Office administrator jobs in Indiana

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Contract Details Schedule: Monday-Friday, 8:00 AM-5:00 PM (on-site) Hours: 40 hours per week Reason for Need: Coverage for an employee on leave Pay Details Pay Rate (PR): $20/hr. Client : This is a short-term fully onsite assignment, to cover a current FTE who is on a leave of absence. Looking for a Graduate Coordinator for a 4-month assignment to work closely with the Graduate Program and the Associate Department Head of Physics and Astronomy. This person will be in the office and communicate via phone and email and be available onsite for Grad Students to be able to walk in to ask questions. Job Description: • Provide administrative support for the department Graduate program and the Associate Department Head of Physics and Astronomy involved in the graduate program. • Coordinate the day-to-day operations of the Department of Physics and Astronomy Graduate program including working with students, faculty, applicants, the application, admissions, registration processes, as well as oversee current student progress. • Serve as liaison to the Graduate and Admissions Committees, as well as the Graduate School. • Organize various graduate student-related events. • Maintain all graduate records including records including student e-mail list, database, registration documents and website. Responsibilities and Duties: • 30-40%: Provide administrative support for the Graduate program including conducting research & preparing reports regarding potential and current graduate students. Respond to information requests from internal/external contacts and manage correspondence. • 10-20%: Support Associate Head for Graduate Education • 5-15%: Compose routine correspondence and draft non-routine correspondence. • 15-25%: Develop, implement and maintain/improve processes related to supporting the Graduate program operations. • 5-15%: Coordinate graduate student events, including room reservations, setups, resource needs, and catering. • 5-10%: Update and maintain graduate program mailing lists, databases and websites. Qualifications and skills: • High School Diploma/GED. • Minimum of 3 years of experience in an administrative support role. • Excellent verbal and written communication skills. • Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality. • Strong organizational and time management skills and attention to detail. • Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. • Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs. • Ability to interpret policies and procedures to proactively resolve issues or improve processes. • Ability to identify problems and implement or recommend solutions. • Drafting, proofreading, and editing skills. •Prior experience working with the Slate Program

Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deservesto have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived. Office Coordinator Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission. Support management with administrative duties, including scheduling, travel planning, and routine correspondence. Coordinate work, plans, organize, and schedules duties and responsibilities of department staff. Provide backup support for administrative staff. Assure training and continuing in-service training instruction is received by all staff. Assist in preparation and maintenance of contracts and contract proposals. Coordinate building maintenance, office equipment, purchasing, and space planning/lease. Organize and plan department/program meetings, training, and events. May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records. Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department. Perform timekeeper responsibilities. Qualifications : Associates degree in related field 2-3 years of experience in administrative support or an equivalent combination of education and experience Strong attention to detail and organizational skills Ability to multi-task and meet deadlines Effective communication skills to manage relationships A reliable, responsible attitude and a compassionate approach A commitment to quality in everything you do Why Join Us? Full, Part-time, and As Needed schedules available. Full compensation/benefits package for full-time employees. 401(k) with company match. Paid time off and holiday pay. Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers. Enjoy job security with nationwide career development and advancement opportunities. We have a rewarding work environment with awesome co-workers - come join our team - Apply Today! Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.

BACKGROUND The Jewish Federation of Greater Indianapolis (JFGI) is the central fundraising and community planning organization for the Indianapolis Jewish Community. With an Annual Campaign of $4.6 million and Endowment assets under management of $90 million, the Federation supports and enriches the lives of Jews locally, nationally, in Israel, and around the world. We provide funding to several local and regional agencies, many national and overseas partners, and numerous independent programs that provide deeper connection and create Jewish community in Central Indiana. The Federation resides on and manages the operations of a 40-acre campus, and programs funded by the Federation create life-sustaining and life-changing impact, while inspiring and engaging members of the Indianapolis Jewish Community. SUMMARY Reporting to the Chief Marketing Officer, the Administrative Coordinator will be an organized, detail-oriented multi-tasker who enjoys managing a diverse set of responsibilities. The successful candidate will have the opportunity to work closely with fellow professionals, volunteers and donors alike. The team member will provide administrative support to the CEO, work with the Federation Board and committees, be responsible for general office management, and assist with programs and events in all departments. Working with the Development team in the organization's CRM system, the Administrative Coordinator will be responsible for general and event data, managing data hygiene, and communicating with donors. This position is full time and requires working in the office 5 days a week during normal business hours. REPRESENTATIVE FUNCTIONS OR DUTIES · General Office Reception · Office Supplies and Organization · Mail Intake and Check Recording · CEO Administrative Support · Board and Committee Administrative Support · Donor Acknowledgement Letters · General and Event CRM Data Entry · Lifecycle Recognition and Correspondence · Travel Support · Federation Event and Program Support · Other duties as assigned QUALIFICATIONS Maintains a positive and engaging demeanor Excellent interpersonal communication skills, both verbal and written Organized with strong aptitude for detail and prioritization Able to work 5 days a week in office with occasional evening/weekend program support Manage sensitive and confidential information with strong sense of discretion Overall internet and computer literacy and proficiency with Outlook, Word, Excel, Adobe, and familiarity with CRM databases Ability to represent JFGI and its values and ideals with the highest integrity A minimum of 2 years' experience in an office environment BENEFITS · Full Time · Competitive Salary · Paid personal, sick and vacation leave · Medical, Vision, Dental Insurance · Retirement Plan Interested, qualified candidates should forward resumes and cover letters to ********************. The Jewish Federation of Greater Indianapolis is an Equal Opportunity Employer. The Jewish Federation of Greater Indianapolis does not discriminate on the basis of an individual's race, color, sex, national origin, disability, religion, age, or sexual orientation.

We are seeking a highly organized, adaptable, and service-oriented Mobile Associate to support multiple client sites. In this role, you will travel between locations to provide coverage in mail, copy/print, office services, hospitality, conference room, and front desk operations. Your flexibility, professionalism, and customer service excellence will ensure seamless daily operations wherever you are assigned. Shift: Varies, to cover absences. 8hr shifts to vary between 7am - 6pm Responsibilities Provide coverage for office services including mail distribution, shipping/receiving, supply management, and copy/print production. Support hospitality operations such as meeting room setups, catering coordination, and maintaining conference rooms to company standards. Deliver front desk and reception services, including greeting guests, managing access, and handling inquiries with professionalism. Quickly adapt to new environments and workflows, ensuring smooth integration into each team. Maintain strong communication with the Workforce Management team regarding schedule, travel, and site updates. Demonstrate proactive problem-solving and attention to detail in all assigned tasks. Represent the company with a polished, client-first approach at every site. Qualifications High school diploma or equivalent; college degree preferred. Minimum 1 year of experience in office services, hospitality, mailroom, or administrative support. Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new systems quickly. Excellent communication, interpersonal, and multitasking skills. Reliable transportation and valid driver's license required. Ability to lift up to 50 lbs and perform physical tasks as needed. Professional appearance, strong work ethic, and commitment to exceptional service. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status. The compensation outlined reflects expectations for candidates who fully meet the role's qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

Who We Are White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars, and restaurants in some of the country's best cities to live. We know that the hospitality business, like life, is about how you make people feel. That's where you come in. As the Sommelier Assistant you will support the wine team by ensuring seamless wine service, maintaining inventory, and assisting with guest interactions that showcase our curated beverage program. Responsibilities What You'll Do Support the sommelier team during service by staging and restocking wines, polishing glassware, and preparing service stations. Maintain wine inventory organization and assist with restocking and labeling. Shadow and learn from certified sommeliers to deepen your wine knowledge and service skills. Help update wine lists and menu inserts under the direction of the Sommelier. Assist in preparing and executing wine events, tastings, and staff training sessions. Provide backup wine service on the floor as needed, with a focus on enhancing the guest experience. What You'll Bring Enthusiasm for wine, hospitality, and learning in a fast-paced environment. Previous experience in a fine dining or upscale restaurant is preferred. Strong attention to detail, organization, and teamwork. Excellent communication and guest service skills. Willingness to work evenings, weekends, and holidays based on business needs. WSET Level 1 or interest in pursuing certification is a plus. Other Information What You Can Look Forward To Day 1 Medical, Dental, and Vision insurance Paid Parental Leave Vacation and Paid Time Off (PTO) with rollover 401(k) with company match Complimentary wellness tools Unlimited referral bonuses Leadership development opportunities Tuition reimbursement Discounts on hotel rooms, dining, and other travel/entertainment experiences Multiple hotels in each market = more opportunities White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates. Location Code: 2554

Join BoldAge PACE and Make a Difference! Why work with us? A People First Environment: We make what is important to those we serve important to us. Make an Impact: Enhance the quality of life for seniors. Professional Growth: Access to training and career development. Competitive Compensation: Medical/Dental Generous Paid Time Off 401K with Match* Life Insurance Tuition Reimbursement Flexible Spending Account Employee Assistance Program BE PART OF OUR MISSION! Are you passionate about helping older adults live meaningful, independent lives at home with grace and dignity? BoldAge PACE is an all-inclusive program of care, personalized to meet the individual health and well-being needs of our participants. Our approach is simple: We listen to our participants and their caregivers to truly understand their needs and desires. Team Assistant JOB SUMMARY: The Team Assistant plays a vital role in supporting the Interdisciplinary Team (IDT) to ensure operational efficiency and the seamless delivery of services. This position serves as a central point of communication and coordination, ensuring that participants receive timely updates and that all services are provided as ordered in their care plans. The Team Assistant fosters effective collaboration among team members, facilitates accurate documentation, and enhances the overall experience for participants by maintaining a high standard of organization, responsiveness, and professionalism. ESSENTIAL DUTIES AND RESPONSIBILITIES: Conducts daily chart audits to ensure that services ordered by their assigned IDT have been completed and followed up upon by the appropriate discipline. Attend IDT meetings, keep notes and facilitate as needed. Assist care team manager with grievance resolution and appeals. Participate in quality initiatives as assigned. Answer incoming calls from participants on their IDT panel answering their questions and helping with the participant needs to include but not limited to routing call to the appropriate discipline if available to take the call, taking a message with providing an anticipated return call timeframe and scheduling appointments with the requested IDT member using the scheduling feature in EMR. Assist with obtaining consultation, specialist and outside medical records as needed and enter into EMR Other duties as assigned EXPERIENCE AND EDUCATION: High School Diploma or related, required 1+ years' clerical experience, preferably in a medical setting, or equivalent 1 year of experience working with a frail or elderly population preferred. If this is not present, training will be provided upon hiring (If applicable for the role). PRE-EMPLOYMENT REQUIREMENTS: Must have reliable transportation, a valid driver's license, and the minimum state required liability auto insurance. Be medically cleared for communicable diseases and have all immunizations up to date before engaging in direct participant contact. BoldAge PACE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. * Match begins after one year of employment Monday - Friday, 8am - 4:30 pm Full-Time

Filtrex Technologies Pvt. Ltd. As a part of the global industrial organization Marmon Holdings-which is backed by Berkshire Hathaway-you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best. The ideal candidate will have comprehensive knowledge of managing general office administration / facility management. This role requires a self-driven and proactive individual who has the ability to own and effectively manage multiple responsibilities and contribute to the overall success of the functions within the organization. Administration & Facility Management * Oversee day-to-day facility operations including housekeeping, maintenance, repairs, and security services. * Manage building infrastructure (HVAC, electricals, plumbing, civil work, carpentry, lift operations & license, maintenance etc.) to ensure uninterrupted operations. * Ensure workplace hygiene, safety, and energy conservation measures are implemented and monitored. * Coordinate maintenance schedules and breakdown resolutions in collaboration with the maintenance team. * Handle office space management, seating arrangements, stationery, courier, invoice validations, fire safety measures, waste management. * Maintain asset inventory and ensure proper utilization and upkeep. * Support organizing events, travel & hotel bookings, and employee engagement activities. Vendor & Contract Management * Identify, negotiate, and manage service providers and vendor contracts for housekeeping, security, maintenance, stationery, cafeteria services and others that arise from time to time. * Track vendor performance through SLAs and ensure timely renewals and payments. * Evaluate cost optimization opportunities and maintain budget discipline Qualifications: A degree in Business Administration 7-8 years of hands-on experience in facilities management & office administration Excellent communication and interpersonal skills. Skills & Competencies * Strong hands-on experience in facility operations and general administration. * Vendor management, negotiation skills & cost control capabilities. * Good communication and interpersonal skills. * Working knowledge of safety norms, building systems, and statutory compliances. * Proficiency in office 365 applications * Proven experience in facility upgradations / renovations / event management. * Ability to work independently and collaboratively in a dynamic work environment. Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

Organizational Location: This position is with the Department of Homeland Security, within U.S. Customs and Border Protection, Office of Facilities and Asset Management, Organizational Resources and Support Division, Human Capital Management Branch, Workforce Relations Section, in one of the following locations: * Washington, DC; * Indianapolis, IN; * Aliso Viejo, CA; * Euless, TX Summary Organizational Location: This position is with the Department of Homeland Security, within U.S. Customs and Border Protection, Office of Facilities and Asset Management, Organizational Resources and Support Division, Human Capital Management Branch, Workforce Relations Section, in one of the following locations: * Washington, DC; * Indianapolis, IN; * Aliso Viejo, CA; * Euless, TX Overview Help Accepting applications Open & closing dates 12/03/2025 to 12/09/2025 Salary $73,939 to - $96,116 per year Pay scale & grade GS 11 Locations 1 vacancy in the following locations: Aliso Viejo, CA Washington, DC Indianapolis, IN Euless, TX Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 12 Job family (Series) * 0301 Miscellaneous Administration And Program Supervisory status No Security clearance Not Required Drug test No Financial disclosure No Bargaining unit status No Announcement number OFAM-IMP-12831311-JMS Control number 851301800 This job is open to Help Internal to an agency Current federal employees of the hiring agency that posted the job announcement. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency Current U.S. Customs and Border Protection employees who are currently working in a permanent competitive service position; Career Transition Assistance Plan CBP employees. Duties Help This position is located in the Department of Homeland Security, U.S. Customs and Border Protection (CBP), Office of Facilities and Asset Management (OFAM), Organizational Resources and Support (ORS) Division, Human Capital Management Branch, Workforce Relations Section (WRS). WRS provides guidance to OFAM senior leaders, supervisors, and managers in the areas of Labor Relations, Employee Relations, Workers' Compensation, and Awards Management. WRS is responsible for planning, developing, and coordinating OFAM-wide projects and policies related to employee and labor relations. Additionally, WRS oversees efforts to ensure that injured employees receive timely workers' compensation benefits and are returned to work as soon as medically feasible. WRS also manages the establishment of performance plans and monitors and reports on their status throughout the performance cycle. Furthermore, WRS oversees the administration and management of all awards programs for OFAM, ensuring recognition initiatives are implemented effectively and align with organizational goals. This position starts at a salary of $73,939.00 (GS-11, Step 1) to $96,116.00 (GS-11, Step 10) with promotion potential to $115,213 (GS-12 Step 10). Salary listed reflects the rest of U.S. scale and, if applicable, will be adjusted to meet the locality pay or cost of living expenses of the duty location upon selection. GS Salary: Visit this link to view the locality pay tables by geographic area. If you do not see your geographic area listed, select the "Rest of United States" pay table. Some positions fall under a special pay rate depending on the series, grade level and location of the position.Please visit this link to view special pay rate charts. Typical Work assignments include: * Designing, developing, implementing, and carrying out a variety of workforce management program activities affecting CBP, OFAM Divisions, and their personnel; * Serving as the central point of contact who researches and responds to questions from OFAM managers, supervisors, and employees regarding benefits, pay, leave, performance management systems, time and attendance, and workforce management; * Using knowledge of programs and appropriate guidelines and policies and applying goals, timelines, and scope available, planning and providing recommendations, and developing management briefings and presentations for supervisors and high-level and executive management; * Working with higher graded specialists, Office of Chief Counsel, and Privacy, Freedom of Information Act, and Equal Employment Opportunity Office, ensuring processes are followed and paperwork is completed as required; * Reporting, making notifications, maintaining trackers, and managing CBP Systems that deal with Performance Management, Within-Grade Increases, Career Ladder promotions, and probationary and trial periods. Requirements Help Conditions of employment * You must be a U.S. Citizen to apply for this position * Males born after 12/31/1959 must be registered with Selective Service * Primary U.S. residency for at least three of the last five years (additional details below) * All pre-employment processes will be conducted in English * You may be required to pass a background investigation * CBP follows the DHS Drug-Free Workplace Plan for drug testing procedures. * As an employee of CBP, you will be joining a workforce that is dedicated to accomplishing our mission while maintaining the trust of our Nation by strictly adhering to all government ethics standards. Your conduct will be subject to the ethics rules applicable to all Executive Branch employees, and to CBP employees specifically, as well as the criminal conflict of interest statutes. Once you enter on duty, these rules include obtaining approval for outside employment or business activity, to ensure such employment or business activity is not prohibited and does not interfere or conflict with performance of your official duties. Please review further details via the following link. * DHS uses E-Verify, an internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify including your rights and responsibilities. * Bargaining Unit: This position is not covered under the bargaining unit. Qualifications Experience: You qualify for the GS-11 grade level if you possess 1 year of specialized experience equivalent to at least the next lower grade level, performing duties such as: * Serving as the central point of contact, researching and responding to routine questions from employees regarding leave, performance management systems, and workforce management programs; * Reviewing and gathering relevant evidence on incidents or issues and forwarding packages to leadership for review; * Working with the management officials to gather critical and/or confidential information and assist in reviewing communications to the union/labor organizations to ensure information is conveyed appropriately regarding the office's objective prior to final review; * Collaborating with business partners and supervisors to draft decision letters. NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible. Please see the "Required Documents" section below for additional resume requirements. Education Substitution: Successful completion of 3 full years of progressively higher-level graduate education leading to a degree from an accredited college or university, a doctoral degree and or LL.M., if related, that demonstrates the skills necessary to do the work. Combining Education and Experience: Combining Experience and Education: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade levels specified in the table, and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9 and GS-11. More information on this qualification standard is located here Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You must: * Meet all qualification requirements, including education if applicable to this position, subject to verification at any stage of the application process; and * Meet all applicable Time in Grade requirements (current federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the federal service) by 12/09/2025. The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Background Investigation: U.S. Customs and Border Protection (CBP) is a federal law enforcement agency that requires all applicants to undergo a thorough background investigation prior to employment in order to promote the agency's core values of vigilance, service to country, and integrity. During the screening and/or background investigation process, you will be asked questions regarding any felony criminal convictions or current felony charges, the use of illegal drugs (e.g., marijuana, cocaine, heroin, LSD, methamphetamines, ecstasy), and the use of non-prescribed controlled substances including any experimentation, possession, sale, receipt, manufacture, cultivation, production, transfer, shipping, trafficking, or distribution of controlled substances. For additional information on the preemployment process, review the following link: Applicant Resources | CBP Careers Residency: There is a residency requirement for all applicants not currently employed by CBP. Individuals are required to have physically resided in the United States or its protectorates (as declared under international law) for at least three of the last five years. If you do not meet the residency requirement and you have been physically located in a foreign location for more than two of the last five years, you may request an exception to determine if you are eligible for a residency waiver by meeting one or more of the following conditions: * Working for the U.S. Government as a federal civilian or as a member of the military * A dependent who was authorized to accompany a federal civilian or member of the military who was working for the U.S. government * Participation in a study abroad program sponsored by a U.S. affiliated college or university * Working as a contractor, intern, consultant or volunteer supporting the U.S. government Probationary Period: All employees new to the federal government must serve a one year probationary period during the first year of his/her initial permanent federal appointment to determine fitness for continued employment. Current and former federal employees may be required to serve or complete a probationary period. Agency Career Transition Assistance Program (CTAP) Eligibles: If you have never worked for the federal government, you are not CTAP eligible. View information about CTAP eligibilityon OPM's Career Transition Resources website. You must submit the supporting documents listed under the Required Documents section of this announcement. To be considered well qualified under CTAP, you must be rated at a minimum score of 85 for this position. Education Please see the Qualifications and Required Documents sections for more information if education is applicable to this position. Additional information Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here. Positions with known promotion potential do not guarantee promotion, nor is the promise of promotion implied. The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement. Additional selections may be made to include other organizational divisions and/or units within the duty location(s) listed above. Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. Applicants will only be considered for the Eligibilities for which they claim in the job questionnaire AND must provide the supporting documentation. Applicants will not be considered for Eligibilities for which they did not claim, regardless of the documentation submitted with the application. ******************************************************** You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics). To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. The USA Hire Assessment will be used to assess the following general competencies: * Attention to Detail * Customer Service * Decision Making * Flexibility * Integrity/Honesty * Interpersonal Skills * Learning * Reading * Reasoning * Self-Management * Stress Tolerance * Teamwork If you are best qualified, you may be referred to the hiring manager for consideration and may be contacted for an interview. As a part of the interview process, additional selection criteria may be administered by the hiring manager. Preview ******************************************************** In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help * Your resume: A resume describing your job-related qualifications is required and will be used for the purpose of reviewing your qualifications and determining what training, if any, would be required when placed. A resume in English is required. It must contain your full legal name, address, phone number, complete work history including a detailed description of your duties, the dates you performed those duties (MM/DD/YY), your hours worked per week, job title, as well as series, grade, and salary (if applicable). For additional required items, see the link. *Note- It is recommended that you upload your resume as a PDF instead of a Word document to ensure document quality. Ensure that your uploaded resume is not a password protected document, to include Office 365 passwords. Your resume must only be two pages or less and uploaded under the document type - Resume. No additional document types will be reviewed as part of your resume, only the most recently uploaded version of your resume will be reviewed. * Your responses to the job questionnaire: ******************************************************** * Your responses to the USA Hire Competency Based Assessment * Are you a current or former federal employee? ALL CURRENT AND FORMER FEDERAL EMPLOYEES MUST SUBMIT THE MOST RECENT COPY OF THEIR SF-50 (Notification of Personnel Action) showing competitive status: Tenure 1 or 2 in Block 24 and Position Occupied 1 in Block 34. Additionally, applicants should also submit a SF-50 reflecting the highest grade held on a permanent basis in the competitive service or the full performance level of your current position, whichever is higher, AND an SF-50 to support having met the time-in-grade requirement of having served 52 weeks at the grade level (or equivalent) below the grade level(s) for this position. Current CBP Employees are encouraged, but not required, to submit an SF-50(s) for CBP experience; however, additional SF-50(s) are required when using federal experience outside of CBP to receive credit towards the requirements above. Examples of appropriate SF-50s include promotions, within-grade increases, and accessions. * Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable at this time; however, official copies will be required prior to entrance on duty) or a list of coursework with hours completed provided from the institution. Do notsubmit transcripts as a PDF Portfolio. Education must be from an institution accredited by an agency recognized by the U.S. Department of Education. Education obtained from a foreign university or college is not creditable unless it has been evaluated by an organization that specializes in interpretation of education credentials. Note: If submitting documentation of an evaluation, transcripts are still required. For a listing of some accrediting agencies see NACES | Credentials Evaluations Provided by NACES Members. See ********************************************************************* for more information. * Are you claiming special priority selection rights under the Agency Career Transition Assistance Program (CTAP)? You must submit a separation notice; your most recent SF-50 (noting your current position, grade level and duty location); a copy of your most recent performance rating; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department of National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your initial and termination SF-50s, along with a statement that provides the following information regarding your most recent political appointment. * If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here. * You may be asked to provide a copy of your recent performance appraisal and/or incentive awards. * Due weight will be given to performance appraisals and incentive awards in merit promotion selection decisions in accordance with 5 CFR 335.103(b)(3).

The Purdue Military Research Institute (PMRI) is seeking a creative, charismatic, energetic, and highly organized team member to lead outreach efforts, engage with our vibrant community of students and alumni, and elevate the visibility of our groundbreaking initiatives. This role is ideal for a dynamic communicator who thrives in fast-paced environments where innovation, service, and storytelling intersect. The successful candidate will play a key role in building lasting relationships, driving continuous improvement of PMRI, supporting student professional development, and strengthening connections across our network. Join one of the nation's premier research institutions and a transformative program team at the intersection of military service, advanced education, and cutting-edge innovation. The Purdue Military Research Institute (PMRI) plays a pivotal role in expanding the reach and impact of PMRI across all branches of the U.S. military, while fostering strategic partnerships and supporting the academic and professional success of military officers pursuing graduate degrees at Purdue. PMRI is the largest population of military officers pursuing graduate degrees at any university worldwide (see ************************************* The population of officers at Purdue currently exceeds 100 students pursuing PhDs and MS degrees. With you, we intent to grow this number to build a population of unique military problem solvers. What You'll Be Doing: Strategic Communications & Outreach o Serve as the primary liaison to PMRI alumni, current students, and prospective applicants. o Develop and execute compelling communication strategies across email, social media, newsletters, and web platforms. o Craft engaging stories that highlight student achievements, alumni impact, and program milestones Event Planning & Coordination o Organize and manage PMRI's monthly seminar series, including speaker outreach, logistics, promotion, and follow-up. o Support the planning and execution of special events, workshops, and networking opportunities. Program Development & Support o Assist in the design, implementation, and management of new initiatives that enhance student engagement and alumni relations. o Collaborate with internal and external stakeholders to ensure smooth program operations. Data Management & Analysis o Maintain accurate records of program data, communications metrics, and event outcomes. o Analyze trends to inform strategic decisions and improve outreach effectiveness. About Us: The College of Engineering at Purdue University is among the best and largest Engineering schools in the world. With nearly 16,000 engineering students and more than 500 tenure track faculty in the college, this position has ample opportunity to have an impact at one of the world's most influential universities. For more information about our department, please visit: * College of Engineering, Purdue University *********************************** * External Recognitions Program ***********************************/People/Awards * College of Engineering's Social Media ***********************************/AboutUs/social What We're Looking For: Education and Experience: * Bachelor's degree in Communications, Public Relations, Marketing, Event Management, or a related field * 5+ years of experience in communications, program coordination, or event planning Skills needed: * Exceptional written and verbal communication skills. * Strong interpersonal skills with a charismatic and engaging presence. * Proven ability to manage multiple projects and meet deadlines. * Proficiency in Microsoft Office Suite and digital communication tools (e.g., Mailchimp, Canva, social media platforms). * Experience with data tracking and analysis using Excel or similar tools. Who We Are: Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. Additional Information: * Purdue's benefits summary *********************************** * Purdue will not sponsor employment authorization for this position * A background check will be required for employment in this position * FLSA: Exempt (Not Eligible For Overtime) * Retirement Eligibility: Defined Contribution Waiting Period Career Stream Compensation Information: Professional 2 Pay Band S060 Job Code#20002086 Link to Purdue University's Compensation Guidelines: ************************************************************ EOE Purdue University is an EO/EA University Apply now Posting Start Date: 11/11/25

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: · Provide branch support in a casual office environment · Coordinate customer, vendor, sales and operations interactions · Assist customers with problem solving · Assist the sales representatives · Procurement & payment process for branch purchases and vendor contracts · Customer invoicing & assisting with collections · Fleet Administration -inventory reconciliation · Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: · Ability to quickly develop a comprehensive understanding of the business · A track record of employment success · Driven to succeed - a Make it Happen attitude · Effective priority setting and time management · High expectations of self and others · Relationship builder and effective communicator · Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. · Computer & IT proficiency, including Microsoft Word and Excel · Valid drivers license; valid auto insurance; limited travel · Dispatching skills a plus Benefits: · Medical, 3 plan types, partial company pay · Life Insurance, company pay Voluntary coverage: · Dental · Vision · Life Insurance, self and/or family · Short Term Disability · Long Term Disability · 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

SMG is a nationally recognized professional service organization that provides workplace safety consulting, training, staffing, program planning, and implementation. We offer a comprehensive benefits package that includes Medical, Dental, Vision, Flexible Spending, a 401k with employer matching, paid holidays, Life and Disability Insurance, and additional supplemental products. SMG is seeking an Office Support Administrator local to Indianapolis, IN. This highly organized, detail-oriented team player will coordinate a variety of tasks and functions to ensure seamless operations. The associate is committed to fulfilling all responsibilities outlined in the job description and demonstrates the flexibility to take on additional assignments as needed. Essential Functions and Basic Duties The Safety Yard Support Responsibilities specific to SMG U (3 days at The Safety Yard in Lebanon, IN per week): Owns and manages all SMG U scheduling processes, procedures, and reporting Owns and manages SMG U training open enrollment processes, procedures, and reporting Manages and maintains training documentation Ensures participants receive appropriate training documentation after course completion Completes participant ID verification prior to class Provides records of completed training upon request Sends learning event confirmations Tracks daily learning event and learner counts Assists with IACET reporting Assists with SMG U SharePoint management Arranges travel Provides Salesforce support Manages and maintains facility and ensures readiness for classes and visitors Performs other duties as assigned Keystone Office Support Responsibilities specific to the Keystone Office (2 days at the Keystone Office per week): Acts as liaison to office property management for maintenance requests and scheduling of shared conference space Maintains conference rooms, suite lobby, and kitchen; ensures readiness for visitors Provides front desk coverage 2 days per week Provides support to HR as needed Schedules Advisor annual drug screenings Manages HR PPE closet including maintaining inventory to ensure availability for new hire onboarding Creates SharePoint Associate folders for all new hires Maintains Associate demographics data Manages IT equipment orders Performs other duties as assigned SMG Offices Support Responsibilities at all SMG offices: Acts as main point of contact for office equipment, supplies and vendors Orders supplies and equipment as needed Schedules repairs as needed Assists with event and meeting planning Prepare event/meeting space Arranges catering Receives, sorts, and distributes mail and packages Ships packages and creates return shipping labels upon request Greets visitors Requirements Education and/or Experience: Bachelor's degree; or one to two years related experience and/or training; or equivalent combination of education and experience. Qualifications: 1-2 years of experience in office administration or as an office administrator Proven experience as an office administrator, office assistant or relevant role. Outstanding communication and interpersonal skills. Excellent organizational and leadership skills. Familiarity with office management procedures. Excellent knowledge of MS Office Suite. Physical Demands of the job may include: Remaining in a stationary position for a prolonged period; stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. Location and hours of the job: This position will split time between the SMG Keystone Office and The Safety Yard. Workdays are Monday - Friday; hours are 8:00am - 4:30pm. Join an elite group of Professionals! Safety Management Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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Job Description Kasten's Dog Training is a dog training and boarding facility looking for a customer service professional who has experience with QuickBooks, Microsoft Office, and dog care to fill the Office Coordinator position. Responsibilities Responsibilities include but are not limited to: · Providing exceptional customer service to clients and customers · Scheduling in Google calendar and specialized Kennel Connections software · Maintaining accounts payable and accounts receivable in QuickBooks · Maintaining social media and the company website Qualifications Applicant must have: · Strong verbal and written communication skills · Exceptional attention to detail · The ability to switch quickly from task to task and go back and finish all partially finished tasks · Excellent organizational skills · A positive attitude The right applicant for this position will be a leader to the customer service team and professionally communicate with clients and teammates. You must be detail oriented and willing to learn dog behavior and the training methods utilized by Kasten's Dog Training. You must be capable of lifting 40 pounds and possess a valid driver's license. Compensation is based on prior customer service and professional dog care experience starting at $16 or more per hour. If you would like to make a positive difference in a dog's life, their owners and at Kasten's Dog Training please submit your resume to *****************************.

Join a Team That Builds What Matters Our client is a fast-growing leader in CNC precision machining, design engineering, and custom fabrication. From one-of-a-kind prototypes to high-volume production, our client works on exciting projects across industries like aerospace, automotive, healthcare, and defense. If you're looking to be a versatile part of a team that values craftsmanship, innovation, and on-time delivery, this is the place to grow your skills and make an impact. We are seeking a highly organized and flexible individual to manage both our essential financial records and critical daily office operations. Responsibilities: Front Office & Customer Service Leadership Reception & Communication: Serve as the professional and welcoming first point of contact for the company. Answer and direct phone calls, manage the general office email, and greet all visitors. Customer/Vendor Support: Manage customer and supplier records, including current contact details. Route calls, inquiries, and customer requests to the appropriate team members quickly and professionally. Office Administration: Order and manage office supplies, handle incoming/outgoing mail and shipments, and coordinate general office organization and maintenance needs. Core Accounting & Financial Support Accounts Receivable (A/R): Generate and issue customer invoices. Monitor A/R status and follow up on overdue payments professionally to ensure timely cash flow. Accounts Payable (A/P): Process supplier invoices that are approved for payment, ensuring accurate recording and timely processing to avoid late fees. Transaction Recording: Accurately record daily financial transactions (sales, purchases, receipts, and payments) in the accounting software, ensuring proper categorization according to the Chart of Accounts. Bank Reconciliation: Perform regular reconciliation of bank statements with internal accounting records, identifying and resolving any discrepancies. Payroll & Compliance Assistance Payroll Preparation: Collect and prepare data for payroll for management approval; process payroll accurately and on time. Employee Records: Maintain employee earning, deduction, and tax withholding records, and manage Paid Time Off (PTO) requests. Tax Documentation: Assist in gathering data for and filing relevant tax returns (e.g., sales tax, payroll tax). Financial Reporting & Process Support General Ledger (G/L) Maintenance: Post routine journal entries and ensure the G/L accurately reflects the company's financial transactions. Reporting Assistance: Assist in preparing basic financial statements (Income Statement, Balance Sheet) for management review. Records Management: Organize and maintain all financial and office documentation securely and accessibly for compliance and audits. Qualifications: Proven experience in a combined role: Bookkeeping/Accounting Support and Office Administration/Coordination. Demonstrated proficiency with QuickBooks. Familiarity with or the ability to quickly learn ERP systems. Foundational understanding of GAAP and financial reporting principles. Exceptional attention to detail for both financial record-keeping and customer communications. Adaptable and Proactive: Proven ability to manage multiple priorities, switch between tasks quickly, and take initiative to solve problems. Excellent communication skills (written and verbal) and a professional phone/in-person demeanor. Hours:Monday through Thursday8 AM to 5 PM

Be the Calm at the Center of It All At Thrive Now Recovery Center, we know that true healing requires more than clinical care-it requires a space that runs smoothly, communicates clearly, and feels safe from the moment someone walks through the door. As our Office Coordinator, you'll play a critical role in making that happen every day. We're looking for a reliable, organized, and mission-aligned professional to lead our administrative operations in Pleasant Hill. In this role, you'll support the client journey, help our team work more effectively, and ensure the center operates with excellence behind the scenes. 🗝️Key Responsibilities: ✦ Client & Front Office Operations Ensure the front desk is welcoming, professional, and efficient Support the intake and admissions process by coordinating schedules and managing documentation Maintain confidentiality and compliance with HIPAA standards ✦ Administrative & Staff Support Manage staff schedules, shift coordination, and coverage Oversee all clerical functions Coordinate supply orders, equipment maintenance, inventory and vendor relationships Assist ED with internal reporting and time keeping ✦ Systems & Compliance Maintain organized systems for documentation, filing, and communication Assist in preparing for audits and ensuring readiness for regulatory reviews Track administrative processes to identify and implement efficiencies ✦ Culture & Communication Foster a team-focused environment through leadership and day-to-day support Promote our core values of kindness, teamwork, empathy, integrity, excellence, and mission Communicate clearly and proactively with team members across all departments ✅Qualifications: High school diploma or GED required; Associate's or Bachelor's degree preferred Minimum of 2 years in office management or administrative coordination (healthcare or recovery setting a plus) Proficiency with Microsoft Office Suite and comfort with scheduling or timekeeping systems Strong verbal, written, and interpersonal communication skills Ability to multitask, prioritize, and stay calm in a fast-paced environment CPR and First Aid certification required (or obtained within 30 days of hire) 🏢Work Conditions: Full-time, on-site role in a professional recovery center setting Indoor, climate-controlled environment with standard office equipment Must be able to sit, stand, and lift up to 10 lbs frequently (and up to 50 lbs occasionally) Frequent interaction via phone, email, and in-person communication Why Thrive Now? We're building something meaningful in Pleasant Hill-and we want people on our team who are excited to grow with us. This is your chance to be part of a center that values compassion, structure, and service equally. Your work behind the scenes will make healing possible up front. Apply Today: If you're ready to bring order, energy, and heart to a mission-driven team, we want to meet you. Let's make recovery possible-together. Equal Opportunity Employer: Thrive Now is an equal opportunity employer. We consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran status, in accordance with federal law.

ATMI Precast is not your average manufacturing company. You will join a high-performing team that values clear communication, strong processes, and doing things the right way. Our leadership is approachable, our projects are meaningful, and your work will make a real difference. As an Office Administrator, you will be at the center of our Greenfield operations - supporting daily office activities, assisting accounting and purchasing teams, and helping keep our front office running smoothly. You'll play a key role in ensuring communication flows efficiently between departments and that our business operates with accuracy, organization, and professionalism. Summary The Office Administrator supports ATMI's plant and office operations through administrative, accounting, and communication tasks. This role involves coordinating office logistics, managing vendor documents and records, providing light accounting support, and ensuring a welcoming and organized office environment. Bilingual English/Spanish skills are required to communicate effectively with employees, vendors, and visitors. Responsibilities Office Administration Serve as the first point of contact for visitors, vendors, and incoming calls Maintain front office organization, ensuring a clean and professional environment Manage incoming and outgoing mail, shipments, and deliveries Order and maintain office supplies and equipment Support scheduling of meetings, conference rooms, and travel arrangements Prepare internal communications, reports, and correspondence Maintain organized electronic and paper filing systems Communication & Coordination Communicate effectively with internal departments to ensure office and plant needs are met Assist HR and Operations teams with scheduling and onboarding logistics Provide bilingual support to Spanish-speaking employees and visitors Help maintain company contact lists, calendars, and announcements Accounting Assist with accounts payable and receivable, including invoice entry and tracking Support purchase order and vendor documentation processing Coordinate with Maintenance and Purchasing teams for material orders and deliveries Record receipts, reconcile statements, and maintain expense logs Help track fleet registrations, company vehicle renewals, and insurance documentation Requirements Bilingual English/Spanish required Associate degree in Business Administration or related field preferred Administrative experience in a manufacturing, construction, or logistics environment preferred Strong organizational and multitasking skills with attention to detail Excellent communication and interpersonal abilities Ability to maintain confidentiality and professionalism at all times Reliable, adaptable, and proactive with a customer service mindsets Proficiency in Microsoft Office (Excel, Word, Outlook); accounting or ERP software experience a plus Environment and Physical Requirements Office-based within a manufacturing facility; must be comfortable interacting with plant staff and visitors Regularly sits, types, and uses office equipment; occasional walking between departments required Must be able to lift up to 25 lbs for office or shipping tasks Full-time, 40 hours per week

Shepherd Financial is an independent firm, utilizing a thorough and highly efficient team approach to retirement plan consulting and wealth management. Our mission is helping people and companies thrive through empowered financial solutions. We implement a holistic view of individual wealth management, creating strategies to help our clients grow, protect, and transfer their assets. Our financial wellness programs enable retirement plan participants to prepare and retire on their terms, while our proven process provides consistent engagement, encouragement, and helpful resources to instill confidence and effectively transform financial behavior. Our vision is to grow in a meaningful way, becoming a nationally recognized name as a trusted financial partner and industry leader. While we are proud of the work we do, it is clearly fueled by the team we have built. It is evident our team structure and environment set us apart in this industry. Each Shepherd Financial team member is invested in the well-being of others, offering support and assistance in any way possible. We genuinely care for one another, and that ultimately extends to every client and participant we serve. Our Core Values Integrity: We thoughtfully serve our clients and one another with trusted, dedicated, and highly responsive care. Service: We regularly and generously share our time, expertise, and money to positively impact the well-being of our clients, community, and one another Empathy: We genuinely value people, honor their unique experiences and capabilities, and create inclusive, collaborative environments. Innovation: We are engaged and passionately curious, generating creative and flexible solutions for our clients and team. Quality: We provide consistent service and resources, offering unmatched value and accountability to our clients and the financial industry. Growth: We intentionally seek opportunities to learn, develop, and flourish, emphasizing individual and team health. Position Description The Office Administrator plays a vital role in ensuring the smooth and professional operation of Shepherd Financial's main office. This individual is the first point of contact for guests, clients, and team members, providing exceptional customer service and day-to-day support across multiple areas of the business. The Office Administrator manages front desk operations, coordinates office logistics, assists with company events, and supports internal administrative functions such as ordering supplies and gifts. The ideal candidate is organized, dependable, and detail-oriented, with a proactive mindset and a strong ability to manage multiple priorities. They take pride in creating a welcoming environment and ensuring that office operations run efficiently and effectively. Role Objectives The Office Administrator's primary objective is to maintain a professional, organized, and well-functioning office environment. Success in this role is defined by reliable execution of daily office duties, responsiveness to team and client needs, and the ability to anticipate and address operational issues before they arise. This position also supports internal communication and coordination, ensuring the office reflects Shepherd Financial's brand and values in all client-facing and employee interactions. The Office Administrator will balance ongoing administrative responsibilities with ad hoc tasks and requests from the leadership and operations teams. Requirements Core Responsibilities Front Desk & Client Experience · Serve as the first point of contact for all guests and clients, greeting them warmly and ensuring a professional and welcoming experience. · Answer and transfer incoming phone calls promptly and courteously. · Monitor the Shepherd Financial general email inbox, ensuring messages are directed to the appropriate team member or handled in a timely manner. · Manage front desk coverage, including voicemails and custom greetings for office closures. · Coordinate food and beverage setup for meetings, including ordering catering or refreshments as needed. · Maintain conference rooms, ensuring they are clean, organized, and technology-ready for meetings. Office Operations & Facilities Support · Manage day-to-day office operations, ensuring the office is clean, organized, and stocked with necessary supplies. · Coordinate maintenance requests, copier support, and service calls as needed. · Create UPS shipping labels and assist with mailing and shipping needs. · Coordinate rental car reservations, catering orders, and other travel or logistical needs for employees and visitors. Administrative & Team Support · Provide administrative support for client events, including materials preparation. · Assist with ordering and tracking client gifts. · Collaborate with Operations, Marketing, and Wealth/Retirement team to ensure smooth coordination of office activities and events. Position Expectations · Demonstrates strong organizational skills and attention to detail, ensuring the office operates smoothly and professionally each day. · Provides excellent customer service to clients, guests, and employees, representing Shepherd Financial's values in every interaction. · Communicates clearly and professionally across all levels of the organization. · Manages multiple tasks and shifting priorities with a calm, solutions-oriented approach. · Takes initiative to identify and address office or process needs before they become issues. · Maintains confidentiality and discretion when handling sensitive information. · Proactively supports team members and contributes to a positive, collaborative office culture. · Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) · Displays flexibility and adaptability to assist with special projects, events, and ad hoc requests. · Complies with Shepherd Financial's internal policies and professional standards. · Works out of Shepherd Financial's Carmel, IN office from 8:00-4:30 PM, Monday-Friday.