Vision, Paid Time Off, 401(k) program with employer match, Child & Elder Care, Adoption Benefits, Paid Parental Leave, Fertility Benefits, Employee Resource Groups, Breastmilk Shipping Services, Dependent Scholarship Program, Education Assistance, Employee Assistance Program, Personalized Wellness Platform and more! **Requirements:** + High school diploma or general equivalency diploma preferred (GED) + 2 years of general office experience + 2 years Microsoft Office + 1 year cashier/cash handling experience preferred **Company Overview:** Keurig Dr Pepper (NASDAQ: KDP) is a leading beverage company in North America, with a portfolio of more than 125 owned, licensed and partner brands and powerful distribution capabilities to provide a beverage for every need, anytime, anywhere. We operate with a differentiated business model and world-class brand portfolio, powered by a talented and engaged team that is anchored in our values. We work with big, exciting beverage brands and the #1 single-serve coffee brewing system in North America at KDP, and we have fun doing it! Together, we have built a leading beverage company in North America offering hot and cold beverages together at scale. Whatever your area of expertise, at KDP you can be a part of a team that's proud of its brands, partnerships, innovation, and growth. Will you join us? We strive to be an employer of choice, providing a culture and opportunities that empower our team of ~29,000 employees to grow and develop. We offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs designed to enhance your professional growth and development, while ensuring you feel valued, inspired and appreciated at work. Keurig Dr Pepper is an equal opportunity employer and recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability or association with a person with a disability, medical condition, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. **A.I. Disclosure:** KDP uses artificial intelligence to assist with initial resume screening and candidate matching. This technology helps us efficiently identify candidates whose qualifications align with our open roles. If you prefer not to have your application processed using artificial intelligence, you may opt out by emailing your resume and qualifications directly to **************** . Keurig Dr Pepper is an equal opportunity employer and affirmatively seeks diversity in its workforce. Keurig Dr Pepper recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability or association with a person with a disability, medical condition, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law.

Brief - Optima Camelview Office Administrator/Coordinator Optima Camelview serves as Optima's primary corporate office in Arizona and is home to parts of the Architecture, Construction Management, Administrative, and Executive Team members. The Office Administrator/Coordinator plays a central role in supporting this environment by ensuring the office runs smoothly day-to-day and by maintaining a professional, polished experience for executives, team members, and visitors. This role owns all office logistics, coordinates meetings and onsite events, maintains clear documentation and SOPs, and provides high-touch administrative support. It requires a proactive, organized presence that anchors the daily operations of a high-visibility office. About Optima Optima is a privately held real estate firm with offices in Illinois and Arizona. For 47 years, Optima has been developing, designing, building and managing striking urban and suburban luxury residential communities. From the beginning, Optima aimed to reinvent housing by integrating the functions involved in new construction within one company. Optima controls and executes every aspect of the process in-house - development, design, construction, sales and management - for a dynamic system that offers greater focus and flexibility. Optima is committed to delivering extraordinary living through design, innovation, sustainability and management. Key Responsibilities Office Operations & Hospitality Office Environment Stewardship: Maintain a consistently professional, welcoming, and executive-ready environment reflecting Camelview's status as an Optima leadership hub. Mail & packages: Daily pickup, sorting, scanning/distribution; coordinate courier and shipping requests. Kitchen & supplies: Stock beverages/snacks; maintain inventory of office and print supplies; place orders as needed. Vendor management: Coordinate with service providers (shredding, printers, cleaning, office services); open and track service orders to completion. Facilities liaison: Serve as onsite point of contact for routine maintenance and building needs; escalate issues when appropriate. Workplace readiness: Ensure conference rooms, shared spaces, and visitor areas are always clean, organized, and prepared. Executive & Team Coordination Meeting support: Prepare rooms/AV, materials, and refreshments; provide onsite support during meetings. Materials & notes: Build simple agendas, print/collate materials, take action-oriented notes, and capture follow-ups. Scheduling logistics: Support onsite scheduling and coordination for Camelview leadership. Event coordination: Plan and execute onsite events such as team lunches, vendor meetings, and leadership sessions. Administrative Services & Compliance Notary services: Serve as onsite Notary Public (or obtain commission within 60 days; company-sponsored). Registrations & filings: Assist with periodic office or business registrations and administrative filings as needed. Document control: Scan, file, and maintain documents using clear folder structures and naming conventions. Process discipline: Maintain updated SOPs for recurring processes (mail, supply management, vendor workflows, hospitality, onboarding prep). Confidentiality: Handle executive, HR-sensitive, and confidential information with strict discretion. Success Measures (Outcomes/KPIs) Office readiness: Conference rooms, shared areas, and supplies consistently prepared without prompting. Operational cadence: Mail, packages, and vendor workflows completed predictably and on schedule. Documentation quality: SOPs and checklists are accurate, current, and consistently used. Professional presence: Visitors and executives experience a smooth, polished, leadership-grade environment. Candidate Profile A dependable, detail-focused administrative professional who blends the structure and reliability of an experienced office manager with the agility and growth mindset of a high-potential coordinator. You bring mature judgment, strong communication, and a service mindset suited for an office that hosts senior leadership. You take pride in making the environment run effortlessly and professionally. Core strengths Exceptional organization, follow-through, and attention to detail. Proactive service mindset; anticipates needs before they arise. Clear, warm, professional communication with executives, staff, and visitors. Ability to refine and document simple processes and keep them up to date. Calm, polished demeanor in a fast-moving and occasionally high-stakes environment. Capabilities Proficient in Microsoft 365 (Outlook, Teams, SharePoint/OneDrive). Strong Excel skills (lists, filters, basic lookups). Experience in office administration, hospitality, facilities coordination, or executive support. Strong file discipline: scanning, naming conventions, routing, and digital organization. High confidentiality, excellent judgment, and professionalism. Qualifications 2-6 years in office administration, hospitality/concierge operations, operations coordination, or similar fields. Notary Public (AZ) or ability to obtain within 60 days (company-sponsored). Exceptionally strong Microsoft 365 skills and comfort with collaboration tools. Ability to work fully on-site at Camelview with occasional onsite errands to nearby properties. Demonstrated reliability, professional presence, and service orientation. Working Style & Expectations Work hours: Core onsite hours 8:30 a.m.-5:00 p.m. (periodic early setup or occasional evening events may occur). Physical requirements: Ability to lift up to 20-25 lbs; stand/walk short distances; perform light physical tasks (stocking supplies). Technology & systems use: Maintain clean digital organization using shared drives, templates, and naming conventions. Confidentiality: Strict adherence to confidentiality policies, especially given the level of executive presence in the office. Customer-service orientation: Warm, polished, and helpful presence as the first point of contact at Optima's Arizona headquarters office. Other duties as assigned: Flexibility to support evolving office needs, special projects, and leadership requests. Benefits and Perks Competitive benefits and great perks make a huge difference; we get that, so you'll get them too. Team Members receive a competitive 401k match, paid parental leave, paid time off, and a 100% company paid medical plan option. At Optima, we believe benefits should be meaningful and a part of what makes us great! Come as you are! At Optima we celebrate diversity and are committed to creating an inclusive environment for all team members. Optima evaluates qualified applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or other legally protected characteristics Optima does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to Optima team members or the Optima people experience team. No placement fees will be paid to any 3rd party unless such a request has been made by the Optima people experience team.

Job Description Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: · High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability § to prepare and make group/executive presentations Excellent presentation skills § Strong analytical skills § Ability to conduct online research § Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision § Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: · 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

FLSA STATUS: Non-Exempt REPORTS TO: Unit Director The Branch Administrative Coordinator is responsible for coordinating the front desk receptionist and administrative duties for the branch. Responsibilities include: greeting members and visitors, compiling and tracking information for reports, entering data into club database system and supporting the Food program. JOB RESPONSIBILITIES Receives and processes membership applications and session enrollments Supports the administration of the Food program Manages member attendance records Manages front desk reception area Manages receipt of all membership payments EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION Must possess a high school diploma or equivalency certificate and 6 months of work related Customer Service experience Must obtain/maintain a current CPR, First Aid, and Food Handler's Certification (within first 90 days of employment) Must have and maintain a valid Arizona driver's license KNOWLEDGE, ABILITY and SKILLS Working knowledge of federal and state laws and company policies and procedures Ability to participates in investigations Ability to support the physical property and assets of the Club Ability to maintain and cultivate excellent member/family and community relationships and possess excellent customer service skills Ability to interact effectively and communicate (in writing and orally) with a variety of youth, staff, volunteers, families, and community members. Proficient skills in the use of Microsoft Office software, including Outlook, Word, and Excel Ability to articulate for giving, serve as an ambassador, engage in relationship building and promote philanthropy Ability to support the efficiency of Volunteers and future workforce needs to support volunteer program operation WORKING CONDITIONS and DRIVING Travel between Boys & Girls Club of the Valley sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Club of the Valley Work is primarily performed in the Club and local community Hours are based on school calendar - evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required EXPECTATION of EXCELLENCE Boys & Girls Club of the Valley supports a culture of excellence in all we do and all employees are expected to reflect these values in their daily responsibilities. To be sure we meet our obligations for high performance in all areas, we organize our goals and efforts under these six Pillars of Excellence: ACCOUNTABILITY We act with integrity, accept responsibility for our actions and fulfill our commitments. TEAMWORK We thrive on collaboration and believe we can achieve greatness together. HEALTHY LIVING We strive for energizing integration of work and home and support a healthy lifestyle to model for our Club Kids. CLARITY We are open, honest and respectful in our communication, direction and interactions. PASSION We genuinely care about our mission and believe “Kids come first”! INNOVATION We are creative problem solvers, empowered to take action and always striving for unique and new ways to improve programs and procedures.

BigTime is looking for a Part-Time Office & People Operations Coordinator to support our Phoenix office and assist our People team. This is a great opportunity for someone early in their career who is interested in learning more about HR, recruiting, and talent development, while also gaining hands-on experience in office operations. In this role, you'll help keep our Phoenix office running smoothly while supporting day-to-day People Operations tasks. You'll work closely with experienced People team members and gain exposure to core HR and recruiting processes in a fast-growing organization. Who is BigTime? We've proudly been featured on Inc's 500 Fastest Growing Companies in America for 4 years in a row. BigTime Software is the engine behind the greatest consulting firms on the planet, delivering back-office time/budgeting and invoicing to over 2,500 firms worldwide and tracking over $4 billion in billable time each year. Our flagship product is a SaaS-based system that is custom-built for the professional services industry. BigTime is a PE-backed company, headquartered out of Chicago, with offices in Chicago, Boston, Phoenix and most recently, expanding internationally. We've proudly been named on Crain's Best Places to Work 2 years in a row -- if you're motivated to join a hyper growth organization, we're eager to talk to you. What You'll Be Responsible For: Office Coordination * Serve as the primary on-site point of contact for employees, visitors, and vendors * Greet and assist visitors, clients, and employees * Manage office supplies, inventory, mail, and package handling * Coordinate meeting rooms, catering, and office events * Maintain office access and security (badges, access codes, keys * Support new hire IT onboarding and office setup * Oversee office equipment maintenance and troubleshoot issues * Maintain a clean, professional, and welcoming office environment * Assist with space planning, seating arrangements, and office layouts * Support team-building activities and culture initiatives People Coordination * Assist the People team with HR administrative tasks, including data entry, document management, and employee records * Support recruitment coordination, including interview scheduling, candidate communication, and onsite interview logistics * Assist with new hire onboarding, ensuring a smooth and positive employee experience * Provide support for talent development initiatives, such as training coordination, tracking participation, and organizing learning sessions * Help maintain People Ops processes, documentation, and internal resources * Partner with People Operations and Recruiting team members on special projects as needed Who You Are: * 0-2 years of experience in an administrative, office, or people-focused role (or relevant internships) * Strong organizational skills and willingness to learn * Friendly, professional communication style * High attention to detail and reliability * Comfortable working independently while knowing when to ask questions * Interest in HR, recruiting, or People Operations is a strong plus Why This Role Is A Great Fit: * Hands-on exposure to HR, recruiting, and talent development * Opportunity to learn People Operations in a growing SaaS company * Supportive team environment with room to grow * Ideal stepping stone into a future People Ops, HR, or Recruiting role Applicants must be authorized to work in the U.S. BigTime Software, Inc. is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with TCS Management systems. The responsibilities involve: 1. Reception tasks * Reception Management * Receive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for local travel, transportation, accommodation, banquets etc. in consultation with Admin N.A. Corporate Office. * Receive & dispatch Fedex, UPS, DHL and other packages * Mail collection and distribution. * Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings. * Order & manage supplies (pantries, copiers, office supplies, etc.) * Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same. * Maintain Seat Occupancy data. * Create UPS Shipping label request * Arranging various events (in-house, as well as external) as requested by the location leadership (while abiding with all TCS Policies / Guidelines) * Billing and any other Admin duties that may be required / assigned by Supervisor from time to time. 2. Administrative tasks Facility Management: Handling all aspects of Facility Management (comprising of but not limited to Managing Security requirements, Housekeeping, Material Movement, Front Office Management, Inventory Management, Compliance Management etc.) Security: Handling all aspects of Physical Security, including but not restricted to ensuring optimum functioning of all Security and Access Control Systems. The role involves monitoring CCTV coverage, analysis of CCTV and Security systems data, Electronic access functions involving assigning / revoking, reconciliation of data, report generation etc.), with a view to ensure implementation of and compliance with all Information & Security Policies. Procurement and Inventory Management - Timely procurement to make sure office supplies and break room supplies such as tea/coffee are refilled throughout the facility at regular intervals. Purchase Functions: Ensure time procurement of items required for the locations are procured by adhering / complying with all aspects of TCS Purchase policies as enshrined in TCS Purchase Manual (including Negotiations, Vendor Management, Purchase Requisitions, Processing Payments etc Audits: Ensure audit readiness of the location at all time by complying with and enforcing TCS Policies. * Ensuring that the location complies with all statutory requirements, building codes etc. Others: Ensuring compliance and adherence to Work Environment Guidelines (WEG) and HSE Guidelines (TCS Processes which will be made available later). * Maintaining record of Health Safety Environment Data as per the TCS process to be able to go through internal/external audit. * Conduct Fire Safety & Health Safety Briefings & Drills at regular intervals to ensure compliance with TCS Policies. * Coordination with Property Managers to ensure a conducive working environment on site and to ensure compliance with Statutory and building guidelines and for conduct of above drills. * Ensuring 100 percent availability of all Safety, Security Equipment and other office systems / equipment. * Ensuring policies relevant to material movement and Shipping are complied with. * Coordination with various stake holders (both internal and external), regular liaison / interaction with TCS Senior Executives to understand project requirements and other aspects requiring Admin attention. * Liaison with landlord and other stake holders at regular intervals to build a working relationship so as to be able to meet various TCS requirements. * Making MIS for Expenses, Seat Occupancy, Seat Management, Budgeting, Provisioning, etc. * Preparation of Annual and Quarterly Budget of the location in consultation with Location Admin Head and having the budget and expenses reviewed/approved by Head of Administration, NA. * Monitoring budget utilization and invoice payment process. Create and update spreadsheets as required. * Ensuring valid agreements are available for all vendors. * Be available on site on all working days to ensure effective Administration of the premises. * Any other Admin requirement that may be required from time to time / as directed by Admin Head, N.A Qualifications and associated Attributes: 3. Associate degree. 4. 4-7 years' experience in Administrative Function of a medium sized facility (> 300 associates) preferred. 5. Should possess excellent English communication skills (written & verbal) 6. Should have good computer skills: Microsoft Office (especially word, excel, power point etc.). 7. Should have knowledge of: - (1) Office Management & Maintenance activities, (2) Safety, firefighting and fire control systems, (3) Physical security system and its integration with IT security policies / requirements, (4) Personnel management, (5) Purchase / Procurement processes, (6) Finance / Accounting processes etc. 8. Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment. 9. Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability. 10. Should be: (1) Proactive (2) Self-motivated (3) Flexible (4) Adaptive (5) Professional (6) Able to multitask, (7) Accessible on phone for any emergent requirement at the location and (8) Available for work outside of regular business hours if needed. Salary range: $45,216 - $59,520 a year #LI-DNI

Founded in 2010, Fun Town RV (FTRV) has grown into Texas's largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Overview: The Office Coordinator plays a key role in supporting daily administrative operations, ensuring smooth communication between departments, and maintaining accurate documentation. This position is responsible for processing all vehicle title and registration documents, ensuring compliance with state and federal regulations. This position provides a wide range of support services to employees, management, and corporate departments, with a strong emphasis on deal processing, bookkeeping, HR support, and customer service. Key Responsibilities: Deal Posting & Financial Coordination Review and process all RV deal postings: verify checklists, ensure accuracy of documents and financials, and print commission reports. Complete all bookkeeping tasks including updating accounting systems, managing petty cash logs, and maintaining AP and credit card spreadsheets. Handle all aspects of cash handling and payoff checks to lenders. Submit tax payments and complete title and registration processes for all sold units. Vehicle Title & Registration Processing Process all new and used vehicle title transfers for the dealership, and submit applicable documents to the tax office. Handle all title transfers for out-of-state transactions, ensuring proper documentation and regulatory compliance. Complete DMV registration paperwork using accuracy and timeliness. Ensure all tax and title documentation is properly completed, submitted, and filed. HR & Employee Support Act as liaison between store employees and Human Resources. Oversee onboarding documentation and submission for all new hires at the location. Assist with employee communication, compliance coordination, and corporate policy support. Inventory & Warranty Processing Follow up on trade titles and ensure proper logging of new units. Register warranties for sold units and submit rebate requests when applicable. Office & Reception Oversight Oversee front desk/reception area: create work schedules and fill in as needed. Order office supplies and coordinate with vendors. Provide general administrative support to management and departments. Coordinate with compliance auditors and corporate offices as needed. Preferred Qualifications: High school diploma or equivalent required. Strong computer and software skills; Microsoft Office and Google Workspace preferred. Previous customer service or administrative experience required. Knowledge of bookkeeping practices and experience with accounting systems preferred. Excellent written and verbal communication skills. Strong organizational skills and ability to multitask effectively. Ability to thrive in high-volume, fast-paced environments. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Manual dexterity required for keyboarding, filing, and operating office equipment. Ability to lift up to 25 lbs occasionally. Intermittent standing, bending, and reaching during the workday. Must be able to maintain focus and attention to detail in a busy office environment. Benefits: (To be completed by HR) Competitive salary based on experience. Health, dental, and vision insurance. Christmas Savings Plan 401(k) with company match. Paid time off and holidays. Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you're ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment. Content of this ad and fulfillment of offers is sole responsibility of Fun Town RV.

DEPT OF HEALTH SERVICES The Arizona Department of Health Services promotes and protects the health of Arizona's children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans. Specialty Clinic Manager Job Location: Address: 501 N 24th Street Phoenix, AZ. 85008 Posting Details: Salary: $70,000-$75,000 Grade: 24 Job Summary: The specialty clinic manager will manage and supervise the clinic staff, including hiring, training, and performance evaluations. Responsible for overseeing the day-to-day administrative and operational activities, ensuring the clinic runs smoothly and delivers quality patient care. Developing and implementing effective operational policies and procedures to ensure smooth clinic operations and compliance with regulations. Monitor and optimize patient appointment scheduling (on-site and off-site), ensuring optimal utilization of resources and minimal patient wait times. Collaborate with healthcare providers to establish and maintain high standards of patient care and service quality. Oversee the management of occupational health, dental clinic, podiatry clinic, infection prevention and the management of clinic patient records, ensuring accuracy, confidentiality, and compliance with privacy regulations. Coordinate with external partners and vendors to ensure necessary supplies and services are available for clinic operations. Oversee the clinic's financial activities, including billing and budgeting. Conduct regular staff meetings and training sessions to promote communication, skill development, and adherence to policies and procedures. Stay updated with industry trends, regulations, and best practices, and make informed recommendations for improving clinic operations. Works with AHCCCS and other MCO plans to obtain necessary referrals and prior authorizations for required services. Job Duties: -Oversee the management of occupational health, dental clinic, podiatry clinic, and infection prevention. Overseeing the day-to-day administrative and operational activities, ensuring the clinic runs smoothly and delivers quality patient care. Oversee the management of clinic patient records, ensuring accuracy, confidentiality, and compliance with privacy regulations. -Coordinate with external partners and vendors to ensure necessary supplies and services are available for clinic operations. Oversee the clinic's financial activities, including billing and budgeting. -Develop and implement effective operational policies and procedures to ensure smooth clinic operations and compliance with regulations. Stay updated with industry trends, regulations, and best practices, and make informed recommendations for improving clinic operations. -Monitor and optimize patient scheduling (on-site and off-site), ensuring optimal utilization of resources and minimal patient wait times. Collaborate with healthcare providers to establish and maintain high standards of patient care and service quality. Works with AHCCCS and other MCO plans to obtain necessary referrals and prior authorizations for required services. -Organize and supervise the administrative staff, including a medical biller/coder, scheduler, and medical assistants. Manage and supervise the clinic staff, including hiring, training, and performance evaluations. -Develop and implement effective operational policies and procedures to ensure smooth clinic operations and compliance with regulations. Conduct regular staff meetings and training sessions to promote communication, skill development, and adherence to policies and procedures. -Ensures adherence to regulatory agency rules/regulations/standards and to hospital policies and procedures. -Other duties as assigned as related to the position (typically 5% - 10%) Knowledge, Skills & Abilities (KSAs): Knowledge of: -Electronic Health records systems -Healthcare laws and regulations- Healthcare marketing strategies -Healthcare regulations, compliance, and best practices -Hospital policies and procedures -Performing and implementing research -Team building and participation in team exercised at the management level -Principles of adult learning -Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies. Skill in: -Financial management and budgeting -Leadership or managerial role within a healthcare setting -Proven track record of improving clinical operations -Strong communication and interpersonal skills -Ability to handle stressful situations calmly and effectively -Strong leadership and team management skills, with the ability to motivate and inspire staff to achieve outstanding results -Strong time management, organization, privatization and multitasking -Analytical mindset identifying areas for improvement and implementing effective solutions -Flexibility and adaptability in a fast-paced and dynamic environment Ability to: -Perform audits, analyze findings and implement suggest changes/action plans -Utilize adult learning principles in educating mentoring and coaching of subordinate staff -Lead and supervise a team -Provide for staff assessed educational needs -Communicate to a variety of staff at all levels -Effectively manage and grow staff -Present data to team members -Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination. Selective Preference(s): Master's degree in healthcare administration, business management or related field with 3-5 yrs exp. as an outpatient or clinical manager or in a similar leadership role within a healthcare setting. Certification in healthcare management, such as CMM or CMPE Pre-Employment Requirements: Must be able to obtain and maintain CPR and NVCI certification. A State Hospital employee must possess a valid level one fingerprint clearance card issues pursuant to A.R.S.41-1758.07 or must apply for a level one fingerprint clearance card within seven working days after beginning employment. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The State of Arizona provides an excellent comprehensive benefits package including: − Affordable medical and dental insurance plans − Paid vacation and sick time − Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). − 10 paid holidays per year − Wellness program and plans − Life insurance − Short/long-term disability insurance − Defined retirement plan − Award winning Infant at Work program − Credit union membership − Transit subsidy − ADHS Student Assistance Pilot Program Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin. Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling **************. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

Job Overview:Office Coordinator- Tempe, Arizona The Office Coordinator performs general office coordination and assists with day to day operations. Coordinates various office support services, including purchasing and facilities management. May participate in interdepartmental projects and coordinate with other departments. Shift and Schedule: Full-time Monday- Friday8:00AM until finished Flexibility to work overtime as required Responsibilities:With moderate supervision, supports general business operations by providing various administrative support activities as a generalist or in a combination of disciplines. Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports. Establishes and maintains record keeping and filing systems. Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements, and may arrange meetings and conferences for an assigned work group. Performs administrative duties specific to department such as conducting research, updating databases, and preparing collateral materials for mass mailings. Completes expense reports and handles reconciliation of receipts for a designated work group. Responsible for opening, sorting, prioritizing, and distributing inbound mail. Coordinates services for outbound mail. Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures. Receive funds from customers and employees. May disburse funds, record monetary transactions, and/or issue receipts for funds received and other cashier duties as required Performs other duties as assigned. Total Rewards:$23. 00 / hour Benefits, subject to eligibility, Medical, Dental and Vision, Paid Time Off, 401(k) program with employer match, Child & Elder Care, Adoption Benefits, Paid Parental Leave, Fertility Benefits, Employee Resource Groups, Breastmilk Shipping Services, Dependent Scholarship Program, Education Assistance, Employee Assistance Program, Personalized Wellness Platform and more! Requirements:High school diploma or general equivalency diploma preferred (GED)2 years of general office experience2 years Microsoft Office1 year cashier/cash handling experience preferred Company Overview:Keurig Dr Pepper (NASDAQ: KDP) is a leading beverage company in North America, with a portfolio of more than 125 owned, licensed and partner brands and powerful distribution capabilities to provide a beverage for every need, anytime, anywhere. We operate with a differentiated business model and world-class brand portfolio, powered by a talented and engaged team that is anchored in our values. We work with big, exciting beverage brands and the #1 single-serve coffee brewing system in North America at KDP, and we have fun doing it! Together, we have built a leading beverage company in North America offering hot and cold beverages together at scale. Whatever your area of expertise, at KDP you can be a part of a team that's proud of its brands, partnerships, innovation, and growth. Will you join us? We strive to be an employer of choice, providing a culture and opportunities that empower our team of ~29,000 employees to grow and develop. We offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs designed to enhance your professional growth and development, while ensuring you feel valued, inspired and appreciated at work. Keurig Dr Pepper is an equal opportunity employer and recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability or association with a person with a disability, medical condition, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. A. I. Disclosure: KDP uses artificial intelligence to assist with initial resume screening and candidate matching. This technology helps us efficiently identify candidates whose qualifications align with our open roles. If you prefer not to have your application processed using artificial intelligence, you may opt out by emailing your resume and qualifications directly to kdpjobs@kdrp. com.

Job Description Brief - Optima Camelview Office Administrator/Coordinator Optima Camelview serves as Optima's primary corporate office in Arizona and is home to parts of the Architecture, Construction Management, Administrative, and Executive Team members. The Office Administrator/Coordinator plays a central role in supporting this environment by ensuring the office runs smoothly day-to-day and by maintaining a professional, polished experience for executives, team members, and visitors. This role owns all office logistics, coordinates meetings and onsite events, maintains clear documentation and SOPs, and provides high-touch administrative support. It requires a proactive, organized presence that anchors the daily operations of a high-visibility office. About Optima Optima is a privately held real estate firm with offices in Illinois and Arizona. For 47 years, Optima has been developing, designing, building and managing striking urban and suburban luxury residential communities. From the beginning, Optima aimed to reinvent housing by integrating the functions involved in new construction within one company. Optima controls and executes every aspect of the process in-house - development, design, construction, sales and management - for a dynamic system that offers greater focus and flexibility. Optima is committed to delivering extraordinary living through design, innovation, sustainability and management. Key Responsibilities Office Operations & Hospitality Office Environment Stewardship: Maintain a consistently professional, welcoming, and executive-ready environment reflecting Camelview's status as an Optima leadership hub. Mail & packages: Daily pickup, sorting, scanning/distribution; coordinate courier and shipping requests. Kitchen & supplies: Stock beverages/snacks; maintain inventory of office and print supplies; place orders as needed. Vendor management: Coordinate with service providers (shredding, printers, cleaning, office services); open and track service orders to completion. Facilities liaison: Serve as onsite point of contact for routine maintenance and building needs; escalate issues when appropriate. Workplace readiness: Ensure conference rooms, shared spaces, and visitor areas are always clean, organized, and prepared. Executive & Team Coordination Meeting support: Prepare rooms/AV, materials, and refreshments; provide onsite support during meetings. Materials & notes: Build simple agendas, print/collate materials, take action-oriented notes, and capture follow-ups. Scheduling logistics: Support onsite scheduling and coordination for Camelview leadership. Event coordination: Plan and execute onsite events such as team lunches, vendor meetings, and leadership sessions. Administrative Services & Compliance Notary services: Serve as onsite Notary Public (or obtain commission within 60 days; company-sponsored). Registrations & filings: Assist with periodic office or business registrations and administrative filings as needed. Document control: Scan, file, and maintain documents using clear folder structures and naming conventions. Process discipline: Maintain updated SOPs for recurring processes (mail, supply management, vendor workflows, hospitality, onboarding prep). Confidentiality: Handle executive, HR-sensitive, and confidential information with strict discretion. Success Measures (Outcomes/KPIs) Office readiness: Conference rooms, shared areas, and supplies consistently prepared without prompting. Operational cadence: Mail, packages, and vendor workflows completed predictably and on schedule. Documentation quality: SOPs and checklists are accurate, current, and consistently used. Professional presence: Visitors and executives experience a smooth, polished, leadership-grade environment. Candidate Profile A dependable, detail-focused administrative professional who blends the structure and reliability of an experienced office manager with the agility and growth mindset of a high-potential coordinator. You bring mature judgment, strong communication, and a service mindset suited for an office that hosts senior leadership. You take pride in making the environment run effortlessly and professionally. Core strengths Exceptional organization, follow-through, and attention to detail. Proactive service mindset; anticipates needs before they arise. Clear, warm, professional communication with executives, staff, and visitors. Ability to refine and document simple processes and keep them up to date. Calm, polished demeanor in a fast-moving and occasionally high-stakes environment. Capabilities Proficient in Microsoft 365 (Outlook, Teams, SharePoint/OneDrive). Strong Excel skills (lists, filters, basic lookups). Experience in office administration, hospitality, facilities coordination, or executive support. Strong file discipline: scanning, naming conventions, routing, and digital organization. High confidentiality, excellent judgment, and professionalism. Qualifications 2-6 years in office administration, hospitality/concierge operations, operations coordination, or similar fields. Notary Public (AZ) or ability to obtain within 60 days (company-sponsored). Exceptionally strong Microsoft 365 skills and comfort with collaboration tools. Ability to work fully on-site at Camelview with occasional onsite errands to nearby properties. Demonstrated reliability, professional presence, and service orientation. Working Style & Expectations Work hours: Core onsite hours 8:30 a.m.-5:00 p.m. (periodic early setup or occasional evening events may occur). Physical requirements: Ability to lift up to 20-25 lbs; stand/walk short distances; perform light physical tasks (stocking supplies). Technology & systems use: Maintain clean digital organization using shared drives, templates, and naming conventions. Confidentiality: Strict adherence to confidentiality policies, especially given the level of executive presence in the office. Customer-service orientation: Warm, polished, and helpful presence as the first point of contact at Optima's Arizona headquarters office. Other duties as assigned: Flexibility to support evolving office needs, special projects, and leadership requests. Benefits and Perks Competitive benefits and great perks make a huge difference; we get that, so you'll get them too. Team Members receive a competitive 401k match, paid parental leave, paid time off, and a 100% company paid medical plan option. At Optima, we believe benefits should be meaningful and a part of what makes us great! Come as you are! At Optima we celebrate diversity and are committed to creating an inclusive environment for all team members. Optima evaluates qualified applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or other legally protected characteristics Optima does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to Optima team members or the Optima people experience team. No placement fees will be paid to any 3rd party unless such a request has been made by the Optima people experience team. Powered by JazzHR RioaE8Mvzq

FLSA STATUS: Non-Exempt REPORTS TO: Branch Director This is a temporary interim position for Branch Administrative Coordinator. The Branch Admin Coordinator is responsible for coordinating the front desk receptionist and administrative duties for the branch. Responsibilities include: greeting members and visitors, compiling and tracking information for reports, entering data into club database system and supporting the Food program. JOB RESPONSIBILITIES Receives and processes membership applications and session enrollments Supports the administration of the Food program Manages member attendance records Manages front desk reception area Manages receipt of all membership payments EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION Must possess a high school diploma or equivalency certificate and 6 months of work related Customer Service experience Must obtain/maintain a current CPR, First Aid, and Food Handler's Certification (within first 90 days of employment) Must have and maintain a valid Arizona driver's license KNOWLEDGE, ABILITY and SKILLS Working knowledge of federal and state laws and company policies and procedures Ability to participates in investigations Ability to support the physical property and assets of the Club Ability to maintain and cultivate excellent member/family and community relationships and possess excellent customer service skills Ability to interact effectively and communicate (in writing and orally) with a variety of youth, staff, volunteers, families, and community members. Proficient skills in the use of Microsoft Office software, including Outlook, Word, and Excel Ability to articulate for giving, serve as an ambassador, engage in relationship building and promote philanthropy Ability to support the efficiency of Volunteers and future workforce needs to support volunteer program operation English/Spanish speaking is preferable WORKING CONDITIONS and DRIVING Travel between Boys & Girls Club of the Valley sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Club of the Valley Work is primarily performed in the Club and local community Hours are based on school calendar - evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required

BigTime is looking for a Part-Time Office & People Operations Coordinator to support our Phoenix office and assist our People team. This is a great opportunity for someone early in their career who is interested in learning more about HR, recruiting, and talent development, while also gaining hands-on experience in office operations. In this role, you'll help keep our Phoenix office running smoothly while supporting day-to-day People Operations tasks. You'll work closely with experienced People team members and gain exposure to core HR and recruiting processes in a fast-growing organization. Who is BigTime? We've proudly been featured on Inc's 500 Fastest Growing Companies in America for 4 years in a row. BigTime Software is the engine behind the greatest consulting firms on the planet, delivering back-office time/budgeting and invoicing to over 2,500 firms worldwide and tracking over $4 billion in billable time each year. Our flagship product is a SaaS-based system that is custom-built for the professional services industry. BigTime is a PE-backed company, headquartered out of Chicago, with offices in Chicago, Boston, Phoenix and most recently, expanding internationally. We've proudly been named on Crain's Best Places to Work 2 years in a row -- if you're motivated to join a hyper growth organization, we're eager to talk to you. What You'll Be Responsible For: Office Coordination Serve as the primary on-site point of contact for employees, visitors, and vendors Greet and assist visitors, clients, and employees Manage office supplies, inventory, mail, and package handling Coordinate meeting rooms, catering, and office events Maintain office access and security (badges, access codes, keys Support new hire IT onboarding and office setup Oversee office equipment maintenance and troubleshoot issues Maintain a clean, professional, and welcoming office environment Assist with space planning, seating arrangements, and office layouts Support team-building activities and culture initiatives People Coordination Assist the People team with HR administrative tasks, including data entry, document management, and employee records Support recruitment coordination, including interview scheduling, candidate communication, and onsite interview logistics Assist with new hire onboarding, ensuring a smooth and positive employee experience Provide support for talent development initiatives, such as training coordination, tracking participation, and organizing learning sessions Help maintain People Ops processes, documentation, and internal resources Partner with People Operations and Recruiting team members on special projects as needed Who You Are: 0-2 years of experience in an administrative, office, or people-focused role (or relevant internships) Strong organizational skills and willingness to learn Friendly, professional communication style High attention to detail and reliability Comfortable working independently while knowing when to ask questions Interest in HR, recruiting, or People Operations is a strong plus Why This Role Is A Great Fit: Hands-on exposure to HR, recruiting, and talent development Opportunity to learn People Operations in a growing SaaS company Supportive team environment with room to grow Ideal stepping stone into a future People Ops, HR, or Recruiting role Applicants must be authorized to work in the U.S. BigTime Software, Inc. is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Job Description FLSA STATUS: Non-Exempt REPORTS TO: Branch Director for Branch Administrative Coordinator. The Branch Admin Coordinator is responsible for coordinating the front desk receptionist and administrative duties for the branch. Responsibilities include: greeting members and visitors, compiling and tracking information for reports, entering data into club database system and supporting the Food program. JOB RESPONSIBILITIES Receives and processes membership applications and session enrollments Supports the administration of the Food program Manages member attendance records Manages front desk reception area Manages receipt of all membership payments EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION Must possess a high school diploma or equivalency certificate and 6 months of work related Customer Service experience Must obtain/maintain a current CPR, First Aid, and Food Handler's Certification (within first 90 days of employment) Must have and maintain a valid Arizona driver's license KNOWLEDGE, ABILITY and SKILLS Working knowledge of federal and state laws and company policies and procedures Ability to participates in investigations Ability to support the physical property and assets of the Club Ability to maintain and cultivate excellent member/family and community relationships and possess excellent customer service skills Ability to interact effectively and communicate (in writing and orally) with a variety of youth, staff, volunteers, families, and community members. Proficient skills in the use of Microsoft Office software, including Outlook, Word, and Excel Ability to articulate for giving, serve as an ambassador, engage in relationship building and promote philanthropy Ability to support the efficiency of Volunteers and future workforce needs to support volunteer program operation English/Spanish speaking is preferable WORKING CONDITIONS and DRIVING Travel between Boys & Girls Club of the Valley sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Club of the Valley Work is primarily performed in the Club and local community Hours are based on school calendar - evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required