Office administrator jobs in Indianapolis, IN

As an administrative assistant, you will be required to perform basic administrative tasks including composing emails, printing documents, scheduling meetings, answering phones, and creating reports. To ensure success you should have high-level administrative skills, the ability to work in a fast-paced environment and provide valuable and reliable support in and out of the office. Job Responsibilities and Duties: Prepares legal documents Interviews clients Answering telephones and taking messages. Drafting emails and various correspondence. Maintaining comprehensive and accurate records. Typing up reports for the company manager. Organizing meetings, including scheduling, sending reminders. Managing CEO's calendar, including making appointments and prioritizing the most sensitive matters. Organizing company travel arrangements. Event coordination. Setting equipment parameters. Order office supplies Job Requirements : Prior experience in a legal environment Bachelor's degree recommended Proficient in Microsoft Office Excellent verbal and written communication skills Great multi-tasking and time-management skills Outstanding research skills Detail-oriented and organized Performs well under pressure

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a full-time position working Monday-Friday, 2:00pm - 10:30pm. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

The purpose and mission of the Office of Public Health and Safety works to address root causes of crime and reduce violence in Indianapolis neighborhoods. The office convenes public safety and public health agencies along with community partners to execute focused policy efforts in the areas of food security, offender re-entry, and homelessness. The office acts as the coordinating agency for Mayor Joe Hogsett's violent crime reduction strategies and comprehensive criminal justice reform efforts. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County. This position is responsible for the community nutrition and food policy for OPHS as mandated by the city county council. The incumbent will oversee food policy. Position reports to the Deputy Director Programs and Management. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve. Position Responsibilities * Serve as the principal advisor to the Mayor's Office on matters related to the food system including food insecurity, food access, food procurement and food equity * Represent the Mayor's Office and the City of Indianapolis as part of the Mayor's Alliance to End Hunger, United States Conference of Mayors Food Policy Advisory Board, and National League of Cities * Coordinate City-County government and government facility policies, programs and initiatives on matters related to food insecurity, food access, food procurement and food equity * Establishes and maintains strong relationships with national policy commissions, elected officials, state government offices, local non-profit agencies, businesses, and the general public * Serve as the City liaison to the new Community Food Access Coalition (CFAC) * Serve ex officio as co-chair on the new Community Food Access Advisory Commission (FAC) * Coordinate and oversee the annual budget for food insecurity and food access initiatives * Manage all additional city and county grant and philanthropic funding awarded or allocated for food initiatives * Develop and maintain system to evaluate and disseminate data related to the impact of funding initiatives on the level of food security * Oversee all ongoing food initiatives of OPHS including the Grocery Access Program, Community Compass, Indy Food Fund, Local Grocer Coalition, and technical assistance to small grocers. * Coordinate with the Neighborhood Food Champions Program and food relief efforts with LISC, Indy Hunger Network and affiliated food banks * Serve as the city's representative on the board of the Indy Hunger Network, Purdue Extension Marion County, Equitable Food Access Advisory, and any other appointed roles within the food system * Coordinate with OPHS chief communications officer to ensure accurate information about the availability of state and federal food benefits, nutrition, food insecurity resources, and OPHS initiatives is disseminated to members of the public * Coordinate with the Marion County Public Health Department on the development and implementation of overlapping nutrition and food policy initiatives * Supervise all city, coalition and contracted team members including direct reports * Ensure that OPHS initiatives in the food policy area are well-integrated with other OPHS initiatives in the areas of violence reduction, housing and homelessness, and reentry * Provide accountability and transparency to OPHS Director and OPHS CFO regarding budgeting, spending, and advance planning * Must maintain confidentiality at all times * This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time Qualifications Bachelor's Degree in Social Services, Social Administration, Nutrition, or a related field with an industry certification of CMP or FSLI. With eight (8) years of experience in a similar role with progressive responsibilities. Must be knowledgeable in effective leadership and management. Must be technology savvy. Must understand the practices and processes associated with various sectors of the food system. Preferred Job Requirements and Qualifications Master's Degree in Social Services, Social Administration, Nutrition, or a related field with an industry certification of CMP or FSLI. With eight (8) years of experience in a similar role with progressive responsibilities in the areas of public policy, public administration, food policy, nutrition, or other food science field. Experience in public-sector administration and experience in drafting and administering local government policies or federal food nutrition policies. Experience ensuring technical support and compliance with appropriate local, state, and federal food regulations. Must be knowledgeable in effective leadership and management. Must be technology savvy. Must understand the practices and processes associated with various sectors of the food system.

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Job DescriptionBenefits: Bonus based on performance Company parties Competitive salary Employee discounts Flexible schedule Free food & snacks Opportunity for advancement Training & development About the Role: This role serves as the welcoming face, heartbeat and vibrant pulse of the Academy, orchestrating the rhythm of music education with enthusiasm. From warmly welcoming students, to driving sales and developing positive relationships. You will play a pivotal role in creating exceptional experiences. If you're driven by passion, thrive in a sales-oriented environment, and crave the excitement of contributing to musical journeys, we can't wait to hear from you! Responsibilities: Administrative Support: * Provide comprehensive administrative assistance to directors and staff, including handling phone calls, emails and inquiries. Maintain and update office records, documents and filing systems, and ensuring accuracy and accessibility. * Customer Service: Greet and assist customers visiting the academy with a friendly face, and a professional first point of contact. Address customer inquiries, and provide information about our music lessons programs. * Inventory Management: Maintain inventory levels of office, retail items, cleaning supplies, etc. ordering as needed. Keep track of equipment and accessories, to ensure availability for academy, teachers and customers. * Data Entry and Reporting: Enter data into databases and generate reports as required. Compile and analyze data to support decision making, and improve operational efficiency. * Communication: Communicate effectively with Directors, Staff, Teachers and Partners of the Academy. Draft and proofread correspondence, documents, and reports as necessary.

. Must live in the Indianapolis area. Pay: $21.82/hour In this role you will: Maintain daily office administrative tasks including managing the team phone, fax lines and shared email inbox. Assist healthcare providers and reporters in gaining access to web-based applications and troubleshoot any issues in accessing the application or any of its features. Upload all laboratory reports, refusals and diagnostic information to the appropriate child health information profile in the web-based applications. Fax all newborn screening result requests to the requestor. Track all required hospital reporting for newborn screening. Organize, file and retain all consent cards according to record retention policies. Develop and publish the quarterly Genomics and Newborn Screening program newsletter. Maintain program webpages. Utilize an online listserv platform to distribute messages to Genomics and Newborn Screening partners. Maintain shared list of presentation and exhibits including processing registrations, invoices, payments, requesting and confirming staff attendance and ensuring materials are available to staff attending meetings. Attend community outreach events on behalf of the program as needed. Mail education materials, letters, or other required correspondence. Adhere to all state and federal regulations.

Job Description About Cornerstone Construction Group Cornerstone Construction Group, LLC is Certified minority-owned (MBE) General Contracting firm regionally recognized as a Certified 8A Federal contracting & Construction Management Services firm that is dedicated optimal performance and leadership to our customers and communicates. Established since 2013. Cornerstone Construction Participates in E-Verify, drug-free workplace and background screening each employee as a preplacement requirement. Our employees enjoy a work culture that promotes an environment of growth and development for our employees were practices, creativity and ideas are encouraged. As a part of our efforts to provide high quality and expectational services to our clients and community that we serve, Cornerstone is looking to bring on board a dedicated Construction administrator to join our team in our Indianapolis office. This excellent candidate will support the daily operations of the office. The ideal candidate has prior work history in construction, contracting, and /or related field. The ideal candidate is also high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Duties & Responsibilities include, but not limited to: Basic Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Keep Track of documents, and meet deadlines, pre-quality subcontractors. Liaison: Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies. Act as point person for office guests. Communicate policies and procedures - Alert employees of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Establishes and maintains basic project control logs. Reviews and enters data from timesheets and daily tickets for job cost tracking. Saves and maintains data in company cloud system. Aids estimating team as needed including potential bid opportunities and bid preparation. Assists Human Resources with hiring and orientation process. Assists safety team in administration duties. Assists payroll department with data entry and reporting. Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner's representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information. Additional duties as assigned. Requirements: Excellent organizational and interpersonal skills . Must be detailed oriented, punctual, and work well within a team. Initiate tasks and execute accurately. Ability to administer several tasks independently and concurrently. Team player with self-confidence and professional presence. High degree of maturity and business judgment. Possess a positive High-energy attitude and work ethic. Ability to assess and prioritize multiple tasks, projects, and demands. Strong verbal and written communication skills. Proficiency in Microsoft Office (especially MS Word, Excel and PowerPoint, Teams, etc.) Excellent organizational and interpersonal skills. Passionate, self-motivated, and dedicated to high-quality work. 5 years' experience as an administrative assistant, secretary or receptionist minimum Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) A "Together WE Win" Team Player attitude a must! Minimum 1-2 years' project/construction administration experience preferred. 2-year College preferred Cornerstone Construction benefits include completive salary, health care benefits, paid time off, Holiday, & vacation time, retirement savings/ 401k and professional development, team events, etc. Powered by JazzHR gLb8cUECSL

Job Description Office Coordinator - An integral team member who ensures that the office runs smoothly, while supporting the accounting, HR, administrative, and technical project teams. This team member should have a demonstrated strong understanding of the following skills: Technical writing and data entry Strong self-task management. This includes, but is not limited to: Prioritizing tasks. Completing tasks within the indicated timeframe. Communication Organizational skills This team member is also responsible for: Maintaining and ensuring the guest experience in a meaningful, special, and professional as needed Greeting expected guests as identified, maintaining lobby cleanliness, welcome screen setup Daily office administrative coordination Collect, file, and distribute paperwork, bills, and office supplies Assist in booking travel and event registration for staff as needed Maintain office cleanliness Wipe down surfaces and conference rooms Organize and tidy storage room Inventory management Vehicle maintenance and mileage tracking Office and kitchen supply ordering and inventory Food and beverage ordering and inventory Support accounting tasks including but not limited to: Invoice receipt and check entry Billings entry and coordination Credit card statement distribution and assistance in expense entry as needed Assist in AR tasks and follow ups Assist in project entry as needed Marketing and events coordination assistance Assist in coordinating lunch and learns and company events Track job fairs and conference events to facilitate registration assistance Leadership assistance Manage leadership calendars and coordinate internal/external meetings Assist in assigned special projects as delegated by leadership team Certifications and Compliance Support Maintain COIs and business certifications Track employee professional license renewals for technical disciplines Complete all MBE/DBE submissions Send receive and file all W9s as required

**The Best Teams are Created and Maintained Here.** + The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch. The Branch Administrator serves as the key contact point for employees, clients, region, and corporate. **Duties and Responsibilities:** **Payroll Administration** + Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms. + Process and enter weekly timesheets accurately and in a timely manner. + Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers. + Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting. + Run payroll edit reports, verify employee entries, and make corrections as needed. + Communicate verification and any required updates to Corporate Payroll. **Billing and Invoicing** + Prepare and process contract and work order billings, including snow, irrigation, and enhancement services. + Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers. + Enter billings into the billing system, print and mail invoices, and maintain organized client billing files. + Record all billings in the work order log and ensure timely submission to clients. **Accounts Receivable** + Generate and review aged receivables reports weekly, identifying accounts over 30-45 days past due. + Collaborate with Branch and Account Managers to determine appropriate collection strategies. + Contact customers to confirm payment status, update notes in the AR system, and follow up as needed. + Send invoices, collection letters, or legal documentation as required to resolve outstanding balances. **Accounts Payable** + Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping. + Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log. + Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required. + Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable. **General Office Administration** + Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems. + Order and manage office supplies in alignment with budget guidelines. + Prepare client proposals, contracts, and professional correspondence as needed. + Process incoming and outgoing mail and run reports as directed by branch leadership. + Maintain organized job and client files to support operational efficiency. **Human Resources Support** + Prepare and manage new hire packets, employee personnel files, and I-9 documentation. + Coordinate employee uniform ordering, distribution, and returns. + Assist with workers' compensation reporting and monitor claim status. + Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures. **Accounting Administration** + Assist with month-end close and reporting as directed by the Branch Manager and Controller. + Compile and submit required accounting and administrative materials for review and audit purposes. **Education and Experience:** + Bachelor's or Associate degree in Business or a related field, and/or 3 - 5 years' experience in an office environment with accounting related responsibilities. + Communicate clearly orally and in writing to a variety of audiences. + Identify and solve problems. + Proficient in Excel, Word, and Outlook + Ability to learn BrightView's internal software systems. + Good data entry and typing skills. + Ability to operate fax, copier, and multi-line phone. + Good working knowledge of basic accounting, human resources, general business, grammar, and spelling. **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers + Position is sedentary; must be able to remain in a stationary position for the majority of time. **Work Environment:** + This role works in an indoor office work environment. **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._

The Bilingual Family Office Coordinator serves as the first point of contact for families, students, and visitors. This role ensures smooth daily operations of the front office, provides exceptional customer service, and supports communication between the school and its multilingual families. The coordinator manages enrollment documents, attendance, family inquiries, and school communications while maintaining a welcoming, efficient, and organized office environment. This position requires strong bilingual communication skills, professionalism, and the ability to multitask in a fast-paced school setting. Requirements: Family Engagement & Communication: ● Serve as a friendly, professional representative of the school to all families, students, and visitors. ● Provide high-quality customer service in English and Spanish. ● Translate or interpret school information for families, including messages, forms, announcements, and meetings. ● Communicate clearly with families regarding attendance, enrollment, student needs, and school procedures. ● Support family onboarding, orientation, and ongoing communication throughout the year. Front Office Operations: ● Manage phone lines, greet visitors, and direct inquiries to the appropriate staff. ● Maintain a clean, orderly, and welcoming office environment. Process daily attendance, enter data accurately, and support attendance follow-up systems. ● Assist with student registration, records, and required documentation. ● Maintain confidentiality of student and family information at all times. Administrative Support: ● Support staff with copying, filing, organizing documents, and distributing communication. Maintain accurate records, logs, and required documentation (attendance, visitor sign-in, records requests, etc.). ● Help coordinate family events, school functions, and communication efforts. ● Manage office supplies and submit requests for needed materials. ● Assist administrators with scheduling meetings, preparing materials, and general clerical tasks. Student Support & Safety: ● Support daily student needs such as late arrivals, early dismissals, minor injuries, medication procedures (non-medical tasks), and basic supervision. ● Monitor student movement in and out of the office to maintain school safety and accountability. ● Follow school protocols for visitors, emergencies, and student safety. Collaboration & Professional Conduct: ● Work closely with administrators, teachers, support staff, and families to maintain strong school operations. ● Participate in staff meetings, trainings, and professional development as required. ● Maintain a high level of professionalism, discretion, and reliability. ● Uphold all school policies, procedures, and expectations. Qualifications: ● High School Diploma or GED required; associate degree preferred. ● Bilingual fluency in English and Spanish required ● Experience in a school office, customer service, or administrative role preferred. ● Strong communication, organization, and interpersonal skills. ● Proficiency with email, basic office software, and student information systems (training provided). ● Ability to multitask, handle confidential information, and maintain a calm demeanor under pressure. ● Must complete and clear all Indiana background check requirements for school personnel. Submit: ● Resume ● List of References Interested in applying or learning more? Email Principal Watson at ******************* with your resume and professional references, or to request additional information. Standard employee benefits package including: * 10 work days of annual paid time off as sick & personal days * Contribution to your State and or Federal Retirement Plan * Medical and dental insurance (60% of your monthly premiums will be paid by the employer) * Voluntary Vision Insurance (100% paid by the employee) * Voluntary Short Term Disability Insurance (100% paid by the employee) * Life Insurance (100% paid by the employer) * Long Term Disability Insurance (100% paid by the employer) * 75% and up to $3000 tuition reimbursement for your professional development courses / workshops depending on budget availability * Relocation bonus up to $2500 if you move more than 50 miles to accept this position

**Discover a more connected career** A successful Office Coordinator shall monitor and coordinate the activities of field personnel; shall assist in ensuring that all timekeeping/payroll/project data is processed and accounted for timely and accurately. At a minimum, the position requires a good working knowledge of general office functions; experience working with various software applications including Microsoft/Google suite and similar data management tools; strong problem solving or troubleshooting skills; ability to use a computer and other office related equipment; ability to read, understand, interpret, input, and analyze data with a high degree of accuracy. **Connecting you to great benefits** + Weekly Paychecks + Paid Time Off, Parental Leave, and Holidays + Insurance (including medical, prescription drug, dental, vision, disability, life insurance) + 401(k) w/ Company Match + Stock Purchase Plan + Education Reimbursement + Legal Insurance + Discounts on gym memberships, pet insurance, and much more! **What you'll do** + Completion of low level tasks in support of an assigned department/project. + Receive, organize, file, and maintain documents and/or data for an assigned department/project. + Create, update, validate and forward various forms of communication to internal and external recipients. + Read, interpret, and input data in support of an assigned department/project. + Additional Duties as assigned. **What you'll need** + Prior work related experience. + Proficient in the use of office hardware and software. (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.) + Excellent Customer Service skills and strong English language skills both oral and written. + Authorized to work in the United States. + Successful completion of pre-employment drug screen, background, and motor vehicle record check. **Why grow your career with us** Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. **Building stronger solutions together** Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Job DescriptionSalary: $15-$20/hour We are looking for a skilled Office Coordinator to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities. An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed. The goal is to ensure that office operations are efficient and add maximum value to the organization. Responsibilities Follow office workflow procedures to ensure maximum efficiency Maintain files and records with effective filing systems Support staff with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.) Greet and assist clients when they arrive at the office Monitor office supplies inventory and place orders Skills Proven experience as office coordinator or in a similar role Experience in customer service will be a plus Outstanding knowledge of Microsoft Office Working knowledge of office equipment (e.g. optical scanner) Excellent communication and interpersonal skills Organized with the ability to prioritize and multi-task Reliable with patience and professionalism Associates/College degree; BSc/Ba in business administration or relevant field is a plus

Job DescriptionSalary: Be the Calm at the Center of It All AtThrive Now Recovery Center, we know that true healing requires more than clinical careit requires a space that runs smoothly, communicates clearly, and feels safe from the moment someone walks through the door. As our Office Coordinator, youll play a critical role in making that happen every day. Were looking for a reliable, organized, and mission-aligned professional to lead our administrative operations in Pleasant Hill. In this role, youll support the client journey, help our team work more effectively, and ensure the center operates with excellence behind the scenes. Key Responsibilities: Client & Front Office Operations Ensure the front desk is welcoming, professional, and efficient Support the intake and admissions process by coordinating schedules and managing documentation Maintain confidentiality and compliance with HIPAA standards Administrative & Staff Support Manage staff schedules, shift coordination, and coverage Oversee all clerical functions Coordinate supply orders, equipment maintenance, inventory and vendor relationships Assist ED with internal reporting and time keeping Systems & Compliance Maintain organized systems for documentation, filing, and communication Assist in preparing for audits and ensuring readiness for regulatory reviews Track administrative processes to identify and implement efficiencies Culture & Communication Foster a team-focused environment through leadership and day-to-day support Promote our core values of kindness, teamwork, empathy, integrity, excellence, and mission Communicate clearly and proactively with team members across all departments Qualifications: High school diploma or GED required; Associates or Bachelors degree preferred Minimum of 2 years in office management or administrative coordination (healthcare or recovery setting a plus) Proficiency with Microsoft Office Suite and comfort with scheduling or timekeeping systems Strong verbal, written, and interpersonal communication skills Ability to multitask, prioritize, and stay calm in a fast-paced environment CPR and First Aid certification required (or obtained within 30 days of hire) Work Conditions: Full-time, on-site role in a professional recovery center setting Indoor, climate-controlled environment with standard office equipment Must be able to sit, stand, and lift up to 10 lbs frequently (and up to 50 lbs occasionally) Frequent interaction via phone, email, and in-person communication Why Thrive Now? Were building something meaningful in Pleasant Hilland we want people on our team who are excited to grow with us. This is your chance to be part of a center that values compassion, structure, and service equally. Your work behind the scenes will make healing possible up front. Apply Today: If you're ready to bring order, energy, and heart to a mission-driven team, we want to meet you. Lets make recovery possibletogether. Equal Opportunity Employer: Thrive Now is an equal opportunity employer. We consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran status, in accordance with federal law.

Full-time Description Centurion Land Title is seeking an organized and detail-oriented Office Administrator to support the smooth execution of real estate closings. In this role, you'll help ensure every transaction is handled with accuracy, efficiency, and professionalism. Ideal for individuals who thrive in a fast-paced, customer-focused environment, this position plays a crucial role in managing closing documentation, coordinating with clients and vendors, and supporting internal teams. You'll serve as a vital connection between title production and escrow operations to keep everything moving and everyone informed. Essential Responsibilities Provide administrative support throughout the escrow and title closing process. Manage files after title production, preparing transactions for closing. Gather necessary documentation to clear title issues, such as payoffs, judgments, utility bills, and other required materials. Communicate with clients, agents, lenders, and vendors to obtain missing information and ensure file completeness. Review incoming orders and maintain accurate, detailed file notes. Complete and send out Closing Protection Letters (CPLs) when needed. Distribute title commitments and closing documents to all relevant parties in a timely and accurate manner. Share lender title packages, including CPLs, fee breakdowns, commitments, and wire instructions. Ensure all required data for closing is received, such as seller info and payoff authorizations. Cross-check title commitments and purchase agreements for consistency and accuracy. Perform title curative tasks to resolve discrepancies and reach "clear to close" status within five days of title commitment. Order and review essential legal documents such as: - Deeds (e.g., Quit Claim Deeds) - Power of Attorney forms - Corporate records and business entity authorizations Input and track key information in title software systems, including: - Surveys and special assessments - HOA fees and transfer costs - Property tax statements - Home warranty details Maintain positive, effective communication with all parties involved-buyers, sellers, attorneys, agents, lenders, and internal staff. Requirements Knowledge, Skills and Abilities Experience in real estate, title, or escrow preferred. Strong organizational and time management skills. High attention to detail with the ability to spot discrepancies and follow through. Excellent verbal and written communication skills. Comfortable using Microsoft Office and real estate/title software. Friendly, professional demeanor with a customer-focused approach. Experience and Training High school diploma required, some college preferred. Prior experience in administrative, real estate, escrow, or title roles is strongly desired. Physical Demands and Work Environment Physical Demands: Primarily desk-based role with regular computer use. Occasional lifting of files or office supplies (up to 20 lbs). May require standing or walking during office tasks or meetings. Work Environment: Standard office setting with regular in-person attendance. Collaborative, fast-paced environment. Climate-controlled workspaces with standard office equipment. Interactions with clients, agents, and internal departments daily. Job Dimensions Daily interaction with real estate professionals, clients, attorneys, and internal teams. Collaborates closely with escrow officers, title production, and administrative staff to keep transactions moving efficiently. We offer a comprehensive Strong Total Rewards benefits package designed to support the well-being and success of our employees. Health & Wellness: Enjoy comprehensive health insurance plans, including medical, dental, and vision coverage, to keep you and your family healthy. Retirement Savings: Take advantage of a 401(k) plan with company match to help you plan for your future. Paid Time Off: Benefit from paid vacation, holidays, and personal time to ensure you maintain a healthy work-life balance. Professional Development: We support your growth with training, education, and opportunities for career advancement. Employee Assistance Program (EAP): Access confidential counseling and support services for personal or professional challenges. We're committed to providing our employees with the tools and resources they need to thrive both personally and professionally. Centurion Land Title is an affiliate company of Ruoff Mortgage. Ruoff Mortgage reserves the right to modify, interpret, or apply this in any manner the company desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At Will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities. While we thank all candidates for your interest in our company, only those selected for interviews will be contacted. Ruoff Mortgage is an equal opportunity employer.

SS. Peter & Paul Catholic School is seeking a welcoming, organized, and dependable Part-Time School Secretary to support our school community. This position serves as the first point of contact for students, families, staff, and visitors and plays an important role in the daily life of our Catholic school. Responsibilities include: Greeting students, parents, and visitors with warmth and professionalism Answering phones, emails, and general inquiries Assisting with attendance, records, and basic clerical tasks Supporting the principal, teachers, and office operations Maintaining confidentiality and professionalism at all times DOR Benefits Link Requirements Qualifications: Strong communication and organizational skills Ability to work collaboratively in a faith-based environment Basic computer and office skills Support for the mission and values of Catholic education

Responsive recruiter Replies within 24 hours Benefits: Weekly pay via Direct Deposit Bonus based on performance Company parties Competitive salary 🌟 Join the Enchanted Hearts Home Care Team in Indianapolis, Indiana! 🌟 Are you ready to make a meaningful impact in the lives of others? At Enchanted Hearts Home Care, we're dedicated to providing exceptional care and support to those who need it most. Join our compassionate team and start a fulfilling career today! Schedule: Monday to Friday: 35 hours per week ; 9am to 4pm (Office Hours) Pay Range: Competitive rate of $18 (with potential for bonus incentives) Company Overview: Enchanted Hearts Home Care is a dedicated provider of home care services, specializing in personalized care that empowers individuals with disabilities to thrive in their own homes and community. We foster a supportive, collaborative work environment where our team members are encouraged to grow professionally and personally. We believe in maintaining a culture that values trust, teamwork, and commitment to both our clients and our staff. What We Believe In: Compassion: We treat everyone with kindness, empathy, and respect. Integrity: We operate with honesty and transparency in all interactions. Excellence: We are committed to delivering the highest quality of care and service. Teamwork: We believe in collaboration and supporting one another to achieve our goals. Client-Centered Care: We focus on meeting the unique needs of each client, ensuring their comfort, safety, and well-being. Role OverviewThe Office & Field Support Coordinator plays a vital role in keeping daily operations organized, ensuring clients and caregivers are supported, and maintaining accurate schedules and documentation. This position provides a mix of in-office administrative support, caregiver and client coordination, and occasional field errands. When the Care Coordinator is in the field, you'll confidently ensure nothing falls through the cracks. From handling time-sensitive client enquiries to maintaining accurate care records and coordinating staff schedules, your contribution will directly impact the quality of care we deliver and the reputation we uphold. Core Responsibilities: Scheduling & Authorizations: Create and maintain caregiver schedules in CareSmartz, ensuring hours match each client's authorized NOA (Number of Authorized hours). Review NOAs received via fax and enter correct service type, Medicaid number, and monthly hours into CareSmartz. Monitor upcoming authorizations and expiration dates, updating as needed. Coordinate with Care Coordinator and Caregivers to fill open-shifts or schedule adjustments prompty. Client & Caregiver Communication: Answer incoming calls, transfer or respond as appropriate compassionately; Assist with overflow calls when the Care Coordinator is unavailable. Conduct 30-day client check-in calls to monitor satisfaction, note changes in health or care needs, and record updates. Communicate with caregivers about compliance requirements, expired documents, or missing timesheets. Collect missing caregiver paperwork (e.g., Timesheets and TB test results) and submit via email when needed. Assist with general inquiries from clients, caregivers, and case managers via phone, email, and text. Caregiver Compliance Track and update caregiver TB test results (valid for 2 year). Contact caregivers when renewal is needed and file updated documents in the client's folder. Maintain organized compliance folders (digital and paper). Office & Administrative Tasks Open and sort mail; Deliver relevant documents to the correct team members. Maintain office supplies and perform supply runs (Walmart, Kroger, etc.) for essentials such as paper products, drinks, and front desk items. Keep the office organized and tidy, ensuring a professional environment. Company Vehicles Coordinate routine maintenance and cleaning for company vehicles (oil changes, brake checks, car washes, etc.) Drop off and pick up vehicles from Prime Car Wash or Crew Car Wash as needed. Client Transport & Support Transport clients to medical appointments or meetings as assigned (e.g., when the Care Coordinator is unavailable or attending BDS meetings). Represent the company professionally while supporting clients in transit. Events & Marketing Support Assist with marketing and community events (1 to 2 times weekly, typically Wednesdays and Fridays). Help plan and setup for caregiver and client events (e.g., holiday parties, appreciation days). General Support Step-in as needed to assist with administrative tasks, special projects, or coverage for the Care Coordinator. Maintain flexible and cooperative attitude to support smooth office operations. Results & Expectations: Shifts and Authorizations are accurate and up-to-date in CareSmartz. 30-day Client Calls are completed and documented on time. Caregiver compliance files remain current and organized. Office and company vehicles are well maintained and supplied. Tasks are completed proactively, with strong communication and minimal follow-up needed. Qualifications Strong attention to detail and organization skills. Reliable, professional, and able to handle multiple priorities. Proficient with computer systems (CareSmartz preferred, or similar software) Excellent communication skills, both written and verbal. Valid Driver's License and has Own Reliable Transportation. Experience in Home Care or HealthCare administration is preferred. Reports & Communication: End-Of-Day Reports: Summarize tasks completed, client calls, and pending items. Weekly Check-In: Brief update to the Care Coordinator on scheduling, compliance, and supply tasks. Requirements: Minimum of two (2) years of experience in a Care Coordinator or similar role within the healthcare or home care industry. Strong communication skills, with the ability to manage relationships with clients, families, caregivers, and case managers. Highly organized with exceptional attention to detail, especially in documentation and compliance tasks. Ability to manage multiple tasks efficiently and prioritize work in a fast-paced environment. Proficiency in using Care Management Software, such as CareSmartz. Compassionate and empathetic approach to client care, with a commitment to improving client's quality of life. Valid Driver's License and Reliable Transportation for in-home assessments and marketing events. Perks & Benefits Competitive Base Pay Structure: We offer salaries that reflect not only your skills & experience but rather on the specific care needs of our clients. Ensuring fairness, transparency, and sustainability to both you and our clients. Employee Appreciation & Recognition: We foster a culture of appreciation, recognizing and celebrating your achievements through various programs Weekly Pay via Direct Deposit: Receive consistent and convenient weekly payment via our direct deposit method Anniversary Bonus: We value your commitment and celebrate your milestones with us Performance Recognition: Your great contributions will be recognized and rewarded through our comprehensive recognition programs Incentive Bonus: Maximize your earning potential with our performance-based incentive bonuses, including opportunities for Referrals and Caregiver Excellence (Monthly, Quarterly, and Annually) Premium Holiday Pay: Earn time and a half for major holidays worked Professional Development: Remote training opportunities and upskilling programs. This Role Is Perfect for You If You Are Passionate about providing excellent customer service and creating a welcoming environment. Highly organized, with the ability to manage events, onboarding, and front desk operations smoothly. A strong communicator who can build rapport with clients, caregivers, and team members. Excited about the opportunity to contribute to a growing home care agency and help enhance its community presence. Compensation: $18.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Scope: The Administrative Office Assistant is to be proficient in every aspect of performing the functions of this position. The Administrative Office Assistant's overall responsibility, and objective, is to provide administrative support to the Office through a wide array of tasks while upholding Diamond Pet Foods overall mission. Duties and Responsibilities: Provide outstanding internal and external customer service Promptly answer incoming calls utilizing a multi-line phone system with proper phone etiquette Promptly answer/greet door visitors assisting/checking them in/out accordingly Assist with courier shipping labels and confirm receipt of packages through various couriers and vendors. Process Invoices and POD's accurately for Accounts Payables Process AP statements and request invoices Review and confirm all information on Receiving Logs are accurate and keyed in system correctly Responsible for sending out the load list communication Office supply inventory which includes maintaining copier machine responsibilities Maintain general cleanliness of Office/ Conference Rooms Filing and Retention of Logs Support Human Resource Manager with annual/monthly parties/luncheons and tasks Answer corporate questions regarding receiving paperwork, invoices, and trucking in/out times Report any discrepancies in paperwork to the department responsible Check system ensuring purchase order numbers are open in IFS Scanning and coping of paperwork Receive/sort/distribute mail Must maintain a customer service-oriented attitude (professional, pleasant, helpful, etc.) Participate in all safety programs. Be an employee champion who will maintain a strong and positive working relationship with all employees with the utmost integrity, confidentiality, and ethical values. Additional Job Functions: Assist in maintaining a positive team environment and good working relationship by maintaining a positive attitude toward all Diamond team members, vendors, and customers. Assist as backup for Inputting Shipping Log data entry in various Excel spreadsheets. Assist as back up with completing international loads. Working overtime is mandatory and requires full participation including availability to work occasional weekends if needed. Accept temporary assignment changes to assist other areas including coverage for other employees' absences whether preplanned or on short notice, maintaining a positive and professional attitude. Complete work in a timely, accurate and thorough manner and be conscientious about assignments. In accordance with Diamond philosophy, the Administrative Assistant is expected to champion and direct continuous learning and improvement in all functions. Must work in a safe, professional manner while performing all functions in accordance with sound safety practices and procedures. Must promptly report all safety violations, safety hazards, accidents, property damage, or near misses to management immediately. Participate effectively in a team atmosphere by modeling and promoting conflict resolution, diversity, ethical practices, and organizational citizenship.Responsible for other duties as deemed necessary by Management. QUALIFICATIONS: Ability to work independently without immediate direction or oversight. Self-motivated with a high degree of initiative and integrity. Excellent communication skills, both oral and written, to effectively communicate in a professional manner. Excellent interpersonal skills (communication, listening, team player, cooperative, approachable). Ability to be organized, flexible, and perform acceptably under pressure. Ability to handle highly sensitive matters and maintain confidentiality. Must be proficient in using a computer system and Microsoft Office Applications such as Word, Excel, Power Point and Adobe Acrobat. Must successfully pass a pre-employment background and drug screening.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a temporary/PRN position working various shifts as needed between Monday-Saturday, 6:30am-8:30pm. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned