Post job

Office administrator jobs in Iowa - 854 jobs

  • Sourcing & Supply Chain Assistant

    Forza

    Office administrator job in Council Bluffs, IA

    About the Role The Sourcing Specialist is a pivotal, high-impact role responsible for strengthening Forza's supply chain, driving cost reductions, and accelerating the launch of new products. Working closely with Purchasing, R&D, Operations, and Sales/Business Development, this role ensures we have reliable, cost-effective suppliers and the materials and components needed to support growth. This is a hands-on, ownership-driven role in a fast-moving manufacturing environment. The ideal candidate is resourceful, persistent, highly analytical, and thrives on building strong supplier partnerships while delivering measurable results. Key Responsibilities Supplier & Raw Material Sourcing Research, identify, and source new equipment required to support production and automation initiatives. Ensure secondary suppliers exist for all key raw materials and products to reduce risk and strengthen our supply chain. Source all raw materials required to produce new products developed by R&D. Source products and components needed for new customer projects, as directed by Sales and Product Development. Identify products within the current mix that could be sourced from alternate vendors to improve margins. Network with potential vendors and suppliers to identify new product opportunities for the sales team. Vendor Management & Qualification Vet, approve, and onboard new vendors according to Forza's standards for quality, compliance, cost, and reliability. Maintain strong, strategic vendor relationships and negotiate pricing, terms, and lead times. Monitor vendor performance and implement corrective actions or supplier changes when needed. Cross-Functional Testing & Development Work closely with R&D to test new raw materials and components, ensuring they meet quality, performance, and regulatory requirements. Assist in qualification runs, first production trials, and validation of newly sourced materials/products. Cost Reduction & Continuous Improvement Identify and execute cost-saving opportunities across raw materials, packaging, freight, and other procurement-related areas. Analyze market trends, pricing movements, and category risks to guide purchasing strategy. Provide cost analysis and sourcing recommendations to leadership and Purchasing. Documentation & Compliance Ensure all sourced materials and suppliers meet Forza and regulatory requirements. Maintain accurate records for suppliers, pricing, testing results, contracts, and approvals. Support Purchasing with accurate, timely data for ERP updates, purchase orders, and vendor records. Qualifications Strong negotiation, relationship-building, and analytical skills. Ability to manage multiple projects with urgency and attention to detail. Comfortable working in a high-accountability, performance-driven environment with cross-functional partners. Self-starter who thrives in a dynamic, fast-paced manufacturing company. Success Looks Like Secondary suppliers established for all critical raw materials within defined timelines. Measurable cost reductions across materials, packaging, and freight. On-time sourcing support for all new product developments and sales-driven projects. Strong supplier relationships and documented vendor performance. Improved margins from alternative sourcing and supply-chain optimization.
    $21k-38k yearly est. 4d ago
  • Job icon imageJob icon image 2

    Looking for a job?

    Let Zippia find it for you.

  • Executive Administrative Partner

    Meta 4.8company rating

    Office administrator job in Des Moines, IA

    Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.
    $48.4-69.5 hourly 28d ago
  • Office Coordinator for Education Department

    Clarke University 2.8company rating

    Office administrator job in Dubuque, IA

    At Clarke University, we look for individuals who lead from the heart and embrace our values of education, charity, justice, and freedom. By creating a community focused on care, we empower everyone at Clarke to do and be their best. We offer meaningful work, a safe and friendly work environment, and an outstanding benefits package including tuition remission, paid holidays vacation and sick time, and extensive professional development opportunities. So, if you're looking for a place you can make a positive impact, we hope you'll consider our One Clarke, One Community. Clarke invites applications for a full-time Office Coordinator in the Education Department. This position Performs administrative, clerical, and record-keeping duties in support of the operation of the Education Department. The Office Coordinator will work collaboratively with faculty members and assist students. The ideal candidate will possess the following: * High School diploma or GED plus 4 years of experience in a similar position or equivalent education and experience. * Excellent communication skills * Demonstrated ability for attention to detail and the ability to organize information and prioritize tasks * Ability to work collaboratively, as well as independently To apply, please apply online at ******************************** Clarke University is committed to fostering a welcoming campus community that celebrates the unique contributions of each person and promotes an inclusive learning environment. Clarke University does not discriminate against any employee or any applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.
    $35k-40k yearly est. 60d+ ago
  • Travel Skilled Nursing Facility (SNF) Physical Therapy Assistant - $1,510 per week

    Ascentia Staffing 4.1company rating

    Office administrator job in Laurens, IA

    Ascentia Staffing is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Laurens, Iowa. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Physical Therapy Assistant is needed in Laurens, IA. This Physical Therapy Assistant assignment is for 13 weeks and the setting is Skilled Nursing. Rotate between facilities with mileage reimbursement. Pay of $1510 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy and only work with clients that we have a direct relationship. This enables us to provide Physical Therapy Assistant candidates with an excellent experience in every assignment. The majority of the time our Physical Therapy Assistant candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Physical Therapy Assistant include medical, dental, vision, and 401K. In addition, we offer the Physical Therapy Assistant licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #31. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits
    $26k-34k yearly est. 4d ago
  • Clerk/Administrative Support

    Collabera 4.5company rating

    Office administrator job in Cedar Rapids, IA

    Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Job Description Position Summary: Responsible for the processing of various administrative and processing activities generated via various queues, including electronic and paper work queues, system reports, databases and incoming correspondences. Meet compliance expectations for all Standard Operating Procedures as well as Policies and Procedures (FOPP). Essential Duties and Responsibilities: Fulfills all assigned customer account related requests in a timely manner. Examples of tasks may include: Transact customer account maintenance requests received in electronic work queue or file; may include DMS (document management system), Outlook email, excel, or other sources. Fulfill customer document requests using approved processes and procedures. Ensure customer account privacy standards are maintained. Handle incoming customer paper correspondence, including returned mail, following all established guidelines and procedures. Use email, electronic queue, fax and hardcopy processes as appropriate Perform related duties as assigned by supervisor Qualifications Education: · High school diploma or equivalent experience Type & Amount of Experience · Ability to follow instructions and important · Ability to learn and use new systems very important · Strong attention to detail and organizational skills are required · Attendance and punctuality are essential for this position · Previous clerical experience helpful o Good oral and written communication skills o Demonstrated team player Software Expertise: · Knowledge of Microsoft Office applications (Word, Excel, Outlook) is helpful; must be able to learn - track and create reports, data entry · Proficiency in keyboarding skills expected Physical Requirements: Standard office environment including sitting while performing computer work Some walking to different areas of the department as duties require May include delivering paperwork or stack of items Additional Information All your information will be kept confidential according to EEO guidelines.
    $30k-40k yearly est. 60d+ ago
  • Office Administrator

    Eide Bailly 4.4company rating

    Office administrator job in Des Moines, IA

    Work Arrangement: In Office A Day in the Life A typical day as an Office Administrator might include the following: * Promotes the EB culture and office engagement by ensuring office/department events such as staff meetings, social activities, volunteer events, wellness screenings, flu shots, etc. are consistently occurring. * Ensures the success of the Administrative team and serves as a resource to the Administrative Manager. May serve as a Career Advisor. * Manages office/department operations including changes in policies and procedures, creating efficiencies and reducing costs as deemed necessary. * Makes final decisions on administrative hires, oversees on-boarding of all new hires, and participates in performance roundtables. * Oversees finance and practice management related processes for the office/department. * Oversees facilities and safety management for the office building and daily office operations including office layout, FF&E and selection of vendors. * Oversees the administrative team management including coordination to ensure office coverage and approve time off requests * Oversees Office Learning Coordinator and professional licensing and membership processes * Serves as resource to the Market Leader, Department Heads and Regional OA to create consistency and efficiency across the office and supporting office initiatives. Completes projects as assigned. * Coordinates vendor contracts for the office * Reviews office payroll hours bi-weekly. * Participates in benefit and culture overviews for local recruiting efforts. * Ensures timely and accurate performance on assigned projects. * Maintains compliance with project budgets, turnaround times, and deadlines. Who You Are * You have 5+ years of experience in office management including supervisory experience required. A Bachelor's Degree in Accounting or Business Administration preferred. * You have knowledge of practice management systems. * You can formulate and analyze reports and interpret financial reports. * You can plan, organize, develop, implement and interpret the programs, goals, policies and procedures of a large organization. * You have knowledge of facilities management processes and principles. * You can communicate clearly in writing and verbally. * You can work on multiple projects and meet deadlines by setting priorities with work projects. * You can establish and maintain effective working relationships with co-workers and clients. * You are highly proficient in Microsoft Excel, Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat. Power BI and Microsoft Dynamics experience is a plus. * This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws. #LI-KM1
    $34k-42k yearly est. Auto-Apply 29d ago
  • BOYS' BASKETBALL ASSISTANT - The district reserves the right to split this position between two qualified candidates.

    Teach Iowa 4.0company rating

    Office administrator job in Iowa

    Athletics/Coach District: Davenport Community Schools The Davenport Community School District is an EEO/AA employer. Duties & Responsibilities: Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships) Sport Duties 1). Must demonstrate the ability to teach and coach young people in the fundamentals and techniques of basketball. 2) Must demonstrate the appropriate competitive drive to develop and maintain a strong basketball program. 3). Must demonstrate desire to constantly improve the program and overall sports program at Central High School. 4). Must demonstrate ability to motivate student-athletes to be the best they can be on the court and in the classroom. 5). Must demonstrate ability to communicate with all stakeholders including but not limited to administration, staff, students and booster club . 6). Support the strength and conditioning coordinator to ensure proper conditioning and weight training for our student athletes. 7) Must provide adequate supervision before, during and after practices/games. School Duties 1). Must lead by example demonstrating high character and solid moral background. 2). Must promote other programs at Central High School and encourage to participate in other activities. 3). Must work with Athletic Boosters in working concession stands throughout the year, and willing to attend one meeting per academic year. Feeder Programs 1). Will assist to offer a complete and dedicated effort toward the development of basketball at every age level. 2). Will assist at one coach's clinic and one youth camp per calendar year. 3). Will assist in the Davenport Central High Athletic Boosters youth summer sports camp. Any duties as assigned by head coach, and administration. Physical Requirements of Position: (HBV ?Yes ? No) (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) While performing the duties of this job, the employee is regularly required to - Sit, stand, speak, hear, see, and walk to carry out routine duties. Must be able to occasionally lift, move, or push items of 50 lbs. such as assisting children or moving/rearranging furniture. Must be able to supervise students in all types of weather. Meet multiple demands from several people and interact with the public and other staff. Must be able to implement Crisis Prevention Intervention strategies, including appropriate physical restraint procedures and escorting. Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) Noise level is quiet to loud. Work may be indoors and/or outdoors. Work may be in non-air-conditioned rooms. Substance-free environment. Fast-paced atmosphere with constant contact with students, staff, or the public. Direct responsibility for the safety, well-being, and work output of student. Special Qualification Desired:(Personal Qualities, Education, Skills Needed, Experience, Etc.) Must hold a valid Iowa Coaching Authorization or Iowa Teaching License with Coaching Endorsement Experience with competition/success at the state level is desired. Complete online application including a resume and 3 letters of reference. Successful Candidate must possess strong interpersonal skills with a proven record of building rapport with culturally diverse students to ensure each child reaches his/her full potential.
    $27k-34k yearly est. 60d+ ago
  • Secretary III

    University of Northern Iowa 4.1company rating

    Office administrator job in Cedar Falls, IA

    If you are a current University of Northern Iowa employee and would like to apply for this position, login to UNI Works and type "Find Jobs" in the search bar to view and apply for open positions. Job Description: Under general supervision, serves as the central administrative and logistical hub for the activities of the Midwest STEM Alliance for Rural Elementary Science; plans, organizes, and executes all project events; provides administrative support including managing the distribution of annual stipends, overseeing the material funds, and processing travel reimbursements; coordinates data collection; assists with recruiting and onboarding; manages technological resources and subscriptions; serves as a primary point of contact to ensure effective communication and collaborative planning for all Alliance activities; and performs other related duties as assigned. Minimum Eligibility Requirements: Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to four years of full-time employment and including the use of word processing. Position Details: Job Category: Merit Type of Position: Regular Service Schedule: Calendar Year Work Schedule: Part-time, 20 hours per week between 8:00 am to 4:30 pm Monday - Friday Shift: First Shift Pay Grade: 11 Starting Hourly Rate: $21.34 Iowa enjoys a lower cost of living than many other states. See how the Waterloo-Cedar Falls area compares by utilizing the cost of living calculator. Our overall compensation package is enhanced by excellent benefits for eligible non-temporary positions. To learn more about the vibrant Cedar Valley community, visit *************************** If you would like general assistance with the application process or an accommodation due to a disability, please contact Human Resource Services at ********************** or call **************. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. UNI is an Equal Opportunity/Affirmative Action employer. The University encourages applications from persons of color, women, individuals living with disabilities, and protected veterans. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, ethnicity, genetic information, marital status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, veteran or military status, or any other basis protected by federal and/or state law. Campus Security & Crime Statistics, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, information on crime statistics for recent years, Public Safety personnel and programs, building access, reporting crimes, safety suggestions, and policies, programs, and services regarding alcohol, drugs, and sexual abuse, is available in the UNI Annual Security and Fire Report. A paper copy is available from the Department of Public Safety, 030 Gilchrist Hall, University of Northern Iowa, Cedar Falls, IA 50614. Department of Public Safety, 030 Gilchrist Hall, University of Northern Iowa, Cedar Falls, IA 50614. Privacy Statement | Equal Opportunity and Non-Discrimination Statement | Federal EEO Rights | E-Verify | Policies and Procedures | Tobacco Free Campus
    $21.3 hourly Auto-Apply 21d ago
  • Fiduciary Administration Officer

    Midwestone Bank

    Office administrator job in West Des Moines, IA

    Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. Reviews and processes incoming client correspondence and mail related to client accounts. Handles communication and documentation related to client accounts. Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. Participates in client meetings and meets with clients on own Maintains familiarity with client account histories and objectives. Reviews and approves expenditures and bills related to client accounts. Completes new account and closing of account paperwork. Works to solve various problems with accounts in coordination with the operations or administrative staff. Attends, and may participate in special bank functions or programs. Serves as a member of the Trust Committee and any additional assigned committee roles. Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications Bachelor's degree or equivalent combination of post high school education and related work experience. One to three years trust administration and /or related work experience. The Perks! Competitive base compensation with additional performance-based incentives (incentives vary depending on role) Career development and continuous learning opportunities Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more 100% vested 401(k) Retirement Plan with 6% company match Medical, Dental, and Vision insurance Flex spending plan & Health savings accounts with employer contribution Student Loan Debt Reduction Program Employer provided group life insurance with option to purchase additional life insurance for you and your family members Employer provided long term and short term disability insurance Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity Wellness Program Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together.
    $43k-67k yearly est. Auto-Apply 60d+ ago
  • Fiduciary Administration Officer

    Midwestone Financial Group, Inc.

    Office administrator job in West Des Moines, IA

    Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities * Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. * Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. * Reviews and processes incoming client correspondence and mail related to client accounts. * Handles communication and documentation related to client accounts. * Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. * Participates in client meetings and meets with clients on own * Maintains familiarity with client account histories and objectives. * Reviews and approves expenditures and bills related to client accounts. * Completes new account and closing of account paperwork. * Works to solve various problems with accounts in coordination with the operations or administrative staff. * Attends, and may participate in special bank functions or programs. * Serves as a member of the Trust Committee and any additional assigned committee roles. * Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications * Bachelor's degree or equivalent combination of post high school education and related work experience. * One to three years trust administration and /or related work experience. Created By : Compensation Range The Perks! * Competitive base compensation with additional performance-based incentives (incentives vary depending on role) * Career development and continuous learning opportunities * Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more * 100% vested 401(k) Retirement Plan with 6% company match * Medical, Dental, and Vision insurance * Flex spending plan & Health savings accounts with employer contribution * Student Loan Debt Reduction Program * Employer provided group life insurance with option to purchase additional life insurance for you and your family members * Employer provided long term and short term disability insurance * Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity * Wellness Program * Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together.
    $43k-67k yearly est. Auto-Apply 60d+ ago
  • Restaurant Office Administrator

    Cooper's Hawk Winery 4.5company rating

    Office administrator job in Clive, IA

    ROA Compensation range is $44,000-$54,000/year + 10% bonus potential. The final offered salary will be based on several factors, including but not limited to the candidate's depth of experience, skill set, qualifications, and internal pay equity. As a Restaurant Office Administrator at Cooper's Hawk, you'll play a key role in supporting both the front and back of house through a wide range of administrative, financial, and event-related responsibilities. In partnership with the General Manager and Restaurant Support Center, you'll ensure smooth office operations, accurate financial processes, and exceptional private event coordination. Your attention to detail and commitment to hospitality will help create a seamless experience for both Team Members and Guests. What You Will Get * 50 percent Dining and Carryout Discount; 40 percent Retail Wine Discount; 20 percent Discount on Retail and Private Events * Monthly Complimentary Wine Tasting for Two * Medical, Prescription, Dental, Vision and Telehealth plus Wellness Discount * 401(k) with Company Match * Health & Flexible Savings Accounts- Health and Dependent Care * Long-Term Disability; Voluntary Short-Term Disability * Basic Life and AD&D Insurance (with option to purchase additional coverage) * Paid Parental Leave * Paid Time Off * Access to Team Member Relief Program * Wellness and Mental Health Support * "Everyday Benefits" Program to include insurance coverage (pet, life, auto, home/property) and employee discounts on goods and services * Team Member Rewards, Milestone Recognition and Referral Bonuses * Career Development Opportunities How You Will Succeed Show Up Ready: Come prepared, stay sharp, and start strong. * Oversee and maintain all back-office procedures and administrative systems * Track and manage marketing collateral, office supplies, and uniform inventory * Manage gratuity systems and daily cash reconciliation * Prepare and process invoices using the Crunchtime system * Maintain daily Wine Club Membership data entry and support reservation system Own What You See: Take responsibility, jump in, and do what needs to be done. * Handle booking and execution of all private events * Process vacation requests and payroll-related matters * Support Team Members with policy, payroll, and benefits questions * Assist with screening applications and processing employment paperwork * Maintain back-office organization, cleanliness, and security * Track health and safety certifications and ensure required postings are up to date Stay in Sync: Communicate often, move with your team, and keep service flowing. * Partner closely with the General Manager and Restaurant Support Center to ensure compliance with policies and procedures * Train and support the Office Assistant to act as a weekend/vacation backup * Attend meetings and provide updates on administrative and event-related matters * Coordinate with kitchen and management teams to ensure event timelines are met Make It Personal: Be genuine, listen well, and tailor the experience. * Answer phone calls and assist Guests with professionalism and care * Conduct post-event follow-ups to ensure Guest satisfaction * Retrieve and verify custom event décor and amenities to meet Guest expectations * Represent Cooper's Hawk values and create a respectful, positive, and professional work environment Add a Touch: Go beyond the expected to create memorable moments. * Coordinate monthly Wine Club events and private dining experiences * Maintain banquet materials and supplies to ensure flawless event execution * Ensure 100% accuracy in BEOs, contracts, room design, and payments using Tripleseat and Eventbrite * Celebrate milestones and support a culture of hospitality and excellence What You Will Bring * Must represent Cooper's Hawk values * Six months of supervisory experience * Cash handling experience * One year of event planning experience required * Organized self-starter who anticipates event needs, multi-tasks, discerns work priorities, and meets deadlines with little supervision * Acts as a Cooper's Hawk brand ambassador and trusted liaison with Team Members, managers, vendors, and suppliers * Manages competing priorities under strict deadlines, must have problem solving skills and attention to detail * Is team-focused, has a commitment to creating Community with team members and guests * Enjoys working with people and enthusiastic about corporate and social event management * Has excellent analytical and problem-solving skills * Excellent verbal and written communication skills; Has the ability to read, understand and communicate in English * Demonstrates financial and business acumen and strong intrapersonal skills * Is proficient in Microsoft Office Suite * Preferred certifications include ServSafe and state/local licensing requirements * Must be able to work up to 40 hours per week in a variety of shifts Cooper's Hawk reviews several factors when establishing compensation. Salaries and hourly wages appearing in a job posting may be published by third parties and may not reflect the salaries or hourly wages offered by Cooper's Hawk. Cooper's Hawk is an equal opportunity employer. All qualified applicants are considered for employment without regard to the person's race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Cooper's Hawk makes reasonable accommodations during all aspects of the employment process, including during the interview process. The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. The Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits. About Us Cooper's Hawk features a Napa-style tasting room with wine-inspired retail for entertaining and a full-service restaurant, bar and private event space, offering a modern-yet-casual dining experience. Each scratch-kitchen menu item is designed to pair with our wines. Speaking of wine...the Cooper's Hawk Wine Club is perhaps the largest in the world, offering not only top-notch award-winning wines but also exclusive Wine Club membership benefits, including curated dining and travel experiences. Since 2005, we've brought the Napa Valley experience to our guests and Wine Club members, and now, with Piccolo Buco by Cooper's Hawk, we're bringing the vibrant flavors of Rome to them as well. Together, we're creating a lifestyle brand like no other.
    $44k-54k yearly 3d ago
  • Office Assistant - Full-time

    Midwest Manufacturing 3.9company rating

    Office administrator job in Shell Rock, IA

    Job Description An office assistant provides support for team members in the department, which ensure the proper functioning of the department and enhances the productivity and effectiveness of the management staff. The position requires an outstanding attitude, flexibility, energy, motivation, organization, accuracy, reliability, and an eagerness to take on challenges and responsibilities. Primary Responsibilities: Phones Answer telephone professionally and politely Transfer calls and relay accurate messages in a timely manner Office Work Deliver, file, and photocopy paperwork Perform data entry Provide office support as needed Other duties and projects as assigned by supervisor Position Requirements: Able to perform each of the primary responsibilities satisfactorily. Must be at least 18 years old High school diploma / GED Able to work independently and produce quality work in a timely manner Strong written and verbal communication skills Must be reliable, organized, detail oriented, and able to multitask Able to use MS Office, basic typing and computer skills Must be able to lift up to 50 lbs., necessary for shipping and receiving duties Preferred Qualifications Two years or more of previous office experience
    $34k-42k yearly est. 23d ago
  • OFFICE COORDINATOR SURGERY & RECOVERY

    Humboldt County Memorial Hospital 4.1company rating

    Office administrator job in Humboldt, IA

    FULL TIME OFFICE COORDINATOR, MONDAY - FRIDAY, APPROXIMATELY 36 HOURS/WEEK. DAYTIME HOURS VARY BASED ON BUSINESS NEED. START TIMES MAY BE AS EARLY AT 5:30AM, 6:30AM OR 8:00 AM, DEPENDING ON DAILY SURGERY SCHEDULING. BENEFITS INCLUDE: IPERS, HEALTH, VISION, DENTAL, LIFE, AND LONG TERM DISABILITY. PTO & SICK TIME ACCRUAL BEGINS 1ST DAY OF EMPLOYMENT. Job Title: Patient Registration/Unit Secretary Primary Function and Relationship to Total Organization: Assists Surgery and Pain Department Staff in a clerical capacity. Responsible for entering personal and demographic data on all patients in an accurate and complete manner, registering patients, and assisting with patient billing information. Answering incoming phone calls in a friendly and efficient manner. Assists in the pre-op area with cleaning of bays and occasional patient needs. Prompt communication with fellow staff members is key. Reports to: Director of Surgery Hours of Operation: M-F Daytime hours. Full-time. Flexibility is a must. **Schedules are subject to change, including start times, per surgery schedule** Essential Duties and Responsibilities 1. Answers phone in a pleasant and professional manner. Demonstrates positive, courteous customer relations skills. 2. Greets customers proactively with a smile and arranges for them to be escorted to their destination. 3. Accurately and completely collects patient personal and demographic data to begin the process of creating a medical record. 4. Shows a positive attitude toward work schedules, department and hospital changes, assignments, and other personnel. 5. Does Insurance verification and pre-authorizations as needed. 6. Registers all patients when they arrive for an appointment and accurately schedules follow-ups. 7. Makes copies of all insurance cards and identification per policy. 8. Follow up with all patients who do not appear for the scheduled surgery or appointment. 9. Communicates patient arrival to staff promptly. 10. Assists with cleaning and turnover of patient bays as needed. 11. Completes assigned outdates/cleaning timely each month. 12. Keeps the reception area clean and coffee/drink supplies stocked for guests in the waiting/reception area. 13. Ensures signs are placed when not at the desk, and closed signs are up at end of day. 14. Maintains appropriate records and statistics, as well as a sufficient stock of supplies for clerical needs. 15. Participates in department operations, demonstrating professional behaviors to include supporting the goals of the department. 16. Participation in educational activities, department meetings, and other related activities. 17. Essential functions are included in this section, but there may be additional delegated duties within the scope of practice. 18. Presents a professional appearance in dress and grooming, complies with departmental dress requirements, and wears a hospital identification badge. 19. Conforms to hospital policy regarding use of sick time, personal days, notification of absence or tardiness. Personal Specifications: Educational: High School Graduate or GED. Proficiency in Clerical Skills and office equipment Experience: Clinical registration background/healthcare experience preferred. EPIC experience preferred. Good computer skills. Good communication skills. Mental Demands: 1. Ability to make sound judgement decisions. 2. Relate to patients, doctors and other personnel in a courteous, professional manner. 3. Good organizational and communication skills. 4. Ability to be flexible with the changing health care environment and clinic days. 5. Subject to constant interruptions in performing assigned work. Physical Demands: 1. Requires long periods of sitting at times. 2. Requires being on your feet. 3. Long periods of detailed work and use of a computer. 4. Moving equipment/furniture around in rooms to accommodate the traveling Physician's clinic room needs. Physical & Mental Requirements: PHYSICAL/MENTAL CHARACTERISTICS REQUIRED BY ESSENTIAL AND MARGINAL TASKS TASK X TASK X 1. Heavy lifting, 45 lbs. & over x 19. Pushing x 2. Moderate lifting, 15-44 lbs. 20. Stooping x 3. Light lifting, under 15 lbs. 21. Climbing stairs x 4. Heavy carrying, 45 lbs. & over 22. Climbing ladders x 5. Moderate carrying, 15-44 lbs. 23. Operating mechanical equipment x 6. Light carrying, under 15 lbs. 24. Operating office equipment x 7. Straight pulling x 25. Operating motor vehicle x 8. Pulling hand over hand 26. Ability to see x 9. Repeated bending x 27. Identify colors x 10. Reaching above shoulder x 28. Depth perception needed x 11. Simple grasping x 29. Hearing (with aid) x 12. Dual simultaneous grasping x 30. Hearing (without aid) x 13. Walking x 31. Ability to write x 14. Standing x 32. Ability to count x 15. Sitting x 33. Ability to read x 16. Crawling 34. Other (please specify): 17. Twisting x 35. Other (please specify): 18. Kneeling x 36. Other (please specify): RELATED WORK SITE AND ENVIRONMENTAL CONDITIONS TASK X TASK X 1. Outside x 13. Dust 2. Inside x 14. Grease and oils 3. Travel a) car x 15. Solvents x 16. Radiant/electrical energy x b) van 17. Slippery/uneven walking surfaces x c) bus 18. Working around machines with moving parts and moving objects x d) plane 19. Working around moving objects or vehicles x 4. Excessive heat 20. Working below ground 5. Excessive cold x 21. Working on ladders or scaffolding 6. Excessive humidity 22. Working with hands in water x 7. Excessive dampness/chill 23. Vibration x 8. Dry atmosphere 24. Working closely with others x 9. Excessive noise/intermittent x 25. Working alone x 10. Constant noise 26. Longer or irregular work hours x 11. Silica, asbestos, etc. 27. Other (please specify): 12. Fumes, smoke, gases x 28. Other (please specify):
    $31k-38k yearly est. Auto-Apply 9d ago
  • Department Administrative Officer - Urology

    Uiowa

    Office administrator job in Iowa City, IA

    The University of Iowa Health Care seeks to hire a Health Care Services Associate Director (Department Administrative Officer) to plan, organize, direct, and evaluate administrative aspects and activities of the Department of Urology. This position will perform a broad range of administrative duties, including oversight of clinical, teaching and research activities and responsibility for the administrative interface and coordination of operations with Hospital Administration and the Carver College of Medicine Administration. Key Areas of Responsibility: Financial Management Development of budget; assessment of needs for short and long-term capital equipment, and personnel resources. Submit proposals with appropriate justification. Understanding of lean and lean standards for patient care/satisfaction. Efficiently plan, direct, and coordinate all administrative functions within the department in concert with the Department Chair. Analyze, evaluate, recommend, and implement changes in existing programs. Participate in the development of the organizational structure for achieving departmental objectives. Identify opportunities for administrative operations improvement. Assure communication and coordination among clinical services to manage operational issues and provide leadership and accountability to patient care services. Resolve problems concerning equipment, facilities utilization, patient care standards and supplies. Involvement with the University of Iowa Center for Advancement in relationship to the Department endowments, grants and expenditures. Serve as advisor to the Department Chair in planning clinical and fiscal operations and provide direction and supervision as required to implement fiscal operations for state funds, private practice earnings, research funds, gifts and hospital budgets. Oversee administration of federal and non-federal grants and contracts. Patient Care/Service Delivery Work collaboratively with the review of outpatient health care delivery. Identify systematic problems with health care delivery, recommend solutions, and implement changes in the facilities, services, and staff. In concert with the Department Chair and senior hospital leader, establish policies and procedures, ensuring that the services are reviewed regularly and in compliance with UIHC, CCOM, The Joint Commission, and other regulatory agencies. Ensure a safe and therapeutic clinical environment while providing the highest levels of customer service. Act as a liaison for the patient and clinical services, resolve concerns and complaints in a timely manner. Investigate quality of care problems and provide follow-up with patients/families and staff as delegated to assure patient satisfaction. Manage the introduction of the Service Excellence model for direct patient care. Support and manage the ongoing use of this model. Planning and Goal Management Collaborate with the Department Chair and the senior hospital leader to formulate and keep current a strategic plan. Collaborate with the Department Chair, senior department leader and physician leadership to identify opportunities for growth and in the development of new programs and services. Formulate the Department business plan, implement the plan, monitor its success, and develop, monitor, and administer the capital and operating budget, and evaluate and promote cost management strategies. Identify changes and trends; plan for and formulate policies for the department and hospital in light of identified changes and trends. Develop initiatives to improve operational efficiency. Analyze the impact of operational initiatives as they relate to the strategic plan and manage the outcomes. Define, develop and direct departmental goals and programs to provide for excellent patient services. Human Resource Management In collaboration with departmental HR Representative(s) and with medical, collegiate and hospital leaders to ensure a consistent approach to HR management. Hold unit leaders within a department accountable for high performance and high engagement by articulating expectations, monitoring performance and providing feedback consistently across areas of responsibility. Approve resource allocations and staffing models. Analyze, evaluate, recommend and implement changes in existing programs. Participate in the development of the organizational structure for achieving departmental objectives. Responsible for the recruitment of faculty and staff to maintain an appropriate skill mix and number of staff; evaluate the performance of employees and provide feedback to the service unit leadership, detect and address performance problems and provide recommendations regarding disciplinary actions and discharge of personnel, as necessary. Working closely and collaboratively with Human Resources, oversee and approve all personnel related transactions including performance evaluations, salary increases and reclassifications. Schedule and direct work activities of supporting professional and administrative staff. Education Programs Provide education, direction and support for the department to ensure compliance with state, federal and accreditation agency standards. Initiate and execute appropriate staff level development initiatives to drive quality care and patient satisfaction. Create a culture of continuous learning through strategic planning, shared governance, innovative best practices, and the promotion of knowledge development; provide resources for and establish expectations that managers and supervisors will act as stewards of employees' professional development. Administer clinical education and residency programs. Research Administration Develop pre-award support services to enable efficient development and submission of grant applications. Administer multiple research grants and contracts awards in a variety of disciplines. Education Requirement Master's degree in Hospital and Health Administration, Public Health or Business Administration or equivalent combination of education and experience. Required Qualifications Comprehensive (5-7) years of progressive healthcare administrative experience preferably in an academic medical center. Strong business, financial, and data analysis skills. Experience with budget preparation and implementation. Strong strategic planning skills. Demonstrated experience working effectively in a welcoming and respectful workplace environment. Excellent written and verbal communication skills. Demonstrated ability to drive organizational change. Desirable Qualification Previous experience in academic/medical administration and expertise in physician compensation and reimbursement, grants management and revenue cycle management. Demonstrated results in improving patient satisfaction levels. Demonstrated results in improving access and clinical operations. Experience managing in a matrix reporting and unionized environment. Membership in the Medical Group Management Association or American College of Healthcare Executives. Application Process: In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission: · Resume · Cover Letter Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. This position is not eligible for University sponsorship for employment authorization. For additional questions, please contact Sandy Moenk at ********************* or ************. Additional Information Compensation Contact Information
    $37k-57k yearly est. Easy Apply 14d ago
  • Library Media Secretary

    Mid-Prairie Community School District

    Office administrator job in Iowa

    Secretarial/Clerical/Media Secretary Library-Media Secretary Location: East Elementary, Kalona The Mid-Prairie Community School District is seeking a Library-Media Secretary to support the Teacher Librarian at East Elementary. This position will assist with library lessons, daily library operations, including organizing materials, helping students and staff locate resources, and providing general student assistance in the building as needed. Position Highlights: Starting wage: $15.75 per hour Summers and student breaks off IPERS eligible starting day one Insurance benefits available Paid holidays and additional paid time off Join a supportive school community focused on student success and a positive learning environment. The Mid-Prairie Community School District is an EEO/AA employer.
    $15.8 hourly 60d+ ago
  • Office Coordinator

    Pathway Living Center

    Office administrator job in Clinton, IA

    Job DescriptionSalary: $18 - $20 The Office Coordinator is a key player in supporting Pathways holistic approach to mental health services by ensuring smooth and effective communication across all levels of the organization. This role is crucial for integrating various program components, facilitating coordination among team members, and maintaining operational efficiency. The Office Coordinator is responsible for creating and sustaining an organized, healthy, and safe working environment, which is essential for the well-being and productivity of all team members. In addition to managing day-to-day administrative tasks, the Office Coordinator will play a vital role in supporting the delivery of mental health services by ensuring that all administrative functions are carried out efficiently and accurately. This includes overseeing the flow of information, managing schedules, and handling logistical support to enable the seamless operation of programs and services. The Office Coordinator will also contribute to the development and implementation of office procedures and best practices that align with Pathways mission and values. The position requires a proactive and resourceful individual who can exercise initiative and independent judgment while working under general supervision. The Office Coordinator will collaborate with various departments and external partners to support the organizations goals and enhance its capacity to deliver high-quality mental health services. This role is instrumental in ensuring that the organizational infrastructure supports the effective and compassionate care Pathway provides to its consumers.
    $18-20 hourly 19d ago
  • Administrative Coordinator

    Mindlance 4.6company rating

    Office administrator job in Fort Dodge, IA

    Communicates, records, tracks and verifies date and information from multiple sources. Operate Scanning equipment and file hard copy documents as well as electronic filing. Uses software within functional area to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Provides data and information to others on functional unit processes and procedures. Skills: Computer operation Word, Excel Windows applications. Organized and detail oriented. Education: Minimum High School Graduate, prefer additional secondary education Languages: English Read Write Speak Qualifications Skills: Computer operation Word, Excel Windows applications. Organized and detail oriented. Education: Minimum High School Graduate, prefer additional secondary education Languages: English Read Write Speak
    $30k-38k yearly est. 1d ago
  • Law Office Administrator - Des Moines, IA

    Cordell & Cordell

    Office administrator job in Des Moines, IA

    Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. Job Title: Law Office Administrator Location: Des Moines, IA Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. What You'll Do Maintain the office calendar of attorneys and use discretion on ensuring their schedule is utilized efficiently, not overbooking or booking on days attorneys have requested remain open Answer and direct incoming calls for the office to include scheduling appointments Call potential clients to reschedule consultations as needed, ensuring all communications are timely, professional, and well-documented Gather, organize, and enter data into Smart Advocate (our Case Management System) Arrange couriers and process servers as directed Check email and voicemail as appropriate to assure timely responses to all inquiries Order marketing materials through the Marketing team Keep the office organized and maintained (including lobby area, supply room, etc.) Approach all clients and employees with a positive tone and genuine warmth Handle sensitive client data with utmost discretion, care, and accuracy Prepare and upload bank deposits; process check requests and invoices. Perform tasks as assigned with accuracy and promptness, meeting all agreed-upon deadlines Who You Are We're looking for someone who brings a blend of professionalism, reliability, and a commitment to quality client service. Ideal candidates will possess: A high school diploma or GED Prior experience in a law office, medical office, or similar professional setting. Previous experience as an office administrator preferred, but not required. Background in administrative support or office management Strong verbal and written communication skills, with a collaborative and approachable demeanor A professional presence and the ability to interact confidently with clients and colleagues Reliable transportation and the ability to be on-site Monday through Friday from 8:30 AM to 5:30 PM Proficiency in Microsoft Office applications, including Word, Outlook, and Excel Exceptional attention to detail, multitasking ability, and organizational skills A proactive mindset and willingness to go above and beyond on simple requests to make things easier for others Why This Role Matters As the first point of contact for our potential and existing clients, this role plays a vital part in shaping their experience with Cordell & Cordell. By keeping attorney calendars organized, managing critical communications, and ensuring consultations are promptly scheduled and rescheduled, you help create a seamless and supportive process during what is often a difficult time for families. Your attention to detail and commitment to client care directly impact our ability to serve with empathy, efficiency, and excellence. Cordell & Cordell provides exceptional benefits and a great working environment including: We also offer our full-time employees the following benefits: Medical Plans: including HDHP, PPO, HSA and FSA Dental, Vision, Life and AD&D, Long-Term Disability, and Short-Term Disability Insurance 401(k) Savings with Employer Matching Paid time off Participate in our Wellness Program and potentially earn Employer Paid health premiums! For more information: **************************************************
    $29k-40k yearly est. Auto-Apply 19d ago
  • Districdt Administrator Support Specialist

    Albia Community School District, Ia

    Office administrator job in Albia, IA

    Albia District Administrator Support Specialist The District Administrator Support Specialist is a district-level administrative role, with an emphasis on 7th-12th grade, designed to enhance support for students and staff at an administrative level, improve services to at-risk families, and strengthen systems related to student success, behavior, attendance, and compliance. This position collaborates closely with district and building leadership to ensure consistent communication, coordinated interventions, and smooth day-to-day operations across the district Immediate Supervisor: 7-12 Principal Required Education or Experience: B.A./B.S. Degree in Education Experience in public school (teaching, coaching, and/or administration) M.A. degree in Education Administration and Evaluator's License Terms of Contract: Salary Range: Annual 220-day contract $80,000 - $89,000 (based on qualifications & experience) District Responsibilities: 1. Attendance & At-Risk Support ● Works proactively with families exhibiting chronic or emerging attendance concerns. ● Coordinates communication between school staff, counselors, and families to develop attendance improvement plans. ● Provides follow-up, documentation, and monitoring to support student re-engagement. 2. 504 Coordination Support ● Coordinates scheduling, documentation, and communication for 504 meetings in conjunction with the District 504 Coordinator. ● Ensures teachers have current plans and monitors implementation through classroom feedback and follow-up. 3. District Administrator Coverage ● Provides building-level or district-level administrative support when an administrator is out of the district. ● Assists with decision-making, supervision, emergency response, and communication as needed. ● Ensures continuity of operations and minimal disruption to students and staff. 7th-12th Grade Responsibilities: 4. 7th-12th Academics ● Co-facilitate 7-12 Alternative and Online Programs ● Assist with the master schedule, student course registration, and concurrent enrollment registration. ● Support students with course changes/adjustments. ● Assist with new student registration. ● Oversee designated Individualized Education Plans. ● Monitors student grades, progress reports, and course performance to identify students at risk of failure. ● Collaborates with counselors, teachers, and administrators to implement targeted academic interventions. ● Maintains communication with families regarding progress and support options. 5. 7th-12th Behavioral Support ● Responds to behavioral incidents and supports administrators in managing discipline processes. ● Assists in conducting student conferences, restorative conversations, and follow-up communication with families. ● Helps track behavior trends and collaborates to develop intervention strategies. 6. 7th-12th Grade Supervision Support ● Assists building administrators with daily and event-based supervision at the 7-12 level. ● Supports hallway, lunchroom, and before- and after-school supervision to ensure a safe and orderly environment. ● Provides additional presence during high-traffic or high-need times. 7. 7th-12th Student-Community Engagement & Event Coordination ● Assist with organizing and leading major events such as Graduation, Senior Awards Night, College and Career Fairs, Mock Interviews, and other student-community engagement events. Overall Impact of the Role This position enhances districtwide coherence, increases the capacity of building administrators, and strengthens support for students, families, and staff. By bridging communication, monitoring key data, and intervening where necessary, the District Administrator Support Specialist plays a crucial role in ensuring smooth operations and achieving improved outcomes across the district. The statements in this job description are intended to describe the general nature and level of work being performed by the individual assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the employee in this position. These statements are not intended to limit, or in any way modify, the right of any supervisor to assign, direct, and control the work. It is the policy of the Albia Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact: Joellen Swartz, PK-12 Curriculum Director Program Equity Coordinator ALBIA CSD Lincoln Center 222 N. 2nd St. Albia, Iowa 52531 Telephone: ************, Ext. 1301
    $29k-38k yearly est. 6d ago
  • Office Coordinator-MHC Dubuque County

    Hillcrest Family Services 3.7company rating

    Office administrator job in Dubuque, IA

    Responsibilities The Office Coordinator at our Mental Health Center- Dubuque County is responsible for overseeing and managing the daily administrative activities of an office. The Office Coordinator ensures that the office runs smoothly by managing various tasks such as scheduling, handling correspondence, maintaining office supplies, and providing general administrative support to staff. In addition, you will: * Greet individuals who enter the business office and assists clients with the check in process including verifying client information, insurance information or funding source and making copies of insurance cards as needed. Updating NetSmart with any changes as needed. * Verify initial insurance eligibility prior to intake appointment. Collect co-pays, co-insurance, deductibles, overdue balances from clients at each appointment and documents on their deposits. * Obtain consent for treatment, demographic information, appropriate releases of information, and other required intake information from clients. * Monitor clients' need for prior authorization and additional authorization for services and ensures that authorization is obtained. * Provide clients, families, and funders with client history as needed while maintaining HIPAA guidelines. * Manage client records according to agency, state and federal guidelines. Communicate discharged client information to the Discharge Coordinator. * Answer the telephone and screen/routes all calls appropriately, taking messages if needed. * Serve as a support assistant to all clinical and medical staff including assisting with therapists' scheduling needs and monitoring prescribers' schedules to ensure minimal gaps in their schedules. * Maintain Appointment Fill list as needed and call clients' when there is availability. Enforce the no show policy and maintains walk-in or on-call status spreadsheets and documents in the scheduler under alerts. * Assist eligible clients with completing the initial Region application and upon expiration of their application. * Send copies of billing sheets, insurance cards, Region applications, Region Notice of Decision (NOD), and demographic information to the main office when requested. * Coordinate requests for IT assistance, copier and fax maintenance, and telephone system service as needed. Ensure that the office is stocked with adequate office supplies. * Maintain cleanliness of office including dusting, vacuuming, and removing trash in providers' offices and common areas if applicable. * Balance petty cash bag monthly and submits for replenishment from Finance if more than $10. Prepares weekly and monthly bank deposits and takes the deposits to the bank. Reconciles One Card statement and allocates invoices for the mental health center. * Serves as a support for the other MHC with NetSmart functions and questions, including the scheduler. * Other duties as assigned. Requirements Education: * High school diploma or equivalent is required. Experience: * Previous experience as an office coordinator, office assistant, or a similar role is preferred. * Previous experience working with an electronic health record (EHR) system is preferred. Knowledge/Skills: * Strong organizational and multitasking skills. * Excellent verbal and written communication skills. * Proficient in Microsoft Office * Detail-oriented, proactive, and capable of handling confidential information with discretion. Benefits Competitive benefits package for full-time employees working 30+ hours a week: * Health insurance (up to 79% employer paid) * Dental insurance * Vision insurance * 401(k) with profit sharing and employer match * Paid time off (accrue up to 80 hours during first year of employment; increases based on tenure with agency) * 10 paid holidays * 80 hours sick time * 2 wellness days * Staff development and training * Public Service Loan Forgiveness (PSLF) eligibility for federal student loans * Employer paid CEU's through Relias * PerkSpot- employee discount program * Employee assistance program * Advancement opportunities About the Organization Hillcrest is a non-profit organization that assists adults and children in need of help. Every day, Hillcrest builds confidence in hundreds of people and families. We strive to be a leading provider in supporting brain health and wellness. We're a place where compassion is commonplace. Where our passion soars and faith restores. COVID-19 Vaccination Not Required*
    $29k-36k yearly est. 60d+ ago

Learn more about office administrator jobs

Do you work as an office administrator?

What are the top employers for office administrator in IA?

Top 10 Office Administrator companies in IA

  1. Clarke University

  2. KSI Auto Parts

  3. Humboldt County Memorial Hosp

  4. Hillcrest Family Services

  5. Cordell & Cordell

  6. ASTON FRANCE

  7. Caliber Collision

  8. Aventure Staffing

  9. Camping World

  10. Cooper's Hawk Winery and Restaurants

Job type you want
Full Time
Part Time
Internship
Temporary

Browse office administrator jobs in iowa by city

All office administrator jobs

Jobs in Iowa