Office Administrator Full Time jobs

Function Enterprises, Inc. in Springfield, VA, is a leading contracting company dedicated to providing quality services to clients. The company emphasizes excellence in work and values diversity and inclusivity in its culture. Role Description This is a full-time on-site role for an Administrative Assistant at Function Enterprises, Inc. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, assisting with executive administrative tasks, and utilizing clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Payroll Administrator Attention to detail and organizational skills Ability to multitask and prioritize tasks Desire to learn and grow Experience in office management or administration is a plus Excellent computer skills, including MS Office proficiency College diploma or equivalent

Since 1908, B. M. Smith, Inc. has been managing multi-family and free-standing residential housing and commercial properties in South Arlington and greater Northern Virginia. B. M. Smith & Associates, Inc. has a rich history reflecting a family's commitment to community building through principled development. Role Description This is a full-time on-site role as an Asset Administrator at BM Smith in Arlington, VA. The Asset Administrator will be responsible for day-to-day tasks related to supporting our asset management and finance teams, with areas of responsibility including bookkeeping/accounting, customer service, and effective communication within the organization. SPECIFIC AREAS OF RESPONSIBILITY: Administrative Copy, scan, shred, and digitally organize certain mail. Follow through on assignments with limited oversight/guidance until issues are fully resolved, interacting with applicable third parties to achieve project completion. Assist with entering applicable accounting data into monthly investor reports. Assist with appropriate document filing and storage. Answer and direct calls, as needed. Real Estate / Asset Management Support Assist Asset Management team in due diligence efforts prior to settlements. Obtain necessary signatures for contracts, closings, and reassignments, as needed. Assist in creating and maintaining abstracts, including but not limited to lease abstracts, loan abstracts, amendments, etc. Assist in the collection and interpretation of necessary market data. Assist Retail Property Manager with tenant portal creations, ensuring each new tenant is appropriately setup to process online rent payments. Bookkeeping - Accounting Work closely with Senior Accounting Director as requested to prepare checks for signature (electronic or paper), receive invoices, deposit checks, handle fund transfers, and to scan invoices and checks to provide complete electronic backups for all transactions. Prepare journal entries for approval, as requested. Assist in allocation of credit card expenses to various companies and categories. Assist with reconciling operating accounts and monthly bank statements, as needed. Support in the preparation of accurate monthly and annual balance sheets and income statements of managed entities. Support in the preparation of distribution reports and processing of ACH distributions for all entities. Assist with billing discrepancies; contact AR departments to understand and/or dispute billing inaccuracies. Assist in preparing additional schedules/worksheets, as needed, to provide partnerships. Assist with special projects and other related duties, as may be assigned. Assist in resolving bank discrepancies and financial disputes, as needed. Qualifications Analytical Skills and Finance knowledge Ability to thoroughly research a topic, and provide information in a condensed format Strong Communication and Customer Service skills Experience in Asset Management Experience with Commercial Real Estate / Commercial Property Management Ability to prioritize tasks and meet deadlines Attention to detail and accuracy in reporting Knowledge of property management systems Bachelor's degree in Business Administration, Finance, or related field

Why You Want To Work Here: We are a leading nonprofit with a mission to offer comprehensive training to industry professionals, advance groundbreaking research, and advocate for policies that positively impact the lives of children and families across the nation. In this position we seek a highly organized and detail oriented individual to conduct quality control reviews of services, fee assistance records, and program efficiency. Responsibilities of the Administrative Assistant: Manages the program inbox by updating family files and alerting the appropriate case coordinator Collects and distributes all incoming mail to assigned personnel in a timely manner Collects and distributes attendance sheets to the subsidy payment department thus ensuring that all payments are processed in a timely manner When necessary, calls potential problems to the attention of the appropriate case coordinator Sends follow-up emails to customers requested supporting documentation; respond to customer emails forwarding supporting documentation or asking for confirmation Track errors using established systems Review applications to ensure compliance Prepare reports for department leaders Assists senior management and other staff with special projects as requested Performs other duties as assigned Qualifications of the Administrative Assistant: One year of experience in program administration or client services Ability to comprehend and become an expert in policies and procedures Exceptional attention to detail and organizational skills Proficiency in computer skills and experience with the Microsoft Office suite of products Strong written and verbal communications skills Track record of achievement in meeting program productivity goals and accuracy targets Track record of reliability and timeliness in attendance Administrative Assistant Arlington, VA (Hybrid Office) Full-time, M-F $40,000K

Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how. At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial planning. The role of an Oath Office Manager is to work to organize our attorneys, advisors, clients, and team in office and remote. We believe in great freedom and great responsibility. We believe in doing the hard work first. We believe there is a difference between busyness and effectiveness. We believe in empowering our team to help thousands of people nationwide. Responsibilities Oversee our day-to-day office and remote operations in Virginia Execute other office administration tasks as assigned Liaise with clients, attorneys, team, and advisors as the mainline of communication Answering and directing phone calls Responding to client requests via email and telephone Monitoring deadlines Scheduling appointments Preparing materials for client meetings Drafting correspondence Organizing and maintaining client files Scanning, copying, and filing of documents in an electronic file management system Qualifications Excellent time management, problem-solving, and communication skills Basic computer skills including experience with Microsoft Office Bachelor's degree or relevant work experience Ability to maintain and cultivate client relations About Oath Law & Oath Planning Oath was founded in 2010 on the idea that estate and financial planning should be accessible to people from all different backgrounds -- not only the wealthiest 1%. We began in one small office with a team of only a few innovative, creative thinkers that wanted to make planning and estate and financial education a possibility for every community. Now, we've grown our firm across multiple states, with more offices opening every year. Our success comes down to one motivating factor -- helping families and individuals do the best that they can for the people and things that they love most. As we continue to expand and help more individuals and families, we are seeking like-minded individuals to embody our mission and values and join our growing team. Industry Financial Services Employment Type Full-time

COLONIAL RIVER WEALTH MANAGEMENT LLC is a Wealth Management company with offices in Midlothian, Newport News, Staunton, and Williamsburg Virginia. We are dedicated to providing personalized financial planning and investment services to our clients. Role Description This is a full-time on-site role for an Administrative Assistant at COLONIAL RIVER WEALTH MANAGEMENT LLC in Newport News, VA. The Administrative Assistant will be responsible for providing administrative support, managing phone calls, communication, clerical tasks and client operations. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Clerical Skills Ability to multitask and prioritize tasks effectively Attention to detail and organizational skills Proficiency in Microsoft Office Suite Previous experience in a similar role is a plus Associate's or Bachelor's degree in Business Administration or related field

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Occupational Therapy Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards. 2. Initial certification obtained from the National Board for Certification in Occupational Therapy. 3. They must be licensed and/or eligible for licensure as required in the state of practice. Posted Salary Range: USD $27.50 - USD $29.50 /Hr.

Company: LHH Recruitment Solutions Client: Confidential (Financial Industry) Pay: $21-23 per hour (DOE) Hours: 40 hours per week, Monday-Friday, 8 AM - 5 PM Duration: Temporary, expected to last until the end of April or early May Are you ready to make a difference in the financial industry? Join our team as a Full-Time Administrative Assistant and play a key role in keeping our client's operations running smoothly! What You'll Do: Answer and direct phone calls with a friendly and professional demeanor. Assemble and organize tax files, ensuring everything is in perfect order. Scan and photocopy documents, keeping our records up-to-date. Greet guests and clients with a warm welcome, making them feel right at home. Why You'll Love This Job: Consistent Hours: Work a stable 40-hour schedule, Monday through Friday, 8 AM - 5 PM. Engaging Work Environment: Be part of a supportive team in a bustling financial office. Variety of Tasks: Enjoy a mix of administrative duties that keep your day interesting. Professional Growth: Gain valuable exposure to tax-related tasks and the financial industry. Temporary Role: Ideal for those seeking short-term full-time work, with the assignment expected to last until the end of April or early May. If you're organized, personable, and ready to take on a dynamic full-time role, we want to hear from you! Apply today and start making an impact with LHH Recruitment Solutions

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Hampton, Virginia. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 01/17/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in VA seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1238340. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

**Xcellent Technology Solutions** **Administrative Staff Officer (TS/SCI)** **Springfield, VA - Full Time** This is your unique and rare opportunity in joining XTS to support the National Geospatial-Intelligence Agency's office in Springfield, VA . As an Administrative Officer , you will not only be supporting the day-to-day of wide-ranging administrative tasks, but you will be looked upon your expertise in collaborating with various of government partners and decision-makers in order to synchronize and orchestrate seamless office operations to enhance and optimize office workflows. Utilizing your coordination skills, you will be assisting with the organization of internal site functions for special events. Applying your strong attention to details and knowledge of policies and standard operating procedures, you will be managing, updating and revising the NGA's Visitor Program Standard Operating Procedures to keep the facility protected and operating without risk to the organization. **Requirements** * Current active Top Secret / SCI clearance * You have completed an academic achievement of a Bachelor's degree + 7 years OR 11+ years of relevant experience. * You have developed strong organizational skills in order to contribute to the preparation of analytical / technical reports and maintaining hard / soft copy files. * You have been not only a good communicator, but a good listener to be able to collaborate with various of decision-makers and government partners to align vision and goals to organizational objectives. * Proficient in various office software applications, such as Microsoft Office Suite for administrative tasks, maintaining databases and experience in Agency-level Tasker Systems, in order to streamline processes and enhance effective communication and collaboration between organizations. * Strong attention to detail in order to assist with ensuring policies and procedures adhere to NGA's guidance and policy. *If you thrive in a dynamic environment, a high adapter to evolving priorities, and ready to support our Intelligence's Community decision-makers, please send your resume directly to, Lanchi Lai (**********************).* ***XTS is a veteran-owned company that is highly employee focused. Offering exceptional tailored health care to fit employee's lifestyle and needs--dental, vision, PTO, and 401K with employer matching. Our continuation of fostering training and pathway towards career advancement to excel and meet your vision and goals. XTS continues to have influence in our employee developments and providing the Intelligence Community with elite work forces to accomplish real world missions.*** Apply: Administrative Staff Officer (TS/SCI) * Required fields Apply with Indeed First name* Last name* Email address* Location Phone number* Resume* or Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste your resume here or Desired salary* The following questions are entirely optional. To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. . 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**Administrative Services** ** 00807- Administrative Office Specialist** * 5010776 * Norfolk, Virginia, United States * Norfolk State University * Administrative Services * Full-Time (Salaried) * Norfolk State University **Title:** 00807- Administrative Office Specialist **State Role Title:** Administrative and Office Specialist III **Hiring Range:** 31,886.00-49,662.00 **Pay Band:** 3 **Agency:** Norfolk State University **Location:** Norfolk State University **Agency Website:** *********** **Recruitment Type:** General Public - G **Job Duties** **Organizational Objective:** To provide administrative support and oversight to the university's English and Foreign Languages department and to the College of Liberal Arts, as well as an array of educational support programs. **Purpose of Position:** To provide administrative assistance to the Department Chair of English and Foreign Languages in furtherance of the mission of the university. **Minimum Qualifications** * Significant work experience interacting with stakeholders on the phone, by email, or in person. * Demonstrated ability to retrieve and interpret organizational policies across the university, to provide guidance, referrals, and/or solutions to faculty, staff, students, and parents who need assistance. * Excellent written and oral communication skills; * Strong interpersonal communication skills that will facilitate and ease daily interactions with a diverse group of university stakeholders who have a range of needs. Strong computer skills and fluid ability to use current application knowledge to adapt to new tasks or sets of instructions * Demonstrated experience and skills in office or business administration required. **Preferred Qualifications** * Experience in an office setting within higher education * Training or licensure in Microsoft Office Suite * Willingness to attend on-campus training seminars, program training sessions, etc. * Willingness to assist with acquiring and distributing information to faculty regarding special campus programs such as fund-raising or lectures and other special events **Additional Considerations** You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. EEO Statement NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply. **Special Instructions** You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. **Contact Information** Name: Human Resources Phone: ********** Email: Emailed material is not accepted. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at or by calling DARS at ************. Note**:** Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process. Mission or Goal of Unit: Our mission is to provide high-quality, cost-effective pathology services in a manner that supports the patient care, education, and research missions of the Virginia Commonwealth University Health System and School of Med... Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic... Job Summary: Medicines for All (M4ALL), a part of Virginia Commonwealth University, is an entrepreneurial, impact-oriented institute dedicated to dramatically improving global access to lifesaving medicines. We achieve this through synthetic pro... Term Assistant Professor of Special Education, School of Education At Virginia Commonwealth University (VCU), we are UNcommon in learning, research, creativity, service, and discovery for our students, staff, faculty, and community members. We cr...

Growing integrative Chiropractic office looking for a Full-time Front Desk Associate to join our team! This position will start in-person with the goal to move to a hybrid work week or potentially fully remote. The position includes but is not limited to scheduling new patients and follow ups, correspondences with patients involved with auto and workers comp cases, checking voicemails, email, and our texting system, checking insurance benefits, working the waitlist, checking and explaining insurance benefits, and handling record requests. Ideal candidates will be: Outgoing Highly organized Dependable Customer-oriented Excellent communicator Ability to multitask Great team-player Experience preferred but not required to include: Patient care (Medical Assistant, CNA, LPN, etc.) Receptionist in any medical setting Insurance knowledge Knowledge of Genesis EHR system The OM Center has two locations: Ashburn and Leesburg. We have 3 chiropractors who work together to educate our patients on how to create healthy habits. Our office uses an integrated approach to healing, using combination of chiropractic, physical therapy, massage therapy, yoga therapy and Reiki/Hypnotherapy during the course of the patients treatment. Pay ranges from $16 - $18 / hour. We are an equal opportunity employer.

Check out our for current openings that match your skills and interests. **Job Details** **Project Assistant -ITG - (2878)** Share this job as a link in your status update to LinkedIn. **** Job Title Project Assistant -ITG Job Description The most security-conscious organizations trust Telos Corporation to protect their vital IT assets. The reputation of our company rests on the quality of our solution and the integrity of our people. Explore what you can bring to our solutions in information assurance, secure networks, secure enterprise messaging, and identity management. Be a part of the Telos culture and see what sets us apart! Telos offers an excellent compensation package with benefits that include generous paid time off, medical, dental, vision, tuition reimbursement, and 401k. Our employees enjoy more than just a great work environment! We are seeking a detail-oriented Project Assistant to help with administrative support and coordination of activities on a DoD contract. Key Responsibilities: * Provide administrative and operational support to management in a variety of functional areas, which may include finance, human resources, training, etc. * Provides administrative support and coordination during all phases of the project. * Facilitate contract onboarding of new hires to include the required paperwork needed by the government, tracking the onboarding process, and any related OCONUS processes for folks overseas (SOFA, visas, etc.). * Track required government training and completion by staff. * May have to interface with senior management and government customers. * Develop, maintain, and proofread various contract deliverables. * Arranges logistics for meetings, conferences, training, and other project-related events. * Develop and distribute meeting agendas and meeting minutes, to include key decisions and action items. * Assist in reviewing expense reports for staff that are required to travel. Job Requirements * High School plus specialized training, and 5+ yrs. of experience preferably on a DoD contract. * Exceptional organizational skills and attention to detail. * Solid interpersonal skills. * Ability to manage multiple simultaneous tasks. * An active DoD Secret Clearance is required or the ability to obtain one. The successful candidate must meet eligibility requirements to access sensitive information, which requires US citizenship. Telos maintains a drug-free workplace and will conduct drug testing on all applicants who have accepted an offer of employment. Telos Corporation participates in the E-Verify program. Therefore, any employment with Telos will also be contingent upon confirmation from the Social Security Administration (“SSA”) and/or the Department of Homeland Security (“DHS”) of your authorization to work in the United States Telos Corporation and its subsidiaries are committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. Telos Corporation will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at **************. If you require relay service assistance, please click on the following link to review information on your state's relay service: ************************************************* Telos Corporation is an EEO/AA employer. Job Type Full-Time Location Ashburn, VA 20147 US (Primary) Telos offers an excellent compensation packages including salary commensurate with experience and benefits to meet your needs for today and the future. Telos and its subsidiaries are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Under general supervision, this Office Coordinator position performs a broad variety of administrative support duties for the Service's Program Managers and the Child Protective Services, Foster Care, Adoptions, Adult Protective Services and Adult Services units. This cross-program position requires knowledge of program policy, procedures and specialized functions for the diverse units and their programmatic mandates and timelines. In addition this person must be able to effectively use the Microsoft Office suite of programs including, Word, Excel and Outlook in addition to program specific databases including Oasis, Peer Place and Harmony. The Office Coordinator provides monitoring and completion of documentation in reference to a number of financial responsibilities that relate specifically to services provided to and on behalf of clients. In addition, this person provides critical FOIA support. ESSENTIAL TASKS * Supervises or leads subordinate clerical personnel, including training, scheduling, assigning and evaluating work; processes personnel actions and benefits. * Performs specialized office procedures such as taking and transcribing dictation or meeting minutes/notes, creating forms and tables, or typing documents, correspondence, contracts, bids, charts, or technical and statistical reports. * Interacts with other departments, clients/customers, and the public by telephone or in person; provides information, resolves complaints, directs individuals to appropriate personnel, or takes and relays messages. * Maintains personnel information and prepares payroll; assists in completion of audits and technical assistance projects. * Maintains departmental budget; assists with preparation of budget and administration of expenditures. * Compiles data and prepares routine and specialized reports; maintains records and files for area of responsibility; performs grant tracking. * Maintains supply inventory and processes requisitions and purchase orders; researches and processes accounts payable and/or accounts receivable; interacts with vendors and contractors. * Coordinates/maintains sites, databases, programs, or operations of responsibility; prepares and distributes informational literature; maintains/troubleshoots department computers. * Makes appointments and sets up/coordinates meetings; processes incoming and outgoing mail; assists with daily operations as directed. * Performs routine office tasks such as data entry, filing, faxing, and photocopying. * Assists with special projects as directed by supervisor. Required Qualifications VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires an associate's degree or any equivalent combination of education and experience in word processing, secretarial skills, or a closely related field. EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support. SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Preferred Qualifications * Three years of experience in a public social services agency or related with extensive administrative clerical skills. * Experience using Microsoft Office Suite of programs including - Word, Excel and Outlook and program specific databases including Oasis, Peer Place and Harmony * Excellent organizational, time management, interpersonal skills and communication skills.

Job Details EX1 HQ - McLean, VA Full Time High School $17.30 - $22.60 Hourly Day Admin - Clerical Job Summary: The Receptionist and Office Coordinator will be responsible for managing the front desk, providing administrative support, and ensuring the efficient operation of the office. This role includes party planning, scheduling, maintaining conference rooms, ordering and managing supplies, organizing events, and assisting senior management as needed. The ideal candidate will be a proactive and detail-oriented individual with excellent communication and organizational skills. Work Location: McLean, VA, on-site from 8:30am to 5pm Key Responsibilities: Front Desk Management: Greet and direct guests upon entry. Answer and direct phone calls and emails. Maintain a professional and welcoming front reception area. Office Coordination: Assist with party planning and event organization. Schedule and maintain conference rooms. Order and manage office supplies. Maintain overall office appearance by common areas such as the kitchen, conference rooms, and reception area throughout the day. Manage and distribute office key fobs. Assist with office shipping needs and sorting/distributing mail. Administrative Support: Assist senior management with administrative tasks as needed. Handle purchasing for office requirements. Ensure smooth and efficient day-to-day office operations. Event Planning: Coordinate and plan office events, meetings, and parties. Collaborate with vendors and manage event logistics. Qualifications: High school diploma or equivalent; associate's or bachelor's degree preferred. Proven experience as a receptionist, office coordinator, or similar role. Excellent organizational and multitasking abilities. Strong communication and interpersonal skills. Proficient in Microsoft Office Suite and office management software. Ability to work independently and as part of a team. Detail-oriented with a proactive approach to problem-solving. Benefits: Health, dental, and vision insurance Paid time off and paid federal holidays Professional development opportunities Friendly and collaborative work environment

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. BENEFITS AND COMPENSATION Career advancement opportunities Competitive compensation A great work environment with a team atmosphere Benefits for qualified individuals RESPONSIBILITIES Overseeing general office operation Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc. Answer all incoming sales, service, and vendor phone calls Coordinate the installation and service department Maintain databases such as Contact Management System, Access, etc. Manage customer mailings, incoming mail, and email Manage calendar of events Update and manage various reports and programs (sales, phone, loyalty, etc.) Order inventory and supplies REQUIREMENTS 2+ of experience in office administration Outstanding organizational skills manage multiple priorities in a timely fashion Exposure to customized Customer Relationship Manager (CRM) systems Excellent interpersonal and communication skills Proficiency in Microsoft Word, Excel, and Powerpoint Problem solver and systematic in approach Position is available for either Full Time or Part TIme Conserva Irrigation is constantly looking to add the best irrigation and sprinkler repair professionals to our team. We have open job positions all over the country for irrigation sales, field technicians, as well as office and administrative team members. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.

Office Administrator page is loaded **Office Administrator** **Office Administrator** locations US Boston Office time type Full time posted on Posted 30+ Days Ago job requisition id R0002931 At DEME Offshore US, we are searching for a qualified and resourceful office administration / human resources generalist to support our admin and HR Teams in ensuring excellent employee service and efficient business operations. The employee will have both administrative responsibilities, including: staffing, training, development, general office administration and document control support**Responsibilities** * Handle administrative tasks for onboarding, including new-hire orientation, computer set up, and I-9 processing. * Support benefit administration and annual open enrollment * Guide employees through TWIC process, liaise with US Visadesk * Complete data entry in human resources information systems (HRIS) and audits for accuracy and compliance * Liaise with US Team, union employees, expat employees and vessel crew * Be the primary backup for payroll processing, including biweekly and weekly union payroll, updating employee records, expense reimbursements, hourly-employee validations, and benefits changes * Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development * Assist in general office organization and administration such as stationaries, business cards, furniture, etc. and other related facility management. * Support document control processes (digital signature processes, Aconex document management, etc.) in liaison with Document Control team in EU. **Required skills and qualifications** * Excellent communication and interpersonal skills, ethics, and cultural awareness * Aptitude for problem-solving and thorough knowledge of HR procedures and policies * Advanced knowledge of HRIS and ability to learn new technical systems, when necessary * 3+ years' experience in HR * Must reside in or be willing to relocate to Norfolk, VA **Preferred skills and qualifications** * Bachelor's degree (or equivalent) in human resources, business, or related field * Resourceful mindset and strong attention to detail * Knowledge of Workday and/or iSolved software * Experience in offshore/maritime industries * Knowledge in Aconex document management system DEME is a world leader in the highly specialised fields of dredging, solutions for the offshore energy industry, infra marine and environmental works. The company can build on more than 140 years of know-how and experience and has fostered a pioneering approach throughout its history, enabling it to be a front runner in innovation and new technologies. DEME's vision is to work towards a sustainable future by offering solutions for global challenges: a rising sea level, a growing population, reduction of CO2 emissions, polluted rivers and soils and the scarcity of natural resources. While the company's roots are in Belgium, DEME has built a strong presence in all of the world's seas and continents, operating in more than 90 countries worldwide. DEME can rely on 5,200 highly skilled professionals across the globe. With a versatile and modern fleet of over 100 vessels, backed by a broad range of auxiliary equipment, the company can provide solutions for even the most complex projects. DEME achieved a turnover of 2.62 billion euros in 2019.

Working Title: Office Assistant - IE State Role Title: Institutional Employment/Federal Work Study Institutional Employment Position Status: Part-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Science and Mathematics Department: 100014 - Chemistry Department Pay Rate: Hourly Specify Range or Amount: $13.50 Is this a JMU only position? Yes. This is a JMU only recruitment, only current JMU employees are eligible to apply. Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: About JMU: Located in the heart of Virginia's beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty. General Information: Assistant department admistritive affairs. Duties and Responsibilities: Copy, organizing, documenting, and errands. Qualifications: Familiar with Microsoft Office Additional Posting Information: Conditions of Employment: Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate). Students must have a 2.0 or better cumulative GPA. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are a student with a disability and need assistance please contact the Office of Disability Services at ************** or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.

Are you looking for a unique way to support The Commonwealth's Laboratory? DCLS is always looking for talented scientists and support staff with diverse skills to help fulfill our laboratory's mission! This opportunity is for an Administrative Office Specialist who will support The Division of Consolidated Laboratory Services (DCLS) through administrative, clerical, fiscal, personnel and procurement processes. DCLS is a division of the Department of General Services (DGS), who makes it easier for government to do business - and Virginians to do business with government - by providing a broad range of services to citizens, the Commonwealth, and businesses. Title: Administrative Office Specialist - CR583 State Role Title: Administrative & Office Specialist III Hiring Range: $44,000 - $49,000 Pay Band: 3 Agency: Department of General Services Location: DCLS Agency Website: ******************** Recruitment Type: General Public - G Job Duties The Virginia Department of General Services (DGS) is seeking a professional to serve an Administrative Office Specialist III for the Commonwealth's Division of Consolidated Laboratory Services (DCLS), which is one of the largest and most diverse consolidated state laboratories in the nation. With an annual budget of over 30 million dollars and over 250 state employees, DCLS performs approximately 9 million tests annually. Results from these tests are used confidently by local, state, and federal public health, agriculture, food regulatory, environmental protection, and law enforcement officials serving to protect our citizens, food supply environment and commerce. DCLS is a member of several public health networks and emergency response groups; the Consolidated Laboratory also directs the Commonwealth's environmental laboratory accreditation program. As a member of the Administration Group, the Administrative Office Specialist supports DCLS through administrative, clerical, fiscal, personnel and procurement processes. Exercises discretion, confidentiality, and judgement when processing Division files. This is a full-time restricted position funded by a federal grant and includes state benefits. See DHRM Policy 2.20 Types of Employment for general terms and conditions. Job duties include, but are not limited to: • Enter procurement orders for division utilizing state systems • Maintains state-issued credit card in accordance with all state guidelines • Process personnel transactions • Process fiscal transactions • Effectively communicate with various staffing levels • Ensure compliance with state & agency regulations • Provide administrative support to division/senior management • Provide superior customer service to internal and external customers • Lead other staff on administrative processes • Exercise discretion, confidentiality, and judgement when accessing administrative files/transactions Minimum Qualifications Experience in office administration & clerical support to varying levels of management (including calendar scheduling & booking, filing documents & file maintenance, answering phones & directing visitors). Experience purchasing a variety of goods and services. Experience in Microsoft Office Suite to include Word, Excel, SharePoint & Outlook. Experience creating spreadsheets, generating reports and entering data. Must be able to obtain Virginia Contracting Associate (VCA) certification within 12 months of hire date. Ability to interpret and apply administrative and procurement guidelines and regulations. Ability to effectively communicate both verbally and in writing. Ability to work independently and in a team environment with minimal supervision. Ability to prioritize multiple tasks and meet deadlines. Additional Considerations Experience working with eVA Procurement System. Experience processing state fiscal transactions. Experience working in public health laboratory environment. Knowledge of Commonwealth's Agency Procurement and Surplus Property Manual (APSPM). Knowledge of laboratory/microbiological/medical and chemical terminology. Current Virginia Contracting Associate (VCA) certification. DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. DGS is a qualifying employer for the Public Service Loan Forgiveness Program. Qualified state employees may be eligible for student loan forgiveness through the Federal Public Service Loan Forgiveness Program (PSLF). As a full-time employee with the Virginia Department of General Services, Division of Consolidated Laboratory Services, you may be able to take advantage of this program! Visit the site Public Service Loan Forgiveness Program for more information including eligibility requirements. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. This is a full-time restricted position funded by a federal grant and includes state benefits. See DHRM Policy 2.20 Types of Employment for general terms and conditions. DGS will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization. Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. The selected candidate must pass a fingerprint-based criminal background check. Fax, e-mail or mail applications will not be accepted. The online State application must contain all required information and fully respond to the questions to be considered for this job opportunity. For assistance or computer access, please visit your local Virginia Employment Office or contact our office at ********************* or call ************. Applications will be accepted until a suitable pool of candidates is received. After 5 business days, this position may be closed at any time. The Virginia Department of General Services is an equal opportunity employer. Minorities, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply. Applicants in need of accommodation during the application and/or interview process may contact DGS at ************ for assistance. The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. For assistance or computer access, please visit your local Virginia Employment Office or contact our office ********************* or ************. Blood-borne pathogen training will be provided by the employer. In order to comply with OSHA blood-borne pathogen requirements, DCLS offers the Hepatitis B vaccine. DCLS employees are designated as essential personnel. This designation requires DCLS employees to report to the workplace or at an assigned remote location during state authorized closings or delays (i.e., weather-related closures/delays, holidays, etc.), unless otherwise instructed by management. Contact Information Name: DGS Human Resources Phone: ************ Email: ********************* In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Home Paramount is a family-owned and operated service corporation founded in 1939. We rank among the top 15 largest pest management firms in the United States and are committed to a long-term strategy of responsible growth through excellent customer service. Ideal candidates will enjoy working in a fast-paced environment, whether it be individually or collaborating with your team! We have corporate and field team members to help you along the way and partner on projects as appropriate. We are a continuous improvement driven organization focused on providing excellent pest management and customer service while providing a safe and healthy workplace for all of our employees. We are seeking to hire experienced administrative personal for a Branch/Office Administrator position. The primary responsibilities of the Branch/Office Administrator involve handling the day-to-day of the administrative duties for the branch. This full-time employment opportunity offers you experience that will advance your career, knowledge growth, and professional development. As a Branch/Office Administrator your daily duties will include but may not be limited to:: Make phone calls to customers to confirm appointments for the following day. Making changes to the service schedules to reflect cancelled, moved, or new appointments. Call customers to arrange payment on delinquent accounts as needed. Call customers whose contract warranty has expired, reminding them that payment is due and collect payment when possible. Answer calls from customers and corporate personnel to regarding various issues. Office duties including typing, filing, calculating numbers for management Others administrative duties as assigned. The primary requirements of a Branch/Office Administrator involve; Prior office and/or customer service experience required. High School Degree or equivalent. Ability to work off hours including up to 6 PM on weekdays and Saturdays on a rotating basis. Outstanding people skills. Comfortable making outbound and taking inbound phone calls. We are an Equal Opportunity Employer that offers competitive compensation packages and a full range of company benefits including, but not limited to: Competitive Hourly Pay Rate. Medical, Dental, and Vision Coverage. Life and Disability Benefits. Paid Time Off. 401(k) and ROTH Retirement Plans