Office administrator jobs in Midwest City, OK - 244 jobs

Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to Office Administrator, Customer Experience, Administrator, Accounts Payable, Accounts Receivable, Automotive, Business Services

Administrative Assistant (Cemetery Services) At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: $17 - $18 per hour Job Type: Full-Time Location: Resthaven Funeral Home & Memory Gardens located in Oklahoma City, OK. Qualifications High School Diploma or equivalent. 2+ years of administrative or accounting experience. High degree of overall computer proficiency. High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. Proficiency with multi-line phone systems and general office equipment; and Working knowledge of basic accounting principles Job Duties Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Schedules appointments for the business. Composes and types of correspondence as needed. Compiles and reports on statistical data as required by the business or Managing Partner. Inputs data into CFSS system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Receives and records payments from client families. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate; and Other duties as assigned. Benefits: 401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Paid time off Vision insurance

Administrative Assistant - OKC Agility 360 is seeking a Administrative Assistant with some experience to support the day-to-day operations for our client, a Mortgage Default focused Law firm. This is a full-time position within a team-oriented environment located in Oklahoma City, OK. Responsibilities Answer incoming calls, assist with routine inquiries and/or transfer callers as needed Receive, input, and communicate all client referrals Greet clients and partners with professionalism Receiving incoming mail Other administrative tasks, as needed Qualifications Experience answering, screening, and directing incoming phone calls Strong computer skills Attention to detail and accuracy while achieving high productivity Ability to multitask and prioritize work with competing deadlines Ability to communicate in the utmost professional manner with clients and colleagues Eagerness to learn new tasks Be a positive contributor to firm's overall goals Have a general working knowledge of the mortgage default industry Bilingual (Spanish) is a plus Details Direct hire position Yearly salary based on experience ($35k - $42k) Onsite role in Oklahoma City, OK Employment is contingent upon passing a background check, drug screening, and credit check Our client offers a competitive compensation package including health benefits, 401K and paid time off.

The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism. Qualifications Education: High school diploma required; bachelor's degree preferred. Experience: Minimum 2 to 3 years in an administrative role within a corporate or professional setting; property management or commercial real estate experience a plus. Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Language: Bilingual in English and Spanish strongly preferred. Core Competencies Strong organizational and time-management skills. Excellent written and verbal communication. Ability to multi-task and prioritize in a fast-paced environment. Problem-solving and analytical skills; self-starter mindset. Administrative Support Payroll & HR Support Act as liaison between Corporate Payroll, Operations, and employees to update online payroll platform (Blue Force & ADP). Research and submit retroactive and adjustment payment requests; resolve payroll issues promptly. Review and process vacation and sick time requests per CBA and local ordinances. Distribute payroll checks and coordinate complex payroll situations with Corporate Payroll team. Maintain accurate attendance records and time off requests Administrative & Office Management Provide administrative support including answering and routing calls, scheduling meetings, and coordinating conference room requests. Manage office vendor inspections/repairs and order office/field supplies as authorized. Perform other duties as assigned or requested, including cleaning and upkeep of office space Document Control & Reporting Set up and maintain client and vendor files (invoices, payments, contracts). Maintain training records and filing of documents Track and manage work order requests Onboarding & Training Coordinate new hire orientation and training with Recruiter and Office Operations team. Customer Service & Communication Represent the company professionally and courteously at all times. Provide excellent service to internal teams and external partners. Filing and organization of training records Other Duties Perform special projects and additional tasks assigned.

Campus OSU-Stillwater Contact Name & Email Jeannette Parrish, ***************************** Work Schedule Monday- Friday, 8am-5pm with occasional nights and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $17.50 Hourly Special Instructions to Applicants Please include: Resume, Cover Letter, and contact information for three professional references. About this Position Join Our Team at the Spears School of Business! Are you a detail-oriented, self-motivated professional with a passion for supporting academic excellence? The Spears School of Business at Oklahoma State University is seeking a dynamic Administrative Support Specialist I-II to provide high-level administrative support to our Finance and Economics departments. What You'll Do: Coordinate departmental operations, including travel, purchasing, and payroll processing Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs Manage course scheduling, textbook orders, and classroom reservations Serve as the first point of contact for visitors, students, and faculty Assist with faculty recruitment logistics and assemble tenure and promotion packets Maintain departmental records and calendars with precision and confidentiality Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Admin Supp Spclt I: Highschool and 1 year of clerical/customer service experience. Admin Supp Spclt II: Highschool and 2 years of clerical/customer service experience. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Ability to accomplish tasks without supervision; strong managerial, organizational, and interpersonal skills; attention to details; ability to meet deadlines and handle multiple priorities; excellent oral and written communications skills; service-oriented attitude; proficient with Microsoft Word and Excel; must be able to maintain confidentiality of sensitive information. Preferred Qualifications Bachelor's Two to Three years administrative assistance in higher education

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job Title: OS& D Clerk, Service Center The Service Center OS&D Clerk ensure accurate receiving and shipping of customer's freight, maintain inventory integrity, and investigate and reconcile all inventory and shipping discrepancies. Job Responsibilities: Match inbound freight with billing. Record and work overages, shortages, and refusals. Arrive inbound loads. Bill as needed. Dispatch as needed. Assist drivers with customer information. Provide assistance to customers. Dock work and operate forklift as needed. Job Requirements: U.S. citizen or otherwise authorized to work in the U.S. Must be at least 18 years of age HS Diploma or equivalent Basic computer skills Previous OS&D and/or customer Service experience -Preferred

Job Title: OS& D Clerk, Service Center The Service Center OS&D Clerk ensure accurate receiving and shipping of customer's freight, maintain inventory integrity, and investigate and reconcile all inventory and shipping discrepancies. Job Responsibilities: Match inbound freight with billing. Record and work overages, shortages, and refusals. Arrive inbound loads. Bill as needed. Dispatch as needed. Assist drivers with customer information. Provide assistance to customers. Dock work and operate forklift as needed. Job Requirements: U.S. citizen or otherwise authorized to work in the U.S. Must be at least 18 years of age HS Diploma or equivalent Basic computer skills Previous OS&D and/or customer Service experience -Preferred

* 493274 * Langston * OFFICE OF PRESIDENT (LU) * Staff Full-time * Opening on: Oct 9 2025 * Office of President (LU) * Bachelor's degree Add to favorites View favorites Campus LANGSTON Contact Name & Email Nika Wilson, ***************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $34,000 - $39,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About This Position The Office of the President is seeking a highly professional, polished, and service-oriented Administrative Specialist to serve as the primary point of contact in the front office of the President's Suite by providing high-level administrative support. This role is critical as one of the first impressions of the University and requires a consistently high level of professionalism in both attire and conduct. The Administrative Specialist serves as a key resource to both internal and external stakeholders and is responsible for opening the office each day, greeting and directing visitors, and coordinating general office functions to ensure the Office of the President operates smoothly. In addition, this position provides administrative support and responds to time-sensitive requests at the direction of the President and the President's Executive Assistant. The role requires discretion, sound judgment, flexibility, and the ability to adapt to changing priorities, particularly when handling sensitive and confidential information related to Human Resources, fiscal matters, and University business operations. Key Duties and Responsibilities * Open and prepare the Office of the President each business day, ensuring a professional, polished, and welcoming environment appropriate for an executive office. * Serve as the first point of contact for visitors, students, faculty, staff, and external stakeholders, demonstrating exceptional customer service, professionalism, and discretion. * Manage incoming and outgoing mail, deliveries, and correspondence. * Maintain office supplies, branded materials; place orders as needed. * Coordinate equipment service requests and submit work orders for building and room needs. * Maintain organized electronic and physical filing systems for active and inactive records. * Retrieve and provide requested information to support executive office operations. * Draft routine correspondence and assist with presentations and reports. * Provide day-to-day guidance to student employees assigned to the Office of the President, including scheduling and time approval. * Perform other duties as assigned to support the overall operations and objectives of the Office of the President (including tasks such as event preparation, invoice processing, procurement requests, reconciliation of purchasing documents, meeting logistics, and catering coordination). Required Qualifications * Associate's degree or higher from an accredited institution or equivalent combination of education and relevant experience. * Three (3) or more years of progressively responsible administrative or office support experience. * Demonstrated ability to handle confidential and sensitive information with professionalism. * Strong organizational, communication, and interpersonal skills. * Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Preferred Qualifications * Bachelor's degree from an accredited institution. * Experience supporting an executive-level or higher education office. * Familiarity with procurement systems such as SciQuest/OK Corral. * Experience coordinating meetings, events, or executive communications. Knowledge, Skills, and Abilities * Ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Professional demeanor with strong customer service skills. * Ability to work effectively with diverse populations, including students, faculty, administrators, and external partners. * Strong attention to detail and follow-through. Professional Standards This position represents the Office of the President and the University to internal and external audiences. The successful candidate is expected to maintain a high standard of professionalism at all times, including appropriate business attire, professional demeanor, confidentiality, and respectful communication. Why Join the Office of the President This role offers the opportunity to provide essential support to the Office of the President, contributing to the smooth operation of the executive office and initiatives that advance the mission and strategic objectives of the University. Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Administrative Assistant I -1307 Langston VP OPERATIONS (LU) Outreach and Engagement Specialist, 001369 Langston VP OPERATIONS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=adcfad3525044cc263f2eaac6b3f6ad5&postfix=2_0">

The Executive Administrator - Finance position provides administrative support to executive officers to achieve and maintain the strategic goals of the company, including agency financial stability and growth, investment (M&A), colleague development, innovations, business development, company vision, and communication and productivity goals. Executive Administrator - Finance responsibilities will include, but are not limited to, providing project management, administrative support, and coordinating and planning conferences and industry-specific agency board/executive meetings, creation, maintenance and analytical review of company reports and data sets (as delegated), and other related administrative functions. ESSENTIAL FUNCTIONS: Provide general administrative support for the executive management team, but not limited to, greeting guests and handling written and telephone communications effectively and professionally Coordinate with Executive admin staff to open, sort, stamp, and distribute daily corporate mail; create and maintain corporate files; maintain corporate supplies and forms as directed Provide support for the executive management team, including, but not limited to: Project management, but not limited to facility remodeling, relocations, and other strategic transitions, ERM, and Fleet Effectively prepare letters and other correspondence, reports, memos, memoranda, meeting minutes, and presentations, including presentations with limited executive involvement Prepare and maintain support for executive recurring meetings (such as Agendas, PowerPoint presentations, spreadsheets, etc.) Coordinate assigned executive management's transient business travel arrangements Maintain and schedule assigned executive management calendars Greeting guests and handling telephone communications in an efficient manner Record and forward accurate verbal or written messages Anticipate, coordinate, and order catering Data Collection and Analytics for Executive Projects Coordinate acquisition due diligence; act as liaison between Executive and other corporate leadership regarding acquisition DD and onboarding activities Act as liaison between Executive and Data/Innovation Teams to generate needed reports out of Power BI Serve as backup for Sr. Executive Administrator and Executive Administrator for in-office tasks, as needed Plan and implement seminars, meetings, and conferences, including disseminating seminar, meeting and conference information/materials for agency staff, both on and off premises, as requested Possess an innovative mindset to utilize INSURICA Chat or other AI tools to assist with deliverables Plan, produce, and direct virtual meetings on various platforms Collaborate with team members regarding special event planning (Holiday Dinner, Board of Directors' meetings, etc.) Participate in merger and acquisition program, including, but not limited to, pro-forma input and analysis support, due diligence team coordination and scheduling, and post-transition onboarding coordination Maintain accurate and up-to-date financial records Effective management of CFO/COO Expense Reports and reimbursement Attend required CFO/COO meetings, recording effective notes and following up on action items Prepare financial reports, such as balance sheets and income statements Anticipate and forecast the needs of CFO/COO Complete special projects, as related to the Corporate/Executive areas, as assigned Assist with Key Performance Indicator (KPI) report preparation and analysis Perform all actions relating to the public, customers, and companies in a manner that will avoid issues involving potential errors and omissions Participate in seminars and other training for knowledge and skill development ADDITIONAL RESPONSIBILITIES: This is intended to describe the level of work required of the person performing the position. Essential functions are outlined; however, other duties may be assigned, as needs arise, or as required to support the essential functions. Specific performance objectives may be developed each year to measure the performance of the tasks and functions listed in this job description. Qualifications KNOWLEDGE, SKILLS, AND ABILITIES: Excellent PC skills, with advanced knowledge of MS Office, Word, Excel, Outlook, Teams and PowerPoint Proven experience managing multiple calendars and planning/managing executive meetings and events Resourceful and adaptable, with the ability to independently determine what business requests, circumstances, issues, communications, and/or decisions require attention Flexible, with the ability to understand and adapt to business needs High level of personal integrity, professional image, and demeanor Highly organized with the ability to manage multiple projects simultaneously and meet deadlines Must be creative, analytical and highly organized, with a strong attention to detail Minimum typing/word processing skills of 50 words per minute Ability to work within a fast-paced, changing-priority environment Ability to be flexible, professional, and manage a diversified workload Self-motivated, with the initiative to prioritize and be self-directed Regular and punctual attendance is required Ability to communicate effectively, both verbally and in writing, and across all levels Excellent interpersonal skills, with the ability to interact effectively with clients, colleagues, and managers, across all levels Ability to promote and maintain a team environment, willing to find accommodating solutions for our customers, companies, and the Agency Ability to successfully adhere to company policies and procedures, as well as maintain strict confidentiality QUALIFICATIONS: 3-5 Years of Corporate/Executive administrative experience preferred A High School diploma or equivalent, and a college degree in a business field is preferred The professional administrative designation is desirable Insurance knowledge is desirable WORKING CONDITIONS AND REASONABLE ACCOMMODATIONS: Fast-paced, multi-tasking, office environment with periodic high disruption and changing priorities Ability to perform approximately 80% sedentary work, exerting up to 10 pounds of force occasionally, and negligible force frequently Ability to lift up to 20 pounds occasionally Requires operation of a computer workstation, including keyboard and video display All requirements may be modified to reasonably accommodate physical or mental impairment

The position includes administrative support, telephone answering, document scanning, and occasional courthouse errands.Responsibilities: Answer and direct incoming phone calls in a professional and courteous manner. Greet clients and visitors, ensuring they feel welcome and attended to. Handle incoming and outgoing mail and deliveries. Scan, label, and electronically file legal documents and correspondence. Maintain a clean and organized reception and common area. Perform light clerical duties such as copying, filing, and data entry. Coordinate with attorneys and legal staff to support daily office operations. Occasionally run errands to the courthouse or other local offices as needed. Supervisory Responsibilities This job has no supervisory responsibilities. Competencies To perform the job successfully, an individual should demonstrate the following competencies : Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment. Ethics - Treats people with respect; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. Judgement - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Makes timely decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner; Works quickly. Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or general education degree (GED) and one to three months related experience and/or training; or equivalent combination of education and experience. Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Mathematical Skills Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software. Certificates, Licenses, Registrations Current and valid driver's license. Other Skills and Abilities Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment. Telephone and typing skills required. Attention to detail is essential. Worker is expected to maintain regular attendance. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The worker is regularly in a typical office environment and is not subject to adverse environmental conditions. The noise level in the work environment is usually moderate. *Oklahoma Farm Bureau & Affiliated Companies is an Equal Opportunity Employer*

The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture. Summary The Office Coordinator performs routine but varied clerical duties in accordance with standard procedures. Clerical duties include, but not limited to: accounts payable/receivable, knowledge of Microsoft Office, Word, Excel and Outlook, as well as data entry, filing, answering phones and greeting customers. Strong customer service skills are required. Applies knowledge of department policies and procedures and utilizes a general understanding of other departments' functions. Maintains records, prepares forms, verifies information, and resolves routine problems, while paying strict attention to detail. Refers questions and problems to higher levels. The Office Coordinator must have the ability to multi-task in this fast environment, work unsupervised and be very self - motivated. Key Responsibilities Be the main point of contact at the retail location for external / internal customers regarding administrative functions and inquiries. Performs general clerical duties as needed such as processing mail, filing, alphabetizing records, and completing forms and reports. Provide superior customer service, connecting concerned customers with sales or operations as appropriate. Answers telephone takes messages or directs calls and places outgoing calls. Take orders, create delivery tickets for Warehouse processing. Processing of AP/AR Operates office equipment such as copiers, printers, calculators, personal computers. Maintain office supplies and ensure the maintenance of office equipment. Assists with community service and company projects. Disclaimer - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Typical Education High school diploma or general education degree (GED) Relevant Experience 1+ years related experience and/or training Background in Turf and Horticulture is a plus Good knowledge of computer systems Organizational and communications skills Prior experience in an office setting Excellent oral, written, and interpersonal communication skills are a necessity Combination of education, training and/or experience will be considered for this position. Requirements Good knowledge of computer systems/office equipment Organizational skills Prior experience in an office setting Excellent oral, written, and interpersonal communication skills Other Information Job Requisition ID: 24624 Travel Required: Less than 10% Location(s): T&H Retail - Oklahoma City OK Country: United States **The J.R. Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status. **

The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture. **Summary** The Office Coordinator performs routine but varied clerical duties in accordance with standard procedures. Clerical duties include, but not limited to: accounts payable/receivable, knowledge of Microsoft Office, Word, Excel and Outlook, as well as data entry, filing, answering phones and greeting customers. Strong customer service skills are required. Applies knowledge of department policies and procedures and utilizes a general understanding of other departments' functions. Maintains records, prepares forms, verifies information, and resolves routine problems, while paying strict attention to detail. Refers questions and problems to higher levels. The Office Coordinator must have the ability to multi-task in this fast environment, work unsupervised and be very self - motivated. **Key Responsibilities** + Be the main point of contact at the retail location for external / internal customers regarding administrative functions and inquiries. + Performs general clerical duties as needed such as processing mail, filing, alphabetizing records, and completing forms and reports. + Provide superior customer service, connecting concerned customers with sales or operations as appropriate. + Answers telephone takes messages or directs calls and places outgoing calls. + Take orders, create delivery tickets for Warehouse processing. + Processing of AP/AR + Operates office equipment such as copiers, printers, calculators, personal computers. + Maintain office supplies and ensure the maintenance of office equipment. + Assists with community service and company projects. Disclaimer - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. **Typical Education** High school diploma or general education degree (GED) **Relevant Experience** + 1+ years related experience and/or training + Background in Turf and Horticulture is a plus + Good knowledge of computer systems + Organizational and communications skills + Prior experience in an office setting + Excellent oral, written, and interpersonal communication skills are a necessity + Combination of education, training and/or experience will be considered for this position. **Requirements** + Good knowledge of computer systems/office equipment + Organizational skills + Prior experience in an office setting + Excellent oral, written, and interpersonal communication skills **Other Information** **Job Requisition ID** : 24624 **Travel Required** : Less than 10% **Location(s)** : T&H Retail - Oklahoma City OK **Country:** United States ****The J.R. Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status. ****

Service Center Edmond - Deer Creek Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

Responsibilities: Under minimal supervision provides diversified and confidential secretarial support for the Property Manager, Assistant Property Manager, communication with Building Security and services to the Building's tenants and guests. Duties include preparing and distributing various office correspondence, light bookkeeping duties, processing of invoices for payment, working with vendors on accounts payable and receivables, and other general duties. Performs with use of technical and business vocabulary and knowledge of company operations, organizational procedures and personnel. Requirements and Skills: High School Diploma or general education degree (GED) 1 - 3 years of experience Proficiency with PC Windows-based software, including Word, Excel and MS Office and, property management software such as Yardi and security/access control software such as Lenel. General office experience within the commercial real estate industry. High level of administrative competence. Accomplished people skills: phone and interpersonal, ability to work with various and conflicting personalities; able to communicate with tenants and vendors, defining and solving issues within company policies. Understanding and use of general office tools and equipment. Demonstrate reliability, integrity and confidentiality. Commercial real estate knowledge desirable. #AFC

Job Posting Title Secretary Agency 310 STATE FIRE MARSHAL Supervisory Organization State Fire Marshal Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Fill a vacant position Basic Purpose Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator. Typical Functions * Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence. * Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries. * Receives visitors; answers inquiries personally or refers to appropriate official. * Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account. * Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences. * Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy. * Supervises administrative or clerical assistants. Level Descriptor At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees. Education and Experience Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience. Knowledge, Skills, Abilities, and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees. Special Requirements Additional Job Description Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

The Office Administrator at the El Reno Manufacturing Facility serves as the primary point of contact for visitors, vendors, and internal stakeholders. This role is integral to supporting daily administrative operations, fostering employee engagement, and ensuring a professional and well-organized office environment. The position requires a high degree of professionalism, strong organizational capabilities, discretion, and effective interpersonal communication to manage diverse responsibilities within a fast-paced manufacturing setting. Additional duties may be assigned by management as business needs require. PRINCIPAL DUTIES: Serve as the front-line representative of the facility by professionally greeting and assisting visitors, vendors, and employees. Monitor and respond to general office phone lines and email inquiries in a timely manner. Receive, sort, and distribute incoming mail; retrieve mail from the post office as required. Coordinate meeting and event logistics, including ordering and picking up meals for internal meetings and visitors. Maintain conference rooms to ensure cleanliness, readiness, and proper setup; manage room reservations as needed. Create, post, and maintain signage and flyers for meetings, events, and company communications. Support employee engagement initiatives, including seasonal ticket drawings, staff appreciation days, monthly luncheons, and community or volunteer events. Provide administrative support for holiday activities, including facility decorations and company-sponsored celebrations. Assist with planning and coordination of the annual Christmas party, including RSVP tracking, employee gift purchasing, and event setup. Coordinate flower deliveries for employees during bereavement or hospitalization. Assist managers with scheduling interviews and candidate communications. Oversee Safety Glasses Sanitizer Station, including sanitizing, packaging, labeling, and maintenance. Monitor, order, and replenish office supplies for the administrative building. Stock and organize beverages and snacks. Create and post flyers to communicate ERM news and events on information boards. Submit content to the company platform “The Well,” including updates, photos, milestones, and employee celebrations. Provide assistance to the Volunteer Coordinator in support of the FloGive employee volunteering program. Assist with staff appreciation days, employee monthly luncheons, or community events. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. High school diploma or equivalent required; some college coursework preferred. Minimum of two (2) years of receptionist or administrative experience, preferably within a manufacturing or industrial environment. Strong verbal and written communication skills with the ability to interact professionally at all levels of the organization. Proficiency in Microsoft Office applications (Word, Excel, Outlook) and standard office technology. Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain attention to detail in a fast-paced environment. Ability to work collaboratively with cross-functional teams and external vendors while maintaining confidentiality and professionalism. The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, talk and/or hear. The employee is frequently required to sit. The employee occasionally lifts and/or move objects/equipment up to 35 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The Therapy Technician / Medical Front Office Coordinator reports directly to the Director of Front and Back Office (DFBO) and plays a key role in supporting efficient clinic operations while providing a welcoming, family-centered experience. This position manages client check-ins, maintains an organized, clean, and professional environment, and provides coordinated administrative and operational support to therapists and staff. Working closely with families and internal teams, the role emphasizes clear communication, adaptability, and service excellence to ensure smooth, supportive experience for clients, caregivers, and clinicians. Key Responsibilities Manage scheduling inquiries via phone and email and reschedule or cancel therapy sessions as needed. Efficiently communicate with families to emphasize the importance of rescheduled sessions. Confirm appointments for new client evaluations and maintain accurate records of scheduling processes. Notify therapists and lead staff of schedule changes, cancellations, or no-shows Provide training to therapy techs to ensure consistency in procedures and communication. Front Office and Client Interaction Greet and communicate with clients and families, ensuring timely check-ins for therapy appointments. Verify insurance information, obtain necessary paperwork (e.g., consent forms, parent questionnaires), and upload to the clinic's management system. Notify therapists of client arrivals, late arrivals, or cancellations. Assist with locating referrals and ensuring proper follow-up. Clinic Cleanliness and Maintenance Follow daily and weekly cleaning checklists, ensuring treatment spaces, offices, and therapy gyms are clean and well-stocked. Clean and sanitize toys, feeding therapy supplies, and highchairs regularly. Monitor and replenish cleaning supplies and therapy equipment as needed. Position Requirements Previous experience in medical office, therapy technician, Strong customer service, communication, and organizational skills. Ability to sit, stand, and move throughout the clinic for extended periods. Occasionally lift or move light equipment or supplies (up to 25 pounds). Proficiency in managing multiple tasks while maintaining a positive and team-oriented environment. Ability to maintain a positive and professional demeanor in a fast-paced environment. Attention to detail and a commitment to maintaining confidentiality and accuracy.

Administrative Assistant (Cemetery Services) At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: $17 - $18 per hour Job Type: Full-Time Location: Resthaven Funeral Home & Memory Gardens located in Oklahoma City, OK. Qualifications * High School Diploma or equivalent. * 2+ years of administrative or accounting experience. * High degree of overall computer proficiency. * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. * Proficiency with multi-line phone systems and general office equipment; and * Working knowledge of basic accounting principles Job Duties * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Schedules appointments for the business. * Composes and types of correspondence as needed. * Compiles and reports on statistical data as required by the business or Managing Partner. * Inputs data into CFSS system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Receives and records payments from client families. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate; and * Other duties as assigned. Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Paid time off * Vision insurance