Office administrator demographics and statistics in the US
Office administrator demographics research summary. Zippia estimates office administrator demographics and statistics in the United States by using a database of 30 million profiles. Our office administrator estimates are verified against BLS, Census, and current job openings data for accuracy. Zippia's data science team found the following key facts about office administrators after extensive research and analysis:
- There are over 840,354 office administrators currently employed in the United States.
- 85.3% of all office administrators are women, while 14.7% are men.
- The average office administrator age is 47 years old.
- The most common ethnicity of office administrators is White (55.6%), followed by Hispanic or Latino (20.5%), Black or African American (10.1%) and Asian (7.9%).
- Office administrators are most in-demand in New York, NY.
- Washington, DC pays an annual average wage of $46,045, the highest in the US.
- In 2022, women office administrators earned 96% of what men earned.
- Alaska is the best state for office administrators to live.
- Office administrators are 55% more likely to work at private companies in comparison to public companies.
On this page
Office administrator demographics by:
Office administrator gender statistics
85.3% of office administrators are women and 14.7% of office administrators are men.
- Female, 85.3%
- Male, 14.7%
Office administrator gender ratio
| Gender | Percentages |
|---|---|
| Female | 85.3% |
| Male | 14.7% |
Office administrator gender pay gap
Women earn 96¢ for every $1 earned by men
Male income
$39,484
Female income
$37,923
Office administrator gender ratio over time
This data breaks down the percentage of men and women in office administrator positions over time. Currently, 85.3% of office administrators are female.
Office administrator gender ratio by year
| Year | Male | Female |
|---|---|---|
| 2010 | 13.88% | 86.12% |
| 2011 | 13.38% | 86.62% |
| 2012 | 13.15% | 86.85% |
| 2013 | 13.45% | 86.55% |
| 2014 | 14.43% | 85.57% |
| 2015 | 14.40% | 85.60% |
| 2016 | 14.38% | 85.62% |
| 2017 | 15.16% | 84.84% |
| 2018 | 15.19% | 84.81% |
| 2019 | 13.55% | 86.45% |
| 2020 | 15.14% | 84.86% |
| 2021 | 14.66% | 85.34% |
Office administrator related jobs gender ratio
We compared office administrators with similar job titles to see how gender ratios vary. As you can see, blueprint reader and recovery operator have the biggest gender ratio gaps.
| Job title | Male | Female |
|---|---|---|
| Statistical Typist | 6% | 94% |
| Medical Typist | 7% | 93% |
| Insurance Biller | 7% | 93% |
| Office Administrator | 15% | 85% |
| High Speed Printer Operator | 85% | 15% |
| Recovery Operator | 88% | 12% |
| Blueprint Reader | 95% | 5% |
Male
Female
100%
75%
50%
25%
0%
0%
25%
50%
75%
100%
Office administrator demographics by race
The most common ethnicity among office administrators is White, which makes up 55.6% of all office administrators. Comparatively, 20.5% of office administrators are Hispanic or Latino and 10.1% of office administrators are Black or African American.
- White, 55.6%
- Hispanic or Latino, 20.5%
- Black or African American, 10.1%
- Asian, 7.9%
- Unknown, 4.8%
- American Indian and Alaska Native, 1.1%
Office administrator race
| Office administrator race | Percentages |
|---|---|
| White | 55.6% |
| Hispanic or Latino | 20.5% |
| Black or African American | 10.1% |
| Asian | 7.9% |
| Unknown | 4.8% |
| American Indian and Alaska Native | 1.1% |
Office administrator race and ethnicity over time
See how office administrator racial and ethnic diversity trended since 2010 according to the United States Census Bureau data.
Office administrator race and ethnicity by year
| Year | White | Black or African American | Asian | Hispanic or Latino |
|---|---|---|---|---|
| 2010 | 62.17% | 11.65% | 6.37% | 16.74% |
| 2011 | 60.77% | 12.12% | 5.91% | 17.56% |
| 2012 | 60.36% | 11.63% | 6.19% | 18.35% |
| 2013 | 60.45% | 11.31% | 6.12% | 18.31% |
| 2014 | 60.14% | 11.50% | 6.65% | 18.10% |
| 2015 | 60.21% | 10.81% | 6.57% | 18.74% |
| 2016 | 59.46% | 11.47% | 6.82% | 18.51% |
| 2017 | 60.17% | 10.34% | 6.70% | 19.05% |
| 2018 | 60.49% | 9.97% | 7.02% | 18.79% |
| 2019 | 58.04% | 10.73% | 7.39% | 20.16% |
| 2020 | 56.07% | 10.15% | 7.35% | 20.77% |
| 2021 | 55.59% | 10.11% | 7.85% | 20.54% |
Office administrator wage gap by race
According to our data, asian office administrators have the highest average salary compared to other ethnicities. Unknown office administrators have the lowest average salary at $39,215.
| Ethnicity | Salary |
|---|---|
| Unknown | $39,215 |
| White | $39,498 |
| Black or African American | $39,517 |
| Asian | $39,683 |
| Hispanic or Latino | $39,508 |
Average office administrator age
See how the average age of office administrators varies based on ethnicity and gender.
Male
Female
Office administrator age by race and gender
| Race | Male age | Female age |
|---|---|---|
| Black or African American | 44 | 51 |
| Unknown | 39 | 45 |
| Asian | 42 | 49.5 |
| Hispanic or Latino | 39 | 42 |
| White | 45 | 52.5 |
| American Indian and Alaska Native | 47 |
Office administrator age breakdown
The average age of office administrators is 40+ years years old, representing 70% of the office administrator population.
Office administrator age breakdown
| Office Administrator Years | Percentages |
|---|---|
| 40+ years | 70% |
| 30-40 years | 18% |
| 20-30 years | 12% |
Office administrator educational attainment
The most common degree for office administrators is bachelor's degree, with 48% of office administrators earning that degree. The second and third most common degree levels are associate degree degree at 24% and associate degree degree at 14%.
- Bachelor's, 48%
- Associate, 24%
- High School Diploma, 14%
- Master's, 5%
- Other Degrees, 9%
Office administrators by degree level
| Office administrator degree | Percentages |
|---|---|
| Bachelor's | 48% |
| Associate | 24% |
| High School Diploma | 14% |
| Master's | 5% |
| Other Degrees | 9% |
Office administrator jobs you might like
Office administrator wage gap by degree level
According to the data, office administrators with a Master's degree earn more than those without, at $41,104 annually. With a Bachelor's degree, office administrators earn a median annual income of $40,325 compared to $39,024 for office administrators with an Associate degree.
| Education | Salary |
|---|---|
| Master's Degree | $41,104 |
| High School Diploma or Less | $38,155 |
| Bachelor's Degree | $40,325 |
| Some College/ Associate Degree | $39,024 |
Office administrator employment statistics
Most office administrators work for a private in the health care industry.
Company size where office administrators work
Below, you can see the size of companies where office administrators work.
Office administrator jobs by employer size
| Company size | Percentages |
|---|---|
| < 50 employees | 5% |
| 50 - 100 employees | 9% |
| 100 - 500 employees | 13% |
| 500 - 1,000 employees | 7% |
| 1,000 - 10,000 employees | 28% |
| > 10,000 employees | 39% |
Office administrator jobs by company type
Employees with the office administrator job title have their preferences when it comes to working for a company. For instance, most office administrators prefer to work at private companies over public companies.
Office administrator jobs by sector
| Company type | Percentages |
|---|---|
| Education | 5% |
| Public | 35% |
| Private | 55% |
| Government | 5% |
Office administrator jobs by industry
The most common industries for office administrators are health care, professional and retail.
Office administrator industry statistics
| Industry | Percentages |
|---|---|
| Fortune 500 | 18% |
| Health Care | 13% |
| Professional | 12% |
| Retail | 8% |
| Finance | 6% |
| Manufacturing | 5% |
| Technology | 5% |
| Government | 4% |
| Real Estate | 4% |
| Education | 4% |
| Hospitality | 3% |
| Media | 2% |
| Transportation | 2% |
| Construction | 2% |
| Non Profits | 2% |
| Insurance | 2% |
| Energy | 2% |
| Automotive | 1% |
| Utilities | 1% |
| Telecommunication | 1% |
Office administrator turnover and employment statistics
Office administrator unemployment rate over time
The unemployment rate for office administrators between 2008 and the most recent data has varied, according to the Bureau of Labor Statistics.
Office administrator unemployment rate by year
| Year | Office administrator unemployment rate |
|---|---|
| 2010 | 9.07% |
| 2011 | 8.89% |
| 2012 | 7.87% |
| 2013 | 6.76% |
| 2014 | 5.54% |
| 2015 | 4.73% |
| 2016 | 4.70% |
| 2017 | 3.88% |
| 2018 | 3.88% |
| 2019 | 3.74% |
| 2020 | 5.34% |
| 2021 | 5.84% |
Average office administrator tenure
The average office administrator stays at their job for 1-2 years, based on the 99,276 office administrators resumes in Zippia's database.
Office administrator tenure statistics
| Number of years | Percentages |
|---|---|
| Less than 1 year | 20% |
| 1-2 years | 33% |
| 3-4 years | 15% |
| 5-7 years | 15% |
| 8-10 years | 6% |
| 11+ years | 10% |
Office administrator LGBT ratio compared to similar jobs
Review the percent of office administrators that are members of the LGBT community. You can see how this compares to similar jobs in the chart below.
| Job title | LGBT | Job openings |
|---|---|---|
| Data Entry Associate | 4.67% | 89,880 |
| Office Administrator | 5.99% | - |
| Liability Analyst | 6.98% | 3,263 |
| Mail Distribution Clerk | 7.17% | 88,012 |
| Social Insurance Administrator | 11.18% | 110,093 |
| Crime Data Specialist | 11.19% | 68,456 |
| Duplicating Machine Operator | 14.20% | 53,851 |
Similar office administrator jobs LGBT demographics
| Profession | Percentages of LGBT | Job openings |
|---|---|---|
| Data Entry Associate | 4.67% | 89,880 |
| Liability Analyst | 6.98% | 3,263 |
| Mail Distribution Clerk | 7.17% | 88,012 |
| Social Insurance Administrator | 11.18% | 110,093 |
| Crime Data Specialist | 11.19% | 68,456 |
| Duplicating Machine Operator | 14.20% | 53,851 |
Foreign languages spoken by office administrators
The most common foreign language among office administrators is Spanish at 64.7%. The second-most popular foreign language spoken is French at 8.0% and Portuguese is the third-most popular at 3.1%.
- Spanish, 64.7%
- French, 8.0%
- Portuguese, 3.1%
- Italian, 3.0%
- German, 3.0%
- Other, 18.2%
Office administrator languages spoken
| Foreign language | Percentages |
|---|---|
| Spanish | 64.7% |
| French | 8.0% |
| Portuguese | 3.1% |
| Italian | 3.0% |
| German | 3.0% |
| Other | 18.2% |
