Office administrator jobs in Levittown, NY - 1,684 jobs

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

AMDA College of the Performing Arts, with campuses in New York City and Hollywood, is one of the foremost post-secondary performing arts colleges in the country. AMDA offers various pathways for students to receive unparalleled performing arts education taught by world-class industry professionals, including Professional Conservatory Certificates as well as undergraduate and graduate degrees (Bachelor of Fine Arts, Bachelor of Arts, Associate of Occupational Studies, Master of Fine Arts and Master of Arts). The Administrative Services Coordinator supports the smooth functioning of the front desk and mailroom while providing administrative support to the Administrative Services Department. This role serves as a welcoming first point of contact for students, staff, faculty, and guests, while ensuring efficient handling of communication, mail distribution, and departmental clerical needs. Primary Responsibilities: Welcome and provide excellent customer service to all students, staff, faculty, and guests. Answer incoming calls and emails to the AMDA Reception inbox; route inquiries appropriately; accurately take and deliver messages; maintain logs for follow-up needs. Perform a wide range of clerical and administrative duties such as photocopying, filing, ordering/maintaining office supplies, and supporting office technology (printers, copiers, scanners). Maintain manuals, files, forms, and confidential records. Update and maintain contact databases as assigned. Assist with the creation, issuance, and management of Student, Staff, Faculty, and Alumni ID cards. Use CCURE 9000 Security Management Software to create profiles, adjust clearances, and manage ID holds. Track new employee entry requirements and clear ID holds. Coordinate with Alumni Services to process Alumni ID requests and mailings. Provide administrative support for departmental projects and campus-wide tasks as needed. Troubleshoot routine concerns in person and over the phone; escalate issues requiring management attention. Sort incoming student mail/packages; organize mailroom areas; send email notifications for student package pickups. Assist with label printing, shipping, and mailing for campus departments. Maintain a professional appearance and organized workspace, ensuring reception and mail areas remain clean and orderly. Qualifications: Bachelor's Degree preferred. 1-2 years of administrative support experience and/or experience in logistics/mail services. Strong proficiency in Microsoft Office and Google Workspace applications. Excellent computer navigation and data-entry skills. Strong oral and written communication skills. Exceptional interpersonal and customer service abilities. High attention to detail and strong problem-solving skills. Ability to take initiative and balance multiple tasks in a fast-paced environment. Position Information: The regular schedule for this role is Monday - Friday 10:30am - 7:00pm ET. The pay range for this position is $25.00 - $27.00 per hour. This position is subject to a background check upon a conditional offer of employment and a reference check. This is a fully in-person Position. Diversity and Qualifications: AMDA is fully committed to diversity, inclusivity, and equity throughout the teaching and learning process. We encourage applications from individuals who have extensive experience working with students from diverse backgrounds. Successful candidates will have a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of our students, including disabilities that may affect students' development and learning styles. Members of traditionally underrepresented groups are encouraged to apply. AMDA provides equal employment opportunities to all employees and applicants for employment in which no person is subjected to discrimination or harassment on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age, disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or any other basis protected by federal, state, or local laws. This policy applies to all aspects of employment, including, but not limited to, recruiting, hiring, placement, supervision, promotion, working conditions, termination, layoff, demotion, transfer, compensation, and training.

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Stamford, Connecticut. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in CT seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

The Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site. The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Support Senior level management with scheduling meetings, domestic and international travel arrangements, expense reports, and written correspondence. Contribute to team objectives by assisting departments with projects and tasks. Sort and distribute all incoming and outgoing correspondence. HR Administrative functions; onboarding (new hire orientation and paperwork), scheduling interviews, greet candidates upon arrival and roll out HR related initiatives. Establish, organize and manage the maintenance of office records, ensuring complete accuracy and confidentiality Responsible for ordering and maintaining all supplies and food for office. Collaborate with Facilities Manager to maintain office equipment and space. Proactively support office needs. Minimal Qualifications: Bachelor's degree or 2 years equivalent experience. Proficiency in Microsoft Excel, Word, PowerPoint, Outlook. Preferred Qualifications: Ability to work independently on a broad variety of projects. Strong communication of the English language, including reading comprehension, oral and written communication skills. Ability to establish and foster healthy working relationships. Strong level of influence and negotiation skills. Ability to deliver effective results, meet tight deadlines and targets. Possess good judgment and decision-making skills. Experience with basic Human Resources administrative tasks, including but not limited to on-boarding. Must successfully handle highly confidential information. Physical/Mental Requirements: While performing the duties of this job, the employee is frequently required to do the following: Sitting, using a computer Lifting 5-10 lbs. occasionally Work Environment: Office Setting 100% No travel Required experience: supporting Senior Level management: 2 years

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Sothebys International Realty East Side Manhattan Brokerage office is searching for a dynamic Front Office Coordinator. This role provides supporting services necessary to enable the Real Estate brokers and associates to perform their duties of list Office Coordinator, Office Administrator, Coordinator, Real Estate, Property Management, Business Services

Sotheby's International Realty East Side Manhattan Brokerage office is searching for a dynamic Front Office Coordinator. This role provides supporting services necessary to enable the Real Estate brokers and associates to perform their duties of listing and selling real estate and allow the office to run efficiently. Key responsibilities include: + Greeting guests by phone and in-person and directing them as appropriate + Drafting exclusive agreements & disclosures + Entering, updating, and closing referrals + Maintain and order office supplies coordinating with the Office Administrator + Ordering business cards, building IDs for new agents + Exclusive listing updates such as open houses + Coordinate equipment maintenance + Assist agents with completing purchase and lease applications by completing (typing) pre-populated forms + Provide administrative support to agents / IT assistance + Ad hoc projects as needed + Sending contracts via DocuSign for signature + Registering guests + Scheduling/booking conference room and calls + Ordering UPS and City Expeditor/messenger services + Ordering agent business cards + Sending out daily new listings Secondary Responsibilities + Be the primary back-up for the listing coordinator + Assist the Office Administrator with setting up the sales meeting at the cafeteria + Uploading various documents into Transaction Manager Requirements: + Strong customer service skills with excellent communication skills, both written and verbal. + Attention to detail and should enjoy finance and numbers. + Ability to interact successfully with both internal and external customers at all levels. + Two or more years' experience in a customer centric business environment with administrative responsibility for office operations. + Real Estate background preferred. + Notary is a plus. Anywhere Real Estate is committed to providing equal employment opportunity ("EEO") and will make employment decisions without regard to race, color, religion, national or ethnic origin, ancestry, citizenship status, age, sex (including pregnancy, lactation, childbirth or related medical conditions), gender, sexual orientation, gender identity, gender expression, veteran status, marital status, family status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, and any other status protected under applicable laws and regulations. Under the Americans with Disabilities Act and other applicable laws, Anywhere will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment. Sotheby's International Realty (*********************************** is one of the world's most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby's auction house. Sotheby's International Realty is a subsidiary of Anywhere Real Estate Inc. Anywhere Real Estate Inc. (************************ **(NYSE: HOUS) is moving real estate to what's next.** Home to some of the most recognized brands in real estate Better Homes and Gardens Real Estate (*********************** , Century 21 (*************************** , Coldwell Banker (******************************** , Coldwell Banker Commercial (****************************** , Corcoran (************************** , ERA (********************* , and Sotheby's International Realty (*********************************** , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world. **At Anywhere, we are empowering everyone's next move - your career included.** What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. **We pursue talent** - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. **We value our people-first culture,** which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (********************************************************************** . We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including: + Great Place to Work + Forbes World's Best Employers + Newsweek World's Most Trustworthy Companies + Ethisphere World's Most Ethical Companies EEO Statement: EOE including disability/veteran

Requisition #: 7353 # of openings: 1 Employment Type: Full time Permanent Category: Non-Bargaining Workplace Arrangement: In-Office Fund: 1199SEIU National Benefit Fund Job Classification: Exempt Responsibilities: • Provide administrative support to the Senior Manager and Retired Members Department (RMD) Coordinators • Answer and direct phone calls, manage emails, and handle incoming and outgoing mail. • Coordinate in-person and virtual meetings via Zoom/Teams, manage shared calendars, and arrange meeting rooms and catering as necessary • Organize and book travel accommodations for staff and management, following the Fund's guidelines • Assist in proofreading and preparing quarterly communications to retirees and assist with the preparation of monthly activity reports • Proofread all forms of communication and electronically file Oracle submissions, documents, memos, and communication shared internally/externally • Monitor and maintain office supplies, ensure equipment is operational, and coordinate service and repairs with vendors • Prepare meeting minutes and agendas • Maintain shared drive information, databases, contact lists, and other important information Qualifications: • High School Diploma or GED required; • Minimum one (1) year of administrative experience in a general office environment required • Working knowledge of Benefit and Pension Funds Benefits • Knowledge of Retiree Health Pension Benefits, Retiree Members Programs and Activities • Excellent verbal and written communication skills: must be able to establish priorities, meet deadlines and multi-task • Basic skill level in MS Office Suite, Oracle, IronClad • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands • Must be able to work with older individuals, have empathy and Patience • Must be able to interact and communicate with individuals at all levels of the organization in a professional manner

Reporting Relationships: TheAdministrative Assistant reports to the Program Director. Principal Duties and Responsibilities: Under the general supervision of the Program Director, Administrative Assistants are expected to perform the following principal duties and responsibilities. Provide administrative support to the Program Director and Director of Social Service. Prepare communications, such as memos, emails, invoices, reports and other correspondence Act as primary point of contact for the Program Director and respond to internal and external department requests General administrative duties such as copying and transmitting documents using various media. Handle office petty cash funds as the custodian, with oversight from the Program Director. Assist the Program Director with tracking time and attendance of employees, as requested. Provide timely reminders to the Program Director of key deadlines/trainings/events Assist the Program Director with the submission of employee program access to external departments, as requested. Organize and maintain files and databases in a confidential manner Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities. Screen phone calls, redirect calls, and take messages Attend staff meetings and supervisory sessions, take minutes for meetings as required. Schedule all office equipment repairs and servicing as needed. Ensure that fax and copy machines are in working condition. Receive invoices from contracted security and review for accuracy Order, receive, track, store and distribute office supplies. Perform other tasks and assignments as requested. Minimal Qualifications: Degree Requirement: Bachelor's degree in a related field with at least one (1) year experience in a professional setting or, Associate degree with at least two (2) years of relevant experience in a professional setting or. High School Diploma with at least three (3) years of relevant experience in a professional setting. Other Qualifications: Exemplary emotional intelligence and attention to detail. Ability to communicate effectively, strong interpersonal and written communication skills. Ability to work independently and meet key deadlines Strong organizational and attention to detail skills Comfortable with fast paced, start-up culture Confidentiality, Privacy and Professional Boundaries - Required Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with requirements of New York State and City pay transparency laws. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individuals' competencies, education/professional certifications, qualifications/experience and performance in the role. Compensation The base salary compensation being offered for this role is $61,552. Benefits AAPCI provides a competitive benefit package which includes the following (eligibility requirements apply): • Health and Welfare Benefits: Medical (including prescription coverage), Dental & Vision • Commuter Benefits • Employee Assistance Program • Paid Holidays, Annual Paid Time Off (23 days) • Life Insurance • Long Term Disability • Retirement Benefits Plan (403B) • You may also get your college student debt forgiven tax free on Federal Direct Loans created under the College Cost Reduction and Access Act of 2007, PSLF, if you work full-time and after making 120 qualifying monthly payments under a Qualifying Repayment Plan. Equal Employment Opportunity Employer AAPCI is committed to providing Equal Employment Opportunity to all qualified applicants without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

Office Coordinator A well-established private investment firm is seeking an experienced Office Coordinator to support day-to-day office operations and serve as the primary point of contact for guests, vendors, and internal team members. This role requires a poised and polished professional with strong communication skills and prior experience in a corporate, financial, or investment-focused environment. Key Responsibilities: Manage reception operations, including guest interaction and phone coverage Coordinate conference room scheduling and support meeting logistics Oversee office supplies, facilities requests, and vendor relationships Maintain an organized, professional, and client-ready workspace environment Assist with administrative needs and occasional internal events Qualifications: 5+ years of experience in office management, administrative support, or reception Background in financial services or a similar professional environment strongly preferred Demonstrated professionalism, discretion, and high attention to detail Strong interpersonal communication skills and a service-oriented mindset Ability to work independently, prioritize effectively, and represent the firm with professionalism Ideal Candidate Profile: The successful candidate will be proactive, polished, reliable, and comfortable operating in a fast-paced, high-expectation environment. This role offers the opportunity to serve as a central resource within the office and contribute to an elevated employee and visitor experience.

Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!

Pay: $21/hour Schedule: Monday, Tuesday, Thursday, Friday: 9:00 AM - 5:00 PM (30-minute unpaid lunch) Wednesday: 8:30 AM - 5:00 PM About the Role A well-established law firm in Garden City is seeking a polished, professional Office Assistant to support daily administrative operations and serve as the first point of contact for clients, vendors, and visitors. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to handle sensitive and confidential information in a fast-paced legal environment. Prior experience in a law firm or legal setting is preferred. Proficiency in Microsoft Office (Outlook, Excel, Word) is required. Key Responsibilities Answer incoming calls and transfer to the appropriate employee or attorney Gather basic information from callers before transferring Locate files for attorneys as needed Scan documents into the filing system Assist with mass mailings Log and stamp all incoming mail Order office supplies (Quill, Staples, etc.) Schedule FedEx pickups as needed Enter and upload information into online systems Greet visitors in a professional, friendly manner Maintain the cleanliness and organization of the reception area and conference rooms Turn on/off air purifiers and close windows at the end of each day Requirements Pleasant, professional phone voice and demeanor Strong customer service skills Excellent verbal and written communication skills Highly organized and detail-oriented Preferred Skills Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) Prior legal office experience is a plus

Compass is a leading real estate technology company offering a comprehensive platform designed to streamline the buying and selling process. Founded in 2012, Compass operates in 22+ regions across the United States, including major cities such as New York, Los Angeles, Chicago, and San Francisco. The company is dedicated to delivering exceptional experiences for both agents and their clients, aligning with its mission to help everyone find their place in the world. With a commitment to innovation and excellence, Compass has established itself as a trusted industry leader. Explore opportunities to join the team at ************************ Role Description We are seeking a full-time Administrative Assistant to join our team on-site at our Greenwich, CT location. This role involves managing daily administrative tasks, providing executive support, and maintaining efficient office operations. Responsibilities include managing schedules, handling communications, organizing documents, coordinating meetings, and ensuring the smooth functioning of the office environment. Qualifications Proficiency in Administrative Assistance, including organizational and task management skills. Strong phone etiquette and excellent Communication skills to handle calls and correspondence effectively. Experience in Executive Administrative Assistance to support leadership with scheduling, travel arrangements, and correspondence. Proficiency in Clerical Skills, including document preparation, data entry, and record-keeping. Ability to multitask and prioritize in a fast-paced environment. Strong interpersonal skills and team collaboration abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Prior experience in real estate or a similar industry is a plus.

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability

This position provides intermediate-level clerical, administrative support and related work as required for the DC 37 Retirees Association and association staff. It requires good writing skills, attention to detail, good judgment, and discretion. Answers and screens incoming calls for the Association, routes calls to take and deliver messages. Places calls as requested. Handles routine requests for information. Checks/manages the Association's voicemail. Organizes, logs (if applicable) and resolves issues with minimal supervision. Receives and screens incoming requests via mail and email. Answers and replies to basic requests as appropriate. Routes letter or forwards emails appropriately. Processes and performs data entry of member organizing and PEOPLE recruitment returns in conjunction with other Association's staff. Assists with the mailing of welcome letters and other correspondence. Responds to and properly processes member requests for address changes and membership updates; processes deceased member notifications and other requests as needed. Prepares correspondence, reports, and other office forms from draft to final form, paying attention to details, proofreading for accuracy and editing, when necessary. Prepares and/or receives confidential documents, using discretion. Maintains inventory of office supplies and tchotchkes and place orders as needed in conjunction with office staff and leaders. Maintains and prepares simple to complex reports in Excel. Produces mail merge letters for mailings with Excel and Word. Occasionally creates, formats and/or alters PowerPoint presentations to meet specific needs. Works with other Association staff in coordinating and following up on details and logistics of current and upcoming events like Association meetings, coordinates leader and member travel to approved events like AFSCME Biennial International Convention, AFSCME Retirees' Council Meetings, and allied other labor and retiree organization events. Prepares materials for meetings and trainings, such as stuffing binders and folders, producing tents and badges, packing supplies. Provides on-site support at meetings, occasionally traveling by air or train. Provides backup to Membership Specialist/Bookkeeper support with basic bookkeeping and expense tracking, including organizing, sorting, storing, and retrieving archived files, maintaining accurate physical and digital records. May be required to perform other related duties as assigned. Requirements: Education and Experience High school graduate or equivalent and a minimum of (3) three years of office experience plus general knowledge of office and organizational procedures or any equivalent combination of education and experience that provides the following knowledge, skills and abilities: Skills Requirements: Thorough knowledge of the MS Office Suite - Outlook, Word, Excel, and PowerPoint. The ability to use databases such as UnionWare, Citrix and the Voter Activation Network (VAN). Knowledge of office practices, office equipment and procedures. Professional appearance and demeanor. Valid driver's license required. Knowledge of grammar, spelling, and punctuation to proofread and compose correspondence. Ability to perform simple mathematical computations. Communication skills sufficient to exchange routine information. Ability to establish and maintain effective working relationships with fellow employees, leaders and members. Applicants please submit your cover letter and resume to **************** . Posting Date: September 8, 2025 Closing Date: September 19, 2025 DC 37 Retirees Association is an equal opportunity employer, and, as such, does not discriminate against an employee or applicant on the basis of race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

We are seeking to fill a Project Assistant opening in our New York office to support two fast paced executives. The team is seeking someone who will handle the day-to-day operations and functions of an executive. The position offers the opportunity t Project Assistant, Development, Assistant, Real Estate, Property Management, Business Services

We are seeking to fill a Project Assistant opening in our New York office to support two fast paced executives. The team is seeking someone who will handle the day-to-day operations and functions of an executive. The position offers the opportunity to directly collaborate with industry leaders in the fields of architecture, design and real estate. Having a proactive and positive attitude, a thorough understanding of discretion and poise is vital. **Candidate must have the following qualities:** + Self-starter + Capable of prioritizing and balancing project timelines + Strong written and verbal communication skills + Analyze, organize and prioritize task list **Responsibilities include, but are not limited to the following:** + Pro-actively handling calendars and inboxes, coordinating travel arrangements, maintaining files and contacts, crafting/proofreading memos, retrieving messages and preparing expense reports + Assist with all preparation for meetings + Researching comparable properties + Creating and altering excel spreadsheets + Maintaining a filing system in a fast-paced environment + Answer calls and respond to clients in a professional manner + Other duties as assigned **Preferred Qualifications:** + Bachelor's or equivalent degree required; may consider candidates without a degree given applicable work experience + 1 to 3 years of proven experience in a customer facing business environment with administrative duties, preferably in the Real Estate Industry + Strong organizational skills + Ability to interact successfully with both internal and external customers at all levels. + Proactive nature with in-depth ability to coordinate and effectively handle and prioritize multiple tasks efficiently + Strong computer skills with advanced knowledge in Word, Excel, Outlook, and Power Point + Professional demeanor and ability to defuse emotional situations in a calm manner + Strong interpersonal skills and good judgment + Ability to work independently with minimal direction to achieve accomplishments + Exposure to Adobe Creative Suite preferred Corcoran Sunshine Marketing Group, Corcoran's new development division, is the new development market authority, leading the industry as its most innovative and effective marketing and sales organization. With over 30 years of experience and sales in excess of $40 billion, Corcoran Sunshine is the recognized leader in the research, planning, marketing, and sale of luxury residential development. Corcoran Sunshine represents a curated collection of the most desirable new addresses throughout the United States and in select international locations. Corcoran Sunshine is a subsidiary of Anywhere Real Estate Inc. Anywhere Real Estate Inc. (************************ **(NYSE: HOUS) is moving real estate to what's next.** Home to some of the most recognized brands in real estate Better Homes and Gardens Real Estate (*********************** , Century 21 (*************************** , Coldwell Banker (******************************** , Coldwell Banker Commercial (****************************** , Corcoran (************************** , ERA (********************* , and Sotheby's International Realty (*********************************** , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world. **At Anywhere, we are empowering everyone's next move - your career included.** What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. **We pursue talent** - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. **We value our people-first culture,** which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (********************************************************************** . We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including: + Great Place to Work + Forbes World's Best Employers + Newsweek World's Most Trustworthy Companies + Ethisphere World's Most Ethical Companies EEO Statement: EOE including disability/veteran

Reporting Relationships: Program Assistant report to the Program Director. The Program Assistant is responsible for the completion of assigned office and administrative tasks. Maintains confidentiality of client, employee, and financial information. Principal Duties and Responsibilities: Under the general supervision of the Program Director, the Program Assistants are expected to perform the following principal duties and responsibilities. Manage the day-to-day office functions including office supplies, equipment maintenance, and janitorial activities. Coordinate document flow in the office to include receiving, routing, and filing of invoices, reports, correspondence, contracts and forms. Prepare reports, correspondence and forms and ensure timely and accurate reporting to outside entities. Ensure office functions are efficient and operate smoothly. Correspondence is handled correctly, efficiently, and is routed to the appropriate person in a timely manner. Reports, correspondence and forms are completed accurately and sent to the appropriate internal or external entities in a timely manner. Related duties are performed completely, on time and accurately. Performs other related duties as may be requested by immediate supervisor. Minimal Qualifications: Degree Requirement: High School Diploma with at least three (3) years of relevant experience in a professional setting. Other Qualifications: Exemplary emotional intelligence and attention to detail. Ability to communicate effectively, strong interpersonal and written communication skills. Ability to work independently and meet key deadlines Strong organizational and attention to detail skills Comfortable with fast paced, start-up culture Confidentiality, Privacy and Professional Boundaries- Required. Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with requirements of New York State and City pay transparency laws. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individuals' competencies, education/professional certifications, qualifications/experience and performance in the role. Compensation The base salary compensation range being offered for this role is $46,355. Benefits AAPCI provides a competitive benefit package which includes the following (eligibility requirements apply): • Health and Welfare Benefits: Medical (including prescription coverage), Dental & Vision • Commuter Benefits • Employee Assistance Program • Paid Holidays, Annual Paid Time Off (23 days) • Life Insurance • Long Term Disability • Retirement Benefits Plan (403B) • You may also get your college student debt forgiven tax free on Federal Direct Loans created under the College Cost Reduction and Access Act of 2007, PSLF, if you work full-time and after making 120 qualifying monthly payments under a Qualifying Repayment Plan. Equal Employment Opportunity AAPCI is an equal employment opportunity employer, and understands that embracing our differences makes us a stronger, better agency. We appreciate the importance of having a workforce that reflects the various communities in which we work and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law. "AAPCI is subject to, and in compliance with, the New York City Order of the Commissioner of Health and Mental Hygiene to Require COVID-19 Vaccination for City Employees and Certain City Contractors. AAPCI will consider requests for reasonable accommodations consistent with applicable law and the New York City Order of the Commissioner of Health and Mental Hygiene to Require COVID-19 Vaccination for City Employees and Certain City Contractors."