Office administrator jobs in Harlingen, TX - 81 jobs

AIP is looking for a Food Service Secretary to work in Brownsville, TX. The Food Service Secretary plays a vital role in supporting the food service department by handling clerical tasks, including drafting and editing correspondence, scheduling appo Administrative Assistant, Food Service, Service Manager, Administrative, Operations, Assistant, Manufacturing

1. Must work in a confidential manner to ensure confidentiality of project files. 2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities. 3. Assists in filing, copying, scanning and faxing documents. 4. Checks quality of own work. 5. May assist in coordinating meeting arrangements and catering services for department functions. 6. May order project or department supplies and maintain supply cabinet. 7. May publish and distribute department bulletins throughout project office and field. 8. Assists in distribution of incoming and outgoing documents throughout the office, including the field. 9. Keeps abreast of project departmental systems, services relevant to area of responsibility, and project process improvements, procedures, and practices. 10. May assist in preparing routine or preformatted documents, using standard word processing, spreadsheets, or other project databases, as needed, for field support work activities. 11. Processes a variety of procedural steps in accordance with well-defined procedures and guidelines. 12. May assist in producing logs and reports relevant to assigned area of responsibility. 13. May assist in gathering information for project field supervisor(s), departments and or project field personnel as requested. **Auto req ID:** 24409BR **Project Name:** Rio Grande LNG **Location:** Brownsville, Texas **Shift:** Day Shift Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to ******************** or call *************** for assistance. Determinations on request for reasonable accommodation will be made on a case-by-case basis.

ADMINISTRATIVE SPECIALIST City of Edinburg Economic Development Corporation in Edinburg, TX is actively seeking a dedicated Administrative Specialist to perform administrative support work. Are you seeking engaging work? Do you wish to advance your career in clerical work? Does working for a rapidly growing city sound appealing to you? If so, please continue reading! The Administrative Specialist position earns competitive pay of $15/hr. We provide great benefits and perks, including paid holidays, paid time off (PTO), life & ADD insurance, a retirement plan with a 7% employee contribution and a city match of 2 to 1, 100%-paid medical and 100%-paid dental with optional dependent coverage, workers compensation, and Family and Medical Leave Act (FMLA). Additionally, we offer our employees an employee assistance program (EAP), a healthy lifestyle program, and access to Active Edinburg fitness centers. If this sounds like the right opportunity to work hand and hand with the city, apply to join our team today! ABOUT CITY OF EDINBURG Edinburg is the fastest growing city in the Rio Grande Valley, with a 23% growth rate since 2010, and is among the top five fastest-growing cities in the state. It has been recognized as an all-American city three times by the National Civic League, placing it among a handful of outstanding communities in the nation. Our wonderful city has exceptional entertainment, arts & culture, recreation, and education, which makes it a great place to work. Our employees share our dedication to the city, which is why we like to show them our appreciation for their commitment. We do this by providing competitive compensation, exceptional PTO opportunities, and other great benefits to help them lead healthy, productive lives. We care about people, and that includes both our residents and employees! A DAY IN THE LIFE OF AN ADMINISTRATIVE SPECIALIST As an Administrative Specialist, you spend your day providing administrative support. Your work typically is responsible for the research and coordination of support documentation for items such as the Monthly Report, Community Profile, and other related documents for the Board of Directors and/or prospect companies. Your job is essential as you are responsible for the development and/or maintenance of the EEDC web site and for databases such as the available properties and economic indicators. You are constantly on your toes and ready for any new and unexpected challenges that may arise. This can include assisting in the gathering of information for prospective projects in coordination with the Project Manager. When you are not out in the city, you generally assist the Executive Director in daily activities including annual audit, fiscal year budget, financial worksheets, contracts and/or agreements, and Board minutes. You also ensure to provide assistance with general office duties such as filing, answering and routing phone calls, routing mail, and ordering and maintaining office supplies. You enjoy being helpful and have no problem providing assistance and support to other divisions within the department as needed. The city needs someone like you with skills in office support and you finding genuine enjoyment in what you do! QUALIFICATIONS FOR AN ADMINISTRATIVE SPECIALIST * Required Education: High school diploma, GED or equivalency * Education Preference: Associates Degree in related field preferred. * Educational Substitute: Additional related experience and/or training; or equivalent combination of education and experience. * Required Work Experience: Three (3) years with experience in an office setting. * Experience Preference: Three (3) or more years with experience in a related field. * Must have a current valid class "C" driver's license from the Texas Department of Public Safety. * Applicant must have a valid US Passport and must be willing to travel internationally. * Bilingual English/Spanish required. Are you someone who prefers administrative work? Do you have excellent oral and written communication skills? Are you attentive to detail? Do you enjoy working as part of a team? Is dependability one of your strengths? If yes, you might just be perfect for this Administrative Specialist job! READY TO JOIN OUR TEAM? If you feel that you have the right skills in general office procedures and policies, as well as general office equipment and computers to succeed as our Administrative Specialist, apply now using our mobile-friendly application. Location: 78541 Applicants will be subject to a complete background investigation. Incomplete, inaccurate and/or failure to report information will cause the applicant rejection from consideration. Applicants must also take and pass a pre-employment drug test administered by the City of Edinburg at the City's expense.

Our company has an outstanding opportunity for an experienced results-focused, highly driven office administrator who is responsible for processing all cancellations and refunds, for warranties and aftermarket policies purchased by our customers in an accurate, efficient and timely manner. You should be highly organized and detail-oriented and possess the ability to effectively work both independently and in a team-setting. Experience with automotive accounting and warranty processing is required. Job Responsibilities Ensures proper billing of all vehicles sold from calculating profits, set up receivables/liabilities and Processing of all cancellations of extended warranty and insurance policies. Ensuring that all required documents are collected for the cancellation process. Accurate calculation and processing of all refunds. Accurate, and timely, posting of all general ledger entries. Reconciliation of statements for all cancellations. Maintaining clean accounting schedules. Answer all customer and vendor inquiries. Maintain accurate files for all companies. Communicate with managers regarding financial impacts. Other duties as needed within the Accounting Department. Attends weekly department meetings Education and/or Experience High School Diploma or General Education Diploma; and six months related experience and/or training; or equivalent combination of education and experience. Benefits: 401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Opportunities for advancement Paid time off Vision insurance About Us: At Charlie Clark Auto Group, (AMARU), we lead with LOVE in everything we do, towards our people, our community, our family, and our faith. Rooted in the enduring values and legacy of Charles and Dorothy Clark, Maricruz Aurora Aguirre, Nana, and those who paved the way before us, LOVE is the driving force behind everything we do. Join us and be part of our ORALÉ TEAM!

We are Rodeo! Rodeo Dental & Orthodontics is one of the fastest growing, multi-specialty dental groups in the country. The company's team of 100+ award-winning doctors provide a full range of general dentistry, orthodontics, endodontics, oral surgery, and board-certified pediatric dental services Rodeo locations throughout the United States. JOB OVERVIEW: The Regional Coordinator is responsible for overseeing operational excellence, providing leadership and direction as well as serving as a coach/mentor The Regional Coordinator is responsible for the day-to- day operations of all assigned offices in addition to fostering a culture of collaboration. The Regional Office Coordinator works closely with all Office Leaders of their assigned region to achieve targeted goals while promoting an optimal patient experience and ensuring the execution of The Perfect Appointment. REPORTS TO: Regional Operations Leader SCHEDULE: This position requires a flexible schedule that may require extended hours as business requires - including evenings and weekends. QUALIFICATIONS: ● At least 3 years of experience in a dental office leader role ● Experience with overseeing more then one dental practice ● Experience supporting all dental specialties ● Proficient at multitasking and ability to prioritize competing priorities ● Able to drive operational improvements ● Analytical, critical thinking, and problem solving skills ● Evidence of successfully training and developing staff ● Capable of leading meetings and soliciting/vetting ideas across offices ● Possesses strong leadership, interpersonal, and relationship‐building skills ● Strong and effective communication skills. ● Ability to analyze and take action on operational metrics that produce results ● Knowledge of developing and implementing action plans to achieve successful performance. ● Bilingual in Spanish is a plus ● Texas Candidates must have a valid Registered Dental Assistant License ESSENTIAL FUNCTIONS: ● Develop and implement programs for operational and team morale improvement ● Work with Operations Excellence Training Leader to provide training in underperforming areas. ● Implement goals and effectively monitor progress. ● Reinforce policies, procedures and guidelines for ethical conduct. ● Perform random chart audits for compliance and front office processes. ● Report any potential risks or other types of relevant information to the Regional Operations Leader to ensure office activities are aligned with expected business practices, including The Perfect Appointment. ● Promote teamwork and respect between doctors and staff regarding work assignments, clinical priorities and performance issues of office staff members. ● Partner with the Operations Excellence Training Leader and HR Business Partner to ensure formal training is adhered to and remains consistent, as well as onboarding new team members. ● Mentor office leaders regarding patient flow, patient care, and RCM workflows. ● Partner with Office Leaders to solve problems , including but not exclusive to: patient schedules, staff schedule. doctor workflow, perfect appointment, employee engagement, coordination of specialty services, etc. ● Facilitate the achievement of expected organizational results in conjunction with doctors and operational leadership. PHYSICAL REQUIREMENTS: ● Ability to regionally travel up to 40% to ensure visibility across all assigned offices ● Prolonged sitting and standing as needed ● Ability to lift up to 20 lbs NOTE: A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the Associate occupying this position. Associates will be required to perform any other job-related duties assigned by their supervisor. EEO Statement: Rodeo Dental is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. Rodeo Dental is and equal opportunity employer and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success Rodeo Dental is also proud to be a pioneering certified B Corporation in the dentistry industry! As a certified B Corporation (B for Benefit) Rodeo strives to meet the highest standards for social and environmental performance, transparency, and accountability.

Step into a pivotal role at a leading architectural, engineering, and consulting firm experiencing exciting growth. As an Administrative Assistant, you'll be the backbone of our operations-providing essential support that keeps our dynamic team moving forward. In this role, you'll handle a variety of responsibilities, including: * Creating and editing documents in Microsoft Office (Word, Excel, PowerPoint, Access) * Managing data entry and word processing tasks * Conducting internet research and maintaining organized filing systems * Serving as a friendly and professional back-up receptionist This fast-paced position is perfect for someone who thrives in a collaborative environment, is highly skilled in administrative software, and enjoys making a real impact every day. If you're detail-oriented, personable, and ready to grow with an award-winning firm, this is the perfect opportunity for you! Your Impact: * Actively involved in the day-to-day operations of the Partner in charge and leadership * Assist with set up and planning for client meetings and firmwide events * Reserve conference rooms and conference call lines and/or set up video conferences * Create meeting minutes and meeting agendas * Prepare letters, contracts and other communications * Schedule and coordinate meetings including reserving spaces for in-person events * Log and prepare client sponsorship requests and other check requests * Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals * Act as a liaison with consultants, clients, printers and suppliers * Assists with special projects as needed * All other duties as assigned Here's What You'll Need: * 5+ years of administrative and/or professional office experience * Superior client focus and service mentality * Strong problem-solving and collaboration skills * Creativity, integrity, and initiative * Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) * Proficiency in Adobe Acrobat Professional * Strong organizational skills * Excellent communication skills (verbal and written) * Strong attention to details, including proofreading * Ability to prioritize multiple projects and manage work accordingly Here's How You'll Stand Out: * Experience supporting C-level leadership * Experience in a professional services firm (architecture, engineering, law office, etc.) * Bachelor's degree The actual offered base salary for California locations will vary depending on factors such as individual qualifications, education, experience, skills, job-related knowledge, work location, and internal equity. We would not anticipate that the individual hired into this role will be at or near the top half of the range provided, but the decision will be dependent on the factors of each individual case. The compensation package may also include incentive compensation in the form of discretionary bonuses in addition to base salary and a full range of medical, financial, and other benefits. The salary range for this position is below. $44,000.00 - $66,000.00 PBK is an Equal Employment Opportunity employer. All qualified applicants can be considered for an opportunity without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, criminal history, or any other characteristic protected by law. Additionally, it is our policy to provide equal employment opportunity in all phases of employment in compliance with all applicable federal and state laws, rules, and regulations.

Special Instructions Dear Applicant, The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following: Social Security Number Date of Birth Age Citizenship Status Gender Ethnicity/Race Marital Status Applicant Photos * A redaction guide can be found by clicking here. Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission. Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA). Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members Department: Organizational Leadership Bachelor Program General Statement of Job The Secretary provides clerical and administrative support to faculty and other supervisory personnel. Specific Duties and Responsibilities Essential Functions: Provides administrative support and assistance to the dean, program chair(s), faculty, and the division office as needed, including but not limited to making copies, scheduling, correspondence, travel arrangements, and mileage reimbursements. Maintains departmental files and coordinates various departmental initiatives and events. Performs budget responsibilities as needed by balancing the departmental budget monthly and developing and tracking of requisitions and purchase orders by program chair and division office. Assists program chairs with departmental Notice of Employment (NOE) and FLAC completion. Orders and distributes supplies, and arranges for equipment maintenance. Participates in support staff meetings. Collects department's reference materials such as syllabi, faculty directory and office hour information; acts as custodian of department documents and records. Organizes department meetings and events by booking facilities, compiling and distributing documents and providing necessary logistics, and composes meeting minutes. Provides customer service and serves as a source of information to students, staff, and faculty on procedures, programs, and office activities. Tracks inventory of equipment and its locations for audit purposes and assists division office in preparing inventory audit reports. Prepares memorandums outlining and explaining administrative procedures and policies for department employees. Participates in professional development, as directed. Prepares materials for distribution, including data spreadsheets and marketing materials. Provides tour of facility for visitors, as needed. Performs other duties according to division/department needs. Required Education and Experience 1. To qualify, one of the following must be met: College Certificate A minimum of 30 earned college hours 2. At least one (1) year of work experience in a professional work setting required. Required Knowledge, Skills and Abilities Excellent oral, written and interpersonal communication skills. Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills. Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines. Ability to work independently as well as a team player within department and with others. Demonstrated commitment to achieving the vision and mission of South Texas College. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Checks, Certificates, Licenses, and Registrations Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy. Physical Requirements Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Bending the body downward and forward by bending leg and spine. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Applying pressure to an object with the fingers and palm. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles. Ability to make rational decisions through sound logic and deductive processes. Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Sitting particularly for sustained periods of time. Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles. Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Mobility to accomplish tasks, particularly for long distances or moving from one work site to another. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job. Minimum Compensation $15.75 Hourly Desired Start Date February 02, 2026 Posting Close Date (No Close Date if Blank) 22 January 2026 11:59pm

Job DescriptionAtDENSO TEN AMERICA Limited, we believe that our strength comes from our people. We provide a supportive and inclusive environment where ambition, teamwork, and personal growth are not just encouraged, but expected. Our commitment to continuous improvement drives us to invest in our employees' professional development and create opportunities for career advancement. If you are looking to join a team that values respect, collaboration, and innovationthis is the place for you. ADMINISTRATIVE COORDINATOR: Provides administrative and operational support to the Planning and Accounting departments by coordinating programs, activities, and processes to ensure efficiency and alignment with organizational goals. This position provides critical support for planning, accounting, and corporate coordination activities across all multiple locations of TNAM Minimum 3 years of corporate experience providing support in planning, accounting, administration, tracking, reporting, and project coordination (planning or financial background preferred). Proven experience in business objective development, KPI goal setting, and policy deployment. Bilingual fluency in English and Spanish (written and verbal) required. Strong analytical, organizational, and communication skills. Proficient in Microsoft Excel, PowerPoint, and reporting or data analysis tools. Skilled at presenting information clearly and effectively across multiple formats (written reports, presentations, visual materials, and schedules). Prior experience as a Management or Executive Assistant, collaborating with managers and executives across all organizational levels. International experience or exposure to diverse cultures and languages preferred. Strong business acumen, with advanced administrative experience in project management and coordination using multiple software tools. TDC: (McAllen, TX) TDC: Provide comprehensive administrative and analytical support for Planning and Accounting operations. Manage and track KPI (Key Performance Indicators) for TNMX. Oversee and update Annual Policy (Hoshin) progress and documentation for TNMX. Conduct frequent travel (23 times per week) to the TNMX plant in Reynosa, Mexico. Participate in business trips to other corporate locations (Novi, MI / Plano, TX / Torrance, CA). Provide comprehensive support for planning and accounting operations. TNAM/TNMX expense-related management (Budget formulation, result tracking, summarize, etc.) TNAM/TNMX Company-wide Annual Policy (Hoshin) development and execution TNAM/TNMX KPI (Key Performance Index) management Mexico (TNMX) visits as required. Business trips to other location (Novi, MI / McAllen, TX / Torrance, CA)

Office Administrator Employment Type: Full-Time About Us: Careers of America is dedicated to training the next generation of skilled craftsmen, offering specialized programs in welding and fitting. We take pride in providing hands-on training and career development opportunities for our students. Job Summary: We are looking for a highly organized and proactive Office Administrator to support our operations. This role requires someone who can multitask efficiently and take initiative in handling administrative duties, student recruitment, record-keeping, and material ordering. The ideal candidate will be detail-oriented, adaptable, and have strong communication skills. Key Responsibilities: Administrative & Office Management: Maintain accurate records for students, staff, and training programs. Organize and manage digital and physical files related to enrollment, certifications, and compliance. Order and track supplies, training materials, and equipment as needed. Handle scheduling and coordination of classes, exams, and meetings. Student Recruitment & Support: Assist in the recruitment and enrollment process for students. Provide information to prospective students regarding programs, tuition, and schedules. Maintain communication with students regarding deadlines, required documents, and program updates. Help coordinate student orientations and provide support during training sessions. Operations & Compliance: Ensure all documentation and reports are completed and submitted on time. Maintain compliance with state and industry regulations for training programs. Assist with processing paperwork for certifications and licensing. Customer Service & Communication: Serve as the first point of contact for inquiries via phone, email, and in-person visits. Communicate with vendors, suppliers, and partners regarding orders, billing, and scheduling. Support instructors and staff with administrative tasks as needed. Qualifications: Previous experience in office administration, customer service, or a similar role. Strong organizational and time management skills. Proficiency in Microsoft Office (Word, Excel, Outlook) and database management. Ability to multitask and work in a fast-paced environment. Excellent verbal and written communication skills. Bilingual in English and Spanish is a plus. Why Join Us? Be part of a growing organization that is shaping the future of skilled trades. Work in a dynamic and supportive environment. Opportunity to make a meaningful impact on students' career paths. Interested candidates can apply by sending their resume to jocelyne@careersofamerica.com or calling (956)621-1257.

Posillico is Building for Generations. Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico's business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully in the Tri-State area. Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions. Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community. Follow us at… Facebook Instagram LinkedIn Responsibilities POSITION SUMMARY: The Construction Compliance Administrator / Coordinator supports public-sector construction projects throughout the State of Texas by administering, tracking, and documenting required compliance activities. This position is responsible for completing the day-to-day compliance work across multiple owner agencies while operating under the guidance and oversight of senior compliance and project leadership. This role requires strong attention to detail, proficiency with compliance tracking systems and Excel, and the ability to coordinate effectively with internal teams, subcontractors, and vendors. All compliance submissions, regulatory interpretations, and communications with owner agencies are reviewed and approved by leadership prior to external presentation. RESPONSIBILITIES: Prompt Pay & Payment Tracking Administer and track prompt pay compliance activities in accordance with Texas statutes and owner-specific requirements Monitor invoice approval timelines and follow up with internal teams to support timely approvals and payments Enter, track, and maintain subcontractor and vendor payment data in DMS/B2G Now, LCPtracker, and other owner-required platforms Prepare prompt pay certification forms and supporting documentation for leadership review prior to submission Certified Payroll & Labor Compliance Collect, organize, and review certified payroll submissions from subcontractors and vendors for completeness and accuracy Track prevailing wage classifications and regional wage rate requirements and escalate discrepancies for leadership review Assist with preparation of wage rate request forms for new or missing labor classifications, subject to approval before submission Maintain logs confirming subcontractor payment information tied to certified payroll hours ROCIP & Insurance Compliance Track and log ROCIP labor hours based on certified payroll submissions Assist with ROCIP compliance reporting and documentation using Marsh/MWRAP, under supervision TxDOT OJT & Workforce Programs Support the setup and ongoing tracking of TxDOT On-the-Job Training (OJT) programs Maintain trainee logs, hours, and required documentation for leadership review MWDBE / HUB Compliance Track MWDBE/HUB participation, commitments, and payments Maintain required tracking logs and prepare reports for leadership review Identify potential participation gaps and escalate to leadership Data, Reporting & Documentation Maintain labor and wage rate data, including pay class tracking and basic analysis (averages, medians, modes) Prepare compliance logs, reports, and backup documentation for internal review, audits, and owner submissions Maintain organized, accurate, and audit-ready compliance files across assigned projects Coordination & Communication Coordinate internally with project teams to collect required compliance information Communicate routine compliance requests and follow-ups with subcontractors and vendors Escalate unclear requirements, inconsistencies, or potential compliance risks to leadership Follow established compliance procedures and support continuous process improvement Agencies & Programs Supported Texas Facilities Commission (TFC) U.S. Customs and Border Protection (CBP) Texas Department of Transportation (TxDOT) City of Austin City of Houston Houston Airport System (HAS) City of Laredo ROCIP Qualifications QUALIFICATIONS: Required: Experience supporting construction compliance or construction administration on Texas public-sector projects Familiarity with prompt pay tracking, certified payroll documentation, and MWDBE/HUB reporting Experience using LCPtracker, DMS/B2G Now, or similar compliance platforms Strong proficiency in Microsoft Excel High attention to detail and strong organizational skills Clear written and verbal communication skills Ability to work in a structured, process-driven environment with leadership oversight Preferred: Experience supporting multiple public owner agencies Prior experience assisting with audits or agency compliance reviews Familiarity with TxDOT or municipal compliance programs Reports to: Director of Project Controls Location - Texas Division: Houston, Austin, or Mission Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off. Equal Employment Opportunity Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic. #LI-Onsite Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.

Under moderate supervision, organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members. Education/Certification High school diploma or equivalent Experience Three years of clerical experience Special Knowledge/Skills * Proficient skills in keyboarding, data entry, word processing, and file maintenance * Ability to use software to develop spreadsheets and databases and do word processing * Ability to prioritize workflow to address the multiple needs of the supervisor or the department * Ability to multi-task numerous complex administrative activities * Basic math skills * Effective communication and interpersonal skills Major Responsibilities and Duties Records, Reports, and Correspondence * Prepare correspondence, forms, reports, manuals, and presentations for the department head and staff. * Compile, maintain, and file all reports, records, and other documents as required. Accounting * Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. * Order and maintain inventory of office supplies and program equipment. * Monitor and process personnel time records, including leave requests and reports, and submit per district procedures. Other * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Maintain a schedule of appointments and make travel arrangements for department staff. * Make meeting arrangements for department activities, including preparing materials, scheduling and setting up facilities, and arranging equipment. * Receive, sort, and distribute mail and other documents to department staff. Budget and Inventory * Administer a departmental budget and ensure programs are cost-effective and funds are managed following district policy. * Monitor, maintain, and manage applicable departmental budgets for adherence to budgetary and purchasing procedures, appropriate expenditures, and timeliness. School/Organizational Climate * Promote a positive image that supports the vision and mission of the district. * Promotes an open, collegial environment among staff and develops positive staff morale. * Demonstrates sensitivity in dealing with staff, students, and community members from diverse cultural backgrounds. * Demonstrates effective interpersonal skills in dealing with the staff, school board, and community, anticipating, managing, and resolving conflict. * Provide outstanding customer service. Other * Attend professional growth activities to keep abreast of innovations related to the position. * Perform other duties as assigned. Supervisory Responsibilities: None Working Conditions: Tools/Equipment Used: Standard office equipment, including computers and peripherals. Posture: Frequent sitting; occasional bending/stooping, pushing/pulling, twisting, and lifting Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Work is performed in an office setting; may require occasional irregular and or prolonged hours; prolonged and irregular hours; occasional district, regional, and statewide travel; the workload is deadline driven; daily attendance and punctuality are essential functions of the job frequent contact with other district/campus employees. This document describes the general purpose and responsibilities assigned to the position. It is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Salary Information Status: Nonexempt Pay grade: CT05 Days/Months: 226/12 Terms: At-Will

Job DescriptionKey Responsibilities: Answer incoming phone calls and provide excellent customer service. Communicate effectively with customers, coworkers, and corporate office personnel. Utilize the point-of-sale (POS) system to locate, enter, and process customer orders. Assist with logistics, billing inquiries, and account-related questions. Support the office team with administrative tasks as needed. Maintain accurate and organized records of customer interactions and transactions. Uphold company policies, procedures, and safety standards. Skills / Education / Requirements: Must be at least 18 years of age. Must pass a pre-employment drug screen. High school diploma or GED required. Customer service, accounts payable/receivable, or logistics experience preferred but not required. Strong verbal and written communication skills. Ability to effectively manage multiple tasks in a fast-paced environment. Proficient with basic computer skills; POS system experience a plus. Benefits: 401(k) 401(k) Matching Health Insurance Dental Insurance Vision Insurance Life Insurance Paid Time Off Why Join Southern Tire Mart? #1 North America Commercial Tire Dealer since 2012 #1 Truck Retreader in North America since 2007 #1 Commercial Tire Dealer in the U.S. since 2008 Best-in-class service on America's favorite passenger tire brands

MUST UPLOAD TX DRIVERS LICENSE REQUIRED: A valid Texas Driver's License and an acceptable driving record. Over one (1) year of related experience in A/C & EMS repairs and installations. PREFERRED: High School Diploma or General Equivalency Diploma (GED) ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Assists the A/C & EMS Technician assigned to a specific work area. Assists the A/C & EMS Technician in trouble shooting and repairing A/C & EMS systems within the District, while maintaining a high standard of safety, cleanliness and efficiency. Assists technician in completing all A/C & EMS work orders and emergency calls. Assists technician in documenting all labor hours, supplies and materials used to complete work orders. Assists technician in the trouble shooting and repairing A/C & EMS systems within the District. Assists technician in following and documenting all Environmental Protection Agency guidelines concerning the use of refrigerants. Assists other A/C & EMS technicians, filter changer and others when requested and possible. Drives District vehicles to and from work site; obeys all traffic laws. Strives constantly to promote the safety, health and comfort of the students and employees. Follows established safety procedures and techniques to perform job duties. Maintains confidentiality. Maintains a high level of ethical behavior as is expected of all District employees. Maintains professional growth by attending in-service and meetings as requested/required. Performs any other duties as assigned by the Supervisor/Director.

1. Must work in a confidential manner to ensure confidentiality of project files. 2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities. 3. Assists in filing, copying, scanning and faxing documents. 4. Checks quality of own work. 5. May assist in coordinating meeting arrangements and catering services for department functions. 6. May order project or department supplies and maintain supply cabinet. 7. May publish and distribute department bulletins throughout project office and field. 8. Assists in distribution of incoming and outgoing documents throughout the office, including the field. 9. Keeps abreast of project departmental systems, services relevant to area of responsibility, and project process improvements, procedures, and practices. 10. May assist in preparing routine or preformatted documents, using standard word processing, spreadsheets, or other project databases, as needed, for field support work activities. 11. Processes a variety of procedural steps in accordance with well-defined procedures and guidelines. 12. May assist in producing logs and reports relevant to assigned area of responsibility. 13. May assist in gathering information for project field supervisor(s), departments and or project field personnel as requested.

City of Edinburg in Edinburg, TX is actively seeking a dedicated Administrative Specialist to perform entry-level to routine (journey-level) administrative support work. Are you seeking engaging work? Do you wish to advance your career in clerical work? Does working for a rapidly growing city sound appealing to you? If so, please continue reading! The Administrative Specialist position earns competitive pay of $ 15.05/hr. We provide great benefits and perks, including paid holidays, paid time off (PTO), life & ADD insurance, a retirement plan with a 7% employee contribution and a city match of 2 to 1, 100%-paid medical and 100%-paid dental with optional dependent coverage, workers compensation, and Family and Medical Leave Act (FMLA). Additionally, we offer our employees an employee assistance program (EAP), a healthy lifestyle program, and access to Active Edinburg fitness centers. If this sounds like the right opportunity to work hand and hand with the city, apply to join our team today! ABOUT CITY OF EDINBURG Edinburg is the fastest growing city in the Rio Grande Valley, with a 23% growth rate since 2010, and is among the top five fastest-growing cities in the state. It has been recognized as an all-American city three times by the National Civic League, placing it among a handful of outstanding communities in the nation. Our wonderful city has exceptional entertainment, arts & culture, recreation, and education, which makes it a great place to work. Our employees share our dedication to the city, which is why we like to show them our appreciation for their commitment. We do this by providing competitive compensation, exceptional PTO opportunities, and other great benefits to help them lead healthy, productive lives. We care about people, and that includes both our residents and employees! A DAY IN THE LIFE OF AN ADMINISTRATIVE SPECIALIST As an Administrative Specialist, you spend your day providing administrative support and assistance to the assigned department and, in some cases, other personnel. Your work typically is responsible for compiling and tabulating data, checking documents for accuracy, transporting documents, and maintaining files. Your job is essential to the city, and you as you prepare and distribute information concerning programs and services to City Council, City Manager, Department Heads, and employees. You are constantly on your toes and ready for any new and unexpected challenges that may arise in the city. This can include assisting in preparing, editing, and distributing correspondence, reports, and forms. When you are not out in the city, you generally assist in managing and maintaining schedules and travel arrangements for managers and directors. You also ensure to provide assistance with general office duties such as filing, answering and routing phone calls, routing mail, and ordering and maintaining office supplies. You enjoy being helpful and have no problem providing assistance and support to other divisions within the department as needed. The city needs someone like you with skills in office support and you finding genuine enjoyment in what you do! QUALIFICATIONS FOR AN ADMINISTRATIVE SPECIALIST * Required Education: High school diploma, GED or equivalency * Education Preference: Community college, vocational, business, technical, or correspondence school certificates are likely sources. * Required Experience: Requires one (1) year of experience in administrative, budgetary, and clerical functions. * Experience Preference: Two (2) years' in related fields. * Must have a current valid class "C" driver's license from the Texas Department of Public Safety. * Bilingual English/ Spanish Preferred. Are you someone who prefers administrative work? Do you have excellent oral and written communication skills? Are you attentive to detail? Do you enjoy working as part of a team? Is dependability one of your strengths? If yes, you might just be perfect for this Administrative Specialist job! READY TO JOIN OUR TEAM? If you feel that you have the right skills in general office procedures and policies, as well as general office equipment and computers to succeed as our Administrative Specialist, apply now using our mobile-friendly application. Location: 78541 Applicants will be subject to a complete background investigation. Incomplete, inaccurate and/or failure to report information will cause the applicant rejection from consideration. Applicants must also take and pass a pre-employment drug test administered by the City of Edinburg at the City's expense.

Job Description Office Administrator-Automotive Our company has an outstanding opportunity for an experienced results-focused, highly driven office administrator who is responsible for processing all cancellations and refunds, for warranties and aftermarket policies purchased by our customers in an accurate, efficient and timely manner. You should be highly organized and detail-oriented and possess the ability to effectively work both independently and in a team-setting. Experience with automotive accounting and warranty processing is required. Job Responsibilities Ensures proper billing of all vehicles sold from calculating profits, set up receivables/liabilities and Processing of all cancellations of extended warranty and insurance policies. Ensuring that all required documents are collected for the cancellation process. Accurate calculation and processing of all refunds. Accurate, and timely, posting of all general ledger entries. Reconciliation of statements for all cancellations. Maintaining clean accounting schedules. Answer all customer and vendor inquiries. Maintain accurate files for all companies. Communicate with managers regarding financial impacts. Other duties as needed within the Accounting Department. Attends weekly department meetings Education and/or Experience High School Diploma or General Education Diploma; and six months related experience and/or training; or equivalent combination of education and experience. Benefits: 401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Opportunities for advancement Paid time off Vision insurance About Us: At Charlie Clark Auto Group, (AMARU), we lead with LOVE in everything we do, towards our people, our community, our family, and our faith. Rooted in the enduring values and legacy of Charles and Dorothy Clark, Maricruz Aurora Aguirre, Nana, and those who paved the way before us, LOVE is the driving force behind everything we do. Join us and be part of our ORALÉ TEAM!

Special Instructions Dear Applicant, The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following: Social Security Number Date of Birth Age Citizenship Status Gender Ethnicity/Race Marital Status Applicant Photos * A redaction guide can be found by clicking here. Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission. Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA). Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members Department: Nursing and Allied HealthGeneral Statement of JobThe Staff Secretary performs secretarial duties for the department.Specific Duties and ResponsibilitiesEssential Functions: Prepares memos, letters, forms, reports and other routine correspondence. Interacts and provides customer service with students, staff and the public and answers questions regarding department matters, demonstrating excellent customer service. Responds to student inquiries and directs them to the appropriate resources. Receives incoming phone calls, answers questions, and refers calls to appropriate personnel as necessary. Distributes incoming mail. Makes travel arrangements, including transportation and accommodations, and prepares travel requests and vouchers. Participates in proofreading reports, program revisions or other related documents. Assists with planning meetings/activities. Maintains files of specified and confidential materials. Maintains calendars of scheduled appointments, meetings and special events. Creates and submits move/setup requests for new offices or changes in the office. Assists in monitoring budget. Processes invoices for payment. Creates requisitions for maintenance, contract parts and/or services as needed. Monitors and manages inventory and supplies, re-orders and stocks items as needed. Assists with preparation of workshop materials, department projects and online data. Participates in professional development, as directed. Performs other duties as assigned. Required Education and ExperienceTo qualify, one of the following must be met: College Certificate A minimum of 30 earned college hours At least one (1) year of work experience in a professional work setting required.Required Knowledge, Skills and Abilities Excellent oral, written and interpersonal communication skills. Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills. Ability to perform basic office skills. Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines. Demonstrated ability to interact effectively with a diverse, multi-cultural college population. Demonstrated commitment to achieving the vision and mission of South Texas College. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to apply practical understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Checks, Certificates, Licenses, and RegistrationsSecurity Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.Physical Requirements Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Bending the body downward and forward by bending leg and spine. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Applying pressure to an object with the fingers and palm. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles. Ability to make rational decisions through sound logic and deductive processes. Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Standing particularly for sustained periods of time. Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles. Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Mobility to accomplish tasks, particularly for long distances or moving from one work site to another. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job. Minimum Compensation $15.75 Hourly Desired Start Date January 26, 2026 Posting Close Date (No Close Date if Blank) 12 January 2026 11:59pm

Schedule: Monday-Friday, 7:30 AM - 4:30 PM (occasional Saturdays & overtime as needed) Employment Type: Full-Time About Us: Careers of America is a family-owned training institution dedicated to preparing the next generation of skilled craftsmen in welding and fitting. Our hands-on programs help students develop the skills they need for successful careers in the industry. Job Summary: We are seeking a dependable and hardworking Office Assistant to support the Office Administrator with daily tasks. This position requires someone who is organized, willing to learn, and comfortable handling a variety of responsibilities, including administrative work, student support, and office maintenance. Key Responsibilities: General Office Support: Assist with data entry, record-keeping, and filing. Help manage schedules, appointments, and student enrollment. Maintain office supplies and assist with ordering materials. Perform general clerical duties, including copying, scanning, and organizing paperwork. Student & Customer Support: Greet visitors, students, and staff. Answer phone calls and respond to inquiries. Assist students with enrollment paperwork and provide program information. Office Organization & Operations: Help prepare classrooms and ensure training materials are ready. Maintain a clean and organized office space. Assist in preparing certificates, forms, and reports. Other Duties as Assigned: Run errands related to office and school operations. Assist with special projects or additional tasks as needed. Support the team during busy periods, including occasional Saturdays and overtime. Qualifications: No prior experience required; willing to train the right candidate. Strong organizational and multitasking skills. Basic proficiency in Microsoft Office (Word, Excel, Outlook) is helpful. Reliable, punctual, and able to follow instructions. Bilingual (English/Spanish) is a plus. Interested candidates can apply by sending their resume to jocelyne@careersofamerica.com.

Job Description Administrative Specialist City of Edinburg in Edinburg, TX is actively seeking a dedicated Administrative Specialist to perform entry-level to routine (journey-level) administrative support work. Are you seeking engaging work? Do you wish to advance your career in clerical work? Does working for a rapidly growing city sound appealing to you? If so, please continue reading! The Administrative Specialist position earns competitive pay of $ 15.05/hr. We provide great benefits and perks, including paid holidays, paid time off (PTO), life & ADD insurance, a retirement plan with a 7% employee contribution and a city match of 2 to 1, 100%-paid medical and 100%-paid dental with optional dependent coverage, workers compensation, and Family and Medical Leave Act (FMLA). Additionally, we offer our employees an employee assistance program (EAP), a healthy lifestyle program, and access to Active Edinburg fitness centers. If this sounds like the right opportunity to work hand and hand with the city, apply to join our team today! ABOUT CITY OF EDINBURG Edinburg is the fastest growing city in the Rio Grande Valley, with a 23% growth rate since 2010, and is among the top five fastest-growing cities in the state. It has been recognized as an all-American city three times by the National Civic League, placing it among a handful of outstanding communities in the nation. Our wonderful city has exceptional entertainment, arts & culture, recreation, and education, which makes it a great place to work. Our employees share our dedication to the city, which is why we like to show them our appreciation for their commitment. We do this by providing competitive compensation, exceptional PTO opportunities, and other great benefits to help them lead healthy, productive lives. We care about people, and that includes both our residents and employees! A DAY IN THE LIFE OF AN ADMINISTRATIVE SPECIALIST As an Administrative Specialist, you spend your day providing administrative support and assistance to the assigned department and, in some cases, other personnel. Your work typically is responsible for compiling and tabulating data, checking documents for accuracy, transporting documents, and maintaining files. Your job is essential to the city, and you as you prepare and distribute information concerning programs and services to City Council, City Manager, Department Heads, and employees. You are constantly on your toes and ready for any new and unexpected challenges that may arise in the city. This can include assisting in preparing, editing, and distributing correspondence, reports, and forms. When you are not out in the city, you generally assist in managing and maintaining schedules and travel arrangements for managers and directors. You also ensure to provide assistance with general office duties such as filing, answering and routing phone calls, routing mail, and ordering and maintaining office supplies. You enjoy being helpful and have no problem providing assistance and support to other divisions within the department as needed. The city needs someone like you with skills in office support and you finding genuine enjoyment in what you do! QUALIFICATIONS FOR AN ADMINISTRATIVE SPECIALIST Required Education: High school diploma, GED or equivalency Education Preference: Community college, vocational, business, technical, or correspondence school certificates are likely sources. Required Experience: Requires one (1) year of experience in administrative, budgetary, and clerical functions. Experience Preference: Two (2) years' in related fields. Must have a current valid class "C" driver's license from the Texas Department of Public Safety. Bilingual English/ Spanish Preferred. Are you someone who prefers administrative work? Do you have excellent oral and written communication skills? Are you attentive to detail? Do you enjoy working as part of a team? Is dependability one of your strengths? If yes, you might just be perfect for this Administrative Specialist job! READY TO JOIN OUR TEAM? If you feel that you have the right skills in general office procedures and policies, as well as general office equipment and computers to succeed as our Administrative Specialist, apply now using our mobile-friendly application. Location: 78541 Applicants will be subject to a complete background investigation. Incomplete, inaccurate and/or failure to report information will cause the applicant rejection from consideration. Applicants must also take and pass a pre-employment drug test administered by the City of Edinburg at the City's expense. Job Posted by ApplicantPro