What is an Office Administrator

As office administrator, you've got to lay down the law for your team. Sure, no one likes a tough boss, but they need to know what goals they're aiming for, and that's where you come in. You'll need to divide and conquer on some tasks, so the team doesn't feel overwhelmed.

The biggest, and probably toughest, part of your job is making sure your team is consistantly performing. You have to find a nice balance for employees so they don't get burned out on work, while also making sure they're not playing Solitaire on their computer.

Office administrators typically work somewhere between 35-40 hours a week. Generally, they won't work more than that. This means you might get to go home a little early some days. Our fingers are crossed that you get off a little early on Friday, so you can kickstart your weekend on a high note.

There is more than meets the eye when it comes to being an Office Administrator. For example, did you know that they make an average of $16.82 an hour? That's $34,979 a year!

Between 2018 and 2028, the career is expected to grow -4% and produce -110,600 job opportunities across the U.S.

What Does an Office Administrator Do

There are certain skills that many Office Administrators have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed Customer-service skills, Detail oriented and Organizational skills.

Learn more about what an Office Administrator does

How To Become an Office Administrator

If you're interested in becoming an Office Administrator, one of the first things to consider is how much education you need. We've determined that 47.7% of Office Administrators have a bachelor's degree. In terms of higher education levels, we found that 5.1% of Office Administrators have master's degrees. Even though most Office Administrators have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become an Office Administrator. When we researched the most common majors for an Office Administrator, we found that they most commonly earn Bachelor's Degree degrees or Associate Degree degrees. Other degrees that we often see on Office Administrator resumes include High School Diploma degrees or Master's Degree degrees.

You may find that experience in other jobs will help you become an Office Administrator. In fact, many Office Administrator jobs require experience in a role such as Administrative Assistant. Meanwhile, many Office Administrators also have previous career experience in roles such as Office Manager or Customer Service Representative.

What is the right job for my career path?

Tell us your goals and we'll match you with the right jobs to get there.

And if you’re looking for a job, here are the five top employers hiring now:

  1. Edward Jones Jobs (243)
  2. Simon Property Group Jobs (76)
  3. Safety-Kleen Systems Jobs (88)
  4. CarMax Jobs (143)
  5. State Farm Jobs (111)
Average Salary
$34,979
Average Salary
Job Growth Rate
-4%
Job Growth Rate
Job Openings
133,270
Job Openings
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Average Salary for an Office Administrator

Office Administrators in America make an average salary of $34,979 per year or $17 per hour. The top 10 percent makes over $46,000 per year, while the bottom 10 percent under $26,000 per year.
Average Salary
$34,979
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12 Office Administrator Resume Examples

Learn How To Write an Office Administrator Resume

At Zippia, we went through countless Office Administrator resumes and compiled some information about how to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Office Administrator Resume Examples And Templates

And if you’re looking for a job, here are the five top employers hiring now:

  1. Edward Jones Jobs (243)
  2. Simon Property Group Jobs (76)
  3. Safety-Kleen Systems Jobs (88)
  4. CarMax Jobs (143)
  5. State Farm Jobs (111)

Choose From 10+ Customizable Office Administrator Resume templates

Zippia allows you to choose from different easy-to-use Office Administrator templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Office Administrator resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Office Administrator Demographics

Office Administrator Gender Statistics

female

85.3 %

male

14.7 %

Office Administrator Ethnicity Statistics

White

58.0 %

Hispanic or Latino

20.2 %

Black or African American

10.7 %

Office Administrator Foreign Languages Spoken Statistics

Spanish

64.7 %

French

8.0 %

Portuguese

3.1 %
Job Openings

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Office Administrator Education

Office Administrator Majors

33.6 %

Office Administrator Degrees

Bachelors

47.7 %

Associate

24.3 %

High School Diploma

13.7 %

Top Colleges for Office Administrators

1. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

2. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

3. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

4. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

5. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

6. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

7. Morgan State University

Baltimore, MD • Private

In-State Tuition
$7,900
Enrollment
6,404

8. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

9. Siena Heights University

Adrian, MI • Private

In-State Tuition
$27,124
Enrollment
2,035

10. University of Akron

Akron, OH • Private

In-State Tuition
$11,463
Enrollment
13,676
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Top Skills For an Office Administrator

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 15.9% of Office Administrators listed Customer Service on their resume, but soft skills such as Customer-service skills and Detail oriented are important as well.

Best States For an Office Administrator

Some places are better than others when it comes to starting a career as an Office Administrator. The best states for people in this position are Rhode Island, Vermont, Washington, and California. Office Administrators make the most in Rhode Island with an average salary of $47,628. Whereas in Vermont and Washington, they would average $43,917 and $43,165, respectively. While Office Administrators would only make an average of $42,936 in California, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Washington

Total Office Administrator Jobs:
1,458
Highest 10% Earn:
$55,000
Location Quotient:
1.12
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. Colorado

Total Office Administrator Jobs:
1,344
Highest 10% Earn:
$54,000
Location Quotient:
1.26
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. Oregon

Total Office Administrator Jobs:
872
Highest 10% Earn:
$54,000
Location Quotient:
1.18
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Office Administrators

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Top Office Administrator Employers

We've made finding a great employer to work for easy by doing the hard work for you. We looked into employers that employ Office Administrators and discovered their number of Office Administrator opportunities and average salary. Through our research, we concluded that Boeing was the best, especially with an average salary of $34,198. Edward Jones follows up with an average salary of $40,859, and then comes Robert Half International with an average of $33,852. In addition, we know most people would rather work from home. So instead of having to change careers, we identified the best employers for remote work as an Office Administrator. The employers include Cigna, Memorial Sloan Kettering Cancer Center, and Optiv

Most Common Employers For Office Administrator

RankCompanyZippia ScoreAverage Office Administrator SalaryAverage Salary
1$40,859
2$37,706
3$37,102
4$35,246
5$34,664
6$34,243

Becoming an Office Administrator FAQs

How long does it take to become an Office Administrator?

It takes 5 years of professional experience to become an office administrator. That is the time it takes to learn specific office administrator skills, but does not account for time spent in formal education. If you include the normal education requirements to complete a college degree, then it takes 8 to 10 years years to become an office administrator.

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Do you need a degree to be an office administrator?

No, you do not need a degree to be an office administrator. The minimum requirement for this position is a high school diploma or its equivalent and some work experience in an office environment.

However, consider earning an associate's or bachelor's degree in business administration to increase career prospects and demonstrate knowledge of basic administrative duties needed to run an office.

Typical courses in these programs cover inventory management, budgeting, business communications, and office management.

This role also requires expertise in computer applications such as the Microsoft Office suite, inventory management software, and scheduling tools, which can be best learned through a degree program.

In addition to formal educational achievements, an office administrator can also benefit from participating in optional certification programs. For example, those who have clerical experience may consider becoming a Certified Administrative Professional. This certificate combines real-world administrative knowledge with applied concepts.

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How much should an office administrator be paid?

An office administrator should be paid around $45,000 a year. Salaries typically range from around $31,000 for the bottom 10% to over $76,000 for the top 10% of office administrators.

The specific company, experience, level of responsibility of the office administrator, and industry impact pay. For example, highly experienced office administrators are more likely to be paid close to the top ten percent, while entry-level office administrators will be closer to the bottom ten percent.

Industry and company size also have a significant impact on what an office administrator should be paid. Larger companies where the role requires high levels of responsibility, leadership, and oversight typically pay more than smaller companies where the role is mostly clerical.

The industry also impacts salary levels since office administrators work in all types of companies. Industries where an office administrator can expect higher salaries include accounting firms, medical offices, and construction firms.

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Is an office administrator a manager?

No, an office administrator is not a manager. Office managers and office administrators are similar and often require the supervision of clerical staff; however, they are different positions.

Office administrators coordinate office functions, while office managers are the leaders who set the office's direction. The office manager makes decisions that organize the flow of work. The office manager is part of the management team and sometimes may take part in executive meetings.

Meanwhile, the office administrator runs the day-to-day functions of the office. They coordinate administrative duties and reconcile accounts payable and accounts receivable. A major difference between the two positions is that the office administrator is reporting to the office manager.

In addition, the amount of experience necessary to become an office administrator or an office manager is different. Typically, employers prefer candidates with at least one to two years of administrative experience for the role of an office administrator and at least two to four years of experience for the role of an office manager.

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What qualifications do I need to be an office administrator?

The minimum qualification you need to be an office administrator is a high school diploma or its equivalent. A person should also be able to demonstrate work experience in an office environment.

The best way to get a job as an office administrator is through pursuing an associate's or bachelor's degree in business administration. This increases career prospects and allows a person to demonstrate knowledge of basic administrative duties that are needed to run an office.

A person should also highlight relevant skills and qualifications on their resume when they apply for a position as an office administrator. These may include proficiency in Microsoft Office, administrative management, verbal and written communication, budgeting, and event coordination.

In addition to formal educational achievements and demonstrated work experience, an office administrator can also show relevant certifications.

For example, those who have clerical experience may consider becoming a Certified Administrative Professional (CAP). This certificate combines real-world administrative knowledge with applied concepts.

To participate in the CAP program, office administrators must have an associate's or bachelor's degree and two years of administrative experience or comparable experience. The program covers topics and skills such as managing records, written communication, scheduling, human resources, and general office procedures.

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What qualifications do you need to be an administrator?

Qualifications you need to be an administrator require you to hold one of several degrees and possess relevant work experience. Depending on an individual's education, administrative roles and responsibilities can vary.

Entering the field of administration with an associate's degree in business will make available several entry-level positions. Candidates seeking administrative functions with a two-year degree will handle responsibilities such as filing, researching information, and answering the phone. Once the experience has been gained, the candidate may be considered for more administrative duties.

Candidates entering the field with a bachelor's degree are eligible for more extensive administrative responsibilities. These responsibilities range from submitting expense reports to addressing the questions of managers and employees.

It can be challenging to enter the field of administration without experience. Candidates are encouraged to seek out internships while still in school. Workplace experience coupled with a college degree improves the likelihood of employment.

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