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Working As an Office Administrator

  • Interacting With Computers
  • Communicating with Supervisors, Peers, or Subordinates
  • Documenting/Recording Information
  • Performing Administrative Activities
  • Getting Information

  • Mostly Sitting

  • Repetitive

  • $34,000

    Average Salary

What Does An Office Administrator Do

General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.

Duties

General office clerks typically do the following:

  • Answer and transfer telephone calls or take messages
  • Sort and deliver incoming mail and send outgoing mail
  • Schedule appointments and receive customers or visitors
  • Provide general information to staff, clients, or the public
  • Type, format, or edit routine memos or other reports
  • Copy, file, and update paper and electronic documents
  • Prepare and process bills and other office documents
  • Collect information and perform data entry

Rather than performing a single specialized task, general office clerks have responsibilities that often change daily with the current needs of the employer.

Some clerks file documents or answer phones; others enter data into computers or perform other tasks using software applications. They also frequently use photocopiers, scanners, fax machines, and other office equipment.

The specific duties assigned to clerks will depend on the type of office in which they work. For example, a general office clerk at a college or university processes application materials and answers questions from prospective students. A clerk at a hospital files and retrieves medical records.

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How To Become An Office Administrator

General office clerks typically need a high school diploma or equivalent and learn their skills on the job.

Education

General office clerks usually need a high school diploma or equivalent.

Courses in using computer applications, such as word processing and spreadsheet software, may be particularly helpful.

Training

General office clerks usually learn their skills while on the job. Their training typically lasts up to 1 month and may include instructions on office procedures, proper phone etiquette, and the use of office equipment.

Advancement

General office clerks may advance to other administrative positions with more responsibility, such as executive secretaries and executive administrative assistants.

Advancement opportunities often depend on work experience and the knowledge of computer applications, such as word processing and spreadsheet software.

Important Qualities

Customer-service skills. Clerks often provide general information to company staff, customers, or the public. They should be courteous and prompt with their responses.

Detail oriented. Clerks perform many clerical tasks, such as preparing bills that require attention to detail.

Organizational skills. Office clerks file and retrieve records. They need to keep records organized to be able to access them quickly and efficiently.

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Office Administrator Jobs

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Office Administrator Career Paths

Office Administrator
Executive Assistant Office Manager Owner
Co-Owner
6 Yearsyrs
Executive Assistant Office Manager
Business Manager
6 Yearsyrs
Executive Assistant Office Manager Operations Manager
Branch Manager
6 Yearsyrs
Legal Assistant Legal Secretary
Office Manager
5 Yearsyrs
Accounts Payable Clerk Staff Accountant Accountant
Controller
9 Yearsyrs
Accounts Payable Clerk Accountant Senior Accountant
Accounting Manager
7 Yearsyrs
Accounts Payable Clerk Staff Accountant Finance Analyst
Finance Manager
7 Yearsyrs
Bookkeeper Accountant Assistant Manager
Assistant General Manager
5 Yearsyrs
Administrator Manager Property Manager
Communications Manager
6 Yearsyrs
Administrator Manager Vice President
Chief Operating Officer
11 Yearsyrs
Administrator Manager Operations Manager
Site Manager
7 Yearsyrs
Executive Administrative Assistant Executive Assistant/Office Manager
Executive Assistant To Chief Executive Officer
6 Yearsyrs
Coordinator Team Leader Store Manager
Business Owner
6 Yearsyrs
Executive Administrative Assistant Assistant To Executive Vice President
Senior Administrative Assistant
7 Yearsyrs
Account Executive General Manager Property Manager
Communications Director
6 Yearsyrs
Coordinator Team Leader Operations Manager
Practice Manager
9 Yearsyrs
Coordinator Team Leader Customer Service Manager
Administrative Manager
6 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Office Manager Of Human Resources
6 Yearsyrs
Billing Specialist Medical Coder Billing Manager
Business Office Manager
7 Yearsyrs
Legal Secretary Owner Business Owner
Entrepreneur
5 Yearsyrs
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Average Length of Employment
Senior Office Administrator 5.2 years
Administrator Secretary 4.2 years
Executive Administrator 3.8 years
Office Coordinator/Administrative Assistant 3.6 years
Administrative Office Specialist 3.5 years
Operations Administrator Assistant 3.3 years
Office Management Assistant 3.1 years
Administrative Office Clerk 3.0 years
Office Administrator 3.0 years
Secretary Office Clerk 3.0 years
Office Specialist 3.0 years
Office Associate 2.8 years
Executive Office Assistant 2.8 years
Office Administrator/Receptionist 2.8 years
Administrative Office Assistant 2.7 years
Personal Assistant/Office Assistant 2.7 years
Front Office Administrator 2.6 years
General Office Assistant 2.5 years
Office Assistant 2.2 years
Marketing Office Assistant 2.0 years
Top Careers Before Office Administrator
Administrative Assistant 17.2%
Office Manager 12.5%
Customer Service Representative 9.5%
Office Assistant 7.9%
Receptionist 7.2%
Cashier 6.9%
Sales Associate 5.9%
Internship 3.9%
Assistant Manager 3.8%
Executive Assistant 3.8%
Secretary 3.5%
Manager 2.6%
Server 2.4%
Medical Assistant 2.3%
Legal Assistant 2.1%
Store Manager 1.8%
Assistant 1.8%
Accounts Payable Clerk 1.7%
Supervisor 1.6%
Volunteer 1.6%
Top Careers After Office Administrator
Administrative Assistant 18.4%
Office Manager 14.4%
Customer Service Representative 10.9%
Office Assistant 6.6%
Cashier 6.0%
Receptionist 5.2%
Sales Associate 5.0%
Executive Assistant 4.4%
Assistant Manager 2.8%
Manager 2.8%
Internship 2.7%
Human Resources Coordinator 2.7%
Server 2.5%
Accounts Payable Clerk 2.4%
Administrator 2.3%
Legal Assistant 2.2%
Bookkeeper 2.2%
Coordinator 2.2%
Owner 2.1%
Medical Assistant 2.1%

Do you work as an Office Administrator?

Average Salary For An Office Administrator

Average Yearly Salary
$34,000
Show Salaries
$24,000
Min 10%
$34,000
Median 50%
$34,000
Median 50%
$34,000
Median 50%
$34,000
Median 50%
$34,000
Median 50%
$34,000
Median 50%
$34,000
Median 50%
$49,000
Max 90%
Best Paying Company
UnitedHealth Group
Highest Paying City
Washington, DC
Highest Paying State
West Virginia
Avg Experience Level
3.2 years
How much does an Office Administrator make at top companies?
The national average salary for an Office Administrator in the United States is $34,945 per year or $17 per hour. Those in the bottom 10 percent make under $24,000 a year, and the top 10 percent make over $49,000.

Real Office Administrator Salaries

Job Title Company Location Start Date Salary
Business Office Administrator Anmol Distributors LLC Edison, NJ Sep 20, 2016 $80,018
Office Administrator FSG-Entertainment LLC New York, NY Feb 18, 2014 $73,128 -
$91,118
Office Administrator FSG-Entertainment LLC New York, NY Feb 02, 2014 $73,128 -
$91,118
Dental Office Coordinator Dental Arts Davis Square Somerville, MA Oct 20, 2016 $66,000
Design Office Administrator Ferrovial Agroman Us Corp. Dallas, TX Sep 12, 2012 $65,811 -
$70,000
Assistant Dental Office Administrator Grove Dental Clinic, P.C. Falls Church, VA Sep 15, 2013 $65,741
Executive Office Administrator-Board of Directors Municipal Credit Union New York, NY Sep 20, 2016 $65,000
Executive Office Administrator-Board of Directors Municipal Credit Union New York, NY Sep 10, 2015 $65,000
Office Administrator Midcarolina Pediatrics, Pa Charlotte, NC Sep 24, 2014 $59,696
Office Coordinator Ken's Produce Us, Inc. Houston, TX Aug 18, 2016 $59,176
Office Coordinator Hera USA, Inc. Los Angeles, CA Jul 18, 2016 $58,698
Production Office Coordinator Shoe Money Productions Culver City, CA Sep 26, 2011 $52,000
First-Line Sprvisrs/Mngrs of Office/Admin. Support Wkrs Oriental Collection Ltd. White Plains, NY Jun 17, 2011 $50,088
Executive Office Administrator Aesop USA, Inc. New York, NY May 12, 2014 $50,000
Office Administrator Pax-Program of Academic Exchange Port Chester, NY Sep 17, 2015 $49,065
Production Office Coordinator Shoe Money Productions Culver City, CA Jul 30, 2014 $48,069
1St. Line Supv/Mgrs of Office & Admin Support Workers David-Arrobio DDS, Inc. San Bruno, CA Jan 27, 2011 $47,938
School Office Coordinator Out Planet Management Institute, Ltd. New York, NY Aug 22, 2008 $47,083
Office Administrator & Project Support Worker 2034 Superior LLC Norridge, IL Sep 21, 2016 $38,500
Office Staff Coordinator Pfinish Koncepts Burbank, CA Mar 25, 2016 $37,981
Office Staff Coordinator Pfinish Koncepts Burbank, CA Feb 10, 2015 $37,981
Office Coordinator Baked By Melissa, LLC New York, NY Jul 01, 2014 $37,800
Office Coordinator Eugene Bell Foundation Washington, DC May 01, 2015 $36,000
Office Administrative Access Training Inc. Hackensack, NJ Nov 05, 2011 $35,000 -
$40,000
Office Administrator Principle Information Technology Company Houston, TX Aug 01, 2014 $34,299

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Top Skills for An Office Administrator

  1. Weekly Payroll
  2. Customer Service
  3. Office Supplies
You can check out examples of real life uses of top skills on resumes here:
  • Prepared bi-weekly payroll and monitored financial operations/expenditures.
  • Schedule follow up appointments, customer service, message distribution, and ancillary scheduling and preparation and referrals management.
  • Organized meetings and catering, coordinated facility and office equipment servicing and maintained office supplies.
  • Perform various accounting activities, such as reviewing financial statements, preparing periodic operating reports, and administering job costing procedures.
  • Provided administrative support for the Director of Pharmacy, including performed diversified secretarial, clerical and data entry functions.

Best States For An Office Administrator

Rank:

Average Salary:

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Top 10 Best States for Office Administrators

  1. District of Columbia
  2. Nevada
  3. Minnesota
  4. Delaware
  5. West Virginia
  6. Wyoming
  7. Wisconsin
  8. Pennsylvania
  9. Washington
  10. Massachusetts
  • (188 jobs)
  • (113 jobs)
  • (373 jobs)
  • (49 jobs)
  • (54 jobs)
  • (24 jobs)
  • (303 jobs)
  • (668 jobs)
  • (397 jobs)
  • (601 jobs)

Office Administrator Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 99,276 Office Administrator resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Office Administrator Resume

View Resume Examples

Office Administrator Demographics

Gender

Female

73.7%

Male

16.3%

Unknown

10.1%
Ethnicity

White

60.1%

Hispanic or Latino

18.1%

Black or African American

11.5%

Asian

6.6%

Unknown

3.6%
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Foreign Languages Spoken

Spanish

64.7%

French

8.0%

Portuguese

3.1%

Italian

3.0%

German

3.0%

Russian

2.4%

Chinese

2.3%

Arabic

2.0%

Mandarin

1.9%

Japanese

1.8%

Hindi

1.3%

Korean

1.0%

Cantonese

1.0%

Tagalog

0.9%

Urdu

0.8%

Vietnamese

0.8%

Polish

0.6%

Armenian

0.6%

Greek

0.5%

Hebrew

0.5%
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Office Administrator Education

Schools

University of Phoenix

30.7%

Strayer University

6.1%

Kaplan University

5.4%

Liberty University

4.6%

Ashford University

4.5%

University of Houston

4.1%

Northern Virginia Community College

3.8%

Houston Community College

3.7%

Southern New Hampshire University

3.6%

University of Maryland - University College

3.6%

Miami Dade College

3.5%

American InterContinental University

3.3%

The Academy

3.2%

University of Central Florida

3.1%

San Francisco State University

3.1%

Arizona State University

2.9%

New York University

2.9%

University of South Florida

2.8%

Capella University

2.5%

Grand Canyon University

2.5%
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Majors

Business

33.4%

Accounting

7.9%

Health Care Administration

7.3%

Psychology

5.8%

Communication

4.3%

Criminal Justice

3.7%

Management

3.6%

Medical Assisting Services

3.4%

Nursing

3.4%

Human Resources Management

3.2%

General Studies

3.2%

English

2.7%

Legal Support Services

2.7%

Liberal Arts

2.7%

Marketing

2.7%

Education

2.6%

Computer Science

1.9%

Finance

1.9%

Political Science

1.8%

Sociology

1.8%
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Degrees

Bachelors

36.6%

Other

28.4%

Associate

15.6%

Masters

9.5%

Certificate

6.3%

Diploma

2.2%

Doctorate

0.7%

License

0.7%
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