Office administrator jobs in Hawaii

Warehouse Worker UPS Quick Apply Applying for this role online is quick and easy you could even get a job offer in 10 minutes! The steps are simple: 1) Provide some basic information to start the application process. 2) Watch a short video to see what the job is like. 3) Complete our online application process. 4) Receive your job offer and schedule your first day of work. Who exactly are UPS Warehouse Workers? Also known as package handlers, many of our warehouse workers load/unload packages in and out of UPS trailers or our signature brown trucks. Others sort packages to ensure they make it to the right destination. They are a collaborative, energetic team- and they enjoy fast-paced work. So, what does it take to make it through a busy shift moving boxes and packages? The ability to lift up to 70 lbs Stamina this is a workout like no other! Legal right to work in the U.S. An eye for detail Reliable and responsible And a good pair of sturdy work shoes Whats in it for you? Excellent weekly pay Growth opportunities 401(k) Defined-benefit pension plan Medical, dental, and vision after waiting period $0 healthcare premium Paid vacation Paid Sick and Family and Medical Leave time as required by law Paid holidays Discounted Employee Stock Purchase Program Employee Assistance Program So, what is UPS all about? Well, youre probably already familiar with us were the brown trucks delivering everything from diapers, dish towels and holiday gifts to college care packages and life-saving medicines. But were more than that. Were also hardworking, efficient package handlers and friendly, focused drivers. Were professionals working in finance, technology, engineering, marketing, and more. We are building our business ethically, sustainably, and in an environmentally conscientious way. We are here to deliver what matters to customers, communities, colleagues, the world, and you and your career. The base pay for this position is $21.00/hour UPS is committed to providing a workplace free of discrimination, harassment, and retaliation. UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Explore a career at EAH Housing. Start or continue a career in real estate development and management with EAH Housing. We are looking for talented and skilled professionals as we expand our property portfolio throughout California and Hawai`i. As a mission-based nonprofit organization and industry leader for more than 50 years, we live up to our values, and work to create opportunities to empower people to live better lives. Join us and make a difference today. What we offer. We offer a comprehensive benefits package that includes medical, dental, vision, disability and life insurance, as well as a 403(b) retirement plan with a 5% match. We also offer generous vacation accrual, holiday schedule, and work schedule flexibility. We believe in work / life balance. 15 days of vacation per year (which increases based on years of service) 10 paid sick days per year 13 paid holiday per year Flexible Start Times (REM Onsite Positions) We take care of our employees. Competitive Salaries 403b Retirement Plan with a match to every dollar you save for retirement, up to 5% of your pay Employee Wellness Program Comprehensive Medical Insurance Plans Affordable Dental & Vision Insurance Flexible Spending Account EAP - Mental Health, Financial and Legal Services $1,500 Employee Referral Program EAH University, an in-house training program This position is for a full-time Office Assistant to work at an affordable housing property in Maui, HI. Qualified candidates will have affordable housing property management experience. Knowledge in LIHTC is preferred. Yardi experience and COS is a plus. Salary range: $19.00 - $28.50 per hour; hiring range for new employees is generally $19.00 - $23.75 per hour, DOE. Please note an offer will take into consideration the experience of the final candidate and the current salary level of individuals working at EAH in a similar role. COMPANY OVERVIEW EAH Housing has been developing, managing and promoting affordable housing since 1968. We are one of the largest and most respected nonprofit housing development and management organizations in the western United States. With a staff of over 450, EAH develops multi-family housing, manages over 100 properties in California and Hawaii, and plays a leadership role in local, regional and national housing advocacy efforts. At EAH, we put our core values into action on a daily basis. We recognize that training is a critical investment in the success of our employees and in the continued excellence of EAH. Please visit our website to learn more about our culture and read employee comments to learn more about what it would be like to work at EAH. For immediate consideration please apply to requisition OFFIC004004 on our website at ************************** POSITION OVERVIEW The Office Assistant assists the Property Manager and other office staff in the operation of the complex to help in assuring effective fiscal, physical and social soundness. RESPONSIBILITIES * Collects Rent, Makes Bank Deposits, Prepares and Submits Rent Roll, Verifies Income * Complies with HUD, TCAC or other regulations * Answers phone, assists residents and guests as the first point of contact * Prepares correspondence, maintains neatness of the office, maintains required inventories for the office QUALIFICATIONS * 1+ Year of Property Management Experience * Bi-lingual * Knowledge of HUD, TCAC, DFEH a Plus * Able to multi-task in a very busy office environment * Good phone etiquette CRIMINAL BACKGROUND CHECK REQUIREMENTS EAH Housing conducts criminal background checks on all candidates who have received a conditional job offer. Once you have received such an offer, you will be required to submit and pass our criminal background requirements. EAH also verifies education and employment history. Any verified discrepancy (resume or online application) may delay your background check results and/or affect your eligibility to work at EAH. Please be advised that certain roles may also require fingerprinting due to legal requirements. If onsite housing is a requirement of the position, any household members over 18 years of age who will be living onsite with the candidate must also undergo a criminal background check and tenant screening. Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with EAH. DRUG TESTING EAH Housing requires all candidates who have received a conditional job offer to submit to drug testing within 72 hours from acceptance of our job offer. EAH Housing does not test for marijuana/cannabis. Satisfactory completion of drug testing is a requirement of employment with EAH. EAH Housing is an EEO employer. CA BRE #00853495 | HI RB - 16985

Job Description Established in 1899, Child & Family Service (CFS) is a community-based organization with a mission of strengthening families and fostering the healthy development of children. CFS has been a fierce advocate for children and families in the midst of social injustices and inequalities. Our statewide support, counseling, and therapeutic programs help individuals and families heal from trauma, prevent abuse and neglect, and can break the cycle of generational poverty. MISSION STATEMENT Strengthening families and fostering the healthy development of children. OUR VISION Healthy, thriving individuals and families building strong, multicultural communities across generations. OUR VALUES HOPE values: Humility, Ownership, Perseverance, Engagement We offer an extensive array of benefits for our employee including paid time off, preventative health care paid time off, birthday floating holiday, volunteer floating holiday, 16 Paid Holidays in a Year (17 in an Election Year), Medical/Dental/Vision/RX plans, Out-out incentive, 401(k), flexible spending plans, & more. Come join Child & Family Service and help us serve thousands in our communities! SUMMARY OF DUTIES Under the direction of the Program Supervisor, the Administrative Secretary is responsible for providing administrative support to the Domestic Violence Advocacy Program. This role includes specialized secretarial and clerical tasks that necessitate a comprehensive understanding of relevant terminology, forms, and procedures. The position also involves managing sensitive and confidential information in compliance with HIPAA guidelines. The Administrative Secretary's responsibilities involve: Screening potential participants over the phone and during the intake process. Provide administrative and clerical support to the program, ensuring effective coordination between support staff and the program team. Schedule intake assessments and update participant attendance records. Oversee the maintenance of participant records and facilitate communication with both internal and external sources. The skills required for this role include answering phones, welcoming and assisting office visitors, and operating personal computers and other office equipment. This dynamic position requires a significant level of initiative, independent judgment, and discretion in managing calls, visitors, and mail, as well as handling requests for information. EDUCATION AND TRAINING REQUIREMENTS High school, plus additional courses or specialized training at business or community college, or other formal training facility or program. Requires ability to understand and carry out assigned duties effectively. Knowledge needed such as stenography, office routines, elementary accounting procedures; operation of equipment such as bookkeeping and billing machines, tabulating equipment, transcription machines. EXPERIENCE Over one year, up to and including two years. SPECIAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Must possess significant organizational skills to perform assignments. Competent use of computers, to include use of MS Word and Excel spreadsheet applications. Able to operate office machines such as facsimile machines, and photocopier machine. Familiar with Zoom and Teams Platforms to schedule meetings and minor technology support. OTHER POSITION REQUIREMENTS This position is subject to a criminal background investigation and continued employment is contingent on a record clear of convictions. Requires contacts both inside and outside the organization in order to furnish or obtain information and/or provide participant services. Normal courtesy, tact and discretion required. At Child & Family Service, we are proud to be an equal opportunity employer and prohibit discrimination and harassment of any type without regard to race, color, religion, age, national origin, disability status, genetics, veteran status, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We apply this to all aspects of employment, including, but not limited to, recruiting, hiring, promotion, transfer, leave of absence and termination.

HIRING IMMEDIATELY Kapolei, Oahu | Full-Time | Starting at $19/hr. | Monday-Friday, 8 AM-5 PM Bring the Aloha Spirit to Work Every Day! Are you a people-first, detail-driven pro who thrives in a fast-paced office? Want to work with a company that values your skills, offers real stability, and treats you like family? Aloha Termite & Pest Control, Hawaii's #1 pest control company, is growing our Kapolei team - and we're looking for YOU. What You'll Do: Be the first point of contact for customers - answer calls, texts, and emails with Aloha Schedule services & coordinate with our field technicians Keep customer records accurate using Field Routes software (don't worry-we train!) Help with billing, account updates, and follow-up calls Support the sales team with lead dispatching and service setup What You Need: Valid Hawaii Driver's License + clean driving record Able to pass drug test & background check Reliable and eager to learn Great attitude & strong work ethic Why You'll Love Working Here: $19+/hr (based on experience) 100% Company-Paid Medical, Dental & Vision 401(k) + Company Match Paid Time Off, Holidays, & Company-Paid Life Insurance Tight-knit, positive team - we support each other like ‘ohana Real growth potential with paid training & career advancement What We're Looking For: Strong phone presence and professional communication skills Comfortable using office software and learning new systems Detail-oriented multitasker who can stay cool under pressure Friendly, reliable, and team-focused Bonus: Experience with Field Routes, dispatching, or call center work Schedule: Monday to Friday, 8:00 AM to 5:00 PM Onsite in Kapolei - local applicants preferred Apply Now and Grow With Us! servicewithaloha.com/careers Follow us: @alohatermiteandpestcontrol Aloha Termite & Pest Control is an Equal Opportunity Employer and a 100% Drug-Free Workplace. Join a company that's been trusted across Hawaii for 25+ years - and help us serve our community with heart, hustle, and Aloha.

The authorized level of the position is Office Assistant III. Applications are being accepted down to the Office Assistant II in the event of recruiting difficulties. Salary Range: Office Assistant II, SR-06: $3,141.00 per month Office Assistant III, SR-08: $3,266.00 per month Examples of Duties * Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated. * Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements. * Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. * Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report. * Composes routine correspondence and letters of acknowledgement. * Sets up and maintains paper and electronic files and revises filing systems as necessary. * Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization's purpose and functions. * Determines the need for and/or makes routine orders for necessary supplies, materials or other items. * Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters. * Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience: Class TitleBasic Exp (years) Clerical Exp (years) Supvy Exp/AptitudeTotal Exp (years) Office Assistant II1/2001/2 Office Assistant III1/211-1/2 Basic Experience: Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately. Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies. Supervisory Aptitude is required for positions with supervisory responsibility. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential. Substitutions Allowed: * Graduation from high school or equivalent may be substituted for Basic Experience. * Excess Clerical Experience may be substituted for Basic Experience. * Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years. * Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 BASIC EXPERIENCE REQUIREMENT: Do you possess SIX (6) months of experience as described in the Minimum Qualification Requirements and/or do you possess a high school diploma or equivalent? * Yes * No 02 BASIC EXPERIENCE REQUIREMENT(Cont.): If you answered "No" to the above question, indicate "NA". If you possess the required Basic Education/Experience, please provide the following information to address your relevant background: From the Work Experience section of your application, identify the employer(s) where you gained the appropriate experience. Provide the following information: (A) Employer's name, your job title, dates employed (mo/yr to mo/yr) and the number of hours worked per week; and, (B) Describe the primary function of your position and your primary duties and responsibilities. Or If you possess a high school diploma or GED, provide the name of your high school or organization and the city/state where you earned your diploma. 03 CLERICAL EXPERIENCE REQUIREMENT: How many years of work experience do you have which involved performing a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment? * No Experience * Less than 6 months * 6 months, but less than 1 year * 1 Year, but less than 1-1/2 years * 1-1/2 years, but less than 2 years * 2 years, but less than 2-1/2 years * 2-1/2 years or more 04 CLERICAL EXPERIENCE REQUIREMENT (Cont.): If you do not possess the required clerical experience, indicate "NA". If you possess the required clerical experience, please identify each experience you would like us to consider and provide the following information. Be specific and complete in your responses, and treat each position or change in employer separately. The information for each employer should include: (A) Employer's name, your job title, dates of employment (mo/yr to mo/yr) and the number of hours worked per week performing clerical duties. [Do not include time spent in non- clerical duties, e.g. retail, restaurant, customer service work]; (B) A detailed description of your clerical duties and responsibilities. Include examples of the tasks performed and the steps you took to accomplish your work; and, (C) List the office equipment, technologies and/or software you used. 05 SUBSTITUTION OF EDUCATION FOR CLERICAL EXPERIENCE: Please indicate if you are using the education substitution to meet the Clerical Experience Requirement. Note: To receive credit for your academic training, attach/submit a legible copy of your Official Transcripts with your online application. * I successfully completed a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics. * I possess education in a baccalaureate program at an accredited four-year college or university. * I am not using the substitution. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

United Surgical Partners International (USPI), the country's largest Ambulatory Surgery platform, is seeking an experienced Surgery Center Administrator for this top Operations role at The Endoscopy Center - Hilo in Hilo, HI. The Endoscopy Center has (1) one Operating Room and the new Administrator will be over the Endoscopy Center as well as the Physician Practice. The ideal candidate for this role will be an RN with Ambulatory Surgery Center (ASC) leadership experience or hospital surgical leadership experience with ASC exposure. Job Summary · Responsible for directing, coordinating, and controlling all aspects of the operating functions, processes, and staff of the facility while demonstrating the primary goal of efficiently providing surgical services that exceed customer expectations and improve clinical and financial operations. Responsibilities and Expectations · The daily operation of the facility. · Serving, along with any committee appointed for the purpose, as a liaison between the Governing Board, the Medical Staff, and all departments of the facility. · Reporting the pertinent activities concerning the facility to the Governing Board at regular intervals. · Appointing a person responsible for the facility in the absence of the Administrator. · Planning for the services provided by the facility and the operation of the facility. · Overall management of the Partnership as outlined in the Operating or Limited Partnership Agreement as applicable. · Lead discussion/presentation during Monthly Operations Review call with USPI's Home Office team. Business Operations · Deploy, monitor, and ensure that USPI's EDGETM is the foundation of the facility's operational processes and appropriately integrated within the facility's QPI program. · Ensure compliance with USPI's policies and procedures as related to internal controls. · Develop, monitor, and control the staffing needs, operations budget, and capital budget. · Develop, monitor, and control the purchasing plan to stay within the proposed budget and maintain compliance with group purchasing initiatives. · Ensure compliance with government regulatory agencies and accrediting bodies. · Negotiate and control all external contracts, such as those with physicians, ancillary services, plant maintenance, and purchasing agreements. · Establish pricing for procedures based on cost analysis and local market standards. · Foster positive work relationships among all departments of the facility and act as liaison between UPSI's Home Office and all staff at the facility. · Develop and ensure compliance with appropriate departmental policy and procedure manuals for use by the staff. · Closely monitor variations in the financial performance of the facility to avoid cash flow problems. Personnel Administration · Hold monthly staff meetings outlining goals and priorities of the facility. · Manage exempt and non-exempt employees in accordance with the facility policies utilizing sound principles of practice and fairness. · Review employee performance as evaluated by their respective managers, ensuring that reviews occur as scheduled or at least annually for each employee. · Review and approve the disciplinary action and/or discharge of employees. · Evaluate management performance and other staff as designated. · Approve the addition or deletion of positions as well as approve applicants for employment in new or vacant positions. · Develop employee productivity analysis, utilizing USPI's Staff Tracker, and assure efficiency of staff levels through increases or reductions in the work force as necessitated by changes in surgical case volume. · Implements a program of job-based orientation, training, and ongoing evaluation for all employees. · Manage all employee files and records. · Provide educational opportunities for professional staff development. Promote the implementation of positive customer relations by the employees and physicians. Clinical Services · Ensure that the surgical programs and clinical services are in compliance with the respective components of regulatory body and accrediting body standards. Work in conjunction with the Medical Director and Medical Executive Committee in the evaluation and development of existing and new surgical services at the facility. · Manage the clinical departments of nursing, central supply, medical records, and housekeeping, and supervise the contracted services of laboratory, radiology, pharmaceuticals, laundry, and biomedical engineering. · Monitor the adequate function of surgical equipment and patient care equipment through contracted services and follow-up on repairs. · Develop and implement a sales/marketing plan and lead the facility's sales team in accordance with USPI's Sales Plan and the business plan for the facility. · Identify and develop new services defined as appropriate for ambulatory surgery centers. · Foster positive public relations, marketing, and planning. Quality Improvement · Develop, evaluate, and promote implementation of a continuous quality improvement program. · Administer the infection control program and medical staff review of the quality improvement program. · Identify and correct quality care issues. · Develop statistical indicators to use in evaluating the overall operations and quality of care provided. · Serve as a member of the Quality Improvement Committee. Medical Staff Relationships · Process the credentialing of practitioners of the facility. · Collaborate with the Medical Director in the review and revision of the Medical Staff Bylaws and Rules and Regulations on a biannual basis. · Collaborate with the Medical Director and serve as a liaison in problem areas with the medical staff. Promote positive relationships between employees and practitioners. · Develop a system whereby physician's needs and their patients' needs are defined in order to determine the proper mix of services and efficiencies. Administrative Representative · Attend corporate administrative meetings representing the facility. · Act in accordance with the vision, mission, and business philosophy of the facility. · Maintain membership in professional associations relevant to ambulatory surgery facilities and healthcare administration. · Stay current in changes in the healthcare environment, such as reimbursement, legislative issues and business law, and act accordingly in the best interest of the corporation. Personal Development and Professionalism · Identify areas that require additional reinforcement through education, consultation, or practicum. · Attend all mandatory in-services and meetings. · Follow the facility's professional conduct and dress code policy. · Maintain patient, physician, and employee privacy and confidentiality per policy. · Communicate effectively and courteously with visitors, physicians and their office staff, patients, and employees. Criteria for Evaluation · Patient/family/physician/employee feedback · Annual Goals #LI-KT1 Required Experience: Annual and Quarterly bonus potential Qualifications Bachelor's degree or equivalent work experience. Minimum three years of experience in a top administrative or management position either in the ASC or hospital surgical space. Good command of the English language, both verbal and written. Ability to work well with physicians, employees, patients, and others. The Governing Board may determine other qualifications as seen fit. Working Conditions and Physical Requirements Mobility to move about the facility to supervise employees and activities. Office environment typical, but frequent exposures to patient care areas. USPI complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law. Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

Title: Administrative Officer 0077284T Hiring Unit: SCH OF LAW Band: B Salary :salary schedules and placement information Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent: Temporary is temporary with the possibility of conversion to permanent Duties and Responsibilities * *Serves as senior fiscal administrator with $25,000 purchasing authority and human resources professional. * *Negotiates and resolves complex compliance, budgeting, procurement, and financial management issues with funding agencies and/or appropriate University officials. * *Provides guidance to school personnel in the securing of bids and quotations for purchases as required by state, university, federal and extramural funding agency policies and procedures. * *Provides detailed cost analysis to assist in the evaluation of proposals. * *Contributes to the development, implementation, and maintenance of a financial management reporting system. * *Provides technical advice, interpretations and/or makes effective recommendations regarding applicable policies, procedures and other administrative requirements to administrators, faculty and staff, including documenting the procedures for reference. * *Develops and implements internal policies and procedures to enhance the efficiency and effectiveness of financial and personnel operations. * *Responsible for overall fiscal and grants management, including but not limited to: pre-award, account establishment and maintenance, budget and budget forecasting, procurement, personnel, disbursing, reporting, and closeout. * *Ensures proper recording of expenditures and encumbrances. Initiates corrective action for erroneous entries. * *Ensures compliance of personnel actions with collective bargaining contract provisions; keeps abreast of provisions and changes to collective bargaining agreements of three bargaining units pertinent to the School of Law. * *Assists the Administrative Services Manager in the management of human resources for the School of Law. * *Provides advice and guidance on the most effective and efficient fiscal/personnel methods of managing various programs such as Research Corporation of the University of Hawai`i (RCUH), Office of Research Services (ORS), and UH Foundation, etc. * *Assists in the management and administration of the school's general fund budget including budget preparation, allocation, position control, fiscal management, purchasing, and inventory control functions. * *Researches and assists in preparing documentation for special projects and reports as assigned by the Administrative Services Manager. * *Keeps abreast of and interprets current policies, procedures, regulations, directives, and State and Federal statutory laws and rules, i.e., Hawaii Revised Statutes, Federal Acquisition Regulations, Uniform Guidelines for federal awards, and granting agency guidelines. * *Serves on special projects such as helping to generate data for expenditure monitoring and reporting, including critical matters such as annual and ten-year accreditation reviews by the American Bar Association (ABA) and American Association of Law Schools (AALS). * Attends additional professional training sessions to ensure compliance with the changes to the University's administrative policies, sponsor policies, and state/federal laws. * *Advises Law School faculty, staff, students, and guests, and find creative solutions to unique employment relationships for vital programs such as the U.S. Supreme Court and Bright International Jurist-in-Residence Programs, the Visiting Professors Program, and the J-Term Program, in which leading scholars and professors come to the Law School to teach specialized mini-courses every January. * *Responds independently to audit and compliance issues. * Other duties as assigned. * Denotes essential functions Minimum Qualifications 1.Possession of a baccalaureate degree in business administration, accounting, public administration, or related field and 5 year(s) of progressively responsible professional experience with responsibilities for accounting, finance, and/or personnel management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. 2.Considerable working knowledge of principles, practices and techniques in the area of professional administrative functions or project management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. 3.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with professional administrative functions or project management. 4.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. 5.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. 6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. 7.Demonstrated ability to operate a personal computer and apply word processing software. 8.If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. Desirable Qualifications 1.Considerable knowledge of the mission, goals, programs and administrative practices of the University of Hawai`i and the School of Law. 2.Extensive knowledge of and experience with federal regulations pertaining to administering grants, contracts and cooperative agreements and with applicable state regulations. 3.Ability to exercise judgment, tact, patience, and discretion in applying and explaining policies and procedures. To Apply:Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and, (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Late and/or incomplete applications will not be considered. All documentation become the property of the school. Note: If you have not applied for a position before using NeoGov, you will need tocreate an account after clicking on the "APPLY" button. Inquiries: Wesley Kau, *************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

Job Description The Surgery Center Administrator for the Ambulatory Surgery Center (ASC) will oversee all operational, administrative, and clinical activities within the center to ensure the delivery of high-quality patient care. This role involves managing daily operations, staff coordination, compliance with regulatory requirements, and building strong relationships with healthcare providers and stakeholders. The Administrator will lead initiatives to improve processes, enhance patient satisfaction, and ensure financial viability while maintaining the highest standards in quality and safety. Key responsibilities include formulating strategies for operational efficiency, managing budgets, overseeing staff recruitment and development, and implementing policies and procedures to optimize service delivery. The ideal candidate will possess strong leadership qualities and have a comprehensive understanding of surgical operations within an ASC setting. Requirements A minimum of 5 years of experience in an ASC or surgical healthcare setting, with at least 3 years in a leadership role. Strong knowledge of regulations and accreditation standards applicable to Ambulatory Surgery Centers. Excellent financial management skills, including budget preparation and reporting. Proficient in developing and implementing performance improvement initiatives to enhance clinical outcomes and patient satisfaction. Demonstrated ability to lead and motivate a diverse team of healthcare professionals. Strong communication, interpersonal, and problem-solving skills. Basic Life Support (BLS) certification; Advanced Cardiovascular Life Support (ACLS) certification preferred. Current and valid RN license in the state of practice (if applicable) or relevant ASC healthcare administration certification, advantage. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Free Food & Snacks Wellness Resources Stock Option Plan

Under the daily/routine supervision of the Supervisor, Administration - West Hawaii, performs a variety of administrative duties and support. Responsibilities MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS Coordinates, develops and implements general office activities for the effective and systematic processing of data and paper for West Hawaii (Hilo) Division. Provides administrative support. Completes tasks relevant to overall West Hawaii (Hilo) Division office administration/Operations support including, but not limited to: Handling all incoming calls to the Division; receives call, transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority. Receiving and docketing incoming mail. Organizing and maintaining files and logs to include compliance training records, truck files, customer information. Processing invoices, expense reports, p-card statements and bad debt reports. Accurately preparing routine forms, memoranda and other business correspondence and documents. Composing routine correspondence and other documents. Responding to outside requests with supervision and guidance from the Supervisor, Administration. Creates requisitions and makes direct purchase of office supplies and other materials as instructed; coordinates vendor services; reconciles procurement card summaries. Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation. Compiles, prepares or assists in preparing/analyzing various data and reports. Assists other primary administrative support personnel from other departments in the Hawaii Island Division and may assume their duties in their absence. Responsible for the administration and control of the Petty Cash Fund to include payment for meal allowance requests, per diem vouchers and small dollar amount reimbursements. Performs as Bulletin Board Coordinator ensuring all mandated postings are properly posted and where applicable timely posted and removed; ensures that postings are authorized and removes those that are not. Interacts with the general public and with all gas customers in a professional and courteous manner where required; assists them in resolving issues or refers them to the appropriate department. OTHER FUNCTIONS/RESPONSIBILITIES: Complies with all safety rules and cooperates in the fullest in the promotion of safety and safe work habits, to include the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis. Complies with all applicable MIC and Hawaii Gas policies and procedures. Maintains assigned work area and equipment in a clean, orderly, and safe manner; performs housekeeping duties as required and/or instructed. Works in a safe and responsible manner. Performs all other related duties as instructed by supervisor/manager. Qualifications Required Education and/or Work Experience: Associate degree with approximately three years' administrative experience, or equivalent comparable experience in an office/administrative setting. Possesses good working knowledge of office procedures and practices. Demonstrated administrative and organizational competence. Strong computer skills in Microsoft Word, Excel, Access, and Power Point or comparable programs, with working knowledge of customer information and financial systems, such as ORCOM and Great Plains. Good basic math skills and statistical typing. Proficient with all types of standard office equipment. Preferred Education and/or Work Experience: Prior experience in a utility industry. Required Licensure, Certification, Registration or Designation: Valid Hawaii Driver's license. We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer We maintain a drug-free workplace and perform pre-employment substance testing Qualified applications with criminal history will be considered for employment

We are seeking an experienced Surgery Center Administrator to lead and manage daily operations at a state-of-the-art surgical facility. Job Type: Full Time Industry: Healthcare / Health Services Category: Medical / Health - Administration Job Description: The Surgery Center Administrator is responsible for overseeing all aspects of the surgical facility's operations, including processes, staff, and financial performance. The role ensures that surgical services exceed patient and physician expectations while maintaining compliance and efficiency. Key Responsibilities: Manage daily operations of the surgical facility. Act as a liaison between the Governing Board, Medical Staff, and all departments. Provide regular reports on facility activities to the Governing Board. Designate leadership coverage in the Administrator's absence. Oversee facility planning and service operations. Lead monthly operational review discussions with the Home Office team. Job requirements Required Qualifications: Bachelor's degree or equivalent work experience. Minimum 3 years of management or administrative experience in a hospital or surgical environment. Excellent verbal and written communication skills. Ability to work effectively with physicians, staff, and patients. All done! Your application has been successfully submitted! Other jobs

United Surgical Partners International (USPI), the country's largest Ambulatory Surgery platform, is seeking an experienced Surgery Center Administrator for this top Operations role at The Endoscopy Center - Hilo in Hilo, HI. The Endoscopy Center has (1) one Operating Room and the new Administrator will be over the Endoscopy Center as well as the Physician Practice. The ideal candidate for this role will be an RN with Ambulatory Surgery Center (ASC) leadership experience or hospital surgical leadership experience with ASC exposure.

Job Description Surgery Center Administrator We seek an experienced and dynamic Surgery Center Administrator to lead the operations of a multi-specialty ambulatory surgery center in Hawaii. The Administrator will oversee all aspects of daily operations, financial performance, and clinical excellence, ensuring that the center delivers high-quality surgical services that exceed patient and physician expectations. This position is responsible for strategic planning, compliance, physician relations, and team leadership, serving as a key liaison between medical staff, the governing board, and clinical departments. Key Responsibilities Direct, coordinate, and manage all aspects of facility operations, staffing, and processes. Serve as liaison among the governing board, physicians, and department leaders to maintain a high-functioning surgical environment. Oversee regulatory compliance, accreditation readiness, and adherence to quality standards. Lead financial operations, including budgeting, purchasing, and capital planning. Monitor business performance and implement strategies to improve efficiency and profitability. Supervise employee relations, performance management, and staff development. Ensure policies and procedures are current, effective, and compliant with state and federal regulations. Oversee credentialing processes and maintain strong physician relationships. Support and grow clinical programs in alignment with the center's strategic and financial goals. Lead quality improvement initiatives, infection control programs, and performance metrics reporting. Represent the center professionally within the local healthcare community. Qualifications Education: Bachelor's degree required (Healthcare Administration, Nursing, Business, or related field). Experience: Minimum of three (3) years in a senior administrative or management role within an ambulatory surgery center or hospital surgical services environment. Licensure/Certification: RN license preferred; active Hawaii RN license strongly desired. Strong understanding of surgical operations, physician partnerships, and ASC regulations. Exceptional leadership, communication, and interpersonal skills. Ability to manage budgets, analyze data, and drive operational results. Preferred Attributes Background in physician relations and recruitment. Knowledge of business development strategies in the ambulatory surgery environment. Demonstrated success leading multidisciplinary surgical teams. Local candidate preferred. Compensation & Benefits Base Salary: $130,000 - $210,000 (commensurate with experience). Full-time, exempt position. Comprehensive benefits package with health, dental, vision, and retirement options. Relocation assistance is possible for the ideal candidate. Ideal Candidate Profile We seek a forward-thinking healthcare leader who brings both operational acumen and clinical understanding. The ideal candidate is an RN with proven leadership experience in an Ambulatory Surgery Center or hospital surgical services setting, confident in navigating physician partnerships, staff management, and financial stewardship. Why This Area Is a Great Place to Live and Work Hawaii offers an unmatched quality of life - stunning natural beauty, year-round outdoor recreation, and a welcoming, family-oriented culture. Residents enjoy a close-knit community, diverse cuisine, and a lifestyle that blends professional fulfillment with personal well-being.

Acting under the direction of the General Manager, the Office Admin/Rules Enforcement is responsible for coordinating and/or performing all administrative duties in their recreational facilities and enforcement of rules in pool areas. Schedule: Monday to Friday 4:00pm-9:00pm; Saturday 8am-1pm Type of Position: Temp to hire Pay: $20/hr Industry: Property Management Location: Kapolei Parking: Available JOB DUTIES AND RESPONSIBILITIES: • Coordinate with the General Manager daily work schedule and work order priorities. • Enforce all recreational facilities and swimming pool rules. • Develop and establish tracking processes to ensure completion of work orders in a timely manner. • Manage and coordinate projects within the community • Requisition equipment and supplies; maintain related inventories • Register and coordinate rentals • Maintain files and register new residents • Clean bathrooms and gym before closing. • Maintain and enforce all company policies and community standards • Miscellaneous duties to include all other duties as assigned by the General Manager PHYSICAL DEMANDS: • Endurance-Work required for 2-3 hours without breaks • Pace- Average to sometimes fast • Positioning-Ability to walk, stand, lift, climb, pull, push, sit • Conditions-Ability to tolerate heat KNOWLEDGE AND SKILLS: • Ability to answer phones and proactively handle customer needs. • Must be comfortable with Microsoft Office. • Ability to meet and deal tactfully with residents, peers, and vendors. • Ability to update inventories and order supplies as needed. • Ability to understand complex written and oral instructions. • Knowledge of the occupation hazards and corresponding safety precautions necessary for the safe performance of assigned duties. EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS: • High School Diploma or GED #HireMe123

NorthStar Memorial Group is seeking an Administrative Specialist II at Mililani Memorial Park. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities * Obtain Death Certificates and Burial Permits, and Burial Permit Refiles * Process Pre-Need and At-Need Funeral and Cemetery Contracts * Prepare periodic reports and/or simple financial analysis * Provide problem resolution to client families with past-due accounts * Review and process orders for markers, including assisting with design, reviewing orders for compliance with cemetery rules and regulations, obtaining bids, coordinating with vendors, verifying invoices, and receiving deliveries Qualifications * Valid drivers license * High School Diploma or equivalent * Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) * 2+ years of administrative support experience Compensation * $24.00-26.00/hr. Benefits * Medical, Dental, and Vision Insurance * Health Savings Account (HSA) * Life Insurance * 401(k) with Employer Matching We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

Job DescriptionOffice Administrator - Landscaping Company We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic landscaping business. This is a pivotal role that ensures our operations run smoothly day to day. The ideal candidate is proactive, efficient, and eager to learn-someone who thrives in a fast-paced environment and is ready to grow with a team that values excellence, reliability, and continuous improvement. As our Office Administrator, you will manage communication, proposals, payroll, billing, and general administrative functions that support our field and project teams. You'll be the organizational backbone of the company-keeping things moving efficiently, maintaining accurate records, and providing outstanding service to both internal staff and clients. Key Responsibilities Office Communication Answer and manage incoming calls with professionalism and exceptional customer service. Handle inquiries, schedule appointments, and relay accurate messages to team members. Proposals & Project Documentation Prepare and manage proposals using company templates in Microsoft Excel and Word. Develop clear, concise scopes of work for smaller landscape projects, detailing labor, materials, and costs. Payroll Processing Review and compile weekly employee timesheets. Manage payroll data accurately in Excel to ensure timely processing. Billing & Invoicing Create, track, and manage client invoices using QuickBooks. Assist with payment tracking, basic bookkeeping, and general financial documentation. Administrative Support Maintain organized filing systems for client records, proposals, invoices, and payroll documents. Provide general office assistance and administrative support to management and field teams. Qualifications Proficiency in Microsoft Excel and Word is required. Familiarity with QuickBooks (or a willingness to learn). Excellent organizational and communication skills. Ability to multitask, prioritize, and meet deadlines in a dynamic work environment. Strong attention to detail and accuracy in data entry and documentation. A proactive, growth-minded attitude with a desire to take on new responsibilities over time. Preferred Qualifications Previous administrative experience in landscaping, construction, or a related industry. Experience handling payroll and invoicing. Female candidates are encouraged to apply for this role. Compensation & Benefits Pay: $20-$22 per hour, depending on experience. Opportunities for growth and advancement within the company. Supportive and collaborative work culture with a focus on professional development. How to Apply If you are a motivated professional with a passion for organization, teamwork, and growth, we'd love to hear from you. ???? Apply on our website at AlohaHP.com or call/text us at ************** for more information.

Job Description Assist Personal Trust Officers with the administration of IRA, agency, trust, probate, and guardianship accounts. Fulfill routine account administration needs in the Trust Officer's absence. Senior: Use independent judgment and discretion to perform essential functions. Performs all duties and interacts with internal and external customers in a manner that is expressly aligned with the Company's Core Values of approaching all actions with a “Voyaging Spirit” and being “Positively Ohana”. Exhibits core competencies that result in consistent delivery of positive Customer Interactions, Empowerment and Ownership and demonstrates key professional and performance skills such as Active Listening, effective Oral and Written Communication, Action and Solution Oriented and Thoroughness. Primary Accountabilities: Perform administrative/compliance reviews, correspondence, and service clients. Assist trust officers with satisfying internal and external audit requirements. Administrative tasks include client bill payments, account distributions and fund transfers, preparation of account reviews and memos for Trust Management Committee and Board Trust. Coordinate account set up and closing with Operations personnel. Assist with asset transfers. Input and retrieve information and generate reports from trust accounting system, and other duties as assigned. Obtain quotes from third party providers (appraisal, contracting, real estate rental/sales, insurance, etc.). Minimum Qualifications: Education: High School Diploma or GED equivalency required. Experience: Specialist I: 1+ years of experience as an Assistant to a trust officer, estate planning attorney, or financial planner, or in the sales of financial or trust products required. Specialist II: 2+ years of experience as an Assistant to a trust officer, estate planning attorney, or financial planner, or in the sales of financial or trust products required. Specialist III: 3+ years of experience as an Assistant to a trust officer, estate planning attorney, or financial planner, or in the sales of financial or trust products required. Senior Specialist: 4+ years of experience as an Assistant to a trust officer, estate planning attorney, or financial planner, or in the sales of financial or trust products required. Physical Requirements & Working Conditions: Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated. Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications. Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions. Must be able to read and understand bank-related documents. Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time. Must also be able to adapt to different work environments as needed to perform the job. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

ATA Services, Inc. is seeking Office Assistants at the Hawaii State Hospital. Please review the job details listed below: Hourly Rate: $24.04 Hours: Mon-Fri. 8 am - 4:30 pm Job Duties/Scope of Work · Answers telephone calls, assists the caller with their inquiry, or refers to the appropriate staff. Checks and responds to email. Provides general information and resolves complaints in person or over the telephone. · Schedules/reschedules appointments and training for staff, maintains the schedules, and reminds staff of scheduled meetings/trainings. · Handles mail and inter-office documents. · Accurately and timely processes and audits employees' timesheets for payroll. Generates the attendance report. · Compiles, organizes raw data, and enters purchase orders, petty cash encumbrances and payments in the fiscal database as instructed. · Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. Minimum Requirements: Knowledge of general office practices and procedures; grammar, spelling, and arithmetic; and word processing, spreadsheet, data input, and other common office software. Minimum skills/abilities:

PAY RANGE: $18 - $20 per hour HOURS/AVAILABILITY: Monday - Friday 8am-5pm The Service Center Administrator plays a key role in supporting the Association's childcare services by reviewing A+ program registrations to ensure completeness, eligibility, and compliance with Department of Education (DOE) and organizational guidelines. This includes verifying documentation, following up with families, and maintaining accurate registration records. While the Administrator's primary focus is the A+ registration review process, they also provide general administrative support for Before School (BSP) and After School (ASP) programs, particularly in customer service, communication, and data entry. ESSENTIAL FUNCTIONS/JOB DUTIES: A+ Registration Review (Primary Focus): Review submitted A+ registration forms for completeness, accuracy, and eligibility Communicate with families to collect missing or corrected information Ensure A+ registrations meet DOE and YMCA's standards prior to processing Maintain secure and organized digital and paper records for A+ participants Generate participant rosters based on verified registration data Collaborate with Service Center Supervisor to improve registration workflows and systems Support A+ State billing preparation by ensuring verified data is accurate and timely ASP & BSP Support (Supplemental): Assist with general inquiries related to ASP and BSP program registration or schedules Support Program Executives with family communication and roster distribution Provide customer service related to all childcare programs as needed Administrative & Customer Service: Answer phones, respond to parent inquiries, and provide accurate program information Input participant data into internal systems and ensure data integrity Assist with billing communications and account receivables monitoring Maintain professional and friendly interactions with families, staff, and community members Adhere to Association dress code and present YMCA's core values in all interactions QUALIFICATIONS: TB clearance required Skills/Knowledge: Strong attention to detail and ability to review forms for completeness and compliance Proficient in Microsoft Office (Word, Excel, Outlook); Publisher a plus Excellent written and verbal communication skills Ability to manage digital filing systems and multitask effectively Strong organizational and problem-solving skills Education/Training: High school diploma or GED required College coursework in administration, education, or business preferred WHY THE Y?: Free Y membership with employment Referral bonuses - Y employees can earn cash or Y credit bonuses for referring a new hire* Up to 60% discounts for yourself, family, and even your siblings on Y programs, camps, preschool, childcare, and more. Child Protection Commitment The YMCA requires all staff to share responsibility for preventing child abuse by upholding professional boundaries, completing mandatory Praesidium training, and reporting concerns. All candidates must successfully complete a comprehensive background screening, including criminal and sex offender checks. *See job opportunities page for full details

Job Description Department: DHQ - Business Administration Office Assistant/Reception Reports to: Administrative Assistant (Business Department) FLSA Status: Non-Exempt, Full-Time Hourly rate: $16.00 to $17.00 Job Summary: Greet and assist visitors and staff in reception area. Provide clerical and logistical office support for Divisional Headquarters. Essential Qualifications: High School Diploma or GED equivalency Minimum two years' secretarial, customer service and/or work-related experience Must be computer literate (Office 365, MS Word, Excel, email - preferably Outlook) with proficient typing skills and the ability to use various software programs. Excellent telephone skills and exhibit a positive and professional attitude Good planning and organizational skills, ability to multi-task, and work under pressure Ability to follow instructions and work with minimal supervision Attention to detail, and provide consistent and reliable follow through Ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner Ability to be resourceful and initiative-taking in dealing with issues that may arise Maintain a professional attitude and approach to problem solving Excellent written and verbal communication skills Excellent interpersonal skills, pleasant phone manner Maintain regular and punctual work attendance Must have valid Hawaii driver's license and clean driving abstract An equivalent combination of training and experience which provides the required knowledge, skills and abilities will be accepted. Preferred Qualifications: Ability to operate Cisco multi-line phone system. Working knowledge of mail processes, such as postage machine, USPS mail service, Federal Express; and office equipment, such as copiers, fax machine. Essential Functions: Answers all telephone inquiries and/or directs incoming calls to the appropriate people. Serve visitors, in person and on the telephone, by greeting, directing, and announcing them appropriately. Ensure that visitors sign in utilizing the sign-in sheet. Maintain a neat and orderly reception area, mailroom, and general office supply areas. Maintain and update Front Desk resource/reference manuals (including FAQ list, DHQ phone list). Oversees and maintains filing system of all W-9 forms (both in scan drive and hard copy file folders). Prepare and mail check payments in accordance with Finance Department procedures. Compose and type routine letters and emails. Hawaiian Airlines: Complete monthly reconciliation report. Includes information gathering from units and airlines, as well as disseminating updated information to the units as needed. Mailroom: Serve as point person for the mailroom (e.g., process outgoing mail; maintain mailroom supplies; refill postage meter; track/report monthly postage usage; maintain mailroom reference/instruction manual). Deliveries: Manage traffic of incoming/outgoing mail and special deliveries at the Front Desk, maintain daily activity log (e.g., in-and-out status of officers/staff, tracking deliveries received at the Front Desk). Collect requests and complete online ordering of office and janitorial supplies. Maintains general office supplies inventory; replenish and order as needed (includes mailroom and main copier) in Administration Building. Office equipment: Helps resolve copier and fax machine jams/problems, liaison with support/vendors. Kitchen: Maintains assignment calendar and oversees weekly cleaning. Cleans and sets up coffee urn in after leaving for day. Vehicle Reservation: Assist with booking and providing reservation services for our floater vehicles. Secure Administration building side entrance door at the end of day. Perform deliveries as requested. This requires use of company vehicle and valid Hawaii driver's license. Performs other duties as assigned. Equal Employment Opportunity Employer. Minorities/Women/Veterans/Disabled