Office administrator jobs in Maine - 198 jobs

Are you organized, friendly, and looking for a role where you can support people and keep things running smoothly? ProSearch is hiring for a Temporary Front Desk Support position at a busy health center in Biddeford, Maine. This full-time, on-site role is ideal for someone who enjoys being the first point of contact, working with people, and managing a variety of front desk responsibilities. You'll be the welcoming face of the center, such as answering phones, scheduling appointments, assisting walk-ins, and helping people navigate the services available to them. If you're detail-oriented, tactful regarding people's sensitive information, and enjoy creating a supportive, professional environment, this is a great opportunity to stay active in your career and contribute to a meaningful resource. Key Responsibilities: Work on-site in Biddeford, ME, Monday through Friday, 8:00 AM to 4:30 PM, 40 hours per week Greet patients and visitors professionally in person and by phone Schedule and confirm appointments, follow-ups, and reminders Verify insurance information and update patient records accurately Ability to deal courteously and efficiently with health care providers, medical personnel, insurance companies, attorneys' offices, and others Manage electronic health records and prepare daily provider schedules Respond to voicemail messages and route calls appropriately Maintain confidentiality and ensure a welcoming, organized front office environment Qualifications: Strong communication, organization, and multitasking skills Experience in customer service or office reception Ability to maintain professionalism and discretion in a patient-facing role Proficiency with EHR systems and knowledge of medical terminology is preferred but not required This role is perfect for medical office assistants, healthcare administrative professionals, administrative assistants, or receptionists in southern Maine looking to be active in the healthcare field. Apply today to join ProSearch, Maine's leading staffing and recruiting firm, and take the next step in your career!

This experience is the perfect opportunity to go far and do good - call us today. Monday - Friday, 8am - 5pm schedule 20 patient encounters per shift Inpatient cardiology service with ICU coverage Non-invasive cardiology practice Optional outpatient cardiology responsibilities Echocardiography and TEE opportunities available Nuclear cardiology services offered No hospital privileges required Competitive compensation Pre-paid travel and housing Paid AAA-rated claims made malpractice Licensing assistance and cost reimbursement Member of NALTO Global Medical Staffing JOB- Our history In the early 1990s, Australia and New Zealand had an urgent need for doctors. A need we were born to fill in the form of an unprecedented business. Since then, we?ve successfully matched thousands of doctors with clients around the world. Our advantage(s) Our reach is global. But our service is personal. And our size allows us to move with both the speed and attention to detail our doctors and clients deserve. At the same time, we?re part of the CHG family of companies, which gives us the resources and support of the largest organization in locum tenens. Although we operate independently, we?re backed by a powerhouse of resources to ensure everything goes to plan.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. Key Responsibilities: Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings. Capture meeting notes, track action items, and follow up with participants to ensure timely completion. Coordinate and organize team events, including logistics and vendor management. Order office supplies upon need. Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits). Assist with miscellaneous administrative and operational needs as required. Qualifications: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Reliable transportation for completing external tasks (e.g., errands, deliveries). Position Overview: We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. Key Responsibilities: Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings. Capture meeting notes, track action items, and follow up with participants to ensure timely completion. Coordinate and organize team events, including logistics and vendor management. Order office supplies upon need. Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits). Assist with miscellaneous administrative and operational needs as required. Qualifications: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Reliable transportation for completing external tasks (e.g., errands, deliveries).

The University of Southern Maine's Office of Admissions is seeking an Administrative Specialist CL2. supports the daily operations of the office including, but not limited to: Providing a full range of communications, both verbally and in writing, regarding non-routine questions, issues and procedures. Handling the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules. Preparing individualized responses for non-routine and/or escalated issues. Planning and coordinating complex projects and events including related budgeting. The ideal candidate will bring strong administrative expertise, outstanding communication skills, and a dedication to supporting a vibrant academic setting. The role requires discretion and the ability to manage confidential information concerning students and faculty. This position offers the opportunity to contribute to a collaborative and engaging environment that advances scientific learning and research. The Office of Admissions at the University of Southern Maine (USM) guides prospective students through the exploration, application, and enrollment process. The office provides personalized support to first-year, transfer, and graduate applicants; builds relationships with schools and community partners; and represents USM at events on and off campus. Admissions play a key role in helping students understand USM's programs, values, and opportunities while contributing to the university's enrollment goals. This Administrative Specialist position will pay a starting rate of $19.61/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This position is a full-time position based on our Portland Campus. This position provides a terrific opportunity to pursue a bachelor's or advanced degree through the university's generous tuition waiver benefit. The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to): 13 paid holidays plus earned vacation time and sick time Health, dental and vision insurance Low-cost short-term disability insurance and employer-paid long-term disability insurance Employer-paid basic life insurance and supplemental life insurance A tuition waiver program for employees and their spouse or dependent child(ren) A 403(b)-retirement plan with employer contribution Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses To learn more, please review the Benefits Information Summary. The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. Required Qualifications: High school diploma or equivalent (G.E.D.) or international degree equivalency 1+ years of administrative support experience Excellent communication and customer service skills Computer proficiency, including experience working with spreadsheets Ability to handle confidential information related to students and faculty To apply, click on ‘Apply Now' or visit our USM Careers Page and submit the following: Cover Letter Resume/Curriculum Vitae Finalist candidates will be asked to provide a list of the names and contact information for references For full consideration please submit all required materials by January 19, 2026. We are not able to consider applicants who require Visa sponsorship support. Appropriate background screening will be conducted for the successful candidate. Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at ************. EEO Statement: The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************

Program Administrator (Admin) Employment Status: Full-Time, Exempt (Salary) Reports to: Associate Director of Residential Supports LEAP is seeking qualified internal candidates for the role of Program Administrator for Oliver House. The Program Administrator (Admin) is responsible for the daily operations, leadership, and oversight of a licensed Section 21 residential group home. The admin ensures compliance with all applicable Maine Department of Health and Human Services (DHHS) regulations, federal requirements, and LEAP policies. This role supervises and supports Direct Support Professionals (DSPs), maintains program quality, coordinates resident care within the program and in collaboration with other service providers, and ensures the health, safety, and well-being of all individuals served. Key Responsibilities: Program Leadership & Implementation Provide leadership and day-to-day management of the residential program, ensuring a safe, supportive, and person-centered environment. Supervise, coach, and evaluate Direct Support Professionals and other assigned staff, promoting professional development and accountability. Manage scheduling, payroll timecard and time off approvals, and staffing coverage to ensure continuity of care. Support organizational initiatives, including staff training, accreditation efforts, and continuous improvement projects. Compliance & Quality Assurance Ensure compliance with Maine Section 21 licensing requirements, DHHS regulations, Medicaid/Medicare standards, and LEAP policies. Participate in audits, inspections, and quality assurance reviews; implement corrective actions as needed. Promote compliance with OSHA safety standards, HIPAA, and LEAPs Mutual Respect and Anti-Harassment policies. Maintain accurate program records, including incident reports, staff training files, medication administration records, and financial documentation. Resident Care & Support Develop, implement, and monitor individual service plans (ISPs) in collaboration with case managers, families, and interdisciplinary teams. Coordinate medical, behavioral, and personal care supports for residents, ensuring documentation and follow-through. Ensure the health, safety, and well-being of all individuals served. Work Direct Care shifts/hours as needed or directed. Stakeholder Engagement & Communication Serve as a liaison with families, guardians, case managers, and community partners. Communicate effectively with staff and leadership regarding program needs, resident concerns, and operational updates. Requirements: Required Education & Experience: High school diploma or equivalent required; associate or bachelors degree in human services, social work, psychology, or related field preferred. Minimum of 2 years of experience working in residential services for individuals with intellectual/developmental disabilities or related experience preferred. Prior supervisory or leadership experience is required, experiencinge managing a team in a residential home is strongly preferred. Valid drivers license with acceptable driving record required. Must meet all background check, fingerprinting, and DHHS Child/Adult Protective Services clearance requirements. Skills & Competencies: Strong leadership, team-building, and conflict-resolution skills. Knowledge of Maine Section 21 regulations, DHHS policies, and Medicaid documentation standards. Excellent written and verbal communication skills. Ability to manage time, prioritize tasks, and respond effectively in crisis situations. Proficiency with Microsoft Office Suite and electronic health record (EHR) systems preferred. Commitment to person-centered planning, dignity of risk, and supported decision-making principles. Physical Demands: - Work Alone: Independently provide support, supervision, and care to individuals served during assigned shifts, which may include working alone without direct supervision or assistance from other staff. This may include remaining awake overnight for up to 12 consecutive hours if assigned to such work. - Operate Motor Vehicle: Drive company vehicles while transporting individuals to and from appointments and events that are both local and regional (up to 100 miles one-way). - Sitting: Ability to sit and remain in a seated position for an extended period of time (up to 1 hour) as required to lead staff meetings, attend meetings, trainings and accomplish computer-related tasks. - Stand and Move: Ability to stand and remain mobile for extended periods of time (up to 6 hours) as required to provide direct care, support and supervision in a variety of settings. - Climb Stairs: In certain work assignments this role must access and move throughout multi-level residential homes, including climbing stairs, as required to support individuals and perform daily job duties. - Bend and Twist: Perform physical tasks associated with direct care and household duties, which may include bending, twisting, reaching, and other movements necessary to assist individuals with mobility, personal care, and daily living activities. - Lifting, Pushing and Pulling: Perform physical tasks such as lifting, pushing, and pulling household items and supplies (up to 50 pounds) as part of providing care and maintaining a safe, clean-living environment for individuals served. - Maneuvering Wheelchairs: Must be able to push or pull an adult in a manual wheelchair, which may require exerting up to 100 pounds of force, depending on the individuals weight and environmental factors (e.g., ramps, carpeted areas, outdoor terrain). - Assisting Others: Assist residents with safe transfers and mobility, including helping individuals move from seated to standing positions and from standing to walking, using proper techniques and equipment as needed. - Restraining Others: In rare and extreme situations, physically assist or restrain individuals to ensure their safety and the safety of others, following agency policies, training, and applicable laws. - Mental Acuity: Maintain sufficient cognitive abilities, including attention to detail, ability to communicate accurately in the written form, sound judgment, and the capacity to respond promptly and appropriately in varied and sometimes urgent situations, to ensure the safety and well-being of individuals served. - Hearing, Seeing & Speaking: Ability to see, hear, and communicate effectively in order to observe individuals served, respond to their needs, and interact clearly with clients, team members, and others. - Use of Phone, Computer, and Electronic Devices: Ability to read, write, and complete job tasks using a phone, computer, and other electronic devices, which may include scheduling, approving employee timecards, documentation & reports, and any other tasks necessary to perform daily job duties. - Infectious Disease and Personal Protective Equipment: Ability to wear personal protective equipment (PPE) for extended periods (may require reduction or removal of fascial hair for proper fit) as exposure to infectious diseases and adherence to universal precautions may be required. Typical Work Conditions: Work is performed in an office setting, on-site, residential environments such as single-family or multi-level homes and apartments as well as time driving in personal automobiles. Required to stand, walk, sit; talk to hear, both in person and on telephone; use hands and fingers to handle and/or feel objects or controls; ability for visual and gestural communications; reach with hands and arms. Regularly required to stoop, kneel, bend, crouch, twist torso and climb stairs. Compensation details: 52000-55120 Yearly Salary PI8f2c5e8a55af-31181-39415293

Job DescriptionOffice Coordinator - Dispatch and Customer Service Overview:We are seeking a proactive and organized Office Coordinator for our towing and recovery company to manage dispatch operations, customer service, and the overall maintenance of our office environment. The successful candidate will play a critical role in ensuring operational efficiency, customer satisfaction, and a well-organized office space. This role requires a combination of administrative excellence, effective communication skills, and a commitment to maintaining a supportive and efficient work environment. Key Responsibilities: Office Coordination and Maintenance: Oversee the day-to-day operations of the office, ensuring a clean, organized, and productive workspace. Responsible for maintaining office supplies, equipment, and inventory, ensuring that all necessary materials are readily available for the team. Dispatch Management: Efficiently handle service calls, utilizing dispatch software to assign and schedule tow trucks. Monitor service progress to guarantee timely and effective responses to customer needs. Customer Service Excellence: Serve as the primary point of contact for customer inquiries, concerns, and feedback. Deliver empathetic support, resolving issues to achieve customer satisfaction and loyalty. Record Keeping: Maintain detailed records of dispatch activities, customer interactions, and inventory of office supplies, using industry-standard software to ensure accuracy and accessibility. Team Communication: Facilitate clear and timely communication between customers, tow truck operators, and management, ensuring all parties are informed of job statuses and operational updates. Problem Resolution: Address and resolve challenges efficiently, applying critical thinking and customer-focused solutions to maintain service quality and operational flow. Qualifications: Proven experience in office administration, dispatch, or customer service, with a demonstrated ability to manage office logistics and customer relations effectively. Strong organizational skills, capable of managing multiple priorities in a dynamic, fast-paced environment. Excellent communication abilities, both verbal and written, with a focus on providing outstanding customer service. Proficiency in using office management and dispatch software (e.g., Towbook), as well as Microsoft Office Suite. A proactive approach to problem-solving, with a knack for identifying and addressing issues before they escalate. High school diploma or equivalent required; further education or certification in office management, customer service, or related fields is preferred. Flexibility to work in various shifts, including evenings and weekends, according to business needs. What We Offer: Competitive salary and benefits package, reflective of experience and qualifications. Opportunity to work in a dynamic, supportive environment that values your contributions and is dedicated to personal and professional growth. The chance to play a pivotal role in the operational excellence and customer satisfaction of a leading towing and recovery service provider. Vacation Pay Holiday Pay Ongoing employee training & development Employee Discount Paid Training and Certification Company Outings Since 1984, 201 Service has been built around providing quality services to our customers based on our honesty and integrity. At 201 Service safety is a priority. 201 Service is a drug-free workplace and requires a background check and drug test prior to employment. It's a great time to join our company. Apply Today! E04JI8007k914085pfr

Office Administrator Company: Heatable About Heatable: Heatable is changing the Heating Oil industry-and our customers are noticing. We have built a sleek, user-friendly app and website that lets customers order heating oil anytime, anywhere, with just a few taps. Behind the scenes, we use innovative delivery technology to make service faster, smarter, and more efficient. But technology is only part of the story. What truly sets Heatable apart is our commitment to exceptional customer service. As one customer put it: “Excellent customer service like you just don't get in the world today.” If you are someone who takes pride in accuracy, organization, and delivering a “wow” experience every time, you will fit right in. Position Summary: The Office Administrator plays a critical role in delivering Heatable's one-of-a-kind customer experience. This position supports daily office operations, customer accounts, inventory tracking, accounts payable, and coordination with drivers and dispatch to ensure timely, safe, and efficient heating oil delivery. This is a fast-paced, detail-oriented role for someone who thrives on organization, problem-solving, and customer interaction-especially during the busy heating season. What You will Do: Customer Service & Account Support Courteously assist customers via phone and email with orders, account questions, and issue resolution Help customers navigate online ordering while ensuring timely, clear communication. Manage new and existing customer accounts, updates, and delivery adjustments. Office & Administrative Operations Track daily truck inventory, driver paperwork, and mileage. Perform regular audits to ensure accurate and timely reporting. Manage all aspects of accounts payable to meet vendor terms and corporate deadlines. Prepare daily, monthly, and fuel tax-related inventory reports. Systems & Technology: Enter and maintain data using ADDs E3 software, Kentico CMS, and card processing systems. Work confidently with Microsoft Office (Excel, Outlook) and Windows-based systems. Team & Operational Support: Crosstrain with office team members and assist as needed. Provide additional phone, email, dispatch, or driver support during peak seasons. Assist with special projects and other duties as assigned. What We Are Looking For: Experience: Minimum of 2 years of experience in office administration, data entry, or customer service Strong computer skills, including Microsoft Excel and Office Suite Familiarity with iOS and Android operating systems preferred. Skills & Attributes: Exceptional attention to detail and organization Strong verbal and written communication skills Customer-first mindset with strong problem-solving abilities Ability to work collaboratively in a team environment. Analytical thinking and accountability Dependable, adaptable, and comfortable in a dynamic workplace Flexibility to work seasonal overtime during peak heating periods. Education: High school diploma or equivalent required. Work Environment & Physical Requirements: Fast-paced office environment (heating season is especially busy) Frequent sitting with occasional standing and walking Regular typing and phone communication Ability to read printed materials and computer screens. Occasional lifting of items up to 25 lbs. Safety & Confidentiality: Maintain customer confidentiality and data security. Follow ergonomic best practices. Support safe delivery coordination to minimize risk in varied weather and delivery conditions. Why Join Heatable: Be a part of a company redefining an entire industry. Work with innovative technology and a customer-focused team. Make a real impact on daily operations and customer satisfaction. Ready to deliver exceptional service-every order, every time? Apply today and be part of the team that is heating homes smarter. Enjoy a role where no two days are the same.

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Department of Health and Human Services (DHHS) Opening Date: January 5, 2026 Closing Date: January 16, 2026 Job Class Code: 6538 Grade: 08 Salary: $16.07 - $22.25 per hour* *This is inclusive of a 4.00% recruitment and retention stipend *New employees begin at $16.07 per hour Position Number: 02022-1721 Location: Sanford Core Responsibilities: As an Office Assistant II, you will be performing a variety of administrative support duties including typing, filing, making copies, answering telephones and other general clerical duties as needed. These duties may include: Answering incoming phone calls, Processing incoming and outgoing mail, Filing of paperwork and documents, Faxing, scanning and indexing documents, Assisting with lobby and mailroom duties as a back-up for Regional Operations staff, Other miscellaneous administrative duties as assigned Minimum Qualifications: To qualify, you must have training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of: Office Assistant I. Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice. · Outlook or comparable email applications, · Excel or comparable spreadsheet applications, · MS Word or comparable word processing applications, · Receptionist and customer assistance by phone, · Data entry (entering data and narratives) · Keyboarding (words per minute). Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart. Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office for Family Independence (OFI) is responsible for administration of a number of programs and services, including MaineCare, Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program, Child Support, and Disability Determinations. Application Information: For additional information about this position please contact Marcus Hatch at ********************** To apply, please upload a recent resume and a cover letter rating your skills in each of the six (6) areas in the Requirements section. Please submit all documents or files in a PDF or Word format. To request a paper application, please contact ************************* Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). Retirement Plan - The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

The successful candidate will support the General Manager with administrative tasks, assist with general office and staff support, and be responsible for certain internal and external reporting for three government contracts. Operating under the BIW Business Operating System (BOS), the Administrative Specialist ensures compliance with safety, quality, and performance standards while coordinating with other key stakeholders to meet overall milestones. This position is located in Brunswick, ME with onsite requirements. Work From Home / Remote Work is not available wit this position. Key Responsibilities Administrative Support * Provide excellent customer service support by proactively helping with inquiries and by resolving issues timely. * Compose correspondence as needed between different departments and external stakeholders. * Perform regular Time Accounting (WFM) and PeopleSoft Administration. * Planning, coordination, and support for customer visits and program meetings. * Collect data, prepare presentations, and perform record keeping duties to manage department Plans of the Week and Digital Dashboards. * Support new hire onboarding, orientation and requesting system access. * Lead for all special organization events. * Assist, and back-up, other administrative support personnel. General Office Support * Ensure workplace conditions are compliant with company safety standards and actively participate in the Safety Action Team (SAT) and help lead initiatives. * Process payments for off-site operating expenses. * Manage budgets and order for specialized office supplies. Internal and External Reporting * Support coordination, review, and distribution of internal and external reporting. * Monthly review, analysis, and reporting of divisional overhead. * Development of, and adjustments to, departmental resource plan and associated reporting. * Department compliance reviews of procedures and processes. Travel Coordination and Support * Pre-travel authorization. * Travel booking within Concur travel system. * Travel expense reports and cost comparisons. * Local mileage requests. * Visit authorization letters for government facilities. Special Projects as assigned. Required/Preferred Education/Training * High School Diploma or GED required. * An associate's degree in office administration or business or supplemented by related experience. Required/Preferred Experience * Minimum 10 years administrative support experience, preferably involving interaction with Executive/Senior Management. * Excellent organizational skills and attention to detail. * Strong computer, oral, written, analytical and interpersonal skills, coupled with an ability to work independently and/or as a member of a team in a fast-paced environment. * Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). * Must be able to effectively manage priorities and meet schedule demands. * Experience in compiling and preparing reports and presentations. * Excellent written and grammatical skills with the ability to draft correspondence from general guidance. * Requires interface with customers. Must be comfortable working professionally with Navy and industry representatives. * Ability to work modest levels of overtime, as required. Must be able to support some night or weekend special activities/events. * Motivated self-starter, with the ability and desire to act with limited guidance and direction.

Maintenance/Custodial/Maintenance Maintenance Secretary Temporary Position 10-12 hours/week

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a temporary/PRN position working varying shifts as needed between 6:30am - 8:00pm Monday through Sunday. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

The University of Southern Maine's Office of Advising is seeking an Administrative Specialist CL1. This position is a full-time position based on our Gorham campus and serves as the first point of contact for students visiting the Advising office. The primary responsibilities include assisting with in-person visitors, handling phone and email inquiries, and scheduling students with advisors. These duties are essential for ensuring Advising provides high-quality service to our students. The ideal candidate will possess strong customer service and communication skills, be comfortable using various technologies, and demonstrate a dedication to supporting a vibrant academic setting. The role requires discretion and the ability to manage confidential information concerning students and faculty. The starting pay is $18.13 per hour. This position provides a terrific opportunity to pursue a higher education degree through our generous tuition waiver benefit. Additionally, the University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to): 14 paid holidays plus earned vacation time and sick time Health, dental and vision insurance Low-cost short-term disability insurance and employer-paid long-term disability insurance Employer-paid basic life insurance and supplemental life insurance A tuition waiver program for employees and their spouse or dependent child(ren) A 403(b)-retirement plan with employer contribution Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses To learn more, please review the Benefits Information Summary. The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. Required Qualifications: High school diploma or equivalent (G.E.D.) or international degree equivalency One year of related experience Excellent communication and customer service skills Computer proficiency, including experience working with spreadsheets Ability to handle confidential information related to students and faculty To apply, click on ‘Apply Now' or visit our USM Careers Page and submit the following: Cover Letter Resume/Curriculum Vitae Finalist candidates will be asked to provide a list of the names and contact information for references. For full consideration please submit all required materials by January 21, 2026. We are not able to consider applicants who require Visa sponsorship support. Appropriate background screening will be conducted for the successful candidate. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at ************.

Job Description We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. Key Responsibilities: Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings. Capture meeting notes, track action items, and follow up with participants to ensure timely completion. Coordinate and organize team events, including logistics and vendor management. Order office supplies upon need. Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits). Assist with miscellaneous administrative and operational needs as required. Qualifications: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Reliable transportation for completing external tasks (e.g., errands, deliveries).

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Department of Health and Human Services (DHHS) Opening Date: December 31, 2025 Closing Date: January 14, 2026 Job Class Code: 6538 Grade: 08 Salary: $16.07 - $22.25 per hour* *This is inclusive of a 4.00% recruitment and retention stipend Position Number: 02022-7538 Location: We have an anticipated vacancy in our Lewiston office. Core Responsibilities: This critical Office Assistant II position engages with callers, visiting providers and families to guide them to the appropriate OCFS staff and services as part of the OCFS goal of providing excellent customer service. As a member of a fast-paced team-oriented office environment, a well-qualified candidate will be professional, well spoken, patient, possess strong organizational skills, and demonstrate a history of excellent customer service skills, both phone and in person. The candidate will demonstrate the ability to successfully manage multiple priorities for a wide variety of office tasks supporting the overall OCFS mission. Your duties will include but are not limited to: • Responsible for primary management of incoming calls to the Bangor OCFS on an assigned schedule. Serving as backup to the clerk assigned to telephone duty when they are away from their desk or out of the office - Receiving and directing 100-200 phone calls daily; engaging with callers to understand their needs and assisting them with connecting with the appropriate OCFS staff or program; • Managing and distributing incoming and outgoing communications for the office, including mail, faxes, and other publications and print materials; • Redact adoption records for prospective adoptive parents; • Burn CD's for Clifford Orders, Court, etc. • Filing closed assessments and permanency records • Supporting other administrative processes for OCFS programs as needed. Minimum Qualifications: To qualify, you must have training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of: Office Assistant I. Please submit a cover letter addressing your skill level in each of the following as expert, skilled, or novice: • Outlook or comparable e-mail application • Excel or comparable spreadsheet application • MS Word or comparable word processing application • Performing receptionist duties • Data entry (both narratives and billing data) • Keyboarding (words per minute) Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart. Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office of Child & Family Services (OCFS), within DHHS, is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine. Application Information: For additional information about this position, please contact Merlyn Haines, CPS Supervisor at ************. To apply, please upload a current resume, and cover letter rating your skills in the Minimum Qualifications Section. Please submit all documents or files in a PDF or Word format. To request a paper application, please contact ************************* Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). Retirement Plan - The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a Temporary/PRN position covering Monday to Saturday between 6:00am-2:00pm with a total of 16 scheduled hours per week. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Department of Health and Human Services (DHHS) Opening Date: January 8, 2026 Closing Date: January 22, 2026 Job Class Code: 6538 Grade: 08 (Admin Svcs) Salary: $16.07 - $22.25 per hour* *This is inclusive of a 4.00% recruitment and retention stipend Position Number: 03121-4297 Location: Augusta Core Responsibilities: This critical Office Assistant II position engages callers, visiting providers, and families to guide them to the appropriate OCFS staff and services as part of the OCFS goal of providing excellent customer service. As a member of a fast-paced team-oriented office environment, a well-qualified candidate will be professional, well-spoken, patient, possess strong organizational skills, and demonstrate a history of excellent customer service skills, both phone and in person. The candidate will demonstrate the ability to successfully manage multiple priorities for a wide variety of office tasks supporting the overall OCFS mission. Your duties will include, but are not limited to: • Responsible for primary management of incoming and outgoing communications, including email, calls, mail, faxes, and other publications and print materials related to the Policy and Training Unit; • Coordinating training-related needs, including, but not limited to, procuring venues, invoicing, managing registration and attendance of events, and distribution of certificates based on the information gathered as part of the attendance record; • Working with Policy and Training Unit members to support the delivery of training by preparing and distributing physical course materials; • Supporting other administrative processes for OCFS programs as needed, including management of the Policy and Training Intranet site and Learning Management Systems. Minimum Qualifications: To qualify, you must have training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of: Office Assistant I. Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice. · Outlook or comparable email applications, · Excel or comparable spreadsheet applications, · MS Word or comparable word processing applications, · Performing receptionist duties, · Data entry (both narratives and billing data), · Keyboarding (words per minute). Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart. Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office of Child & Family Services (OCFS), within DHHS, is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine. Application Information: For additional information about this position, please contact Kristin Thorp, Policy and Training Unit Manager at ************. To apply, please upload a current resume, and cover letter rating your skills in the Minimum Qualifications Section. Please submit all documents or files in a PDF or Word format. To request a paper application, please contact ************************* Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). Retirement Plan - The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.