Administrative Officer Advisor 3 (Onsite)
Beltsville, MD
ID: ARS-NEA-039 Program: ARS Wage/Hr: $36.00 Hours/Week: 30 Minimum Age: 55 For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal
Agencies across the United States.
NEW Solutions connects experienced workers (ages 55+) with the USDA Agricultural
Research Service (ARS). These experienced professionals provide administrative,
scientific, and technical support to the Agricultural Research Service through
the Experienced Worker Program (EWP).
Positions listed here do not guarantee employment for any definite period.
Enrollment in the Experienced Worker Programs administered by NEW Solutions is
temporary. The enrollment relationship between NEW Solutions and the Enrollee is
an ?at-will? relationship. This means that an Enrollee is free to terminate
enrollment at any time during the enrollment period, and NEW Solutions and the
Agency have the right to terminate the relationship with the Enrollee.
PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW
Solutions. An ?Enrollee? is a participant in a grant program established through
a Cooperative Agreement funded by the agency and administered by NEW Solutions.
The enrollee shall not sign federal documents, authorize the use of federal
funds, nor initiate or conduct federally funded research projects. The enrollee
shall not author articles for publication as a federal employee, nor coordinate
scientific research between the Government and private industry. The enrollee
shall not present themselves as a Government employee or Government
representative at meetings both foreign and domestic or when coordinating
federal agencies? areas of research. The enrollee shall not make decisions on
federally based research on behalf of Government policy makers, and the enrollee
shall not supervise any Government employees.
This opportunity applies to applicants legally eligible to work in the United
States.
Qualifications:
Minimum of 5 year(s) of experience in performing as an Administrative Officer,
Management Analyst, or Program Analyst. OR BA/BS Degree
N/A
Experience required with Windows, MS Word, MS Excel
ARIS Systems, Dashboard
Duties:
Provides advice and guidance to operational support services and activities such
as but not limited to Budget and Fiscal, Personnel, Procurement/Contracting,
Property, Computing Services, Laboratory Services, Facility Management,
Warehousing, Grants/Agreements, and Safety/Environmental Health.
Provides technical advice and assistance on budget development by analyzing
and recommending changes related to staffing plans, funding, and
equipment. 20%
Advises on the translation of technical program requirements and the
development of preliminary contract specifications, to ensure that adequate
documentation, approvals, clearances, justifications, and funds are available as
requested. 20%
Provides advice and guidance on personnel actions. 20%
Provides advice and guidance on location facility management program which
includes coordination and direction of the any R&M programs. 20%
Analyzes current financial systems for accountability and recommends
establishment of effective controls and operational procedures for financial
accountability. 20%
Other:
Physical requirements: Work is largely sedentary. Work requires sustained
attention to detail, with frequent stress of short deadlines for action.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions of this position.
NEW Solutions is committed to promoting equal opportunity and to an environment
free from discrimination and harassment in any form administering Experienced
Worker Programs under cooperative agreements with federal agencies. It is NEW
Solutions' policy to comply with all applicable laws that provide equal
opportunity and to prohibit unlawful discrimination in enrolling participants in
the federal programs.
Part Time Office Administrator
Leesburg, VA
Benefits:
Flexible schedule
Opportunity for advancement
Training & development
We are seeking a highly organized and experienced Office Administrator to join our team on a part-time basis. This position offers flexibility with hybrid work option and requires a few hours of commitment per week, with scheduling to be mutually agreed upon. The role has the potential to grow as the business expands in the coming months.
Key Responsibilities:
Manage and coordinate calendars for executives, ensuring efficient scheduling.
Respond to emails promptly and professionally.
Perform general administrative duties as assigned.
Prepare and edit documents and presentations using Microsoft Office Suite (Outlook, PowerPoint, Excel, Word).
Utilize tools like Microsoft Teams for communication and collaboration.
Qualifications:
2-3 years of administrative experience supporting C-level executives in small or medium-sized businesses.
Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and prioritize effectively.
Excellent written and verbal communication skills.
Reliable internet connection and the ability to work remotely.
Position Details:
Job Type: Part-time (short-term contract with the possibility of extension).
Work Schedule: Flexible; a few hours per week to start, with potential for increased hours as the business grows.
Compensation: Please include your hourly rate expectations in your application, commensurate with your experience and the role requirements.
How to Apply:
Please submit your resume and a brief cover letter outlining your qualifications and hourly rate expectations. Applications will be reviewed on a rolling basis.
We look forward to hearing from you! Compensation: $15.00 - $18.00 per hour
Since 2004, Executive Home Care has been a critical resource for families looking for in-home care for their loved ones.
Executive Home Care provides outstanding training and benefits for the caregivers we place. The professional development of our staff is important to our clients; they want to know that their caregiver is skilled, knowledgeable, and experienced in the field.
Additionally, our caregivers enjoy attractive benefits in addition to the features of the job that make it inherently rewarding. When you put the two together, you get a winning combination that makes for a great job with incredible long-term potential.
Executive Home Care is currently hiring dedicated, compassionate people who enjoy helping others. As a professional caregiver, you will provide direct care to seniors who need a little help with everyday living.Experience in healthcare is not necessary, and all training is provided.
Explore Opportunities Near You
If you are looking for a career in a fast-growing industry and you want to improve the lives of people in your community, then we want to hear from you.
Auto-ApplyOffice Assistant, Career & Academic Planning Services (PTVS)
Frederick, MD
Posting Details Information Requisition Number AS907P Job Title Office Assistant, Career & Academic Planning Services (PTVS) Pay Rate $17.59 - $19.35 hourly Position Type Part-time Variable Schedule The Career & Academic Office Assistant provides high quality customer service to students, employers, and other visitors of the CAPS office. Responsibilities include answering questions related to CAPS services and resources, scheduling assistance, assisting with accessing technology platforms, monitoring the welcome desk, and supporting all advising processes. This position will also work with Senior Academic Advisors to create departmental schedules. The Office Assistant will also assist the CAPS Operations Manager with budget and fiscal functions. This position must have the ability to use varying styles and approaches that reflect an understanding and acceptance of the role of culture in a diverse, multicultural workplace.
Essential Duties and Responsibilities:
1. Provide front desk coverage, welcome visitors, and refer them to appropriate services.
2. Manage the departmental student check-in systems, Microsoft Teams, and outlook calendars while directing the flow of student traffic.
3. Support daily functions including answering phones, taking proper messages/transferring calls, making copies, data entry, ordering supplies, and restocking office supplies and printers, purging documents, and other assigned tasks.
4. Work with Senior Academic Advisors to create the departmental staff schedule and maintain event and operational calendar.
5. Assist students with technology platforms including PeopleSoft, Navigate, Handshake, and ARTSYS. Assist students with setting and resetting passwords for Peoplesoft and FCC technology platforms.
6. Maintain and update calendars, respond to requests for information, and run reports as requested.
7. Maintain knowledge of academic policies, procedures, and FERPA regulations.
8. Perform other duties as assigned.
Required Minimum Qualifications
1. High School Diploma/GED
2. Customer service experience obtain through prior employment, internship, or volunteer work
3. Demonstrated proficiency in Microsoft Office Suite
4. 1-year experience providing administrative and budgetary support
5. Ability to multi-task that is front facing to the public
Desired Qualifications
1. Ability to interact positively and respectfully with diverse populations
2. Ability to maintain a helpful, professional demeanor in a fast-paced learning environment
3. Evidence of dependability, punctuality, organizational skills, and multi-tasking ability
4. Experience collecting data, budgetary processes, and generating reports
5. Experience working with information systems and technology platforms for tracking and reporting purposes
Work Schedule
Variable based on office hours and need, between the hours of 8:30-4:30, Monday to Friday
Full/Part Time Part Time Telework Eligible? No Essential Personnel? No
Posting Detail Information
Job Posted Date 07/31/2025 Closing Date Open Until Filled Yes For Best Consideration Special Instructions to Applicants
All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position.
Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values campus diversity in students and staff and encourages members from historically under-represented groups to apply.
Non-Discrimination Statement
Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment.
Supplemental Questions
Office Coordinator
Chantilly, VA
About Us Lawelawe Management Group is a trusted provider of managed services, supporting clients across a range of industries. We specialize in delivering scalable, end-to-end solutions that include back office operations, IT infrastructure support, compliance, and risk management. Our team works closely with each client to understand their specific business needs and deliver efficient, customized support that enables long-term growth and operational stability.
By combining industry best practices with a proactive service model, we help reduce downtime, streamline operations, and enhance overall performance. At Lawelawe, we are committed to driving measurable impact and creating lasting value for our clients.
Your Role
The Office Coordinator plays a critical role in ensuring the seamless execution of daily office operations at Lawelawe Management Group. This position serves as the central point of coordination for administrative processes, office logistics, and vendor management, while also supporting leadership and staff with key operational needs. The Office Coordinator is responsible for maintaining a professional, efficient, and well-organized office environment.
Responsibilities
Welcomes and assists office clients and visitors ensuring a professional and welcoming environment.
Answer and redirect phone calls promptly
Assist in the management of, organize and maintain accurate files and records using effective and professional filing systems (electronic and paper based).
Prepare and coordinate outgoing mail and packages (USPS, FedEx, UPS, or other carriers).
Retrieve, scan, and distribute incoming mail to appropriate departments or individuals.
Provides direction and information to clients and visitors regarding office layout.
Responds to information requests on behalf of the corporation and its portfolio of clients as directed.
Provide administrative support to other teams with various tasks and projects.
Disseminate correspondence to internal and external stakeholders as needed.
Assist in scheduling and coordinating meetings, including logistics and materials.
Support vendor management activities, including maintaining relationships and monitoring services.
Manage office supply inventory; order, receive, and stock items as necessary.
Ensures a tidy and presentable reception area.
Other miscellaneous job-related duties as assigned contribute to efficient and effective office operations
Education and Experience
U.S. Citizenship is required
3+ years of related experience in an Office Coordinator position required.
Associate's Degree (A.A.) from two-year college or technical school preferred. Extensive work experience will be considered in lieu of education.
Proficient with all Microsoft Office programs and other miscellaneous business software.
Detail-oriented, self-motivated, and able to work in a deadline driven environment.
Maintain a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to effectively present information in one-on-one and small groups situations to customers, clients, and other employees of the organization.
Excellent communication skills, both written and verbal.
Security Clearance
None required for this position
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and other office equipment and systems.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Must be able to remain in a stationary position 75% of the time.
Occasionally moves about inside the office to access file cabinets, office machinery, etc.
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
Frequently moves standard office equipment up to 25 pounds.
Must be able to work indoor conditions 90% of the time
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type/Expected Hours of Work
This is a part-time onsite position, typical days and hours of work are Monday, Wednesday, Thursday.Hours to be determined, but will be between the established core hours of 8:00 a.m. to 5:00 p.m.
Travel
Travel is expected to be less than 5% of the time for this position.
The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Candidates possessing the necessary qualifications for the position will be considered.
Lawelawe Management Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.
Offers of employment are contingent upon satisfactory completion of a comprehensive background verification, inclusive of a criminal record check. Employment may be subject to other background checks, as required by the position.
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Part-Time Office Administrator (HUBZone Resident Required)
Alexandria, VA
Job DescriptionSalary:
Global Systems Engineering (GSE), an Intreped Partners subsidiary, is an SBA-certified HUBZone small business supporting the federal government with a variety of advisory and technical consulting services. We combine mission-driven expertise with a culture of integrity, innovation, and community impact. Learn more at *************************
The Part-Time Office Administrator will support day-to-day office functions and administrative tasks that help GSEs team stay organized and efficient.
Responsibilities
Manage front office duties, including phones, mail, and visitor coordination.
Maintain filing systems, calendars, and office supplies.
Prepare and format documents, reports, and correspondence.
Assist HR and finance with general administrative tasks.
Qualifications
Prior experience in office administration or clerical work.
Strong organization and communication skills.
Proficiency in Microsoft Office Suite.
Ability to maintain confidentiality and work independently.
HUBZone Requirement
Applicants must live in a certified HUBZone. To verify, visit ***************************************** enter your home address, and confirm eligibility. Proof of residency (drivers license, utility bill, or lease) may be required.
Compensation
Competitive hourly rate, commensurate with experience.
Eligibility:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States without restriction or need for future sponsorship, regardless of employer.
Administrative Office Assistant
Chantilly, VA
Job DescriptionGas Fireplace / Outdoor Living installation and servicing company operating in Virginia, Maryland, and Washington DC is looking to fill an Office Assistant position in the Chantilly, VA showroom location. Prior experience in a service industry is desired (Minimum 3 years).
Position can also be offered as a training internship.
And can also be offered as a part-time position.
Task Description:
handle volume of phone calls
customer data entry
drafting proposals
handling invoices and accounts receivable
handling accounts payable
scanning and/or copying administrative paperwork
light accounting related tasks
experience with Sales considered a plus
Requirements:
excellent communication skills written and verbal in English knowledge of additional languages would be considered a plus
experience with computers for word processing, spreadsheets, emailing, etc.
at least 3 years customer service experience in a service industry
basic accounting skills for accounts receivable and accounts payable
experience with QuickBooks considered a plus
experience with a computerized design program (like Sketchup) a plus
Please reply with a resume or your contact information with a brief work history and we will contact you to set up an interview.
We are experiencing rapid growth and have multiple openings; great pay based on experience and an excellent working environment.
Office Administrator (part-time)
Arlington, VA
Pioneering Evolution is seeking a highly organized and experienced Part-Time HR & Office Administrator to support both Human Resources operations and general office administration in a hybrid capacity (remote with on-site requirements in Arlington, VA). This role is ideal for a seasoned professional with a strong background in HR management and administrative support, preferably within the defense, aerospace, or government contracting industries. The HR & Office Administrator will be responsible for maintaining compliance, supporting employee engagement, overseeing day-to-day office operations, and ensuring operational efficiency across personnel and administrative functions. This is a part-time position (approximately 20 hours/week, flexible within core business hours) requiring an active Secret Clearance (preferred) or the ability to obtain one.
RESPONSIBILITIES:
HR Operations & Compliance
Maintain accurate and secure personnel records (digital and physical).
Support employee onboarding and offboarding processes.
Ensure internal HR processes adhere to federal, state, and client-specific labor regulations.
Assist with internal audits and compliance reviews.
Employee Engagement
Administer HRIS updates, benefits enrollment, and employee data changes.
Support employee engagement initiatives and internal communications.
Prepare HR reports for leadership and contract compliance.
Maintain confidentiality and handle sensitive information with discretion.
Recruitment & Talent Support
Assist with candidate scheduling, coordination, and communications.
Maintain applicant tracking system (ATS) records and reporting.
Support recruitment and talent management initiatives as directed by leadership.
Office Administration
Serve as the primary point of contact for day-to-day office operations in Arlington, VA.
Manage office supplies, equipment, and vendor relationships.
Coordinate meeting logistics, scheduling, and office communications.
Assist with timekeeping, travel coordination, and expense tracking as needed.
Support leadership with administrative tasks, including document preparation and correspondence.
Ensure the office environment supports collaboration, efficiency, and compliance with security requirements.
REQUIRED EXPERIENCE:
Minimum of 10 years of progressive HR and/or administrative experience, preferably within the defense, aerospace, or government contracting industry.
Strong knowledge of federal labor laws, Equal Employment Opportunity (EEO), Office of Federal Contract Compliance Programs (OFCCP), and security clearance processes.
Experience with HRIS and ATS platforms (e.g., Deltek, Unanet, ADP, Workday).
Demonstrated office administration experience, including scheduling, vendor management, and executive support.
Excellent organizational skills with strong attention to detail.
Strong communication and interpersonal skills with the ability to engage employees across all levels.
Ability to balance multiple priorities while maintaining efficiency and accuracy.
Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent work experience).
Active Secret Clearance preferred or ability to obtain.
DESIRED EXPERIENCE:
Professional HR certification (PHR, SHRM-CP, or equivalent).
Previous experience working in a government contracting, defense consulting, or national security-focused organization.
Prior active security clearance.
Experience managing hybrid/remote office environments and supporting distributed teams.
Auto-ApplyOffice Administrator
Falls Church, VA
RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject.
The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Falls Church, VA location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends.
The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects.
Responsibilities:
* Provide exceptional customer service via phone and in person to current and prospective clients.
* Create a welcoming environment for parents and students through adherence to customer service standards.
* Respond to client inquiries, provide information on the school operations
* Schedule meetings, maintain records and update the database
* Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc.
* Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office
* Help with special projects as assigned and needed.
Qualifications:
* Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment
* Good written and verbal communication skills
* Professional phone presentation and quick learning skills
* Strong skills in MS Word and Excel
* Minimum Associates degree or 1-2 years of office experience
Benefits:
RSM offers a comprehensive benefits package to eligible employees (upon meeting certain criteria) to support your health, well-being, and financial future. Our benefits include:
* Medical Insurance: Access to medical plans to fit your needs.
* Dental Insurance: Comprehensive dental coverage.
* 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan.
* Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care.
* RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes.
RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer
Medical Office administration
Rockville, MD
Benefits:
401(k) matching
Bonus based on performance
Dental insurance
Health insurance
Paid time off
Cervello-Wellness is seeking a compassionate and highly organized Medical Office Administrator to manage the daily operations of our outpatient mental health clinic. This role is central to ensuring a seamless experience for patients, supporting providers, and maintaining compliance with healthcare and mental health regulations. The ideal candidate demonstrates professionalism, empathy, and efficiency while fostering a supportive and welcoming environment for clients and staff.
Key Responsibilities
Patient Support & Front Desk
Greet clients in a warm, respectful, and professional manner to create a safe, welcoming environment.
Schedule intake assessments, therapy sessions, medication management, and follow-up appointments.
Collect intake forms, consent documentation, and ensure patient records are up to date in the EHR.
Handle sensitive patient information with discretion and in accordance with HIPAA.
Assist patients with insurance verification, billing questions, and payment collection.
Administrative & Office Management
Manage daily office operations, ensuring smooth workflow for providers and clinical staff.
Answer and route phone calls, emails, and portal messages in a timely and professional manner.
Maintain medical and office supply inventory, ordering as needed.
Track provider schedules, cancellations, and waitlists to maximize clinical availability.
Support compliance with accreditation standards and healthcare regulations.
Billing & Insurance Coordination
Verify insurance coverage, obtain prior authorizations, and manage referrals.
Process and reconcile billing, claims submission, and follow-up on denied claims.
Work closely with the billing team to ensure accuracy and timely reimbursement.
Clinical Team Support
Provide scheduling and administrative support to therapists, psychiatric nurse practitioners, and other providers.
Coordinate communication between patients and providers while maintaining confidentiality.
Assist with documentation management, ensuring compliance with mental health regulations.
Qualifications
High school diploma or equivalent required; Associate's or Bachelor's degree in healthcare administration, psychology, or related field preferred.
Minimum 2 years of experience in a medical or mental health office setting.
Knowledge of behavioral health terminology, EHR systems, and insurance processes.
Strong organizational, multitasking, and problem-solving skills.
Excellent interpersonal and communication skills, with the ability to engage sensitively with individuals in distress.
Familiarity with HIPAA, mental health privacy laws, and healthcare compliance regulations.
Preferred Skills
Experience with behavioral health EHRs (e.g., SimplePractice, TherapyNotes, Valant, Athena).
Familiarity with CPT coding for psychotherapy and psychiatric services.
Prior experience in a mental health or counseling practice.
Ability to remain calm and professional when handling urgent or emotionally sensitive situations.
Bilingual skills (Spanish/English or other languages) are a plus.
Work Environment & Schedule
Full-time position (40 hours/week) with potential for part-time consideration.
On-site position at our outpatient clinic with standard office hours.
Occasional evening or weekend coverage may be required based on clinic needs.
Compensation: $21.00 - $23.00 per hour
Auto-ApplyFitness Studio Front Desk / Assistant
Sterling, VA
Job DescriptionWant to work in fitness in a new and exciting environment with great co-workers all working towards helping people improve their lives? Tired of a boring office or retail environment? This is an exciting opportunity to work in one of the hottest and most transformational concepts in fitness.
BODY20 is a new boutique fitness studio offering personal training with FDA-cleared Electric Muscle Stimulation (EMS) technology. One 20 minute workout is equivalent to hours in the gym, with no impact on the joints. It's great for all fitness levels -- those who wouldn't normally go to the gym, and those who love going but have no time. The first BODY20 in the DMV area is now open in Sterling at the beautiful Cascades Overlook Town Center.
We are looking for part-time front desk receptionists to assist members, make outbound calls to book sales leads and help out around the studio.
Benefits and Perks
Free Studio Membership
Fitness casual dress-code
Eligible for performance bonuses
Product discount
Paid training
Access to company medical plan
Positive and collaborative work environment
Opportunity for promotion and career growth - potentially as a sales associate or fitness coach depending on interest, or expanded scope as more studios are opened
Responsibilities
Run front desk operations:
Greet members and prospects when they come into the studio
Help schedule and re-schedule sessions
Monitor studio email and text inbox and address requests
Answer studio phone line
Help fitness coaches prepare for upcoming member appointments by staging appropriately sized suits, and / or help members get fitted into the electric muscle stimulation suits in preparation for their workout
Call sales leads in the Customer Relationship Management system, using defined sales templates and language, to book them for a free demo workout
Prepare for next day's appointments and close out documentation for past appointments
Help clean the studio space and bathrooms
Clean / launder demonstration base layer and suits
May participate in community events to promote the BODY20 brand and identify leads (e.g. community fairs, farmers markets, tables setup at local businesses)
May help run reports and make basic documents to support studio operations
Assist in other activities as requested
Physical requirement to be able to lift and carry up to 50 pounds of equipment typically to enable setup and clean-up for offsite marketing events and table setups
Desired Candidate Attributes
Passion for health, wellness and technology
Excellent verbal and written communication skills
Enthusiastic, energetic, personable and friendly disposition who can talk to anyone
Enjoys teamwork
Detail oriented and takes accountability to drive outcomes
Ability to take 1-2 BODY20 sessions per week to effectively describe the workout to prospective clients
This BODY20
franchised studio is independently owned and operated under license by BODY20 Global USA LLC ("Franchisor"). Your application will go directly to the franchise studio owner, and all hiring decisions will be made by the studio owner or its management. Franchisor does not have any direct or indirect control over the franchised studio's employment practices. All inquiries about employment at this BODY20
franchised studio should be made directly to the studio owner, not to Franchisor.
Event Coordinator/Office Assistant
Fairfax, VA
Department: College of Science Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Workplace Type: On Site Required Salary: Salary commensurate with education and experience Criminal Background Check: Yes
About the Department:
The College of Science is committed to enhancing the college's strength in theoretical, experimental, and computational sciences by promoting excellence in academic and research programs. Our academic programs and pioneering research initiatives at locations throughout Northern Virginia provide world-class scientific leadership in a wide variety of areas important to modern society. The College recruits the brightest faculty, staff, and students to create a vibrant and dynamic environment of learning and inquiry. The College enhances the innovative and entrepreneurial spirit of George Mason University by responding to the needs of the community and creating spires of excellence.
George Mason University College of Science (Mason Science) is committed to advancing all-inclusive excellence and fostering an environment free from discrimination, harassment, and retaliation throughout our STEM community. At Mason Science, our values include cultivating an organizational culture that promotes belonging, respect, and civility. We believe that varied opinions, cultures, and perspectives are what provides vibrancy, innovation, and growth to an academic community. By prioritizing teaching, research, and global engagement, we strive to attract faculty and staff who exemplify the Mason Science mission and vision.
About the Position:
The Event Coordinator/Office Assistant works under the direction of the College of Science Dean's Operations Manager to support College events and administration activities. Working up to 29 hours/week, this position is responsible for organizing and supporting meetings, events, and conferences, and assisting with other College programs and activities. This position offers some flexibility in schedule depending on specific project/event logistical constraints and office staffing needs.
Responsibilities:
Duties include, but are not limited to:
* High-level coordination, logistics, travel, and meeting/event/conference preparation;
* Wide variety of mid-level office functions in support of day-to-day operational needs;
* Working on special projects and coordinating administrative activities as needed;
* Working on multiple projects simultaneously;
* Providing front office coverage as needed;
* Collecting and analyzing data for records and reports;
* Maintaining a variety of office database and spreadsheet applications; and
* Purchasing supplies and processing reimbursements.
Required Qualifications:
* Experience with meeting, event, and conference organization support; and
* Customer service experience.
Preferred Qualifications:
* Familiarity with George Mason University, or other academic institutional knowledge preferred.
Instructions to Applicants:
For full consideration, applicants must apply for the Event Coordinator/Office Assistant at ********************** Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.
Posting Open Date: September 23, 2025
For Full Consideration, Apply by: October 7, 2025
Open Until Filled: Yes
Administrative Assistant
Alexandria, VA
Apply now Back to search results Job no: 534687 Work type: Hourly Wage/Part-Time Senior management: Greater Washington, D.C Area Department: GWDCA Job Description The K-12 Initiatives administrative assistant is a part-time (20 to 29 hours per week) position that will provide on-site and off-site support for the K-12 Program. This position will schedule meetings and coordinate calendars of the K-12 Program, order office supplies, arrange travel and travel reimbursements, and provide administrative assistance to the Director of K-12 Programs in the Greater Washington, D.C. Area. As needed, this position will also collect data, answer and direct phone calls, assist with timekeeping, create presentations, interface with stakeholders, organize and maintain files, and provide support for various events that occur as part of the K-12 Program. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, assist with payments, assist with K-12 programming-related tasks and projects, and track and receive office supply orders. Other administrative duties as assigned.
Required Qualifications
Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel.
Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.
Demonstrated strong customer service skills.
Demonstrated ability to work seamlessly with team members and independently on assigned tasks.
Demonstrated computer proficiency with Microsoft Outlook.
Preferred Qualifications
Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment.
Excellent time management skills.
Experience providing support in a higher education, governmental or non-profit context.
Knowledge and experience of Virginia Tech policies and procedures.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Restricted
Salary Information
$25/hr
Hours per week
20 to 29
Review Date
Ongoing, first review 11/11/25
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Alex Tuuri at ************* during regular business hours at least 10 business days prior to the event.
Advertised: November 3, 2025
Applications close:
Administrative Assistant Junior
Arlington, VA
Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.
**Responsibilities**
NAVAIR Specific Requirements:
+ In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management.
+ The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
+ Other duties as assigned.
**Qualifications**
+ A High School diploma or GED is required at a minimum in addition to atleast one (1+) year of experience in a customer and business oriented position
+ Must be proficient with Microsoft Sharepoint and the standard Microsoft Office Suite (e.g., Outlook, Word, Excel, and PowerPoint).
Physical Demands:
+ Must be able to lift up to 25 pounds
+ Must be able to stand and walk for prolonged amounts of time
+ Must be able to twist, bend and squat periodically
SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.
\#LI-GC1
Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification.
Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.
UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
All candidates must apply online at ****************** and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (********************************************
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.
**Join our Talent Community!**
Join our Talent Community (************************************************************************ to receive updates on new opportunities and future events.
**ID** _2025-22424_
**Category** _Admin/Office Support_
**Location : Location** _US-VA-Arlington_
**Clearance Level Must Be Able to Obtain** _Secret_
**Minimum Clearance Required** _N/A_
**Travel Requirement** _Less than 10%_
Administrative Assistant and Outreach Coordinator
Washington, DC
Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Administrative Assistant and Outreach Coordinator to support the United States Committee on the Maritime Transportation System (CMTS) for the U.S. Department of Transportation in Washington, D.C.
I've never heard of Terrestris. What do you do?
At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.
So, what will the Administrative Assistant and Outreach
Coordinator
Terrestris do?
As the Administrative Assistant and Outreach Coordinator, you will provide administrative and communication support to the Executive Director and staff of the CMTS Executive Secretariat. This includes, but is not limited to, office and calendar organization and maintenance, travel coordination, and office supply management. This position also includes support for CMTS external communication activities including the addition of CMTS social media information; meeting planning; and development, reproduction, and distribution of outreach materials.
What does a typical day look like for the Administrative
Assistant and Outreach Coordinator?
You will:
Maintain the Executive Director's daily and long-range calendars. Exercise objectivity and a keen awareness of the role and responsibilities of the Executive Director and the CMTS in the calendar priority setting process. Discriminate between those appointments, briefings and meetings that require the Executive Director's personal attention and those, which may be referred to appropriate CMTS Executive Secretariat staff and/or member agencies.
Track and log incoming meeting requests for Executive Secretariat activities. Respond to routine inquires on these activities and their status. Assist the Executive Director by providing technical assistance and guidance on the preparation, coordination, and administrative processing of actions, including the drafting and review of correspondence. Notify appropriate staff members when technical advice is required. Maintain schedule of CMTS activity milestones and meetings.
Screen telephone calls to the Executive Secretariat. Obtain background information to determine to whom a call should be directed or handled personally and provide background information, to staff for meetings, as appropriate.
Arrange travel for the Executive Director; secure and confirm travel and lodging reservations; and prepare travel orders and requests for advancement of funds. Prepare travel vouchers for reimbursement of funds.
Manage basic office administration functions including archiving office and meeting records, ordering supplies, organizing meetings by reserving conference space, arranging for telecommunications requirements, developing, and tracking building access security lists, providing escort to visitors, duplicating meeting materials, and providing logistics support as needed, whether a meeting is in the DOT building or elsewhere.
Support CMTS transfer of funds and acquisition capabilities which may include coordination of interagency correspondence, agreements, purchase requests, and communication with administrative staff of CMTS member agencies, including the Maritime Administration.
Develop and maintain the content of CMTS social media including the web site and Facebook page by requesting updates from Executive Secretariat staff and CMTS members as needed.
Research and compile marine transportation related materials and information of interest, pertaining to the development and distribution of the “MTS Notes” to CMTS members on, at least, a weekly basis.
What qualifications do you look for?
You might be the professional we're looking for if you have:
Authorization to work in the United States permanently without sponsorship.
An Associate's or Bachelor's degree in Communications, Business Administration, Public Relations, or related field (or equivalent experience).
A minimum of (2) years of administrative or outreach experience.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite, Google Workspace, and social media platforms.
Experience with CRM tools, databases, or design software (e.g., Canva, Mailchimp) is a plus.
Ability to work independently and collaboratively in a fast-paced environment.
What kind of benefits does Terrestris Offer?
We offer outstanding benefits including health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.
Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.
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Residential Administrative Assistant
Washington, DC
Job Description
SOME (So Others Might Eat) provides material aid and comfort to our vulnerable neighbors in the District of Columbia, helping them to break the cycle of poverty and homelessness through programs and services that save lives, improve lives, and help to transform the lives of individuals and families, their communities, and the systems and structures that affect them. We meet immediate needs with food, clothing, and healthcare, and offer the tools one needs to live with hope, dignity, and greater independence.
Compensation: We offer our employees a competitive compensation and benefits package that reflects our organizational culture, mission, and core values. The hourly rate for this position is $18.00 - $19.50 and is commensurate with experience.
Position Description: The Residential Administrative Assistant provides monitoring, security, and administrative duties for the housing facility and residents, during the day or overnight, based on the schedule.
The position is located at Karin House, located at 1395 Aspen Street, NW. Karin House is a 40-unit apartment building for low-income seniors on the historic Walter Reed campus in Ward 4.
Required: 1-3 yrs. experience in social services; experience providing services to seniors
Preferred: HS Degree/GED; 3-5 yrs. experience in social services, experience providing services to seniors
Required License/Certification: CPR/First Aid; DC Food Handlers Certification
Schedule: Monday - Friday, 10:00 am - 2:00 pm (Part-Time; 20 hours per week)
Expected Contributions:
Provide front desk coverage, answer primary phone, and provide administrative support for the program
Assist in program reporting
Review surveillance footage regularly
Document any client issues and communicate with their assigned case manager or clinical director
Conduct house walk-throughs and wellness checks
Respond to emergencies and contact management as needed, complete a serious incident report when needed
Assist with special events, programming, and community meetings
Perform drug tests, as needed
Knowledge, Skills, and Abilities:
Administrative and clerical skills
Proficient with MS Office, including Teams, Word, Excel, and Outlook
Conflict resolution and problem-solving skills
Customer service and relationship-building skills
Flexibility with the ability to multitask despite competing priorities
Ability to work independently
Ability to communicate with diverse audiences
Ability to set professional boundaries
Reports to: Program Manager
Position Designation: This position is designated as Safety Sensitive. You may be subject to drug testing before or during your employment with SOME. In this position, you may be disqualified from employment based on the presence of marijuana in test results, even if you possess a medical card authorizing the use of medical marijuana.
Physical Demands: Must be able to lift up to 20 pounds. Requires looking at a computer screen for several hours a day. May be required to sit for long periods. Must be able to travel to events and meetings off-site
To Apply: Go to our career page at *********************************************** click on the search icon to locate this position. Follow the instructions to complete your online application profile to be considered. No phone calls, please.
SOME, Inc. is a proactive equal-opportunity employer. We ensure that all qualified applicants are considered for employment without discrimination based on race, color, religion, sex, national origin, disability, or protected veteran status.
SOME, Inc. is deeply committed to ensuring the job application process is accessible to all users. If you require assistance or have any concerns about the accessibility of our website or the application process, please feel free to contact us at onlineaccommodations@some.org.
This contact information is specifically for accommodation requests and does not pertain to application status inquiries.
To read our EEO Policy Statement, please click here. To view our notices to employees and applicants for employment, click on their corresponding link: EEOC Know Your Rights Notice and E-Verify Program Notice.
American Forum Administrative Assistant (Student)
Washington, DC
Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.
Department:
School of Communication
Time Type:
Part time
FLSA Status:
Non-Exempt
Job Description:
Summary:
The American Forum project seeks a student to provide multifaceted support, including assisting with student video initiatives, managing social media presence, supporting production activities, and engaging in a collaborative learning environment with participating students.
Essential Functions:
* Assisting with the American Forum student videos project.
* Managing social media.
* Supporting the productions themselves.
* Working and learning alongside students involved in the American Forum project.
Position Type/Expected Hours of Work:
* Part-time.
* 10 hours per week.
Salary Range:
* $17.95 per hour.
Additional Eligibility Requirements:
* Student employee working in an administrative position.
* Student does not have a Federal Work Study (FWS) Award.
Other Details
* This position is available only to enrolled American University students.
* Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
* American University is an E-Verify employer.
* Visit **************************** for additional information about American University employment and benefits.
Current American University Employees
American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University careers site, email ************************.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
Auto-ApplyReceptionist/Admin Assistant
Manassas, VA
Job DescriptionDescription:
*** MUST live in a current designated HUBZone
MUST live in a current designated HUBZone. See HUBZone Map to check your address and verify it complies with the requirement.
*Part-Time (10 hours/week), Monday through Thursday, Morning Shift Preferred
Starting pay is $12.41/hour
SSI is seeking a receptionist to assist with greeting visitors, answering phone calls and basic administrative support.
DUTIES AND RESPONSIBILITIES
· Ensure effective telephone, mail and email communications both internally and externally
· Greet visitors, answer telephone inquiries routing calls to the appropriate personnel
· Manage conference room reservations and organize all aspects for meetings
· Assist with large mailings
· Arrange and coordinate meetings
· Maintain general office inventory
· Update various spreadsheet sheets and other general administrative duties as needed
SKILLS AND EXPERIENCE:
· Detail oriented with strong planning and organizational skills
· Excellent interpersonal and communication skills, both written and oral
· Basic computer literacy, capable of functioning in an independent capacity
Requirements:
REQUIRED QUALIFICATIONS:
**MUST live in a current designated HUBZone
MUST live in a current designated HUBZone. See HUBZone Map to check your address and verify it complies with the requirement.
Must be capable of passing a simple background check
High School Diploma, GED or evidence of current program of studies enrollment
SSI is committed to non-discrimination and equal employment opportunity. All qualified applicants will receive consideration for employment without discrimination based on disability, protected veteran status or any other characteristics protected by law.
SSI is a HUBZone small business that provides professional services including systems engineering, information systems integration, and technology management services. SSI offers a generous array of benefits including: Employee Medical, Vision, Dental, and Prescription Drug Insurance Plans, 60% paid premium for dependents. SSI provides Life Insurance, Long Term Disability, and Short-Term Disability benefits at no cost. SSI employees receive 24 paid days off in the first year on board. We also provide Military Leave benefits, a 401(k) Retirement Plan, education assistance, Personal Technology Refresh and Employee Referral bonuses. Positions subject to Service Contract Act (SCA) have benefits provided as required by law.
Administrative Assistant-Full Time
Columbia, MD
Title: Administrative Assistant Department: Integrated Behavioral Health & Wellness Reports To: Director of Integrated Behavioral Health & Wellness The Administrative Assistant provides clerical and administrative support to ensure the smooth operation of Athelas programs and services. This role is responsible for managing office tasks, maintaining records, supporting staff, and assisting with communication between individuals served, families, and providers. The Administrative Assistant plays a vital role in supporting the mission of promoting quality services and inclusion for individuals with Intellectual and Developmental Disabilities. Essential Duties & Responsibilities
Answer phones, greet visitors, and provide general information about programs and services.
Schedule appointments, meetings, and training for staff and individuals served.
Prepare, organize, and maintain confidential client records in compliance with DDA, COMAR, Joint Commission, and HIPAA requirements.
Assist with data entry, filing, copying, scanning, and other clerical duties.
Draft and distribute correspondence, reports, meeting minutes, and other documents.
Support staff with administrative tasks related to case management, service coordination, and program compliance.
Assist with preparing documentation for audits, licensing, and regulatory reviews.
Maintain calendars, track deadlines, and provide reminders to staff as needed.
Provide support for special projects, events, and program initiatives.
Qualifications Education & Experience:
High school diploma or GED required; some college coursework or administrative training preferred.
Prior experience in an administrative or office support role, preferably in human services, healthcare, or a nonprofit setting.
Skills & Competencies:
Strong organizational and time management skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic database entry.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Customer service skills when interacting with staff, individuals served, and families.
Working Conditions
Standard office environment with occasional interaction in program settings.
Monday-Friday schedule, with some flexibility for program needs.
Core Values
Respect: Treat all individuals with dignity and professionalism.
Integrity: Maintain confidentiality and ethical standards in all tasks.
Support: Provide dependable and efficient assistance to staff and individuals served.
Teamwork: Contribute to a collaborative and positive workplace.
Benefits: Health: Vision, Dental, supplemental coverage through Aflac. Employee Assistance Program (EAP) Employee Incentives: Company Paid: Short / Long Term Disability Insurance, Term Life Insurance, Tuition Reimbursement Program, Flexible Spending Account, Sunny Day Fund Work-Life Balance: Vacation, Sick, Personal, Bereavement, Jury Duty Financial: 403B plan, Employee Credit Union (SECU) *Dependent on Full or Part time status
Please Note: This job description is not all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. All working hours and location may be subject to change.
Parish Office Assistant -St. Ignatius Catholic Church - Oxon Hill Maryland
Fort Washington, MD
Job Description
The mission of the Roman Catholic Archdiocese of Washington is to spread the light of the Gospel of Jesus Christ to the world. In the faithful pursuit of this mission, the Archdiocese is seeking a Parish Office Assistant for Saint Ignatius Catholic Church, Oxon Hill, Inc. The Parish Office Assistant reports to and performs general secretarial support for the Pastor to include: typing, establishing/maintaining database for mailing lists and reports, managing telephone calls, maintain office calendar, maintain weekly parish bulletin, handling correspondence and document preparation, scheduling appointments and volunteers, manage office inventory/purchasing and other office duties.
Please send resumes to *******************
Provides receptionist services for the
Transcribes and forwards clear and accurate
Handles routine questions about
Greets and meets visitors &
Provides secretarial and clerical services to the
Prepares regular and bulk
Maintains files for religious education, formation, and
Screens and Distributes mail, email, calls and other related
Maintains filing
Manages office inventory of general
Provides recordkeeping services for the office (e.g. directory, mailing list, events calendar, check requests, etc.).
Coordinates and schedules volunteers in the
Oversees parish bulletin creation, printing and
Assists various ministries with document production, signs, and
Attends pastoral council and finance committee meetings virtually, taking notes and producing minutes.
Maintains filing system for all contracts, equipment, rentals, and
Maintain Mass intention records, stipends, and card
Maintain files for property renovation and
Manages inventory of sacramental records supplies; sacramental administration [baptism, confirmation, marriage, funeral]; Maintains the seals of each parish.
Maintains parish databases; ParishSOFT FamilySuite (or its successor).
Maintains parish website and social media
Interacts with the Archivist of the Archdiocese of Washington for special cemetery and sacramental records projects.
Opens and/or closes the office
Qualifications
Required Education and Experience
Must be a practicing Catholic, High School diploma required, 3 to 5 years' administrative experience required.
Knowledge, Skills and Abilities
Type 50+ wpm. Candidates must have the ability to communicate effectively both orally and in writing as well as excellent organizational and people skills. Advanced skills in MS Office (Word, Excel) required and knowledge of ParishSOFT software a plus.
Work Environment
This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This role supports two co-located parishes of the Latin Rite who maintain separate canonical and corporate identities while maintaining unified operations. All working hours to be maintained on the Archdiocesan Workforce Management System. Confidentiality of parishioners' information and contributions is vital and includes attendant clearance paperwork from the Archdiocese.
Position Type/Expected hours of work
This is a part-time role, 24 hours per week. The hourly rate of pay is $20.00
Please send resumes to *******************
Easy ApplyPart -Time Front Office Coordinator
Clinton, MD
Killean Audiology & Hearing Aid Centers has over 40 years of experience serving patients across the Quad Cities area. They have an opening for a Part\-Time Front Office Coordinator in their Clinton, IA location. The Front Office Coordinator makes a tremendous difference and lasting impact on each patient's life and plays a meaningful role in the practice, making the position highly rewarding with growth potential.
The ideal candidate is adaptable, holds exceptional interpersonal and organizational skills, and exhibits genuine care for patients of all ages.
Responsibilities
Answering and making phone calls and responding to emails.
Ensuring patients receive exceptional customer service.
Professional phone etiquette
Contacting patients, scheduling appointments, and reminding them of upcoming appointments.
Assisting patients with intake form completion, verifying documents, casing histories, and medical records.
Requirements
1\-2 years of customer service experience in the retail industry is preferred
Experience in front\-office administrative services is a plus
Proficient in Microsoft Office, Word, Excel, and Outlook
Exceptional time management, organizational skills, and ability to multitask
Proactive and organized with the ability to multitask
Benefits
Tuesdays and Thursdays
Matching 401K
Opportunity for growth
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