Office administrator vs office manager/office coordinator

The differences between office administrators and office managers/office coordinator can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 1-2 years to become an office administrator, becoming an office manager/office coordinator takes usually requires 4-6 years. Additionally, an office manager/office coordinator has an average salary of $44,616, which is higher than the $37,423 average annual salary of an office administrator.

The top three skills for an office administrator include customer service, patients and data entry. The most important skills for an office manager/office coordinator are customer service, financial reports, and office equipment.

Office administrator vs office manager/office coordinator overview

	Office Administrator	Office Manager/Office Coordinator
Yearly salary	$37,423	$44,616
Hourly rate	$17.99	$21.45
Growth rate	-5%	-8%
Number of jobs	118,096	63,703
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 40%
Average age	47	47
Years of experience	2	6

What does an office administrator do?

Office administrators are employees who ensure that the office is running in tip-top shape. They manage the administrative needs of the office. They answer calls directed to the official company phone, manage the inventory of supplies, take charge or purchase requisitions for needed supplies, and ensure the office equipment and fixtures are taken care of. Office administrators also manage correspondences, official memoranda, and other official company documents. They also keep track of files and records to ensure that these are properly organized. At times, office administrators also take charge of welcoming guests and accompanying them to their respective meetings.

What does an office manager/office coordinator do?

An office manager/office coordinator is responsible for managing daily administrative tasks and monitoring workflow processes to ensure maximum productivity on meeting client deadlines and maintaining customer satisfaction. Office managers/office coordinators respond to customers' inquiries and concerns, manage records accurately, assist the marketing department on promoting brand image, develop strategic procedures, and identify business opportunities to grow revenues and increase profitability. An office manager/office coordinator must have excellent communication and organization skills to perform various duties in supporting business operations.

Office administrator vs office manager/office coordinator salary

Office administrators and office managers/office coordinator have different pay scales, as shown below.

	Office Administrator	Office Manager/Office Coordinator
Average salary	$37,423	$44,616
Salary range	Between $28,000 And $48,000	Between $33,000 And $59,000
Highest paying City	Washington, DC	-
Highest paying state	Alaska	-
Best paying company	Lawrence Livermore National Laboratory	-
Best paying industry	Government	-

Differences between office administrator and office manager/office coordinator education

There are a few differences between an office administrator and an office manager/office coordinator in terms of educational background:

	Office Administrator	Office Manager/Office Coordinator
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 40%
Most common major	Business	Business
Most common college	Western Carolina University	California State University - Bakersfield

Office administrator vs office manager/office coordinator demographics

Here are the differences between office administrators' and office managers/office coordinator' demographics:

	Office Administrator	Office Manager/Office Coordinator
Average age	47	47
Gender ratio	Male, 14.7% Female, 85.3%	Male, 8.8% Female, 91.2%
Race ratio	Black or African American, 10.1% Unknown, 4.8% Hispanic or Latino, 20.5% Asian, 7.9% White, 55.6% American Indian and Alaska Native, 1.1%	Black or African American, 10.6% Unknown, 4.7% Hispanic or Latino, 18.6% Asian, 5.2% White, 60.2% American Indian and Alaska Native, 0.6%
LGBT Percentage	6%	8%

Differences between office administrator and office manager/office coordinator duties and responsibilities

Office administrator example responsibilities.

Monitor calls, manage calendars, travel, meeting arrangements, video conference and teleconferencing.
Formulate various procedures to assure efficient operation of the SharePoint system is managed properly for CFWB and BOS.
Use EMR software to manage patient records and files; reinforce and uphold patient confidentiality as required by HIPAA and clinic.
Pull patients charts for doctors using EMR system as well as pulled chart from medical records room.
Create and update all departmental ISO documents.
Collect all outgoing FedEx overnight packages and ship with accurate tracking and conformation information.

Office manager/office coordinator example responsibilities.

Manage production of an RFP to source $60m in software and services and manage a subset of the subsequent implementation.
Process weekly payroll through QuickBooks and conduct bank account reconciliation.
Establish a QuickBooks accounting system to reflect accurate financial records and streamline productivity.
Create PowerPoint presentations used for business development, organize files, develop spreadsheets, fax reports and scan documents.
Generate bi-weekly payroll, along with reconciling monthly summaries, calculating payroll tax liabilities and preparing quarterly tax reports.
Maintain tenant lease files, monthly tenant billing, A/R, A/P, office supply inventory.

Office administrator vs office manager/office coordinator skills

Common office administrator skills

Customer Service, 18%
Patients, 11%
Data Entry, 8%
Office Equipment, 5%
Front Desk, 4%
PowerPoint, 3%

Common office manager/office coordinator skills

Customer Service, 18%
Financial Reports, 9%
Office Equipment, 5%
Appointment Scheduling, 4%
Office Operations, 4%
Travel Arrangements, 3%

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Office Administrator vs Office Manager/Office Coordinator

Updated January 8, 2025

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