Office administrator jobs in Montana

United Surgical Partners International, the country's largest ASC platform is currently seeking a Surgery Center Administrator for Bozeman Outpatient Surgery Center. Bozeman Outpatient Surgery Center - is in Bozeman, MT. Our facility is accredited by the Joint Commission. Bozeman Outpatient Surgical Center is a facility in which physicians have an ownership or investment interest. This facility has 3 OR's and 2 PR's. Our state-of-the-art equipment allows surgeons to perform procedures in the specialty areas of Dentistry, ENT, Gastrointestinal, Ophthalmology, Plastic Surgery and General Surgery. The ideal candidate for this role will either have Ambulatory Surgery Center (ASC) leadership experience or hospital surgical leadership experience with ASC exposure. Job Summary * Responsible for directing, coordinating, and controlling all aspects of the operating functions, processes, and staff of the facility while demonstrating the primary goal of efficiently providing surgical services that exceed customer expectations and improve clinical and financial operations. Responsibilities and Expectations * The daily operation of the facility. * Serving, along with any committee appointed for the purpose, as a liaison between the Governing Board, the Medical Staff, and all departments of the facility. * Reporting the pertinent activities concerning the facility to the Governing Board at regular intervals. * Appointing a person responsible for the facility in the absence of the Administrator. * Planning for the services provided by the facility and the operation of the facility. * Overall management of the Partnership as outlined in the Operating or Limited Partnership Agreement as applicable. * Lead discussion/presentation during Monthly Operations Review call with USPI's Home Office team. Business Operations * Deploy, monitor, and ensure that USPI's EDGETM is the foundation of the facility's operational processes and appropriately integrated within the facility's QPI program. * Ensure compliance with USPI's policies and procedures as related to internal controls. * Develop, monitor, and control the staffing needs, operations budget, and capital budget. * Develop, monitor, and control the purchasing plan to stay within the proposed budget and maintain compliance with group purchasing initiatives. * Ensure compliance with government regulatory agencies and accrediting bodies. * Negotiate and control all external contracts, such as those with physicians, ancillary services, plant maintenance, and purchasing agreements. * Establish pricing for procedures based on cost analysis and local market standards. * Foster positive work relationships among all departments of the facility and act as liaison between UPSI's Home Office and all staff at the facility. * Develop and ensure compliance with appropriate departmental policy and procedure manuals for use by the staff. * Closely monitor variations in the financial performance of the facility to avoid cash flow problems. Personnel Administration * Hold monthly staff meetings outlining goals and priorities of the facility. * Manage exempt and non-exempt employees in accordance with the facility policies utilizing sound principles of practice and fairness. * Review employee performance as evaluated by their respective managers, ensuring that reviews occur as scheduled or at least annually for each employee. * Review and approve the disciplinary action and/or discharge of employees. * Evaluate management performance and other staff as designated. * Approve the addition or deletion of positions as well as approve applicants for employment in new or vacant positions. * Develop employee productivity analysis, utilizing USPI's Staff Tracker, and assure efficiency of staff levels through increases or reductions in the work force as necessitated by changes in surgical case volume. * Implements a program of job-based orientation, training, and ongoing evaluation for all employees. * Manage all employee files and records. * Provide educational opportunities for professional staff development. Promote the implementation of positive customer relations by the employees and physicians. Clinical Services * Ensure that the surgical programs and clinical services are in compliance with the respective components of regulatory body and accrediting body standards. Work in conjunction with the Medical Director and Medical Executive Committee in the evaluation and development of existing and new surgical services at the facility. * Manage the clinical departments of nursing, central supply, medical records, and housekeeping, and supervise the contracted services of laboratory, radiology, pharmaceuticals, laundry, and biomedical engineering. * Monitor the adequate function of surgical equipment and patient care equipment through contracted services and follow-up on repairs. * Develop and implement a sales/marketing plan and lead the facility's sales team in accordance with USPI's Sales Plan and the business plan for the facility. * Identify and develop new services defined as appropriate for ambulatory surgery centers. * Foster positive public relations, marketing, and planning. Quality Improvement * Develop, evaluate, and promote implementation of a continuous quality improvement program. * Administer the infection control program and medical staff review of the quality improvement program. * Identify and correct quality care issues. * Develop statistical indicators to use in evaluating the overall operations and quality of care provided. * Serve as a member of the Quality Improvement Committee. Medical Staff Relationships * Process the credentialing of practitioners of the facility. * Collaborate with the Medical Director in the review and revision of the Medical Staff Bylaws and Rules and Regulations on a biannual basis. * Collaborate with the Medical Director and serve as a liaison in problem areas with the medical staff. Promote positive relationships between employees and practitioners. * Develop a system whereby physician's needs and their patients' needs are defined in order to determine the proper mix of services and efficiencies. Administrative Representative * Attend corporate administrative meetings representing the facility. * Act in accordance with the vision, mission, and business philosophy of the facility. * Maintain membership in professional associations relevant to ambulatory surgery facilities and healthcare administration. * Stay current in changes in the healthcare environment, such as reimbursement, legislative issues and business law, and act accordingly in the best interest of the corporation. Personal Development and Professionalism * Identify areas that require additional reinforcement through education, consultation, or practicum. * Attend all mandatory in-services and meetings. * Follow the facility's professional conduct and dress code policy. * Maintain patient, physician, and employee privacy and confidentiality per policy. * Communicate effectively and courteously with visitors, physicians and their office staff, patients, and employees. Criteria for Evaluation * Patient/family/physician/employee feedback * Annual Goals #LI-KT1 Required Experience: Annual and Quarterly bonus potential Qualifications * Bachelor's degree or equivalent work experience. * Nursing or Master's degree [preferred/required] * Minimum three years of experience in a top administrative or management position either in the ASC or hospital surgical space. * Good command of the English language, both verbal and written. * Ability to work well with physicians, employees, patients, and others. * The Governing Board may determine other qualifications as seen fit. Working Conditions and Physical Requirements * Mobility to move about the facility to supervise employees and activities. * Office environment typical, but frequent exposures to patient care areas. The employment practices of USPI and its companies comply with all applicable laws and regulations.

Summary: Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. Essential Duties and Responsibilities include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. Qualifications/Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Three to five years experience in an office environment. Pleasant phone voice. Excellent computer proficiency, including Word, Excel, Outlook, and Internet Ability to work independently as well as in a team environment. Strong written, oral communication and proofreading skills. Ability to manage multiple tasks simultaneously. Strong organizational skills. Proficient at word processing, E-Mail and data entry. Self-motivated, detail oriented and able to complete projects independently. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision.

Benefis is one of Montana's largest and premier health systems, and we are committed to providing excellent care for all, healing body, mind, and spirit. At Benefis, we work hard to support our employees in every aspect of their careers by offering outstanding benefits and compensation, state-of-the-art facilities, and multiple growth opportunities. The only thing missing is you! Responsible for providing support to the Case Management team. Demonstrates the ability to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations. Demonstrates the ability to deal with a variety of people, deal with stressful situations, and handle conflict. Will perform all job duties or job tasks as assigned. Will follow and adhere to all requirements, regulations and procedures of any licensing board or agency. Must comply with all Benefis Health system organization policies and procedures. Education/License/Experience Requirements: High School graduate or equivalent

Looking for a career that makes a difference in the lives of others, offering hope, meaningful life choices, and better outcomes? Who we are Since 1971 Western Montana Mental Health Center (WMMHC) has been the center of community partnership in the 15 counties we serve across western Montana. We have committed to providing whole-person, person-centered care by ensuring an approach to health care that emphasizes recovery, wellness, trauma-informed care, and physical-behavioral health integration. We know the work we do is important and makes a significant impact in the lives of our clients and in our communities. Working at WMMHC also gives you the opportunity to work under the Big Sky, giving you the adventure of a life time while serving your community and changing lives. We offer a work life balance so you still have time to discover all the natural beauty and recreational dreams that Montana has to offer while still engaging in a career path that is challenging and fulfilling. If you want to join our team where community is at the heart of what we do, then you've come to the right place! Job Summary: The Administrative Assistant is a team member of a fast-paced and energized company working with some of the most vulnerable population. A successful Administrative Assistant at WMMHC is a brilliant multitasker and a detail-oriented coordinator; they keep the office moving forward and are critical to WMMHC's success. A typical day at the front desk is spent providing clients top-notch customer service and helping clinicians focus on therapeutic goals instead of administrative ones. Every day this position works to make sure client demographics are up to date, managing schedules so that clients can receive services quickly, sending out helpful reminders, and ensuring compliance information is reported to any relevant entities. This position provides supports that help our clients receive the best care possible. Everyday you'll be rewarded by seeing the improvements our clients make. This job is meaningful and the successful applicant will have the ability to make a significant impact serving their community. Come join the WMMHC team and make a difference! Current openings in Missoula Qualifications: High school diploma or equivalent Ability to pass background check and driver's license check upon offer of employment. Provide proof of auto liability insurance coverage per Western's policies. Montana Driver's License with good driving record Preferred experience One year in general office work preferred Benefits: We know that whole-person care is not just important for our clients, but recognize it's just as important for our employees. WMMHC has worked hard to provide a benefits package that encompasses that same concept. Our comprehensive benefits package focuses on the health, security, and growth of our employees. Benefit offerings will vary based upon full time, part time, or variable status. Health Insurance - 3 options to choose from starting as little as no cost for employee only Employer paid benefits: Employee Assistance Program, Life insurance for employees and dependents, and long term disability Voluntary options available: dental & vision insurance, short term disability, additional life insurance and dependent care flexible spending account Health savings account (HAS) with match or medical flexible spending account (FSA) 403(B) Retirement enrollment offered right away with an employer match offered after one year Generous paid time off to take care of yourself and do the things you love Accrued PTO starts immediately Extended sick leave 9 paid holidays and 8 floating holidays Loan forgiveness programs through PSLF or NHSC

Secretarial/Clerical/Secretary - 9.5-10 Months 2025-26 Salary Range: Classified Grade E: $18.69 - $20.26/hr., or current placement on Salary Schedule. Benefits available. Description: Under the supervision of the principal and the close direction of the executive secretary, assist in the efficient operation of the school or department office and perform clerical and secretarial functions as assigned. The person in this position serves as auxiliary secretary and works closely with the administrative team and executive secretary in tasks assigned. The Main Office Assistant Secretary may be called upon to fill in for absent secretaries. Primary duties include: Manages all aspects of substitute teaching assignments; review substitute list, review leave requests, assist substitutes with check in process and provide with necessary materials including keys, teacher schedules, and directions; distribute, collect, and review substitute timesheets. Secure substitute or available teacher to fill in for teachers as needed throughout the day; confirm availability as specific substitutes are requested. Under general supervision from the principal, assists in planning, preparation, and coordination of commencement activities. This responsibility includes ordering caps and gowns and collecting money from students; ordering and review of diplomas; preparation of press releases; preparation of commencement programs for printing; communication with dignitaries for ceremonies; organizing seating, stage, and accessory arrangements; schedule and attend graduation practice. Act as receptionist, either on telephone or in person, for office or department and assists students, parents, teachers and other visitors who have business with the office or department. Manage school message system; maintaining the school's calendar and website, coordinating daily school wide announcements, delivering messages to students. Qualifications: High School diploma or GED. Positive experience dealing with public. Computer experience required. Application Procedure: Apply online

**Summary:** Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. **Essential Duties and Responsibilities** include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. **Qualifications/Experience:** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. + Three to five years experience in an office environment. + Pleasant phone voice. + Excellent computer proficiency, including Word, Excel, Outlook, and Internet + Ability to work independently as well as in a team environment. + Strong written, oral communication and proofreading skills. + Ability to manage multiple tasks simultaneously. + Strong organizational skills. + Proficient at word processing, E-Mail and data entry. + Self-motivated, detail oriented and able to complete projects independently. **Physical Demands:** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision. TitleOne, a title and escrow company, is committed to making a difference for our team members and the communities in which we live. We enrich our team members' lives by providing a fun and energetic team environment while offering opportunities for growth and advancement. Our industry-leading, innovative and legendary service delivers confidence and peace of mind to real estate professionals and consumers throughout the Northwest. We are committed to impacting our communities through the giving of our time and financial resources. TitleOne is a subsidiary of Anywhere Real Estate Inc. Anywhere Real Estate Inc. (************************ **(NYSE: HOUS) is moving real estate to what's next.** Home to some of the most recognized brands in real estate Better Homes and Gardens Real Estate (*********************** , Century 21 (*************************** , Coldwell Banker (******************************** , Coldwell Banker Commercial (****************************** , Corcoran (************************** , ERA (********************* , and Sotheby's International Realty (*********************************** , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world. **At Anywhere, we are empowering everyone's next move - your career included.** What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. **We pursue talent** - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. **We value our people-first culture,** which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (********************************************************************** . We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including: + Great Place to Work + Forbes World's Best Employers + Newsweek World's Most Trustworthy Companies + Ethisphere World's Most Ethical Companies EEO Statement: EOE including disability/veteran

State Truck Center Billings Montana Employment Type Full Time Reports To General Manager About I State Truck Centers I State Truck Centers is a leading provider of commercial truck sales service and parts dedicated to delivering exceptional customer service and high quality solutions to the transportation industry Our Billings Montana location is seeking a professional and organized Branch Administrator to support our operations and contribute to our success Job Summary The Branch Administrator is responsible for providing administrative and operational support to ensure the smooth functioning of the Billings branch This role involves managing office operations handling customer inquiries processing financial transactions and supporting the branch team in delivering top notch service to our clients The ideal candidate is detail oriented proactive and thrives in a fast paced environment Key Responsibilities Administrative SupportManage daily office operations including answering phones responding to emails and greeting customers Maintain accurate records including customer files invoices and inventory documentation Financial ProcessingProcess invoices purchase orders and payments accurately and in a timely manner Assist with accounts receivable and payable tasks ensuring compliance with company policies Customer ServiceAct as the first point of contact for customers addressing inquiries and resolving issues promptly and professionally Coordinate with the service and parts departments to ensure customer needs are met efficiently Inventory and Supplies ManagementMonitor office and branch supplies placing orders as needed to maintain stock levels Team SupportProvide administrative support to the General Manager and other team members including preparing reports scheduling meetings and organizing branch events Assist with HR related tasks such as maintaining employee records and coordinating onboarding for new hires Compliance and SafetyEnsure compliance with company policies procedures and safety regulations Maintain a clean organized and professional office environment Qualifications High school diploma or equivalent; associate or bachelors degree in business administration or a related field preferred2 years of administrative or office management experience preferably in the automotive or trucking industry Proficiency in Microsoft Office Suite Word Excel Outlook and experience with accounting or ERP software eg QuickBooks SAP or similar Strong organizational and multitasking skills with a keen attention to detail Excellent communication and customer service skills with the ability to interact professionally with customers and team members Ability to work independently and as part of a team in a fast paced environment Knowledge of the trucking or automotive industry is a plus but not required Work Environment This position is based in an office setting at I State Truck Centers Billings MT location Occasional lifting of office supplies or files up to 20 lbs may be required Standard work hours are Monday through Friday with occasional evenings or weekends based on business needs Employee Benefits Competitive Wages Be paid your worth Tuition assistance for educational and ongoing career growth Health dental and vision coverage begins on the first day of the following month Paid Time Off PTO starts accruing day one of your full time employment Holidays 6 Holidays and 2 Floating Holidays per year 401K with company matching Long Term Disability SuppliedShort Term Disability SuppliedLife Insurance SuppliedHealthiest You Virtual Health Care paid by InterstatePPE Reimbursement Safety Glasses and Safety Boot ReimbursementPet Insurance We care about our furry friends Employee Discounts available on products and services Paid Employee Assistance Program Free 247 Access to a guidance consultant regarding life challenges you or family member may face Paid Health and Well being screening for employees and their spouse Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job Duties responsibilities and activities may change at any time with or without notice Interstate Companies is an Equal Opportunity Employer and we encourage all qualified and interested persons to apply for this position by submitting a resume for consideration IPSRT

Employment Type: Full-Time Reports To: General Manager About I-State Truck Centers I-State Truck Centers is a leading provider of commercial truck sales, service, and parts, dedicated to delivering exceptional customer service and high-quality solutions to the transportation industry. Our Billings, Montana location is seeking a professional and organized Branch Administrator to support our operations and contribute to our success. Job Summary The Branch Administrator is responsible for providing administrative and operational support to ensure the smooth functioning of the Billings branch. This role involves managing office operations, handling customer inquiries, processing financial transactions, and supporting the branch team in delivering top-notch service to our clients. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment. Key Responsibilities * Administrative Support: * Manage daily office operations, including answering phones, responding to emails, and greeting customers. * Maintain accurate records, including customer files, invoices, and inventory documentation. * Financial Processing: * Process invoices, purchase orders, and payments accurately and in a timely manner. * Assist with accounts receivable and payable tasks, ensuring compliance with company policies. * Customer Service: * Act as the first point of contact for customers, addressing inquiries and resolving issues promptly and professionally. * Coordinate with the service and parts departments to ensure customer needs are met efficiently. * Inventory and Supplies Management: * Monitor office and branch supplies, placing orders as needed to maintain stock levels. * Team Support: * Provide administrative support to the General Manager and other team members, including preparing reports, scheduling meetings, and organizing branch events. * Assist with HR-related tasks, such as maintaining employee records and coordinating onboarding for new hires. * Compliance and Safety: * Ensure compliance with company policies, procedures, and safety regulations. * Maintain a clean, organized, and professional office environment. Qualifications * High school diploma or equivalent; associate or bachelors degree in business administration or a related field preferred. * 2+ years of administrative or office management experience, preferably in the automotive or trucking industry. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting or ERP software (e.g., QuickBooks, SAP, or similar). * Strong organizational and multitasking skills with a keen attention to detail. * Excellent communication and customer service skills, with the ability to interact professionally with customers and team members. * Ability to work independently and as part of a team in a fast-paced environment. * Knowledge of the trucking or automotive industry is a plus but not required. Work Environment * This position is based in an office setting at I-State Truck Centers Billings, MT location. * Occasional lifting of office supplies or files (up to 20 lbs) may be required. * Standard work hours are Monday through Friday, with occasional evenings or weekends based on business needs. Employee Benefits: * Competitive Wages Be paid your worth! * Tuition assistance - for educational and ongoing career growth * Health, dental and vision coverage - begins on the first day of the following month. * Paid Time Off - (PTO) starts accruing day one of your full-time employment. * Holidays - 6 Holidays and 2 Floating Holidays per year * 401(K) - with company matching. * Long Term Disability - Supplied * Short Term Disability - Supplied * Life Insurance - Supplied * Healthiest You - Virtual Health Care paid by Interstate. * PPE Reimbursement- Safety Glasses and Safety Boot Reimbursement * Pet Insurance We care about our furry friends! * Employee Discounts - available on products and services * Paid Employee Assistance Program - Free 24/7 Access to a guidance consultant regarding life challenges you or family member may face. * Paid Health and Well-being screening - for employees and their spouse Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Interstate Companies is an Equal Opportunity Employer, and we encourage all qualified and interested persons to apply for this position by submitting a resume for consideration. #IPSRT

Summary: Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. Essential Duties and Responsibilities include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. Qualifications/Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Three to five years experience in an office environment. * Pleasant phone voice. * Excellent computer proficiency, including Word, Excel, Outlook, and Internet * Ability to work independently as well as in a team environment. * Strong written, oral communication and proofreading skills. * Ability to manage multiple tasks simultaneously. * Strong organizational skills. * Proficient at word processing, E-Mail and data entry. * Self-motivated, detail oriented and able to complete projects independently. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision.

Summary: Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. Essential Duties and Responsibilities include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. Qualifications/Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Three to five years experience in an office environment. Pleasant phone voice. Excellent computer proficiency, including Word, Excel, Outlook, and Internet Ability to work independently as well as in a team environment. Strong written, oral communication and proofreading skills. Ability to manage multiple tasks simultaneously. Strong organizational skills. Proficient at word processing, E-Mail and data entry. Self-motivated, detail oriented and able to complete projects independently. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision.

Job Description Our client specializes in fine art services for both residential and commercial clients, collaborating with private collectors, galleries, museums, and designers within the fine art and design industry. Their goal is to provide exceptional customer service and maintain unwavering integrity in all they do. They are seeking a talented and dedicated Office Assistant for a new role in their Bozeman, MT office. This position will be the first point of contact for clients and is crucial for maintaining the company's high standards of customer service. The ideal candidate will be adept at multitasking and problem-solving, with strong attention to detail. This role will provide significant on-the-job training and the opportunity to contribute to process improvement. Key Responsibilities: Answer phones and direct calls in a courteous and professional manner. Serve as the initial point of contact for new and existing clients, including museums, universities, and private collectors. Conduct detailed client intake calls, gathering all necessary information for installation projects, such as measurements, type of artwork, and other relevant details, to assist the installation team in preparing bids. This requires strong problem-solving skills due to the unique nature of each installation. Manage general office tasks, including organizing files, preparing and sending invoices to clients, and paying bills. Order and maintain inventory of office supplies. Complete required paperwork and documentation accurately and legibly, which may include work orders, delivery tickets, and condition reports. Maintain a clean, safe, and organized work environment. Adhere to proprietary agreements, such as non-disclosure and confidentiality, to ensure a high level of client security. Required Qualifications: High school diploma or GED required. Ability to communicate effectively, clearly, and professionally with clients, team members, and managers. Strong verbal and written communication skills with legible handwriting. Proficiency with accounting or invoicing software. High proficiency with standard office technology and software, including Microsoft Excel and Word. Proven ability to learn quickly and adapt to changing assignments, working conditions, and procedures. Strong work ethic and pride in work. Ability to work autonomously and as a team member. Ability to address workplace stress in a calm and controlled manner. Ability to pass a background check. Experience in an office environment, especially one that requires a significant amount of detail and precision. Preferred Experiences or Qualifications: Bachelor's degree in an art-related field. Experience in a museum, gallery, artist studio, or similar environment. Familiarity with standard museum practices, terminology, and art history. Benefits: Competitive hourly wage. Competitive PTO package. Life Insurance. 401K option. Medical, Dental, Vision care options.

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Greater Valley Health Center (GVHC) recognizes employees are at the heart of our ability to meet the needs of our patients and community. We invite every employee to contribute at the highest possible level. This position description is provided to outline the primary duties, qualifications, and job scope. It is not intended to limit the employee or GVHC to just the work identified. We expect each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors. Job Purpose: Clinical Administrative Support Assists with processing outgoing referrals and prior authorizations to ensure timely patient care. Monitors and manages the fax inbox, distributing information appropriately to providers and staff. Maintains and organizes medical files, ensuring accuracy, confidentiality, and compliance with HIPAA. Compiles and tracks daily logs and monthly activity reports. Inventory and Ordering Management Manages and maintains medication, vaccine, and supply inventory. Oversees ordering to ensure adequate stock levels Clerical and Operational Support Prepares agenda, materials, and documentation for meetings, conferences, and special outreach events. Collects and compiles information for financial, operational, or special project reports. Assists the Quality Manager or their designee with quality initiatives, and data collection efforts. Qualifications: High school graduation or equivalent, preferably supplemented by course work or training in office-related subject. Experience: Experience in a public health agency preferred. Previous experience in a healthcare or administrative support role preferred. Knowledge and Skills: Strong organizational and management skills with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Knowledge of modern office methods and equipment including filing and indexing procedures. Knowledge of business English, spelling, composition, and grammar. Skill in the use of various office machines with a high level of proficiency. Abilities: Ability to perform complex clerical work. Ability to maintain confidentiality and handle sensitive information. Ability to effectively deal with administrative detail. Ability to make mathematical computations. Ability to communicate effectively verbally and in writing. Ability to act with initiative and good judgement and to make sound independent fiscal and administrative decisions. Special Requirements: Have and maintain a valid Montana's driver license.

If you are passionate about providing high-quality care to individuals in your community, we invite you to join our team at AWARE. AWARE is looking for the right person to join the team as an Early Head Start fiscal project assistant. The support we provide helps the adults, children, and families we serve become active and vital members of their community while focusing on personal growth. We are a compassionate and fully engaged team that is dedicated to providing the best possible care to our clients. Our strength lies in our culture of care, and we are looking for individuals who share our commitment to providing unconditional care to those in need. We are committed to providing a supportive and inclusive work environment where all team members feel valued and respected. We offer competitive compensation and benefits packages, as well as opportunities for professional growth and development. If you are looking for a rewarding career, we encourage you to apply to join our team at AWARE. Responsibilities: Coordinates a variety of fiscal management functions, including preparing and reviewing budgets, purchase orders, invoices. The EHS fiscal project assistant must have excellent skills in budget preparation and planning, grant accounting, contract fiscal management and administration, and research and investigation skills. Excited to join our organization?AWARE EHS fiscal project assistants earn $17.75 per hour. Requirements Talents, skills, and abilities: High School Diploma or HSE is required, along with past employment experience. Must have, or be willing to obtain, a valid Montana Driver's License and have an acceptable driving record. Must have an acceptable criminal and protective services background check. Benefits: AWARE proudly offers an excellent benefits package, uniquely designed to support you and your family in staying well, professional growth, and achieving financial security. AWARE's benefits include: Annual raises Tuition Reimbursement Health Insurance Dental/Vision Insurance 401(k) with company match Life Insurance Wellness programs Generous paid time off We are proud to be an equal opportunity employer.

The City of Missoula is seeking a highly organized and customer-focused Administrative Specialist II to provide essential administrative and front-line support for the water utility. This position plays a key role in ensuring daily operations run smoothly by serving as a first point of contact for customers, responding to inquiries, processing payments, maintaining records, and preparing a variety of written and digital materials. The Administrative Specialist II works in a fast-paced environment where accuracy, professionalism, and attention to detail are critical to success. The ideal candidate will be a dependable multitasker with strong communication skills, a high level of integrity, and the ability to manage shifting priorities with efficiency. This role requires proficiency with office technology, databases, and Microsoft 365, as well as the ability to maintain confidential information and support basic financial and budgeting processes. If you enjoy providing excellent customer service, staying organized, and contributing to a collaborative team, we invite you to apply. To Apply: All applicants must submit the City of Missoula application AND Cover Letter explaining your interest in this position and detailing how your experience and education meet the qualifications. Failure to attach the cover letter will result in your application being incomplete, and therefore, not reviewed by the hiring manager. Resumes will not be reviewed. All details should be entered on the application. Priority screening of applications will begin on Wednesday, December 17, 2025. It is in your best interest to apply before this date. Applicants applying on or after this date will only be considered if a competitive applicant pool is not received. Starting Pay: New hires start within our entry-to-market range, depending on experience and qualifications. The starting range for the position is $20.72 - $22.77/hour and will increase each year for longevity and cost of living adjustments. Full Pay Range: Each position also has a full wage range that reflects potential growth over time, including annual increases for longevity and cost-of-living. The full range for the position is $20.72 - $24.14/hour. * Perform customer service functions such as greeting patrons, providing general information and direction to inquiries regarding policies and services, receiving and securing payments, etc. * Provide routine administrative support through answering phones, distributing mail, ordering office supplies, scheduling appointments, making copies, etc. * Maintain, and prepare files, records, databases, policy manuals, correspondence, and other documents. * Process time sheets for department staff. * Prepare, format, and distribute written materials, including memoranda, correspondence, brochures, etc.; design forms; compile statistical data into reports. * Perform data entry from various sources into department specific databases and web-based applications. * Process purchase orders and payments, including coding and tracking invoices; prepare periodic budget status reports; assist in annual budget preparation. * Assist with directing administrative support work of part-time, temporary, or volunteer employees. * Maintain office and other departmental cleaning procedures. * Perform other duties, as assigned. * Knowledge of general office principles, procedures, and practices, including data entry, record management, generating reports, and the ability to maintain confidentiality of information. * Skill in operating office equipment, using various computer software and databases, including Microsoft 365, and the ability to learn job-specific applications and equipment. * Skill in communicating, in person and writing, with the proven ability to establish and maintain effective working relationship with diverse individuals. * Skill in managing multiple projects with keen detail and accuracy, and the ability to prioritize tasks with shifting priorities and timeline demands. * Skill in multitasking in a fast-paced environment, while providing effective customer service. * Ability to problem-solve and resolve conflicts with facilitating outcomes while maintaining a calm demeanor. * Ability to learn City and departmental policies, procedures, and practices. * Ability to maintain and exhibit integrity and discretion in handling the confidential and sensitive information. * Any combination of education and experience equivalent to two (2) years of administrative support experience. The City of Missoula does not sponsor employment visas (e.g., F-1, H-1B, TM). Applicants must be authorized to work in the United States on a full-time basis at the time of application.

Job Title: Front Office Coordinator In office: 5 days a week, 7:30-4:00pm MT, 30 min lunch : Greater Good Health is a community of healthcare providers, operators, and builders whose mission is to address health disparities and reimagine senior healthcare. To do this, we partner with payers to bring value-based primary care to underserved communities and work alongside risk-bearing organizations to develop innovative, value-based clinical programs - all designed exclusively for older adults and their unique healthcare needs. Grounded in our mission and core values, we are building a better, simpler healthcare experience for the patients we serve and the providers who care for them. While providing more access to care, we understand that Nurse Practitioners need optimal work-life alignment to provide the best care for the greater good. GGH's goal is to support the modern-day healthcare professional to live fully in both their professional and personal lives. If this vision resonates with you, we hope you consider bringing your passion, your energy, your curiosity to Greater Good Health. What will you do as Front Office Coordinator? The Front Office Coordinator is an integral part of the primary care clinic team, serving as the face of Greater Good Health to delight patients as they walk through the door. Reporting directly to the Clinic Administrator, this role is responsible for delivering an excellent clinic experience by listening, engaging, and assisting each patient and guest every day from registration to departure. In addition to community outreach, you will host and coordinate events (in-the clinic) to engage potential patient and increase awareness of GGH's services. With a positive demeanor, the Front Office Coordinator provides exceptional customer service to patients throughout their visit with Greater Good Health to deliver a first-class experience. Culture & Community * Welcomes all and cares empathetically for patients and team members. * Acts as a central point of contact welcoming patients and prospects and ensuring they have an optimal experience from the moment they walk in the door. * Listen and observe the needs of each patient to ensure they are supported throughout their visit - your main goal is to provide an excellent patient experience to retain and acquire new patients Day-to-Day Responsibilities * Greets and welcomes all patients and related individuals to appropriate locations while maintaining excellent customer service * Triages walk-in patients and emergencies as per established policies and procedures. * Coordinates front office responsibilities by assisting patients with check-in or check-out. * Supports patient registration per protocols and updates patient information within the electronic health record; protects patient's rights by maintaining confidentiality of personal and financial information. * Reviews and verifies patient coverage of insurance or other agencies and identifies the patient's responsibility. * Collects co-pays/deductibles prior to patient being seen per protocol. Informs patients of any outstanding balancing and collects balance, and issues receipt or statement per established protocol. * Educates patients on available clinic services and assists patients with patient portal enrollment or other online tools. * Connects new patients to the Patient Liaison as a patient resource. * Supports the review of schedule templates to ensure patients are scheduled correctly for the day/week. * Reviews the patient schedule to ensure patients are in the correct status and are up to date. * Schedules or reschedules patient appointments for existing patients. * Conducts pre-visit reminder calls and follows-up with patients for "no-show" appointments for established patients. * Performs outbound administrative follow-up calls as needed. * Triages incoming calls and routes them to the appropriate team member. * Opens and closes the office as needed. * Basic housekeeping to ensure all check-in, vestibule, coat room, and other communal spaces are clean, stocked and maintained. * Complete administrative duties varying from making copies, scanning, and uploading documents, collecting billing information, mail management - sorting or collecting postal mail, directing vendor deliveries and shipments around the clinic, and managing faxes. Promotes and supports a premier teammate experience * Participate in team meetings and clinic huddles to review patient/provider schedules and plan for the day/week ahead. * Communicates and escalates any issues to the clinic administrator. * Attends in-clinic and community events to help with registration. * Cross-functional collaboration with all team members to complete ad-hoc projects. * Promotes high-quality patient care and outstanding patient experience as reflected in patient satisfaction scores. * Demonstrates or Provides effective communication with the team throughout the team. * Act as the primary host for all community room events in- & out- of the clinic. Responsibilities may include event planning/creation, greeting & signing-in attendees, coordinating logistics, and setting up and breaking down events. Work with the central team for additional support when needed. What will make you successful at Greater Good Health? Abilities and values Drive Impact. Strong focus and commitment to building relationships, supporting people, and creating value for patients. Influence. Strong communication and collaboration with patients, care teams, and clinic management. Conviction. We work hard and we're having a blast doing it. We know the work we're doing is changing healthcare dramatically for the better, and we know we're the team that can make it happen. Community. You make Greater Good Health the best place to work for others around you. You live our core values. Experience and Qualifications * High School Diploma or GED equivalent * 3+ years of office administration experience * Healthcare experience is preferred, but not required * Customer service experience (Preferred) * Healthcare organization experience is a plus * Experience with Electronic Health Record (EHR) (preferred) * Valid Montana driver's license (preferred) Physical Demands * 4-5 hours a day, sitting at a desk in the clinic and using a keyboard * 3-4 hours a day, standing and walking in order to help patients with the door, orient or help patients navigate the clinic * As needed, collecting the mail which may include lifting light packages of under 15 pounds. * As needed, light re-arrangement of furniture in patient areas and watering plants. * On an exception basis, occasionally for events, light set up duties, such as hanging banners and placing flyers and other collateral in centralized locations. * Ability to coordinate events and manage logistics, from setup to breakdown. * Comfortable with physical labor, including the ability to lift up to 50 pounds Perks and Benefits: * Competitive Compensation Package: We offer a competitive compensation package * Comprehensive Medical, Dental, and Vision Benefits: Take advantage of comprehensive healthcare coverage, including medical, dental, and vision benefits, to prioritize your health and well-being. Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs) available * Paid Time Off and Parental Leave: Enjoy paid holidays, vacation time, and paid parental leave to maintain a healthy work-life balance and spend quality time with your loved ones * 401K Program with Company Match: Plan for your future with our 401K program, featuring a company match, to help you save for retirement * Wellness Resources: Access to BetterHelp sessions and a monthly wellness benefit to support your physical, mental, and emotional well-being * Comprehensive Life and AD&D Coverage: Enjoy peace of mind with 100% premiums covered by GGH for Basic Life and Accidental Death & Dismemberment (AD&D) insurance for full-time team members. Additionally, voluntary supplemental life insurance is offered at a discounted rate * Employee discount savings program: Save on travel, entertainment, streaming services, online shopping and so much more! * Voluntary Insurance plans: We offer voluntary short term disability, critical illness and accident plans for additional financial security during periods of illness or injury that prevent you from working for a set period of time Don't check off every box in the requirements listed above? Please apply anyway! Studies have shown that marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification. GGH is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging - so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still consider applying. You may be just the right candidate for this role or another one of our openings!

Job DescriptionSalary: $17-$20/hr DOE Front Office Coordinators are the ambassadors for OrthoRehab Physical Therapy. The individual in this position sets the tone for the overall experience of our patients. As a full-time Front Office Coordinator in Whitefish, MT, you will be the first friendly face (or voice) our patients connect with and the person they rely on for answers and assistance as they navigate through their physical therapy experience. You are part of a caring team committed to providing the best possible care for our patients. To thrive in this role, you must consistently provide exceptional customer service and enjoy tasks requiring accuracy and attention to detail and the ability to adapt to the ever-changing requirements of insurance companies. Benefits include health insurance, Health Savings Account, Simple IRA match (up to 3%), Paid Time Off and paid holidays after 6 months of hire. Previous experience in a medical office, familiarity working with insurances, scheduling experience and positions requiring attention to detail and accuracy are taken into account when determining wage offered to potential candidate. Interested?Apply at************************** OrthoRehab Physical Therapy utilizes E-Verify to verify an employee's employment eligibility. We are an equal-opportunity employer and do not discriminate against any employee or applicant for employment based on race, color, religion, sex, national origin, age, disability, or any other legally protected status.

Job Description WSAudiology is a global leader in the hearing aid industry. Together with our 12,000 colleagues in 130 countries, we invite you to help unlock human potential by bringing back hearing for millions of people around the world. At HearUSA, our mission is to reframe the world of hearing care and set the highest standard in modern hearing health. With an extensive network of 4,000 independent Hearing Care Professionals and more than 350 centers in U.S., we strive every day to provide each individual with the care, knowledge and experience they deserve. What it's all about: As a Client Experience Specialist, you are passionate about the hearing healthcare of our clients. You will ensure clients' needs are met in a timely manner, maintain a well-organized appointment schedule, and prioritize Simply Excellent Hearing Care. What's in it for you? Top priority of culture and community including ongoing training Attractive compensation package with monthly bonus opportunities Onboarding, comprehensive benefits, paid holidays, PTO, 401k with match, Health & Wellness programs Mentorship and professional development opportunities including a CES Advisory Board Field support for your hearing center What you will do: Maintain client charts and ensure information is up to date Prioritize welcome and confirmation calls and provide friendly and enthusiastic customer service Manages clinic schedule to ensure efficient and expedient patient care for walk-in/curbside appointments, scheduled appointments, and potential clients Enter stock and custom orders, perform weekly inventory audit to ensure accuracy. Maintain detailed and accurate records of cash and bank deposits and perform all end of day processes and reports/ settlements Maintains a clean, inviting, and friendly environment Maintain basic knowledge of hearing aid technology and be able to perform basic cleaning/repair functions Assist with basic hearing aid trouble shooting via telephone or in-person and clean and checks Maintain knowledge of current HearUSA's products, promotions and pricing. As needed, facilitate and support with HearAssist and remote care What we are looking for: High School Diploma or equivalent Experience in customer service and office administration Excellent oral and written communication skills, ability to establish and maintain a professional rapport with clients and co-workers Proficiency with computers including scheduling software and MS Office Strong multi-tasking, organization, and time-management skills A Place to Grow your Career: Growth means investing in employee development, from day-to-day support to opportunities to stretch your skills. It also means creating space for your voice, sharing knowledge, and learning from peers as we build culture and community together. We offer: A professional development team of dedicated Regional Training Managers Continuing education, LinkedIn Learning and tuition reimbursement Career advancement pathways for Center Support and Client Care Pays :$19hr The Company provides equal opportunity to all employees and prospective employees without regard to race, color, creed, religion, national origin, ancestry, sex, age, physical or mental disability, marital status, pregnancy, genetic information, sexual orientation, gender identity, protected veteran or military status, or any other consideration not related to the person's ability to do the job or otherwise made unlawful by federal, state, or local law.

Apply Today This role is essential in supporting our office and project operations, helping our team stay on track from project bidding to closeout. This position would also assist the Project Managers with job start-up tasks such as setting up jobs in company software systems, assigning job numbers to projects, organizing project documents, and other project-related items as needed. Duties include processing certified payroll, monthly billing, and processing change orders. Qualification Requirements: Previous office experience and general computer skills required. General understanding of building construction and process from bidding to job closeout. Accounting, Construction, or Business Degree preferred. Bookkeeping and past billing experience are preferred. Essential Job Functions: * Answers telephone and takes messages or directs call to appropriate personnel. * Performs data entry of information into the computer system. * Performs filing of forms and other paperwork. * Performs general clerical duties to include typing, faxing, copying, and other duties as required. * May run errands to visit job sites or obtain supplies as needed using vehicle. * Assists Project Manager's with bidding, project start up, submittals/RFI's, budgeting, material orders, and project closeout. * Assembles O-M manuals and As-Built drawings. Non-Essential Job Functions: * May perform other duties as needed. Physical Demand Classification: * The job of Project Assistant is a Light Duty job, according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles, U.S. Department of Labor and Industry. Light Duty involves exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. Apply Today