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Top 50 Office Administrator Skills

Below we've compiled a list of the most important skills for an Office Administrator. We ranked the top skills based on the percentage of Office Administrator resumes they appeared on. For example, 12.2% of Office Administrator resumes contained Weekly Payroll as a skill. Let's find out what skills an Office Administrator actually needs in order to be successful in the workplace.

These are the most important skills for an Office Administrator:

1. Weekly Payroll

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high Demand
Here's how Weekly Payroll is used in Office Administrator jobs:
  • Processed bi-weekly payroll reports and garnishments in addition to reconciling accounts.
  • Executed weekly payroll for staff of 30, manually tracking Paid Time Off hours for eligible employees.
  • Maintained an alphabetical and chronological filing system, processed bi-weekly payroll for 3 employees.
  • Calculate the company's income and weekly payroll and enter the information into QuickBooks.
  • Processed weekly payroll for approximately 150 employees using Comp time and Wells Fargo.
  • Input time sheets and expense reports into payroll systems for weekly payroll disbursements.
  • Process bi-weekly payroll for employees, ensuring confidentiality of employer and employee records.
  • Recorded the work hours for employees and processed those hours for bi-weekly payroll.
  • Process weekly payroll for a facility of 500 people using JDA Time Attendance.
  • Process weekly payroll for field employees using Field Work Center and ViewPoint Software.
  • Coordinated weekly payroll and billings for office and affiliated branches.
  • Processed weekly payroll for all temporary employees on assignment.
  • Processed weekly payroll for temporary employees through PeopleSoft.
  • Assigned work orders and handled weekly payroll.
  • Process weekly payroll for field employees.
  • Processed bi-weekly payroll for 10 employees.
  • Processed weekly payroll via QuickBooks.
  • Entered technician time for payroll and processed bi-weekly payroll, monthly 941 deposit and quarterly payroll taxes and sales tax.
  • Processed weekly payroll (60+employees) Accurately calculated and entered daily deposits.
  • Process bi-weekly payroll using Quick Book and Acrotime Software for 300+ Employees Reconcile all payroll related accounts.

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2 Weekly Payroll Jobs

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2. Customer Service

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high Demand
Here's how Customer Service is used in Office Administrator jobs:
  • Improved customer service by developing new policies and procedures based on registered applicant feedback.
  • Provide superior customer service/support/sales to each client either by telephone or walk-in customer.
  • Completed Customer service awareness and received certificate of excellence.
  • Provided outstanding Customer Service, by consistent follow up and properly executing all tasks to meet customer wants and needs.
  • Answered phone calls and assisted vendors while providing good customer service including reading and understanding customers' orders.
  • Trained and certified current employees and new hires in using SAP for customer service orders, and inventory.
  • Oversee daily administrative duties for home builder to include phone, email and fax communications and customer service.
  • Provide excellent customer service in a medical institution and ensured all patients were well attended.
  • Provided excellent customer service via telephone, serviced patients by greeting and helping them.
  • Provide customer service requests for Builders, Brokers, Lenders, and Buyers.
  • Enhanced appointment scheduling and follow-up, improving customer service standing with clients.
  • Served as company liaison for monitoring customer service issues.
  • Provided customer service via telephone and in person.
  • Assisted in all aspects of administrative management, directory maintenance, and logistics Provided extensive customer service to current and prospective patients
  • Created Emergency Contact Information collection policies Customer service - developing and maintaining relationships with residents and service providers.
  • Maintained a customer-centric focus and professionalism emphasizing customer service and satisfaction.
  • Dispatch, customer service, answer multi phone lines, place orders for parts.
  • Handle sales after completion by salesperson Take complaints and write up customer service reports.
  • Coordinate with logistics world wide, perform all overall office tasks, providing excellent customer service.
  • Oversee online auctions Obtain Inventory and photograph items for online auction Customer service and payment transactions

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28 Customer Service Jobs

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3. Office Supplies

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high Demand
Here's how Office Supplies is used in Office Administrator jobs:
  • Coordinated mailings, including upholding and updating mailing lists and ordering necessary office supplies.
  • Created and maintained financial records, property databases, and other important office materials Ordered and stocked office supplies
  • Ordered and managed inventory of all office supplies & equipment, approved A/P invoices, and monitored budgets
  • Handled daily office business (phones, filing, reports, faxing, office supplies).
  • Ordered office supplies and needs for everyday functions via internet, in store and telephone shopping.
  • Maintain office supplies and equipment, faxing, filing, copying, and projects as needed
  • Ordered and maintained office supplies for the center keeping within the center's monthly budget.
  • Managed files, record systems, office supplies, inventory, and payroll.
  • Manage files, patient records, office supplies, and inventory.
  • Order and maintain inventory of office supplies and marketing materials.
  • Manage office supplies, vendors, organization and upkeep.
  • Ordered office supplies and maintained office inventory and equipment.
  • Assisted in obtaining price quotes and purchasing office supplies
  • Inventoried and organized medical and office supplies.
  • Monitor and maintain office supplies.
  • Ordered and distributed office supplies.
  • Purchased and stocked office supplies.
  • Assisted in accounts receivables and payables, oversee inventory and approved requests for office supplies.
  • Manage stock of office supplies and oversee ordering process for the department as Needed.
  • Sorted and distributed mail, Ordered office supplies as needed.

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13 Office Supplies Jobs

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4. Financial Statements

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high Demand
Here's how Financial Statements is used in Office Administrator jobs:
  • Assisted in preparing and reviewing monthly and quarterly financial statements.
  • Perform general bookkeeping and process financial statements using QuickBooks
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  • Prepare and organize invoices, reports, letter, financial statements and other reports by request.
  • Generated monthly and year to date financial statements, including sales and cash flow forecasts.
  • Performed bookkeeping duties credits and collections readying information for financial statements to be billed.
  • Prepared invoices, reports, memos, letters, financial statements and other documents.
  • Submitted and reported monthly on financial statements for the Board of Directors meetings.
  • Performed Accounting duties to include payroll, payroll taxes, preparing financial statements.
  • Generated, assembled, and distributed monthly financial statements for each client.
  • Prepared financial statements, journal entries, month-end close and collection vouchers.
  • Process sales and payroll tax returns and compile monthly financial statements.
  • Prepared, reports, memos, letters and financial statements.
  • Use computer software to prepare invoices and financial statements.
  • Work with spreadsheets and financial statements as reporting tools.
  • Prepared Taxes and other financial statements for clients.
  • Prepare and produce quarterly and yearly financial statements.
  • Organized client files and daily financial statements.
  • Evaluated accounting records, financial statements, and all accounting reports to guarantee accuracy.
  • Designed the company sales and marketing material Answered and directed in-coming company calls Assisted CFO in preparation of monthly financial statements

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5. Data Entry

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high Demand
Here's how Data Entry is used in Office Administrator jobs:
  • Performed data entry utilizing specialized system.
  • Perform data entry for incoming invoices
  • Performed a variety of office based tasks, including surgery and appointment scheduling, data entry, medical billing and patient education
  • Implemented data entry to update the master employee record, loading new accounting data for fiscal year changes, etc.
  • Performed duties of a Receptionist: Answered phones, faxed orders, ordered office supplies, filed, data entry.
  • Answer phones, receive messages, data entry, filing, greet clients, attend to client needs.
  • Perform data entry for all new housing applications and placing them on the appropriate housing waiting list.
  • Front office, clerical, data entry, answering phones, billing, collections, authorizations.
  • Maintain general office functions, including faxing, copying, filing, and data entry.
  • Performed clerical functions including phones, filing, data entry, accounting and purchasing.
  • Deal with data entry as needed, Processing Check requests for Vendors.
  • Managed data entry of technician paperwork, billing, and service disputes.
  • Answer phones, data entry, maintain warehouse for kitchen equipment.
  • Created and updated new forms and spreadsheets (data entry).
  • Coordinate and performs computer data entry for a physician database.
  • Performed data entry, filing, copying, customer service.
  • Handled all office data entry, filing and typing.
  • Perform data entry and processing.
  • Maintained an organized waiting area while recording patient information for data entry, pre-certification, insurance verification and billing.
  • Provided data entry support and process large mailings Maintained managers calendar.

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14 Data Entry Jobs

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6. Phone Calls

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high Demand
Here's how Phone Calls is used in Office Administrator jobs:
  • Answered 50 phone calls per day, dealt with parent/student complaints, and inputted student progress into database.
  • Answer phone calls and correspondence with customers regarding home renovations (e-mail, letters, packages etc.)
  • Answered the phones and made phone calls to patients, doctors, and insurance/billing companies.
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Received phone calls while representing the company in a professional and businesslike manner.
  • Manage day-to-day office duties, phone calls, schedule appointments, prepare charts.
  • Answered phone calls, assisted clients or directed them to appropriate manager.
  • Communicated with providers and patients with phone calls and mail as required.
  • Assisted customers, vendors and partners via email and phone calls.
  • Place phone calls to any and all contacts concerning residents.
  • Provide assistance to the public through phone calls and personally.
  • Directed phone calls to the appropriate individuals and departments.
  • Answer and direct all incoming phone calls.
  • Answered phone calls and took details messages.
  • Answer phone calls to schedule appointments.
  • Answer emails and phone calls.
  • Perform receptionist duties, such as managing phone calls, responding to customers, referral sources and the general public.
  • Job Description: Perform general office work that consists of filing student applications and answering phone calls.
  • Assisted owner with client phone calls, follow ups, and situational resolutions.
  • Maintained safe and sanitary environment Answer and directing phone calls Coordinate schedules Oversee the staging process and prepare the property to show

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2 Phone Calls Jobs

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7. Accounts Receivables

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high Demand
Here's how Accounts Receivables is used in Office Administrator jobs:
  • Mail sorting, photocopying, faxing, emails, scanning, filing, accounts receivables, check deposits and UPS shipments.
  • Process Accounts Receivables, retrieving credit information, setting up accounts, invoicing and collecting on delinquent accounts.
  • Input accounts receivables into computer, process/distribute mail, maintain cash drawer and petty cash.
  • Managed accounts receivables, payable and quarterly tax preparation.
  • Processed accounts receivables and balanced daily cash log.
  • Reduced average accounts receivables to under 45 days.
  • Review and verify all accounts receivables.
  • Managed accounts receivables/collections/tracking Worked with specialized communications software
  • Managed accounts receivables/collections, processed reports, and processed insurance claims for million dollar practice.
  • Coordinated all payroll, tax liabilities, filings journals entries, accounts payables, accounts receivables and reconciliation of bank account.
  • Implemented invoicing procedures into Quickbooks, handled accounts receivables, and gathered employee work schedules for payroll processing.
  • Prepared the company s invoices for accounts receivables and accounts payables.
  • Maintain payroll and Accounts Receivables and Payables using QuickBooks.
  • Handled all Accounts Receivables and Accounts Payables.
  • Processed accounts receivables and payables.
  • Maintained department's calendar of events, scheduling, accounts receivables, payroll & timecard reconciliation.
  • Administered payroll through TriNet; processed accounts receivables and payables; performed bank reconciliations.
  • Managed Books, Completed Accounts Payables and Accounts Receivables Organized Files Managed all Appointments
  • Post all accounts receivables and accounts payable Payroll Customer Service Quick Books Software
  • Approve and print daily paperwork for divers Accounts Receivables Answer telephone Schedule service for Customer Create outbound loads

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8. Purchase Orders

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high Demand
Here's how Purchase Orders is used in Office Administrator jobs:
  • Communicated with representatives, daily, inquiring about open purchase orders.
  • Processed and reconciled purchase orders.
  • Maintained and compiled records of all business transactions, including sales orders, purchase orders, accounts receivable/payable, and inventory.
  • Generated all sales and purchase orders and took account of equipment and parts that entered the district office.
  • Verified with accounting to ensure that all purchase orders were being paid on time.
  • Verify amounts of invoices and match with purchase orders and temp invoices for accuracy.
  • Processed purchase orders, sales invoices, inventory, stocking and faxing.
  • Process Accounts Payable, setting up vendors and processing purchase orders.
  • Input purchase orders into purchasing system and typed letters and memos.
  • Processed and submitted all material Purchase Orders for approximately 13 projects.
  • Process purchase orders and create invoices while overseeing Accounts Payable/Receivable.
  • Approve and issue purchase orders for materials or tools needed.
  • Verify Inventory accuracy with Purchase Orders and Sales.
  • Process daily purchase orders and receiving reports.
  • Create and approval all Purchase Orders.
  • Issue Purchase Orders/Invoice for both Dept.
  • Received Purchase Orders in SAP.
  • Submitted expense reimbursement requests and purchase orders Greeted visitors, providing tour of premises if required.
  • Type order acknowledgements and purchase orders.
  • Full Time position - Temporary Post Prepare, cost code, and issue purchase orders for all purchases at construction site.

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4 Purchase Orders Jobs

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9. Insurance Companies

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high Demand
Here's how Insurance Companies is used in Office Administrator jobs:
  • Utilize customer service skills to communicate effectively with patients and insurance companies concerning questions regarding their accounts and correspondence.
  • Negotiated fee schedules with insurance companies to maximize reimbursement.
  • Compared estimates to insurance companies for accuracy.
  • Communicate with Insurance companies regarding payments.
  • Credentialed new physicians with insurance companies.
  • Set up contracts between the facility and insurance companies, corresponding care with probation officers, lawyers and doctors.
  • Work closely with other doctors' offices to receive needed office notes or information and also with insurance companies.
  • Verify insurance benefits and submit claims to various insurance companies as required to receive payment for services.
  • Scheduled patient appointments, verified and billed insurance companies, and performed other administrative duties.
  • Reach out to doctors offices and insurance companies to discuss patients benefits and health.
  • Initiated, negotiated and maintains contracts as well as relationships with insurance companies.
  • Provided coding for surgical procedures, filed appeals with insurance companies.
  • Worked with Life Insurance Companies to process life insurance claims.
  • Worked with insurance companies to verify and submit claims.
  • Create non-contract payment agreements with third party insurance companies.
  • Phoned insurance companies to insure medical coverage for patients.
  • Interfaced with external vendors and health insurance companies.
  • Handle all claims billing to private insurance companies.
  • Entrusted to handle the transfers of important medical documents between the office and various insurance companies.
  • Called insurance companies for rejections and resubmission of claims.

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10 Insurance Companies Jobs

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10. Front Desk

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high Demand
Here's how Front Desk is used in Office Administrator jobs:
  • Manage front desk for evening receptions for high level personnel including military officers and politicians, and executive level officers.
  • Developed my administrative and office management skills as office coordinator and front desk receptionist.
  • Manage the front desk by answering all phone calls, schedule patients for multiple practitioners and confirm all appointments by phone.
  • Performed clerical functions and guest relations at the front desk of the timeshare space.
  • Provide general customer services that included front desk support to ultra-high net worth clients.
  • Managed front desk responsibilities at executive offices of organizations such as YMCA and PBS.
  • Front desk customer service, promoting in-house dance programs and dance camps and competitions.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Back up front desk secretaries, checking in patients, answering phones.
  • Answered telephones and managed front desk and general office duties.
  • Operated front desk to ensure excellent customer service.
  • Worked front desk in a busy Recruiting office.
  • Cleaned front desk, reception area & bathroom.
  • Ordered all front desk office supplies.
  • Front Desk Position, answering phones, scheduling and completing jobs for drivers using Smart Service.
  • Demonstrated proficiencies in telephone and front desk reception within a high volume environment.
  • Front desk Administration Would file for permits to move homes and set homes within the state of NM.
  • Front desk reception / scheduling Organized / maintained files Mail distribution / correspondence / screen & direct incoming calls Bookkeeping / A/R-A/P
  • Process clients for job placement Drug testing Front desk assistant Maintain accurate records Liaison between vendors and clients
  • Front Desk Insurance verification Check In / Check out Answering Telephones Injections Office Coordinator Insurance Authorizations Prep Charts Assisting Patients

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11 Front Desk Jobs

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11. Scheduling Appointments

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high Demand
Here's how Scheduling Appointments is used in Office Administrator jobs:
  • Maintained Management appointment calendar, scheduling appointments, conferences and meetings rescheduling as needed.
  • Job duties: Scheduling appointments, answering and responding to patient emails, answering phones, EMR, all front office duties
  • Perform duties such as scheduling appointments, preparing correspondences for existing customers, maintaining filing systems, and answering phone inquiries.
  • Managed office including but not limited to receptionist duties, contacting clients, scheduling appointments, data entry, bookkeeping, filing
  • Answer all incoming calls/doctor line, scheduling new patient referrals, scheduling appointments, medical records and doctor consults.
  • Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
  • Maintain Executive business schedule by planning, scheduling appointments, meetings, telephone conferences and travel arrangements.
  • Performed office administrative work such as scheduling appointments, filing, faxing, and greeting clients.
  • Provide administrative support by scheduling appointments for prospective home buyers for their counseling sessions.
  • Maintained contact with customers and scheduling appointments, entered data in spreadsheets.
  • Performed a variety of duties such as answering phones, scheduling appointments.
  • Front desk lead, scheduling appointments, answering phones, filing.
  • Serve as assistant to owner, running errands, scheduling appointments.
  • Support tax professionals by contact past clients, scheduling appointments.
  • Answered phone inbound and outbound calls while scheduling appointments.
  • Provided administrative support to the team, including tasks such as filing documents, answering phone calls, and scheduling appointments.
  • Research, prepare and deliver legal documents, filing, scheduling appointments, inventory control, answering multi phone lines.
  • Assist with answering multi-line phone system, scheduling appointments, responds to patient messages, and follow ups.
  • Front office: Answering telephone, Faxing, Scheduling appointments, Scheduling procedures, Confirmation calls.
  • Assisted the Audiologist with scheduling appointments, registration, and answering multi-phone lines.

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1 Scheduling Appointments Jobs

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12. Quickbooks

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high Demand
Here's how Quickbooks is used in Office Administrator jobs:
  • Prepared monthly budgets and forecast expenditures using QuickBooks.
  • Maintained and updated filing, mailing, database and inventory systems, both manually and digitally, using QuickBooks and Excel.
  • Receive Purchase Orders, these are entered into QuickBooks and a job ticket is created for the order.
  • Managed day to day processing of accounts receivable and payable using QuickBooks, produced reports as requested.
  • Entered invoices, credit memos, inventory, and customer set up utilizing QuickBooks.
  • Process company invoices, manages expenses, accounts payable/receivable, and QuickBooks knowledge.
  • Utilized QuickBooks to complete payroll, quarterly statements, and banking.
  • Set up Time-Slips time tracking software with full integration with QuickBooks.
  • Established and maintained accounting system and records using QuickBooks.
  • Used QuickBooks for invoicing and billing purposes.
  • Performed general bookkeeping in Quickbooks.
  • Entered customer orders into QuickBooks software,prepared and submitted orders for materials and prepared warehouse for weekly deliveries.
  • Processed customer payments and deposits using QuickBooks, Tracked plant and shrub inventory using Excel.
  • Identify companies that were in collections and input data in quickbooks for further good standing.
  • Entered all incoming bills into QuickBooks and made payments to venders when prompted.
  • Set appointments for clients, created invoices and receipts using Quickbooks software.
  • Implemented QuickBooks Pro Accounting Software from Chart of Accounts to beginning balances.
  • Enter transactions, payroll, and personnel information in Quickbooks system.
  • Order entry and billing through Quickbooks.
  • Reconcile bank accounts to current status, Data entry in QuickBooks, Updated and maintained filing

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1 Quickbooks Jobs

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13. Travel Arrangements

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high Demand
Here's how Travel Arrangements is used in Office Administrator jobs:
  • Maintained Directors daily calendar, power-point presentations, travel arrangements, tracked and scheduled training/safety certifications.
  • Coordinated travel arrangements, maintained database and ensured the delivery of premium service to students.
  • Coordinated reservations, meetings, travel arrangements and management expense reports and reimbursements.
  • Assisted with travel arrangements and generated expense reports.
  • Support Medical Director with meeting coordination, travel arrangements, interviews and office and managerial tasks as well as personal requests.
  • Maintained the filing of documents, forms, reports, and coordinate and assist with travel arrangements.
  • General office responsibilities including travel arrangements, Emails, goal setting and conference calls.
  • Organize the details of special events, travel arrangements, corporate agendas and itineraries.
  • Handled all correspondence, travel arrangements, expense reports with US currency conversions.
  • Facilitated meetings, managed Chief Practitioner's calendar, and made travel arrangements.
  • Prepared purchase requisitions, textbook orders, travel expenses and travel arrangements.
  • Maintained the Director's calendar, scheduled appointments and travel arrangements.
  • Order supplies, coordinate travel arrangements for the office staff.
  • Coordinate employee travel arrangements and company mandated employee health screenings.
  • Planned travel arrangements for 21 executives and staff.
  • Manage calendars and make meeting and travel arrangements.
  • Prepared all travel arrangements and expense reports.
  • Make travel arrangements for office personnel.
  • Coordinated travel arrangements, maintained database and ensured the timely completion of each project.
  • Schedule all travel arrangements for attorneys File and archive all documents in compliance with state and federal documentation laws.

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6 Travel Arrangements Jobs

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14. Expense Reports

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high Demand
Here's how Expense Reports is used in Office Administrator jobs:
  • Prepared sales representatives' commission statements and expense reports.
  • Approved expense reports for reimbursement of out-of-pocket expenses.
  • Assisted C-level executives with processing and generating invoices, as well as accounts receivable, accounts payable, and income/expense reports.
  • Complete and submit bi-weekly time and expense reports, handling petty cash distribution and requisite reimbursement procedure.
  • Support operations team in tracking invoices, expense reports, incoming checks/cash, and accounts payable/receivable.
  • Supplied CPA with expense reports, payroll records, and activity reports for billing using QuickBooks.
  • Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
  • Process and prepare documents, such as business or government forms and expense reports.
  • Managed and supervised field personnel schedules, expense reports, credit card accounts.
  • Processed expense reports and assisted in resolving errors on a weekly basis.
  • Track, monitor and approve expense reports submitted by project team members.
  • Prepared bills, contracts, invoices and expense reports.
  • Coordinated travel, travel reimbursement and expense reports.
  • Processed monthly vendor invoices and expense reports.
  • Process bonus and expense reports.
  • Process invoices & expense reports.
  • Prepare and maintain departmental information, including timecards, physician schedules, expense reports, physician productivity metrics and invoice payments.
  • Reviewed and prepared monthly expense reports for President, Vice President and employees, and submitted via timberscan system.
  • Assisted in managing company finances through the development and maintenance of tmesheets, invoices, and expense reports.
  • Prepare and submit expense reports Assist in maintaining extensive relationships with oil parties in China.

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1 Expense Reports Jobs

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15. Patient Care

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average Demand
Here's how Patient Care is used in Office Administrator jobs:
  • Coordinated all aspects of patient care from admission to discharge, ensuring a successful and comfortable rehabilitation experience.
  • Coordinated patient care among multiple physician's/therapists.
  • Helped coordinate patient care and documentation.
  • Coordinated patient care visit activities.
  • Handled the process of billing Insurance companies and attorneys for patient care by making and sending narrative packets.
  • Assisted physician in the planning, evaluation and delivery of patient care including inpatient care, outpatient care.
  • Coordinate day-to-day operations for both the patient services (clerical) and patient care (clinical).
  • Assisted in the delivery of health care and patient care management by performing various office duties.
  • Managed the construction of a newly built office with no lapse in patient care or scheduling.
  • Identified and promoted system changes to meet patient care needs to improve the quality of care.
  • Assisted in patient care as needed, periodontal charting and sterilization of dental instruments.
  • Certified that equipment and supplies were properly maintained for quality patient care and safety.
  • Collaborate with physicians and other health care disciplines to assure optimal patient care.
  • Ensured provisions of safe, high quality patient care by the staff.
  • Create an environment that ensures optimal patient care and customer service.
  • Institute modifications to improve support services for patient care.
  • Coordinate all aspects of patient care in Medical Oncology.
  • Follow up with patient care and prescriptions.
  • Assist MDs as well as PA and RN team in ensuring optimal patient care and smooth daily functioning of office.
  • Handle all office administrative details for specific patient care floors.

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8 Patient Care Jobs

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16. Office Operations

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average Demand
Here's how Office Operations is used in Office Administrator jobs:
  • Coordinate office operations and procedures including recruitment and on-boarding process, preparation of payroll, clerical services, and customer interactions.
  • Involved in the coordination, implementations of office procedures and supervise to maintain office operations successively efficiently.
  • Managed office operations: inventory control and budget- Provided training and orientation for the Administrative/Clerical staff.
  • Provided clerical support to ensure efficient office operations, gathered data for recruitment of personnel.
  • Organize new/current office operations and procedures/implementing new service and protocols.
  • Managed daily office operations and maintenance of equipment.
  • Ensured efficiency of day -to-day office operations.
  • Served as main point of contact in managing daily office operations for this high-profile mortgage service firm.
  • Maintain office operations, procedures and resources for staff of 15 and client base of 40.
  • Managed daily office operations and maintenance of equipment, maintaining accurate records for all business supplies.
  • Develop quarterly office operations budget and replenish office supplies on a $10,000 annual budget.
  • Manage day to day office operations including ordering supplies and office materials as needed.
  • Managed all office operations and counseled incoming first year students on their course selections
  • Verified all deliveries, purchases and office operations through documentation and invoices.
  • Performed all supporting day to day office operations.
  • Monitored office operations, and staff schedules.
  • Maintained all facets of office operations.
  • Maintained office operations by coordinating daily patient visits, organizing filing systems, ordering supplies and monitoring clinical functions.
  • Managed office operations for 200+ member Unitarian Universalist church with a robust social outreach mission.
  • Manage office operations, workflow, office staff including recruitment, performance management and training/development of specialty practice.

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83 Office Operations Jobs

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17. Bank Deposits

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average Demand
Here's how Bank Deposits is used in Office Administrator jobs:
  • Performed administrative duties such as filing, preparing and issuing monthly invoices for existing clients and making bank deposits.
  • Maintained a system of internal controls to ensure proper handling of cash receipts including data entry and bank deposits.
  • Collect and process all incoming payments and checks, record and make weekly bank deposits.
  • Manage any and all bank deposits for the repair shop and the dealership.
  • Coordinate offering counters, offering figures and bank deposits on a weekly basis.
  • Handled daily receivables, bank deposits and provided deposit details to accounting department.
  • Performed daily cash count, and then bank deposits were made.
  • Maintained payroll, accounts receivable and payable, and bank deposits.
  • Performed daily spreadsheet updates, made bank deposits, distributed mail.
  • Posted/Balanced payments, prepared bank deposits and bursar cash reports.
  • Assist with clerical/bookkeeping duties and preparing daily bank deposits.
  • Obtain revenue for products sold and made bank deposits.
  • Handled all petty cash transactions, weekly bank deposits.
  • Bank deposits and money wire transfers as required.
  • Enter bank deposits for owners and bill pay.
  • Prepared and made daily bank deposits.
  • Prepare all daily bank deposits.
  • Audited daily cash reports for 29 Beautyco stores, ie; verified bank deposits, refunds, and overages and shortages.
  • Performed scheduling of appointments Collected patient payments at time of visit Prepared and made daily bank deposits Registered new patients
  • Prepared bank deposits Maintained and generated invoices Answer phones and redirected Received deliveries/document damaged freight Maintained inventory/production control Managed accounts payable/receivable

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18. Human Resources

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Here's how Human Resources is used in Office Administrator jobs:
  • Resolved personnel issues regarding human resources matters needing clarification, submissions and corrections.
  • Provide general administrative and human resources support for company
  • Manage and assist with Human Resources responsibilities
  • Served as primary interface with building management, corporate accounts payable, human resources, and security company.
  • Provided payroll, bookkeeping, human resources, inventory and job scheduling management for mid-size construction company.
  • Support managers and Human Resources in transferring employees from one organization to another in the HRMS system.
  • Provided administrative support to multiple departments; Accounting, Human Resources, two Co-Presidents and Engineering.
  • File documents relating to all business matters and billing, receipts, and human resources.
  • Handled accounts payable and human resources issues as well as the yearly budgeting.
  • Assisted Director of Human Resources with design and layout of updated Employee Handbook.
  • Supported human resources staff with new hire orientations and monthly departmental meetings.
  • Handled all the human resources, Insurance and 401K accounts.
  • Explained human resources policies and procedures to all employees.
  • Processed all paperwork needed for Human Resources.
  • Assisted Human Resources (H.R.)
  • Worked indirectly with Loss Prevention, Human Resources, and Corporate partners to improve the efficiencies in these areas.
  • Headed office functions in contributing to run smooth operations working on financials, human resources and payroll.
  • Assisted Human Resources Manager with unemployment responses to multi-state entities and special projects as needed.
  • Submited new hire paperwork to Human Resources in a timely manner.
  • Administered and s upervised the admi nistrative operations and Human Resources for the College of Nursing.

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24 Human Resources Jobs

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19. Office Staff

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Here's how Office Staff is used in Office Administrator jobs:
  • Developed office operating budget, coordinated logistics, maintained records and supervised all office staff.
  • Facilitated training and development of managers and office staff.
  • Supervised an office staff of 4-7 including an assistant production coordinator, receptionist, and 3-5 production assistants.
  • Scheduled all office appointments, maintained office equipment, scheduled office staff, delegates work assignments.
  • Supervised student office staff (SOS) and performed same duties as the SOS.
  • Assisted the doctor with patients and also trained other office staff.
  • Provide daily technical support to office staff, nurses and physicians.
  • Assigned all jobs and duties to office staff as needed.
  • Served as liaison between office staff and Business Manager.
  • Provide administrative support to field and office staff.
  • Take care of office staffing schedules and hiring.
  • Assisted office staff in maintaining files and databases.
  • Coordinate Daily Lunch order for office staff.
  • Supervised front office staff of 6.
  • Support office staff of six.
  • Hired and trained office staff.
  • Support office staff with various administrator tasks; redirecting calls, disseminating correspondence, and scheduling meetings.
  • Key Contributions: * Assisted with the recruiting, training and retention of qualified office staff.
  • Managed facility Kronos system for back office staff at the Imaging Center.
  • Assist guests and office staff in fast paced enviornment.

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13 Office Staff Jobs

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20. Staff Members

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Here's how Staff Members is used in Office Administrator jobs:
  • Created a communicative environment between parents and staff members.
  • Maintain and develop work assignments for staff members as well as the organization and supervision of outside contractors.
  • Trained staff members on company policies and procedures, HIPAA Compliance Laws as well as insurance filing.
  • Cross-trained as billing coordinator as well as trained new staff members on clinical operating and billing procedures.
  • Assisted the Practice Manager in attracting, developing, maintaining, and retraining qualified staff members.
  • Notified ADP for payroll and scheduled/paid temporary staff members hired through Beverly Hills Bar Association.
  • Train other staff members to perform work activities, such as using computer applications.
  • Assist each of the staff members in order to alleviate their workload whenever possible.
  • Managed weekly payroll for 30 staff members and daily productivity reporting and analysis.
  • Monitor and input time and attendance information for all Service Center staff members.
  • Trained and supervised administrative duties of all field and in-office staff members.
  • Supervised and train up to 33 box office staff members including interns.
  • Assisted the Director in training staff members as well as assisting supervisors.
  • Direct reports consisted of 19 staff members including clinical and administrative staff.
  • Schedule staff meetings and record minutes for distribution to staff members.
  • Answer incoming calls and transfers to appropriate staff members.
  • Organize orientation and training of new staff members.
  • Assisted and prepared timesheets and payroll data for staff members for biweekly submission to the payroll department.
  • Implemented trainings for respective staff members as needed.
  • Developed training material that fostered learning and a better understanding of the healthcare system for all staff members.

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6 Staff Members Jobs

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21. Powerpoint

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Here's how Powerpoint is used in Office Administrator jobs:
  • Provided support for PhyMedix consulting division by researching current information and developing presentations using PowerPoint and Excel.
  • Created PowerPoint presentations used for business development.
  • Utilized a spectrum of software applications including: Word, Excel, Lotus Notes, ProSystems, Time and PowerPoint.
  • Developed PowerPoint slides and charts representing BCA Communications' results for leadership and Business Plan Review (BPR) requirements.
  • Contacted students with status updates; filed documents, created PowerPoint presentations, and answered incoming emails to students.
  • Draft, proof and edit correspondence, spreadsheets, memorandums, charts, PowerPoint presentations, brochures and agendas.
  • Prepared and presented PowerPoint presentations for training purposes; set up and coordinated remote training for entire region.
  • Budgeted and tracked office expenses through use of Microsoft excel PowerPoint, and internal budgeting tools.
  • Developed and created metrics and quad charts using Excel and PowerPoint applications in program/project tasks.
  • Supported Executive clients with job searches, PowerPoint presentations, Excel spreadsheet and Word documents.
  • Use of all Microsoft products, Excel, Word, Word Press and PowerPoint.
  • Produce customizes multimedia PowerPoint presentations to train employees on how to use Workplace Management.
  • Utilized software programs including Microsoft Word, Excel, PowerPoint, and Outlook
  • Create sales PowerPoint and Excel presentation reports for group meetings.
  • Complete booklet for Microsoft Word, PowerPoint, and Excel.
  • Prepare documents using Microsoft Word, Excel and PowerPoint.
  • Created and assembled requests for Project Management proposals using Microsoft Word and PowerPoint.
  • Compiled/updated PowerPoint charts for monthly executive review mtgs.
  • Managed complex calendars for directs and scheduled and coordinated meetings Prepared PowerPoint Presentations, Templates, and Expense Reports.
  • Work heavily in Microsoft Excel, Word and PowerPoint.

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7 Powerpoint Jobs

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22. Special Events

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Here's how Special Events is used in Office Administrator jobs:
  • Book Reservation-Travel/Hotel/Meetings/Special Events Filing, Data Entry, all clerical duties as administrative asst.
  • Collaborated with numerous departments in coordination of campus special events and projects.
  • Conducted and coordinated special events and fundraisers.
  • Organized and effectively maintained special events calendar, managed front desk and responded to inquiries and requests.
  • Coordinated proposals, research, presentations, website updates, photography shoots, and special events.
  • Project coordination for special events, travel, conference calls and international meetings for 120 employees.
  • Arranged Christmas parties, wrap parties and other special events for upwards of 500 guests.
  • Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
  • Assist with organizing special events such as golf tournaments, open houses and company meetings.
  • Prepare and manage logistics for weekly worship, holiday, and other special events.
  • Assisted with planning and preparation for special events; maintained and ordered office supplies.
  • Worked directly with Sr. Staff on planning and coordination of all special events.
  • Arranged meetings, conferences, teleconferences, and special events for management.
  • Coordinate and assist in various special events of the church.
  • Manage and coordinate special events, promotions and donations.
  • Planned and coordinated all special events and meetings.
  • Order all foods for any special events.
  • Assist with staff functions and special events.
  • Set up and worked special events hosted onsite including setting up ingress, egress and temporary box office locations.
  • Managed multiple phone lines Coordinated meetings, catering and special events.

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23. Office Administration

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Here's how Office Administration is used in Office Administrator jobs:
  • General office administration including; office supplies management, recognition representative, delegation memorandums, inserting raw engineering data into spreadsheets.
  • Perform general office administration duties supporting management and coordination services for seniors, individuals with disabilities and their caregivers.
  • Managed all office administration tasks including general business supply orders, equipment maintenance and oversee general office appearance.
  • Provide direction and leadership in office administration by coordinating activities through excellent organizational and time management.
  • Provide general office administration including vendor management, payroll, calendaring, and secretarial services.
  • General office administration including; office supplies management, recognition representative.
  • Manage office administration functions such as, managing Verizon Wireless account.
  • General office administration and client record organization.
  • Perform all aspect of office administration including accounts payable, accounts receivable, payroll, quarterly reports, and billing.
  • Maintain Inventory Records via Fishbowl Software and prepare docs for billing to be sent to A/R and office administration.
  • Assisted Sole Proprietor in high volume law practice including office administration, payroll, accounts payable & receivable.
  • Execute efficient appointment management, billing and collections, office administration, and customer service daily.
  • Contributed to all areas of office administration, client development, and customer service.
  • Provide all aspects of office administration for 3.8 million dollar retail furniture operation.
  • Performed front office administration duties of clients and operated 20-line phone system.
  • Assist with drafting new legislation, legislative tracking and office administration.
  • Maintain the office administration, sorting office files.
  • Perform various office administration and data entry duties.
  • Supervised three students and instructed them in office administration and conference coordination.
  • Contract emplyt) Loan Office Administration

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24. Real Estate

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Here's how Real Estate is used in Office Administrator jobs:
  • Determine and implement marketing/advertising strategies to promote real estate to target regions.
  • Processed documentation for real estate closings.
  • Worked closely with the office manager and real estate agents to coordinate and implement important policy initiatives, projects and reviews.
  • Interviewed prospective clients, accompanied clients to properties, negotiated conditions of sale, and drew up real estate contracts.
  • Engaged in seller contracts and leasing contracts of family owned real estate, managing all accounts receivable and accounts payable.
  • Keep track and verified all legal real estate listing documents are turned in and kept detail computer files.
  • Serve as trusted assistant to senior managing director and provide assistance to 40+ real estate agents.
  • Produced persuasive retail space brochure and accurate rent matrix from collaboration with real estate agents.
  • Organize paperwork for Real Estate agents and ensure all required forms are completed.
  • Assist with the management of a busy and high energy real estate office.
  • Trained the Real Estate Agents on different office software that we used.
  • Receive incoming calls and schedule appointments for showings for Real Estate Agents.
  • Managed real estate transactions and coordinates with various title companies.
  • Schedule and confirm appointments for real estate agents.
  • Correspond directly with Real Estate Attorneys.
  • Obtained PA Real Estate License.
  • Enter all real estate data into the GS MLS.
  • Monitored listing inventory for expirations and managed necessary paperwork to ensure compliance with real estate laws.
  • Initiate faxes, make copies, completes real estate packages for daily use, - Sort incoming/outgoing mail.
  • Scout for prospective profitable real estate investments Create spreadsheets in order to maximize company performance.

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9 Real Estate Jobs

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25. Daily Operations

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Here's how Daily Operations is used in Office Administrator jobs:
  • Manage daily operations, including supervision of clients, contractors, and executing timely professional reports to insurance companies.
  • Managed daily operations and provided administrative support to 45 medical professionals and staff at Student Health Services.
  • Managed daily operations in a busy hospital maintenance department.
  • Supervised Department as needed and oversaw daily operations.
  • Oversee the daily operations of three real estate offices with over 75 Agents and 6 staff members.
  • Directed all daily operations for busy maternal and child health project to reduce infant mortality rates.
  • Managed the daily operations of a small, busy business with a team of 20+.
  • Direct all daily operations in office including answering phones, email correspondence, etc.
  • Manage the daily operations of the core lab under the GCP Guidelines.
  • Oversee the running of daily operations in a small office setting.
  • Oversee patient flow and daily operations of the office.
  • Ensured smooth daily operations, transaction accuracy and compliance.
  • Run the daily operations of a medical clinic.
  • Oversee daily operations of the testing center.
  • Manage daily operations including billing, attendance, student performance and marketing for multiple tutoring centers in Somerset County.
  • Oversee the daily operations of the front desk, daily financials, art center activities and website updates.
  • Directed daily operations while working with clients to ensure a positive customer service experience.
  • Support budgeting for daily operations, materials, payroll and bookkeeping by maintaining quickbooks.
  • Direct all accounts payable and general office Experience in Microsoft administration for daily operations.
  • Oversee daily operations of clinic Check in/check out patients Confirm and pre-certify all insurance Prepare daily deposits Prepare billing statements Payroll/budget Transcription

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10 Daily Operations Jobs

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26. Internet

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Here's how Internet is used in Office Administrator jobs:
  • Utilized hospital library, hospital association affiliations resources, and the internet to collect critical information as required.
  • Conduct research via internet and websites for travel arrangement preparations.
  • Research legislation and other information via Internet as requested.
  • Assisted internet-based publication with voting district reporting.
  • Experienced in office programs: Microsoft Word, Excel, ERP, LMS, Lotus Notes and Internet Explorer.
  • Manage databases containing sensitive personnel records and, Utilize an internet browser to search for and retrieve information.
  • Resume database setup and maintenance; maintain recruiter status reports, Internet searches for candidates and job postings.
  • Designed company documents, prepared memos and processed incoming and outgoing correspondence via Internet and USPS.
  • Assisted with training of staff on new procedures, software programs, & internet/intranet usage.
  • Supported the First Vice President of Savings/Internet Marketing and her team with project management.
  • Input each therapist's daily payment collections into the Office Ally Internet program.
  • Manage the requests for computer upgrades, laptop checkout and Internet access.
  • Created and managed internet sites for duplex rental classifieds.
  • Conducted online internet research venues for our events.
  • Acquired insurance approval for pre-certifications and referrals; and confirmed insurance eligibility through internet or phone.
  • related services including: Networking, E-mail Service, Website Inquires, Basic Computer Training, Internet Connectivity Troubleshooting, etc.
  • Place: New Delhi Completing my works with responsibilities, Internet Surfing, Traveling & Music.
  • Trained in IC3( Internet and Computing Core Certification).
  • Perform legal research using Westlaw, Internet, and libraries.
  • Full Time position - Temporary Post Download Daily Closing Reports from internet from various consignment stations.

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27. Special Projects

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Here's how Special Projects is used in Office Administrator jobs:
  • Performed administrative duties/special projects assigned.
  • Maintain superior business relations with outside vendors and clients coordinate duties for temporary staff and on-call employees for special projects.
  • Executed event logistics on a number of special projects and events including student trips, security implementation and 5K fundraiser.
  • Assist in special projects gathering data from files and automated systems, and extracting information from official personnel folders.
  • Assisted counselors on special projects while working in conjunction with state regulations for the disabled community.
  • Work on special projects for the office such as painting, tiling, and assembling/disassembling furniture.
  • Assisted with the completion of special projects as assigned by the Director of Public Safety.
  • Worked on special projects as directed by director of campus operations and assistant managers.
  • Assumed special projects: phone system maintenance, meeting facilitation, and off-site storage.
  • Assisted Architecture, Construction, Development and Accounting departments with all special projects.
  • Managed special projects and orchestrated events for CEO and General Manager.
  • Ordered supplies and assisted in special projects from start to finish.
  • Created and maintained Excel spreadsheets for special projects.
  • Handled special projects along with daily routine tasks.
  • Participate and/or lead on special projects as required.
  • Assist Office Manager with special projects as required.
  • Assist nine athletic directors with special projects.
  • Worked on special projects with managers.
  • Managed special projects as assigned.
  • Assisted multiple departments in special projects such as entering new client data into a database, .

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5 Special Projects Jobs

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28. Administrative Tasks

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Here's how Administrative Tasks is used in Office Administrator jobs:
  • Ensured confidentiality of company and clients for security purposes and performed office administrative tasks as needed.
  • Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment.
  • Support business operations through administrative tasks, direct interaction with prospective and current customers and tenants.
  • Coordinated office events and perform general administrative tasks.
  • Performed administrative tasks & organized staff schedules.
  • Performed general office duties and administrative tasks.
  • Perform various daily administrative tasks.
  • Assist customers with material orders reordering material and stocking inventory, handling bank deposits as well as other administrative tasks.
  • Performed various administrative tasks such answering phone calls, payroll, filing documents and making proposals for new contracts.
  • Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
  • Assume administrative tasks, special projects, and so forth, as requested by team lead or manager.
  • Assist in administrative tasks for (10) people + office -Perform daily office duties including reception/typing/filing/proofreading/etc.
  • Performed administrative tasks including bookkeeping, process of customer payments, cash flow, and payroll.
  • Assisted Plant Manager, department heads and supervisors with reports, presentations and various administrative tasks.
  • Handled scheduling, appointments, phones and various other administrative tasks for an RV service department.
  • Preformed administrative tasks, answering/making phone calls, filing, setting up appointments.
  • Assisted other staff as needed with clerical and administrative tasks.
  • Support other team members with various administrative tasks.
  • Performed all administrative tasks in office.
  • Perform administrative tasks Communicate with Contracting Officers.

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6 Administrative Tasks Jobs

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29. Monthly Reports

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Here's how Monthly Reports is used in Office Administrator jobs:
  • Collected and interpreted data used in preparation of monthly reports; utilized a variety of reporting tools and information systems.
  • Generate weekly and monthly reports used to calculate monthly totals for the Recorder of Deeds, Auditor, and State.
  • Handle AP / AR by compiling and maintaining information for weekly and monthly reports and detailed tax purposes.
  • Complete monthly reports and cost analysis, order office and safety supplies for Field Technicians.
  • Maintained store accounting; handling weekly, biweekly and monthly reports.
  • Prepared monthly reports for director using LAUNCH, Nielsen and Ad-Tracking.
  • Track office expenses and created monthly reports for senior executive.
  • Generate daily, weekly, and monthly reports pertaining to finances
  • Provided monthly reports on attendance, disciplines and termination issues.
  • Prepared and submitted monthly reports to the Program Manager.
  • Managed account receivables and monthly reports for owner.
  • Develop and initiate monthly reports out of TripMaster.
  • Update the inventory log and monthly reports.
  • Created weekly and monthly reports and presentations.
  • Compile monthly reports and Prepare wire remittances.
  • Prepare daily and monthly reports.
  • Create monthly reports for corporate.
  • Submitted weekly and monthly reports.
  • Facilitated working relationships with co-tenants and building management.Created weekly and monthly reports and presentations.
  • Prepare monthly reports including, P&L, balance sheet and summary of attorney hours (billable & non-billable).

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30. Telephone Calls

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low Demand
Here's how Telephone Calls is used in Office Administrator jobs:
  • Answered and distributed all company e-mails and telephone calls appropriately.
  • Received visitor and telephone calls in promotional consult.
  • Answer customer telephone calls regarding existing accounts.
  • Greeted visitors and clients; answer telephone calls and routed to the appropriate building-wide personnel.
  • Answer department telephone calls within 2 rings, using correct salutations and telephone etiquette.
  • Answer telephone calls acting as the gatekeeper and direct calls to appropriate parties.
  • Filter telephone calls, record detail of customers' inquirers and complaints.
  • Answer & direct all incoming telephone calls to appropriate staff members.
  • Answer, screen, and direct all incoming telephone calls.
  • Managed incoming telephone calls and followed up as needed.
  • Answered telephone calls, managed the front desk.
  • Accepted, screened, and routed telephone calls.
  • Routed telephone calls to proper departments.
  • Directed telephone calls and electronic mail.
  • Answered all telephone calls and inquiries.
  • Answer and transfer incoming telephone calls.
  • Answer and triage telephone calls.
  • General AP/AR tasks and front desk coordination Answered telephone calls, walk in clients; other office duties.
  • Answered and screened telephone calls and arranged conference calls.
  • Answered telephone calls on multi-line phone system.

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31. Word Processing

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low Demand
Here's how Word Processing is used in Office Administrator jobs:
  • Handled correspondence among other clerical duties such as word processing, spreadsheet software and presentations, answering and directing phone calls.
  • Operate office equipment and use computers for spreadsheet, word processing, database management, and other applications.
  • Operated office equipment, voice mail messaging systems, word processing, spreadsheet, and other applicable software.
  • Resolved computer hardware and software, printing, installation, word processing, email and operating systems issues.
  • Worked extensively with word processing, excel spreadsheet and data entry providing support for the office.
  • Handled all word processing and typing by entering data for audit reports and repair orders.
  • Use computers to organize and locate inventory, and operate spreadsheet and word processing software.
  • Provided desktop publishing, presentations, and word processing support on several large fast-track projects.
  • Use word processing, word perfect, abode and lotus notes to prepare correspondence.
  • Use computers for various applications, such as database management or word processing.
  • Perform data entry, word processing, proofreading, and research as necessary.
  • Assist in creating documents and material using desktop publishing or word processing systems.
  • Write business letters, reports or office memos using word processing programmers.
  • Performed various office management, word processing and graphic functions.
  • Used computers for spreadsheets, word processing and database management.
  • Utilized word processing and spread sheet software.
  • Handled all word processing and typing.
  • Supervised accounting, billing, library, word processing, and IT staff and managed annual budgets over $2 million.
  • Performed clerical duties, such as word processing,data entry, answering phones, filing and book-keeping.
  • Coordinated and supervised day-to-day word processing, reception, mail and filing activities.

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7 Word Processing Jobs

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32. New Clients

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Here's how New Clients is used in Office Administrator jobs:
  • Have designed numerous financial spreadsheets that have been implemented to control finances, customer issue resolutions and proposals for new clients.
  • Provided inside sales support and customer service to cultivate important relationships with new clients and maintain strong relationships with existing clients.
  • Assist co-workers with any projects that need to be finished, make folders for new clients of the personal alert unit.
  • Communicated effectively with multiple departments to plan meetings, depositions, and prepare welcome packets for new clients.
  • Solicited new clients by making cold calls and calling leads to book appointments.
  • Entered data for new clients, using Microsoft Word and Excel.
  • Schedule meetings with sales professionals and new clients in their area.
  • Result: Better access to new clients in different areas.
  • Assisted new clients in the process of registering for the program
  • Specialize in developing new clients through outside sale skills
  • Assign and schedule new clients to social workers.
  • Assisted with marketing strategies to gain new clients.
  • Meet and greet new clients and applicants.
  • Recruit new clients for care and transportation.
  • Set up for new clients and employees.
  • Performed accurate data entry of new clients and venders, invoicing from CSR records, new products and pricing maintenance.
  • Developed and executed a marketing plan to bring in new clients through community engagement and a flyer distribution campaign.
  • Set up accounts for new clients Answer telephones, faxing, filing, and copying Train new employees
  • Assist with incoming donations Provide supportive services/clothes closet maintenance Documentation in database Assist housing specialist/referral information for new clients
  • Prepared insurance quotations Completed applications Remitted payments to head office Solicited new clients Gathered information for filing claims

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33. Corporate Office

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low Demand
Here's how Corporate Office is used in Office Administrator jobs:
  • Managed chlorine cylinder inventory reports for submission to the corporate office.
  • Compiled reports and information required by management and corporate office.
  • Assisted the Branch Manager with jobs, reports and any special project that needed to be submitted to our corporate office.
  • Liaised with center employees and our business & corporate offices when associates or families needed help with issues or concerns.
  • Participate in monthly management on cost saving meetings discussions about improving the totals with west coast management and corporate office.
  • Compiled all necessary documents for intent to liens and mechanic's liens and submitted to Legal Department at corporate office.
  • Maintain direct communication with the billing department and the corporate office to maintain accurate records and insure timely payments.
  • Process new employee and severed agent folders for office manager & corporate office for payroll purposes.
  • Coordinated a flawless Grand Opening as liaison between hotel, corporate office, contractors and subcontractors.
  • Worked in conjunction with corporate office to provide seamless support of branch staff and facilities.
  • Completed monthly A/R reports and coordinated monthly sales audits to provide to corporate office.
  • Manage cash accounting, and ensure credit card receipts are mailed to corporate office.
  • Manage time sheets and process payroll information to send to corporate office.
  • Prepare monthly financial reports, projection model and audits for corporate office.
  • Liaised with main corporate office regarding NYC office budget and planning.
  • Served as liaison between sales team and corporate office.
  • Implemented new programs with corporate office i.e.
  • Prepared billing and payroll for Corporate office.
  • Receive Offsite Sale Payments, and fax verification over to Sale Site and Corporate Office.
  • Reconcile & balance Ultipro system generated reports; reporting final payroll to corporate office.

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3 Corporate Office Jobs

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34. Inventory Control

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low Demand
Here's how Inventory Control is used in Office Administrator jobs:
  • Prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management.
  • Managed office operations inclusive of purchasing, inventory control, medical records and facility maintenance
  • Assisted service department with inventory control and receiving purchase orders into system.
  • Provide inventory control through company tracking procedures.
  • Maintain budgetary and inventory control.
  • Performed show- room duties including product pricing shipment handling and storage, inventory control, and forklift operation.
  • Performed inventory control every month after closing period, prepared report of shorts or over stock merchandise.
  • Order entry, inventory control, purchasing, quotations and keeping customer accounts up to date.
  • Inventory control management and assisting in scheduling Responsible for a team of four.
  • Manage and supervise all activities in the supply room, including inventory control.
  • Purchased all office supplies and gifts, maintaining effective inventory control.
  • Inventory control, setting up correct invoices, maintaining accounts payable.
  • Inventory Control - making sure incoming inventory matches PO's.
  • Assisted in setup of new inventory control software.
  • Inventory control / display, reporting & sales
  • Inventory control for office and medical supplies.
  • Inventory control of equipment and supplies.
  • Maintain inventory control with manual logs.
  • Bank Balances and inventory control.
  • Managed office Equipment and Inventory Control, which included but not limited to: technical equipment (i.e.

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1 Inventory Control Jobs

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35. Administrative Functions

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low Demand
Here's how Administrative Functions is used in Office Administrator jobs:
  • Supervised administrative functions efficiency and responsiveness.
  • Maintained all general office operations and supported other administrative functions including communications, technology and finance.
  • Performed general administrative functions including the scheduling of appointments and meetings.
  • Coordinate all administrative functions within department for maximum efficiency and productivity.
  • Coordinated administrative functions among satellite office locations.
  • Coordinated day to day administrative functions.
  • Support clergy in administrative functions.
  • Conducted all office administrative functions.
  • Conducted administrative functions by managing accounts, billing, and internal payroll for over 400 clients and 30+ staff members.
  • Directed all office administrative functions (Bill payment, deposit preparation, inventory management and stock, etc.)
  • Performed various clerical and administrative functions, such as ordering and maintaining an inventory of supplies.
  • Fill in work for office administrative functions and duties during high school for career related experience.
  • Provide quality administrative functions support to both Head of Payment Technology and the GTS team.
  • Perform administrative functions including answering phones, typing, copying, faxing, and filing.
  • Provided support to the Western Region Manager by handling all administrative functions.
  • Managed all administrative functions for the Board of Directors.
  • Provided all administrative functions in the Regional Office.
  • Oversee clerical and administrative functions or the branch.
  • Performed basic administrative functions and inside sales to worldwide Oil Company's and platforms Organized and manage database of inventory and warehouse
  • Assisted employment agency staff in administrative functions, Liaison for employment applicants and clients.

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7 Administrative Functions Jobs

No jobs at selected location

36. Background Checks

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low Demand
Here's how Background Checks is used in Office Administrator jobs:
  • Screened, interviewed and tested applicants; coordinated background checks/references and processed applicable paperwork.
  • Processed enrollments, terminations, STD paperwork, LTD paperwork, drug screening, background checks, and 401K enrollment.
  • Completed interviews, background checks, forms, orientations, registrations, unemployment hearings, terminations, and audit preparations.
  • Schedule interviews, process paperwork including verification of employment, criminal/credit background checks, and all applicable screening exams.
  • Conduct eligibility check for Medicaid clients as well as background checks for new employees and independent contractors.
  • Generated offer letters, explained and tracked paperwork completion, background checks, and drug screens.
  • Charged with new applicant resume screening, interviewing, background checks, hiring, & placements.
  • Facilitated bank deposits, monthly rent collections, and implantation of background checks and lease applications.
  • Assisted in the hiring of new employees, interview processes, background checks, and training.
  • Managed database, background checks, files, office supplies, spaces and resources.
  • Coordinate recruitment protocols (drug screens, PAT'S and background checks).
  • Completed background checks, drug screens, and maintained employee personnel records.
  • Followed up with all potential candidates, scheduled interviews conducted background checks.
  • Run background checks on candidates and report results to management.
  • Process background checks and set up drug screens as needed.
  • Perform urinalysis drug screens and background checks on applicants.
  • Perform background checks, reference checks and investigative processes.
  • Submit background checks on potential employees.
  • Initiated employment verifications and background checks.
  • Complete all new hire orientations, background checks, and reference verifications for field employees prior to job placement.

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1 Background Checks Jobs

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37. High Volume

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low Demand
Here's how High Volume is used in Office Administrator jobs:
  • Provided comprehensive operational support in a high volume tax preparation office.
  • Managed high volumes of cases in State and Federal court, as well as a few Juvenile cases in Family court.
  • Perform additional office duties whenever necessary during high volume times to maintain client services and assist other staff.
  • Performed all office and clerical duties for fast-paced, high volume branch office with over 50 employees.
  • Screened a high volume of calls as necessary and received monthly invoices for tenant's rental payments.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Answered a high volume of calls and handled all customer service aspects of the company.
  • Received and screened a high volume of internal and external communications within the hospital.
  • Managed a fast paced, high volume office environment to ensure efficient operations.
  • Answer high volume of calls and transfer to the appropriate staff member.
  • Answered a high volume of call as well as in person inquires.
  • Received high volume of customer calls and provided prompt and courteous service.
  • Prepare legal packages for projects closings in a high volume environment.
  • Scanned high volume of documents for safekeeping in online database.
  • Co-managed the administration of a high volume construction office.
  • Handled high volume incoming calls.
  • Handled high volume telephone lines.
  • Maintained outside relationships with clients Maintained a high volume of data entry.
  • Position Responsibilities: Completed high volume invoicing/billing via QuickBooks.
  • Assist members with their health plan Medical Dispatch Answer high volume calls including Supervisor calls

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38. Osha

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low Demand
Here's how Osha is used in Office Administrator jobs:
  • Use computer/software to accurately enter data for tracking and scheduling immunizations and other OSHA/special requirements.
  • Helped implement the practice's quality assurance and control program and efforts ensured compliance with HIPPA and OSHA regulations.
  • Equipped all work trucks with MSDS sheets for every chemical they carried and maintained all OSHA safety logs.
  • Maintained safety training logs, OSHA logs, and documented all PPE issuance for regulatory compliance.
  • Process new employees including drug testing and required OSHA certifications to work at the site.
  • Keep personnel current on OSHA and labor law policies, updates and enforce company policies.
  • Maintain the location records like the OSHA log, Affirmative Action log, et.
  • Develop and maintain Site Specific Safety Manuals and OSHA Tool Box Talks.
  • Maintain OSHA log and assist with Worker's Compensation.
  • Organized training staff under OSHA regulations and HIPPA.
  • Review of OSHA guidelines and HIPAA guidelines.
  • Maintain OSHA reporting and DOT compliance.
  • Support all OSHA Compliance projects.
  • Served as HIPAA, OSHA, and Compliance Officer, as well as HEDIS and RAC Audit Specialist.
  • Maintain office filing systems (employee, OSHA, payroll, bonus).
  • Attended and participated in Community Emergency Response Team (CERT) table tops and annual OSHA HAZWOPER 24/8 hour trainings.
  • Assisted with the facilitation of training for OSHA requirements Ordered office supplies, plant machinery and employee uniforms.
  • Followed protocol and procedures for OSHA and HIPPA Creating and maintaining production reports, deposits and balancing accounts.
  • Trained employees on OSHA/OSHE Safety issues for the office and out in the field .
  • Present treatment plans, collections, assist, inventory,OSHA, monitor schedule.

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39. Personnel Files

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low Demand
Here's how Personnel Files is used in Office Administrator jobs:
  • Managed and maintained time sensitive and confidential material, including personnel files and compensation.
  • Handled confidential correspondence and maintained confidential personnel files.
  • Maintained employee personnel files, employee benefits, updated company insurance policies, certificate s of insurance for ongoing jobs.
  • Maintained office files, updating personnel files to keep them secure, running daily errand, copies and inputting data.
  • Maintain confidential records such as payroll, personnel files, 401K, hours, and insurance.
  • Maintained personnel records management system (e.g., attendance, leave time, personnel files).
  • Complete and maintain personnel files to insure compliance requirements on all personnel files and contractors.
  • Process new hires; maintain civilian and police personnel files; calendars; etc.
  • Maintain personnel files, track PTO and benefits, and assist with performance reviews.
  • Assisted in processing personnel files and provide training for new staff members.
  • Prepared and maintained payroll, health benefits and employee personnel files.
  • Maintain student and staff personnel files, log student workers paperwork.
  • Maintained all confidential personnel files, licensing and CPR compliance records.
  • Managed and maintained customer, vendor, and employee personnel files.
  • Establish and maintain new filing system procedures and personnel files.
  • Maintain personnel files and update policy and procedure manuals.
  • Maintain personnel files to ensure compliance.
  • Maintained all employee personnel files.
  • Retail Handled all aspects of hiring and maintaining personnel files.
  • Maintain benefits, personnel files and training course logs Calendar management Payroll through PeopleSoft

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2 Personnel Files Jobs

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40. Suite

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low Demand
Here's how Suite is used in Office Administrator jobs:
  • Prepare the surgical suite to include sterilization of surgical instruments and organization of surgical tray.
  • Provided technical support and troubleshooted Remedy Suite issues.
  • Conduct inventory of medical supplies to ensure medical suite is properly stocked and order supplies as needed.
  • Skilled in Lotus Smart Suite, Microsoft Works, Word Perfect and desk top publishing software.
  • Employed skills in Microsoft Suite in data entry, report generation, and daily clerical functions.
  • Resolved all minor office suite issues by working with building management and facilities department.
  • Have experience with SAP, safety training, and Microsoft Office Suite.
  • Issued parking and building/suite access to employees and guests as needed.
  • Offer advanced computer skills in MS Office Suite and other applications/systems.
  • Used Microsoft Office Suite and other specialized computer programs daily.
  • Worked with all programs in Microsoft Office Suite.
  • Performed all the upkeep on the suites.
  • Answer end user questions pertaining to AT&T dial-ins, MS Office Suite, AS/400, SAP and other applications.
  • Experienced in MS Office Suite and MS XP.
  • Use of the following computer software, windows 8, Truckmate (TMW), and Microsoft office suites.
  • Process invoices and Purchase orders for CBRE and Siemens Corporation via Ariba and EZ Suites Systems.
  • Coordinated a multispecialty office suite for providers who leased space for a set block of time.
  • Communicate with insurance companies to determine which provider is best suited to the patient.
  • Worked with web-based systems, Microsoft Office Suite, and a multi-line phone system.
  • Type 80+ wpm Oracle 10 key by touch Spectrum Outlook Monster Applicant Tracking People Soft Microsoft Office Suites Tradeshift AS400

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41. Medical Records

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low Demand
Here's how Medical Records is used in Office Administrator jobs:
  • Scheduled patients, answered phones, initiated patient charting, verified/entered all insurance information, maintained medical records.
  • Provide supervision of patient scheduling, registration, financial counseling and medical records
  • Organized all outgoing medical records mostly Military veterans.
  • Requested/copied/picked up medical records from hospital medical staff.
  • Revise all patient medical records in order to expedite the flow of patient care and perform vital signs as needed.
  • Managed medical records, assured all patient files were up to date and in compliance.
  • Maintained all medical records and prepared and delivered the records to the hospital for storage.
  • Recorded patients' medical history, vital statistics and test results in medical records.
  • Managed medical records, updated IT software, equipment, and phone systems.
  • Maintained medical records and files and performed other Human Resources duties.
  • Reviewed medical records to ensure the completeness and accuracy of records.
  • Dictate all procedure notes and file all medical records.
  • Maintained electronic and paper files for medical records.
  • Sorted, filed and scanned in medical records.
  • Filed and retrieved medical records and reports.
  • Organized and updated all medical records.
  • Skilled in Microsoft office and Electronic Medical Records Discussed patient's benefits during orientations and coordinated with our corporate billing department.
  • Maintain patient demographics, insurance and HIPPA related forms in the electronic medical records database.
  • Monitored insurance billing and medical records were in compliance with board regulations.
  • sign and accept packages and scan/file medical records.

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9 Medical Records Jobs

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42. Computer System

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low Demand
Here's how Computer System is used in Office Administrator jobs:
  • Initiate training new and existing staff on new computer systems and facilitated communication between clinic and system support specialists.
  • Generated reports, memorandums, correspondence, presentation materials spreadsheets and other materials using computer systems.
  • Perform front desk duties, register patients by obtaining and entering all demographic, insurance, information into the computer system.
  • Created systems and operating procedure guides for daily use of phones, computer systems, and office machinery.
  • Back office: Rooming patients, logging into the computer system, as well as charting.
  • Utilized hotel computer system to retrieve reports for prior reservations of virtual employee s attendance.
  • Maintained calendars for leadership team and scheduled patients via the PHS appointment computer system.
  • Preformed all office duties including implementing a computer system for day to day operations.
  • Managed and maintained complex computer systems - upgrading and install of new equipment.
  • Registered, with high accuracy, all patients into hospital using computer system.
  • Use all computer systems, scan and email all documents to correct personal.
  • Performed Day-End and Back-Up procedures for the hospital computer system including data entry.
  • Maintained data files and office computer systems and downloaded programs for agents.
  • Verified that information in the computer system was up-to-date and accurate.
  • Trained all new staff on the computer system for reporting purposes.
  • Applied payments, adjustments and denials into computer system.
  • Access all functions of the computer system.
  • Process all completed sales through computer system.
  • Programmed computer system (Micros) for new items, price changes and all necessary updates/deletions Created P&L reports.
  • Answered phone calls, telemarketed to get appointments for sales team, updated the computer system, and organized files.

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43. Company Policies

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low Demand
Here's how Company Policies is used in Office Administrator jobs:
  • Reinforced company policies and procedures to improve quality of work produced and customer satisfaction.
  • Maintained department supply budget, ensuring compliance with company policies and financial guidelines.
  • Participate in the development and implementation of company policies and procedures.
  • Provide efficient cash collection while ensuring compliance with established company policies.
  • Develop and distribute company policies and procedures.
  • Establish and write company policies, daily memorandums, track origin of incoming cases, maintain and review all office contracts.
  • Develop and implement the use Employee Handbook outlining Company Policies and Procedures; Coordinate all orientation sessions for new hires.
  • Understand, operate and manage the computer receivables system in accordance with company policies and procedures.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Monitor the contracts to ensure compliance with the company policies and procedures.
  • Mentored new servers regarding menu knowledge and company policies and procedures.
  • Interpret and communicate work procedures and company policies to staff.
  • Educated and advised new hires on company policies and procedures.
  • Answered client questions regarding their accounts and company policies.
  • Demonstrated knowledge in company policies as they applied.
  • Write and enforce company policies and procedures.
  • Update company policies and orientation packet.
  • Visit job sites with inspectors to insure proper county codes and company policies are being met accordingly to the project scope.
  • Contract and Proposal Review, follow up any conditions Complied with federal, state and company policies, procedures and regulations.
  • Assist all employees with company policies, questions with payroll, W9 forms, and communicating with HR on employee issues.

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3 Company Policies Jobs

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44. Office Activities

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low Demand
Here's how Office Activities is used in Office Administrator jobs:
  • Supervised and monitored the smooth functioning of construction office activities and kept track of profitability to business.
  • Coordinated all office activities related to rehabilitation services.
  • Handled general office activities and accounting entries using QuickBooks, Excel, Thunderbird, PowerPoint and Word.
  • Support daily office activities and functions, including reception, services, programs, shipping and maintenance.
  • Interpreted Spanish for clients and crews, organized office activities, and coordinated clients with salesman.
  • Compiled, copy, sort, and file records of office activities and other activities.
  • Developed and planned office activities designed to improve employee engagement, morale and teamwork.
  • Manage daily office activities and schedules; route all incoming sales calls accordingly.
  • Developed policy and procedure for office activities, events and volunteers.
  • Managed office activities for a 13-story building with 620 residential units.
  • Maintain a full calendar for applicant interviews and office activities.
  • Compiled and maintains records of business transactions and office activities.
  • Coordinated front office activities, employees and patients.
  • Provided corporate level day to day office activities.
  • Oversee all day to day office activities.
  • Spearhead all front office activities to optimize facility workflow and patient management.
  • Coordinated and facilitated onsite meeting and office activities.
  • Greeted visitors, answered the phone and client inquiries Copied and faxed documents, data entry, general office activities
  • Compile copy, sort, and file records of office activities, business transactions, and otheractivities.
  • Coordinated services and events for children's programs - Conducted general office activities - Responsible for invoices and interoffice memos

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45. Fedex

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low Demand
Here's how Fedex is used in Office Administrator jobs:
  • Invoiced orders that have been shipped, process returns, arrange for shipping via FedEx and UPS.
  • Prepared and imputed all shipments and receiving products through FedEx, UPS and SAP shipment programs.
  • Sorted and delivered mail, FedEx Air and FedEx ground packages on a FedEx power ship.
  • Generate all FedEx, UPS, First-class, dry-ice, time sensitive shipments and outgoing mail.
  • Order office supplies, uniforms, point of sale and manage FedEx and UPS packages.
  • Managed shipping and receiving, including USPS mail services, UPS, and FedEx services.
  • Submitted contracts, checks, invoices and legal documents to home office via FedEx.
  • Reunited guests and employees with missing property by in-person delivery or FedEx.
  • Sorted, open, and routed incoming parts via FedEx and UPS.
  • Order and maintain office supplies as well as Xerox and FedEx supplies.
  • Process and receive UPS/ FedEx/ USPS mail and other packages
  • Organized FedEx and UPS packages / notify recipient.
  • Prepared and sent daily FedEx to corporate office.
  • Prepared shipping labels to ship FedEx packages.
  • Receive and process all incoming and outgoing mail & packages (FedEx, UPS, USPS).
  • Pack and send orders via USPS & UPS/FedEx A/R & A/P - Invoicing all customers & reconciling the check register with QuickBooks
  • Assigned all agents work daily Build rapport with FedEx and UPS delivery associates to be sure packages were on time.
  • Assisted with domestic and international shipments, customs paperwork, UPS, Fedex, and freight.
  • Ordered lunches, shipped Fedex, organized travel and meetings, and other administrative duties.
  • Conducted pre-employment training sessions, which cover FedEx safety standards and Occupational Safety and Health Administration (OSHA) requirements.

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46. Medicaid

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low Demand
Here's how Medicaid is used in Office Administrator jobs:
  • Enter and submit data to state and regional government offices through Virtual Private Networks and verify insurance and/or Medicaid/Medicare eligibility.
  • Screened patients inquiring of purpose of visit and eligibility of visit utilizing Medicare/Medicaid check and prioritizing treatment accordingly.
  • Submit required documents to Medicaid for license renewal.
  • Enter Medicaid funding into case management system for all Medicaid clients and prepare all client funding for weekly billing to Medicaid.
  • Created and monitored reports tracking the Medicaid status of 1500 active members enrolled in the Long Term Managed Care program.
  • Created referral forms for the Targeted Case Managers and verified if the client was Medicaid eligible routinely.
  • Charged clients through Department of Health (Medicaid), via AMR billing services.
  • Cooperated with Medicare, Medicaid and private insurance providers to resolve billing issues.
  • Verify each new client has appropriate and active Medicaid for services.
  • Processed Medicaid and private insurance for over 50 Home-health care patients
  • Prepare all clients' funding for weekly billing to Medicaid.
  • Handled Medicare, Medicaid and insurance company claims.
  • Assist clinic in filling out application for Medicaid.
  • Research of Medicaid and Insurance coverage.
  • Filed therapy sessions through Medicaid.
  • Perform insurance and Medicaid billing Make decisions on office operations including hiring and purchases
  • Perform patient services: Enroll patients in appropriate services - Ryan White, Medicaid, and other services.
  • Manage all outpatient accounts.Track billing data per client to ensure compliance with Medicaid program regulations.
  • Handle all billing through Clinical Advisor with Magellan LA Medicaid.
  • Verified insurance eligibility, handled payments, verified appointment, made appoitments,medicaid call forms, cleaned office.

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1 Medicaid Jobs

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48. Reception Area

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low Demand
Here's how Reception Area is used in Office Administrator jobs:
  • Managed reception area, including answering and fielding all incoming calls, greeting visitors/interviews/employees, and accepting and distributing deliveries.
  • Managed corporate reception area, including greeting visitors and responding to telephone and in-person requests for information.
  • Maintain reception area to insure effective telephone and mail communications both internally and externally.
  • Organized reception area, creating a professional and customer-friendly environment.
  • Cleaned and organized reception area.
  • Managed reception area, performing human resources functions such as hiring, training, and overseeing new team members.
  • Perform duties, such as taking care of plants or straightening magazines to maintain lobby or reception area.
  • Coordinated staffing of reception area when the receptionist was out, or away from the reception desk.
  • Answered and screening incoming calls and greeting visitors in reception area including assisting callers and visitors.
  • Administered events, worked reception area, answered phone calls, and kept track of bookkeeping.
  • Monitored reception area to ensure a safe, secure, and orderly environment.
  • Manage reception area and keep track of all inventories shipped and received.
  • Maintained a neat, tidy and pleasant appearance of the reception area.
  • Provide coverage of reception area (welcoming guest and answering/directing calls).
  • Maintained a clean reception area and associated area of the office floor.
  • Maintained a clean reception area, including lounge and associated areas.
  • Manage office logistics and maintain reception area and conference rooms.
  • Answered/routed telephone calls for front desk/reception area and greeted clients.
  • Tidy and maintain the reception area.
  • Maintained a clean and organized reception area, answer all calls, and resolve outstanding billing issues.

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26 Reception Area Jobs

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49. ADP

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low Demand
Here's how ADP is used in Office Administrator jobs:
  • Prepared payroll using ADP and Foundation Software for prevailing/non-prevailing wage project.
  • Proofread and enter previous week's new hire report to the Master File Audit and Maintenance forms to ADP changes report.
  • Administered ADP and the telecommunications network - principal contact with the regional communications center concerning branch communication issues, e.g.
  • Run ADP audit reports for Work in Progress and Cash Sales then review and correct any errors.
  • Work with ADP application to enter daily general journal entries for time tickets and cash sales.
  • Maintain Personnel Records, 401K, vacation follow up's, ADP Payroll and Health Insurance
  • Process bi-weekly & weekly payroll using ADP PCPW before transitioning to Lawson and AS400.
  • Handled staffing and payroll on a weekly basis with ADP HR management system.
  • Maintained ADP employee database and processed bi-weekly payroll for twenty office associates.
  • Tracked employee work/off hours and coordinated the transfer of information to ADP.
  • Price out sold cars utilizing ADP to determine profit and salesman commission.
  • Process Payroll through ADP Workforce Now for average of 95 hourly employees.
  • Utilized QuickBooks, Excel, Word and ADP on a daily basis.
  • Prepared and submitted bi-weekly payroll to ADP and IntraForce.
  • Experienced personal payroll practices using ADP.
  • Prepared payroll records using ADP system.
  • Maintain employee timekeeping through ADP system.
  • Key payroll for ADP processing.
  • Process payroll through ADP system, verified employee timesheets and entry for bi-weekly payroll.
  • bank statements using QuickBooks, Salesforce CRM and ADP, Microsoft Office.

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50. Client Files

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low Demand
Here's how Client Files is used in Office Administrator jobs:
  • Scheduled appointments and maintained accurate up-to-date confidential client files.
  • Maintained client files and lender documentation for collateral control.
  • Handled all orders, client files, sales support, equipment and component purchasing, scheduling, and technician dispatching.
  • Served as office and telephone receptionist; performed major project of digitizing and storage of all paper client files.
  • Manage intake of prospects, screening prospects for eligibility, follow up and set up of new client files.
  • Downloaded client files from 4 ADHC s official websites, import the files into ADHC management system.
  • Digitized whole office - up to 100 client files transposed onto a brand new Excel spreadsheet/database.
  • Organize and Manage client files for construction projects including commercial, institutional, and airport facilities.
  • Assisted in maintaining all HR and client files according to agency policies and procedures.
  • Organized and maintained billing statements, payments, associated paperwork and client files.
  • Managed client files, insurance billing, scheduling, staff hiring and training.
  • Managed and organized over 100 individual and corporate client files.
  • Create, Match, Cancel and maintain client files/accounts.
  • Organize and maintain client files for children's programs.
  • Schedule appointments and maintained up to date client files.
  • Manage Client Files and Maintained Company Database.
  • Prepare and maintain client files.
  • Ensured proper record keeping of client files by implementing new processes and procedures Performed client drug screen/breathalyzer tests daily
  • Prepare client files for appointments with Financial Advisor.
  • Typed up work orders for the housekeepers Managed client files using Service Works Software Answered multi-lined phones

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20 Most Common Skills For An Office Administrator

Weekly Payroll

15.6%

Customer Service

11.7%

Office Supplies

10.6%

Financial Statements

7.9%

Data Entry

7.2%

Phone Calls

5.0%

Accounts Receivables

4.7%

Purchase Orders

4.4%

Insurance Companies

3.9%

Front Desk

3.9%

Scheduling Appointments

3.5%

Quickbooks

3.4%

Travel Arrangements

3.0%

Expense Reports

2.6%

Patient Care

2.5%

Office Operations

2.3%

Bank Deposits

2.2%

Human Resources

1.9%

Office Staff

1.9%

Staff Members

1.9%
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Typical Skill-Sets Required For An Office Administrator

Rank Skill
1 Weekly Payroll 12.2%
2 Customer Service 9.2%
3 Office Supplies 8.3%
4 Financial Statements 6.2%
5 Data Entry 5.7%
6 Phone Calls 4.0%
7 Accounts Receivables 3.7%
8 Purchase Orders 3.4%
9 Insurance Companies 3.1%
10 Front Desk 3.0%
11 Scheduling Appointments 2.8%
12 Quickbooks 2.6%
13 Travel Arrangements 2.3%
14 Expense Reports 2.0%
15 Patient Care 1.9%
16 Office Operations 1.8%
17 Bank Deposits 1.7%
18 Human Resources 1.5%
19 Office Staff 1.5%
20 Staff Members 1.5%
21 Powerpoint 1.4%
22 Special Events 1.3%
23 Office Administration 1.1%
24 Real Estate 1.1%
25 Daily Operations 1.1%
26 Internet 1.0%
27 Special Projects 0.9%
28 Administrative Tasks 0.8%
29 Monthly Reports 0.8%
30 Telephone Calls 0.8%
31 Word Processing 0.8%
32 New Clients 0.8%
33 Corporate Office 0.7%
34 Inventory Control 0.7%
35 Administrative Functions 0.7%
36 Background Checks 0.7%
37 High Volume 0.6%
38 Osha 0.6%
39 Personnel Files 0.6%
40 Suite 0.5%
41 Medical Records 0.5%
42 Computer System 0.5%
43 Company Policies 0.5%
44 Office Activities 0.5%
45 Fedex 0.5%
46 Medicaid 0.5%
47 Legal Documents 0.5%
48 Reception Area 0.5%
49 ADP 0.4%
50 Client Files 0.4%
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