Office administrator jobs in Massachusetts

5+ Month Contract - On Site - Boston MA Healthcare / Hospital Experience Required Administrative professional is responsible for handling inbound and outbound communications for hosptial registration. This Admin will handle patient inquiries, following-up with patients resolving patient questions regarding insurance verification and authorization. Conduct registration duties and guiding patiets around the office Must be comfortable working in a medical office, working with patients Utilizes established guidelines to ensure patient issues are addressed Performs full registration activities at front desk General office administrative functions

This position currently follows a hybrid work schedule, with three in-office days. Tuesday and Thursday are Company anchor days, and the third day will be worked out with your manager. The Legal and Business Operations Administrator plays a key role in supporting the Legal Department of a property and casualty insurance company. This position provides critical assistance with corporate governance, entity management, regulatory compliance, and investment-related transactions, ensuring the company's operations align with legal and regulatory standards. The role supports real estate and renewable energy investments, helping maintain the company's legal structure and compliance with state insurance regulations. This position is focused on business and regulatory operations and does not involve litigation support. Planning and Delivery Organizes tasks and responsibilities to achieve objectives efficiently and meets deadlines despite obstacles. Conducts regular compliance audits and assessments, identifying areas for improvement and implementing corrective actions. Conducts agency partner audits to ensure alignment with company standards and regulatory compliance. Reviews all Department of Insurance (DOI) complaints and coordinates cross-departmental meetings to develop responses, identify trends, and drive opportunities for process improvement. Business Insight and Analytics Partners with business leaders to develop and implement compliance policies and procedures. Partners with Accounting leaders to develop, monitor, update and analyze key financial performance indicators for investment assets. Proactively provides analyses and recommendations based on data analysis to support decision-making processes. Reviews agency audit results in collaboration with Underwriting and Marketing to identify operational gaps and recommend actionable improvements. Performs cost-benefit analyses before recommending operational or real estate changes, evaluating financial and organizational impacts to guide sound decision-making. Communication and Relationship Building Facilitates clear communication channels between departments, ensuring a consistent understanding of compliance requirements for assigned programs. Coordinate with real estate property managers, on financial and operational matters. Acts as a resource for employees seeking guidance on compliance-related matters, enhancing internal and external confidence through professional interactions. Participates in cross-functional teams to streamline business processes and implement changes that enhance operational efficiency. Leadership · Supports the growth and development of colleagues by providing training and guidance on compliance policies and procedures and participating actively in strategic meetings. · Leads by example in promoting continuous improvement, collaboration, and data-driven decision-making within the Legal Department and across the organization. Judgement Exercises sound judgment by assessing risks, costs, and benefits to guide effective business and compliance decisions that thoughtfully consider the company's strategic and operational impact. Applies depth and breadth of professional knowledge to exercise judgement in operational compliance and support of the Office of the General Counsel. Support for Office of the General Counsel · Provides general support to the Office of the General Counsel. · Owns and improves contracts, legal records and documentation workflows, ensuring proper creation, organization, long-term maintenance, and compliance with deadlines and other requirements in partnership with department leaders. · Supports oversight of investment portfolio projects by maintaining and updating records, key financial performance indicators, and other material correspondence. · Provide legal and business support for the company's real estate and renewable energy investments. · Manages responses to regulatory complaints, subpoenas, discovery requests, complaints, and internal investigations · Prepares regulatory filings including annual registration statements, corporate governance annual disclosures, and cybersecurity compliance certifications. · Manages cybersecurity training and compliance program, including researching and evaluating alternative compliance solutions. · Manages active assailant training, conducting new hire sessions, reviewing and updating content as needed. · Review of SOC reports and data security information questionnaires. Job Requirements Experience Minimum 5 years of experience, preferably in insurance, financial services, or investment management. Corporate legal assistant or corporate paralegal experience preferred. Experience in supporting real estate or renewable energy transactions is also preferred. Education Bachelor's degree in business administration, Compliance, Law, or a related field is required. Skills Familiarity with reviewing and interpreting financial statements. Strong organizational and project management skills. Excellent written and verbal communication skills, with an emphasis on clear and effective interaction. Excellent attention to detail, organization, and follow-through. Proficient in Microsoft Office Suite, entity management databases, and document management systems. Values Commitment to integrity, accuracy, and maintaining a positive, inclusive workplace environment. Dedication to continuous improvement and staying informed about industry trends and changes. Demonstrated ability to manage multiple priorities and drive process efficiencies across departments. Salary Range: $75,000 - $85,000 per year. This range is a good faith estimate which reflects the annual salary we reasonably expect to pay for this specific full-time position at the time of posting. The actual salary offered will be based on several factors including the candidate's experience and qualifications. qualifications.

Administrative Assistant to $55K - Join a Dynamic Research Environment! Our client, a renowned healthcare and research institution, is seeking an Administrative Assistant to provide essential support to leadership and team members in a fast-paced setting. This role involves managing complex calendars, coordinating meetings and travel, and assisting with grant preparation and document editing. The ideal candidate brings 2+ years of administrative experience and strong organizational and communication skills. Position Details: Location: Boston, MA Work Model: In-Office Degree: Required Responsibilities include managing busy calendars and scheduling meetings; coordinating domestic and international travel arrangements; organizing on-site and virtual events, including catering and logistics; assisting with grant applications and internal approval processes; preparing and editing correspondence, reports, and manuscripts; processing invoices and expense reports; maintaining office files and supply inventory; and providing backup support to other administrative staff as needed. The ideal candidate possesses proficiency in Microsoft Office Suite; excellent written and verbal communication skills; strong attention to detail and ability to prioritize tasks; experience handling confidential information with discretion; and the ability to work independently while supporting multiple stakeholders. Enjoy working in a collaborative environment with opportunities to contribute to impactful research projects and access to comprehensive benefits! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

A top Boston hospital is seeking an administrative coordinator to support a busy surgeon. This is an excellent opportunity for individuals looking to jumpstart their healthcare administration career within an organization that prioritizes employee growth and development! Responsibilities: Manage patient and surgeon scheduling, ensuring seamless coordination. Handle billing and reimbursement processes accurately and efficiently. Oversee calendar management, travel arrangements, and office operations. Organize materials for meetings, presentations, and national conferences. Serve as a point of contact for visitors, medical students, and external partners. Support office operations by ordering supplies, maintaining records, and handling correspondence. Provide coverage for other administrative team members as needed. Participate in departmental meetings and assist with special projects as needed. Qualifications: Bachelor's degree required, ideally in healthcare management, health policy, or a related field. At least one year of customer service experience or experience in a healthcare setting preferred but not required. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to handle confidential information with discretion. This is a great opportunity to gain hands-on experience in healthcare administration and grow within a renowned hospital system. If you are detail-oriented and eager to support high-level medical professionals, apply today.

Newton-Wellesley Hospital is seeking a professional and patient-focused Department Administrator to support the Surgical Specialties department. This role serves as the first point of contact at the front desk, managing both administrative operations and clinical scheduling functions. The ideal candidate will bring strong customer service experience within a healthcare setting and be comfortable supporting surgeons, patients, and clinical workflows. Key Responsibilities Serve as the primary front desk representative, greeting patients and providing exceptional customer service. Manage clinical and surgical scheduling, including coordinating new and follow-up patient appointments. Perform patient check-in and check-out duties, including collection of co-payments. Utilize EPIC for scheduling, registration, and documentation. Answer and route incoming calls; gather patient information; manage and relay messages professionally and accurately. Support referral management, insurance verification, and payer review processes. Maintain patient records and ensure accurate, confidential, and organized documentation systems. Coordinate new patient onboarding and manage required administrative tasks. Provide general departmental support, including clerical work, special projects, and other tasks assigned by leadership. Required Qualifications Previous front desk or customer service experience in a healthcare environment. Experience working with surgeons or clinical scheduling is strongly preferred. EPIC scheduling experience required, including appointment booking and co-payment collection. High school diploma or equivalent required; Associate's degree preferred. Minimum two years of medical office experience preferred. Ability to multitask, maintain professionalism in a fast-paced environment, and provide a high level of patient care.

Wayne J. Griffin Electric, Inc. provides electrical and telecommunications contracting services to clients and communities across New England and in the Southeast. As we continue to grow and promote from within, we are looking for a full-time Administrative Assistant who would like to work as part of a dynamic team that provides critical support to our Project Management efforts. Responsibilities Include: Collaboration with internal departments to prepare, finalize and submit all written correspondence on behalf of our Project Management team Partnering with the Project Management Team to submit permits within the New England Area Maintaining accurate and up-to-date contact information in the central system and within letter templates. Occasional front desk support Must Haves: Exceptional written communication skills Strong attention to detail with the ability to proofread and ensure accuracy in correspondence Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines Previous experience in the construction industry is a plus Along with competitive compensation, Wayne J. Griffin Electric, Inc. offers a comprehensive benefits package including Blue Cross Blue Shield PPO (Medical, Dental & Vision), health and wellness programs, 401(k) with company contribution and up to $2,000 per year in tuition reimbursement. With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer.

Arthur Murray has transcended dancing since 1912. Through the years, dance has become popular not only through movies, but recently with TV show such as “Dancing with the Stars,” “So you think you can Dance,” and “America's got Talent.” Not to mention social media and Youtube. Today, our company continues to grow and modernize the art of dancing - From the Foxtrot and Waltz, Rock Swing & Hustle, the passionate Tango, and to the recent trend of Latin dances such as salsa, bachata, and merengue. The Arthur Murray Dance Studio of Cambridge is seeking charismatic individual to support the executives and studio in their day-to-day job responsibilities while demonstrating an ability to work independently and meet deadlines effectively. This is a unique role that combines back end studio operations along with "front of the house" new student management & sales, where you will help enroll new students in their foundation program and get them off to a great start in the studio. The role is two parts: New Student Associate: Front end sales to get new students enrolled on their foundation program Handle inquiry phone calls & correspondence to get new students scheduled New student information chats and enrollments to assist students development and involvement in the studio Manage team members with new student operations to ensure high quality experience Administrative Responsibilities include but are not limited to: Maintain studio schedule and accurate student records Accurate records of studio expenditures and operate within assigned budgets Communicate in timely and engaging manner with students through phone calls, email & text Create and update social media sites, advertisements, and weekly newsletters Communicate efficiently with students and clients including scheduling appointments. Oversee account receivables and maintain studio performance reports Deliver 5 star hospitality Qualifications: Written and verbal communication skills Sales skills Team Management & Organizational Ability Computer skills - MS Office, Google workplace, and Canva Potential Promotion to Office Manager role Job Type: Full Time Tuesday to Saturday. (afternoons and evenings during the week, 9-5 Saturday) Pay Range: $40,000-$54,000 (depends on experience) Benefits: Employee discount Holiday/Sick Pay IRA contribution Supplemental pay types: Bonus pay Experience: Customer service: 1 year (Preferred) Work Location: One location

About the role: We are looking for an energetic person to join our team and support the day-to-day functionality of our office and warehouse staff. The ideal candidate will be detail oriented, computer-savvy, comfortable on the phone with clients, cooperative, and adaptable. Hours are typically 9-5, with some flexibility. The position may grow based upon the experience and interest of the hired person. What you will do: Manage customer inquiries electronically and over the telephone Create proposals for clients Follow-up with clients Oversee the contract and invoice processes Manage general equipment ordering Manage travel for staff Maintain the company calendar Support the social media assistant Manage and organize virtual office files About you: You are detail oriented. You are proficient in Microsoft office & outlook. You are comfortable multitasking, managing, and executing many different types of tasks. You are comfortable in a fast-paced work environment. You can easily communicate with many kinds of people, including employees, clients, and vendors. You are interested in learning about an industry where projects are exciting and unique and may be discussed over months or just a few days, and changes are a constant occurrence. You are comfortable working independently as well as regularly taking direction from and working with different teams and people - including your manager and your co-workers.

100% Onsite Downtown Boston How many years of experience? 1-3 years Offer customer service to faculty, staff, and visitors at the front desk and on main department email address Be a first contact at the front desk Coordinating facilities work orders and keeping the team updated Coordinating hybrid meetings, managing department calendar including room reservations Preparing meeting agendas and sharing them out Taking minutes during meetings and sharing out after meeting Tech support during hybrid meetings Creating flyers and working on social media Small financial transactions, invoicing, ordering office supplies etc Comfortable learning new systems /technologies Experience working in higher education is a plus Qualifications: Knowledge of office administration practices and processes; basic level of proficiency with MS Office products, including Microsoft Word, Teams, Excel, PowerPoint and Outlook. Skills required include ability to plan, organize and set priorities; time management; attention to detail, interpersonal and written communication skills. Familiarity with coordinating and supporting hybrid meetings (in-person and virtual attendees) is required. Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time. Skills and knowledge for this position are typically acquired through the completion of an Associate degree or equivalent and 1-3 years' relevant experience.

Admin Assistant - Mid-level This role provides high-level administrative support, managing complex calendars, travel, expenses, meetings, and confidential communications. The individual oversees administrative projects, maintains records and documents, prepares PowerPoint materials, supports department initiatives, and collaborates across teams to resolve issues. The position requires 5+ years of corporate administrative experience, exceptional organizational and multitasking skills, strong proficiency in Microsoft Office, excellent communication abilities, and the capacity to handle sensitive information. Success in this role depends on being detail-oriented, adaptable, collaborative, resourceful, and able to thrive in a fast-paced environment.

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

Pride Health is looking a Administrative Support Specialist to support our client's medical facility which is Boston, MA Title: Administrative Support Specialist Rate : $20 to $23/hr Position Summary The Administrative Support Specialist will provide comprehensive administrative and clerical support to a team of four providers (3 MDs and 1 PA). This role involves patient scheduling, coordination of clinical activities, maintaining accurate records, and facilitating communication between patients, providers, and internal departments. The ideal candidate is organized, detail-oriented, and able to support a fast-paced clinical environment. Essential Responsibilities Communication & Front Desk Support Answer and screen incoming telephone calls, take accurate messages, or direct calls appropriately. Greet and assist patients, families, visitors, and staff. Provide timely, clear, and accurate information within the scope of authority. Scheduling & Patient Coordination Update patient demographics and insurance details; obtain specialist referrals as needed. Schedule, reschedule, and confirm patient appointments using scheduling tools. Coordinate ancillary appointments and procedures with hospital departments. Clinical Support & Record Management Obtain necessary patient information from referral sources. Prepare, maintain, and organize patient records for clinical activities. Act as a liaison with other departments and external parties in a professional and supportive manner. Handle confidential information responsibly and communicate relevant policies as needed. Billing & Financial Responsibilities Collect co-payments at point-of-service. Process billing tickets accurately and forward them to billing staff per protocol. Reconcile daily collections following established procedures. Provider Calendar & Documentation Support Manage provider clinical and administrative schedules. Type correspondence, manuscripts, letters, and patient notes as required. Support documentation in clinical computer systems and prepare routine reports. Appointment Communication Notify, confirm, and remind patients of upcoming appointments (consultations, follow-ups, simulations) via phone or mail. Authorization Management Obtain authorizations for radiologic exams as required. General Administrative Duties Sort, copy, file, and distribute incoming and outgoing correspondence and mail. Provide backup support for these tasks in the absence of the Administrative Assistant I (AAI). Special Projects & Process Improvement Participate in special projects and contribute to process improvement initiatives as assigned. Required Qualifications Education: High School diploma or GED required; Associate's degree preferred. Experience: 1-3 years of related work experience in an administrative or healthcare setting. Technical Skills: Proficiency with computer systems, including web-based applications and Microsoft Office (Outlook, Word, Excel, PowerPoint, Access). Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Carney, Sandoe & Associates is the largest educational recruitment firm working to help K-12 independent, private, charter, and like-kind (non-public) schools nation and worldwide hire the best teachers, administrators, coaches, and leaders. Since 1977, we've “made the match” for more than 40,000 job seekers and over 1,500 schools. A little about us: We're passionate about education and finding the best teachers, staff, and leaders to run K-12 independent schools. Many of us come from education backgrounds. We value diversity, equity, inclusion, and belonging - both within our organization and in support of the schools we partner with. We take innovation seriously, but we also focus heavily on the importance of building relationships. We love what we do and we work hard. We also love to laugh. We're a driven, collaborative team working at the intersection of education and business, and we're looking for an energetic Operations Assistant. What You'll Do: Answer phones and provide professional, friendly customer service. Assist with special projects. Handle administrative and clerical tasks, including database work. What We're Looking For: Bachelor's degree (required). Customer service experience (internship or part-time experience counts!). Strong attention to detail and organizational skills. Proficiency in Excel, Word, and various database tools. Professional demeanor, sense of humor, and hard working. Why You'll Love It Here: Hybrid work schedule (combine in-office collaboration with remote flexibility) Opportunity to learn the business side of education Supportive, ambitious team environment Employment Type: Entry-Level. Full-Time preferred, but open to part-time. Compensation: $20/hour 💡 Pro Tip: Research our company before writing your cover letter - it might just give you an edge in securing an interview! Carney, Sandoe & Associates does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

Russell Tobin is seeking a proactive and detail-oriented Office Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Office Administrative Support Location: Boston, MA Duration: 12 months Pay rate: $22/hour Position Description: Providing general office support, including but not limited to: • Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning • Managing travel & expenses, including making travel arrangements and processing expenses for team members • Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones • Coordinating and scheduling office events, including recruiting, internal events and external client events as needed. • Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors • Assisting the Wealth Management Team in servicing clients, with a focus on operational excellence and customer service Qualifications • Proficiency in Word, Excel, PowerPoint and Outlook required • Bachelor's degree preferred but not required • A minimum of 2 years of work experience in a professional corporate environment • New graduates who have a desire to be in the financial services industry are also encouraged to apply • Strong written and verbal communication skills • Enjoys working in a team environment • Polished communication skills • Ability to multi-task and work in a fast-paced environment • Business professional environment and attire • Possess critical thinking skills and good judgment Chooses to always operate with integrity and transparency Education Bachelors Degree preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Administrative Assistant Contract at least 4 months with potential for extension Hybrid/Onsite at minimum 2 days a week in Marlborough, MA Hourly rate: $23.00-26.00/hr Must have: 3 years+ Admin experience at companies with over 500 employees Excel Word Powerpoint Outlook Expense management Administrative Assistant The Administrative Assistant will provide comprehensive support to leadership team, ensuring smooth operations and efficient coordination across a variety of administrative functions. This role requires strong organizational skills, discretion, and the ability to handle confidential and complex matters with professionalism. Key Responsibilities: Manage multiple calendars, schedule meetings, and coordinate logistics. Arrange travel itineraries, process expenses, and support timekeeping. Serve as a point of contact for internal and external inquiries, resolving issues with tact and involving cross-functional partners as needed. Maintain filing systems, records, supplies, and office organization. Coordinate meetings, trainings, and conferences, including catering, room setup, equipment, and follow-up. Assist with onboarding logistics such as ordering supplies and equipment. Provide back-up coverage and general support for other administrative staff as needed. Review and refine processes, recommending improvements to enhance efficiency. #AFHR

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple - “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.” We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe. Job Summary The Fueling Administration Assistant is responsible for supporting the efficient and accurate operation of the fueling department by ensuring all fueling tickets and transactions are accurately documented and input into the system. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced, deadline-driven environment. The expected pay rate is $24.00/hr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match, paid vacation time, sick time, and company paid holidays. Your Activities Accurately input fueling tickets and fueling transaction data into the designated fuel management system Ensure that all required details (aircraft information, flight numbers, amount dispensed, and fueling times) are accurately recorded Maintain accurate and up-to-date records of all fueling transactions Assist with EOD reconciliation and ensure that discrepancies are reported and resolved promptly Prepare daily, weekly, or monthly reports related to fuel usage and activity for internal use and client billing Serve as the point of contact for fuel-related inquiries from clients and internal teams Address any client or airline inquiries related to fuel transactions Your Profile High School Diploma or equivalent 2+ years administrative experience Flexibility to work early mornings, rotating Saturday's shifts Proficient in Microsoft Office products, especially Word and Excel Strong written and verbal communication skills for effective interaction with teams and clients Ability to manage multiple tasks simultaneously and prioritize workloads in a fast-paced environment What We Offer 401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Visit our website at to learn more about Life at Swissport. Join Swissport today and be part of a team that connects the world of aviation!

Operational Risk Governance, Risk, and Compliance (GRC) Business AdministratorCountry: United States of America Your Journey Starts Here: Santander is a global leader and innovator in the financial services industry. We believe that our employees are our greatest asset. Our focus is on fostering an enriching journey that empowers you to explore diverse career opportunities while nurturing your personal growth. We are committed to creating an environment where continuous learning and development are prioritized, enabling you to thrive both professionally and personally. Here, you will find ample opportunities to connect and collaborate with talented colleagues from around the world, sharing insights and driving innovation together. Join us at Santander, where you are supported by a culture of engagement and a commitment to your success. An exciting journey awaits, if you are interested in exploring the possibilities We Want to Talk to You! The Difference You Make: The Sr. Analyst, Operational Risk Governance, Risk, and Compliance (GRC) Business Administrator will join a team that provides critical system administration and stakeholder support for GRC software at Santander. Serves as the expert point-of-contact for a diverse array of system users and stakeholders at all levels. Performs privileged data administration activities including bulk data imports and information changes that are restricted to administrator-level access (library/taxonomy changes, etc). Controls system access and group/role assignments. Troubleshoots and drives the resolution of questions, requests, issues, defects, and incidents pertaining to the system. Liaisons with IT development, network, database, and security teams. Educates business partners on the appropriate use of the system, catering instructions to align to business needs. Facilitates dedicated training sessions and Q&A open door sessions; records video trainings; produces and maintains written Job Aid documentation. Participates in business analysis for new system features. Participates in test case design and testing of new system features. Participates in release management for new system features. Provides user base communications. Maintains administration procedure documentation and request templates. Maintains administration ticketing queue; prepares and monitors administration-related reporting and metrics. Assists senior level staff and management as requested. Performs other duties and responsibilities as assigned. What You Bring: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor's Degree or equivalent work experience: Business, Finance, Management, or equivalent field. - Required. 3+ Years work experience in Risk Management and/or Information Systems. - Required. Experience in maintaining and providing support for enterprise information systems. Basic knowledge of risk management principles and concepts. Ability to rapidly learn new software in depth to perform administrative duties. Strong troubleshooting and analytical skills, including an investigative mindset. Strong verbal and written communication skills. Ability to build and foster internal relationships. Self-starter: forward thinking, with a positive/can-do attitude. Ability to analyze bugs/defects, incidents, feature requests, and questions and provide recommendations and/or resolutions. Ability to summarize, document, and communicate information in a clear and concise manner. Ability to organize and prioritize multiple tasks to meet deadlines. Ability to work independently as well as collaboratively within a team environment. Ability to interact with integrity and a high level of professionalism with all levels of team members and management. Strong MS Office (Excel, PowerPoint, Word, and Outlook) skills. Certifications: No Certifications listed for this job. It Would Be Nice For You To Have: Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education. Experience with using, implementing, and/or maintaining Governance, Risk, and Compliance (GRC) software solutions. Experience with Microsoft Power Platform (Power Apps, Power Automate, Power BI, etc.) What Else You Need To Know: The base pay range for this position is posted below and represents the annualized salary range. For hourly positions (non-exempt), the annual range is based on a 40-hour work week. The exact compensation may vary based on skills, experience, training, licensure and certifications and location. Base Pay Range Minimum: $50,625.00 USD Maximum: $90,000.00 USD Link to Santander Benefits: Santander Benefits - 2025 Santander OnGoing/NH eGuide (foleon.com) Risk Culture: We embrace a strong risk culture and all of our professionals at all levels are expected to take a proactive and responsible approach toward risk management. EEO Statement: At Santander, we value and respect differences in our workforce. We actively encourage everyone to apply. Santander is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status or any other characteristic protected by law. Working Conditions: Frequent minimal physical effort such as sitting, standing and walking is required for this role. Depending on location, occasional moving and lifting light equipment and/or furniture may be required. Employer Rights: This does not list all of the job duties of the job. You may be asked by your supervisors or managers to perform other duties. You may be evaluated in part based upon your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not a contract for employment and either you or the employer may terminate your employment at any time for any reason. What To Do Next: If this sounds like a role you are interested in, then please apply. We are committed to providing an inclusive and accessible application process for all candidates. If you require any assistance or accommodation due to a disability or any other reason, please contact us at ****************** to discuss your needs. Primary Location: Coconut Grove, FL, Miami Coconut Grove Corp Other Locations: Florida-Coconut Grove,Texas-Dallas,New York-New York,Massachusetts-Boston Organization: Santander Holdings USA, Inc.

Administration Officer - Acmena Youth Justice Centre, Youth Justice Temporary Full time up to 7 months Clerk Grade 3/4 Salary ($84,659 - $92,701 pa), plus employer's contribution to superannuation and annual leave loading This is a targeted recruitment. While all applicants are welcome, preference will be given to candidates who meet the established standards of the role and are of Aboriginal and/or Torres Strait islander descent. This is because the Department acknowledges this lived experience contributes a perspective valuable to our work with this community. Your role Provide high level, competent administrative and clerical support including, quality client service and undertaking projects and research for Acmena Youth Justice Centre. What you'll do Provide high level clerical and administrative support and services to internal and external clients. Track and manage incoming and outgoing correspondence for the unit and determine action or referral in accordance with office procedure. Monitor and maintain store supplies and equipment. Co-ordinate and update the manager's diary and other commitments, including arranging travel, meetings, catering and other hospitality arrangements and other office functions as required. Maintain the unit's records, systems and databases, record data and file to ensure that all documentation is securely stored and readily accessed. Provide word-processing and data entry services and draft correspondence, such as, letters, memoranda, agenda, minutes, briefing notes and related documentation on behalf of the manager and unit, in line with departmental approved style guidelines including retrieving and collating complex documents and information. Undertake projects and research. Communicate with staff and clients including responding to and screening telephone and/or counter enquiries to provide a timely and effective information and referral service. Interpret and comply with work procedures, practices, policy and standards. What we're looking for Current NSW Working with Children Check clearance Appointments are subject to reference checks. Some roles may also require the following checks/ clearances: National Criminal History Record Check in accordance with the Disability Inclusion Act 2014 Download the role description. If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account. To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now' button. We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you. What We Offer We offer a variety of benefits, including: A challenging and rewarding career Flexible, autonomous work environment Competitive pay and conditions Training and development opportunities to build and maintain capabilities Health & Wellbeing and Employee Assistance Programs. Want more information? Visit our website to see more information on Working for us. We do work that really matters Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters. Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment! Are you ready to join us? Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the focus capabilities & requirements of the role as well as an up-to-date résumé (maximum 5 pages). Applications close Sunday 19 October 2025 at 11:59pm AEST. Got a question? For more information about the role or what it's like to work for DCJ, please contact the hiring manager Leela Griffin on 0477 158 057 or at **************************** If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Lisa Smith on 0456 199 105 or via ************************** Visit Recruitment adjustments on the DCJ website to learn more. Inclusion and Diversity lies at the heart of how we recruit We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups. To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website. Other Information A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people. Thank you for your interest in this role. We look forward to receiving your application. To keep up with recruitment opportunities at DCJ, follow us on Facebook: ****************************** The Welcome Experience Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: ******************************** The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW' page.

About the Opportunity Under the guidance of the Chair, the Administrative Officer provides administrative support for the operation of the English Department. This includes supporting the Chair in managing multiple budgets, in addition to helping manage the budget of faculty members with external grants; scheduling courses; managing the office; maintaining all personnel files; and coordinating materials for merit, tenure and other faculty reviews. They coordinate all departmental reporting requirements; identify, gather, and analyze data for departmental initiatives, and produce reports and budget requests. The Administrative Officer serves as the first contact for new departmental hires and coordinates faculty searches, visitors, and hiring of part time employees. The Administrative Officer also supports the Writing Program. This includes supporting the program director in managing the budget; scheduling courses; and identifying, gathering and analyzing data for program initiatives, reports and budget requests. QUALIFICATIONS Bachelor's degree in related field required, Master's preferred, with five or more years of progressively responsible administrative support experience in a fast-paced and service-oriented environment or relative combination of education and experience required. Ability to work in a flexible and innovative environment with an expanding role and shifting responsibilities. Strong interpersonal and written communication skills (including very strong writing and proofreading skills) required. High degree of diplomacy, customer service and organizational skills required. Ability to handle multiple tasks, set priorities, respond to last minute requests, solve problems, act with discretion, adapt to change, and maintain professional demeanor at all times. Willingness to be proactive, take initiative and ownership. Ability to work independently and as part of a team. Sound judgment and ability to deal effectively with matters of highly visible and confidential nature is essential. RESPONSABILITIES Administrative Management and Support Provide administrative management for the department and related programs Serve as first point of contact for faculty, staff, students, and visitors Prepare, process, and maintain departmental records, including personnel files, curriculum materials, student evaluations, tenure materials (including preparing tenure and promotion dossiers when needed), sabbatical proposals, merit evaluations, and other needed documentation. Disseminate information to and from all faculty members Assist the Department Chair and directors with projects as needed Financial Management and Personnel Transactions Participate in appropriate university training sessions for financial and human resources activities and other tasks. Process all personnel transactions including hiring of part-time faculty, work study students, and extra compensation. Process departmental financial transactions including invoices, reimbursements and corporate card reconciliations and journal vouchers. Serve as the department contact with the Dean's Office, Human Resources, and Accounts' Payable for financial and personnel transactions. Office Management Hire, schedule and train work-study and co-op students. Supervise Administrative Coordinator and ensuring their success with responsibilities. Order supplies, equipment, textbooks, and other supplies as needed. Respond to inquiries and answer correspondence in a professional and timely manner. Track office assignments and assist with office relocation logistics as needed. Events and Marketing Support events and programming and coordinate with Dean's Office contacts as needed to ensure effective execution from start to finish Take initiative to provide a high-quality experience for event attendees and provide excellent customer service to attendees, speakers, and vendors. Maintain the Department's websites and manage marketing and communications tasks including e-mail, newsletters, social media, publications, and marketing materials. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 107S Expected Hiring Range: $52,820.00 - $74,607.50 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.