Office administrator jobs in Grand Rapids, MI

Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Full-Time Branch Address: 384 North Third Avenue Suite C, Fruitport, MI This job posting is anticipated to remain open for 30 days, from 01-Dec-2025. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $21.38 Hiring Maximum: $22.71 Read More About Job Overview Skills/Requirements What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

LogFret seeks an experienced Customer Service Rep. to join us. The candidate must have extensive knowledge of the job. You maintain the customer services activities. Ready for a lifestyle that keeps you closer to home? This is the role for you. Assisting in the Customer Service Operatives daily, including coordinating works to Open Market and liaising with the Customer Service Manager, ensuring all correspondence is logged. Dealing with correspondence via phone, letter, email and fax, you will ensure acknowledgements are received within a timely manner, whilst carrying out general office administrative duties, i.e. letters, scanning, printing, filing and binding of documents when required. Responsibilities: Provide exceptional customer service internally and externally. Manage switchboard and answer or direct incoming phone calls. Assist with granting site access and updating usernames and passwords for clients. Provide information to customers via phone and email. Use various systems, software, and support tools efficiently. Keep track of customer accounts and make updates with new account information as necessary. Provide thorough follow-ups to customer interactions, ensuring customer satisfaction. All other duties and responsibilities as assigned. Physical Demands: Must be able to lift up to 25 pounds. Must be able to stand and walk for prolonged amounts of time. Must be able to twist, bend and squat periodically. Education & Experience: High school diploma preferred. Ability to successfully multi-task, works efficiently, and meet deadlines. Ability to work independently and in a team environment. Must have experience with Microsoft Office: Word and Excel. Requirements: Must have 1 years of proven customer service experience. Drug Screening. Customer service skills and the ability to communicate professionally required. High school diploma or GED. Pre-employment background check required. Benefits: Life Insurance. $30.50 per hour. Paid Time Off (PTO). 401(k) Medical, dental, and vision insurance programs. Monthly Bonus. About Logfret: Logfret is an international freight forwarding company comprising over 70 owned offices and a network of over 120 offices. Our commitment is to solve logistics problem and raise expectation through our industry's best digital freight solution, taking businesses to the next level.

We are seeking a highly organized and personable Office Administrative Assistant to manage front desk operations and provide administrative support across multiple departments. This role is essential in ensuring smooth day-to-day operations and delivering excellent service to both internal teams and external visitors. RESPONSIBILITIES Answer and direct a high volume of incoming phone calls in a professional and courteous manner. Greet and assist visitors, ensuring a welcoming and organized front office environment. Manage all incoming and outgoing mail and packages. Maintain the appearance and organization of the front desk and lobby area. Perform accurate and timely data entry tasks. Monitor and order office supplies to ensure adequate inventory levels. Assist the sales team with preparing and organizing bid documents. Support the design department with permitting processes and submittal documentation. Process credit card payments and maintain related records. QUALIFICATIONS High school diploma or equivalent; associate degree or higher preferred. 2+ years of experience in an administrative or front desk role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with office equipment (phones, printers, copiers). Ability to maintain confidentiality and handle sensitive information. This role requires a strong commitment to punctuality and presence. Job Type: Full-time Schedule: 8-hour shift - Monday to Friday Benefits: At Total Fire Protection, we recognize that our employees are the backbone of our success, and we are committed to fostering a work environment that not only values their contributions but also supports their overall well-being. Here are some of the benefits you can enjoy as a valued member of our team: Health insurance 401(k) with matching (fully vested after 2 years) Dental insurance Vision insurance Life insurance Disability insurance Flexible spending account Health savings account Professional Development Paid Time Off & Holidays Employee Referral Program Company Events & Social Activities Yearly Apparel Allowance By joining Total Fire Protection, you not only become part of a dynamic and innovative team but also gain access to a comprehensive benefits package designed to support your professional and personal growth. We are committed to investing in our employees' success and well-being.

Position Description: Administrative AssistantJob DescriptionWe are a growing, fast-paced property management office seeking an office assistant at one of our properties. The ideal candidate will be enthusiastic, dependable, self-motivated and highly organized. The applicant will support local managers and employees on daily tasks as needed, assist with daily office needs, and manage the companys overall administrative activities. Responsibilities:Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute emails, correspondence memos, letters, faxes, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills Proven experience (>3yrs) as an Administrative Assistant or Office Admin Assistant in a Real Estate, client facing high, paced environment Knowledge of office management systems and procedures Working knowledge of office equipment Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task\tThe responsibilities of this position are subject to change at any time due to the needs of the business. Education & Experience: High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Office hours are Monday - Friday, 8:30 AM - 5:30 PM. Job Type: Full-time $15.00 - $20.00 Hourly

The Office Administrator is accountable for customer service and efficient front office operation, including management of attendance, health and safety compliance, and support of the principal. COMPANY INFORMATION: National Heritage Academies (NHA) partners with communities to build and operate public charter schools. Founded in 1995, today NHA serves over 100 schools in nine states, with more than 65,000 students in kindergarten through 12th grade. Our schools are designed to eliminate the achievement gap and provide school choice to families so their children are prepared for success in college, career, and life. A majority of our schools consistently outperform their local district on the state test. According to the Center for Research on Education Outcomes at Stanford University, NHA is a leading performer among charter schools and management organizations, outperforming both conventional district schools and other charter school operators. In addition, according to our employee survey, over 90% of respondents agree that the work they do is meaningful to them. Join our team. DUTIES AND RESPONSIBILITIES: Maintain and update bookkeeping at the school and be accountable for the accounting process, including Purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits. Collect and deposit lunch funds. Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students. Answer phones, direct questions and inquiries, and distribute mail. Ensure that security procedures are strictly followed by effectively manage the visitor management system or parent sign-in system. Accurate use of facilities work order system. Inventory management for grant-funded assets. Health and Safety Compliance, including maintenance of the following documents: Processing of insurance claims. Distribute medication/attend to incidental needs of students. Student uniform management. Order and maintain supplies as needed for office and school staff. Complete purchase requisitions for supplies, books, and materials. Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership. Minimal travel required. QUALIFICATIONS: Possess an Associate Degree and/or 2-4 years' experience in Office or School-related administrative position. Proficient with Microsoft Office products. Respond to common inquiries or complaints from parents. Communicate and work effectively with Students, Parents, Principal and Teachers. Strong verbal and written communication skills. Please click here to learn more about our core values. National Heritage Academies is an equal opportunity employer.

Cost Center 151 Contact Center Scheduled Weekly Hours 36 Work Shift Third Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

Cost Center 151 Contact Center Scheduled Weekly Hours 16 Work Shift Third Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

Job Description Baker Auto Group is looking for another team member for their Coopersville office location (Chevy Buick). This location assists multiple rooftops (Chevy Buick, Ford, and CDJR along with the body shop and used car building). Main responsibilities Handles cash drawer balancing and reconciliation Verifies funds have been collected and are balanced Helps with cleaning deals and sending out lien payoffs Title clerk- ensuring that title and tax documents are accurate and sent out in a timely manner Files and scans documents and assists with mail/UPS/FedEx Assists with answering phones Orders supplies for the dealership Performs all other administrative duties needed to assist the team Process dealer trade and wholesale paperwork and accounting Requirements High school diploma or equivalent; associate degree or relevant certification is a plus Previous experience in an office administration or automotive environment preferred Proficient in G Suite products (Gmail, Sheets, Docs) and basic computer skills Experience with CDK a plus but not required Strong organizational skills with attention to detail Excellent communication and interpersonal skills Ability to multitask and manage time effectively in a fast-paced environment Knowledge of automotive terminology and dealership operations is a plus Reliable, punctual, and able to work independently as well as part of a team Customer service oriented with a positive attitude Benefits Excellent Health, Vision & Dental Benefits 401K Retirement Plan Paid Holidays Personal Time Off Advancement Opportunities Monthly birthday and anniversary celebrations Job Type: Full-time, Monday-Friday On-site work only Baker Auto Group is a family-owned business with over 15 locations across Michigan, from South Haven and Allegan to Ludington and Cadillac and everything in between.

Baker Auto Group is looking for another team member for their Coopersville office location (Chevy Buick). This location assists multiple rooftops (Chevy Buick, Ford, and CDJR along with the body shop and used car building). Main responsibilities Handles cash drawer balancing and reconciliation Verifies funds have been collected and are balanced Helps with cleaning deals and sending out lien payoffs Title clerk- ensuring that title and tax documents are accurate and sent out in a timely manner Files and scans documents and assists with mail/UPS/FedEx Assists with answering phones Orders supplies for the dealership Performs all other administrative duties needed to assist the team Process dealer trade and wholesale paperwork and accounting Requirements High school diploma or equivalent; associate degree or relevant certification is a plus Previous experience in an office administration or automotive environment preferred Proficient in G Suite products (Gmail, Sheets, Docs) and basic computer skills Experience with CDK a plus but not required Strong organizational skills with attention to detail Excellent communication and interpersonal skills Ability to multitask and manage time effectively in a fast-paced environment Knowledge of automotive terminology and dealership operations is a plus Reliable, punctual, and able to work independently as well as part of a team Customer service oriented with a positive attitude Benefits Excellent Health, Vision & Dental Benefits 401K Retirement Plan Paid Holidays Personal Time Off Advancement Opportunities Monthly birthday and anniversary celebrations Job Type: Full-time, Monday-Friday On-site work only Baker Auto Group is a family-owned business with over 15 locations across Michigan, from South Haven and Allegan to Ludington and Cadillac and everything in between.

Job DescriptionBenefits: 401(k) 401(k) matching Paid time off Part time Dental office administrator(2 days), with potential to work 3-4 days a week. Position requires excellent people skills. Candidate will need a working knowledge of Dentrix, Insurance verification and billing, Treatment planning, Scheduling patients, Specialist referrals etc... We are a fun family practice with a great team! Send us your resume!

NOTE: Employees in these positions will be scheduled for not more than twenty-four (24) hours per week. The Juvenile Detention Center (JDC) Administrative Assistant under the general direction of the Superintendent, performs a variety of secretarial and clerical support for the Superintendent and Juvenile Detention Center. An employee in this class will perform the following duties, including but not limited to: responding to in-person, telephone, and/or electronic requests from public/family members/consumers, prepares and maintains youth and personnel records, monitors and replenishes office supplies, assists in licensing compliance, attends meetings and generates meeting minutes as assigned, assists in fiscal record keeping and coordinates with Family Court Accounting, complies data/generates reports, and performs other duties as assigned. Possess a Bachelor's degree from an accredited college or university with a major in Business Administration or closely related field; OR Possess an Associate's degree from an accredited college or university with a major in Business Administration or closely related field; AND Have a minimum of one (1) year full time increasingly responsible paid work experience in an account/record keeping capacity including direct client interaction and assistance; OR Be a high school graduate or have successfully completed the General Education Development (GED) test; AND Have a minimum of three (3) years full time increasingly responsible paid work experience in an account/record keeping capacity including direct client interaction and assistance. PHYSICAL ACTIVITIES An employee in this class performs generally sedentary work activities requiring the occasional lifting of objects weighing thirty-five (35) pounds or less. ENVIRONMENTAL CONDITIONS An employee in this class works within the facility of the Muskegon County Juvenile Detention Center as a Muskegon County Court employee. CLICK BELOW FOR JOB DESCRIPTION ************************************************************************* EVALUATION CONTENT The selected candidate must take a post-offer medical examination (including back screen and complete physical) and drug screening test given by a County appointed physician before the first day of employment. An offer of employment is contingent upon the results of the medical examination and drug screening test. Applicants for County employment may be subject to a post-offer criminal background check, depending on the nature and assignment of the position. When such check is conducted, an offer of employment is contingent upon the results of the criminal background check. Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent. APPLICANT REVIEW PROCEDURE Any applicant is entitled to a review of any determination or action taken by the County regarding the applicant's employment application. Inquiries should be directed to the County Human Resources Department. PURPOSE The purpose of this recruitment is to establish an eligible list from which to fill present and future vacancies in this classification in the County system. For each opening, the Department Head has her/his choice of the candidates who meet the required minimum entrance qualifications. This list remains in effect for three months unless exhausted or extended. MUSKEGON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER MUSKEGON COUNTY HAS ADOPTED A VETERANS PREFERENCE POLICY THAT RECOGNIZES QUALIFYING MILITARY SERVICE

Job Description The Office Administrator is a highly organized and people-oriented team member who supports both the daily operations of the office and the administrative needs that contribute to a positive employee experience. This role is ideal for someone who enjoys helping others, has strong attention to detail, and brings a dependable, solutions-oriented approach to their work. As a key support resource for both office coordination and employee related initiatives, and office coordination, this role is central to maintaining a positive, organized, and communicative workplace. The Office Administrator works closely with our Organizational Development Specialist on recruiting coordination, employee communications, internal events, survey administration, and training logistics-all while also helping to ensure the smooth day-to-day functioning of the office. This role offers opportunity for professional learning and growth over time for the right individual - someone who demonstrates initiative, reliability, sound judgment, and the ability to work independently while confidently prioritizing tasks in a fast-paced environment. Key Responsibilities Office Administration & Employee Support Assist with internal communications and employee engagement initiatives, including monthly announcements, company event coordination, and employee recognition activities (birthdays, anniversaries, etc.). Provide administrative support for recruiting, including managing candidate and job requisition records, onboarding preparation, weekly and monthly reporting, and assisting with interview scheduling. Track employee participation in quarterly surveys and help compile summary data for leadership. Draft and send calendar invites, internal emails, flyers, and newsletters to support company-wide HR and engagement efforts. Register employees for events, monitor attendance, and follow up on participation. Office & Administrative Support Greet visitors, clients, and vendors with professionalism and a warm demeanor, helping to maintain a positive front office experience. Serve as a general point of contact for incoming phone calls, emails, and in-person inquiries. Help manage conference room bookings and support meeting logistics (materials, setup, etc.). Monitor and reorder office supplies and ensure common spaces are organized and well-maintained. Support general administrative tasks such as filing, mail handling, and document distribution. Coordinate basic office maintenance and vendor service calls as needed. Maintain basic visitor security protocols, including guest logs and badge access procedures. Qualifications 1-3 years of experience in office administration, or similar administrative roles. Proactive mindset and the ability to manage multiple tasks in a fast-paced environment. Excellent organizational skills, attention to detail, and follow through. Strong communication skills-both written and verbal-with a friendly, team-oriented approach. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with applicant tracking systems or HRIS tools is a plus. Ability to handle confidential information with discretion and professionalism. Work Environment On-site presence required during standard business hours (8:00-5:00) Regular interaction with employees, leadership, and external visitors. Occasionally required to lift or move office supplies (up to 25 lbs). May occasionally support after-hours events or training sessions.

Beacon Health System is hiring a Full Time day shift Administrative Coordinator Properties for our Facilities department in Kalamazoo, MI. Be a Beacon. Make a Difference. At Beacon Health System, every role contributes to a healthier, stronger community. Whether you're supporting care behind the scenes or leading essential services, your work helps advance our mission: to deliver outstanding care, inspire health, and connect with heart. * Medical, Dental, & Vision Insurance through Cigna * Life Insurance * 403(b) Matching Retirement Fund * Competitive Paid Time Off (PTO) * Shift Differentials * Employee Assistance Program (EAP) * Tuition and Certification Reimbursement * Clinical Ladder Program * Local and National Discounts * Beacon Academy Educational Courses * Gym Membership Discount About Beacon Kalamazoo Beacon Kalamazoo provides 24/7 emergency care and a Level II Trauma Center. We deliver care for serious life-threatening injuries/illnesses, and your everyday health needs, including labor and delivery. We offer specialty care for heart/vascular disease, lung and sleep disorders, mental health conditions, and women's health. We offer a wide range of outpatient services, including diagnostic imaging, lab tests, respiratory therapy and rehabilitation therapy services. What You'll Do As an Administrative Coordinator Properties, you will perform a variety of secretarial responsibilities for the department under minimal supervision. Responsibilities include data entry, greeting visitors, setting up appointments, filing, record keeping and bookkeeping. You will provide assistance to the Director on minor administrative functions related to projects. Administrative Coordinator Properties Job Responsibilities * Provides administrative and property management support for Beacon Health System * Managing calls, visitors, calendars, mail distribution, and general office tasks. * Preparing correspondence, reports, spreadsheets, charts, and maintaining project logs using Microsoft Office tools. * Coordinating with contractors, vendors, and tenants for repairs, projects, and service requests; tracking progress to completion. * Maintaining filing systems, processing invoices for operating and capital expenses, and reconciling with Accounts Payable/Receivable. * Overseeing building operations across all BHS locations: logging tenant requests, conducting site visits, managing maintenance and preventive maintenance contracts, ensuring regulatory compliance, and maintaining inspection records for mechanical, electrical, plumbing, HVAC, and life safety systems. * Administering leases: drafting and maintaining agreements, tracking renewals and rent changes, managing receivables/payables, signage, and property tax documentation. * Supporting quality assurance programs for maintenance and housekeeping, coordinating uniform leasing services, and assisting with policy development. * What You Bring As an Administrative Properties Coordinator, you'll bring well-developed secretarial/office skills (i.e., telephone, grammar and spelling). You have the ability to operate standard office equipment (i.e., a 10-key calculator, dictation equipment, fax machine, copier, etc.). You demonstrate proficiency in basic computer skills including data entry, word processing and spreadsheets (Microsoft Office). A working knowledge of database applications is desired. You have a comprehensive understanding of Beacon Health System policies, procedures and operations in order to assume semi complex administrative assignments (i.e., arranging meetings, project work, answering routine and non-routine questions and assembling background information). You will have basic math skills and some knowledge of accounting fundamentals. You're attentive to details, have the analytical and organization skills necessary to work independently on projects and plan and prioritize one's workload, complete reports containing data from several sources and meet deadlines. You have well-developed interpersonal and communication skills needed to interact and communicate effectively with a wide variety of internal and external contacts. You bring basic knowledge of applicable building codes, leasing requirements, real estate regulations, contract laws, OSHA requirements, compliance requirements and any other applicable laws and regulations. You have basic knowledge of mechanical and electrical equipment and facilities management, along with basic knowledge of lease and real-estate sale and purchase documents. Required Qualifications * Successful completion of a high school diploma or equivalent including secretarial courses. * A minimum of one to two years of progressively more responsible secretarial experience (in order to gain knowledge of office procedures, and develop organizational skills) is required. The Beacon Way At Beacon Health System, our approach to care goes beyond clinical excellence because it's built on meaningful connections. Guided by our core values of Trust, Respect, Integrity, and Compassion, we strive to create an environment where patients feel heard, employees feel valued, and innovation thrives. We call this commitment The Beacon Way-a six-point operating system that empowers every team member to lead with purpose, communicate clearly, cultivate talent, embrace performance improvement, leverage innovation, and build greatness through accountability. Whether at the bedside or behind the scenes, everyone at Beacon plays a role in moving health forward.

Job Description Title: Production Admin. Associate Reports to: This position will provide project management and administrative support to the team by coordinating meetings, placing orders for department supplies, maintaining work logs, creating and updating records, initiating electronic approvals, and assisting with floor operations duties as needed. Responsibilities: Monitor and manage inventory of supplies, equipment, parts, and machinery for the department Document orders electronically, submitting electronic approvals and generating purchase receipts Track, organize, and distribute production work logs Coordinate team meetings Maintain an up-to-date roster of personnel, providing name tags and lockers as needed Perform monthly calibrations and preventative maintenance Schedule annual calibrations with outside vendor Participate in monthly inventory Perform floor operations as needed Follow LGESMI existing cleaning SOP's during downtime (e.g. line stop, waiting time, etc.), which includes cleaning your designated machine and/or surrounding work area Maintain cleanliness at work-site in accordance with 5S3R Standards: Sort, Set in order, Shine, Standardize, Sustain Right Location, Right Quantity, Right Container Perform other duties as assigned Qualifications: High School Diploma or GED required Vocational Certificate or Associates Degree preferred or equivalent, relevant experience Experience: 1 to 3 years of previous work experience in manufacturing preferred Working knowledge of ERP and SAP (preferred) IATF certificate (preferred) Skills: MS Office suite Organization Document management Problem solving and troubleshooting Time management and multitasking Lift truck operation Cleaning equipment operation Ability to lift up to 50 lbs. Ability to work in elevated platforms

Job DescriptionOffice Assistant / Receptionist We're seeking a reliable and organized Office Assistant/Receptionist to join our team at a fast-paced manufacturing company. If you're a proactive individual with a strong work ethic, excellent communication skills, and a passion for keeping things running smoothly, we want to hear from you. Key Responsibilities: Greet and assist visitors and clients in a professional manner Answer phones, route calls, and take messages Perform general administrative tasks such as data entry, filing, and document preparation Maintain office supplies and organization Support various departments with basic clerical duties Qualifications: Previous office or receptionist experience preferred Strong attention to detail and excellent time management Comfortable using standard office software (Word, Excel, email, etc.) Clear communication skills and a friendly, professional demeanor Please Note: Due to federal contracts, all candidates must have a clean criminal background This is a THC-free workplace-all candidates must pass a drug screening Benefits: Tuition reimbursement Opportunities for advancement Supportive team environment Pay increase of $1+/hour upon successful hire-in

We are looking for an Administrative Assistant/Data Entry Receptionist to assist with a variety of administrative responsibilities. This person needs to be able to handle busy phones and provide top-notch customer service to our Clients. This person must be eager, friendly and a self-starter. The ideal candidate will have a proactive and positive personality. This is a multi-faceted position in a fast paced environment. Job responsibilities will include all front desk duties, assisting and supporting all other departments. This position requires ADVANCED computer skills, specifically with Microsoft Word and Excel. The ideal candidate must be organized and have great customer service skills to succeed. For immediate consideration, please respond to this email *********************

Secretarial/Clerical/Secretary Date Available: 01/26/2026 Additional Information: Show/Hide Notice of Support Staff Posting Secretary Posting # 3907 * Waukazoo Elementary School Posting Dates: December 15, 2025 - Until Filled Reports To: Principal Beginning: January 26, 2026 Hours: 40 hours per week 7:45 am - 4:15 pm School-Year/Full-Time (plus 5 weeks in summer) Qualifications: * High school diploma required * Experience working with children preferred * 60 credit hour or Associates Degree preferred * Experience and proficiency in use of technology, learning new systems, and maintaining an organized office environment * Must have excellent communication and clerical skills * Experience in providing friendly and accurate verbal and written communication Job Responsibilities: * Perform a variety of secretarial and related clerical duties to support the overall function of the office and assist the principal * Support of teachers during the work day * Operate the absence management (substitute) system and fill absences during the school year * Provide friendly and accurate public relations, including community/school communications (emails, newsletters, etc.) * Perform secretarial duties for the Principal * Screen and route incoming phone calls, mail, and email * Compose, type, and copy correspondence, reports, bulletins, records, and other materials * Obtain, gather, and organize pertinent data as needed * Provide payroll data to the business office as scheduled * Maintain an orderly filing system for purchase orders, teacher absences, student records, etc. * Manage the daily operations of the front office including communicating with parents, supporting students and teachers, and managing systems * Maintain an accurate inventory of teacher materials and supplies * Order, receive, track, and distribute supplies * Place orders for materials, verify quantities delivered, record costs, and distribute to staff * Administer first aid and/or medication to students according to the school policy 13. Adhere to all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan * Support students with personal care needs * Other duties as assigned Other Information: * Willing to work outdoors in cold weather * Able to be flexible and adjust quickly to the needs of the day * Able to be a self-starter and support the specific needs of the building * Able to make decisions when necessary to support student and staff health and safety Physical Requirements and Working Conditions: * Reaching: Extending hand(s) and arm(s) in any direction. * Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles. * Grasping: Applying pressure to an object with the fingers and palm. * Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly. * Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound. * Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers. * The worker is subject to environmental conditions. * The worker should provide consistent and reliable attendance.

JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup Prepare and distribute meeting minutes and follow-up action items Track and manage RSVPs, ensuring appropriate attendance and participation Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Production Responsibilities Assembling tax returns Formatting financial statements and proposals Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1 - 2 years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

TempToFT This entry-level position could grow into more responsibility and higher pay. The position is located in Whitehall MI. The ideal candidate will provide administrative support and ensure efficient office operations. *Responsibilities*- Perform clerical tasks such as filing, data entry, and organizing documents- Greet and direct visitors- Manage incoming calls and emails, redirecting them as necessary- Support various administrative tasks as assigned *Skills*- Proficiency in Google Suite and general computer literacy- Experience in an office environment or similar administrative role- Ability to type accurately and efficiently- Strong organizational skills and attention to detail- Capability to multitask and prioritize workload effectively 15.00 Qualifications Some Experience Required