Office administrator jobs in Henderson, NV - 216 jobs

We are seeking a proactive and detail-oriented Administrative Assistant to support our fast-growing SaaS organization. This is not a traditional admin role - you'll be an integral part of the operations backbone that helps our product, onboarding, and customer success teams deliver a world-class client experience. This position offers a clear growth path into Onboarding, Customer Success, or Sales for individuals eager to build a long-term career in the SaaS industry. Key Responsibilities Operational Support Coordinate daily communications, schedule meetings, and manage calendars for cross-department teams. Assist in preparing client documentation, onboarding materials, and customer reports. Maintain organized digital records within CRM and project management tools (e.g., Salesforce, HubSpot, Asana, or ClickUp). Customer & Onboarding Assistance Support new client setup processes, ensuring data accuracy and timely activation of software licenses. Assist onboarding managers in preparing client training sessions, tracking milestones, and gathering feedback. Respond to basic customer inquiries and route requests to the appropriate departments. Sales & Marketing Coordination Update CRM entries, prepare proposals, and track follow-ups. Support marketing campaigns with administrative tasks such as contact list organization or event coordination. Collaborate with sales reps to ensure smooth handoffs from prospect to client onboarding. Team & Culture Support Help coordinate internal communications, company events, and performance dashboards. Maintain internal documents such as policies, SOPs, and department trackers. Identify opportunities to improve operational workflows using automation tools (e.g., Slack, Zapier, AI assistants). Qualifications Bachelor's degree or equivalent experience preferred. 4+ years of experience in administrative, customer service, or operational support roles (preferably in a SaaS or tech-driven environment). Strong organizational and multitasking skills with exceptional attention to detail. Excellent written and verbal communication abilities. Comfortable using SaaS tools such as CRM, ticketing systems, collaboration apps, and cloud file management. Typing speed of 60+ words per minute (WPM) with minimal errors. Career Growth Opportunities This role is designed as a launchpad into the SaaS ecosystem. High-performing Administrative Assistants can progress into: Onboarding Specialist - leading new client implementations and training. Customer Success Associate - managing post-launch relationships and renewals. Sales Development Representative (SDR) - qualifying inbound leads and supporting account executives. You'll receive mentorship, structured training, and shadowing opportunities across these departments as part of your professional development plan. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

GoldenWest Management is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing, maintenance, and a multitude of Tenant/Landlord requests; all within the guidelines of GWM standard operating procedures. Service Description: The administrative assistant position is the backbone of each office. Without a congenial disposition, attention to detail, ability to multi-task, and expert organizational skills, the office work flow for all team members can easily fall behind and out of sync. Requirements: Working vehicle transportation Cellular Telephone with email receiving capabilities and professional voicemail Submit to criminal background and credit check as well as verification of references Fluent Spanish speaker Admin Assistant Roles & Responsibilities: Conduct all real estate activities in accordance with the Local, State & Federal Real Estate laws and guidelines. In accordance with GWM SOP's, assist in the day to day operations of the assigned office portfolio Oversee and maintain organization and proper distribution of all documents and files Maintain excellent communication standards between GWM and clients/customers. Assist staff in solving complex Landlord/Tenant and Property issues. Carry out any additional tasks as assigned by Portfolio Manager or Senior company personnel. Ensure all legal or Administrative complaints are forwarded to the Broker in a timely manner. Focus on the tracking and reporting of Portfolio Key Principle Indications (KPI's): Leasing and Renewal Unit Vacancy & Property Turnover Management Fee collection Key Position Tasks: Office Support Assist the Office Manager in day to day office tasking and organization. Assist the Property Manager in Landlord-Tenant updates and client service. Assist the Leasing agent in Tenant screening, placement & move-in process. Coordinate with Headquarters staff including Maintenance and Accounting department to solve both basic and complex day to day issues. Answering Phone Calls Screen all calls and pass along messages to the appropriate staff member. Answer base level questions from prospective Tenants inquiring about available property. Disbursing Notices and Messages Assist manager in sending and tracking all notices. Assist manager in coordinating, scheduling & tracking all turnover repairs. Assist manager in sending and tracking all HOA and Lease Violation Notices. Filing System (Paper & Electronic) Tenant files - updated with all pertinent information including leases, applications, walk-thrus, notices, appropriate documents. Owner files - updated with all pertinent information including management contracts, property profiles, W-9, year-end statements, and conversation log. Organize and maintain GWM operational files. Rent Collection Assist Property Manager in rent collection duties Rent Roll and small balance tracking Initial leasing fee and security deposit collection Data Accuracy Keep an updated Tenant and Owner contact information file Keep an updated Employee contact information file Data accuracy should be maintained both with paper and electronic files Assist with listing properties and passing along the appropriate information for properties for rent or for sale. Appfolio Management Systems Operations Utilize company property management software to conduct all Tenant/Landlord/Employee records. Use Appfolio to update all Landlord and Tenant user portals in order to give updated information regarding notices and violations of the property. Stay current and educated on Appfolio updates and system tools. Maintenance and Repairs Assist maintenance in ordering and following up on all repair requests. Assist manager in tracking outstanding turnover/maintenance items. Assist manager in making sure Landlords are kept abreast of all major issues pertaining to their property with respect to turnover and violation notices. Assist in monthly property inspection scheduling. Miscellaneous General maintenance and upkeep of the office space. Mail collection from the post office box. Manage office inventory and ordering process. Kitchen clean up and morning/afternoon prep/take down. Pay: $19.00 - $20.00 per hour

The Office Coordinator is responsible for overseeing daily administrative operations within the condo hotel office. This role ensures smooth communication among homeowners, guests, management, and staff while maintaining compliance with governing documents, rules, and regulations. The coordinator serves as the central point of contact for inquiries, billing, scheduling, and office support functions. Core Responsibilities: Administrative Support Manage homeowner and guest communications via phone, email, and in-person inquiries. Maintain accurate records of correspondence, billing, and property documentation. Prepare and distribute notices, letters, and reports to homeowners and guests. Support the Facilities team with recordkeeping, purchasing, and any other items deemed necessary. Financial Coordination Assist with billing processes, including quarterly fees, transient rental fees, and other assessments. Track payments, prepare invoices, and coordinate with accounting staff to ensure accuracy. Provide homeowners with clear explanations of billing schedules and fee changes. Office Operations Organize and maintain office files, records, and supplies. Schedule meetings, prepare agendas, and record minutes for board or homeowner meetings. Coordinate with vendors, contractors, and service providers as needed. Customer Service Serve as the first point of contact for homeowners and guests, addressing questions and concerns promptly. Provide information on condo hotel policies, procedures, and amenities. Ensure a welcoming and professional office environment. Compliance & Governance Support management in ensuring operations align with governing documents and rules and regulations. Assist with the preparation of compliance reports and documentation for board review and management review. Qualifications: 2+ years of experience in office administration, hospitality, or property management. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and LMS. Ability to handle confidential information with discretion. Physical Demands & Work Environment: Full-time position, typically Monday-Friday with occasional evening or weekend hours for meetings or events. Office-based role with regular interaction with homeowners, guests, and team members. Work is performed primarily in an office environment, with occasional visits to property units and common areas. Requires the ability to sit, stand, walk, and perform other physical activities as needed. May involve lifting and carrying up to 25 pounds on occasion. Ability to use standard office equipment, including computers, phones, and printers. Office-based with exposure to varying conditions depending on property visits. Interaction with property owners, hotel guests, and staff. Must be able to work in a fast-paced environment and handle multiple tasks simultaneously. regular and predictable attendance is expected and an essential function of this position. Equal Opportunity Employer: At Palms Casino Resort, we are committed to creating a work environment where the growth and well-being of our Team Members is the top priority. We provide equal employment opportunities to all Team Members and applicants for employment and we prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Palms Casino Resort, its affiliates and subsidiaries will make reasonable accommodations in compliance with applicable law. Join our team today!

Role: The Office Coordinator is responsible for the day-to-day logistical operations, presentation, and functionality of Acquisition.com's Headquarters and Annex. This role directly supports the Office Manager with all office duties to ensure a comfortable, welcoming, and seamless experience for both employees and guests. The Office Coordinator ensures that the building remains safe, clean, well-stocked, and operationally sound. This includes managing event setup and breakdown, vendor compliance, inventory and supplies, desk and conference room coordination, and employee or guest requests. The Office Coordinator also assists with the planning and execution of employee engagement events, supporting a positive and connected workplace culture. They play a key role in upholding a five-star environment that reflects the company's high standards for internal operations, hospitality, and employee satisfaction. This position reports directly to the Office Manager and must embody our core values of: Sincere Candor Unimpeachable Character Competitive Greatness Responsibilities: Track and document inventory levels daily; place orders when needed. Stock and maintain inventory in both HQ/Annex common areas and executive offices daily; monitor consumption to ensure all items remain above minimum threshold levels. Set up and break down spaces for workshops (L1, L2, & L3). Assist the Office Manager in planning and executing employee engagement events (e.g., Thanksgiving, holiday parties, team-building activities). Coordinate pre-event logistics including venue setup, materials prep, decorations, and signage. Distribute incoming mail and packages; shred confidential materials as needed. Ensure common areas (lobbies, stairwells, elevators, hallways) are clean and functional; report issues to custodial lead or vendor. Monitor event-specific supplies (e.g., workbooks, pens, calculators, beverages); proactively communicate inventory levels to the Events Team when workshop-related items approach reorder thresholds. Perform full facility walkthroughs to identify safety, cleanliness, or maintenance concerns. Assist in reviewing desk bookings, room usage, and event overlap to prevent conflicts. Support documentation of the office handbook and SOPs. Respond to building-related concerns or employee requests in a timely and solution-oriented manner. Participate in onboarding setup and support for new hires when necessary. Maintain high-level communication with the Office Manager, Facilities, Security, Events, and other internal teams. Support food/beverage setup, assist with vendor coordination, and handle prize/award preparation. Results: The Office Coordinator will be evaluated on their ability to: Ensure HQ and Annex are visually clean, operationally sound, and fully stocked at all times. Successfully execute event logistics with minimal day-of adjustments, demonstrating thorough preparation and attention to detail. Provide proactive support for employee engagement events, ensuring events are well-executed, on-time, and culturally aligned. Maintain accurate documentation for vendors, inventory, and building needs. Support all departments with daily operational needs and improve employee experience through collaboration. Track and fulfill supplies within budget expectations and timelines. Respond to requests promptly and professionally. Identify and escalate issues effectively to reduce disruption to daily operations. Requirements: 2+ years in office coordination, office administration, or event logistics. Experience supporting internal events or team activities. Hands-on ability to lift 30+ lbs Strong organizational and communication skills. Strong attention to detail and service-minded problem-solving. Proficiency with Google Workspace (Sheets, Docs, Calendar) and Asana (or similar platforms). Vendor coordination experience including compliance tracking. Flexibility for evening or weekend events. Positive attitude and ability to work closely with others under pressure. Location: Full-time position on-site in Las Vegas, NV. Availability: Standard hours of Monday to Friday, 1:00 PM - 9:00 PM. Flexibility required based on business needs. Reports to: Office Manager Benefits: We offer a comprehensive, evolving benefits package designed to support your health, family, and wellbeing. Some key offerings: Flexible Unlimited Paid Time Off and Company-wide Holidays Employer sponsored Medical, Dental, & Vision plans $1,950 annual Employer HSA contribution FSA options including dependent care Employee assistance program and mental health resources Employer match program for 401(k), eligible for both Traditional and Roth accounts $1,200 annual wellness reimbursement through JOON that supports health, family care, pet care, fitness, and more! For local or visiting team members, enjoy access to a state of the art gym at our HQ in Las Vegas * Benefits eligibility applies only to full-time roles. ACQ Core Values: Our core values are the heart and soul of this incredible company. The right person for this role will appreciate each of these values, personally subscribe to them, and understand why each is critical to having a great business. Competitive Greatness Be at your best when your best is needed. Enjoyment of a hard challenge. Those who have the drive to constantly improve, the superior intellect and long term commitment to see incremental improvements become compounding returns. Sincere Candor Have the self awareness to accurately perceive and communicate hard truths that improve others and self, the courage to do so, and the humility to accept them, even when it hurts. Nothing great can be built without feedback: internally or externally. Unimpeachable Character Be the type of person with whom people are always proud to associate, personally and professionally. We look for true alignment of thoughts, words, and actions towards a goal worth pursuing.

Join a collaborative team that's working directly with our business and shared services leaders to enhance our processes to widen and strengthen the support to our internal clients while providing development opportunities for staff to grow. We have an exciting opportunity for a full-time Office Administrator to manage the administrative functions of the Las Vegas office. We are looking for someone who has experience and familiarity with the day-to-day office functions and is passionate about supporting others while making meaningful contributions to our internal and external clients Detailed Description: * Collaborate and work closely with the Las Vegas Operations Manager and Administrative Supervisor to maintain office organization, efficiency, and connection with staff. Responsibilities will include but are not limited to: overall office logistic coordination for visitors and staff, schedule/develop/support meetings (local and national), identify social activities to engage staff and ensure high office moral (i.e., virtual coffee chats, office lunches, and other employee events). * Provide administrative support and assistance to all staff for a variety of office functions and operations. This includes front desk management (greet clients, vendors, guests, and staff), maintain office supplies/equipment management/maintenance, mail/courier service, coordinate cleaning and repair services, work with corporate administration and facilities, travel arrangements, and prepare written communications (emails, MS Teams posts, memorandums, invoices, and other correspondence). * Correspondence/Client Deliverables. Coordinate and assist with the preparation of emails, letters, reports, spreadsheets, agendas, meeting minutes, presentations and other complex and sometimes time sensitive/confidential documents. * Problem solve/troubleshoot. Inform managers of important information, decisions, and deadlines and anticipate and manage related necessary organizational adjustments, preparing managers to successfully plan and execute their tasks and initiatives. * Onboard New Hires. Work with supervisors and office personnel (local, and regional) to develop onboarding plans and conduct new hire orientations. * Health and Safety. Lead and collaborate with local and national health and safety teams on annual emergency action plan, annual fire/evacuation drills, employee ergonomic assistance, PPE orders and other health and safety related items. * Work closely with building management to assist with building issues and staff needs. Manage office parking and building access cards. * Format and word process complex documents, reports and contracts, including text, tables, spreadsheets, graphics and other diverse content. * Serve as liaison between the corporate IT department and local employees, including new employee equipment set-up and office equipment support. * Perform related duties as assigned. Desired Skills and Experience: * Collaborative, team oriented with the ability to multi-task and prioritize workload. * Proficient in MS Office suite (Excel, Word, PowerPoint, Outlook, Teams) knowledge of Adobe PDF or Bluebeam and proficiency with Internet applications. * Detail-oriented individual with strong organizational skills, proactive mentality, and ability to follow directions. * Strong management/leadership skills; well-organized and detail oriented. * Ability to develop and maintain client relationships both internal and external (in person and virtually). * Excellent written and verbal communication skills. Experience in tech editing, proofreading, formatting, or writing experience is a plus. * Capable and able to use sound judgement and obtain accessible financial and other resources intelligently and efficiently. * Ability to be resourceful in researching issues, solving problems, and offering creative solutions. * Good driving record and valid driver's license required. * Minimum 5years of experience providing administrative functions and duties. Salary Range: The anticipated starting pay range for this position is based on the employees' primary work location and may be depending upon skills, experience, and education. This role can be hybrid with a minimum of 3 days in-office with the understanding that the business needs of the office may dictate more than three days at any given time. These ranges may be modified in the future. Location A: $18.40 - $25.20 You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter. Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits. About Brown and Caldwell Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 52 offices and over 1,900 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit ************************* This position is subject to a pre-employment background check and a pre-employment drug test. Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act

Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application: * The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents. * Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. * Please note, recruitment will close without notice when a hiring decision has been made. If you need assistance or have questions regarding the application process, please contact the Human Resources department at ************** or *********************. Job Description Nevada State University invites applications for the position of Administrative Assistant 4. The Administrative Assistant 4 will work with the Office of Marketing & Events in the Division of Advancement to further the mission of Nevada State University and enhance the institution's brand and events. This position will manage and coordinate workflow for project and printing requests, marketing collateral, promotional items, and office products. The Administrative Assistant 4 will also perform a variety of administrative support duties such as scheduling meetings and coordinating travel for the Vice President, and coordinating meetings for the foundation board and the Office of Marketing & Events. About the institution: Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else. Nevada State University continues to grow as an institution of higher education. In Fall 2024, the enrollment surpassed 7,500, with 7,464 undergraduate students and 85 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 41% are Hispanic, 13% are Asian/Pacific Islander, 9% are Black/African American, 22% are White, and 6% are multiracial. We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada. We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community. We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education. Core Responsibilities: * Manage and coordinate workflow by planning, communicating, and implementing processes and procedures for project requests and ordering marketing collateral, promotional items, and office products, including requesting vendor quotes, processing orders, and coordinating art/proof approval. * Perform a variety of administrative support duties such as scheduling meetings and coordinating travel for the Vice President, coordinating meetings for the Office of Marketing & Events as well as the University foundation board. * Prepare, track, and monitor transaction in the Workday System, such as procurement card reconciliations, purchase requisitions, and invoice payments. * Participate in planning, organizing, and developing promotional and informational activities, such as portal/info screen announcements. * Maintain calendars, reserve rooms, and coordinate agendas, reports and other materials for weekly team meetings and other meetings. Required Qualifications: * Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent combination of education and experience as described above. * Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas). Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position. Preferred Qualifications: * Prior experience working in marketing, event planning, or higher education. * Highly proficient computer literacy particularly in MS Office products (Word, Excel), Workday and internet search tools. * Applicant must have the ability to multi-task and work in a dynamic and fast-paced environment. * Excellent interpersonal and communication skills are essential for successful job performance. * Strong writing skills. * Proven ability to communicate (oral and written) using a high level of customer service to a broad and varied audience. * High-level ability to problem-solve with keen organizational skills; ability to manage sensitive or confidential information. * High level of attention to detail to produce high‐quality work with few errors. Salary & Benefits Budgeted salary for this position is $50,153.76. Nevada State University offers excellent benefits, including a generous vacation & sick benefits, 12 paid holidays, educational benefits, a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts, and an excellent pension retirement plan through the Public Employees' Retirement System of Nevada. The plan requires employees to withhold 19.25% of the budgeted salary toward retirement with an equal employer match of 19.25%. No relocation assistance is provided for this position. The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm. This Posting is Open Until Filled The posting will remain open until filled, with the first review of applications to begin on Thursday, October 2, 2025. Qualified individuals are encouraged to apply by October 1 for full consideration. Special Instructions for Internal NSHE Applicants Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application. Travel Reimbursement Out of Area/State Candidates will not be offered travel reimbursement. Exempt No Full-Time Equivalent 100.0% Required Attachment(s) Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at *********************. Please upload the following documents: * Detailed resume listing relevant qualifications and experience; * Cover Letter indicating why you are a good fit for the position and Nevada State University; * Names and contact information of three references (you will be notified before references are contacted); * Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Resume/CV section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.). Applications that do not include the required uploaded documents may not be considered. Posting Close Date Note to Applicant Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials. References will be contacted at the appropriate phase of the recruitment process. This position may require a criminal background check to be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship. Nevada State University

Senior Coordinator, Executive Administration Department: Strategy & Business Development Reporting Manager: Senior Vice President, Strategy & Business Development / President Status: Full-Time Job Classification: Non-Exempt Location: Las Vegas, NV About the A's: The A's are a baseball team founded in 1901. They have a rich history, having won nine World Series championships and 15 American League pennants. The A's are known for pioneering the "Moneyball" approach to team-building, which focuses on using statistical analysis to identify undervalued players. In addition to their success on the field, the A's also have a positive and dynamic work culture. They have been recognized twice as the Front Office Sports, Best Employers in Sports. The A's are defined by their core pillars of being Dynamic, Innovative, and Inclusive. Working for the A's offers the opportunity to be part of an innovative organization that values its employees and strives to create a positive work environment. Description: The Senior Coordinator, Executive Administration, will play a vital role in supporting the President and SVP of Strategy & Business Development while overseeing the coordination and operations of the Las Vegas office. This position requires exceptional organization, professionalism, and discretion in handling confidential matters. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment that values initiative, collaboration, and operational excellence. Responsibilities: Executive Administration Provide comprehensive administrative support to the President and Senior Vice President, Strategy & Business Development, including complex calendar management, scheduling, and correspondence handling. Coordinate and prepare materials for executive meetings, board sessions, and company-wide communications. Plan and execute organization-wide events, including all-staff meetings, client events, and social gatherings. Coordinate travel arrangements, including itineraries, accommodations, and transportation. Prepare and submit accurate and timely expense reports. Assist with internal communications, announcements, and document management. Manage and organize contact lists, guest data, and communication tracking through CRM or project management platforms (e.g., Monday.com, Salesforce, or similar). Lead planning and execution of ownership and VIP events such as Ownership Weekend, Big League Weekend, and other special gatherings. Centralize and maintain CRM data for ownership, partners, and VIP stakeholders, ensuring seamless communication and event coordination. Coordinate with the Communications team on public appearances and speaking engagements for the executive team. Office Management Oversee daily office operations to ensure a productive, safe, and welcoming environment. Manage relationships with vendors, service providers, and landlords; oversee procurement of office supplies and equipment. Serve as the primary contact for all facilities-related matters. Maintain a professional and organized office environment that supports productivity and collaboration. Manage expense reporting, invoice submission, and procurement activities in coordination with Finance. Ensure compliance with safety, security, and facility policies. Other duties as assigned. Qualifications/Requirements: Bachelor's degree required. 3 years of experience in executive support or office management role; corporate or financial environments preferred. Exceptional organizational and time-management skills, with the ability to manage multiple competing priorities in a fast-paced setting. Strong written and verbal communication skills; experience interacting with senior stakeholders and external partners. Strong proficiency in developing professional presentation decks. High level of proficiency in Microsoft Office Suite (PowerPoint, Excel, Word) and Google Workspace (Docs, Sheets, Slides, Calendar, Gmail, Drive). Proven ability to handle confidential and sensitive information with discretion and professionalism. Self-motivated, proactive, and resourceful, with a collaborative mind-set. Valid Driver's License with verifiable safe driving record. Flexibility to support occasional needs outside standard business hours. Occasional travel may be required. Experience with expense management systems (e.g. Concur) is a plus. The A's Social Impact & Belonging Statement: Social Impact & Belonging are in our organizational DNA. Our commitment to these values is unwavering - on and off the field. Together, we continue to build an inclusive, innovative, and dynamic culture that encourages, supports, and celebrates belonging and amplifies all voices. Combining a collaborative and innovative work environment with talented team members, we've created a workforce in which every team member has the tools to reach their full potential. Equal Opportunity Consideration: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: · Provide branch support in a casual office environment · Coordinate customer, vendor, sales and operations interactions · Assist customers with problem solving · Assist the sales representatives · Procurement & payment process for branch purchases and vendor contracts · Customer invoicing & assisting with collections · Fleet Administration -inventory reconciliation · Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: · Ability to quickly develop a comprehensive understanding of the business · A track record of employment success · Driven to succeed - a Make it Happen attitude · Effective priority setting and time management · High expectations of self and others · Relationship builder and effective communicator · Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. · Computer & IT proficiency, including Microsoft Word and Excel · Valid drivers license; valid auto insurance; limited travel · Dispatching skills a plus Benefits: · Medical, 3 plan types, partial company pay · Life Insurance, company pay Voluntary coverage: · Dental · Vision · Life Insurance, self and/or family · Short Term Disability · Long Term Disability · 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

Boutique Law firm is in need of a full time Office Services Clerk for their Las Vegas Office. Primary tasks will include scanning incoming documents, profiling documents into our document management system, copy/print documents for binders needed for trials/mediation/ and so forth. This position will also be required to maintain the office supplies for both general office supplies & kitchen supplies, conduct coffee & water setup for meetings & deposition held within the office. Additional tasks & projects will be requested as needed. Must have a great attitude, experienced in MS Office Suite, and have the ability work in a busy but fun environment. Excellent benefits and salary. Please submit resume in MS Word format.

WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including: Ongoing HR support Competitive benefits packages including- Health, Dental, Vision & Life insurance Our very own JLM Rewards incentive program THE IDEAL CANDIDATE The ideal candidate has a proven track record of performing administrative duties in a timely and orderly fashion. They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great communicator, and approachable. Comfortable working within a team environment at the project site. KEY RESPONSIBILITIES/SKILLS Some construction experience. Verbal and written communication skills to interact clearly with customers, vendors and other employees. Organization skills to keep accurate records and find important information quickly. Time management skills to prioritize and complete a side variety of tasks throughout the day. Patience and listening skills to respond appropriate and interact positively with stakeholders. Interpersonal skills to create a pleasant experience for all clients and stakeholders, such as being personable and attentive. Other duties as assigned. PERKS OF JOINING JLM We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $18.00 - $25.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

Function of the Office Administrator: This person is the face of our company. Most of the time, this person will shape our first impression by picking up the phone or greeting someone when they come to us for the first time. While it is important to keep up on clerical tasks, it is also incredibly important that people are made to feel welcome when they enter our doors. This can mean offering water, noticing when an extra seat is needed, or greeting people with a smile and a genuine introduction. If you have ever used the words meticulous or thorough to refer to yourself, this is the right job for you. Scheduling appointments that can include up to 10 people is not easy. This job requires you to coordinate those appointments, communicate with internal and external team members, and keep everyone up to speed on any changes or need-to-know information. It is up to our Office Administrators to conduct timely and proactive scheduling, which prompts the scheduling of required visits according to our treatment model, as well as initiating the rescheduling of missed appointments. Flexibility, diligence, communication, and being proactive are all key components to the job. Job-Specific Duties and Responsibilities: * Make the office feel warm and inviting by answering the phone or greeting people with a smile and maintaining a clean and presentable waiting room. * Treat the office as your own, and either make the necessary replacements when supply inventory gets low or notify your supervisor of the need to order more (e.g., soap, paper towels, utensils, trash bags, etc.). * Manage the schedules of multiple providers while keeping all parties aware of appointments, changes, and need-to-know information. * OAs may be assigned specific tasks, which will allow for focus and ownership. Depending on the assignment, it may entail completing a tracker, attending a meeting, managing forms, communicating with outside agencies, or it may have its own set of steps and expectations that will be clearly outlined. There is also an expectation to understand and help in all shared scheduling related tasks (everyone covers the email inbox, phones, etc.). * We have three main programs: Child Welfare, Substance Abuse, Community. It's your responsibility to know the expectations of all programs and apply the processes accordingly. * As part of keeping schedules full, stay up on appointment confirmations and when there is a cancellation, aim to fill it with a new intake or offer that timeslot to someone you know may appreciate it. Similarly, maximize time on the schedule by sharing timeslots when appropriate, i.e. every other week or once per month clients should share a timeslot. * Use good judgment in deciding when scheduling rules should be followed and when flexibility is required to make all ends meet. Communicate with your team when doing so. * Customer Service should be both externally and internally applied. Build good relationships with providers by keeping in close communication with them about scheduling demands. Morning huddles are great for this. * Don't underestimate what goes into managing the waiting room. If the 'babysitting' ever gets too distracting from your job and your rules aren't followed, loop in the provider for support. If you see or hear someone behaving oddly in the waiting room, tell the provider. Ensure you know who is in your waiting room, require check-in, and periodically check to ensure everyone's been helped. * Follow HIPAA by treating all information and documents with utmost confidentiality. * As new client charts are created in our EMR system and as updated information surfaces, you are the person who we look to for keeping complete, accurate charts. * If you come up with a better way to do things, make a suggestion, be patient, and don't be mad if there is a big-picture reason why we cannot implement it. Certainly, ask what the reason is, as it may help you to come up with an alternative suggestion to improve a process. * Cash paying clients and those covered by private insurances will have a co/payment to make. It's vital that you collect that payment as that is what keeps us all paid. * People in crisis will call and, for example, say they want to kill themselves, so make yourself very familiar with the Crisis Intervention Policy. * We pay others to do most dirty work like shredding and cleaning, and we need someone to speak up when those services aren't meeting our needs. That's you. * Hold back your excitement when completing the necessary scanning, uploading, and data entry into the electronic medical records (EMR) system. * Jump at the opportunity to complete clerical tasks upon request (i.e., fax, scan, copy, managing incoming and outgoing mail). * Go the extra mile with courtesy by, for example, walking people to their appointment room or to the restroom instead of pointing. Requirements Qualifications: * High school diploma or equivalent required; at least one year of college preferred * Familiarity with copy, scan, and fax machines and internet-based programs * Effective, efficient googling skills * Team player attitude and shares our values - integrity, flexibility, empathy, excellence * Basic knowledge of HIPAA and importance of protecting patient health information * Knowledge of the DSM and basic mental health terms will make the job more interesting and make you more successful * Awareness, sensitivity to, and respect for cultural variation and the power of personal values and biases * Ability to discuss personal and financial matters with providers and clients * Ability to remain calm and courteous in the face of rudeness and disrespect * Ability to predict the future. Not really but you have to be able to identify warning signs for when something is likely to go wrong and then generate and implement solutions. * Ability to consider multiple perspectives and alternate explanations when problems arise * Ability to identify pair problems with solutions along with alternative solutions when you don't get your way * Proficiency in computer skills, especially using Word, Excel, and customized databases * You have to be able to prioritize and get things done

Job Description At A Step Above Inc., we value detail-oriented individuals with strong organizational skills! If you have prior administrative experience, we want to hear from you. We are currently looking for a full-time Office Administrator to join our dynamic roofing company in Las Vegas, NV. Joining our team means enjoying an excellent work-life balance in a supportive environment. Your administrative talents are highly sought after - don't miss the chance to submit your application and take the next exciting step in your career! THE BASICS Pay: Competitive wage, dependent on experience Schedule: Consistent full-time schedule Benefits: Medical Vision Dental Keep reading to see why our company stands out from the rest and why you'll love working here. YOUR DAY AS OUR OFFICE ADMINISTRATOR As an Office Administrator, you answer and direct phone calls, ensuring a friendly atmosphere. You stay organized by managing emails and scheduling to keep operations running smoothly. You maintain order by organizing digital files and paperwork, and you prepare and polish documents, reports, and spreadsheets with attention to detail. You provide general office support to your colleagues and greet visitors and clients with a warm welcome. A LITTLE ABOUT US For over 20 thrilling years, A Step Above Inc. has been at the forefront of delivering outstanding workmanship that you can trust! As a proud locally owned and operated company, we specialize in top-notch roofing services for both residential and commercial clients. Our dedication to excellence shines through in everything we do! We've created a vibrant and innovative workplace where our talented team collaborates to achieve remarkable results. It's not just our skills that set us apart; it's our commitment to nurturing personal and professional growth within our team. Join us and contribute to our exciting legacy - together, we're building something extraordinary! REQUIREMENTS FOR AN OFFICE ADMINISTRATOR 2+ years of experience in a related role 2+ years of experience using CRM software Excellent phone etiquette and verbal communication skills Strong computer skills, including Microsoft Word, Excel, and Outlook Ability to prioritize tasks and manage time efficiently Friendly, professional demeanor and a team-player attitude WE CAN'T WAIT TO HEAR FROM YOU! So, what do you think? If you can meet these requirements and perform this administrative job as described above, we would be happy to have you as part of our roofing company!

Job Description Front Office Assistant Type: Full-time At Hera, we believe women's healthcare deserves higher standards where value is placed on the quality of care provided, and the best patient outcomes are achieved. We believe by focusing on data-driven and sustainable ways of optimizing outcomes within a culture that promotes evidence, collaboration and leadership we can and will achieve better healthcare for women and babies. My OBGYN, a Hera affiliate, is a medical practice in Las Vegas dedicated to providing exceptional patient care. We are committed to delivering high-quality healthcare services in a compassionate and efficient manner. As part of our team, you'll have the opportunity to contribute to improving the health and well-being of our community. Position Overview: We are seeking a detail-oriented and organized Front Office Assistant to join our team. This position serves as the first point of contact for patients, providing excellent customer service while performing administrative tasks that support the overall operations of the practice. This role requires excellent communication skills, the ability to multitask, and a strong commitment to patient satisfaction. Responsibilities: Welcome and register patients Check-out patients Answer phone calls, schedule appointments, and manage patient inquiries efficiently Verify patient insurance information and prior authorizations Maintain electronic medical records (EMR) accurately and confidentially Collect payments and all required documentation Manage the reception area to ensure a welcoming and organized environment Collaborate with medical staff to facilitate patient flow and support office operations Requirements: Previous experience in a medical office or healthcare setting required, minimum 6 months; OB/GYN experience is preferred Excellent communication and interpersonal skills Strong attention to detail and organizational abilities Proficiency in electronic health record (EHR) preferably AthenaOne Ability to work efficiently in a fast-paced environment and handle multiple tasks simultaneously Compassionate and patient-focused attitude High school diploma or equivalent Willingness to travel to both office locations Benefits: Medical insurance Dental insurance Vision insurance 401k with company match Company-paid Life insurance Paid Time Off/Paid holidays Powered by JazzHR ZXs1lwqUie

About our Company: Soleil Management by YES& was established in January 2001 and provides management services in Nevada, Hawaii, California, and Florida. We consider ourselves one of the most dynamic and resourceful management companies in the region. We are a hospitality and lifestyle company that inspires 'lasting togetherness' through our brands, companies, and products. We wake up every day to inspire togetherness through connecting, sharing and discovery. Life is better together. We're better together. We're a multi generation company founded by a family, whose big picture begins with you. Work at a place filled with genuine people, leaders who care and an opportunity to make a difference without needing permission to lead. Discover Tahiti Village Resort & Spa, an island-inspired oasis. Our all-suite resort is a family friendly destination providing guests all the comforts of home with top-level amenities and beautiful landscapes. Voted "Best of Las Vegas - Family Friendly Resort" three years in a row in part due to our amazing offerings including our sandy beach pool and tropical 1/8 mile lazy river. Our summer activities are fun and engaging, our magical mermaids swim through property multiple times a week and on the weekends we feature traditional Hawaiian Luaus parties bringing island vibes and live entertainment to our Ohana. Guests can also pamper themselves at the Mahana Spa or grab a bite and drinks at 17° South Booze & Bites featuring limited gaming. Create magic with us … At Tahiti Village Resort & Spa we are looking for energetic, professional team player with excellent communications skills. Positive attitude to deliver great customer experience and support our mission to create memorable experiences for ours guests. ROLE The Housekeeping Office coordinator assist the Director and Assistant Executive Housekeeper by performing office administrative duties. * Follow all company policies and procedures. * Follow all Housekeeping operating procedures. * Maintain effective communication within all departments and Housekeeping employees. * Coordinate work assignments for guest room attendants * Expedite guest request calls. * Receive and audit all orders that are delivered to resort. * Maintain a flexible work schedule. * Follow all safety procedures. * Perform all other job requests as assigned by management. * Assist the Executive Housekeeper in controlling and reducing department expenses (uniforms, supplies, damaged articles). * Update rooms control status worksheet using front desk status reports. * Maintain department bulletin boards, ensuring posted information is kept current. * Schedule and assign housekeeping services for check outs, towel and change services and deep cleans in an efficient manner. * Maintain inventory for office supplies and purchase. * Prepare work schedules for the department, to include daily assignments. * Maintain organization of the Housekeeping Office. * Ensure proper key control. * Ensure all guest requests are completed in an efficient and timely manner. * Maintain employee attendance records. * Keep all department filing current. * Maintain confidentiality. * Assist in the development, implementation and organization of standard operating procedures. * Provide direction to department employees. * Maintain departmental reports and projects as assigned. * Maintain employee files. * Answer and document all incoming telephone calls using proper telephone etiquette. * Maintain lost and found. * Must be able to move up to 50 lbs. Requirements * Must have good written, verbal communication skills in English. * Proficient in the use of computers and other office equipment. * Must have a high school diploma or equivalent. * Must have a minimum of two years office experience. * Must have a basic knowledge of housekeeping functions and standard operating procedures. PHYSICAL REQUIREMENTS Work Posture Requirements: * Sitting: Constantly * Standing: Frequently * Walking: Frequently * Driving: N/A * Bending (from waist): Frequently * Crouching (squat): Occasionally * Kneeling: Occasionally * Crawling: N/A * Climbing (stairs): Occasionally * Climbing (ladder): N/A * Twisting: Rarely * Reaching: Rarely * Wrist Motion: Constantly Carrying Requirements: * Items Carried: Files/File Boxes/Board Books * Distance: 50 steps * Times Per Day: 5 * Maximum Weight: 10 LBS Moving/Lifting Requirements: * Items Moved/Lifted: Paper Files * Times Per Day: 5 * Maximum Weight: 10 LBS Moving/Lifting Levels/Heights: * Floor: Occasionally * Knee: Rarely * Waist: Occasionally * Chest: Occasionally * Overhead: Occasionally Push/Pull Requirements: * Item Name: Desk Chair Frequency: Frequently * Item Name: Office Furniture Frequency: Occasionally Environmental Conditions: * Inside/Outside: No * Hot/Cold Temperatures: No * Wet: No * Noise: No * Power Equipment: No * Traffic Hazards: No * Chemical Hazards: No * Heights: No * Dust: No * Close Quarters: No * Fumes/Odors: No Salary Description $19.00 per hour

Job Description The Admin Assistant will follow the direction of the General Managers, CFO, and Director of Marketing with all administrative tasks needed to successfully accomplish all resort operation programs. ESSENTIAL DUTIES & RESPONSIBILITIES As the public face of 4 executives, proceed at all times with professionalism, integrity and discretion Anticipate materials, technology resources and arrangements needed for internal meetings Track and help drive completion of key deliverables and follow up on outstanding items across departments and teams through all project life cycle phases Complete monthly executive expense reports Manage the outlet special events, marketing and promotion activities Assist management to expedite paperwork, develop internal communications, improve record keeping, upkeep recipes for all menu items and specials Participate in in-house modeling programs, special casino events, banquet service functions, marketing campaigns and advertising and performs model/presenter tasks Pose for pictures as requested by management, appear for promotional activities at or away from venue Participate in marketing, publicity or media materials and assist in the set-up of special events and occasions Mail distribution Routing of invoices and follow for approvals to be submitted to Accounts Payable Manage administrative systems and processes, including outside counsel invoicing and document management Prepare and modify documents including correspondence, reports and presentations Ensure conference rooms maintain a clean and professional appearance for meetings Other administrative duties as needed; i.e. scanning and electronic filing of documents Coordination of team events and social activities Position requires availability for evenings, weekends, holidays and special events Other duties as required EDUCATION AND EXPERIENCE Must be at least 21 years of age. College degree or equivalent experience preferred but not required. Minimum of 6 months hospitality experience. Must be able to get TAM, Health, and Gaming cards and notary. Proficient in the use of computer applications, Microsoft Office, Word, Excel, Power Point. Ability to handle multiple priorities and tasks. Self-starter, innovator, results-driven with ability to meet both short- and long-term business goals. Ability to manage time well, meet imposed deadlines and ability to work flexible hours. Work may be performed in areas which may be unusually hot, cold, noisy, dimly lit or brightly illuminated and on the casino floor (must be able to work in a smoke-filled environment).

Description 🌟 Join the Fastest Growing Dental Group in Nevada - Absolute Dental! 🦷✨ Tired of the same old corporate dentistry grind?Ready to elevate your career with a company that's growing faster than a dentist can say "floss"?Absolute Dental, Nevada's largest network of general and specialty dental practices, is expanding rapidly statewide. We're on the lookout for energetic professionals to join our team in Las Vegas and Henderson-whether you're an Administrative Assistant (Front Desk) or Benefits /Treatment Coordinator!🏢 Administrative Opportunities:🦷 Administrative Assistant (Front Desk) & Benefits/Treatment Coordinator RoleAs the first point of contact, you're the face (and voice!) of the office. You'll manage the flow of the office by answering phones, scheduling appointments, and checking patients in and out, ensuring everything runs smoothly. Plus, you'll keep the office upbeat, friendly, and organized! You'll also assist with insurance verification, benefits coordination, and treatment planning, all while making sure every patient feels cared for every step of the way.✅ Qualifications for Administrative Assistants (Front Desk) & Benefits/Treatment Coordinators: At least 1 year of dental experience (preferred for Treatment Coordinators). Knowledge of dental insurance benefits (for Treatment Coordinators). Strong communication skills (🎉 Bonus if bilingual!). Dentrix experience is preferred. What You'll Do:💼 Administrative Assistant (Front Desk) Duties: 📞 Answer patient calls, schedule appointments, and check patients in/out. 🗂️ Manage office workflows to ensure a smooth day. 📑 Assist with insurance verification and billing inquiries. 😊 Create a welcoming environment where everyone feels at ease. 🏥 Benefits/Treatment Coordinator Duties: 📝 Work with the team to develop personalized treatment plans for patients. 🗣️ Educate patients about their treatment options and insurance coverage. 📲 Follow up to ensure patients understand their care plans and next steps. What We're Looking For: ✨ Customer service professionals who shine when creating a welcoming atmosphere for patients. 📋 Organized multitaskers who can juggle multiple tasks with ease in a fast-paced environment. 🤝 Team players who bring positive energy and excellent communication skills to the table. 💡 Experience with insurance verification and treatment planning (required for Treatment Coordinators, not for Administrative Assistants). 🚀 Growth Potential:Both positions come with career advancement opportunities and ongoing training. Whether you're starting as an Administrative Assistant or Benefits/Treatment Coordinator, you'll gain invaluable experience in patient care coordination, insurance processes, and treatment planning. You'll have everything you need for long-term success in the dental field.Why Join Absolute Dental? 🌟 It's more than just a job-it's a career path with training and advancement opportunities to help you grow. 💻 Work with the latest technology and enjoy continuous learning. 💰 Competitive salary & benefits: base pay, bonuses, medical, dental & vision insurance, 401(k), paid time off, and more! 🎗️ We give back! Over the past three years, we've donated $250,000+ to various organizations. 👩 💼 A women-led, inclusive workplace where diversity is celebrated. ✨ Starting at $15/hour DOE for Administrative Assistant (Front Desk) and Starting at $17/hr and up, plus bonus, based on experience and qualifications.Ready to take your career to the next level? Apply today and join Absolute Dental, where your future is as bright as your smile! 😁✨

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: * Provide branch support in a casual office environment * Coordinate customer, vendor, sales and operations interactions * Assist customers with problem solving * Assist the sales representatives * Procurement & payment process for branch purchases and vendor contracts * Customer invoicing & assisting with collections * Fleet Administration -inventory reconciliation * Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: * Ability to quickly develop a comprehensive understanding of the business * A track record of employment success * Driven to succeed - a Make it Happen attitude * Effective priority setting and time management * High expectations of self and others * Relationship builder and effective communicator * Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. * Computer & IT proficiency, including Microsoft Word and Excel * Valid drivers license; valid auto insurance; limited travel * Dispatching skills a plus Benefits: * Medical, 3 plan types, partial company pay * Life Insurance, company pay Voluntary coverage: * Dental * Vision * Life Insurance, self and/or family * Short Term Disability * Long Term Disability * 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

At A Step Above Inc., we value detail-oriented individuals with strong organizational skills! If you have prior administrative experience, we want to hear from you. We are currently looking for a full-time Office Administrator to join our dynamic roofing company in Las Vegas, NV. Joining our team means enjoying an excellent work-life balance in a supportive environment. Your administrative talents are highly sought after - don't miss the chance to submit your application and take the next exciting step in your career! THE BASICS Pay: Competitive wage, dependent on experience Schedule: Consistent full-time schedule Benefits: Medical Vision Dental Keep reading to see why our company stands out from the rest and why you'll love working here. YOUR DAY AS OUR OFFICE ADMINISTRATOR As an Office Administrator, you answer and direct phone calls, ensuring a friendly atmosphere. You stay organized by managing emails and scheduling to keep operations running smoothly. You maintain order by organizing digital files and paperwork, and you prepare and polish documents, reports, and spreadsheets with attention to detail. You provide general office support to your colleagues and greet visitors and clients with a warm welcome. A LITTLE ABOUT US For over 20 thrilling years, A Step Above Inc. has been at the forefront of delivering outstanding workmanship that you can trust! As a proud locally owned and operated company, we specialize in top-notch roofing services for both residential and commercial clients. Our dedication to excellence shines through in everything we do! We've created a vibrant and innovative workplace where our talented team collaborates to achieve remarkable results. It's not just our skills that set us apart; it's our commitment to nurturing personal and professional growth within our team. Join us and contribute to our exciting legacy - together, we're building something extraordinary! REQUIREMENTS FOR AN OFFICE ADMINISTRATOR 2+ years of experience in a related role 2+ years of experience using CRM software Excellent phone etiquette and verbal communication skills Strong computer skills, including Microsoft Word, Excel, and Outlook Ability to prioritize tasks and manage time efficiently Friendly, professional demeanor and a team-player attitude WE CAN'T WAIT TO HEAR FROM YOU! So, what do you think? If you can meet these requirements and perform this administrative job as described above, we would be happy to have you as part of our roofing company!

Full-time Description Function of the Office Administrator: This person is the face of our company. Most of the time, this person will shape our first impression by picking up the phone or greeting someone when they come to us for the first time. While it is important to keep up on clerical tasks, it is also incredibly important that people are made to feel welcome when they enter our doors. This can mean offering water, noticing when an extra seat is needed, or greeting people with a smile and a genuine introduction. If you have ever used the words meticulous or thorough to refer to yourself, this is the right job for you. Scheduling appointments that can include up to 10 people is not easy. This job requires you to coordinate those appointments, communicate with internal and external team members, and keep everyone up to speed on any changes or need-to-know information. It is up to our Office Administrators to conduct timely and proactive scheduling, which prompts the scheduling of required visits according to our treatment model, as well as initiating the rescheduling of missed appointments. Flexibility, diligence, communication, and being proactive are all key components to the job. Job-Specific Duties and Responsibilities: · Make the office feel warm and inviting by answering the phone or greeting people with a smile and maintaining a clean and presentable waiting room. · Treat the office as your own, and either make the necessary replacements when supply inventory gets low or notify your supervisor of the need to order more (e.g., soap, paper towels, utensils, trash bags, etc.). · Manage the schedules of multiple providers while keeping all parties aware of appointments, changes, and need-to-know information. · OAs may be assigned specific tasks, which will allow for focus and ownership. Depending on the assignment, it may entail completing a tracker, attending a meeting, managing forms, communicating with outside agencies, or it may have its own set of steps and expectations that will be clearly outlined. There is also an expectation to understand and help in all shared scheduling related tasks (everyone covers the email inbox, phones, etc.). · We have three main programs: Child Welfare, Substance Abuse, Community. It's your responsibility to know the expectations of all programs and apply the processes accordingly. · As part of keeping schedules full, stay up on appointment confirmations and when there is a cancellation, aim to fill it with a new intake or offer that timeslot to someone you know may appreciate it. Similarly, maximize time on the schedule by sharing timeslots when appropriate, i.e. every other week or once per month clients should share a timeslot. · Use good judgment in deciding when scheduling rules should be followed and when flexibility is required to make all ends meet. Communicate with your team when doing so. · Customer Service should be both externally and internally applied. Build good relationships with providers by keeping in close communication with them about scheduling demands. Morning huddles are great for this. · Don't underestimate what goes into managing the waiting room. If the ‘babysitting' ever gets too distracting from your job and your rules aren't followed, loop in the provider for support. If you see or hear someone behaving oddly in the waiting room, tell the provider. Ensure you know who is in your waiting room, require check-in, and periodically check to ensure everyone's been helped. · Follow HIPAA by treating all information and documents with utmost confidentiality. · As new client charts are created in our EMR system and as updated information surfaces, you are the person who we look to for keeping complete, accurate charts. · If you come up with a better way to do things, make a suggestion, be patient, and don't be mad if there is a big-picture reason why we cannot implement it. Certainly, ask what the reason is, as it may help you to come up with an alternative suggestion to improve a process. · Cash paying clients and those covered by private insurances will have a co/payment to make. It's vital that you collect that payment as that is what keeps us all paid. · People in crisis will call and, for example, say they want to kill themselves, so make yourself very familiar with the Crisis Intervention Policy. · We pay others to do most dirty work like shredding and cleaning, and we need someone to speak up when those services aren't meeting our needs. That's you. · Hold back your excitement when completing the necessary scanning, uploading, and data entry into the electronic medical records (EMR) system. · Jump at the opportunity to complete clerical tasks upon request (i.e., fax, scan, copy, managing incoming and outgoing mail). · Go the extra mile with courtesy by, for example, walking people to their appointment room or to the restroom instead of pointing. Requirements Qualifications: · High school diploma or equivalent required; at least one year of college preferred · Familiarity with copy, scan, and fax machines and internet-based programs · Effective, efficient googling skills · Team player attitude and shares our values - integrity, flexibility, empathy, excellence · Basic knowledge of HIPAA and importance of protecting patient health information · Knowledge of the DSM and basic mental health terms will make the job more interesting and make you more successful · Awareness, sensitivity to, and respect for cultural variation and the power of personal values and biases · Ability to discuss personal and financial matters with providers and clients · Ability to remain calm and courteous in the face of rudeness and disrespect · Ability to predict the future. Not really but you have to be able to identify warning signs for when something is likely to go wrong and then generate and implement solutions. · Ability to consider multiple perspectives and alternate explanations when problems arise · Ability to identify pair problems with solutions along with alternative solutions when you don't get your way · Proficiency in computer skills, especially using Word, Excel, and customized databases · You have to be able to prioritize and get things done