Office administrator jobs in Meridian, ID - 40 jobs
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Office Administrator
Administrative Specialist
Administrative Assistant
Administrative Services Assistant
Executive Administrator
Project Assistant
Operations Administrator Assistant
Office Clerk
Department Coordinator
Management Assistant
Administrative Clerk
Office Support Clerk
Office Support Assistant
Office Assistant
Administrative Specialist
Canyon County 3.7
Office administrator job in Caldwell, ID
Starting Hourly Wage: $18.00 per hour
The Administrative Specialist provides customer service and performs clerical and administrative support to the Juvenile Probation Department. This position requires a high degree of thoroughness and accuracy. Familiarity with legal forms and procedures is required to perform these duties. The work is performed under the supervision of the Lead Administrative Specialist, but some latitude is granted for the exercise of independent judgment and initiative. The principal duties of this class are performed in a general office environment.
Key Responsibilities
· Customer Service:
o Answers incoming calls and greets walk-ins
o Refers youth and families to probation officers
o Determines family needs through interviewing and communication exchange
· Administrative and Clerical Support:
o Provides clerical support to department staff by setting appointments and taking messages
o Prepares, distributes department mail
o Transcribes recordings into reports for probation officers
o Types reports accurately and timely
o Edits and formats reports for probation officers
o E-files documents
o Verifies Juvenile Probation calendar to the iCourt calendars as assigned
· Financial and Payments:
o Takes payments from youth and families
o Manages daily petty cash
o Reconciles payments in iCourt and the case management system
· Data Entry and Database Updates:
o Enters petitions, diversions, and probation violation case information
o Scans case-related documents to the Case Management System
o Records drug test results and assists probation officers in managing referrals to outside agencies
· Other Duties:
o Performs all work duties and activities following county policies, procedures and safety practices
o Other duties as assigned
Qualifications
Skills and Abilities:
· Legal terminology and legal forms, methods and procedures
· Basic bookkeeping skills
· Court procedures and practices
· Office equipment, practices and procedures
· English grammar and punctuation
· Department policies and operations as applied to the work performed
· Work cooperatively and constructively with fellow workers and members of the public to provide the highest level of customer service
· Follow oral and written instructions
· Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks promptly
· Type a minimum of 50 wpm
Special Qualifications
· Successfully complete a background investigation
· Ability to become a Notary Public
Education and Experience
· High school diploma or GED equivalency
· One to three years of experience in relevant roles or industries
Essential Physical Abilities
· Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly
· Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information
· Visual acuity, with or without an accommodation, to read instructions, review and organize documents
· Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks
· Ability to lift to 50lbs
Disclaimer:
To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.
Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.
$18 hourly 43d ago
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Project Assistant
Rosendin 4.8
Office administrator job in Idaho City, ID
Job Description
Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.
Why Rosendin?
Committed. Innovative. Engaged.
If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!
YOUR NEXT OPPORTUNITY:
The Project Assistant is responsible for providing project management support to the Project team. This position may include general administrative support.
WHAT YOU'LL DO:
Recap and track Potential Change Orders (PCO's).
Ability to price up material vouchers.
Write up and keep track of all Request for Information (RFI's).
Track certified payroll for Rosendin and all subcontractors and fill out all necessary forms the job requires. e.g., HRC forms, OCIP Compliance.
Ability to update project schedules on Microsoft Projects or Sure Track.
Monthly billing (Schedule of Values/Cover sheet)
Create and update material flow sheets. e.g., Fixtures and Fire Alarm devices; Subcontract/Change Order logs; Submittal logs.
Ability to obtain quotes from vendors and some light material ordering.
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.
WHAT YOU'LL NEED TO BE SUCCESSFUL:
Knowledge and ability to read blueprints; materials and pricing using Biddle Book; project management procedures and working knowledge of scheduling software
Computer, filing, and 10-key skills required
Attention to detail is necessary; strong analytical skills favored
Strong organizational, record-keeping and follow-up skills
High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
Proficient in using Microsoft Projects; Suretrack; Oracle and SharePoint experience preferred
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
Prioritize and manage multiple tasks, changing priorities as necessary
Work under pressure and adapt to changing requirements with a positive attitude
Oral and written communication skills as required for the position
Self-motivated, proactive and an effective team player
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
WHAT YOU BRING TO US:
Associate degree in Business Management, Construction Management, or related field
Bachelor's degree preferred
Minimum 1-2 years' project management support experience, preferably in a construction environment
Experience in the construction industry
Can be a combination of education, training, and relevant experience
TRAVEL:
0%
WORKING CONDITIONS:
General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
Noise level is typically low to medium; it can be loud on a job site.
Occasional lifting of up to 30 lbs.
We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
$50k-67k yearly est. 9d ago
Office Administrator
Plumbing Solutions of Idaho 3.8
Office administrator job in Meridian, ID
Job Description
Plumbing Solutions of Idaho is looking for a friendly and reliable OfficeAdministrator to join our team in Meridian, ID. This administrative position earns $26/hour.
Our team also enjoys a comprehensive benefits package. this includes:
Health insurance
HSA with company contributions
Paid dental, vision, and life insurance
EAP benefits
401(k) with matching
Short-term disability
Tuition reimbursement
Paid Holidays and vacation
Company events
ABOUT THIS OFFICEADMINISTRATOR JOB
You'll work Monday through Friday, 8:00 AM to 5:00 PM in our Meridianoffice. This is a full-time, on-site administrative role.
Your day will be spent keeping the office running smoothly. You'll handle payroll and processing, take care of accounts receivable and accounts payable, and use ServiceTitan to help manage our operations. You'll answer phones, help team members with what they need, and make sure our processes stay organized and on schedule. Every day, you'll be part of a supportive team that works hard and enjoys working together.
Would you excel in this OfficeAdministrator position? Here's what you need:
1+ year(s) of ServiceTitan experience
1+ year(s) of bookkeeping or payroll experience
Strong focus on teamwork and being a great culture fit
Three or more years of relevant experience is a bonus. Any other accounting or bookkeeping experience is also a plus.
ABOUT US
For over 15 years, we have proudly served our community as a trusted name in in-home services, consistently going above and beyond to earn our clients' trust and deliver results that reflect our commitment to quality. Our team is made up of skilled, dependable professionals who are both friendly and welcoming, working together in a family-oriented culture where teamwork comes naturally. We value and appreciate our employees, showing that through performance rewards, excellent benefits and perks, and a supportive work environment that encourages everyone to thrive.
If this sounds like the kind of administrative role you'd enjoy, we'd love to hear from you. Apply today through our 3-minute, mobile-friendly initial application and take the first step!
$26 hourly 6d ago
Project Admin / Exec Admin
Elevate-Studio
Office administrator job in Meridian, ID
Job Description
The Opportunity
This role starts as a Project/OfficeAdministrator and is designed to grow into a true Executive Administrator as the company expands.
You'll be the connective tissue across owners, field teams, subs, and clients. In the near term, that means driving day-to-day project and office operations. Long term, you'll help protect executive time, refine systems, and build out the administrative backbone of the business.
This is a fit for someone who:
Likes to build systems, not just “do tasks”
Enjoys wearing multiple hats in a growing small business
Is curious about automation, AI tools, and smarter workflows
Wants a long-term home where they can grow with the company
Key Responsibilities
Project & OfficeAdministration
Support project set-up, documentation, and closeout (contracts, COIs, permits, change orders, etc.)
Track invoices, pay applications, and basic job cost-related admin (routing, approvals, follow-up)
Maintain organized digital and physical files for projects, vendors, and clients
Handle incoming calls, mail, and general office coordination; route items to the right person quickly
Executive & Owner Support
Triage owners' inboxes and highlight what actually needs their attention
Own calendar management, meetings, and basic travel coordination
Draft and polish emails, client updates, and internal communications for owner review
Protect focus time by filtering requests, setting expectations, and organizing priorities
Workflow, Systems & Automation
Map how admin work currently flows: from emails and invoices to approvals, payments, and follow-through
Spot friction, delays, and repeat issues in existing workflows and recommend improvements
Use tools like AI, templates, and basic automations to reduce repetitive work across email, scheduling, and documentation
Periodically audit admin workflows and systems for accuracy, time savings, and clarity
Operational Gatekeeping
Act as the first filter for incoming requests: should this be automated, delegated, scheduled, or escalated?
Help build simple SOPs so recurring tasks don't bounce back to the owners
Keep admins, field staff, and owners aligned on what is urgent vs. important
Core Competencies
The right person brings a mix of:
Administrative Workflow Understanding
Sees the full path of a process (e.g., invoice intake → approval → payment → filing)
Can track and manage workflows even if they aren't doing every step
Notices where things typically stall or get messy
AI & Automation Competency
Uses tools like ChatGPT and other AI platforms to draft emails, summarize notes, and build light SOPs
Asks, “How can this be automated?” before defaulting to manual work
Interested in staying current on basic productivity and automation tools
Executive Time Protection & Operational Gatekeeping
Filters inputs so the owners focus on the few things that truly need their involvement
Knows how to say “not now” gracefully and reroute requests
Organizational Design Mindset
Thinks in systems, not individual tasks
Wants to build structures that run smoothly with minimal owner involvement
Industry Familiarity (Nice to Have)
Background in construction, trades, or residential remodeling is helpful but not required
Comfortable working with subs, suppliers, and clients in a project-based environment
Ideal Background
3-7+ years in administrative roles (project admin, office admin, coordinator, EA, or similar)
Experience in construction, trades, field services, or another project-based business is required.
Strong written and verbal communication; can draft clear, concise, professional messages
High comfort with technology: email, calendars, shared drives, task tools, and AI platforms
Track record of making things simpler, faster, and easier for leadership teams
High integrity, discretion, and maturity in handling sensitive information
$28k-44k yearly est. 6d ago
Marketing & CRM Assistant - Veteran's Lending Group
Crosscountry Mortgage 4.1
Office administrator job in Meridian, ID
CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture.
A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down.
CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program.
Position Overview:
The Marketing & CRM Assistant position optimizes daily CRM interactions with sales and support staff while overseeing and distributing incoming leads from various marketing and digital advertising sources within our mortgage company. This role ensures that leads are efficiently managed, reconciled, and converted by sales teams.
This position supports our Veteran's Lending Group team.
Job Responsibilities:
CRM Management:
Assist in the design, implementation, and execution of targeted email, SMS, and print marketing campaigns to engage customers and drive conversions.
Collaborate with Marketing and Sales teams to align CRM marketing initiatives with overall business objectives and strategies.
Analyze and map out customer journeys to identify key touchpoints and opportunities for enhanced engagement and retention.
Refine automated journeys that nurture leads, improve customer retention, and promote new and existing products.
Utilize CRM tools to automate marketing processes, ensuring timely and relevant communication with customers.
Implement A/B testing strategies to optimize email content, subject lines, and timing for improved response rates.
Monitor and report on key performance metrics, providing actionable insights to improve campaign effectiveness.
Lead Management:
Monitor and maintain incoming leads from various marketing channels.
Check the CRM for duplicate contact records to ensure data integrity.
Effectively automate distribution of leads to various loan teams based on established criteria and team performance.
Regularly reconcile all leads, ensuring accurate tracking and reporting.
Analyze lead conversion metrics and prepare reports for management.
Collaboration & Training:
Work closely with loan officers and sales teams to provide insights on lead quality and conversion rates.
Assist sales teams in understanding lead distribution processes and best practices.
Develop and deliver comprehensive training programs for CRM users, ensuring effective utilization of the system.
Create training materials including manuals, presentations, and e-learning modules.
Conduct regular workshops and one-on-one training sessions to enhance user proficiency in CRM tools.
Continuous Improvement:
Stay updated on industry trends and best practices in lead management and CRM usage.
Identify areas for improvement in lead management processes and recommend strategies for optimization.
Qualifications and Skills:
Bachelor's degree in Marketing, Business Administration, Communications, or related field, or equivalent combination of education/experience.
2-4 years of customer service experience; experience in lead management or sales support is a plus.
Experience interacting with a CRM; proficiency in lead tracking systems (e.g., Salesforce, HubSpot).
Mortgage industry experience is a plus; helpdesk or technical support experience is preferred.
Excellent attention to detail, organizational and analytical skills.
Effective communication, collaboration and problem resolution skills.
Veterans are strongly encouraged to apply.
Experience supporting Military veterans or active-duty service members, preferred.
This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com
CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: **********************************
California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants.
CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion.
CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************
$38k-48k yearly est. Auto-Apply 5d ago
Plant Operations Assistant
Avista Senior Living Management
Office administrator job in Meridian, ID
Spring Gardens Senior Living has a remarkable opportunity for an exceptional Plant Operations Assistant to assist us in managing our Senior Care Community in beautiful MeridianIdaho. The ultimate mission of this role is to assure our Plant Operations Team continues to drive resident/guest satisfaction by exceeding their expectations.
Your Benefits:
Competitive Pay
Paid Time Off (Vacation, Sick, Personal)
Referral Bonus Program
Comprehensive Health Insurance Plan
Employee Assistance Program
Job Duties:
Supports the philosophy, mission, commitment, vision, and values of Avista.
Perform a wide variety of building maintenance and mechanical work including carpentry, electrical, plumbing, interior and exterior painting, masonry, drywall repair, HVAC, small appliance and minor equipment repair.
Utilize TELS work orders and promptly respond to on-going maintenance and repair issues.
Performs routine maintenance and repairs on the community and equipment.
Ensures that work/assignment areas are clean and that equipment, tools, supplies, etc., are properly stored before leaving such areas on breaks, end of work day, etc.
Follows established fire and disaster safety policies and procedures.
Ensures that established infection control and universal precautions practices are maintained.
Reports all unsafe/hazardous conditions, defective equipment, etc., to the supervisor immediately.
Ensures that maintenance supplies have been replenished in work areas, as necessary.
Promotes a team effort ~ Participate in our On-Call rotation schedule to assure the building is covered 24/7.
Prepare, and assure all apartments/rooms are rent-ready before new residents move into the Community.
Walk the community at least weekly and identify areas that need repair or maintenance and follow-up on corrective actions.
Keeps supervisor informed of supply needs ~ Performs other duties as deemed necessary.
Qualifications
Requirements:
Previous experience in maintenance.
Drivers License (Required) ~ High School Diploma or Equivalent.
Strong maintenance knowledge in the following areas: Basic Plumbing (faucets, toilets, garbage disposal, irrigation, etc…) ~ General Electrical (outlets, GFI, Breakers) ~ Carpentry ~ Painting, Drywall, Caulking ~ Tile and Carpet Installation ~ HVAC ~ Some Appliance experience ~ Some Roof and Fencing.
Must be dependable, punctual and can anticipate and prioritize tasks on a daily basis.
Ability to lead, organize and finish assigned tasks in a timely manner.
Be able to work under pressure, multi-task and problem solve independently.
$26k-36k yearly est. 2d ago
Office Administrator
Adecco Us, Inc. 4.3
Office administrator job in Meridian, ID
Adecco is immediately hiring a part-time Administrative Assistant to our team with an expectation of working 20-25 hours over four to five days per week. Exact dates are flexible and will grow into full time. The ideal candidate is highly organized, detail-oriented, and capable of managing their workload while prioritizing tasks in a fast-paced environment.
The Administrative Assistant would perform daily clerical operations, provide administrative support to the Executive Support Leader and other office and field personnel as directed. Organization and communication skills are paramount.
**Responsibilities:**
+ Manage and maintain office supplies and inventory.
+ Checking in office visitors
+ Answer and direct phone calls and emails to the appropriate individuals.
+ Perform general clerical duties, including photocopying, scanning, and filing.
+ Maintaining files
+ Process and distribute incoming and outgoing mail and packages.
+ Assist with maintaining office cleanliness and organization.
+ Perform other administrative duties as assigned by leadership.
**Requirements:**
+ Positive attitude.
+ Warm and friendly disposition.
+ Proficiency in MS Office (especially MS Excel and MS Word).
+ Excellent time management skills and ability to multitask.
+ Strong attention to detail and organizational skills.
+ Ability to communicate effectively, both verbally and in writing.
+ Ability to maintain confidentiality and handle sensitive information.
+ Flexibility to work part-time hours, as needed.
**Pay:**
+ $ $18-$22 per hour depending on experience
**Pay Details:** $18.00 to $22.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to **********************************************
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
$18-22 hourly 4d ago
Administrative Office Coordinator
Sevita 4.3
Office administrator job in Meridian, ID
Office Coordinator Meridian, ID Full Time Salary: $17.50/hr Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission. Support management with administrative duties, including scheduling, travel planning, and routine correspondence.
Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
Provide backup support for administrative staff.
Assure training and continuing in-service training instruction is received by all staff.
Assist in preparation and maintenance of contracts and contract proposals.
Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
Organize and plan department/program meetings, training, and events.
May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
Perform timekeeper responsibilities.
Qualifications:
Associates degree in related field
2-3 years of experience in administrative support or an equivalent combination of education and experience
Strong attention to detail and organizational skills
Ability to multi-task and meet deadlines
Effective communication skills to manage relationships
A reliable, responsible attitude and a compassionate approach
A commitment to quality in everything you do
Why Join Us?
Full, Part-time, and As Needed schedules available.
Full compensation/benefits package for full-time employees.
401(k) with company match.
Paid time off and holiday pay.
Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers.
Enjoy job security with nationwide career development and advancement opportunities.
We have a rewarding work environment with awesome co-workers - come join our team - Apply Today!
$17.5 hourly 9d ago
Clayton Homes Office Coordinator - Caldwell, ID
Clayton Homes 3.9
Office administrator job in Caldwell, ID
Office Coordinator
Clayton is the nation's leading housing provider, offering a vertically integrated approach to building, selling, and insuring affordable homes.
Responsibilities:
Administrative Support
Assemble, update, and maintain customer files as needed for Home Center processes and compliance, ensuring record retention policies are adhered to.
Assist Home Center team members in working with Home Office liaisons to carry out sales, marketing, human resource and other business processes.
May assist in preparation of sales packages, complete parts orders, billback requests for payments from manufacturer on covered items, and schedule service through contractors.
Communication Liaison
Prepare letters, flyers for Home Center promotions, copies, business card requests, and other correspondence as requested by the Home Center Manager.
This position serves as a point of contact between different departments or individuals within the organization, relaying messages and ensuring effective communication channels. Interacts with clients, visitors, and employees, providing assistance and ensuring a positive experience for all.
Office Organization and Management
Assist customers with general questions, route phone calls and messages accurately and quickly.
May assist with office compliance and internal audit preparation.
Assist Home Center Manager in collecting invoices, scheduling payment to contractors, making bank deposits, etc.
Can operate and perform tasks associated with the role of Office Coordinator in Vantage:
Vantage tasks
SES Pro
My Home Service
Competencies:
Time Management
- Able to manage multiple responsibilities by being organized and keeping on top of important time-sensitive tasks.
Quality Focus
- Able to manage the efficiency, accuracy, completeness, and integrity of the work that they produce. They also recommend improvements in procedures to continually improve the quality of work produced.
Adaptability
- Able to shift course when external influences affect an initial plan and they are able to alter standard procedures when necessary and juggle multiple demands as required.
Planning and Priority Setting
- Identify priorities and develop detailed action plans that include objectives, accountabilities, timeframes, standards, review stages, and contingencies.
Composure and Resiliency
- Able to deal effectively with pressure, recover quickly from setbacks, and remain optimistic and persistent even under adversity. They are also able to maintain self-confidence and avoid overly emotional responses in tense or difficult situations.
Requirements:
Proficient in Microsoft Word, Excel, and Outlook Express
Able to multi-task and adapt to changes with ease
Strong written and verbal communication skills
Possess strong customer service skills
High School diploma or equivalent
Professional demeanor and appearance
Able to comply with all company policies and procedures
Must be reliable and dependable
Able to work effectively and efficiently in a team environment
Cooperative and collaborative, willing and eager to work in a team environment, assist with miscellaneous duties as required
Experience is a plus
Must be able to operate in a sedentary environment; independently operate a computer, phone, copier and other office machinery; occasionally move furniture décor, and complete light cleaning.
Compensation:
As an Office Coordinator with Clayton, you will receive an hourly wage ranging from $22.00-$25.00, dependent upon experience.
Why Clayton?
Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Clayton provides competitive 401K programs including investment options and company matching for full and part time team members after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, Employee Assistance Programs, paid time off, paid holidays and more.
As part of Clayton's commitment to Opening Doors to a Better Life, Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs.
Home Centers are closed on Sundays - we believe in offering a balanced working environment.
Clayton is committed to creating an inclusive workplace. Clayton is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Business Unit - B00009
Clayton Retail
$22-25 hourly Auto-Apply 13d ago
Retail Department Coordinator
Marshalls of Ma
Office administrator job in Meridian, ID
Marshalls
At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer.
Job Description:
Opportunity: Grow Your Career
Responsible for executing receiving and merchandising standards while ensuring Associates are processing efficiently and effectively, and working as a team. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store. Role models exceptional customer service.
Creates a positive internal and external customer experience
Promotes a culture of honesty and integrity; maintains confidentiality
Orchestrates truck delivery, prioritizing the processing of merchandise onto the sales floor
Trains and mentors Associates on established merchandising and processing principles
Ensures merchandise is properly tagged, hung, secured, and coded
Communicates with the Coordinator on Duty to ensure efficient flow of goods to sales floor
Ensures Associates complete tasks and activities according to store plan; prioritizes as needed
Monitors productivity of team and coaches as necessary
Organizes and rotates back stock for easy replenishment
Maintains and upholds merchandising philosophy and signage standards
Maintains all organizational, cleanliness and recovery standards for the backroom area
Ensures compliance with recycling and, where applicable, hazardous waste programs
Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates
Provides and accepts recognition and constructive feedback
Partners with Management on Associate training needs to increase effectiveness
Ensures adherence to all labor laws, policies, and procedures
Promotes credit and loyalty programs
Supports and participates in store shrink reduction goals and programs
Promotes safety awareness and maintains a safe environment
Other duties as assigned
Who We're Looking For: You.
Able to work a flexible schedule, including nights and weekends
Superior communication and organizational skills with attention to detail
Capable of multi-tasking
Able to respond appropriately to changes in direction or unexpected situations
Team player, working effectively with peers and supervisors
Capable of lifting heavy objects with or without reasonable accommodation
Able to train others
1 year retail and 6 months of leadership experience
Benefits include: Associate discount; EAP; smoking cessation; bereavement; 401(k) Associate contributions; child care & cell phone discounts; pet & legal insurance; credit union; referral bonuses. Those who meet service or hours requirements are also eligible for: 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long term disability; paid parental leave; paid holidays/vacation/sick; auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to the terms of the applicable plan or program and may change from time to time. Contact your TJX representative for more information.
In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.
Address:
2020 North Eagle Road
Location:
USA Marshalls Store 0871 Meridian IDThis position has a starting pay range of $15.00 to $15.50 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.
Discover the Westmark Difference!!
Are you looking for a career? Do you want to be valued as an individual on a team? Do you want to learn, grow, and make a difference in your community? Westmark offers outstanding stability, a variety of career opportunities and exceptional work/life balance.
· 60 % of our employees have been part of the Westmark family for 5+ years.
· 71% of our employees who have been part of the Westmark family for one year or more have received at least one promotion.
· 85% of our managers were promoted from within the company.
· Westmark has been in business since 1954 and has recently grown to over $1.2 billion in assets, 15 branches, and over 70,000 members!
We also have some of the most impressive benefits in the industry:
· Paid Time Off (3 to 5 weeks per year, depending on tenure) PLUS 11 paid holidays.
· Excellent health insurance options for employees and family with shared premiums
· 401k with 75% company match and 2% profit sharing contribution
· Tuition Reimbursement and Scholarships
· Employee Assistance Program (Free counseling and legal services)
Position Summary: Performs a variety of clerical functions to support the Westmark Investment Services Program under general supervision. Responsibilities include managing administrative tasks, ensuring accurate record-keeping, and providing organizational support to facilitate efficient program operations. The role requires attention to detail, effective communication, and the ability to handle multiple priorities in a professional manner.
Schedule: Approximately 40 hours within a Monday through Friday work week
Responsibilities:
Provide clerical and administrative support to the Westmark Investment Services (WIS) Program, ensuring operational efficiency.
Schedule appointments with WIS representatives by placing marketing calls to prospective clients from referrals.
Prepare and distribute client correspondence, including birthday cards, welcome letters, and client review letters.
Perform account maintenance transactions, such as processing address changes, deposits, and withdrawals for clients.
Serve as the primary point of contact for organizing, maintaining, and administering the Client Referral Program and Referral Tracking.
Assist with planning and coordinating client seminars and events presented by WIS representatives.
Manage and update client information in Redtail CRM, including tracking referrals, entering client data, and organizing workflows.
Guide clients in setting up and navigating Account View Online Access.
Support WIS representatives by conducting follow-up calls with clients after appointments and addressing client inquiries.
Execute any additional duties assigned by the WIS Administrator.
Requirements
Qualifications:
Education: High school diploma required; college degree preferred.
Experience: Office management experience preferred, with proven ability to organize and manage administrative tasks.
Technical Skills: Proficiency in personal computers, word processing software, Excel spreadsheets, and client management systems such as Redtail CRM.
Communication: Strong oral and written communication skills, with a focus on professionalism and customer service.
Attention to Detail: Demonstrated accuracy and efficiency in processing detailed material.
Self-Motivation: Ability to work independently, prioritize tasks, and manage time effectively.
Key Competencies:
Client Focus: Ability to interact with members and co-workers professionally, representing Westmark with integrity and enthusiasm.
Reliability: Maintains consistent attendance and takes accountability for actions.
Organization: Exceptional organizational skills to manage multiple tasks, referral programs, and client workflows efficiently.
Team Collaboration: Works cooperatively with WIS representatives and administrators to support program goals.
Technical Proficiency: Expertise in using CRM tools, maintaining client records, and performing account maintenance transactions.
Adaptability: A proactive self-starter with the ability to adapt to evolving priorities and provide innovative solutions.
Physical Requirements:
Manual Dexterity and hand-eye coordination for tasks such as typing and operating office equipment.
Sitting for extended periods of time.
Visual and auditory abilities to understand and communicate with the public.
Repetitive motion using wrists, hands, and fingers.
Occasionally lift and carry up to 15 lbs., if required for departmental tasks.
Westmark Credit Union is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Salary Description $17.68 - $20.00
$31k-35k yearly est. 10d ago
Administrative Clerk
Legal Disclaimer
Office administrator job in Mountain Home, ID
Admin Clerk
This position requires an active Public Trust clearance or the ability to obtain a Public Trust clearance to be considered.
requires being a US Citizen.
Specializes in the ability to track and obtain initial specialty care and deferred to network primary care referrals to include obtaining clear legible reporting, (CLR), from military treatment facilities, (MTF), network and non-network providers. Chasing CLRs NLT 60 days from when the referral was entered or when there is evidence of a claim. Complete CLR upload no later than (NLT) 180 calendar days after the order entry date. Import/scan CLRs into the correct patients' medical record, follow-up with MTF specialty care providers who did not complete CLR referral results in accordance with business rules, and prepare referral management data reports/metrics, using referral tracking data tools. Demonstrate medical ethics, telephone etiquette, office, administrative, and clerical skills to provide positive, courteous, and professional customer service support to patients and staff.
Compensation & Benefits:
Estimated Starting Salary Range for Admin Clerk: $38,604.80
Pay commensurate with experience.
Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.
Admin Clerk Responsibilities Include:
Shall read, understand, speak, and write English fluently.
General officeadministrative and clerical skills to perform receptionist duties and answer telephones.
Operational computer skills with general working knowledge of word processing, and Microsoft applications (including Windows, Word, Excel, Outlook).
Understanding of medical terminology preferred.
Prepare referral management data reports/metrics, using referral tracking data tools.
Knowledge of or ability to learn computer applications, such as MHS Genesis preferred.
One (1) year of healthcare administrative experience in either an inpatient or outpatient care setting within the last three (3) years required.
General medical ethics, telephone etiquette, written/verbal/electronic communication, and customer service skills.
Performs other job-related duties as assigned.
Admin Clerk Experience, Education, Skills, Abilities requested:
High school diploma or General Educational Development (GED) equivalency.
College classes or degree preferred.
Must pass pre-employment qualifications of Cherokee Federal.
Company Information:
Cherokee Nation Integrated Health (CNIH) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNIH, visit cherokee-federal.com.
#CherokeeFederal #LI #LI-REMOTE
Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.
Similar searchable job titles:
Administrative Assistant
Office Clerk
Receptionist
Data Entry Clerk
Office Assistant
Keywords:
Recordkeeping
Filing
Data Entry
Scheduling
Office Support
Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request.
Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.
Please Note: This position is pending a contract award. If you are interested in a future with Cherokee Federal, APPLY TODAY! Although this is not an approved position, we are accepting applications for this future and anticipated need.
$38.6k yearly Auto-Apply 60d+ ago
CXT Inc. - Administrative Assistant
L. B. Foster 4.7
Office administrator job in Nampa, ID
Who you are.... As an Administrative Assistant, you provide a variety of administrative duties, including being the first point of contact with customers, vendors, visitors, and prospective candidates, and providing administrative support to plant leadership and support groups.
This Position
* Responsible for coverage of the front lobby directing visitors and delivery trucks to appropriate personnel and manage incoming calls.
* Shipping, receiving and distribution of office packages, mail, etc.
* Responsible to code and submit custom product Accounts Receivable invoices for processing.
* Responsible for accounts payable processing including resolution of discrepancies between invoice and receiving and scanning of invoices to Corporate Accounts Payable.
* Provide support to Estimators with sales orders as required.
* Perform a variety of office support activities.
* Other duties as assigned.
What Do You Need
* High school diploma or equivalent required
* 2 years of administrative support experience in a fast-paced environment
* Strong written and verbal communication skills and organization and prioritization skills
* Proficient with Microsoft Office suite including Excel, Word, PowerPoint, Outlook
* SAP experience a plus
* Self-starter to perform work independently
* Ability to work with confidential information
* Creative mind for organizing employee events a plus
Core Competencies
* Teamwork
* Communication
* Customer focus
* Integrity and trust
* Adaptability
* Accountability
* Attention to detail
* Time Management
The Benefits:
* Medical, dental, vision benefits the first day of the month after hire
* Market-leading 401(k) program with company match
* 3 Weeks' Vacation accrual first 1 to 5 years
* 10 Paid Holidays per Year
* Paid Parental Leave
* 100% tuition reimbursement
* Career development and advancement opportunities
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c).
$27k-34k yearly est. 15d ago
Warehouse Office Support
Home Depot 4.6
Office administrator job in Nampa, ID
Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders
$24k-29k yearly est. 60d+ ago
Administrative Assistant
Agri Beef-Real Families, Great People, Exceptional Beef 4.3
Office administrator job in Nampa, ID
Come MEAT Us!
Join the Agri Beef team, where our talented people are the foundation of our success. We produce world-renowned Snake River Farms and Double R Ranch beef, which are coveted by top chefs around the globe …. and which you will have discounted access to, becoming the hero of your backyard BBQ's.
From ranch to table, we are committed to producing the finest beef available. We are more than just a place to work, we are a family! With ample growth opportunity, competitive wages and benefits, and a strong family culture, we're here to welcome you home!
Assisting the feedyards with the nutrition and health of growing cattle, PerforMix Nutrition Systems is an Agri Beef subsidiary that assists in developing balanced diets for our cattle-along with other beef and dairy cattle throughout the Northwest-with the guidance of first-class cattle nutritionists. PerforMix develops and produces the highest quality feed supplements on the market. The company is comprised of nutritionists, a logistics fleet, sales force, quality control managers, and administrative support. This team understands that proper nutrition is key to the production of exceptional Northwest beef.
PerforMix in Nampa is hiring an Administrative Assistant. The Administrative Assistant is responsible for clerical tasks in the assigned facility such as accounts payable, accounts receivable, customer service, and assisting the sales team.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provide customer service support including answering incoming calls, assisting walk-in customers, and serving as the first point of contact for credit-lock emails and credit card payments.
Assist with the maintenance of customer information in DAX, including creating and updating customer maps.
Assist in sales orders/ invoicing as needed.
Process deposits, cash clearing, and weekly accounting reports.
Provide backup support for Accounts Payable (AP), Accounts Receivable (AR), fully cross trained in both.
File management for (AP & AR).
Handle incoming and outgoing mail (USPS, UPS, FedEx), including signing for deliveries and sending UPS packages for internal staff.
Reconcile and pay the UPS bill online.
Manage office and supply needs including ordering office supplies, paper products, Friday food, and supporting hat/shirt inventory.
Back-up for internal communications (BSU, meat orders, tickets, etc.).
Maintain consistent and punctual attendance.
Perform other related duties as assigned.
QUALIFICATIONS:
AP/AR experience
Basic math skills
Must have strong computer skills, including a working knowledge of Microsoft Office suite
Time management
Ability to multitask
Advanced organizational skills
Customer Service experience
EXPERIENCE & EDUCATION:
High school diploma or general education degree (GED)
Minimum of one (1) year of related experience and/or training
$29k-35k yearly est. 42d ago
Administrative Specialist
Canyon County (Id 3.7
Office administrator job in Caldwell, ID
Starting Hourly Wage: $18.00 per hour The Administrative Specialist provides customer service and performs clerical and administrative support to the Juvenile Probation Department. This position requires a high degree of thoroughness and accuracy. Familiarity with legal forms and procedures is required to perform these duties. The work is performed under the supervision of the Lead Administrative Specialist, but some latitude is granted for the exercise of independent judgment and initiative. The principal duties of this class are performed in a general office environment.
Key Responsibilities
* Customer Service:
o Answers incoming calls and greets walk-ins
o Refers youth and families to probation officers
o Determines family needs through interviewing and communication exchange
* Administrative and Clerical Support:
o Provides clerical support to department staff by setting appointments and taking messages
o Prepares, distributes department mail
o Transcribes recordings into reports for probation officers
o Types reports accurately and timely
o Edits and formats reports for probation officers
o E-files documents
o Verifies Juvenile Probation calendar to the iCourt calendars as assigned
* Financial and Payments:
o Takes payments from youth and families
o Manages daily petty cash
o Reconciles payments in iCourt and the case management system
* Data Entry and Database Updates:
o Enters petitions, diversions, and probation violation case information
o Scans case-related documents to the Case Management System
o Records drug test results and assists probation officers in managing referrals to outside agencies
* Other Duties:
o Performs all work duties and activities following county policies, procedures and safety practices
o Other duties as assigned
Qualifications
Skills and Abilities:
* Legal terminology and legal forms, methods and procedures
* Basic bookkeeping skills
* Court procedures and practices
* Office equipment, practices and procedures
* English grammar and punctuation
* Department policies and operations as applied to the work performed
* Work cooperatively and constructively with fellow workers and members of the public to provide the highest level of customer service
* Follow oral and written instructions
* Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks promptly
* Type a minimum of 50 wpm
Special Qualifications
* Successfully complete a background investigation
* Ability to become a Notary Public
Education and Experience
* High school diploma or GED equivalency
* One to three years of experience in relevant roles or industries
Essential Physical Abilities
* Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly
* Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information
* Visual acuity, with or without an accommodation, to read instructions, review and organize documents
* Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks
* Ability to lift to 50lbs
Disclaimer:
To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.
Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.
$18 hourly 43d ago
Administrative Office Coordinator
Sevita 4.3
Office administrator job in Meridian, ID
**Mentor Community Services** , a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.
**Office Coordinator**
**Meridian, ID**
**Full Time**
**Salary: $17.50/hr**
Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission. Support management with administrative duties, including scheduling, travel planning, and routine correspondence.
+ Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
+ Provide backup support for administrative staff.
+ Assure training and continuing in-service training instruction is received by all staff.
+ Assist in preparation and maintenance of contracts and contract proposals.
+ Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
+ Organize and plan department/program meetings, training, and events.
+ May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
+ Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
+ Perform timekeeper responsibilities.
**_Qualifications_** :
+ Associates degree in related field
+ 2-3 years of experience in administrative support or an equivalent combination of education and experience
+ Strong attention to detail and organizational skills
+ Ability to multi-task and meet deadlines
+ Effective communication skills to manage relationships
+ A reliable, responsible attitude and a compassionate approach
+ A commitment to quality in everything you do
**_Why Join Us?_**
+ Full, Part-time, and As Needed schedules available.
+ Full compensation/benefits package for full-time employees.
+ 401(k) with company match.
+ Paid time off and holiday pay.
+ Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers.
+ Enjoy job security with nationwide career development and advancement opportunities.
**We have a rewarding work environment with awesome co-workers - come join our team -** **_Apply Today!_**
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.
We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.
_As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law._
Job DescriptionDescription:
Discover the Westmark Difference!!
Are you looking for a career? Do you want to be valued as an individual on a team? Do you want to learn, grow, and make a difference in your community? Westmark offers outstanding stability, a variety of career opportunities and exceptional work/life balance.
· 60 % of our employees have been part of the Westmark family for 5+ years.
· 71% of our employees who have been part of the Westmark family for one year or more have received at least one promotion.
· 85% of our managers were promoted from within the company.
· Westmark has been in business since 1954 and has recently grown to over $1.2 billion in assets, 15 branches, and over 70,000 members!
We also have some of the most impressive benefits in the industry:
· Paid Time Off (3 to 5 weeks per year, depending on tenure) PLUS 11 paid holidays.
· Excellent health insurance options for employees and family with shared premiums
· 401k with 75% company match and 2% profit sharing contribution
· Tuition Reimbursement and Scholarships
· Employee Assistance Program (Free counseling and legal services)
Position Summary: Performs a variety of clerical functions to support the Westmark Investment Services Program under general supervision. Responsibilities include managing administrative tasks, ensuring accurate record-keeping, and providing organizational support to facilitate efficient program operations. The role requires attention to detail, effective communication, and the ability to handle multiple priorities in a professional manner.
Schedule: Approximately 40 hours within a Monday through Friday work week
Responsibilities:
Provide clerical and administrative support to the Westmark Investment Services (WIS) Program, ensuring operational efficiency.
Schedule appointments with WIS representatives by placing marketing calls to prospective clients from referrals.
Prepare and distribute client correspondence, including birthday cards, welcome letters, and client review letters.
Perform account maintenance transactions, such as processing address changes, deposits, and withdrawals for clients.
Serve as the primary point of contact for organizing, maintaining, and administering the Client Referral Program and Referral Tracking.
Assist with planning and coordinating client seminars and events presented by WIS representatives.
Manage and update client information in Redtail CRM, including tracking referrals, entering client data, and organizing workflows.
Guide clients in setting up and navigating Account View Online Access.
Support WIS representatives by conducting follow-up calls with clients after appointments and addressing client inquiries.
Execute any additional duties assigned by the WIS Administrator.
Requirements:
Qualifications:
Education: High school diploma required; college degree preferred.
Experience: Office management experience preferred, with proven ability to organize and manage administrative tasks.
Technical Skills: Proficiency in personal computers, word processing software, Excel spreadsheets, and client management systems such as Redtail CRM.
Communication: Strong oral and written communication skills, with a focus on professionalism and customer service.
Attention to Detail: Demonstrated accuracy and efficiency in processing detailed material.
Self-Motivation: Ability to work independently, prioritize tasks, and manage time effectively.
Key Competencies:
Client Focus: Ability to interact with members and co-workers professionally, representing Westmark with integrity and enthusiasm.
Reliability: Maintains consistent attendance and takes accountability for actions.
Organization: Exceptional organizational skills to manage multiple tasks, referral programs, and client workflows efficiently.
Team Collaboration: Works cooperatively with WIS representatives and administrators to support program goals.
Technical Proficiency: Expertise in using CRM tools, maintaining client records, and performing account maintenance transactions.
Adaptability: A proactive self-starter with the ability to adapt to evolving priorities and provide innovative solutions.
Physical Requirements:
Manual Dexterity and hand-eye coordination for tasks such as typing and operating office equipment.
Sitting for extended periods of time.
Visual and auditory abilities to understand and communicate with the public.
Repetitive motion using wrists, hands, and fingers.
Occasionally lift and carry up to 15 lbs., if required for departmental tasks.
Westmark Credit Union is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
$31k-35k yearly est. 7d ago
CXT Inc. - Administrative Assistant
LB Foster 4.7
Office administrator job in Nampa, ID
Who you are....
As an Administrative Assistant, you provide a variety of administrative duties, including being the first point of contact with customers, vendors, visitors, and prospective candidates, and providing administrative support to plant leadership and support groups.
This Position
Responsible for coverage of the front lobby directing visitors and delivery trucks to appropriate personnel and manage incoming calls.
Shipping, receiving and distribution of office packages, mail, etc.
Responsible to code and submit custom product Accounts Receivable invoices for processing.
Responsible for accounts payable processing including resolution of discrepancies between invoice and receiving and scanning of invoices to Corporate Accounts Payable.
Provide support to Estimators with sales orders as required.
Perform a variety of office support activities.
Other duties as assigned.
What Do You Need
High school diploma or equivalent required
2 years of administrative support experience in a fast-paced environment
Strong written and verbal communication skills and organization and prioritization skills
Proficient with Microsoft Office suite including Excel, Word, PowerPoint, Outlook
SAP experience a plus
Self-starter to perform work independently
Ability to work with confidential information
Creative mind for organizing employee events a plus
Core Competencies
Teamwork
Communication
Customer focus
Integrity and trust
Adaptability
Accountability
Attention to detail
Time Management
The Benefits:
Medical, dental, vision benefits the first day of the month after hire
Market-leading 401(k) program with company match
3 Weeks' Vacation accrual first 1 to 5 years
10 Paid Holidays per Year
Paid Parental Leave
100% tuition reimbursement
Career development and advancement opportunities
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c).
How much does an office administrator earn in Meridian, ID?
The average office administrator in Meridian, ID earns between $25,000 and $43,000 annually. This compares to the national average office administrator range of $28,000 to $48,000.
Average office administrator salary in Meridian, ID
$33,000
What are the biggest employers of Office Administrators in Meridian, ID?
The biggest employers of Office Administrators in Meridian, ID are: