Office administrator jobs in Guaynabo, PR - 40 jobs

This is an exciting opportunity to join a talented team of individuals in a role offering professional/personal growth, and the ability to be a key contributor to the organization's continued success.

Our associates celebrate lives. We celebrate our associates. Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations. JOB RESPONSIBILITIES * Prepares death certificates, prayer cards and related documents * Completes required permits and or certificates * Prepares and processes Veteran's Paperwork * Prepares marker monument placement paperwork * Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules * Prepares and distributes daily schedules, reports, and documents * Receives and processes payments and contracts * Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers * Orders office supplies * Oversees the processing of installation orders to grounds and maintenance departments * Processes accounts payable transactions * Assists with the preparation of obituaries * Assists Location Management, Sales, Family Service Counselors and payroll as needed * Acts as backup to Receptionist * Greets family members and friends * Communicates client family's needs promptly and accurately to the appropriate staff member * Conveys a sense of concern and empathy with client family members at all times * Responds to customer inquiries via telephone, internet and in person * Maintains professional and cooperative relationships with county clerk, medical examiner and physicians MINIMUM REQUIREMENTS Education * High School or equivalent Experience * 1 - 2 years of experience in an office clerical or customer service capacity required * Experience working in a customer-focused and fast-paced professional environment required Knowledge, Skills & Abilities * Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience * MS Office Suite experience preferred * Basic mathematics skills required * Good verbal and written communication skills * Strong organizational skills and detail oriented * High level of compassion and integrity * Ability to maintain confidentiality Postal Code: 00959 Category (Portal Searching): Operations Job Location: US-PR - Bayamon

Full-time Description At RRM, we inspire and support each other through collaboration, respect, and innovation to create environments people enjoy. We're seeking an Office Coordinator who thrives in a fast-paced environment and excels at keeping operations organized and efficient. This role is central to supporting our managers, staff, and clients through top-notch administrative services and office coordination. Your role looks like: Producing, proofreading, editing, and distributing a variety of documents, including letters, reports, proposals, and contracts. Ensuring consistency in branding, formatting, grammar, and compliance with company standards. Assisting project managers with proposals, project setup, meeting notes, and client communications. Coordinating meetings, conference rooms, and travel arrangements. Supporting marketing and business development efforts with event coordination and RFP assistance. Keeping common areas clean, maintaining office materials, furniture, and equipment, and coordinating repairs with vendors or corporate support. Handling supply inventory and ordering, managing service contracts, assisting with subtenants, setting up new hire workstations, and maintaining fleet vehicles. Requirements What you'll bring to the table: High School diploma required. Minimum 5 years of administrative or project coordination experience. Strong proficiency in Microsoft Office. Excellent organizational skills, attention to detail, and ability to manage multiple tasks. Strong written and verbal communication skills. Above & Beyond AA degree or Bachelor's degree from a four-year college or university. Some work experience in architecture, engineering, surveying, landscape architecture or planning firm. Salary Description Base on skills & experience: $27.75- $34.38/hr

Job Description San Juan, Puerto Rico Receptionist - Administrative Assistant We are seeking a Receptionist / Administrative Assistant to support our office operations and deliver a welcoming, professional experience to clients and visitors. Responsibilities: • Serve as the primary point of contact for clients and visitors, providing a professional, courteous, and discreet experience at all times. • Answer and route incoming calls and inquiries with accuracy and confidentiality. • Provide administrative support to the team, including scheduling, document preparation, and basic report coordination. • Manage incoming and outgoing correspondence (email, mail, and deliveries). • Maintain well-organized records and office documentation, ensuring accuracy, confidentiality, and attention to detail. • Track pending items and follow up internally to daily operations. • Assist with general office coordination. Qualifications: • A professional demeanor with a strong service orientation. • Associate's or Bachelor's degree in Business, or a related field preferred (relevant experience will be considered). • Strong organizational skills, sound judgment, and attention to detail. • Excellent verbal and written communication skills (Spanish required; English preferred). • Comfortable using office technology and standard productivity tools (email, calendars, Word, Excel). Join Our Team This is a full-time, office-based position in San Juan. If you thrive in a structured, high-standards environment and value professionalism, confidentiality, and excellence in service, we welcome your application.

Job Title: Receptionist (Construction Industry) Type: Onsite Schedule: Monday through Friday, 8:00 AM to 5:00 PM Salary: $13- $15 per hour + Benefits About the Company: Our Client is a leader in the construction industry in Puerto Rico and is committed to delivering high-quality projects. We are currently seeking a highly organized and professional Receptionist to join our team and support daily operations. Responsibilities: Greet and welcome visitors with a positive, professional attitude. Answer and direct phone calls in a courteous manner. Manage and distribute incoming and outgoing mail. Maintain the front desk and reception area to ensure a professional image. Assist with administrative tasks, including filing, scheduling, and data entry. Coordinate with different departments to ensure smooth communication. Maintain office supplies inventory and order as needed. Other duties as assigned to support the smooth operation of the office. Position Details: Full-time, hourly position (Monday through Friday, 8:00 AM - 5:00 PM). Hourly rate: $13- $15 per hour. Benefits include: 15 days of accrued vacation annually. 12 days of sick leave. Additional benefits package available upon hire. Requirements: Must be bilingual in English and Spanish (both spoken and written). High school diploma or equivalent; additional qualifications in Office Management or related fields are a plus. Strong communication and organizational skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Ability to handle multiple tasks efficiently and work in a fast-paced environment. Previous experience in a receptionist or administrative role is preferred but not required. Our client is an EEOC Employer and encourages all minority groups to apply. By applying to this job, as part of our typical recruiting process, from time to time, we may contact you regarding positions that we feel are a good fit for you or engage with you during the recruiting process via SMS text message. Message and data rates may apply, depending on your mobile phone service plan. At any time you can get more help by replying HELP to these texts, or you can opt-out completely by replying STOP. Our Terms of Service are available at *******************

Job DescriptionSecretary I Cetechs is seeking Secretary I to support The Federal Protective Service Region District 4 Office to provide comprehensive administrative and operational support to various branches within the regional offices. Position will support the Regional Director, Deputy Regional Director, and regional branch offices in fulfilling the FPS mission. Location Branch: District 4 Office Location: 150 Carlos E. Chardon Street San Juan PR 00918 Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus. Powered by JazzHR CVlHgneVN0

Job Description Secretary I Euola is seeking Secretary I to support The Federal Protective Service Region District 4 Office to provide comprehensive administrative and operational support to various branches within the regional offices. Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus. Job Posted by ApplicantPro

Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate must be able to effectively communicate via phone and email, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. Responsibilities: Answer and direct phone calls in a polite and professional manner. Maintain a filing system for important documents and records. Assist in the preparation of regularly scheduled reports. Develop and maintain a tracking system for office expenses and budgets. Coordinate meetings, appointments, and travel arrangements for managers or supervisors. Create and update spreadsheets and databases with relevant information. Manage and maintain office supplies inventory. Assist in the preparation of presentations and reports as needed. Handle sensitive information in a confidential manner. Provide general administrative support to visitors and guests. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Package Details

As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively. Duties/Responsibilities Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date. Document Upload: Manage the timely and accurate uploading of documents to our database or document management system. Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files. Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards. Record Keeping: Maintain detailed records of document transactions, revisions, and approvals. Document Retrieval: Assist team members in locating and retrieving documents when needed. Compliance: Ensure all documents comply with industry standards, regulations, and internal policies. Skills/Qualifications High school diploma or equivalent; additional education in document management or related field is a plus. Fluency in Spanish and English. Proven experience in document control or records management. Proficiency in document management software and tools. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Knowledge of industry standards and compliance requirements. Ability to work both independently and collaboratively in a team. High level of integrity and discretion in handling confidential information. Be able to prepare accurate reports. We offer a professional work environment, competitive salary and benefits package.

Salary: $13.65 per hour Key Responsibilities Manage executive calendars, meetings, travel arrangements, and logistical needs. Prepare, edit, and organize reports, presentations, correspondence, and internal communications. Serve as a primary contact for calls, visitors, emails, and interdepartmental coordination. Maintain organized digital and physical records, files, and office documentation. Support executive projects, follow-ups, and action items to ensure timely completion. Coordinate office supplies, meeting materials, and vendor-related requests. Uphold confidentiality standards and comply with internal policies and procedures. Job Requirements Bachelor's degree in Business Administration or a related field, or equivalent experience. Minimum two (2) years of experience in administrative or executive support roles. Strong bilingual communication skills in English and Spanish (written and verbal). Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); CRM exposure preferred. Excellent organizational skills, time management, and attention to detail. Ability to prioritize multiple tasks, work independently, and meet deadlines. Professional demeanor, discretion, adaptability, and customer-service orientation. Equal Employment Opportunity Employer.

Job DescriptionSummary Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities. Key Responsibilities Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools. Manage calendars, schedule meetings, and coordinate conference calls. Handle phone calls, emails, and visitors; route communication appropriately. Organize meetings, prepare agendas, take minutes, and distribute them. Maintain filing systems and manage internal records and databases. Conduct research and compile data for presentations and executive reports. Assist with basic bookkeeping and financial tracking. Coordinate office services, including supplies, housekeeping, and vendor relations. Process payroll information and support HR functions when needed. Support social media management and use of Google Apps and QuickBooks (preferred). Location This position is completely on-site at 40 PR-165, Suite 301, Guaynabo, 00966. This position will work shifts from 8:00 a.m. to 5:00 p.m., Monday through Friday. The candidate preferably resides within 45 to 60 minutes of the work location during peak traffic hours. Requirements Education: Bachelor's degree in Office Management, Business Administration, or a related field. Experience: Minimum of 2 years in an administrative support role. Language: Fluent in both Spanish and English (oral, written, and reading comprehension). Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong knowledge of administrative procedures and office management systems. Experience with QuickBooks, Google Apps, and social media tools (preferred). Soft Skills: Excellent written and verbal communication. High ethical standards, self-motivated, and able to work independently. Attention to detail, strong organizational skills, and problem-solving ability. Service-oriented and professional demeanor. Other Requirements: Must be legally authorized to work in Puerto Rico. Ability to use standard office equipment (computer, printer, etc.). 8 hour shift

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, Puerto Rico, and Boston, United States, we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America. Responsibilities: Facilitate meeting set up Facilitate meetings, take notes, and distribute meeting minutes Assist in network approvals Event/large meeting planning Internal Teambuilding events - quarterly Other events - as needed Serve as delegate in Concur to assist with travel arrangements. Submit travel authorization forms and expense reports. Onboarding assistance Maintain onboarding checklists/materials Order items for new hires Communicate with contract new hires on first day expectations, where to park, etc. Escort contract new hires to receive laptops, Lilly badges, etc. Ensure appropriate training courses are on contract new hire calendars and Learning Plans Maintain office supply cabinet Order supplies/gear Supplement team ordering goods and services in Ariba Other duties as assigned Qualifications Requirements/Knowledge/Education/Skills: BBA in Office System, Human Resoruces or related area. Strong understanding of the Microsoft Office Suite Excellent communication and interpersonal skills Additional Preferences: 2+ years of experience as an administrative assistant Experience with Concur and Ariba Experience with event planning Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley. Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Company: Popular Workplace Type: On-site Administrative Assistant Job Type Full Time job opportunity General Description Assist and provide support to the Associate General Counsel and other staff in all administrative and office management tasks, including supporting operational processes of the Legal Division. Essential Duties and Responsibilities * Provides administrative support to ensure efficient office operations. * Maintains physical and digital filing systems. * Assist in notary matters. * Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. * Responds to emails and other digital queries and correspondence. * Manages calendars, including making travel arrangements. * Drafts, edits and formats letters, reports, agendas and other documents. * Inputs and updates information in databases and spreadsheets. * Prepares meeting agendas and takes meeting minutes. * Coordinates logistics for meetings, including room setup and catering. * Uses word processing and presentation software to create and edit documents. * Operates and maintains office equipment, including printers, copiers, and fax machines. * Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. * Research as requested and compiles and summarizes information for reports or presentations. * Works closely with other administrative staff and supports other colleagues as needed. * Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. * Ensures that deadlines are met and adapts to changing priorities. Supervisory Responsibilities: This job has no supervisory responsibilities. Education Bachelor's Degree completed preferred. Experience At least two (2) years of paralegal or administrative assistant experience in a law firm or legal department. Preferably with administrative corporate matters experience. Other Qualifications * Knowledge of business English and basic legal terminology * Interpersonal and teamwork skills. * Detail oriented and highly motivated with the ability to multi-task and work independently. * Ability to work under pressure and meet deadlines. * Must possess strong organizational and time management skills. * Ability to establish priorities and work with multiple tasks at the same time. * Ability to work with a high degree of accuracy and attention to detail. * Ability to analyze and verify the integrity of data. * Self- directed, and ability to work in a fast-paced environment. * Ability to work both independently and in a team setting. * Knowledge of MS Office 365 applications: Outlook, Excel, Word, Teams, SharePoint. * Excellent writing, grammar, proofreading skills in both Spanish and English. * Verbal and written communication skills, both in English and Spanish. Region Locations On-site / Popular Center / Hato Rey, P.R Work Schedule Monday - Friday: 9:00am - 6:00pm Values 1. Passion for People 3. Succeed Together 2. Own Every Moment 4. Build the Future Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary. Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs. Applicants must be authorized to work for any employer in the United States. This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time. ABOUT US Popular is Puerto Rico's leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America. As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds. We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular's employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events. If you have a disability or need more information about requesting an accommodation, please contact us at ***************************. This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response. Are you ready for a rewarding career? Popular is an Equal Opportunity Employer, including Disability/Vets Learn more about us at *************** and keep updated with our latest job postings at ********************* Connect with us! LinkedIn | Facebook | Twitter | Instagram If you are a California resident, please click here to learn more about your privacy rights.

Administrative Support This is an exciting opportunity to join a fast-paced, engaging team environment with a global technology company. We take an innovative and collaborative approach to supporting our client, working in an agile environment while using emerging technologies. You will be interacting with a dynamic team of people, with opportunities to learn and grow in your career. This is a hybrid role, requiring the candidate to be on-site 2-3 days per week at our office in San Juan, Puerto Rico. Your future duties and responsibilities Responsibilities will include but are not limited to: Facilities POC: • Maintain employee parking passes • Maintain employee and visitor office badges • Receive packages • Coordinate with building manager for any maintenance, inspections, or required drills • Stock office supplies and maintain inventory In office events: • Assist with research, planning, and coordination of team events • Assist with planning and coordination of meetings • Assist with research, planning, and coordination of CSR events Certifications: • Coordinate gathering certifications needed to do business in PR from government agencies PMO activities: • Enter/review team members' expense reports Other: Assist with translation of documents from Spanish to English and English to Spanish Required qualifications to be successful in this role Excellent verbal/written communication and interpersonal skills and must be outgoing and proactive in order to accomplish tasks Experience with Microsoft Office applications (Word, PowerPoint, Excel) Flexibility, ability to multitask and handle a fast-paced work environment Attention to detail Excellent verbal/written skills in both English and Spanish.

Our associates celebrate lives. We celebrate our associates. Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations. JOB RESPONSIBILITIES Prepares death certificates, prayer cards and related documents Completes required permits and or certificates Prepares and processes Veteran's Paperwork Prepares marker monument placement paperwork Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules Prepares and distributes daily schedules, reports, and documents Receives and processes payments and contracts Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers Orders office supplies Oversees the processing of installation orders to grounds and maintenance departments Processes accounts payable transactions Assists with the preparation of obituaries Assists Location Management, Sales, Family Service Counselors and payroll as needed Acts as backup to Receptionist Greets family members and friends Communicates client family's needs promptly and accurately to the appropriate staff member Conveys a sense of concern and empathy with client family members at all times Responds to customer inquiries via telephone, internet and in person Maintains professional and cooperative relationships with county clerk, medical examiner and physicians MINIMUM REQUIREMENTS Education High School or equivalent Experience 1 - 2 years of experience in an office clerical or customer service capacity required Experience working in a customer-focused and fast-paced professional environment required Knowledge, Skills & Abilities Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience MS Office Suite experience preferred Basic mathematics skills required Good verbal and written communication skills Strong organizational skills and detail oriented High level of compassion and integrity Ability to maintain confidentiality Postal Code: 00729Category (Portal Searching): OperationsJob Location: US-PR - Canovanas

Job Description Department Administration Location 342 San Luis St., Suite 304, San Juan, PR 00920 Position Administrative Assistant Reports to María Miranda De Jesús Title HR & Finance Director Position type: Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes. RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and external meetings * Logistics to organize meeting place, food services, equipment, etc. - Manage confidential files and documents - Coordination and administration of trips, flight reservations and lodging - Maintenance of company contacts database - Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required - Channel phone box, answer and transfer calls - Manage conference availability and use - Write and distribute emails, correspondence notes, letters, faxes and forms - Distribute received correspondence - Realization of virtual calendars of meetings and reminder events - Coordinate the internal and external messaging of the company - Attend visits - Supervise Maintenance personnel and fulfillment of tasks - Creation and drafting of documents - Any other task designated by your supervisor or immediate manager, not limited to the aforementioned WORK EXPERIENCE REQUIREMENTS - Minimum of 1 to 2 years of experience in Reception or Administrative Assistant - Knowledge of office management systems and procedures - Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others - Time management, punctuality, and sense of urgency - Analytical, methodical, and numerical ability - Highly attentive to detail, organized, honest, ethical and responsible - Mastery of Microsoft Office programs - Trained to work under pressure and able to respond to high volume of work - Ability to work in a team - Good verbal and written communication, interpersonal and problem solving - Experience in planning, coordinating and managing activities - Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines - Ability to reserve confidentiality regarding business and company affairs - Attention to detail and ability to solve problems - Results oriented - Possess high professionalism and ability to deal with clients and colleagues Academic requirements - University studies in Business Administration DEMANDS - I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions - Number of people directly supervised 2 maintenance people - Exposed to use of computerized equipment at all times to perform its functions - Vision, speaking and listening are required to perform their functions and capable of being understood - Be available to work overtime in cases of operational need that may be required - Travel requirement if necessary, to the Dominican Republic facilities APPROVED by Maria Miranda De Jesús Title HR & Finance Director Employee sing Date Affirmative Action Plan Statement / Equal Employment Opportunity Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training. Insight Communications, Corp. 342 San Luis St., Suite 304, San Juan, PR 00920 Tels. ************, ************, ************ Fax. ************ Monday to Friday from 8:00 am to 5:00 pm 40 hours weekly 80 hours biweekly

Job description: As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively. Duties/Responsibilities Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date. Document Upload: Manage the timely and accurate uploading of documents to our database or document management system. Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files. Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards. Record Keeping: Maintain detailed records of document transactions, revisions, and approvals. Document Retrieval: Assist team members in locating and retrieving documents when needed. Compliance: Ensure all documents comply with industry standards, regulations, and internal policies. Skills/Qualifications High school diploma or equivalent; additional education in document management or related field is a plus. Fluency in Spanish and English. Proven experience in document control or records management. Proficiency in document management software and tools. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Knowledge of industry standards and compliance requirements. Ability to work both independently and collaboratively in a team. High level of integrity and discretion in handling confidential information. Be able to prepare accurate reports. We offer a professional work environment, competitive salary and benefits package.

San Juan, PR 3-6 months This is an Administrative Support position in San Juan, PR that requires being onsite in the office 2-3 days/week. The candidate must be bilingual (English/Spanish). The hiring manager would like to conduct phone interviews this week then in person interviews on Wednesday, so there is a short turnaround time needed. The full job description is below: Administrative Support (Hybrid) This is an exciting hybrid, full-time opportunity to join a fast-paced, engaging team environment with a global technology company. We take an innovative and collaborative approach to supporting our client, working in an agile environment while using emerging technologies. You will be interacting with a dynamic team of people, with opportunities to learn and grow in your career. This is a hybrid role, requiring the candidate to be on-site 2-3 days per week at our office in San Juan, Puerto Rico. Your future duties and responsibilities Responsibilities will include but are not limited to: Facilities POC: • Maintain employee parking passes • Maintain employee and visitor office badges • Receive packages • Coordinate with building manager for any maintenance, inspections, or required drills • Stock office supplies and maintain inventory In office events: • Assist with research, planning, and coordination of team events • Assist with planning and coordination of meetings • Assist with research, planning, and coordination of CSR events Certifications: • Coordinate gathering certifications needed to do business in PR from government agencies PMO activities: • Enter/review team members' expense reports Other: Assist with translation of documents from Spanish to English and English to Spanish Required qualifications to be successful in this role Excellent verbal/written communication and interpersonal skills and must be outgoing and proactive in order to accomplish tasks Experience with Microsoft Office applications (Word, PowerPoint, Excel) Flexibility, ability to multitask and handle a fast-paced work environment Attention to detail Excellent verbal/written skills in both English and Spanish

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, PR, Boston, MA & San Francisco, CA and we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America. Responsibilities: Provide support to facilities maintenance activities such as but no limited to: Clean facilities by sweeping, dusting etc. Perform maintenance and light repairs Perform routine landscaping on the grounds Paint and fill gaps or crevices (on walls, sidewalks etc.) o Undertake light installation or carpentry (e.g. build cabinets) o Repair equipment or appliances o Assist tradespeople with electrical, plumbing or HVAC repairs o Identify and report the need for major repairs. Performs minor repairs and replacements, as requested/necessary. Receives and distributes materials throughout the facility. Performs the moving of items within/between locations and from/to storage, including furniture, equipment, and files. Facilitates office access and office moves by providing moving crates, assembling furniture, office keys, nameplates, etc. Reports major problems to maintenance supervisor for appropriate action. Ensures assigned equipment is in proper working order and available for use. Maintains physical space, ensuring a safe, clean, and functional environment. Receives, manages, and processes work order requests. Knows and adheres to safety codes and regulatory agency requirements. Other responsibilities as assigned by supervisor/management, and/or client. Qualifications Requirements/Knowledge/Education/Skills: High school diploma or general education degree (GED) is required; Associate degree or Technical College Degree is preferred. No experience Required. Physical Requirements and Working Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel, or operate equipments, tools, or controls. The employee frequently is required to stand, walk, talk, or hear; sit; climb or balance, stoop, kneel, crouch or crawl; and smell. The employee may lift and/or move up to 25-35 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. He / she may frequently work inside weather conditions, near moving mechanical parts, exposed to wet and or humid conditions, and an odorous atmosphere, may be exposed to fumes and the risk of electrical shock, and occasionally work on ladders in high places, in small spaces, such as lift/metering stations, manholes, tanks and wet wells. The noise level in the work environment is usually moderately loud. Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley. Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley. Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.