Office administrator jobs in Highland, CA - 672 jobs
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Admin Office Assistant - Onsite - Fulltime - and 12-Month Contract (8-Hour Shift)- Irvine, CA
Comrise 4.3
Office administrator job in Irvine, CA
Job title: Admin Office Assistant
Pay ranges: $21.00 to $23.00/hr
Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract)
Working Hours: 9:00AM to 5:30PM (8-hour shift)
Responsibilities:
・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed.
・Greet employees and visitors.
・Answer and direct phone calls promptly and professionally.
・Receive and distribute mail and packages and support outgoing mail and shipping packages.
・Support employee general requests on office admin ticketing system.
・Greet new hires for onboarding/and assist HR with offboarding as needed.
・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed.
・Assist in planning and coordinating company events and meetings.
・Assist with menu selection for office catered lunches and onsite cater coordination.
・Other office admin responsibilities as assigned.
Qualifications
・2+ years Admin Office Assistant Experience
・Excellent customer service skills.
・Professional appearance and demeanor.
・Ability to work independently and collaboratively.
・Proficiency in Microsoft Office365 (Excel, Word, Outlook)
・High School Diploma/Community College
$21-23 hourly 1d ago
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Office Coordinator
LHH 4.3
Office administrator job in Irvine, CA
Pay: $28- $32 per hour
LHH is seeking a highly organized and proactive Office Coordinator to oversee daily office operations and ensure a welcoming, efficient environment. This role is ideal for someone who thrives in a fast-paced setting and enjoys managing multiple responsibilities.
Key Responsibilities:
Serve as the primary point of contact at the front desk, greeting visitors and handling inquiries
Manage scheduling for meetings and office activities
Coordinate with vendors for services and maintenance
Maintain office supplies inventory and place orders as needed
Ensure cleanliness and organization of the office space
Assist with administrative tasks and support team members as required
Qualifications:
Previous experience in office management or administrative support
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in Microsoft Office Suite and scheduling tools
Ability to work independently and take initiative
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *******************************************
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
The Office Receptionist serves as the first point of contact for employees, guests, and vendors at the onsite office location. This role supports daily front-desk, office operations, and administrative activities to help ensure smooth day-to-day operations.
This position is employed through a third-party payroll provider and assigned to work onsite at the company's office.
Payroll, benefits, and employment administration are managed by the third-party employer.
The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced office environment.
Key Responsibilities
Front Desk & Visitor Management
Greeting and assist visitors, candidates, and vendors in a professional and courteous manner
Manage visitor sign-in, issue badges, and coordinate meeting room access
Answer and route incoming calls, emails, and general inquiries
Office Operations & Facility Support
Monitor and help maintain office cleanliness, organization, and safety standards
Coordinate with building management, maintenance teams, and service providers for facility-related needs
Assist with scheduling repairs, cleaning services, and building access requests
Support upkeep of meeting rooms, common areas, and shared office equipment (e.g., printers, copiers)
Purchasing, Inventory & Supplies
Manage ordering and inventory of office supplies, kitchen items, snacks, and beverages
Conduct regular inventory checks to ensure adequate stock levels
Coordinate with vendors on orders, deliveries, and issue resolution
Administrative & Business Support
Submit invoices, vendor bills, and expense documentation for processing
Provide administrative support for employee travel requests and documentation
Assist with onboarding coordination, including preparing workspaces, equipment, and welcome materials
Serve as a general administrative support resource for onsite office needs
Events & Onsite Support
Provide onsite support for meetings, workshops, company events, and visiting staff
Coordinate catering, room setup, materials, and logistics
Support planning for small celebrations, holiday events, and team activities
Mail, Shipping & Logistics
Manage incoming and outgoing mail, packages, and courier services
Coordinate shipments, returns, and other logistics requests
Qualifications
1-3 years of experience in officeadministration, receptionist, or similar roles
Bilingual preferred (English and Chinese) to support communication with vendors and stakeholders
Strong organizational skills with high attention to detail
Excellent interpersonal and communication skills
Ability to multitask and remain composed in a dynamic office environment
Reliable, proactive, and able to work independently
$32k-42k yearly est. 4d ago
Office Coordinator - 249277
Medix™ 4.5
Office administrator job in Mission Viejo, CA
About the Role
We are seeking a Business Office Coordinator to support administrative and HR-related functions across multiple Orange County locations. The primary office will be Mission Viejo, with frequent travel to Anaheim and Irvine. Mileage between locations is reimbursed.
This is an ideal opportunity for someone who is detail-oriented, accountable, reliable, and comfortable working independently in a fast-paced healthcare environment.
Responsibilities
Scan and upload documents into the HR system
Create and maintain employee admission folders
Develop and manage employee checklists to ensure HR compliance
Verify and update employee personal information within the EMR
Track and manage medical supply inventory
Required Skills & Qualifications
Healthcare administrative experience
Strong attention to detail
Ability to work independently and manage multiple priorities
Computer proficient with the ability to work across multiple systems simultaneously
Must have a reliable vehicle and valid car insurance
Preferred Skills
Experience with Workday and/or Homecare Homebase
Schedule
Monday - Friday, 8:00 AM - 5:00 PM
$35k-43k yearly est. 4d ago
Administrative Assistant
Temporary Staffing Professionals
Office administrator job in Irvine, CA
We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrative assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently.
Key Responsibilities
Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation.
Maintain legal filing systems and ensure all records are organized and current.
Support compliance and subrogation activities under the guidance of the legal team.
Draft and edit correspondence, reports, and other legal documents as needed.
Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes.
Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly.
Prepare follow-up summaries, distribute action items, and track progress on deliverables.
Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders.
Handle general officeadministrative functions such as supply ordering, filing, and document organization.
Provide reminders and proactive support to help keep leadership on track with priorities and deadlines.
Qualifications
2-3 years of experience as an Administrative Professional.
Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information.
Highly detail-oriented, proactive, and able to work independently with minimal supervision.
Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus.
Bachelor's degree preferred.
Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.
$35k-50k yearly est. 1d ago
Front Office Coordinator
Partners Professional
Office administrator job in Santa Ana, CA
Job Title: Office Coordinator
Position Type: Full-Time, 100% Onsite, M-F 7am-4pm
Pay: $20.00 - $22.00/hr. D.O.E.
Seeking an experienced Office Coordinator to provide general office support with a variety of clerical activities and related tasks. This person will be the face of the company, greeting
visitors and ensuring smooth communication both internally and externally.
Essential Job Functions:
Answer and route incoming calls; greet and direct visitors
Handle mail, packages, and office supply management
Maintain a clean, organized, and efficient office environment
Support general clerical duties (copying, filing, faxing, etc.)
Process cash/credit transactions and prepare basic reports
Supervise and assist front desk staff as needed
Serve as liaison for maintenance, shipping, and vendor needs
Perform other duties and work overtime as required
Qualifications:
3+years minimum of previous office, receptionist, or customer service experience
Proficient in Microsoft Office (Excel, Word, Outlook)
Strong communication, organization, and multitasking skills
Dependable, professional, and able to work independently
High School diploma or GED required
$20-22 hourly 1d ago
Office Assistant
Acquisition Group 3.8
Office administrator job in Santa Ana, CA
Office Assistant / Errand Runner Job Description
Job Brief:
An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability.
Responsibilities:
Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings.
General office duties, such as answering and managing phone calls, copying, scanning, and filing.
Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc.
Internet research for purchasing office supplies.
Monitor level of supplies and handle shortages.
Perform receptionist duties when needed.
Maintaining confidentiality in all aspects of company information.
Other duties as required.
Requirements and skills
Good work ethic
Valid driver's license
Working knowledge of office equipment
Excellent organizational and time management skills
The abilities to anticipate needs, to be resourceful, and to be responsive are important
Dependable, dedicated, resourceful
Ability to work independently
Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .)
Education:
Currently attending a college/university
Job Types: Part-time
Salary: $17.00 - $17.50 per hour
Benefits:
Health insurance
Paid time off
Professional development assistance
Schedule:
4 hour shift
8 hour shift
Weekend availability
Ability to commute:
Santa Ana, CA 92707
$17-17.5 hourly 5d ago
CRA Administration Officer
Cathay Bank-Headquarters 4.4
Office administrator job in El Monte, CA
People Drive Our Success Are you enthusiastic, highly motivated, and have a strong work ethic? If yes, come join our team! At Cathay Bank - we strive to provide a caring culture that supports your aspirations and success. We believe people are our most valuable asset and we proudly foster growth and development empowering you to achieve your professional goals. We have thrived for 60 years and persevered through many economic cycles due to our team members' drive and optimism. Together we can make a difference in the financial future of our communities.
Apply today!
What our team members are saying:
Video Clip 1
Video Clip 2
Video Clip 3
Learn more about us at cathaybank.com
GENERAL SUMMARY
Responsible for the creation of in-depth analyses of bank CRA performance, including recommendations on how to improve performance - lending, investments, and services. Acts as a backup for other department positions when others are out of the office. Represents the Bank at various community events and fundraisers, acts as a champion for the CRA team at internal meetings and/or events. Assist with participating in CRA service activities and other assignments that contribute to the implementation and maintenance of an effective CRA Compliance Program for the Bank.
ESSENTIAL FUNCTIONS
Acts as a backup for other department positions when others are out of the office (Analysts and Assistant Manager) when needed.
Perform secondary reviews and ensure accuracy of CRA data as necessary for the three CRA performance tests.
Ensure that all department policies and procedures are updated in a timely manner.
Represent the Bank and CRA team at various community events and bank sponsored events.
Along with the SVP, Director of Community Development, be actively involved in the annual Risk Control Self-Assessment.
Monitor reports and prepare quarterly performance analysis, annual self-assessment, strategic plan, and annual loan goals. This documentation will be presented by the SVP, Director of Community Development at the Risk & Compliance Committee, Enterprise Risk Management and Internal Control Committee meetings.
Coordinate the preparation and distribution of meeting materials for the Community Advisory Committee meetings. Prepare and distribute meeting minutes for these meetings as well as be a regular attendee at these meetings.
Take a very active role in the implementation of various special projects that will positively impact the CRA program, such as the Dodd Frank Section 1071, and changes to CRA regulations.
Perform other special projects, as assigned by the SVP, Director of Community Development to include but not limited to the declined small business loan referral program and Supplier Diversity.
Maintain current information for the Intranet, Public File, Bulletin, forms and charts.
Assist with CRA activity performance tracking in other areas as needed.
Complete assigned training courses in a timely manner.
QUALIFICATIONS
Education: Bachelor's degree is preferable in Business, Accounting, or Finance.
Experience: Minimum of three years of banking experience. Some working knowledge of accounting or loan underwriting. CRA knowledge is a plus. Knowledge of CRA software and SharePoint preferred.
Skills/Ability: Strong computer skills; proficient with Microsoft Office products. Takes initiative, works independently with minimal supervision, and consistently meets deliverable dates. Professional, able to effectively interact with all levels of the Bank as well as with external partners. Good organization and analytical skills. Excellent verbal and written communication skills. Highly organized, results-oriented with strong attention to detail and good follow-through skills. Enthusiastic and self-motivated. Willingness to work overtime occasionally to accomplish and meet deadlines, and to attend CRA activities. Ability to work offsite to perform service hours and attend CRA activities.
OTHER DETAILS
$33.65 - $48.08 / hour
Pay determined based on job-related knowledge, skills, experience, and location.
This position may be eligible for a discretionary bonus.
Cathay Bank offers its full-time employees a competitive benefits package which is a significant part of their total compensation. It is our goal to provide employees with a comprehensive benefits package to fit their needs which includes, coverage for medical insurance, dental insurance, vision insurance, life insurance, long-term disability insurance, and flexible spending accounts (FSAs), health saving account (HSA) with company contributions, voluntary coverages, and 401(k).
Cathay Bank may collect personal information from potential job candidates and applicants. For more information on how we handle personal information and your applicable rights, please review our Privacy Policy.
Cathay Bank is an Equal Opportunity and Affirmative Action Employer. We welcome applications for employment from all qualified candidates, regardless of race, color, ethnicity, ancestry, citizenship, gender, national origin, religion, age, sex (including pregnancy and related medical conditions, childbirth and breastfeeding), reproductive health decision-making, sexual orientation, gender identity and expression, genetic information or characteristics, disability or medical condition, military status or status as a protected veteran, or any other status protected by applicable law.
Click here to view the "Know Your Rights: Workplace Discrimination is Illegal" Poster:
Poster- English
Poster- Spanish
Poster- Chinese Traditional
Poster- Chinese Simplified
Cathay Bank endeavors to make **************************** to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact, Mickey Hsu, FVP, Employee Relations Manager, at or . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
$33.7-48.1 hourly 2d ago
Clinical Administrative Support Specialist
Sandbox 4.3
Office administrator job in Riverside, CA
Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.
$41k-55k yearly est. 60d+ ago
Center Administrator Urgent Care
American Family Care Anaheim 3.8
Office administrator job in Anaheim, CA
Replies within 24 hours Benefits:
401(k)
401(k) matching
Bonus based on performance
Company parties
Competitive salary
Dental insurance
Free food & snacks
Health insurance
Opportunity for advancement
Paid time off
Training & development
Vision insurance
Benefits/Perks
Paid time off
Health insurance
Dental insurance
Retirement benefits
Employee referral incentives
Great small business work environment
Flexible scheduling
Additional perks!
Job SummaryTo manage operations for an urgent care clinic. Manage all non-physician clinic staff. Ensure quality of patient care. Ensure maintenance of clinic building and supplies. Ensure complete and accurate charges are attributed to each patient. This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Responsibilities
Recruit, hire, and complete onboarding processes for various roles; front office medical receptionist, medical assistant, x-ray, and other positions
Supervise, evaluate, and execute performance evaluations of non-provider staff
Partner with Medical Director to ensure that medical care is delivered in accordance with physician instructions and that high-quality care is rendered
Ensure staff compliance with company policies and procedures and state and federal rules and regulations
Lead and organize staff meetings, daily huddles, and in-service programs
Spearhead the resolution of patient and staff concerns while continually monitoring patient satisfaction through various tools
Ensure compliance with front office procedures and accuracy of financial transactions
Ensure maintenance and cleanliness of the facility, and adequate stock of regular medical and janitorial supplies
Monitor various key performance indicators and put programs in place for continual improvement
Oversee and collaborate with business development resources
Manage Employer relationships
Closely work with Clinicial Staff
Qualifications
Bachelor's degree preferred
A minimum of two years experience working in a supervisory role in a medical office preferred
Demonstrated skills in written, verbal, and consultative communications
Ability to deliver high levels of customer service and achieve customer satisfaction
Understanding of compliance and regulatory guidelines
Work Comp Understanding
XRay Technician, LVN, MA certification preferred
Understand Compliance for a Medical Clinic
Company OverviewAmerican Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability.AFC is the parent company of AFC Franchising, LLC (AFCF). Compensation: $65,000.00 - $80,000.00 per year
PS: It's All About You!
American Family Care has pioneered the concept of convenient, patient-centric healthcare. Today, with more than 250 clinics and 800 in-network physicians caring for over 6 million patients a year, AFC is the nation's leading provider of urgent care, accessible primary care, and occupational medicine. Ranked by Inc. magazine as one of the fastest-growing companies in the U.S., AFC's stated mission is to provide the best healthcare possible, in a kind and caring environment, while respecting the rights of all patients, in an economical manner, at times and locations convenient to the patient.
If you are looking for an opportunity where you can make a difference in the lives of others, join us on our mission. We invite you to grow with us and experience for yourself the satisfying and fulfilling work that the healthcare industry provides.
Please note that a position may be for a company-owned or franchise location. Each franchise-owned and operated location recruits, hires, trains, and manages their own employees, sets their own employment policies and procedures, and provides compensation and benefits determined by that franchise owner. Company-owned locations provide a comprehensive benefits package including medical, dental, vision, disability, life insurance, matching 401(k), and more.
We are an Equal Opportunity Employer.
$65k-80k yearly Auto-Apply 60d+ ago
Office Coordinator
TP-Link Systems 3.9
Office administrator job in Irvine, CA
Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint.
We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology.
Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle.
Role Summary
The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at the 5 Peters Canyon Rd location. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services.
This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness
This is an Onsite role M-F 9am-6pm.
Key Responsibilities:
Front Desk & Office Operations
Provide front desk reception, including greeting visitors and coordinating basic inquiries
Support daily office operations to maintain a clean, organized, and functional workplace
Distribute incoming and outgoing mail and packages
Assist with office seating plans and space coordination
Supplies & Facilities Support
Monitor and restock office supplies and breakroom inventory
Coordinate with internal teams or external service providers for routine office needs
Assist with moving office items or equipment as needed, following safety guidelines
Employee Support & Coordination
Support employee onboarding and offboarding, including asset handling and coordination
Assist with basic travel arrangements
Respond to employee inquiries and route requests to appropriate teams
Administrative Support
Maintain basic office records and documentation
Provide general administrative support related to office operations
Requirements
Education
Bachelor's degree required in Administrative Management or a related field
Relevant experience may be considered where applicable, consistent with company standards
Experience
Prior experience in officeadministration, front desk support, or Office Coordinator roles is preferred
Experience supporting onsite office operations in a corporate environment is a plus
Skills & Competencies
Familiarity with daily office operations and administrative support processes
Strong communication and coordination skills
Proficiency in Microsoft Office and common office management systems
Ability to manage multiple tasks with strong attention to detail
Physical Requirements
Ability to safely lift and move items up to 50 lbs, as needed
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
Personal Attributes
Detail-oriented, responsible, and service-minded
Strong teamwork and collaboration skills
Ability to respond efficiently to employee needs and follow through to resolution
Reliable, punctual, and execution-focused
Benefits
Salary range: $25-33/hr (depending on experience)
Free snacks and drinks, and provided lunch on Fridays
Fully paid medical, dental, and vision insurance (partial coverage for dependents)
Contributions to 401k funds
Bi-annual reviews, and annual pay increases
Health and wellness benefits, including free gym membership
Quarterly team-building events
At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc.
Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.
$25-33 hourly Auto-Apply 3d ago
International Office Coordinator/DSO
La Sierra University 4.3
Office administrator job in Riverside, CA
Job Summary: The Office Coordinator works under the supervision of the Director of International Student for matters relating to the pre-I-20 and I-20 processing, reporting, and compliance.
Duties and Responsibilities
International Office Coordinator will oversee the daily operations of the International Office.
International Office Coordinator will have an official signatory role as a Designated School Official (DSO). A DSO is responsible for overseeing student compliance with the Student and Exchange Visitor Information System (SEVIS) and USCIS regulations, ensuring that international students are able to maintain their legal immigration status while enrolled. The role includes providing guidance, support, and regulatory assistance.
Maintain and update student records in SEVIS database.
Issue forms I-20 (Certificate of Eligibility) for F-1 visa students.
Accurate and timely report on international students' status, including enrollment, address changes, academic progress, program, completions, and changes in student status.
International Office Coordinator will be a member of NAFSA (Association of International Educators), belong to a minimum of two NAFSA Networks, and attend the regional NAFSA Conference.
To ensure La Sierra University's compliance with USCIS regulations and SEVP (Student and Exchange Vistor Program) policies.
Importance of staying updated on changes in immigration policies and ensure that La Sierra and its students remain compliant with these changes.
Monitor students' immigration status and assist them in maintaining F-1 status.
Develop and coordinate processes for responding to questions and concerns from international students related to immigration issues, application, and registration.
Advise and assist international students on immigration regulations, including visa processes, work authorization, travel, and maintaining status.
Prepare and submit timely and accurate immigration paperwork, filing, and database support in our TerraDotta software system.
International Office Coordinator will assist in coordinating orientation typically 3-5 days prior to start of Fall, Winter, and Spring Quarters, as well as, assist in immigration, tax, and employment workshops.
Provide excellent service to customers (students, faculty, staff, and community members) who visit the Office of International Student Services.
Survey students during the year to monitor their campus experiences, cultural events, and office efficiency.
Assist with coordination of special events (International Education Week, Off-campus cultural experiences, etc.)
Supervise one student employee.
Assist International Student Association with planning extracurricular social activities and driving to different cultural venues.
Complete miscellaneous duties as assigned by supervisor.
Knowledge, Skills, and Competencies
Knowledge of office procedures and computer software systems (Excel, Microsoft Office Suite). Strong typing skills a must.
Strong organizational, communication, and counseling skills.
Attention to detail and accuracy in reporting.
Problem-solving attitude to approaching issues, while exercising independent judgment and ethical decision-making.
Help maintain the International Student Services web page, Instagram, and Facebook pages.
Ability to work with diverse student populations and handle sensitive information with confidentiality.
Bilingual skills are preferred.
Credentials and Experience
Bachelor degree preferred.
Experience in international educational with knowledge of USCIS, SEVP, and SEVIS regulations preferred.
Minimum two years of office experience.
Must be a US citizen or LPR.
Must be reliable, accurate, flexible and work well both independently and as a team player.
Banner experience preferred.
Possess a Driver's License
Physical/Mental Demands
Challenging, dynamic, and fast paced office environment that can be stressful due to the number and diversity of students requesting assistance and requiring quick updates to I-20s.
Physical labor is minimal.
Some weekend and after hour work may be required
Wage Range: $20.81 to $24.50 per hour, plus generous benefits
Comprehensive health coverage available
Tuition Assistance
10 Paid Holidays
FSA, Pet Insurance, Legal Services, Identity Protection Services, and more!
$20.8-24.5 hourly 60d+ ago
Office Administrator - Ontario, California
Tech-24 A Commercial Food Service Repair Company Inc. 3.4
Office administrator job in Ontario, CA
Job Title: OfficeAdministrator
Industry: Commercial Kitchen Equipment Repair & Service
The OfficeAdministrator plays a key role in supporting daily operations for a commercial kitchen equipment repair company. This position is responsible for coordinating service workflows, managing customer communications, maintaining databases and portals, and providing administrative support to ensure efficient service delivery to our commercial clients.
Key Responsibilities
Create, process, and manage work orders for service technicians
Monitor and manage service-related email inboxes, responding promptly and professionally
Create and maintain new customer records and databases, ensuring accuracy and completeness
Answer and route incoming phone calls in a professional manner
Update and manage customer, vendor, and service portals as required
Support system integrations between service platforms, customer portals, and internal tools
Coordinate scheduling information between office staff and technicians
Maintain organized digital and physical records
Assist with general officeadministrative duties as needed to support companies success.
Qualifications
Previous experience in an administrative or office support role (service or repair industry preferred)
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency with email systems, databases, and web-based portals
Ability to multitask in a fast-paced service environment
Familiarity with work order or field service management systems is a plus
High school diploma or equivalent required; additional education or certifications a plus
$33k-43k yearly est. Auto-Apply 17d ago
Office Clerical / Service Department
West Coast Material Handling
Office administrator job in Anaheim, CA
Job DescriptionBenefits:
401(k)
Competitive salary
Dental insurance
Health insurance
Paid time off
Vision insurance
Full time clerical position in our forklift service department. processing daily paperwork, scheduling mechanics, answering phone. dispatching mechanics. closing workorders. assisting service department staff.
Well established company with over 18 years of business experience.
$29k-37k yearly est. 11d ago
Clerical Front Office
A Better Citizen Foundation
Office administrator job in Anaheim, CA
ABC Traffic Programs is looking for front office clerical staff to join our team. The part time clerical staff assists office manager in the day to day functions of the office.
Responsibilities: Manage client records and information Customer service
Perform office tasks as needed
Qualifications:
Ability to prioritize and multi-task
Bilingual Spanish/English
Strong organizational skills
Deadline and detail-oriented
Plus: Registered Drug and Alcohol Counselor and/or Registration as an Intern upon hiring
They will report directly to and work closely with the office manager and corporate staff.
Clerical staff will be bi-lingual in Spanish and will be called upon to assist Spanish speaking clients when the need arises.
Schedule: Monday-Thursday 1pm-6pm Friday 12-5 & Saturday 8-12pm *Alternating Frid/Sat
pay competitve
$29k-37k yearly est. Auto-Apply 11d ago
Administrative Assistant
LHH 4.3
Office administrator job in Arcadia, CA
Administrative Assistant - Property Management Background
We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage a mix of traditional administrative tasks alongside compliance and reputation management responsibilities. Strong Excel skills and exceptional organizational abilities are essential.
Key Responsibilities
Administrative Support
Provide general administrative support to the corporate team.
Prepare reports, memos, letters, and other documents as needed.
Maintain organized filing systems, both electronic and physical.
Compliance & Licensing
Obtain and renew DBAs (Doing Business As) and business licenses for all applicable properties and entities.
Track renewal deadlines to ensure compliance with local, county, and state regulations.
Communicate with city and county agencies to resolve licensing or regulatory issues.
Reputation & Online Presence Management
Monitor and respond to Yelp reviews professionally, maintaining company voice and brand standards.
Track review trends and share insights with executive and regional management.
Collaborate with leadership to address recurring concerns reflected in online feedback.
Other Duties
Assist with special projects and support other departments as needed.
Coordinate elevator renewals, certifications, and troubleshoot operational issues with service providers.
Oversee fire extinguisher inspections and compliance across all company locations.
Manage laundry service contracts, maintenance, and renewals across company sites.
Serve as primary point of contact for vendors, handling communications, negotiating agreements, and ensuring timely service delivery.
Qualifications
2+ years of administrative or office management experience preferred.
Prior experience in property management or real estate industry a plus.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Proficient in Microsoft Office Suite, especially Excel.
Familiarity with Yelp, Google Reviews, or similar platforms is a plus.
What We Offer
Competitive compensation
Medical, dental, and vision insurance
Paid time off and holidays
Compensation: $25 to $28 per hour
Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *******************************************
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
$25-28 hourly 3d ago
Publications Secretary for Lancer Media Group 30 hours/12 months
Sandbox 4.3
Office administrator job in Riverside, CA
Essential Duties And Responsibilities Other duties may be assigned. Reports to the publications director for management of the publication's operations. Assists in meeting the various students' needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings, prepares agendas, reserves facilities, and schedules catering. Participates in the publication's annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet, submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances, student payments (for travel expenses, events, etc.), reimbursements, credit card statements, and reconciliation of cash advances. Liaises with third-party vendors as needed. Provides general oversight for publications student workers, coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences, collecting travel documents, releases, and payments from students, booking airfares with the university travel agent, hotel accommodations, meal stipends, etc. Coordinates pre-trip meetings and agendas, briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work, scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an up-to-date live budget spreadsheet, accessible to the publications director and department chair, reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with up-to-date information (i.e., student ID numbers, positions on staff, permanent addresses, contact information, etc.), updating their personnel files. Handle the advertising accounts for the campus publications, work with the advertising manager to maintain the advertising schedule, secure advertising vendors, and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers, promotional events, publication distribution events, workshops, meetings, banquets, etc.) with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos, videos or PDFs for Marketing & Communication, publications, archived photos for departments and offices). Schedule and manage photography with university colleges, schools, departments, and athletics for campus publications as needed. Organize the program schedule of publication dates, meetings, travel, and events. Sends out information about the publications to prospective students (i.e., email blasts, scholarship and publication staff applications). In conjunction with department efforts, Maintains a database of recruiting efforts with prospective students (i.e., inquiries, applicants, accepted, enrolled). Assists with the coordination of meetings, events, and digital updates for the Public Relations Student Society of America and Lancer Public Relations.
$38k-52k yearly est. 60d+ ago
Center Administrator
American Family Care Tustin 3.8
Office administrator job in Tustin, CA
Benefits:
Dental insurance
Health insurance
Vision insurance
401(k)
Bonus based on performance
Competitive salary
Company OverviewAmerican Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. AFC Urgent Care Tustin is a rapidly growing clinic in Orange County. Our state-of-the-art center focuses on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Our location is equipped with an on-site lab and in-house x-ray capability.
Job SummaryTo manage operations for an urgent care clinic. Manage all non-physician clinic staff. Ensure quality of patient care. Ensure maintenance of the clinic building and supplies. Ensure complete and accurate charges are attributed to each patient. Responsibilities (included, but not limited to):
Lead by example while fostering team spirit, professionalism, and operational excellence.
Deliver exceptional patient care experiences, as measured by positive feedback and reviews.
Optimize workflow and identify opportunities to improve operating efficiencies.
Train and develop staff utilizing the established training and development programs.
Ensure all staff maintain current licensures, certifications, and required credentials.
Conduct performance reviews and partner with HR to address disciplinary actions when necessary.
Maintain the staff schedule while managing time-off requests to prevent shortages or unplanned closures.
Serve as backup for front office or clinical support staff during breaks or absences, as needed.
Review and approve timecards, ensuring accurate reporting and minimizing overtime.
Enforce and support all company-wide policies, procedures, and protocols.
Ensure the facility is secure, compliant, clean, well-maintained, and free of hazards.
Confirm all medical and office equipment is functional, maintained, and calibrated as required.
Maintain inventory levels within budget while ensuring the center remains fully supplied for daily operations.
Investigate and assist in resolving patient grievances or service concerns.
Conduct regular chart reviews to ensure accuracy and completeness of documentation and charges.
Ensure audits are performed timely and that all findings are reviewed and addressed.
Qualifications
Associate's degree and/or Technical Certification required; bachelor's degree preferred.
Experience with medical clinic compliance
Minimum two (2) years of supervisory experience in a clinical or healthcare setting.
Current Basic Life Support (BLS) certification.
Excellent communication, leadership, and interpersonal skills.
Strong organizational abilities and the capacity to work effectively in a fast-paced environment.
Proficiency in Microsoft Office applications and electronic health record (EHR) systems. Our clinic uses Experity.
Must possess and maintain a valid and current driver's license for the state of California.
X-Ray Technician, LVN, MA certification preferred.
Benefits/Perks
Paid time off
Health insurance
Dental insurance
Retirement benefits
Employee referral incentives
Great small business work environment
Flexible scheduling
Administrative Training Program
Additional perks!
Compensation: $62,400.00 - $83,200.00 per year
PS: It's All About You!
American Family Care has pioneered the concept of convenient, patient-centric healthcare. Today, with more than 250 clinics and 800 in-network physicians caring for over 6 million patients a year, AFC is the nation's leading provider of urgent care, accessible primary care, and occupational medicine. Ranked by Inc. magazine as one of the fastest-growing companies in the U.S., AFC's stated mission is to provide the best healthcare possible, in a kind and caring environment, while respecting the rights of all patients, in an economical manner, at times and locations convenient to the patient.
If you are looking for an opportunity where you can make a difference in the lives of others, join us on our mission. We invite you to grow with us and experience for yourself the satisfying and fulfilling work that the healthcare industry provides.
Please note that a position may be for a company-owned or franchise location. Each franchise-owned and operated location recruits, hires, trains, and manages their own employees, sets their own employment policies and procedures, and provides compensation and benefits determined by that franchise owner. Company-owned locations provide a comprehensive benefits package including medical, dental, vision, disability, life insurance, matching 401(k), and more.
We are an Equal Opportunity Employer.
$62.4k-83.2k yearly Auto-Apply 60d+ ago
Office Coordinator
TP-Link Systems Inc. 3.9
Office administrator job in Irvine, CA
Job Description
Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint.
We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology.
Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle.
Role Summary
The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at the 5 Peters Canyon Rd location. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services.
This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness
This is an Onsite role M-F 9am-6pm.
Key Responsibilities:
Front Desk & Office Operations
Provide front desk reception, including greeting visitors and coordinating basic inquiries
Support daily office operations to maintain a clean, organized, and functional workplace
Distribute incoming and outgoing mail and packages
Assist with office seating plans and space coordination
Supplies & Facilities Support
Monitor and restock office supplies and breakroom inventory
Coordinate with internal teams or external service providers for routine office needs
Assist with moving office items or equipment as needed, following safety guidelines
Employee Support & Coordination
Support employee onboarding and offboarding, including asset handling and coordination
Assist with basic travel arrangements
Respond to employee inquiries and route requests to appropriate teams
Administrative Support
Maintain basic office records and documentation
Provide general administrative support related to office operations
Requirements
Education
Bachelor's degree required in Administrative Management or a related field
Relevant experience may be considered where applicable, consistent with company standards
Experience
Prior experience in officeadministration, front desk support, or Office Coordinator roles is preferred
Experience supporting onsite office operations in a corporate environment is a plus
Skills & Competencies
Familiarity with daily office operations and administrative support processes
Strong communication and coordination skills
Proficiency in Microsoft Office and common office management systems
Ability to manage multiple tasks with strong attention to detail
Physical Requirements
Ability to safely lift and move items up to 50 lbs, as needed
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
Personal Attributes
Detail-oriented, responsible, and service-minded
Strong teamwork and collaboration skills
Ability to respond efficiently to employee needs and follow through to resolution
Reliable, punctual, and execution-focused
Benefits
Salary range: $25-33/hr (depending on experience)
Free snacks and drinks, and provided lunch on Fridays
Fully paid medical, dental, and vision insurance (partial coverage for dependents)
Contributions to 401k funds
Bi-annual reviews, and annual pay increases
Health and wellness benefits, including free gym membership
Quarterly team-building events
At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc.
Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.
$25-33 hourly 5d ago
CRA Administration Officer
Cathay General Bancorp 4.4
Office administrator job in El Monte, CA
Responsible for the creation of in-depth analyses of bank CRA performance, including recommendations on how to improve performance - lending, investments, and services. Acts as a backup for other department positions when others are out of the office. Represents the Bank at various community events and fundraisers, acts as a champion for the CRA team at internal meetings and/or events. Assist with participating in CRA service activities and other assignments that contribute to the implementation and maintenance of an effective CRA Compliance Program for the Bank.
ESSENTIAL FUNCTIONS
Acts as a backup for other department positions when others are out of the office (Analysts and Assistant Manager) when needed.
Perform secondary reviews and ensure accuracy of CRA data as necessary for the three CRA performance tests.
Ensure that all department policies and procedures are updated in a timely manner.
Represent the Bank and CRA team at various community events and bank sponsored events.
Along with the SVP, Director of Community Development, be actively involved in the annual Risk Control Self-Assessment.
Monitor reports and prepare quarterly performance analysis, annual self-assessment, strategic plan, and annual loan goals. This documentation will be presented by the SVP, Director of Community Development at the Risk & Compliance Committee, Enterprise Risk Management and Internal Control Committee meetings.
Coordinate the preparation and distribution of meeting materials for the Community Advisory Committee meetings. Prepare and distribute meeting minutes for these meetings as well as be a regular attendee at these meetings.
Take a very active role in the implementation of various special projects that will positively impact the CRA program, such as the Dodd Frank Section 1071, and changes to CRA regulations.
Perform other special projects, as assigned by the SVP, Director of Community Development to include but not limited to the declined small business loan referral program and Supplier Diversity.
Maintain current information for the Intranet, Public File, Bulletin, forms and charts.
Assist with CRA activity performance tracking in other areas as needed.
Complete assigned training courses in a timely manner.
QUALIFICATIONS
Education: Bachelor's degree is preferable in Business, Accounting, or Finance.
Experience: Minimum of three years of banking experience. Some working knowledge of accounting or loan underwriting. CRA knowledge is a plus. Knowledge of CRA software and SharePoint preferred.
Skills/Ability: Strong computer skills; proficient with Microsoft Office products. Takes initiative, works independently with minimal supervision, and consistently meets deliverable dates. Professional, able to effectively interact with all levels of the Bank as well as with external partners. Good organization and analytical skills. Excellent verbal and written communication skills. Highly organized, results-oriented with strong attention to detail and good follow-through skills. Enthusiastic and self-motivated. Willingness to work overtime occasionally to accomplish and meet deadlines, and to attend CRA activities. Ability to work offsite to perform service hours and attend CRA activities.
OTHER DETAILS
$33.65 - $48.08 / hour Pay determined based on job-related knowledge, skills, experience, and location.This position may be eligible for a discretionary bonus.
How much does an office administrator earn in Highland, CA?
The average office administrator in Highland, CA earns between $30,000 and $52,000 annually. This compares to the national average office administrator range of $28,000 to $48,000.
Average office administrator salary in Highland, CA
$40,000
What are the biggest employers of Office Administrators in Highland, CA?
The biggest employers of Office Administrators in Highland, CA are: