Office administrator resume examples from 2025

Put a resume summary on the top of your resume to highlight your accomplishments. A resume summary sums up your experience and skills, making it easy for hiring managers to understand your qualifications at a glance. Here are some tips to write a strong, impressive resume summary:

Step 1: Start with your current job title, or the one you aspire to. Are you a passionate manager? A skilled analyst? It's a good starting point.

Step 2: Next put your years of experience in office administrator-related roles.

Step 3: Now is the time to put your biggest accomplishment or something you are professionally proud of.

Step 4: Read over what you have written. It should be 2-4 sentences. Your goal is to summarize your experience, not recite your resume.

These four steps should give you a strong elevator pitch and land you some office administrator interviews.

Use your Skills section to show you have the knowledge and technical ability to do the job. Here is how to make the most of your skills section and make sure you have the right keywords:

1. You often need to include the exact keywords from the job description in your resume. Look at the job listing and consider which of the listed skills you have experience with, along with related skills.
2. Include as many relevant hard skills and soft skills as possible from the listing.
3. Use the most up to date and accurate terms. Don't forget to be specific.

These five steps should give you a strong elevator pitch and land you some office administrator interviews.

Your employment history is arguably one of the most important parts of your resume. It shows you have experience and foundation in your field to successfully master the office administrator position. Here is how to most effectively structure your work experience:

1. List your most recent experience first, followed by earlier roles in reverse chronological order. Employers care about your most recent experience the most.
2. Start with your job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
3. Include only recent, relevant jobs.

Your resume is not a list of responsibilities or a job description. Instead, it is your chance to show your accomplishments and show why you're good at what you do.

• Use the What, How, and Why format. Answering these questions turns a bland job description into an effective showcase of your abilities.
• What were your responsibilities or goals?
• How did you accomplish them?
• Why were your results important? (How did it impact your company? Can you quantify the results in numbers? )

Here are examples from great office administrator resumes:

The education section should display your highest degree first.

Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.

If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.

Here are some examples of good education entries from office administrator resumes:

If you have any additional certifications, add them to the certification section.

To list, use the full name of the certification and the organization that issued it, along with the date of achievement.

If you have any of these certifications, be sure to include them on your office administrator resume:

1. Certified Professional - Human Resource (IPMA-CP)
2. Certified Management Accountant (CMA)
3. Microsoft Office Specialist: Expert (Office 365 and Office 2019)
4. Certified Medical Administrative Assistant (CMAA)
5. Certified Medical Office Manager (CMOM)
6. Word 2010 Certification
7. International Accredited Business Accountant (IABA)
8. Microsoft Office Specialist Master Certification (MOS)
9. Microsoft Office 365
10. Certified Clinical Medical Assistant (NHA)