Office Administrator Jobs in Jensen Beach, FL

Under minimal supervision, performs routine document management and other duties. Work requires some independent judgment of org standards. Responsible for maintaining records and documentation, preparing various forms, and other documentation. Able to multi-task and be flexible to take on other equivalent related activities. Use of standard personal computer programs such as word, excel, and other programs required. Also includes other office equipment necessary to fulfill work assignments. Responsibilities: Team members in this role will assist with the relationship with the landowners and payees for our projects under portfolio of renewable sites. Assist with issue resolution and audits and collaborating with the Landowner Relations team and other internal business units. Additional tasks included in the role include, but not limited to, completing and mailing of letters for communication, answering phones and emails, ordering of team supplies, and review and resolution of accounting reports, and updating landowner and payee information. Experience: Administrative experience Skills: Strongly preferred skills include organization and communication skills, both verbal and written. Education: •Any Degree About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Rahul Email: *************************************** Internal Id: 25-29301

We are seeking a highly professional and motivated individual to join our team as an Office Coordinator & Employee Engagement Specialist. In this role, you will serve as the first point of contact for all in-office services and employee engagement inquiries, working closely with the Executive Assistant (EA), Human Resources (HR), and Marketing teams. Your responsibilities will include coordinating office events, enhancing the employee experience, and fostering a welcoming and engaging office environment. Key Responsibilities: Serve as the primary point of contact for all in-office services and employee engagement inquiries, providing prompt, courteous, and effective solutions. Anticipate employee needs and proactively offer assistance with tasks such as shipping/receiving packages, ordering meals for meetings, and coordinating interdepartmental support. Greet guests to the office and direct them to the appropriate office or person. Conduct personalized office tours for new employees and guests, highlighting amenities, resources, and local attractions. Create and maintain new employee welcome packages, including custom-curated local recommendations. Cultivate relationships with local businesses to enhance office amenities and secure exclusive perks and discounts for employees. Develop and execute a plan to continually enhance the office environment and employee experience, including a diverse calendar of office events such as professional development workshops, wellness activities, and social gatherings. Collaborate with HR and department heads to align office initiatives with company-wide goals and employee needs. Schedule events and meetings as required. Design and implement regular surveys to gauge employee satisfaction with the office environment and services. Analyze feedback data to identify trends and opportunities for improvement, and present findings and recommendations to drive data-informed decision-making. Qualifications: Experience in a similar role within a fast-paced, corporate environment. Bachelor's degree in Business Administration, Human Resources, or a related field. Certification in event planning or a related field is preferred.

Rossway Swan, an AV Preeminent Rated Law Firm, is seeking an outgoing and enthusiastic Administrative Assistant. The ideal applicant will possess the following qualities: Above average communication skills A pleasant and professional demeanor while answering the telephone and interacting with clients, co-workers, and colleagues A working knowledge of Microsoft Word, Excel, and Outlook The ability to assist with mailings, file organization, special projects, and routine daily office care and protocols Be able to perform other incidentals and related duties as required and assigned The ability to work efficiently in a fast-paced environment while maintaining a positive attitude is a must. Rossway Swan offers an excellent benefits package and salary is commensurate with experience and qualifications. Job Type: Full-time Reports to: Firm Administrator Benefits: 401(k) matching Dental insurance Health insurance Paid time off Schedule: 8 hour shift Monday to Friday Education: High school or equivalent (Preferred) Experience: Microsoft Office: 2+ years (Required)

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Job Title : Administrative Specialist Duration : 6+ months Shift : Standard Shift (8AM to 5PM) Under minimal supervision, performs routine document management and other duties. Work requires some independent judgment of org standards. Responsible for maintaining records and documentation, preparing various forms, and other documentation. Able to multi-task and be flexible to take on other equivalent related activities. Use of standard personal computer programs such as word, excel, and other programs required. Also includes other office equipment necessary to fulfil work assignments. Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Jenkins Landscape Company, a family-owned and operated business since 1959, is located in Hobe Sound, Florida. As the top certified landscaper in the state, we offer a fully qualified staff and modern equipment to handle projects of any size. From landscape installation and maintenance to tree trimming and pest control, we provide comprehensive services for residential, commercial, and industrial projects. Role Description This is a full-time on-site role for an Office Manager at Jenkins Landscape Company in Hobe Sound, FL. The Office Manager will be responsible for communication with clients and staff, providing administrative assistance, managing office equipment, delivering exceptional customer service, and overseeing office administration tasks. Qualifications Excellent communication and customer service skills Experience in administrative assistance and office administration Proficiency with office equipment Strong organizational and multitasking abilities Knowledge of landscaping industry is a plus Ability to work efficiently in a fast-paced environment Experience with customer relationship management software High school diploma or equivalent; additional certifications are a bonus Job Duties: Oversee AP and AR. Ability to fill in when they are out. Assist in HR when needed. Ability to fill in when they are out. Asset management Finalizing customer invoices Manage cell phones for company Ensure all company functions are operating at fullest potential and no tasks fall through the cracks. Negotiate vendor contracts and resolve issues with service providers Clerical tasks: answering phones, mail, filing and preparing documents as needed. Scheduling cleaning and maintenance repairs of office equipment and facility. Supervisory duty of up to 10 office staff. Required Skills: Quickbooks Desktop Microsoft Suite - especially excel Conflict resolution

Are you a detail-oriented professional with a passion for organization and exceptional communication skills? Our client in Palm Beach County, FL, is seeking a proactive and dynamic Administrative Assistant to join their team. This role is pivotal in ensuring the smooth operation of daily activities while fostering a welcoming and positive environment for staff and visitors alike. As the first point of contact for many, you'll play a vital role in supporting management, streamlining processes, and creating an efficient, collaborative workplace. If you thrive in a fast-paced environment and enjoy making a difference, this opportunity is for you! Key Responsibilities Office Operations: Handle essential tasks such as scanning, filing, and generating reports to enhance efficiency across departments. Departmental Support: Provide administrative assistance to operations and quality teams with data entry and document organization. Communication: Manage phone calls professionally, route inquiries appropriately, and ensure emails and mail are handled promptly and courteously. Visitor Relations: Greet and assist guests with professionalism and warmth, leaving a positive impression of the organization. Proactive Assistance: Anticipate the needs of team members and leadership, ensuring seamless experiences and effective operations. What You'll Bring Educational Background: Bachelor's degree preferred but not required. Technical Skills: Advanced proficiency in Excel, Word, and other office software, with exceptional typing and data entry skills. Attention to Detail: A meticulous approach to tasks, ensuring accuracy and efficiency in every project. Positive Energy: A proactive mindset with a genuine desire to create meaningful, positive interactions and experiences. Team Player: Excellent verbal and written communication skills with a strong ability to collaborate across teams. Why You'll Love This Role This position offers more than just a job-it's an opportunity to contribute meaningfully to a supportive and professional environment. If you're looking to grow your skills, take on new challenges, and be a key player in a thriving workplace, we'd love to hear from you! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Occupational Therapy Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards. 2. Initial certification obtained from the National Board for Certification in Occupational Therapy. 3. They must be licensed and/or eligible for licensure as required in the state of practice.

Legal Administrative Assistant Professionals: let Vaco advocate for you and you'll have an advantage over your competition! Our recruiters have direct relationships with hiring managers, so they can connect your work experience to the open job. We have an immediate opening for Administrative Assistant in the Orlando area. Instead of being another faceless resume, let Vaco promote your strengths to the hiring manager while preparing you for their specific interview. Our recruiters will provide you with great insight about trends in the market-keeping you up to date on compensation expectations, company culture and growth opportunities. If you are an experienced Mortgage Specialist and you want to partner with the best, apply today! Job Requirements: * Perform accurate legal research and analysis. * Interpret laws, rulings and regulations in legal documents. * Compile, proofread and revise drafts of legal documents and reports. * Daily record keeping with electronic and hard copy filing of documents. * Obtain relevant information from other organizations or agencies. * Create and organize information, and generate reference tools for easy use by the office. * Prepare and format legal and management reports. * Maintain and update databases and tracking systems. * Respond to all case-related queries. * Ensure efficient and effective administrative information and assistance.

Brooks International, recently awarded its third consecutive win as one of Consulting Magazine's " Best Firms to Work For" in 2024, is seeking a Corporate Operations Administrator with a proven track record of success to join our award-winning, Global Professional Services Firm. Founded in 1960, we are intimately known by Private Equity, Global 2000 CEOs and Privately Held Chairs as a unique Executive Services company and remain unmatched in the marketplace. As a profit-motivated firm that serves the direct and focused interest of the client CEO, we specifically deliver to our client's strategic imperatives, delivering rapidly executed business and financial possibilities. Moreover, our approach integrates both tactical and behavioral step change upgrades. All business benefits generated incorporate organizational considerations, which are behaviorally sustainable and deliver accelerated and extraordinary short- and long-term profit value. Position Overview: The Corporate Operations Administrator (COA) is a member of the Brooks International headquarters staff. The COA plays a critical role in the coordination and administration of the global organization, “moving the needle” at all times. The COA works cross-functionally to ensure schedules, deliverables and deadlines are achieved across several departments including Business Development, Talent Management, IT, Marketing and Operations. A selection of accountabilities is listed below: Operations Coordination: Schedule, organize, and coordinate meetings and cross-functional initiatives. Prepare meeting agendas, presentations, and materials, ensuring alignment with organizational objectives. Record meeting minutes and track actionable items, ensuring timely follow-up and accountability. Manage and streamline daily administrative and operational processes to ensure seamless business functions. Document & Data Control: Maintain accurate records, databases, and documentation to support business development and operational efficiency and compliance. Oversee and improve document management systems, ensuring records are organized and accessible. Proof client facing and executive level material for branding compliance. IT Support & Reporting: Act as a liaison for IT-related issues, providing end user support and coordinating with external IT resources as necessary. Utilize IT systems to extract and deliver maximum value to the business. Develop and refine company reporting systems to support data-driven decision-making. Assist in creating and analyzing regular reports for leadership. Human Capital Administration: Assist in onboarding new employees and coordinating training events. Administer policy creation and management across global business unit. Office Administration: Oversee daily office operations to maintain a professional, productive and organized work environment. Manage office supplies, equipment, and coordination with vendors. Candidate Qualifications: Bachelor's Degree 2+ years of experience in operations administration or coordination, ideally within a consulting or professional services environment. Strong business acumen with experience preparing and proofing executive level presentations and documents. Strong scheduling and time management abilities with experience managing calendars across time zones. Detail-oriented and resourceful, with a proactive approach to problem-solving. The following personal attributes: intellectual curiosity, a passion for business leadership, a positive attitude and belief in what's possible, unwavering self-discipline, commitment to mission and the inherent urge to do what's right The ability and commitment to maintain professionalism at all times, work under pressure while achieving the highest level of quality, seek direction and improve all skills required for the role and rapid professional development The legal right to work full time in the United States without the requirement of sponsorship by either a company or third party Recruitment Process: Please apply for the COA position through this post if you would like an opportunity to be invited to an upcoming live virtual recruitment event. These events have limited capacity to ensure that all attendees have an opportunity to a live Q&A and an interview with a Brooks International team member. These events are designed as the first step in the Talent Acquisition process. The positions above offer a lucrative compensation package consisting of a competitive base salary, quarterly performance bonus and a comprehensive benefit package, including employer funded health, vision and dental benefits, life insurance, short and long term disability, 401(k) savings plan and paid time off.

The Administrative Specialist acts as both a back-of-house support position and a front-of-house client-facing assistant. The Administrative Specialist must be an effective multi-tasker, and is also responsible for representing the Hamilton brand through our Core Values in their day-to-day responsibilities. This position may be required to work weekends, some holidays, and peak sales periods. Responsibilities Answer incoming phone calls and direct calls to the appropriate associate or department. Ensure proper flow of correspondence for all messages through the store. Initiate mail flow distribution through the store. Engage in clerical duties such as acquisition of supplies, clerical duties, and point-of-sale duties. Help coordinate and optimize the shipping and distribution process between corporate headquarters, customers, and stores. Review and assure adherence to proper shipping insurance procedures. Assist in generation of reports for stores, departments, and executives. Coordinate between sales associates, clients, vendors, suppliers, and corporate office for a variety of tasks. Process and prioritize the flow of regional merchandise into and out of the store, and through proprietary inventory system. Check purchase orders and invoices for accuracy, liaising with Accounts Payable. Follow Hamilton quality control standards when stocking merchandise. Receive and ticket merchandise, entering appropriate information into proprietary inventory system. Process items to be returned to vendors or shops. Act as a liaison between store and Merchandising department, based at company headquarters, for any merchandise being shipped to or from the store. Assist in bi-annual audited physical inventory counts, as well as regular physical inventory checks on the sales floor. Skills Excellent verbal and written communication skills. Exceptional interpersonal communication skills. Ability to stay calm in high-pressure or fast-moving situations, both behind the scenes and in front of clients. Strong organizational skills. Ability to work both independently and collectively with team members as needed. Ability to handle and work with small, high-value merchandise. Proficiency in Point of Sales (POS) systems and Microsoft Suite. Education & Experience High school diploma or equivalent (GED) and 1 year of relevant experience with administrative work or in retail inventory positions. Experience in high-end jewelry or luxury environments. Administrative experience in a fast-paced environment. Experience working in back offices or inventory offices for multi-store or multi-location retail companies. Physical Requirements Physical activity not limited to: reading, writing, walking, walking up and down stairs, standing, sitting, kneeling, lifting up to 25lbs.

Serves Patients and visitors by greeting, welcoming, and directing them appropriately QUALIFICATIONS: Experience: Office experience and understanding of medical terminology preferred. Registration: None ESSENTIAL JOB FUNCTONS: • Answer phones while maintaining a polite consistent phone manner • Welcomes Patients / visitors by greeting them, in person or on the telephone • Register new patients and update existing patient demographics by collecting patient detailed patient information including personal and financial information • Facilitate patient flow by notifying the clinic staff of patients' arrival, delays, and communicate updates to patients and clinical staff • Respond to patients, prospective patients and visitor inquiries • Protect patient confidentiality by making sure protected health information is secured • Schedule patient's appointments and conduct daily reminder calls • Perform File Audits • Adherence to company policies and procedures • Promote excellent customer service • Ensure clinical safety procedures are in place and followed • Assists in the facility cleaning, hygiene, safety and maintenance • Ensure patient satisfaction • Perform Registered Chiropractic Assistant duties if necessary • Abides by HIPAA laws regarding personal medical information • Responsible for accuracy and completion of paperwork • Responsible for being in compliance with Joint Commission guidelines • Supports the philosophy, goals, and objectives of the clinic • Perform other related duties as required and assigned COMMUNICATION: · Communicates effectively and professionally with patients, visitors, physicians, and co-workers using a translator when necessary · Documents information received from the patient and disseminates it to the appropriate people or areas Supports administrative decisions and activities affecting patient care Assists in maintaining and sharing information in order to ensure continuity of patient care through coordination of care provided by physician and support services.

This position provides administrative support to Pathfinder Financial Group. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Pathfinder Financial Group. Compensation for this position is $20-25/hr dependent upon experience. This role is on site in Jensen Beach, FL. This position is 4 days a week working 9 am to 4 pm Monday, Wednesday, Thursday, Friday. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls to Pathfinder Financial Group and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Execute on marketing steps as needed for events Tracks practice expenses and oversees the practice bill paying Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Participates in the business planning process Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Strong technical experience in CRM Salesforce experience is a bonus Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of Pathfinder Financial Group, our products and services, and Thrivent Financial Bilingual Spanish skills preferred not required Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility External/Internal Dependencies Must be able to work with all roles of the Pathfinder Financial Group Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of Pathfinder Financial Group's recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.

CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers - certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. Responsibilities: Create sales packages, send and schedule estimates for Sales Associates Send estimate follow up letters to customers with Sales Associate's direction. Ensure all marketing tactics are executed as per the Company's Annual Marketing Plan. Ensure all customer mailing lists are up to date. Perform commercial telemarketing. Maintain inventory and update all point of sale material. Order paint and materials with Production Associate's direction. Enter Annual Financial Plan (AFP) into QuickBooks. Issue Purchase Orders (PO's). Pay all bills and maintain all files. Manage paperwork for new hires and terminated employees. Conduct constant follow ups with customers. Participate in regional or national on-going training conferences/meetings. Qualifications/Certifications: High school diploma or GED College degree a plus Experienced with social media and digital marketing Organized and detailed oriented Knowledge of Microsoft office packages Proficiency in QuickBooks (preferred) Excellent verbal and written communication skills Excellent organizational and time management skills ___ years of Office Assistant experience (preferred) Each CertaPro Painters business is independently owned and operated. Compensation: $25,000.00 per year Opportunity is Knocking Qualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters brand culture. This makes each independently owned and operated CertaPro Painters franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters franchise, as well. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.

Streamline Success as a Construction Office Administrator at PBC Hotel Construction Group! Fuel Efficiency in Office Operations! Company Name: PBC Hotel Construction Group Job Title: Construction Office Administrator Job Type: Full-Time (9:00 am - 5:00 pm) Monday to Friday Salary: $40,000 - $55,000 annually Job Description: Join PBC Hotel Construction Group as a Construction Office Administrator and be a driving force in managing financial operations, material purchasing, and contract administration. With at least 2 years of experience in construction administration, you'll be essential to our team, ensuring smooth office operations and support to our field and executive teams. Key Responsibilities: Basic Bookkeeping: Oversee Accounts Receivable (A/R) and Accounts Payable (A/P) to ensure financial accuracy and timely processing. Order Placing/Tracking: Manage orders, bids, and material purchasing to ensure timely and cost-effective procurement. Material Bidding & Purchasing: Obtain bids and negotiate material purchases for various projects. Preparation of Subcontractor Contracts: Draft and manage subcontractor agreements to ensure proper documentation and compliance. Clerical Work: Handle general office tasks, including filing, correspondence, and scheduling. Subcontractor Insurance Policy Verification: Ensure subcontractors have up-to-date insurance coverage. Employee Time Tracking: Monitor and submit accurate timekeeping for payroll purposes. Software Proficiency: Utilize construction-based software to manage records, bids, and procurement. Qualifications: Experience: Minimum of 2 years in construction administrative roles. Organizational Skills: Exceptional multitasking and organizational skills to manage a dynamic workload. Construction Software Proficiency: Familiarity with construction-related software platforms. Communication Skills: Strong ability to collaborate effectively with field teams, subcontractors, and executives. Benefits: Progressive Accrual of PTO Throughout the Year Enjoy 2 Weeks of PTO by Year 1 Company Vehicle/Mileage Reimbursement: Not Applicable Join PBC Hotel Construction Group as a Construction Office Administrator and be at the heart of driving efficiency in our office operations. Apply now and be a part of a dynamic team committed to excellence in construction management.

Purpose: This person is responsible for coordinating and maintaining all office duties and support for the BOH and FOH management. Key Responsibilities/Accountabilities: Financials • Responsible for bank transactions o Daily Cash Deposit - count, compare to sales report, prepare deposit slips. o Daily Change - Make change on 5 registers (AM and PM) count change left in change box and fill in the change request. • Petty cash procedures o Receipts- daily collect, record and reimburse employees for petty cash spent. Obtain approval from GM or AGM on purchases • Replenish petty cash • Reconcile petty cash on a weekly basis. • Reconcile and communicate petty cash at EOM to Axel and GM. • Keep daily separate record of register extras. Employees • Employee Records- have new employees fill out all forms of hire package. Scan and e-mail documents to HR. Scan employee fingerprint for clocking in/out. Communicate Traliant anti sexual harassment training and ensure employee completion. • Time adjustments- using labor report add to the Time adjustment list and have employees sign when they forget to clock in or out and adjust in Time Pro. Scan and send to HR. • Tip sheet - Daily basis to fill in template using labor report, compare on a weekly basis to POS systems sales report to make sure both match. Post tip sheet for employees to see daily. • Payroll - Enter hours, tips, PTO onto the payroll template • Request employee letters and changes from HR Customers • House Accounts- update information when needed and scan receipts. • Fulfill receipt requests by searching on POS systems. • Send and receive credit card authorization forms for large reservations or guests looking to pay part of full dinner for someone else. • Process and ship online gift card orders • During holidays help with taking, processing, and organizing holiday orders, especially shipping and delivery. Ordering and Inventory • Order - disposables, non-alcoholic beverages, condiments, silverware, china, glassware, supplies, (please check and review ordering lists) • Receive deliveries of items ordered, make sure nothing is missing from delivery or that nothing is damaged. • Coffee/water inventory - Continuously record water and coffee received and count stocked items (with help from baristas) and enter into appropriate spread sheets. • Wine inventory- Enter invoices to our system, import sales, enter items in log book and compare numbers to what is in stock using the counts done by Beverage Manager and the bartender. Print “on hand report” on weekly basis. Print stock value report on the first day of the month and e-mail to Staff Accountant Menus/Online Platforms • Check menu needs with host team/managers and communicate menu pars to ****************************. • Check Online platforms and online menus for accuracy in both items listed, menu descriptions, and pricing • Communicate any changes to online menu platforms to **************************** • Review of menus and menu platforms is recommended once a week or bi monthly. When new menus roll out check upon roll out. • Review accuracy of QR code with new menu roll outs. XtraChef • Take pictures and upload of all invoices received • Stamp all invoices uploaded with the “Scanned” red stamp • Place in scanned invoices folder to be sent to office weekly with the weekly bag Organization & Maintenance • Phone lists: Update phone lists (wholesale, maintenance, service providers employees. • Gift Card Log: Use the forms filled out at the moment of purchase to update general, online gift card logs and OT with guests' information. • Prepare the new financial spread sheets for reconciliations needed for the New Year and help maintain and edit others as needed. After the New Year close all the financial sheets and send to the office. • Weekly Bag to the office -Gather and send with a messenger, include • Daily receipts and reports. • Hard copies of employee documents, including payroll package, • Invoices arranged by date and company with credit notes. • Company mail. • Petty cash reconciliation along with receipts • Once a month send in this bag previous cake orders with receipts, hard copy of Gift card log filled out at the counter at the time of purchase. • When there are emergencies and GM is not in the restaurant call Maintenance and discuss what the next step to take is. (Whether it should be looked at first or we need to call service company) • Maintain cleanliness and organization of the office. Minimal Essential Requirements: • The ability to work as part of a team, and personal cleanliness. • Very basic food handling, preparation, and cleaning skills are welcomed. • Time management and ability to work under pressure to manage high volume of production. • Active listening and learning skills. • Reading and speaking comprehension skills • Discipline to follow set standards. • Ability to lift up to 30lbs. ADA: SA Hospitality Group will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Share If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. **Branch Administrator** Full Time 2 days ago Requisition ID: 2075 **Summary of Primary Functions** **:** Dobbs Equipment is seeking a branch administrator. The branch administrator performs a full range of administrative support duties for a Dobbs dealership location. **Essential Functions and Responsibilities:** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. *(Other duties may be assigned)* * Provides administrative support to all branch departments including parts, sales, and service. * Main focus on assisting in support for territory managers and ISR's with all types of customer or equipment issues. * Handles incoming and outgoing phone calls and email correspondence through the branch. * Interact with company personnel to assist in locating equipment and determining availability within the West Palm Beach branch and other branches. * Assists walk-in customers by learning basic qualifying questions for rentals/demos/sales to generate business. * Work with DHQ to open customers in-house and PowerPlan accounts. * Complete accurate and timely records including agreements, requests, filing, and correspondence with DHQ. * Coordinate with outside vendors such as haulers, janitorial and landscaping as well as ensure services are properly completed. * Issue purchase orders and approve invoices when necessary. * Assists General Manager in collecting on aged accounts. * Deposit cash daily and manage petty cash. * Ensures the store presents a good image to customers and staff including stocking goods such as coffee pods, printer paper, ink, and other office items. **Qualification:** The requirements listed below are representative of the knowledge, skill, and/or ability required. * Invoice experience * Customer Service experience * Administrative Support experience **Education, Skill, and/or Experience Requirements** **:** * Two-year college degree or heavy equipment sales experience may be substituted or combined with education. * Organization and communication skills must be highly developed. Computer skills need to be broad based. * Valid Driver's License and maintain a clean driving record. * Ability to communicate effectively with teammates and customers * Strong problem-solving skills. * Must be able to self-manage/self-motivate. * PC literate, proficient with MS Office, with an emphasis in Excel and Outlook required. * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. * Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. * Quick learner with the ability to think out of the box. * Bilingual a plus **Work Environment:** The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, and outside weather conditions. The noise level in the work environment is usually quiet. **Physical Demands:** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, and color vision. **We're an Equal Employment Opportunity and Affirmative Action Employer** Dobbs Equipment is an Equal Employment Opportunity (EEO) and Affirmative Action employer. We are committed to providing an environment free of discrimination, harassment, and retaliation both for our employees and applicants. We make all employment related decisions on the basis of an individual's qualifications and job performance. We recruit, hire, promote, train, transfer, and make compensation decisions without regard to race, religion, color, creed, national origin, ancestry or citizenship status, sex, sexual orientation, gender, genetic information, marital status, pregnancy status, age, disability, protected veteran status, or any other characteristic protected by federal, state or local law. **Notice to Applicants:** We participate in E-Verify in the United States. *Drug Free and Alcohol-Free Workplace Notice.* *Dobbs Equipment is an Equal Opportunity and At-Will Employer.*

Are you an administrative professional looking to join an organization with a collaborative, supportive, and team-oriented culture? The Weitz Company is hiring an Administrative Assistant II for our office in West Palm Beach, Florida. The Administrative Assistant II plays a crucial role in keeping the business unit organized and the office running smoothly. This role must be able to work onsite Monday - Friday during standard business hours. If you take pride in providing an excellent level of support to an organization and company leaders, this could be a great fit for you! The Weitz Company has been Building a Better Way since 1855. We are a full-service construction company, general contractor, design-builder, and construction manager with office locations throughout the United States. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. What You'll Do: * Provide excellent administrative support to the General Manager and overall business unit * Accurately prepare, review, and approve expense reports * Prepare notes and presentations for staff meetings * Input data and update documents and contracts * Maintain accurate records, business licenses, organizational charts, manpower staffing charts, and owner contract files * Coordinate events, meetings, and travel arrangements for team members * Communication information in a professional and timely manner * Provide coordination for the business unit including: * Scheduling onsite interviews * Scheduling pre-employment testing for new hires * Coordinating and hosting new employee onboarding for salaried employees * Maintain hourly staff files electronically * Assist with various office manager duties * Provide support to the Receptionist What We're Looking For: * Experience: * 3+ years of experience working as an administrative assistant * Experience with AIA contracts is a plus * Skills: * Extremely organized and comfortable multi-tasking * Positive attitude and excellent interpersonal skills * High level of professionalism and tact * Ability to anticipate needs * Excellent written and verbal communication skills * Desire to provide quality work in a timely manner * High level of confidentiality * Technology: * Strong experience with Microsoft Office including Word, Excel, PowerPoint, and Outlook * Ability to learn specific job-related software upon hire * Additional Requirements: * Ability to work in the office Monday - Friday during regular business hours * A desire to partner with Human Resources (HR) to set employees up for success and create an excellent employee experience What We Offer: * Competitive Pay * Rewarding Bonus Program * Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings * Employer-Paid Short- and Long-Term Disability Programs * Employer-Paid Life Insurance * Generous Paid Time Off Provisions * 401K Retirement Savings Plan with Company Match * Tuition Reimbursement * Fully Paid Parental Leave * Voluntary Products Including: Critical Illness Insurance and Accident Insurance * Corporate Wellness Program with Wellness Time Off and Rewards Visa sponsorship is not available for this position at this time. The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails. The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice. #LI-KD1

LHH Recruitment Solutions has partnered with an organization in West Palm Beach, FL to find an experienced Event Administrative Assistant. Benefit offerings include medical, dental, vision, paid time off, and access to a 401(k) plan. Salary: $65,000 - $75,000 annually Schedule: Onsite, Monday - Friday Responsibilities: Booking meeting rooms, replenishing supplies, and greeting guests to the office. Conducting personalized office tours for new employees and guests, highlighting amenities and local attractions. Must have knowledge of local restaurants and activities, ensuring employees and visitors have a great experience. Ordering meals and expense reporting. Internal event planning. Cultivating relationships with local businesses to enhance office amenities. Background: Minimum 5 years of event planning and administrative support experience. Bachelor's degree preferred In-depth knowledge of the local downtown area, including businesses, cultural institutions, and community resources