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Become An Office Administrator

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Working As An Office Administrator

  • Interacting With Computers
  • Communicating with Supervisors, Peers, or Subordinates
  • Documenting/Recording Information
  • Performing Administrative Activities
  • Getting Information

  • Mostly Sitting

  • Repetitive

  • $45,122

    Average Salary

What Does An Office Administrator Do

General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.

Duties

General office clerks typically do the following:

  • Answer and transfer telephone calls or take messages
  • Sort and deliver incoming mail and send outgoing mail
  • Schedule appointments and receive customers or visitors
  • Provide general information to staff, clients, or the public
  • Type, format, or edit routine memos or other reports
  • Copy, file, and update paper and electronic documents
  • Prepare and process bills and other office documents
  • Collect information and perform data entry

Rather than performing a single specialized task, general office clerks have responsibilities that often change daily with the current needs of the employer.

Some clerks file documents or answer phones; others enter data into computers or perform other tasks using software applications. They also frequently use photocopiers, scanners, fax machines, and other office equipment.

The specific duties assigned to clerks will depend on the type of office in which they work. For example, a general office clerk at a college or university processes application materials and answers questions from prospective students. A clerk at a hospital files and retrieves medical records.

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How To Become An Office Administrator

General office clerks typically need a high school diploma or equivalent and learn their skills on the job.

Education

General office clerks usually need a high school diploma or equivalent.

Courses in using computer applications, such as word processing and spreadsheet software, may be particularly helpful.

Training

General office clerks usually learn their skills while on the job. Their training typically lasts up to 1 month and may include instructions on office procedures, proper phone etiquette, and the use of office equipment.

Advancement

General office clerks may advance to other administrative positions with more responsibility, such as executive secretaries and executive administrative assistants.

Advancement opportunities often depend on work experience and the knowledge of computer applications, such as word processing and spreadsheet software.

Important Qualities

Customer-service skills. Clerks often provide general information to company staff, customers, or the public. They should be courteous and prompt with their responses.

Detail oriented. Clerks perform many clerical tasks, such as preparing bills that require attention to detail.

Organizational skills. Office clerks file and retrieve records. They need to keep records organized to be able to access them quickly and efficiently.

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Office Administrator Jobs

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Office Administrator Career Paths

Office Administrator
Accounts Payable Clerk Staff Accountant
Accounting Manager
8 Yearsyrs
Accounting Assistant Accounts Payable Clerk Accounts Receivable Specialist
Accounts Receivable Manager
6 Yearsyrs
Account Manager Sales Manager Office Manager
Administrative Manager
6 Yearsyrs
Specialist Security Officer Night Auditor
Assistant General Manager
5 Yearsyrs
Project Coordinator Program Manager General Manager
Business Manager
7 Yearsyrs
Account Manager Account Executive Office Manager
Business Office Manager
8 Yearsyrs
Project Manager Program Manager General Manager
Center Manager
6 Yearsyrs
Bookkeeper Accountant Account Manager
Client Services Manager
7 Yearsyrs
Paralegal Contracts Administrator Senior Contract Administrator/Contract Administrator
Contracts Manager
9 Yearsyrs
Accounts Payable Clerk Accountant Senior Accountant
Controller
9 Yearsyrs
Paralegal Office Manager
Executive Assistant/Office Manager
6 Yearsyrs
Bookkeeper Controller General Manager
Facilities Manager
7 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Human Resources Supervisor
5 Yearsyrs
Specialist Forklift Operator Warehouse Manager
Logistics Manager
7 Yearsyrs
Operations Manager General Manager Account Executive
Office Manager
5 Yearsyrs
Operations Manager Assistant Director Office Manager
Office Manager Of Human Resources
7 Yearsyrs
Human Resources Coordinator Payroll Specialist
Payroll Manager
8 Yearsyrs
Home Health Aid Patient Care Technician Medical Assistant
Practice Manager
9 Yearsyrs
Project Coordinator Operations Manager
Site Manager
7 Yearsyrs
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Help others decide if this is a good career for them

Average Length of Employment
Senior Office Administrator 5.0 years
Office Administrator/Bookkeeper 4.2 years
Office Manager/Office Coordinator 4.1 years
Office Manager/Administrative Assistant 4.1 years
Office Services Coordinator 3.9 years
Executive Administrator 3.8 years
Business Administrator 3.6 years
Administrative Office Specialist 3.5 years
Department Administrator 3.5 years
Office Coordinator/Administrative Assistant 3.4 years
Branch Office Administrator 3.3 years
Operations Administrator Assistant 3.2 years
Office Administrator 3.0 years
Office Manager And Marketing Coordinator 3.0 years
Executive Office Assistant 2.7 years
Office Associate 2.7 years
Administrative Office Assistant 2.6 years
Personal Assistant/Office Assistant 2.6 years
Office Administrator/Receptionist 2.5 years
Front Office Administrator 2.4 years
Top Careers Before Office Administrator
Administrative Assistant 17.8%
Office Manager 13.0%
Customer Service Representative 9.4%
Office Assistant 7.4%
Receptionist 6.7%
Sales Associate 5.8%
Cashier 4.7%
Executive Assistant 4.1%
Internship 4.0%
Assistant Manager 4.0%
Secretary 3.7%
Teller 3.5%
Manager 2.7%
Medical Assistant 2.2%
Legal Assistant 2.0%
Store Manager 1.9%
Server 1.9%
Assistant 1.8%
Supervisor 1.7%
Executive Administrative Assistant 1.6%
Top Careers After Office Administrator
Administrative Assistant 19.0%
Office Manager 15.2%
Customer Service Representative 10.7%
Office Assistant 6.2%
Sales Associate 5.0%
Executive Assistant 4.9%
Receptionist 4.7%
Cashier 3.4%
Teller 3.2%
Human Resources Coordinator 3.1%
Assistant Manager 3.0%
Manager 3.0%
Internship 2.6%
Accounts Payable Clerk 2.5%
Administrator 2.4%
Legal Assistant 2.4%
Coordinator 2.3%
Owner 2.2%
Secretary 2.2%
Server 2.0%

Do you work as an Office Administrator?

Office Administrator Demographics

Gender

Female

83.7%

Male

14.4%

Unknown

1.8%
Ethnicity

White

61.0%

Hispanic or Latino

16.8%

Black or African American

11.4%

Asian

7.1%

Unknown

3.7%
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Foreign Languages Spoken

Spanish

62.8%

French

9.2%

Italian

3.4%

German

3.4%

Portuguese

2.5%

Chinese

2.3%

Mandarin

2.0%

Russian

2.0%

Arabic

2.0%

Japanese

1.8%

Hindi

1.4%

Korean

1.2%

Vietnamese

1.0%

Urdu

1.0%

Tagalog

1.0%

Cantonese

0.9%

Greek

0.6%

Polish

0.6%

Hebrew

0.5%

Filipino

0.5%
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Office Administrator Education

Schools

University of Phoenix

28.4%

Liberty University

6.7%

Strayer University

5.6%

Southern New Hampshire University

5.0%

Kaplan University

5.0%

Northern Virginia Community College

5.0%

American InterContinental University

4.0%

Ashford University

3.9%

University of Houston

3.7%

University of Maryland - University College

3.6%

Grand Canyon University

3.4%

San Francisco State University

3.1%

Houston Community College

2.9%

New York University

2.9%

Northeastern University

2.9%

University of Central Florida

2.9%

George Mason University

2.9%

Michigan State University

2.8%

Miami Dade College

2.7%

Capella University

2.6%
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Majors

Business

33.4%

Accounting

7.8%

Health Care Administration

6.8%

Psychology

6.1%

Communication

4.5%

Criminal Justice

3.7%

Human Resources Management

3.7%

Management

3.6%

General Studies

3.2%

Nursing

3.1%

English

2.9%

Marketing

2.8%

Education

2.8%

Medical Assisting Services

2.8%

Liberal Arts

2.7%

Legal Support Services

2.6%

Finance

2.0%

Computer Science

2.0%

Political Science

1.9%

Sociology

1.7%
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Degrees

Bachelors

36.4%

Other

29.4%

Associate

14.4%

Masters

10.2%

Certificate

6.2%

Diploma

1.8%

Doctorate

0.9%

License

0.7%
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Part Time
Internship
Temporary

Real Office Administrator Salaries

Job Title Company Location Start Date Salary
Business Office Administrator Anmol Distributors LLC Edison, NJ Sep 20, 2016 $80,018
Office Administrator FSG-Entertainment LLC New York, NY Feb 18, 2014 $73,128 -
$91,118
Office Administrator FSG-Entertainment LLC New York, NY Feb 02, 2014 $73,128 -
$91,118
Dental Office Coordinator Dental Arts Davis Square Somerville, MA Oct 20, 2016 $66,000
Design Office Administrator Ferrovial Agroman Us Corp. Dallas, TX Sep 12, 2012 $65,811 -
$70,000
Assistant Dental Office Administrator Grove Dental Clinic, P.C. Falls Church, VA Sep 15, 2013 $65,741
Executive Office Administrator-Board of Directors Municipal Credit Union New York, NY Sep 10, 2015 $65,000
Executive Office Administrator-Board of Directors Municipal Credit Union New York, NY Sep 20, 2016 $65,000
Office Administrator Midcarolina Pediatrics, Pa Charlotte, NC Sep 24, 2014 $59,696
Office Coordinator Ken's Produce Us, Inc. Houston, TX Aug 18, 2016 $59,176
Office Coordinator Hera USA, Inc. Los Angeles, CA Jul 18, 2016 $58,698
Production Office Coordinator Shoe Money Productions Culver City, CA Sep 26, 2011 $52,000
First-Line Sprvisrs/Mngrs of Office/Admin. Support Wkrs Oriental Collection Ltd. White Plains, NY Jun 17, 2011 $50,088
Executive Office Administrator Aesop USA, Inc. New York, NY May 12, 2014 $50,000
Office Administrator Pax-Program of Academic Exchange Port Chester, NY Sep 17, 2015 $49,065
Production Office Coordinator Shoe Money Productions Culver City, CA Jul 30, 2014 $48,069
1St. Line Supv/Mgrs of Office & Admin Support Workers David-Arrobio Dds, Inc. San Bruno, CA Jan 27, 2011 $47,938
School Office Coordinator Out Planet Management Institute, Ltd. New York, NY Aug 22, 2008 $47,083
Office Administrator & Project Support Worker 2034 Superior LLC Norridge, IL Sep 21, 2016 $38,500
Office Staff Coordinator Pfinish Koncepts Burbank, CA Feb 10, 2015 $37,981
Office Staff Coordinator Pfinish Koncepts Burbank, CA Mar 25, 2016 $37,981
Office Coordinator Baked By Melissa, LLC New York, NY Jul 01, 2014 $37,800
Office Coordinator Eugene Bell Foundation Washington, DC May 01, 2015 $36,000
Office Administrative Access Training Inc. Hackensack, NJ Nov 05, 2011 $35,000 -
$40,000
Office Administrator Principle Information Technology Company Houston, TX Aug 01, 2014 $34,299

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Top Skills for An Office Administrator

  1. Office Supplies
  2. Payroll
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Set up regional meetings and social events, scheduled conference rooms, assisted visitors, ordered catering and office supplies.
  • Coordinate and control: o Employee payroll o Employee benefits o Travel Coordinator o Employee training database o New hire program
  • Helped department manager and executives with customer service issues.
  • Involved in the coordination, implementations of office procedures and supervise to maintain office operations successively efficiently.
  • Created manual satellite financial statements for two locations.

How Would You Rate Working As an Office Administrator?

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Best states for an Office Administrator

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Top 10 Best States for Office Administrators

  1. Alaska
  2. New York
  3. District of Columbia
  4. North Dakota
  5. Minnesota
  6. New Hampshire
  7. Massachusetts
  8. Nevada
  9. Washington
  10. Wisconsin
  • (39 jobs)
  • (1,026 jobs)
  • (188 jobs)
  • (42 jobs)
  • (373 jobs)
  • (84 jobs)
  • (601 jobs)
  • (113 jobs)
  • (397 jobs)
  • (303 jobs)

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