Office Administrator resume examples for 2025

Office Administrator resume format and sections

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   1. Add contact information to your office administrator resume

   Your name should be the biggest text on the page and be at or near the top of the document. Your address doesn't need to include your street name or house number - listing your city and state works just fine. Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching). Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

   Office Administrator Resume Contact Information Example #1

   Dhruv Johnson

   d.johnson@email.com | 333-111-2222 | www.linkedin.com/in/dhruv-johnson

   Do you want to know more?

   How To Write The Perfect Resume Header
2. 2

   2. Add relevant education to your office administrator resume

   Your resume's education section should include:

   • The name of your school
   • The date you graduated (Month, Year or Year are both appropriate)
   • The name of your degree

   If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

   Optional subsections for your education section include:

   • Academic awards (Dean's List, Latin honors, etc. )
   • GPA (if you're a recent graduate and your GPA was 3.5+)
   • Extra certifications
   • Academic projects (thesis, dissertation, etc. )

   Other tips to consider when writing your education section include:

   • If you're a recent graduate, you might opt to place your education section above your experience section
   • The more work experience you get, the shorter your education section should be
   • List your education in reverse chronological order, with your most recent and high-ranking degrees first
   • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

   Check More About Office Administrator Education

   Majors

   Business

   33.6%

   Accounting

   7.8%

   Psychology

   6.8%

   Health Care Administration

   5.7%

   Show More

   Office Administrator Resume Relevant Education Example #1

   Some College Courses In Business 2017 - 2019

   Ashford University San Diego, CA

   Office Administrator Resume Relevant Education Example #2

   High School Diploma 2008 - 2010

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   3. Next, create an office administrator skills section on your resume

   Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

   Here are some tips to keep in mind when writing your resume's skills section:

   • Include 6-12 skills, in bullet point form
   • List mostly hard skills; soft skills are hard to test
   • Emphasize the skills that are most important for the job

   Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

   Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

   Example of skills to include on an office administrator resume

   • Customer Service Skills.
      

     Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

   • Data Entry Skills.
      

     Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

   • Scheduling Appointments Skills.
      

     Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

   • Human Resources Skills.
      

     Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

   • Administrative Functions Skills.
      

     Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

   Top Skills for an Office Administrator

   Customer Service, 18.0%
   Patients, 11.3%
   Data Entry, 8.1%
   Office Equipment, 4.5%
   Other Skills, 58.1%
   See All Office Administrator Skills

   Not sure which skills are really important?

   3 Big Tips For Listing Skills On Your Resume
4. 4

   4. List your office administrator experience

   The most important part of any resume for an office administrator is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

   Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

   It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of office administrators" and "Managed a team of 6 office administrators over a 9-month project. "

   Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

   What experience really stands out on Office Administrator resumes?

   Angela Robbins Ph.D.

   Associate Professor of History, Meredith College

   History majors-and in fact, all students in the Humanities-practice skills in the classroom which have real-world, job performance implications, as laid out above. In my experience, students need to do a better job of communicating on their resumes what exactly those skills are so they do stand out. Job-seekers might list critical thinking skills, leadership skills, and the ability to work on a team on their resumes, for example, but for them to be able to point to specific examples from their classes and projects, and to be able to talk about those in interviews, is especially valuable. Internships also really stand out, because employers want to know that students have practiced these skills outside the classroom and have gained real-world experience, too.

   Don't have any experience?

   How To Show Your Experience On a Resume... Even When You Don't Have Any
5. 5

   5. Highlight office administrator certifications on your resume

   Specific office administrator certifications can be a powerful tool to show employers you've developed the appropriate skills.

   If you have any of these certifications, make sure to put them on your office administrator resume:

   1. Certified Professional - Human Resource (IPMA-CP)
   2. Certified Management Accountant (CMA)
   3. Microsoft Office Specialist: Expert (Office 365 and Office 2019)
   4. Certified Medical Administrative Assistant (CMAA)
   5. Certified Medical Office Manager (CMOM)
   6. Word 2010 Certification
   7. International Accredited Business Accountant (IABA)
   8. Microsoft Office Specialist Master Certification (MOS)
   9. Microsoft Office 365
   10. Certified Clinical Medical Assistant (NHA)

   More Certifications For Office Administrator
6. 6

   6. Finally, add an office administrator resume summary or objective statement

   A resume summary statement consists of 1-3 sentences at the top of your office administrator resume that quickly summarizes who you are and what you have to offer. The summary statement should include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

   Remember to emphasize skills and experiences that feature in the job description.

   Are you a recent grad?

   Read our guide on how to write a resume summary statement