Office administrator jobs in Iowa

The Executive Assistant plays a crucial role in supporting 2 - 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation. This position reports to the Vice President, Product Management and won-site role. This position also supports the Vice President, Strategic Marketing. Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time. Skills Required: Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive) Using Oracle, SAP Concur, my CWT & Miro

At Clarke University, we look for individuals who lead from the heart and embrace our values of education, charity, justice, and freedom. By creating a community focused on care, we empower everyone at Clarke to do and be their best. We offer meaningful work, a safe and friendly work environment, and an outstanding benefits package including tuition remission, paid holidays vacation and sick time, and extensive professional development opportunities. So, if you're looking for a place you can make a positive impact, we hope you'll consider our One Clarke, One Community. Clarke invites applications for a full-time Office Coordinator in the Education Department. This position Performs administrative, clerical, and record-keeping duties in support of the operation of the Education Department. The Office Coordinator will work collaboratively with faculty members and assist students. The ideal candidate will possess the following: High School diploma or GED plus 4 years of experience in a similar position or equivalent education and experience. Excellent communication skills Demonstrated ability for attention to detail and the ability to organize information and prioritize tasks Ability to work collaboratively, as well as independently To apply, please apply online at ******************************** Clarke University is committed to fostering a welcoming campus community that celebrates the unique contributions of each person and promotes an inclusive learning environment. Clarke University does not discriminate against any employee or any applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.

Business Administrator III - Procurement Job Group: Professional & Scientific Required Minimum Qualifications: Bachelor's degree and 5 years of related experience Preferred Qualifications: Bachelor's degree in accounting, finance, business administration, or a closely related field. Experience with budgeting, financial reconciliation, or financial analysis in a higher education, governmental, or similarly complex organizational environment. Background with procurement processes, supplier management, or accounts payable practices. Demonstrated experience preparing journal entries, managing worktags/cost centers, or working within enterprise financial systems (e.g., Workday). Experience overseeing operational processes such as equipment inventory, asset disposition, permit renewals, or space/facility coordination. Job Description: Iowa State University's Procurement Services unit is seeking a detail-oriented and highly organized Business Administrator III to support efficient, compliant, and customer-focused procurement operations across the university. This position plays a critical role in financial management, operational oversight, and the coordination of key departmental processes that ensure smooth and effective daily operations. The Business Administrator supports a broad range of financial and operational activities, including developing and monitoring budgets, reconciling complex financial accounts, tracking supplier rebates and technology fees, and partnering with Finance and the Treasurer's Office. The role also manages departmental assets and equipment, oversees sponsored email accounts and permit renewals, assists with space and building-related needs, supports Open Records processes, and ensures smooth onboarding for new employees and student workers. Success in this position requires strong analytical abilities, sound judgment, attention to detail, and the capacity to manage multiple priorities in a fast-paced environment. Key Responsibilities include: * Reconciling departmental accounts and ensuring budget accuracy. * Reviewing supplier payment files, investigating discrepancies, and coordinating with banking partners on corrections or resubmissions. * Recording cash sales from rebates and payments. * Preparing journal entries and adjustments, including determining when new worktags are needed. * Reconciling credit card clearing accounts totaling several million dollars. * Recording annual credit card rebates and reconciling gift card payments and credits. * Managing financial projects and reporting that support budget decisions and future planning. * Providing financial analysis to support decisions related to budgets, salary increases, and technology renewals. * Monitoring financial and operational systems and verifying expenditures for accuracy and compliance. * Coordinating the disposition of surplus equipment, furniture, and other assets. * Coordinating onboarding for new employees, including system and building access. * Assisting with student hiring and onboarding processes. If you thrive on variety and enjoy a role where your responsibilities span financial analysis, operational coordination, and employee support, you'll find this position both engaging and rewarding. You will join a strong, collaborative team that values professionalism, continuous learning, and mutual support. Procurement Services offers excellent work-life balance, flexibility in how work gets done, and a culture that prioritizes growth and development. You will be encouraged to pursue opportunities that expand your skills, including relevant conferences, webinars, and training that enhance your expertise. Join us and take part in work that is both meaningful and deeply valued across campus. Please provide a cover letter describing your experience related to the duties of this role. Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position. Leveling Guidelines * Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU's mission and department or work unit goals * Applies senior-level professional knowledge and expertise to work requiring greater latitude * Solves moderately complex problems and regularly exercises judgment to determine appropriate action * Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices * Responds to complicated inquiries, provides training, and provides direction to lower-level staff * May provide supervision for one to two other staff (i.e., leads a small work team) * May lead projects for which well-defined practices and procedures may not exist * Provides guidance to students Appointment Type: Regular Number of Months Employed Per Year: 12 Month Work Period Time Type: Full time Pay Grade: PS809 Application Instructions: To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email ********************** or call ************ or Toll Free: **************. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager. Original Posting Date: November 25, 2025 Posting Close Date: December 14, 2025 Job Requisition Number: R18172

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Job Description Position Summary: Responsible for the processing of various administrative and processing activities generated via various queues, including electronic and paper work queues, system reports, databases and incoming correspondences. Meet compliance expectations for all Standard Operating Procedures as well as Policies and Procedures (FOPP). Essential Duties and Responsibilities: Fulfills all assigned customer account related requests in a timely manner. Examples of tasks may include: Transact customer account maintenance requests received in electronic work queue or file; may include DMS (document management system), Outlook email, excel, or other sources. Fulfill customer document requests using approved processes and procedures. Ensure customer account privacy standards are maintained. Handle incoming customer paper correspondence, including returned mail, following all established guidelines and procedures. Use email, electronic queue, fax and hardcopy processes as appropriate Perform related duties as assigned by supervisor Qualifications Education: · High school diploma or equivalent experience Type & Amount of Experience · Ability to follow instructions and important · Ability to learn and use new systems very important · Strong attention to detail and organizational skills are required · Attendance and punctuality are essential for this position · Previous clerical experience helpful o Good oral and written communication skills o Demonstrated team player Software Expertise: · Knowledge of Microsoft Office applications (Word, Excel, Outlook) is helpful; must be able to learn - track and create reports, data entry · Proficiency in keyboarding skills expected Physical Requirements: Standard office environment including sitting while performing computer work Some walking to different areas of the department as duties require May include delivering paperwork or stack of items Additional Information All your information will be kept confidential according to EEO guidelines.

The Office Coordinator, under the direction and supervision of the Community Manager and FirstService Residential provides superior customer service to homeowners; is responsible for assisting in the daily office operations of the Association; responds promptly to resident inquiries and concerns and resolves issues in a timely efficient manner. This includes but is not limited to all office tasks as outlined below. The hours are Monday - Friday 7:30 a.m. - 4:00 p.m. There may be occasional hours outside of this schedule to support the events hosted by the Association or to provide coverage for weekend shifts. Your Responsibilities: The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty. * Accountability for servicing customers with a focus on the values of FirstService Residential: Do What's Right, Own It, Improve It, Aim High, Build Great Relationships, and Be Genuinely Helpful * Must maintain regular and punctual attendance to required shifts, meetings, trainings and related employment engagements to support position responsibilities and duties. Any alterations to required schedule must be reviewed and approved, in advance by your supervisor. Communication with Homeowners * Foster a welcoming and friendly environment for homeowners, staff, and vendors. * Assist with Communicating with homeowners about activities on the property, which may affect them via Connect, Email, Phone, Posting signs in message board etc. * Respond to homeowner's questions and concerns on a timely basis. * Assist in providing individualized communications to homeowners about pertinent matters. * Assist in planning, organizing, and communicating details of all Association events to residents, and be present for association planned events Manage Building Information * Key management and adherence to unit entry policies * Assist in maintaining Connect database of homeowners and property information as well as utilizing it as a form of communication. * Assist in maintaining calendars of building activities. * Help to ensure that information utilized by other staff is kept current. Violations Oversight * Must have comprehensive knowledge of the rules and regulations, Declaration, and expectations of the Board of Directors. * Drives around the property to perform violation inspections of the community. * Processes the violation letters upon completion of each inspection. * Tracks violation status and conducts repeat inspections accordingly to ensure compliance or need to escalate the violation. Building Maintenance * Assist in maintaining updated Vendor List. * Help to coordinate day-to-day building maintenance issues with staff and/or vendors and make sure that proper authorization for the job is acquired before starting project. Respond to Resident Inquiries and Requests-General * Respond to homeowner's questions and concerns. The office is the central on-site contact for addressing homeowner questions and concerns. * Answer all incoming calls, answer all emails, and voice mails in a timely manner. * Write Work Orders for On-Site Maintenance Tasks. Order Services/Approve Payments * Help to place orders for supplies and services needed for the Association. * Submit charge forms to Association in a timely manner for charges and payments made by owners. Miscellaneous Duties/Projects * Work on miscellaneous projects, as necessary or as requested by the Community or Association Manager. * Sort, label and log packages and deliveries. Monitor package room. * Work on miscellaneous duties and tasks as necessary for proper operation of the building. Connect * Assist in maintaining all owner and renter information in Connect. * Assist in maintaining updated association information with Community Manager and Association Manager. * Help to distribute memos, letters, and other relevant information to homeowners. Additional Duties & Responsibilities * Practice and adhere to FirstService Residential Global Service Standards. * Conduct business at all times with the highest standards of personal, professional and ethical conduct. * Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies. * May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines. * Ensure all safety precautions are followed while performing the work. * Follow all policies and Standard Operating Procedures as instructed by Management. * Perform any range of special projects, tasks and other related duties as assigned Skills & Qualifications: * Associate's or Bachelor's Degree * Previous Association Management experience or a general understanding of Condo Associations * Excel, Outlook and Word experience * Customer service focused and understands the value of a smile and positive interaction. * Ability to work as a team and communicate with fellow team members: Community Association Manager, Maintenance Manager and Office Attendants. * Ability to multi-task and prioritize duties. * Professional demeanor and collaborative attitude. * Proactive and deadline oriented. * Resourceful and decisive in handling of daily issues. * Articulate and can communicate clearly in writing and verbally. * Superior attention to detail, organizational and follow-up abilities. * Reliable, punctual, and discreet. Physical Requirements: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. * Standing, sitting, walking throughout the property, ability to lift/move up to 30 lbs., use of a keyboard Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours may occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs. What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, EAP services, Life Insurance, and Long-Term Disability coverage. In addition, you will be eligible for vacation and sick time off benefits, 10 paid holidays, and a 401k with company match. Compensation: $21 an hour Disclaimer Statement: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities * Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. * Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. * Reviews and processes incoming client correspondence and mail related to client accounts. * Handles communication and documentation related to client accounts. * Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. * Participates in client meetings and meets with clients on own * Maintains familiarity with client account histories and objectives. * Reviews and approves expenditures and bills related to client accounts. * Completes new account and closing of account paperwork. * Works to solve various problems with accounts in coordination with the operations or administrative staff. * Attends, and may participate in special bank functions or programs. * Serves as a member of the Trust Committee and any additional assigned committee roles. * Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications * Bachelor's degree or equivalent combination of post high school education and related work experience. * One to three years trust administration and /or related work experience. Created By : Compensation Range The Perks! * Competitive base compensation with additional performance-based incentives (incentives vary depending on role) * Career development and continuous learning opportunities * Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more * 100% vested 401(k) Retirement Plan with 6% company match * Medical, Dental, and Vision insurance * Flex spending plan & Health savings accounts with employer contribution * Student Loan Debt Reduction Program * Employer provided group life insurance with option to purchase additional life insurance for you and your family members * Employer provided long term and short term disability insurance * Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity * Wellness Program * Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together.

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. Reviews and processes incoming client correspondence and mail related to client accounts. Handles communication and documentation related to client accounts. Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. Participates in client meetings and meets with clients on own Maintains familiarity with client account histories and objectives. Reviews and approves expenditures and bills related to client accounts. Completes new account and closing of account paperwork. Works to solve various problems with accounts in coordination with the operations or administrative staff. Attends, and may participate in special bank functions or programs. Serves as a member of the Trust Committee and any additional assigned committee roles. Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications Bachelor's degree or equivalent combination of post high school education and related work experience. One to three years trust administration and /or related work experience. The Perks! Competitive base compensation with additional performance-based incentives (incentives vary depending on role) Career development and continuous learning opportunities Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more 100% vested 401(k) Retirement Plan with 6% company match Medical, Dental, and Vision insurance Flex spending plan & Health savings accounts with employer contribution Student Loan Debt Reduction Program Employer provided group life insurance with option to purchase additional life insurance for you and your family members Employer provided long term and short term disability insurance Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity Wellness Program Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together. We can recommend jobs specifically for you! Click here to get started.

Parish Coordinator manages front-office operations and supports a small, collaborative staff team. This temporary role (with the possibility of permanent placement) provides administrative and hospitality support in a friendly, professional environment. Key Responsibilities: Greeting visitors and answering phones serve as the first point of contact for the parish. Manage correspondence, mail, and office email. Create and format printed materials (bulletins, newsletters, flyers). Maintain church records and databases. Schedule meetings, coordinate building use, and maintain the parish calendar. Support volunteers and staff with communication and scheduling. Perform general office management tasks (ordering supplies, managing vendors, light bookkeeping). Always maintain confidentiality and professionalism. Schedule: Tuesday-Friday, 10:00 AM-3:00 PM (20 hours/week) Pay: $21hr. Qualifications: Prior administrative or front-office experience required Proficiency in Microsoft Office and Google Workspace Strong organization, communication, and interpersonal skills Why work for Advance Services, Inc. We are your employment specialists There is NEVER a fee for our employees Weekly pay Safety and attendance incentives Health Benefits PTO Referral Incentives Apply for this job by clicking the apply button, and applying on our website at *********************** or call our office at ************** Stop in and see our experienced friendly staff at 415 S Duff Ave Suite C Ames, IA 50010 Advance Services is an equal opportunity employer #402

At MercyOne, health care is more than just a doctor's visit or a place to go when you're in need of medical attention. Our Mission is based on improving the health of our communities - that means not only when you are sick but keeping you well. MercyOne Dubuque is the leading hospital in the tri-states, offering the only comprehensive cardiology center and Level II regional neonatal intensive care unit in the area as well as the newly constructed MercyOne Dubuque Cancer Center. Other services include a trauma center, a CARF-accredited inpatient rehabilitation unit, orthopedics, retail pharmacies, palliative care and a wide range of outpatient and community services. MercyOne operates two hospital-based skilled nursing units and a 40-bed nursing home. In recognition of the strength of its nursing service and the overall quality of patient care, MercyOne Dubuque has been designated a Magnet hospital four consecutive times - the nation's most prestigious award for nursing excellence. Want to learn more about MercyOne Dubuque? Click here: Find a Location Dubuque, Iowa (IA), MercyOne Dubuque Join the MercyOne Family! We are looking to hire a Dietary Office Coordinator! As a Dietary Office Coordinator at MercyOne, you will be under the general direction of the Clinical Nutrition Coordinator, responsible for providing leadership and daily direction for the Diet Office services to meet Departmental, State and Joint Commission expectations of serving nutritious, high quality and safe food items to patients of MercyOne Dubuque Medical Center. Responsibilities include oversight of daily diet office functions, including general staffing supervision/direction, nutritional screening, menu/nourishment processing, workflow, training, scheduling, ordering/inventory management of tube feeding and nutrition supplemental needs and the use of the dietary software system (CBORD). Actively evaluates the accuracy of processing patient menus to ensure compliance with diet orders. Liaison between the local Diet Office and System Office Trinity Hospitality Services Content Team to assist with the implementation and resolution management of the computerized software system (CBORD) to ensure accurate patient meal tickets and patient safety. Assist in the development of diet office operating policies and procedures, service and operational standards. * Utilize the Patient Electronic Medical Record to identify level of nutrition care screening needed following guidelines established by the Nutrition Screening Policy. * Use the dietary software programs to assure patient safety and meals are served in compliance with current diet order. Identify and resolve software and/or daily operation deficiencies that have a direct impact on patient safety/care and/or diet office efficiency. * Interprets information and reports generated from dietary software program for verification of accuracy of patient diet, allergies and nourishment order. * Input, produce and deliver nourishments, late trays and tube feeding orders. Calculates amount of tube feeding product needed to meet physician's order. Accurately calculate patient calorie and carbohydrate intake. * Responsible for the oversite of collecting "Same Day Menu" selections from patients in compliance with diet order utilizing the dietary software program. * Responsible for generating accurate patient meal tickets, patient listings and requested patient reports using the dietary software program. * Responsible for maintaining outpatient schedules and appointments for Clinical Dietitian staff. * Manages and participates in the cleaning and maintenance of the nourishment kitchen and the tube feeding storeroom. * Assigns duties and directs activities for diet office and 4-7 Dietary Assistant staff. Participates and assist in personnel activities including hiring, orientation, training, scheduling, payroll, team talks and disciplinary actions. Schedule: * Varied schedule. General Requirements: * Understanding basic knowledge of diets, food allergies and food service software platforms (CBORD). * A minimum of one-year computer operating system experience. * Serve Safe Certified preferred but not required. * Basic knowledge of diets and allergies. * Must have well-developed written and oral communication and ability to communicate and motivate staff. * Must have excellent customer service skills. * Must possess time management, leadership skills, and flexibility with the ability to make sound, well thought out decisions. * Ability to communicate clear expectations, concise and effectively with staff, patients, and the public. * Ability to collect, organize and structure accurate data and prepares reports. * Ability to organize and prioritize multiple tasks. * Must be able to perform basic mathematical calculations. * Must have comprehensive knowledge of HACCP, principles of food safety, and sanitation. * Must be able to implement changes in procedure when necessary and be a positive role model. * Must be computer literate and a working knowledge of computerized food system software. * Demonstrated proficiency in Microsoft Office Suite, particularly Excel, Word, Teams and Outlook. Education: * High school graduate or equivalent required. * Nutrition or Food Service-related Certificate or College/University Degree preferred. Colleagues of MercyOne Health System enjoy competitive compensation with a full benefits package and opportunity for growth throughout the system! Visit MercyOne Careers to learn more about the benefits, culture, and career development opportunities available to you at MercyOne Health System circle of care. Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Join Our Team as a Dental Care Administrator and Scheduling Coordinator! Are you looking for a rewarding career in the dental field? Kimball and Beecher in Iowa City, IA is seeking a compassionate and organized Dental Care Administrator and Scheduling Coordinator to join our team. In this role, you will play a crucial role in providing top-notch patient care and ensuring that our office runs smoothly and efficiently. Job Description: As a Dental Administrator, You will be one of the first points of contact for our patients and will need to provide exceptional customer service while managing a variety of administrative tasks. You will be responsible for managing patient appointments, answering phone calls and emails, updating patient records, insurance verification and breakdown. You will also have the opportunity to interact with patients on a daily basis, making sure they feel welcomed and comfortable during their visit to our office. The ideal candidate will have excellent communication skills, attention to detail, and a genuine passion for helping others. Previous experience in a dental or medical office is preferred, but not required. We are looking for someone who is eager to learn and grow in their role, and who is dedicated to providing the highest level of customer service to our patients. About Us: Kimball & Beecher is a leading privately owned dental practice in Iowa known for our commitment to excellence in patient care and our state-of-the-art facility. Our team of experienced dental professionals is dedicated to providing personalized and gentle care to each and every patient who walks through our doors. At Kimball & Beecher, we believe that a healthy smile is a beautiful smile, and we are passionate about helping our patients achieve optimal oral health. We strive to create a warm and welcoming environment for our patients, where they can feel relaxed and confident in the care they receive. If you are looking for a fulfilling career in the dental field and are ready to join a team that is dedicated to making a difference in the lives of our patients, we encourage you to apply for the Dental Care Administrator and Scheduling Coordinator position at Kimball and Beecher. We look forward to welcoming you to our team! Monday 7:45 AM-5 PM Tuesday 7:45 AM-5 PM Wednesday 7:45 AM-5 PM Thursday 7:45 AM-5 PM Friday 7:45 AM-2 PM Saturday Closed Sunday Closed

The Heart and Vascular Center's Executive Administrator of the Cardiovascular Service Line plans, directs, monitors, coordinates, organizes, and evaluates the administrative operations of the University of Iowa Heart and Vascular Center (UIHVC), including all clinical activities. Operates in a dyad partnership with the Physician Service Line Leader to jointly lead strategy, operations, performance, and culture across the Heart and Vascular service line. Together, the dyad ensures unified leadership, shared accountability, and alignment with institutional priorities. Collaborates extensively across University of Iowa Health Care (UI Health Care), the University of Iowa Physicians (UIP), and the Roy J. and Lucille A. Carver College of Medicine (CCOM) to enhance the efficiency, integration, and quality of clinical services, business activities, and programs. Serves as a key connector between departments, colleges, and external partners to align strategies and strengthen coordination across the continuum of heart and vascular care. Builds and sustains collaborative relationships within UI Health Care to ensure communication, alignment, and joint accountability for program and operational success. We are the best heart hospital in Iowa UI Heart & Vascular Center is recognized by U.S. News & World Report as the best hospital in the state for cardiology and heart surgery patient care. The best hospitals nationally received this rating based on patient outcomes, number of high-risk patients seen, patient experience, advanced clinical technologies, and more. Position Responsibilities Strategic and Operational Leadership Leads UIHVC in partnership with the Physician Service Line Leaders, ensuring coordinated clinical and administrative decision-making and shared accountability for performance. Develops goals related to management and administration that reflect the joint sponsorship by UI Health Care, UIP, and CCOM, and further the tripartite mission of UIHVC. Oversees development and implementation of the UIHVC Strategic Plan, ensuring alignment with the strategic plans and priorities of UI Health Care, UIP, and CCOM. Designs and implements structures (e.g., financial models, governance frameworks) to promote integration across cardiology, vascular surgery, and cardiothoracic surgery within a cohesive Heart and Vascular service line. Clinical Excellence and Patient Experience Partners cross-functionally with clinical, operational, and academic leaders to drive high-quality, safe, and efficient patient- and family-centered care. Ensures UIHVC meets goals for patient satisfaction, safety, quality outcomes, financial performance, patient access, and resource management through collaborative partnerships and shared accountability. Assures compliance with Joint Commission and other regulatory and accrediting standards. Governance, Collaboration, and Stakeholder Engagement In partnership with the physician leaders, plans and facilitates UIHVC Executive Board Meetings, ensuring transparency, engagement, and effective follow-up. Builds strong, collaborative relationships with departments, colleges, and enterprise partners to coordinate clinical and research operations and advance enterprise-wide goals. Represents UIHVC on internal and external committees, associations, and initiatives, promoting a unified Heart and Vascular strategy. Financial and Resource Stewardship Leads financial oversight of the service line, ensuring sustainable performance aligned with mission-driven priorities. Leads and coordinates all fiscal activities across UI Health Care, UIP, and CCOM, including budget development, forecasting, and performance monitoring. Oversees monitoring and analysis of UIHVC revenue cycle performance, implementing improvements through collaborative process review and redesign. Partners with UI Health Care Community Relations, UI Foundation, and Executive Board to manage endowment resources, philanthropic priorities, public relations, and advancement. Human Capital and Culture Oversees human resources activities for UIHVC, ensuring alignment with enterprise policies and initiatives. Fosters a collaborative and high-performing workplace culture, working closely with medical and educational leadership to support faculty and staff engagement. Education, Research, and Academic Collaboration Partners with education leaders across UI Health Care to support education and training initiatives for students, providers, and staff. Supports interprofessional learning and reinforces alignment between clinical operations and academic priorities. Administrative and Operational Infrastructure Collaborates with enterprise stakeholders to address and resolve patient service, access, and billing concerns. Provides financial and operational reports in response to University, governmental, and industry surveys. Establishes policies and procedures for UIHVC aligned with enterprise-wide standards and best practices. Provides guidance and coordination for integrating heart and vascular-related programs, including realignment of budgets, personnel, and structures to support enterprise efficiency and growth. University of Iowa Health Care-recognized as one of the best hospitals in the United States-is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives. Requirements Education Requirements - Master's degree in Hospital and Health Administration, Public Health, Business Administration, or an equivalent combination of education and experience Experience Requirements - Comprehensive (5-7 years) line and staff experience in healthcare management. - Demonstrated experience leading through collaboration across a complex, matrixed organization. - Developmental and administrative experience in a university or academic medical center setting. - 5-7 years of experience with progressive, increasing accountability in healthcare financial management. - Excellent written, verbal, and interpersonal communication skills, including the ability to build partnerships across functional and organizational boundaries. - Excellent organizational and strategic planning skills. - Expertise in relevant computer applications Desired Qualifications - Prior administrative experience in a matrixed academic health system or enterprise service line. - Understanding of healthcare operations management, including physician and hospital reimbursement models. - Experience leading collaborative initiatives involving public relations, marketing, and fundraising. - Demonstrated ability to synthesize complex data and translate it into actionable strategies through partnership and teamwork. - Proven ability to communicate effectively and build trust with physicians, researchers, administrators, and staff across multiple entities. - Membership in professional organizations such as the American College of Healthcare Executives (ACHE) or MGMA. In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission: - Resume - Cover Letter Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. This position is not eligible for University sponsorship for employment authorization. For additional questions, please contact Mallory Krieger at ************************* or ************* Additional Information Compensation Contact Information

As an Administrative Support & Billing Specialist, you will work under the FCS Quality Assurance and Billing Manager to manage billing processes, provide administrative support, and ensure compliance with financial and contractual guidelines. Your role will involve processing invoices, maintaining accurate records, supporting staff with administrative tasks, and ensuring smooth daily operations. This is an opportunity to play a crucial role in the success of family-centered services by ensuring financial accuracy and operational efficiency. WHAT YOU'LL DO (AND WHAT'S IN IT FOR YOU): Billing & Financial Accuracy Process and verify invoices, ensuring accuracy and compliance with state and agency requirements. Track service authorizations, billing records, and reimbursements to ensure timely payments. Maintain accurate financial records and assist with audits by ensuring all documentation is complete and accessible. Collaborate with the Quality Assurance and Billing Manager to identify and resolve billing discrepancies. Administrative Support & Office Coordination Assist in maintaining organized records for client services, financial transactions, and program documentation. Provide general administrative support to staff, including scheduling, document preparation, and communication with external agencies. Support staff with data entry and report generation, ensuring compliance with contractual requirements. Coordinate meetings, training sessions, and internal events, ensuring all logistical needs are met. Communication & Compliance Act as a liaison between billing teams, program staff, and external agencies to ensure efficient operations. Ensure compliance with state and federal regulations regarding documentation and billing procedures. Assist in training staff on billing procedures and administrative policies to promote consistency across the organization. Monitor service contracts and authorizations to prevent lapses in billing or compliance. Requirements Education & Experience: Associate degree required; bachelor's degree preferred in accounting, business administration, or a related field. Two years of experience in billing, administrative support, or financial processing. Experience working in human services or healthcare billing is a plus. Technical & Organizational Skills: Proficiency in billing software, spreadsheets (Excel), and data management systems. Strong ability to multitask, stay organized, and meet deadlines in a fast-paced environment. Attention to Detail: Must have a high level of accuracy in processing invoices and maintaining records. Other Requirements: Valid driver's license & reliable transportation may be required for occasional travel. Ability to handle sensitive financial and client information with professionalism.

Job Description At Clarke University, we look for individuals who lead from the heart and embrace our values of education, charity, justice, and freedom. By creating a community focused on care, we empower everyone at Clarke to do and be their best. We offer meaningful work, a safe and friendly work environment, and an outstanding benefits package including tuition remission, paid holidays vacation and sick time, and extensive professional development opportunities. So, if you're looking for a place you can make a positive impact, we hope you'll consider our One Clarke, One Community. Clarke invites applications for a full-time Office Coordinator in the Education Department. This position Performs administrative, clerical, and record-keeping duties in support of the operation of the Education Department. The Office Coordinator will work collaboratively with faculty members and assist students. The ideal candidate will possess the following: High School diploma or GED plus 4 years of experience in a similar position or equivalent education and experience. Excellent communication skills Demonstrated ability for attention to detail and the ability to organize information and prioritize tasks Ability to work collaboratively, as well as independently To apply, please apply online at ******************************** Clarke University is committed to fostering a welcoming campus community that celebrates the unique contributions of each person and promotes an inclusive learning environment. Clarke University does not discriminate against any employee or any applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.

Position Title:Business Administrator III - ProcurementJob Group:Professional & ScientificRequired Minimum Qualifications:Bachelor's degree and 5 years of related experience Preferred Qualifications:Bachelor's degree in accounting, finance, business administration, or a closely related field. Experience with budgeting, financial reconciliation, or financial analysis in a higher education, governmental, or similarly complex organizational environment. Background with procurement processes, supplier management, or accounts payable practices. Demonstrated experience preparing journal entries, managing worktags/cost centers, or working within enterprise financial systems (e.g., Workday). Experience overseeing operational processes such as equipment inventory, asset disposition, permit renewals, or space/facility coordination.Job Description: Iowa State University's Procurement Services unit is seeking a detail-oriented and highly organized Business Administrator III to support efficient, compliant, and customer-focused procurement operations across the university. This position plays a critical role in financial management, operational oversight, and the coordination of key departmental processes that ensure smooth and effective daily operations. The Business Administrator supports a broad range of financial and operational activities, including developing and monitoring budgets, reconciling complex financial accounts, tracking supplier rebates and technology fees, and partnering with Finance and the Treasurer's Office. The role also manages departmental assets and equipment, oversees sponsored email accounts and permit renewals, assists with space and building-related needs, supports Open Records processes, and ensures smooth onboarding for new employees and student workers. Success in this position requires strong analytical abilities, sound judgment, attention to detail, and the capacity to manage multiple priorities in a fast-paced environment. Key Responsibilities include: Reconciling departmental accounts and ensuring budget accuracy. Reviewing supplier payment files, investigating discrepancies, and coordinating with banking partners on corrections or resubmissions. Recording cash sales from rebates and payments. Preparing journal entries and adjustments, including determining when new worktags are needed. Reconciling credit card clearing accounts totaling several million dollars. Recording annual credit card rebates and reconciling gift card payments and credits. Managing financial projects and reporting that support budget decisions and future planning. Providing financial analysis to support decisions related to budgets, salary increases, and technology renewals. Monitoring financial and operational systems and verifying expenditures for accuracy and compliance. Coordinating the disposition of surplus equipment, furniture, and other assets. Coordinating onboarding for new employees, including system and building access. Assisting with student hiring and onboarding processes. If you thrive on variety and enjoy a role where your responsibilities span financial analysis, operational coordination, and employee support, you'll find this position both engaging and rewarding. You will join a strong, collaborative team that values professionalism, continuous learning, and mutual support. Procurement Services offers excellent work-life balance, flexibility in how work gets done, and a culture that prioritizes growth and development. You will be encouraged to pursue opportunities that expand your skills, including relevant conferences, webinars, and training that enhance your expertise. Join us and take part in work that is both meaningful and deeply valued across campus. Please provide a cover letter describing your experience related to the duties of this role. Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position. Leveling Guidelines • Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU's mission and department or work unit goals • Applies senior-level professional knowledge and expertise to work requiring greater latitude • Solves moderately complex problems and regularly exercises judgment to determine appropriate action • Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices • Responds to complicated inquiries, provides training, and provides direction to lower-level staff • May provide supervision for one to two other staff (i.e., leads a small work team) • May lead projects for which well-defined practices and procedures may not exist • Provides guidance to students Appointment Type:RegularNumber of Months Employed Per Year:12 Month Work PeriodTime Type:Full time Pay Grade:PS809Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email ********************** or call ************ or Toll Free: **************. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.Original Posting Date:November 25, 2025Posting Close Date:December 14, 2025Job Requisition Number:R18172

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. Reviews and processes incoming client correspondence and mail related to client accounts. Handles communication and documentation related to client accounts. Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. Participates in client meetings and meets with clients on own Maintains familiarity with client account histories and objectives. Reviews and approves expenditures and bills related to client accounts. Completes new account and closing of account paperwork. Works to solve various problems with accounts in coordination with the operations or administrative staff. Attends, and may participate in special bank functions or programs. Serves as a member of the Trust Committee and any additional assigned committee roles. Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications Bachelor's degree or equivalent combination of post high school education and related work experience. One to three years trust administration and /or related work experience. The Perks! Competitive base compensation with additional performance-based incentives (incentives vary depending on role) Career development and continuous learning opportunities Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more 100% vested 401(k) Retirement Plan with 6% company match Medical, Dental, and Vision insurance Flex spending plan & Health savings accounts with employer contribution Student Loan Debt Reduction Program Employer provided group life insurance with option to purchase additional life insurance for you and your family members Employer provided long term and short term disability insurance Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity Wellness Program Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together. We can recommend jobs specifically for you! Click here to get started.

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities * Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. * Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. * Reviews and processes incoming client correspondence and mail related to client accounts. * Handles communication and documentation related to client accounts. * Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. * Participates in client meetings and meets with clients on own * Maintains familiarity with client account histories and objectives. * Reviews and approves expenditures and bills related to client accounts. * Completes new account and closing of account paperwork. * Works to solve various problems with accounts in coordination with the operations or administrative staff. * Attends, and may participate in special bank functions or programs. * Serves as a member of the Trust Committee and any additional assigned committee roles. * Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications * Bachelor's degree or equivalent combination of post high school education and related work experience. * One to three years trust administration and /or related work experience. Created By : Compensation Range The Perks! * Competitive base compensation with additional performance-based incentives (incentives vary depending on role) * Career development and continuous learning opportunities * Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more * 100% vested 401(k) Retirement Plan with 6% company match * Medical, Dental, and Vision insurance * Flex spending plan & Health savings accounts with employer contribution * Student Loan Debt Reduction Program * Employer provided group life insurance with option to purchase additional life insurance for you and your family members * Employer provided long term and short term disability insurance * Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity * Wellness Program * Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together.

Office Administrator: Boone, IA Monday-Friday 8am-5pm $17hr.-$18hr. Key Responsibilities Manage day-to-day office operations and maintain a clean, organized workspace Greet and assist visitors, clients, and vendors Handle incoming calls, emails, and correspondence Schedule meetings, appointments, and travel arrangements Maintain office supplies inventory and place orders as needed Assist with document preparation, data entry, and filing Support HR and accounting teams with administrative tasks Coordinate office events, meetings, and staff communications Ensure compliance with office policies and procedures Qualifications High school diploma or equivalent (associate or bachelor's degree preferred) 1-3 years of administrative or office support experience Strong organizational and multitasking skills Excellent written and verbal communication Proficiency with Microsoft Office (Word, Excel, Outlook) and general office software Professional demeanor and strong customer-service skills Ability to maintain confidentiality and handle sensitive information Why work for Advance Services, Inc. We are your employment specialists There is NEVER a fee for our employees Weekly pay Safety and attendance incentives Health Benefits PTO Referral Incentives Apply for this job by clicking the apply button, and applying on our website at *********************** or call our office at ************** Advance Services is an equal opportunity employer #402

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. Reviews and processes incoming client correspondence and mail related to client accounts. Handles communication and documentation related to client accounts. Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. Participates in client meetings and meets with clients on own Maintains familiarity with client account histories and objectives. Reviews and approves expenditures and bills related to client accounts. Completes new account and closing of account paperwork. Works to solve various problems with accounts in coordination with the operations or administrative staff. Attends, and may participate in special bank functions or programs. Serves as a member of the Trust Committee and any additional assigned committee roles. Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications Bachelor's degree or equivalent combination of post high school education and related work experience. One to three years trust administration and /or related work experience. The Perks! Competitive base compensation with additional performance-based incentives (incentives vary depending on role) Career development and continuous learning opportunities Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more 100% vested 401(k) Retirement Plan with 6% company match Medical, Dental, and Vision insurance Flex spending plan & Health savings accounts with employer contribution Student Loan Debt Reduction Program Employer provided group life insurance with option to purchase additional life insurance for you and your family members Employer provided long term and short term disability insurance Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity Wellness Program Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together.

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities * Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. * Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. * Reviews and processes incoming client correspondence and mail related to client accounts. * Handles communication and documentation related to client accounts. * Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. * Participates in client meetings and meets with clients on own * Maintains familiarity with client account histories and objectives. * Reviews and approves expenditures and bills related to client accounts. * Completes new account and closing of account paperwork. * Works to solve various problems with accounts in coordination with the operations or administrative staff. * Attends, and may participate in special bank functions or programs. * Serves as a member of the Trust Committee and any additional assigned committee roles. * Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications * Bachelor's degree or equivalent combination of post high school education and related work experience. * One to three years trust administration and /or related work experience. Created By : Compensation Range The Perks! * Competitive base compensation with additional performance-based incentives (incentives vary depending on role) * Career development and continuous learning opportunities * Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more * 100% vested 401(k) Retirement Plan with 6% company match * Medical, Dental, and Vision insurance * Flex spending plan & Health savings accounts with employer contribution * Student Loan Debt Reduction Program * Employer provided group life insurance with option to purchase additional life insurance for you and your family members * Employer provided long term and short term disability insurance * Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity * Wellness Program * Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together.