Office administrator jobs in Kalamazoo, MI - 216 jobs

Hours: Full-time (40 hrs/week) Salary Range: $18 - $20/hourly At Bethany Christian Services, we believe families providethe strongest foundation for care and connection. That's why we focus onstrengthening and empowering families, always advocating for family-centeredsolutions to keep children safe. Our work began in 1944 with the care ofa single child. Today, inspired by our faith, our aim is to demonstrate thelove and compassion of Jesus in our services for children, youth, andfamilies. Working at Bethany means joining a team of nearly 2,000 dedicatedprofessionals with diverse skills, serving communities across the country.Together, we're united in our mission and these shared values: we're motivatedby our faith, we support one another, we champion justice, we pursueexcellence, and we're in it for the long haul. The Administrative Assistant is primarily responsible for providing technical reporting and database administrative support to program staff to ensure streamlined data and reporting management. This individual will also be responsible for maintaining comprehensive knowledge of the program client database. This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements. ESSENTIAL JOB RESPONSIBILITIES Gather, compile, and report program data regarding foster youth in care to submit quarterly reporting to leadership in collaboration with Regional Quality Assurance Program Manager; Track reports submitted to the Office of Refugee Resettlement (ORR) and support case managers with managing those submissions, as needed; Generate the youth Medical Passport documents in accordance with state policy; Maintain information in the state's provider databases for all entities providing services to program youth and receive payment from the state; Accurately enter upcoming court hearing information into the state's foster care database; Promptly provide Case Managers the required form(s) for youth not living independently; Complete and submit youth funding requests to MDHHS for approval; Complete, submit, and maintain youth medical and dental funding requests to ORR and MDHHS for expenses incurred outside of insurance coverage; Work collaboratively with the team to ensure funding request processing is completed in a timely manner; Complete accurate data entry updates related to changes in the client's demographic information, such as residential address; Promptly forward new communications or emails to Case Managers upon reviewing new policy updates from Bethany, MDHHS, Medicaid, ORR, and other agencies in collaboration with the Regional QA Program Manager, as needed; Effectively track youth independent living contracts and support case managers with completion of contracts, as needed; Track and report on completed staff training hours in compliance with agency, federal and state requirements; Stay abreast of all agency, federal, and state regulatory requirements related to social services; Complete other duties as assigned. QUALIFICATIONS: High School Diploma or equivalent; At least one (1) year of experience in child welfare or refugee foster care, a plus; Excellent verbal and written communication skills; Must be reliable with time sensitive deadlines and tasks; Must possess strong data management and organizational skills; Must demonstrate and possess a strong attention to detail; Demonstrated ability to work collaboratively with a team; Work well under pressure and adaptable to change; Computer skillssufficient to perform essential functions including knowledge of MicrosoftOffice suite; Must be 21 years old with a valid driver'slicense with at least 3 years driving experience in the U.S. to operate a vehicle on behalfof Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain areliable vehicle with proof of adequate insurance coverage; Pass a criminal history screen, including state and local child protection agency registries; Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity. #LI-KD1

The Administrative Assistant (AA) is responsible for providing in-office administrative support to their assigned office, but may also be assigned duties related to a geographical market and/or Geo. Duties assigned will use a variety of administrative systems and follow firm policies and procedures. The AA will be charged with providing administrative support services in accordance with BDO standards and will work with management members (principals and directors), service team or teams, an office or related offices to support, and/or national team or teams as needed. Duties may also include facility related duties, front desk and/or mail room duties. This is a variable hybrid role that may require up to full-time, on-site support, based on location and office needs. Job Duties: Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include: Providing support to an assigned centralized administrative support ticket(s). Providing support to another administrative support teams or office. Providing support to a national, Geo or market team(s) including the e-filing support for national tax administration team Provides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up. Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses. Assists with new hire onboarding and employee offboarding as directed. Provides expense reporting support by submitting an expense report ticket Collaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc request Produces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports. Handles related tax support services on a seasonal or as needed basis. Other duties as required Qualifications, Knowledge, Skills & Abilities: Education: * High School Diploma, GED or equivalent, required * Bachelor's degree, preferred Experience: * Three (3) or more years of administrative experience, required * Professional services firm experience, preferred Software: * Advanced level of proficiency in Microsoft Office Suite, required * Experience with firm's ERP preferred Language: * N/A Other Knowledge, Skills & Abilities: Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients. Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations Consistently seeks to improve processes Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking Capable of managing highly confidential information Ability to work well with all levels of management as well as outside external clients Team player who is willing to help out as needed Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate's qualifications, experience, skills, and geography. California Range: $26.00/hr - $35.00/hr Colorado Range: $22.00/hr - $36.00/hr Maryland Range: $28.00/hr - $32.00/hr Minnesota Range: $28.85/hr - $32.70/hr NYC/Long Island/Westchester Range: $36.00/hr - $38.50/hr Washington Range: $26.00/hr - $35.00/hr Washington DC Range: $28.00/hr - $32.00/hr

Hours: Full-time (40 hrs/week) Salary Range: $18 - $20/hourly At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work began in 1944 with the care of a single child. Today, inspired by our faith, our aim is to demonstrate the love and compassion of Jesus in our services for children, youth, and families. Working at Bethany means joining a team of nearly 2,000 dedicated professionals with diverse skills, serving communities across the country. Together, we're united in our mission and these shared values: we're motivated by our faith, we support one another, we champion justice, we pursue excellence, and we're in it for the long haul. The Administrative Assistant is primarily responsible for providing technical reporting and database administrative support to program staff to ensure streamlined data and reporting management. This individual will also be responsible for maintaining comprehensive knowledge of the program client database. This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements. ESSENTIAL JOB RESPONSIBILITIES Gather, compile, and report program data regarding foster youth in care to submit quarterly reporting to leadership in collaboration with Regional Quality Assurance Program Manager; Track reports submitted to the Office of Refugee Resettlement (ORR) and support case managers with managing those submissions, as needed; Generate the youth Medical Passport documents in accordance with state policy; Maintain information in the state's provider databases for all entities providing services to program youth and receive payment from the state; Accurately enter upcoming court hearing information into the state's foster care database; Promptly provide Case Managers the required form(s) for youth not living independently; Complete and submit youth funding requests to MDHHS for approval; Complete, submit, and maintain youth medical and dental funding requests to ORR and MDHHS for expenses incurred outside of insurance coverage; Work collaboratively with the team to ensure funding request processing is completed in a timely manner; Complete accurate data entry updates related to changes in the client's demographic information, such as residential address; Promptly forward new communications or emails to Case Managers upon reviewing new policy updates from Bethany, MDHHS, Medicaid, ORR, and other agencies in collaboration with the Regional QA Program Manager, as needed; Effectively track youth independent living contracts and support case managers with completion of contracts, as needed; Track and report on completed staff training hours in compliance with agency, federal and state requirements; Stay abreast of all agency, federal, and state regulatory requirements related to social services; Complete other duties as assigned. QUALIFICATIONS: High School Diploma or equivalent; At least one (1) year of experience in child welfare or refugee foster care, a plus; Excellent verbal and written communication skills; Must be reliable with time sensitive deadlines and tasks; Must possess strong data management and organizational skills; Must demonstrate and possess a strong attention to detail; Demonstrated ability to work collaboratively with a team; Work well under pressure and adaptable to change; Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite; Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage; Pass a criminal history screen, including state and local child protection agency registries; Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity. #LI-KD1

Would you like to work in a nice office environment with a great team? Look no further! We are currently recruiting for a medical office assistant to join our administrative team. Duties include Answering multiple line phone system, scheduling appointments, greeting patients, checking patients in and out and filing, working on the computer, handling miscellaneous office tasks. We are located in Southeast Grand Rapids. Our office is fast paced, and a private medical family practice. We are growing and are looking for excellent people to add to our team. We are looking for someone who is able to work cooperatively with a team of office staff to process paperwork and deliver exceptional customer service to our patients. The position is five days a week (40 hrs. per week). Medical office experience helpful along with strong computer skills. Skills Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Working knowledge of office equipment, like printers and fax machines and strong computer skills. Must be customer focused, have excellent phone skills and the ability to work as a team player. High School degree: additional qualification as an administrative assistant or medical assistant will be a plus. Strong patient service skills with a focus on creating a welcoming environment for patients. Join our team as a Medical Office Assistant where you can make a difference in the lives of patients while developing your career in the healthcare field. Proficiency in medical receptionist duties and familiarity with healthcare systems. Knowledge of health information management practices and regulations. Experience with electronic health record systems Excellent organizational skills with the ability to multitask effectively in a fast-paced environment. Strong communication skills, both verbal and written, to interact professionally with patients and staff. Attention to detail in managing patient records and administrative tasks. Benefits: 401(k) Medical Insurance Paid time off Beautiful office setting, great team atmosphere

Job Type: Full-time (Mon-Fri, 8am-5pm) Salary: $27-$28/HR Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting Coordinate meetings, conference calls, and internal events Prepare reports, format documents, and assist with LinkedIn/profile updates Distribute monthly office newsletters and marketing communications Track time and support CPA/CPE tasks and other OMP initiatives Liaise with clients, schedule restaurant reservations, and arrange gifts as needed Provide light tech troubleshooting and document e-signature support Assist in planning, coordinating, and executing internal and off-site events Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance Book venues, assist with restaurant reservations, send calendar invites, and register guests Qualifications Previous experience in an administrative or executive support role Proficient in Microsoft Office (Outlook, Word, Excel) Friendly, polished, and professional with strong communication skills Strong attention to detail, ability to multitask, and commitment to confidentiality Positive attitude and team-first mindset All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

For description, see PDF: ************ kuyper. edu/wp-content/uploads/2025/07/Calvin-Church-office-administrator-2025. pdf

Office Administrator Job Description I. Responsibilities: Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping Note taking in meetings Answering phone Data entry and data maintenance Bookkeeping tasks Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, hardware and office supplies) Liaise with facility management vendors, including cleaning, catering and security services Assist in planning in-house or off-site activities, like parties, celebrations or conferences II. Requirements and Skills: Evident relationship with Jesus Christ Steady, positive attitude, people-oriented, team player, customer service minded Proven experience as an Office Manager, Front Office Manager or Administrative Assistant Experience with bookkeeping and Quickbooks online Knowledge of Office Administrator responsibilities, systems and procedures Proficiency in multiple technologies, softwares Hands on experience with office machines (e.g. printers) Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements III. Employee's possess and exhibit the following core values in their daily lives: Love for God Love for People Work Ethic that is excellent, protective and frugal with time and money Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church

Job DescriptionJob Title 1st Shift - Office CoordinatorLocation Grand Rapids, MIPay $20.00-$22.00 per hour (depending on experience) Shift Monday - Friday We are seeking a motivated and professional Office Coordinator to join our team full-time. This role requires strong communication skills, attention to detail, and the ability to support both clients and internal staff. The Office Coordinator will manage reception duties, administrative tasks, invoicing, and overall office operations to ensure smooth daily workflow.Responsibilities • Answer and transfer incoming calls promptly and courteously • Greet clients, notify appropriate staff, and maintain a welcoming lobby • Type and process correspondence and department documents • Assist with job order forms, bid administration, and project support • Process incoming/outgoing mail and manage postage meter supplies • Prepare client invoices and enter vendor invoices • Process client receipts and complete past-due collection calls • Scan, file, and maintain organized office and department records • Manage office supplies, printers, and conference room scheduling • Maintain kitchen/coffee area and general office cleanliness • Assist with promotional activities and job fairs • Provide Business Manager backup for A/P, deposits, HR support, and payroll assistance Key Qualifications • Strong verbal and written communication skills • Excellent organization and multitasking abilities • Ability to interact professionally with clients and coworkers • Proficient in Microsoft Office Suite • Ability to maintain accuracy, meet deadlines, and manage time effectively Preferred Education & Experience • Associate's or Bachelor's degree in Business, Accounting, or Finance (not having a degree will not disqualify you) • Relevant full-time office or administrative experience How to Apply Let's go to work! Apply online today.Equal Employment Opportunity

Job Description The Office Administrator is a highly organized and people-oriented team member who supports both the daily operations of the office and the administrative needs that contribute to a positive employee experience. This role is ideal for someone who enjoys helping others, has strong attention to detail, and brings a dependable, solutions-oriented approach to their work. As a key support resource for both office coordination and employee related initiatives, and office coordination, this role is central to maintaining a positive, organized, and communicative workplace. The Office Administrator works closely with our Organizational Development Specialist on recruiting coordination, employee communications, internal events, survey administration, and training logistics-all while also helping to ensure the smooth day-to-day functioning of the office. This role offers opportunity for professional learning and growth over time for the right individual - someone who demonstrates initiative, reliability, sound judgment, and the ability to work independently while confidently prioritizing tasks in a fast-paced environment. Key Responsibilities Office Administration & Employee Support Assist with internal communications and employee engagement initiatives, including monthly announcements, company event coordination, and employee recognition activities (birthdays, anniversaries, etc.). Provide administrative support for recruiting, including managing candidate and job requisition records, onboarding preparation, weekly and monthly reporting, and assisting with interview scheduling. Track employee participation in quarterly surveys and help compile summary data for leadership. Draft and send calendar invites, internal emails, flyers, and newsletters to support company-wide HR and engagement efforts. Register employees for events, monitor attendance, and follow up on participation. Office & Administrative Support Greet visitors, clients, and vendors with professionalism and a warm demeanor, helping to maintain a positive front office experience. Serve as a general point of contact for incoming phone calls, emails, and in-person inquiries. Help manage conference room bookings and support meeting logistics (materials, setup, etc.). Monitor and reorder office supplies and ensure common spaces are organized and well-maintained. Support general administrative tasks such as filing, mail handling, and document distribution. Coordinate basic office maintenance and vendor service calls as needed. Maintain basic visitor security protocols, including guest logs and badge access procedures. Qualifications 1-3 years of experience in office administration, or similar administrative roles. Proactive mindset and the ability to manage multiple tasks in a fast-paced environment. Excellent organizational skills, attention to detail, and follow through. Strong communication skills-both written and verbal-with a friendly, team-oriented approach. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with applicant tracking systems or HRIS tools is a plus. Ability to handle confidential information with discretion and professionalism. Work Environment On-site presence required during standard business hours (8:00-5:00) Regular interaction with employees, leadership, and external visitors. Occasionally required to lift or move office supplies (up to 25 lbs). May occasionally support after-hours events or training sessions.

Job Description Payroll & Office Administrator Compensation: $50,000-$60,000 Our client is looking for a dependable and detail-oriented Payroll & Office Administrator to support daily operations. This role combines payroll processing, basic bookkeeping, and front-desk responsibilities, making it ideal for someone who enjoys being the first point of contact and keeping an office running smoothly. Key Responsibilities Process payroll accurately and on schedule Assist with basic bookkeeping tasks, including data entry and reconciliations Serve as the front desk point of contact by greeting clients and visitors Answer phones, manage incoming communications, and route inquiries appropriately Support general office administration, filing, and recordkeeping Assist accounting staff with administrative support as needed Maintain a professional, welcoming office environment Required Qualifications Prior experience with payroll processing Strong organizational and multitasking skills Comfortable interacting with clients in person and over the phone Attention to detail and accuracy Basic bookkeeping or accounting support experience Proficiency with common office and accounting software Nice to Have Experience in a professional services or accounting office Familiarity with payroll systems and bookkeeping platforms Benefits & Perks Competitive salary based on experience Discretionary paid time off #ZR #IND2

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: · Provide branch support in a casual office environment · Coordinate customer, vendor, sales and operations interactions · Assist customers with problem solving · Assist the sales representatives · Procurement & payment process for branch purchases and vendor contracts · Customer invoicing & assisting with collections · Fleet Administration -inventory reconciliation · Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: · Ability to quickly develop a comprehensive understanding of the business · A track record of employment success · Driven to succeed - a Make it Happen attitude · Effective priority setting and time management · High expectations of self and others · Relationship builder and effective communicator · Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. · Computer & IT proficiency, including Microsoft Word and Excel · Valid drivers license; valid auto insurance; limited travel · Dispatching skills a plus Benefits: · Medical, 3 plan types, partial company pay · Life Insurance, company pay Voluntary coverage: · Dental · Vision · Life Insurance, self and/or family · Short Term Disability · Long Term Disability · 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

Job Description Kasten's Dog Training is a dog training and boarding facility looking for a customer service professional who has experience with QuickBooks, Microsoft Office, and dog care to fill the Office Coordinator position. Responsibilities Responsibilities include but are not limited to: · Providing exceptional customer service to clients and customers · Scheduling in Google calendar and specialized Kennel Connections software · Maintaining accounts payable and accounts receivable in QuickBooks · Maintaining social media and the company website Qualifications Applicant must have: · Strong verbal and written communication skills · Exceptional attention to detail · The ability to switch quickly from task to task and go back and finish all partially finished tasks · Excellent organizational skills · A positive attitude The right applicant for this position will be a leader to the customer service team and professionally communicate with clients and teammates. You must be detail oriented and willing to learn dog behavior and the training methods utilized by Kasten's Dog Training. You must be capable of lifting 40 pounds and possess a valid driver's license. Compensation is based on prior customer service and professional dog care experience starting at $16 or more per hour. If you would like to make a positive difference in a dog's life, their owners and at Kasten's Dog Training please submit your resume to *****************************.

Full-time Description Job Title: Office Administrator FLSA Classification: Hourly/Non-Exempt Position Status: Full Time/40 hours per week Department: Mission Advancement Supervisory Responsibilities: No Reports To: Executive Director of Operational Excellence Benefits: 9 paid holidays Medical, Vision, Dental Vacation & Sick Time Health Savings Account* Life Insurance (paid for by Lacasa) 403(b) retirement** (plus match opportunities) EAP- Employee Assistance Program JOB PURPOSE The Office Administrator plays a vital role in creating a welcoming, organized, and supportive environment at our headquarters. This position is both big-picture and detail oriented, has high emotional intelligence, enjoys working independently and collaboratively, is focused and able to juggle multiple priorities, serving as the first point of contact for clients, partners, and guests, while also providing essential administrative and operational support across all departments. Guided by Lacasa's core values-Respect Human Dignity, Work Together, Pursue Excellence, and Build to Last- the Office Administrator ensures the seamless coordination of front desk operations, enhances cross-functional collaboration, and contributes to a workplace culture that values people, fosters efficiency, and builds long-term impact. ESSENTIAL JOB DUTIES Reception & Office Administration Greet and establish rapport with employees, clients, visitors, and other guests entering and exiting the building. Screen and direct incoming calls, emails, and visitors to the appropriate individual or department, relaying important information promptly and with discretion. Provide information to callers and walk-ins about programs and services available at Lacasa. Order supplies, monitor and maintain inventory of general office supplies; reorder as needed and manage vendor communications. Ensure that shared areas (kitchen, supply closets, front desk) are tidy, functional, and well-stocked. Perform general administrative tasks including data entry, document preparation, correspondence, and filing. Receive, sort, and distribute mail and packages; serve as backup for mail distribution as needed. Internal Team Administrative Support Executive Team Assist with administrative duties and complete a variety of tasks that include preparing correspondence, arranging and booking travel arrangements, agendas and compiling documents for internal and external meetings. Work closely and effectively to keep the Executive Team informed of upcoming commitments and events, following up appropriately. Manage scheduling and logistics for key internal events such as board meetings and staff meetings. This includes logistical research and planning, day-of support, and invoice/billing management. Attend board meetings to take accurate minutes, capturing key discussions, decisions, and action items. Assist with research support and reports in the donor database. Enter donor notes from Executive Team as directed. Maintain physical files of donor receipts and checks in accordance with Lacasa's document retention policy. Assist with board packet preparation and minutes as needed. Submit official board resolutions and notarize documents as needed. Organizational Support Provide front-line support across multiple lines of business, ensuring smooth communication, accurate information flow and data entry, and reliable administrative coordination: Asset Management Intake basic information for prospective tenants. Provide information to incoming clients on available rental units within Lacasa's portfolio. Notify and refer to Property and Site Managers incoming inquiries or specific requests for rentals. Accept and process incoming rent and mortgage payments per established protocols. Accept completed rental applications and payments, ensuring proper documentation and follow-up. Enter work orders into Property Management software: route client or tenant concerns to appropriate staff. Donor & Volunteer Engagement Intake/receive all gifts and donations and send acknowledgements in a timely manner. Intake/maintain volunteer sign in tracking sheets, and waiver signoffs. Notify volunteer coordinators on special volunteer requests. Finance Department Distribute mail and scan bank statements during Staff Accountant absences. Assist with claims, spreadsheet updates (e.g., occupancy), document filing, and yearly administrative tasks such as organizing journal vouchers and preparing A/P labels. Upload property and legal documents to official systems such as the Recorder's Office when required. Community Building & Engagement (CB&E) Assist with administrative tasks related to community engagement, and outreach projects. Provide logistical or clerical support for CB&E initiatives. Human Resources & Operations Maintain switchboard messaging current. Verify staff extensions are up to date and follow up with staff when inaccuracies are found. Be primary point of contact for switchboard vendor to correct issues. Other Expectations Participate in professional development and training opportunities as requested by supervisor. Attend Lacasa's annual meeting and monthly all-staff meetings. Requirements Education Bachelor's degree preferred. An equivalent combination of education and experience considered that has provided the necessary knowledge and skills to fulfill the requirements of this position may be considered. Experience Minimum of 2 years' experience in office management. Proficiency in data entry and proofreading. Experience handling sensitive and confidential data with integrity. Excellent verbal and written communication skills; able to communicate complex ideas simply and succinctly. Excellent clerical and computer skills: proficient or advanced skills in Microsoft Suite, and experience with data management. Self-starter with careful attention to detail and strong sense of initiative and a process-improvement and continuous learning mindset. Strong administrative and reporting skills. Bilingual (Spanish) preferred but not required. Performance Factors Consistently demonstrates a welcoming, respectful, and courteous demeanor to all clients, staff, and visitors. Maintains confidentiality and exercises discretion in all interactions. Demonstrates cultural sensitivity and emotional intelligence. Communicates clearly and effectively, both verbally and in writing. Takes ownership of duties, follows through on tasks. Seeks clarification when needed and adapts to changing priorities or needs. Keeps accurate records and enters data with high levels of precision. Manages multiple responsibilities effectively, prioritizing as necessary. Maintains orderly physical and digital workspaces, supporting operational efficiency. Works effectively across departments and Lines of Business, responding to team needs with flexibility and positivity. Fosters a supportive environment through cooperation and respectful feedback. Shares knowledge and offers help during high-volume or critical times. Demonstrates competence in using office technology, databases, and communication platforms. Follows protocols for secure and accurate data entry and document handling. Acts as a culture ambassador at the front desk and in all internal communications. WORKING CONDITIONS & PHYSICAL REQUIREMENTS Full-time, 40 hours/week (M-F) with some evening hours to assist with minutes taking during board meetings. Some local travel required. A valid driver's license and reliable transportation required (mileage reimbursement provided). Must be able to communicate clearly and effectively in person, by phone, and in written communication. Duties include prolonged periods of sitting, as well as occasional standing, walking, climbing stairs. Frequent computer use required. Frequent use of switchboard and headphones/headsets. Tolerates moderate office noise typical of a workspace with multiple offices and staff. Work is fast-paced and involves prioritizing multiple competing deadlines and needs while maintaining a high level of accuracy and empathy. DISCLAIMER: Specific duties and responsibilities may vary depending on program needs without changing the nature of the scope of this position or level of responsibility and they may change with or without notice. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Lacasa is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic. We are committed to creating an inclusive environment for all employees. *Employees selecting Health Insurance are eligible for an HSA funded by Lacasa. What we contribute on your behalf depends on the type of health coverage you select. **At the completion of initial 90-day period Lacasa contributes 3% of your salary towards your 403b. In addition, beginning with the second year of employment, Lacasa will match voluntary contributions of regular full-time employees. Salary Description $18.00 - $20.00 per hour

Service Center Battle Creek Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

The Office Administrator plays a key role in ensuring the smooth operation of the office by managing administrative tasks, supporting staff, and maintaining a productive work environment. This position provides comprehensive administrative support to multiple departments and requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced setting. DUTIES AND RESPONSIBILITIES Provides administrative support to department leaders and managers, including scheduling meetings, managing calendars, and coordinating travel as needed. Prepares and distributes internal communications, develops agendas, records meeting minutes, and tracks follow-up actions. Supports finance and purchasing activities such as managing purchase orders, processing invoices, and maintaining installation purchase order logs. Coordinates with vendors and internal teams for installations, equipment rentals, billing, and site logistics to support projects; verify invoices and resolve discrepancies. Generates and distributes regular reports related to office operations, project status, and departmental performance. Organizes office functions, training sessions, workshops, and team-building events. Maintain and update filing systems, databases, and records. Manages office supply inventory and ensures office environment is clean and organized; serves as primary contact for building and vendor management topics. Perform other administrative duties as assigned. REQUIREMENTS Education: High school diploma required; associate or bachelor's degree preferred. Experience: Minimum three (3) years‘ experience in office administration or a related field, preferably in an industrial or manufacturing environment. Travel: Up to 10% of travel as required. Skills & Abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong written and verbal communication skills. Excellent organizational and time management abilities. Ability to work independently and collaboratively. Professional demeanor and customer service orientation. Ability to work effectively with internal departments, external customers, vendors and subcontractors to ensure smooth communication, coordination, and execution of tasks. Travel coordination and calendar management experience preferred. Some accounting experience preferred. Physical Requirements Ability to remain stationary at a desk for prolonged periods of time. Ability to go to site frequently and move safely around industrial and/or warehouse environment. Ability to lift and carry supplies up to 25 pounds at a time. Ability to operate computers, tablets, phones, and other electronic devices. Ability to communicate with others verbally and in writing, on a frequent basis. Ability to tolerate exposure to job site temperature fluctuations due to seasonal weather in geographic region. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Requirements This position may require work at TGW customer sites. TGW's customers may require background checks before accessing their sites. Refusal to participate in a customer-required background check may result in a customer barring access and a subsequent reduction in work. Equal Opportunity Employer TGW Systems Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job DescriptionSalary: Michigan Wood Fibers has an immediate full-time opening for an Office Administratorto join our team in Zeeland, MI. We are a family-owned company located on the north side of Zeeland. This is the perfect role for someone with exceptional customer service and an interest in being exposed to a variety of tasks. You will greet our customers and vendors in person and via phone, while providing administrative support to the team. Typical work hours are Monday through Friday from 7:30 am - 5:00 pm. Fantastic benefits are offered, including competitive pay, medical and dental insurance, paid vacation, and overtime pay. A successful Office Administrator with us will have: Minimum of 1 year of administrative experience including AR and AP responsibility Availability to work overtime - occasional Saturday Strong knowledge of general office equipment Excellent interpersonal and customer service skills Experience in data entry Attention to detail A willingness to assist and help others Effectively handle various interruptions with a positive attitude Excellent written and verbal communication skills Proficiency in the Microsoft Office Suite At Michigan Wood Fibers, we pride ourselves in our top-quality landscape products as well as our focus on excellent customer service. Selling both bagged and bulk products, we service a wide variety of customers throughout West Michigan and beyond. If you are interested in joining our team, please submit your resume today! We look forward to meeting you soon! For more information about Michigan Wood Fibers, please see our website at***************************

The Office Administrator is accountable for customer service and efficient front office operation, including management of attendance, health and safety compliance, and support of the principal. COMPANY INFORMATION: National Heritage Academies (NHA) partners with communities to build and operate public charter schools. Founded in 1995, today NHA serves over 100 schools in nine states, with more than 65,000 students in kindergarten through 12th grade. Our schools are designed to eliminate the achievement gap and provide school choice to families so their children are prepared for success in college, career, and life. A majority of our schools consistently outperform their local district on the state test. According to the Center for Research on Education Outcomes at Stanford University, NHA is a leading performer among charter schools and management organizations, outperforming both conventional district schools and other charter school operators. In addition, according to our employee survey, over 90% of respondents agree that the work they do is meaningful to them. Join our team. DUTIES AND RESPONSIBILITIES: Maintain and update bookkeeping at the school and be accountable for the accounting process, including Purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits. Collect and deposit lunch funds. Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students. Answer phones, direct questions and inquiries, and distribute mail. Ensure that security procedures are strictly followed by effectively manage the visitor management system or parent sign-in system. Accurate use of facilities work order system. Inventory management for grant-funded assets. Health and Safety Compliance, including maintenance of the following documents: Processing of insurance claims. Distribute medication/attend to incidental needs of students. Student uniform management. Order and maintain supplies as needed for office and school staff. Complete purchase requisitions for supplies, books, and materials. Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership. Minimal travel required. QUALIFICATIONS: Possess an Associate Degree and/or 2-4 years' experience in Office or School-related administrative position. Proficient with Microsoft Office products. Respond to common inquiries or complaints from parents. Communicate and work effectively with Students, Parents, Principal and Teachers. Strong verbal and written communication skills. Please click here to learn more about our core values. National Heritage Academies is an equal opportunity employer.

Cost Center 151 Contact Center Scheduled Weekly Hours 16 Work Shift Third Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work Administrative Assistant, Administrative, Program Manager, Case Manager, Assistant