Office administrator jobs in Morrisville, NC - 354 jobs

Responsibilities Maintain and archive both paper and electronic records in accordance with internal procedures to ensure complete and compliant regulatory files for each product. Perform data entry for regulatory projects, including work within Regulatory Information Management Systems (e.g., Veeva), Microsoft Office applications (Excel, Word), and Smartsheet. Support the finalization of job descriptions and standard operating procedures (SOPs), including routing for review, approval, signature, and appropriate filing. Prepare, submit, and archive FDA promotional and labeling submissions. Serve as the U.S. R&D Archivist, overseeing document management activities. Maintain the U.S. on-site document storage room. Manage the U.S. off-site storage vendor and track documents sent and received. Annually archive and transition off-site files older than five years. Support unblinded safety submissions, including DSURs, as needed. Provide support during audit preparation when required. Assist in the preparation of U.S. regulatory deliverables. Perform quality control reviews of U.S. regulatory submissions and internal documents. Necessary Requirements Educational Qualifications: Bachelor's Degree in Life Sciences (minimum) Professional Experience: At least 2 years of administrative support experience, preferably within a scientific or regulatory environment Professional Skills: Strong communication skills Ability to manage multiple tasks simultaneously Exceptional attention to detail High productivity and efficiency Specialized Skills: Understanding of pharmaceutical regulations and regulatory processes Strong knowledge of process analysis and optimization tools and methods Managerial/Operational Skills: Effective decision-making Strong planning and execution abilities Ability to drive results and meet deadlines

A leading financial services firm with a comprehensive mortgage platform and integrated business focused on the production and servicing of U.S. mortgage loans and the management of investments related to the U.S. mortgage market. The *Administrative Assistant* reports to the site leader and is responsible for providing on-site support to ensure employees, visitors, and other third parties enter the premises in compliance with security requirements. This person will serve as a floor warden to support site safety. When not focused on these core responsibilities, this role also provides administrative support to the site leader for specific business needs. *Responsibilities:* * Report to the site leader and provide site support at the direction of Corporate Security to ensure all employees and visitors enter with appropriate credentials, including badge management and controls. * Monitor access points to the site, including card readers, cameras, and other security devices. * Provide security reporting, including badge usage reports. * Coordinate on-site emergency and safety support as needed. * Support the site leader in alignment with the scope and purpose of this role. * Demonstrate behaviors aligned with the organization's culture and values. *Skills:* * Microsoft Office * Project Management * CPR Certification *Additional Skills & Qualifications:* * Prior security experience * Experience in facilities, project management, or real estate preferred * CPR certification * Strong attention to detail, ability to work independently, and team-oriented mindset *Experience Level:* Entry Level *Job Type & Location*This is a Contract to Hire position based out of Cary, NC. *Pay and Benefits*The pay range for this position is $21.63 - $21.63/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a fully onsite position in Cary,NC. *Application Deadline*This position is anticipated to close on Jan 23, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Role Purpose Join GKN as a PCO/BOM Administrator, serving as the vital connection between Engineering, Operations, and Commercial teams. You will bridge the Windchill system used by Auburn Hills engineers with the Manufacturing Pro system supporting US CVJ operations. This role is key to ensuring accuracy, compliance, and efficiency in managing Bills of Material (BoM) and Product Change Orders (PCO). Key Objectives Guarantee consistency and accuracy of Bills of Material across systems. Act as a liaison between Engineering, Operations, Supply Chain, and Purchasing. Lead audits and enforce corporate standards for BoM product structures. Manage and track Product Change Orders from initiation to implementation. Support cross‑functional teams with documentation, reporting, and compliance. Contribute to continuous improvement initiatives including TQM, Six Sigma, ISO, and EH&S systems. Qualifications & Skills Ability to read and understand engineering drawings and specifications. Experience in Configuration Management & BOM Life Cycle. Minimum of 5 years in a manufacturing environment, with supervisory experience preferred. Strong interpersonal, organizational, and leadership skills. Proficiency in MS Word, Excel, MS Project, MfgPro, Kronos. Knowledge of Lean Enterprise practices. Analytical mindset with excellent problem‑solving and prioritization skills. Background in logistics or production planning is a plus. What We Offer Opportunity to work in a global leader in automotive manufacturing. Exposure to cross‑functional collaboration with Engineering, Operations, and Supply Chain. Professional growth in a role that directly impacts quality, efficiency, and innovation. A culture that values continuous improvement, teamwork, and leadership development.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Preferred Qualifications Prior experience with PeopleSoft Financials. Experience as an administrative assistant. Work Schedule Monday - Friday, 8:00 am - 5:00 pm, with occasional overtime as needed

TITLE (Oracle title) ADMINISTRATOR WORKING TITLE Administrator-Staff Internal Auditor SCHOOL/DEPARTMENT Internal Audit LOCATION Crossroads III, Cary, NC PAY GRADE Administrator Band 4 FLSA STATUS Exempt ELIGIBILITY FOR EMPLOYMENT CONTRACT No WORK WEEK SCHEDULE Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek POSITION PURPOSE: Conducts internal financial and operational audits covering all segments of the school system to determine the adequacy of internal controls and compliance with policies, procedures and regulations. Tests financial transactions for compliance with existing laws, contracts, and accounting principles generally accepted in the United States of America. Prepares and presents audit reports of findings, which include recommendations for improvements. Investigates areas where there is indication of concerns or irregularities. MINIMUM QUALIFICATIONS: KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) Considerable knowledge of data or information systems; Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps; Knowledge of generally accepted accounting principles; Knowledge of Government Auditing Standards (GAO) and the related application of those standards; Ability to execute audit programs; to document and evaluate internal controls; to analyze and evaluate accounting and auditing issues and to develop clear, concise, and comprehensive reports of the related data; ability to identify areas of risks as it relates to assigned audit areas; Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback; Ability to work in a team environment; Ability to work independently and complete tasks in the absence of clear direction; Ability to ensure confidentiality of data and information; Ability to establish and maintain effective working relationships with school system staff, staff members of external funding agencies, and the community. EDUCATION, TRAINING, AND EXPERIENCE Bachelor's degree in accounting, finance, business administration, or directly related field; Two years of experience in accounting, auditing, or related field; Other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered. CERTIFICATION AND LICENSE REQUIREMENTS Must hold and maintain a valid motor vehicle operator's license according to the State of North Carolina requirements. PREFERRED QUALIFICATIONS: Active Certified Public Accountant (CPA) license held and/or active Certified Internal Auditor (CIA) certification; Governmental accounting or auditing experience. ESSENTIAL DUTIES AND RESPONSIBILITIES: Implements the auditing program for the school or department being audited to achieve audit objectives and to ensure that the fiscal management of the system is being effectively and appropriately performed. Ensures that adequate internal controls exist and are being applied to areas that are being audited as deemed appropriate in the circumstances. Ensures that applicable laws and regulations are being adhered to consistently, as applicable, per audit. Conducts audit tests of areas being audited to meet the objectives of the audit. The tests may include the evaluation and review of program-related data. There may be progression under the direction of the Senior Director so that some audit tests may be independently planned. Develops drafts of findings and recommendations on the area being audited, to include recommended changes in system policies, procedures, personnel, or non-compliance with laws, procedures, policies, or other criteria. Understands the school system's financial and operational areas, to include the ORACLE financial and human resources system, in order to design audit tests that fulfill the objectives of the audit. Performs other monitoring, investigations, and tests to satisfy the objectives of the audit or investigation. Keeps up to date on all school system policies and procedures relevant to assigned audits. Conducts certain types of audits as determined by the senior director. Performs other related duties, as assigned. WORK ENVIRONMENT/PHYSICAL REQUIREMENTS This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. EFFECTIVE DATE: 5/2023 DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.

Job DescriptionPlumbing Office Administrator Compensation: $40,000 - $75,000 annually Schedule: Monday - Friday We are seeking a highly organized and detail-oriented Administrator to support daily operations and ensure smooth business processes. This role is vital in managing billing, compliance, and administrative workflows, helping the company stay on track financially and operationally. Key Responsibilities Billing & Accounts: Process invoices, manage billing cycles, and track accounts receivable to ensure timely collections. Permits & Compliance: Handle filing of permits and other required documentation to support field operations. Utility Coordination: Call for utility locates and maintain records of confirmations. Administrative Support: Perform general administrative duties, including filing, data entry, and recordkeeping. Communication: Act as a point of contact for vendors, customers, and internal teams regarding billing or administrative inquiries. Reporting: Maintain accurate logs, prepare reports, and assist management with project tracking. Other Duties as Assigned: Flexibly support leadership and office staff in various administrative functions. Qualifications Experience using Service Titan Previous administrative or office management experience preferred. Strong organizational skills with excellent attention to detail. Ability to manage multiple priorities and meet deadlines. Proficient with computers, billing software, and Microsoft Office/Google Workspace. Strong written and verbal communication skills. Benefits Competitive salary based on experience ($40K-$75K). Monday-Friday work schedule. Opportunity for growth within a fast-paced, team-oriented company. Powered by JazzHR rd OcVBgsQw

Job DescriptionSalary: $23 - $30 The Office Administrator is responsible for the smooth and efficient operation of the office while providing administrative and operational support to estimating, project management, and field teams. This role serves as a central point of coordination for office communications, project and financial documentation, bid support, and office logistics. The ideal candidate demonstrates strong communication and problem-solving skills, the ability to adapt quickly to changing priorities and operational needs, and a high level of organization to support day-to-day business operations and project execution. Key Responsibilities The list below is illustrative and is not a comprehensive list of all duties that may be assigned. Provides administrative and operational support to office, estimating, project management, and field teams. Answer and route incoming calls and correspondence accurately Receive, sort, scan, and distribute incoming mail, packages, and documentation. Scan, code, upload, and process invoices, receipts, and credit card documentation in accordance with company procedures. Maintain accurate filing systems for financial, project, vendor, and equipment documentation. Deposit incoming payments and assist with accounts receivable and payable support as needed. Coordinate bid support activities, including ordering plans/specifications, preparing bid documents, and creating digital access links. Attend bid openings when required and act as company representative as assigned. Create Redbooks and support documentation for project managers and superintendents. Upload subcontractor agreements, COIs, and compliance documentation into company system. Communicate with vendors and subcontractors on behalf of project managers regarding billing issues and documentation requests. Coordinate delivery, pickup, and maintenance scheduling for jobsites support equipment including Connex boxes, dumpsters, and porta-johns. Maintain weekly manpower and equipment tracking documentation and post updates as required. Assist with certified payroll submissions when required by project specifications. Coordinate with insurance providers to request bid bonds, certificates of insurance, and related documentation. Maintain records related to company equipment, registrations, permits, titles, and property tax documents. Manage office supply inventory, PPE restocking, and general office logistics. Coordinate office cleaning services and maintain organization of shared spaces. Support division wide communications, meetings, and administrative projects as assigned. Assist with scheduling, event coordination, and office operations support. Perform additional administrative and operational duties as needed to support business operations. EXPERIENCE/EDUCATION: This position requires an understanding of office management in a construction office. A High School Diploma is required; an Associates Degree is preferred for this position. Bilingual, Spanish speaking is a plus Required Qualifications Strong organizational and prioritizing skills Ability to multi-task Computer skills MS Excel and Word software programs; Familiarity with Vista preferred. Efficient verbal and written communication Accurate data entry Moderate analysis and interpretation required for problem solving Ability to work with teams and other divisions independent judgment required using existing guidelines to determine work methods Physical Requirements Work outdoors in various weather conditions Lift and carry up to 50 lbs. Perform physical tasks: bending, squatting, climbing, kneeling Comfortable with heights, tight spaces, and near heavy equipment Benefits Competitive Wages Health & Dental with generous employer contribution Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.) Paid Holidays Generous PTO Employee Stock Ownership Plan (ESOP) and more! Rifenburg Companies follow EEO Federal and State guidelines prohibiting employment and job discrimination. It is the policy of Rifenburg Companies to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, carrier status or any legally protected status. The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training including apprenticeship and on-the-job training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.

Company: Avalo Compensation: $50 - $65k annually + full benefits, PTO, retirement At Avalo, we're reinventing crop development to build a climate-resilient, equitable, and sustainable future for agriculture. Our mission is to accelerate crop evolution using AI and evolutionary biology-cutting development time from decades to just a few years while dramatically reducing environmental impact. From low-input cotton to sugarcane, we work with nature's complexity, not against it, to deliver high-performance crops without harmful externalities. Join us in transforming agriculture from the seed up. About this opportunity: We're seeking a highly organized, detail-oriented, and proactive Office Administrator to ensure the smooth and efficient operation of Avalo's Durham office. This role is central to maintaining day-to-day administrative excellence, supporting financial workflows, coordinating vendors, and reinforcing our collaborative culture. The ideal candidate will thrive in a fast-moving startup environment, demonstrate exceptional communication and problem-solving skills, and play a key role in supporting operational accuracy, compliance, and team success across the company. Key Responsibilities: Financial & Administrative Support Support vendor setup, W-9 collection, invoice routing, and payment documentation. Assist with credit card reconciliation by collecting receipts and verifying coding. Maintain organized financial and administrative records to ensure audit readiness. Office & Facilities Management Oversee daily office operations, vendor coordination, and supply inventory. Manage shipping and receiving for materials, equipment, and samples. Assist with safety documentation, required trainings, and compliance recordkeeping. Serve as the first point of contact for employees and guests, maintaining a welcoming environment. Contribute to company culture initiatives and cross-team collaboration. Coordinate onsite meetings, catering, office meals, and general logistics. Travel & Coordination Arrange domestic and international travel; track expenses and documentation. Maintain administrative trackers, shared files, and compliance documentation. Support planning and logistics for company-wide meetings and events. HR & Onboarding Support Assist with interview scheduling, candidate communication, and reference checks. Coordinate new-hire onboarding, workspace setup, and documentation tracking. Support team events and internal communications initiatives. Qualifications Bachelor's degree in Business Administration, Accounting, or a related field OR equivalent professional experience in office administration, bookkeeping, or operations. 3-5 years of experience in office administration, financial coordination, or similar support roles. Experience supporting financial processes (vendor documentation, invoice routing, expense tracking) preferred. Strong written and verbal communication skills with excellent attention to detail and accuracy. Proven organizational skills with the ability to manage multiple priorities and shifting tasks. Ability to maintain confidentiality and handle sensitive financial or personnel information. Experience coordinating interviews, onboarding logistics, or HR administration is a plus. Proficiency with Microsoft and Google applications (Word, Excel, PowerPoint, Google Workspace Familiarity with Bill.com, DocuSign, Adobe Acrobat, Slack, and Canva is helpful. Highly proactive, dependable, and comfortable working independently in a fast-paced startup environment. Passion for Avalo's mission and a collaborative, service-oriented mindset.

Job Description Office Administrator Company: Avalo Compensation: $50 - $65k annually + full benefits, PTO, retirement About Avalo At Avalo, we're reinventing crop development to build a climate-resilient, equitable, and sustainable future for agriculture. Our mission is to accelerate crop evolution using AI and evolutionary biology-cutting development time from decades to just a few years while dramatically reducing environmental impact. From low-input cotton to sugarcane, we work with nature's complexity, not against it, to deliver high-performance crops without harmful externalities. Join us in transforming agriculture from the seed up. About this opportunity: We're seeking a highly organized, detail-oriented, and proactive Office Administrator to ensure the smooth and efficient operation of Avalo's Durham office. This role is central to maintaining day-to-day administrative excellence, supporting financial workflows, coordinating vendors, and reinforcing our collaborative culture. The ideal candidate will thrive in a fast-moving startup environment, demonstrate exceptional communication and problem-solving skills, and play a key role in supporting operational accuracy, compliance, and team success across the company. Key Responsibilities: Financial & Administrative Support Support vendor setup, W-9 collection, invoice routing, and payment documentation. Assist with credit card reconciliation by collecting receipts and verifying coding. Maintain organized financial and administrative records to ensure audit readiness. Office & Facilities Management Oversee daily office operations, vendor coordination, and supply inventory. Manage shipping and receiving for materials, equipment, and samples. Assist with safety documentation, required trainings, and compliance recordkeeping. Serve as the first point of contact for employees and guests, maintaining a welcoming environment. Contribute to company culture initiatives and cross-team collaboration. Coordinate onsite meetings, catering, office meals, and general logistics. Travel & Coordination Arrange domestic and international travel; track expenses and documentation. Maintain administrative trackers, shared files, and compliance documentation. Support planning and logistics for company-wide meetings and events. HR & Onboarding Support Assist with interview scheduling, candidate communication, and reference checks. Coordinate new-hire onboarding, workspace setup, and documentation tracking. Support team events and internal communications initiatives. Qualifications Bachelor's degree in Business Administration, Accounting, or a related field OR equivalent professional experience in office administration, bookkeeping, or operations. 3-5 years of experience in office administration, financial coordination, or similar support roles. Experience supporting financial processes (vendor documentation, invoice routing, expense tracking) preferred. Strong written and verbal communication skills with excellent attention to detail and accuracy. Proven organizational skills with the ability to manage multiple priorities and shifting tasks. Ability to maintain confidentiality and handle sensitive financial or personnel information. Experience coordinating interviews, onboarding logistics, or HR administration is a plus. Proficiency with Microsoft and Google applications (Word, Excel, PowerPoint, Google Workspace Familiarity with Bill.com, DocuSign, Adobe Acrobat, Slack, and Canva is helpful. Highly proactive, dependable, and comfortable working independently in a fast-paced startup environment. Passion for Avalo's mission and a collaborative, service-oriented mindset. Powered by JazzHR WMJm1inU7y

SBM Life Science is seeking an organized and proactive Part-Time Office Coordinator to oversee office functions at our Corporate Headquarters in Cary, NC. This organized and detailed person will be a primary point of contact for maintenance and vendor relationships as will oversee daily office functions. From ordering supplies to onboarding new employees, this hands-on role will work in our office 4-5 days a week for up to 20 hours. Qualifications Associate's degree or coursework in office administration, business, or related field preferred. 2+ years of experience in office administration, customer service, or a related role. Prior office management or facilities/vendor coordination experience is a must. Proven experience using project management tools to control projects and meet deadlines. Proven ability to create professional quality content using tools such as CANVA, for internal and external communications Proficient with Microsoft Office Suite including creating power point presentations; experience planning, coordinating and managing all-employee events. Responsibilities Manage office supplies, equipment, and facility services; monitor inventory levels and place orders to maintain adequate stock. Restock as needed. Coordinate scheduling and planning for company meetings, trainings, and employee events, including logistics, materials, meals and communication. Manage office supplies, equipment, and facility services; monitor inventory levels and place orders to maintain adequate stock. Restock as needed. Coordinate scheduling and planning for company meetings, trainings, and employee events, including logistics, materials, meals and communication. Support employees onboarding and offboarding from a facilities/administrative perspective. Provide new employee orientation. Coordinate with building management or service providers for maintenance, repairs, cleaning, and security; point of contact for emergency procedures, fire drills, office closures, inspections, maintenance, etc. Support daily administrative functions as needed by welcoming visitors, sort and distribute incoming mail/packages Prepare and distribute internal communications such as reminders, announcements, newsletters and procedural updates. Track and manage vendor relationships, service agreements, and office-related invoices, purchase orders, to support budget oversight. About the Company: SBM Life Science is dedicated to reconnecting people with nature through our products and solutions. The US Headquarters is in Cary, NC, which is home to both the BioAdvanced and Natria product lines that are designed to beautify gardens while minimizing harm to the environment. We foster a collaborative culture that emphasizes continuous improvement and growth. Our product solutions are renowned for their effectiveness and quality, accompanying the consumer throughout the season to care for, cultivate, maintain, and beautify their garden and protect their living space. As a company dedicated to innovative solutions that harmonize nature with science, we are committed to making a positive impact. Benefits: Flexible schedule on-site, working with a great group of employees Paid Time Off; Paid Holidays; Bereavement time off and resources. Complimentary Onsite gym

This position serves as the main administrative support for the Parr Center. The individual in this role will fulfill the following roles for the Parr Center: administrative assistant; event coordinator; principal support and executive assistant to the Director of the Parr Center, including assisting with the Director's calendar and schedule; manager of the Center's financial accounts and expenditures; manager of the Center's website and its social media accounts; and general administrative support for the office and day to day functions of the Parr Center. This individual will greet students and faculty as they enter the Parr Center; answer questions about the Center and the Outreach program; write event descriptions and create event promotional materials; correspond with visiting speakers and arrange logistics for their visits; create social media postings and other communications; and assist with other Center portfolios as needed, especially administration of the National High School Ethics Bowl. As the primary manager of the Center's financial record keeping, this individual will also be responsible for carrying out a variety of accounting procedures, monitoring expenditures, and producing budget spreadsheets and reports at the Director's request. Required Qualifications, Competencies, And Experience Knowledge of Microsoft Office Suite; Twitter; Facebook; Instagram; strong computer skills; strong written and verbal communication skills. Preferred Qualifications, Competencies, And Experience Interest in ethics. Work Schedule Monday - Friday 8:30 am to 5:00 pm, with some nights and weekends

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Associate, Administrator Job Description: The Administrative Services Associate is a member of the Administrative Services team and reports to the Office Manager. This role supports administrative and catering needs for Headquarters, Co|Lab, and The Shed. The ideal candidate demonstrates exceptional hospitality and customer service skills, is a collaborative team player, and has a strong attention to detail. This position works with many of HITT's executive leadership team members and is expected to present a professional demeanor and exhibit a sense of urgency. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor. Responsibilities Catering and Concierge Service * Executes catering requests as assigned by the Office Manager * Coordinates with the Office Manager the details regarding logistics for large catering events * Manages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing * Sets up food and ensures that conference rooms are properly organized to host requested events * Requests support from the Facilities Manager if specific furniture arrangements are necessary for event spaces * Communicates with the event organizer to ensure that all details are covered for an exceptional event experience * Coordinates with the Facilities Manager to request support for pick up or delivery of catering items as needed * Maintains pantry operations, which includes restocking, and servicing coffee brewers as needed * Coordinates with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement team * Collaborates with Administrators in preparing promotional items needed for events and marketing requests * Purchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support * Sets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferring * Books conference rooms set-up time before the event and after the event for breakdown Administrative Support * In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map. * Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hires * Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes * Updates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates Qualifications * A high school degree is required * Proficiency in Microsoft Office, especially Word and Outlook, is required * Knowledge of basic clerical and administrative procedures is required * Knowledge of customer service principles and practices * Basic reading and writing skills * Excellent verbal communication skills. * This position is fully on-site and is not eligible for remote work. HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

Job DescriptionJoin the iT Family as Our Director of First Impressions (Front Office Coordinator) - Chapel Hill Are you ready to be the most important person our patients interact with? Integrative Therapies is a locally-owned physical therapy and wellness business dedicated to providing world-class care and a 5-star client experience in North Carolina for over 25 years. We're not just looking for a receptionist; we're seeking a Director of First Impressions-the ultimate Servant Leader who will anchor our Chapel Hill clinic. If you thrive in a high-performing, values-based culture and are driven by a Service First mindset, this is your chance to shine. This position reports directly to the Clinic Director and is essential to our mission to positively impact lives. What You'll Do: Your Key Role in Delivering Excellence This role is about much more than administrative tasks-it's about embodying our Growth Mindset and creating an Amazing and welcoming environment that sets the tone for unmatched care. You will be the front-line champion for a well-executed patient care process. Be the Face of iT: Create the positive first impressions and provide the outstanding customer service that makes us the provider of choice. Master the Schedule (Schedule Tetris!): Strategically manage our web-based scheduling system to maximize appointments, aiming for our goal of a 90% patient arrival rate by using our "clinic convenience and service" principles. Financial & Compliance Expert: Collect and accurately document patient payments, verify insurance benefits, handle weekly bank deposits, and ensure strict adherence to HIPAA regulations for all protected health information. Communication Hub: Maintain professional correspondence via a multi-line phone system, email, and fax, acting as the primary coordinator between patients, clinical staff, and administrative teams. Operational Excellence: Maintain the order and organization of the front office, demonstrating knowledge of our operating procedures and commitment to improving processes and systems. What You'll Bring: Skills and Values We hire based on our Core Values and look for people who are eager, helpful, communicative, and listening. Required: A true Serve Others focus: putting our patients and company first and genuinely enjoying helping others ahead of ourselves. Demonstrated Enthusiasm and a relentlessly positive attitude. Highly proficient computer and organizational skills. Excellent verbal and written communication. Preferred: Experience (1+ year strongly preferred) in a customer service or medical office administration role. Knowledge of medical office procedures, including a web-based EMR platform (like our cutting-edge, AI-driven EMR). Familiarity with medical coding, insurance verification, and third-party payer processes. Compensation and Details We are committed to investing in our people! This is an opportunity for continual growth in your competence and a chance to truly Level-Up Our Team. Pay Rate: $16 - $18 per hour, depending on experience. Schedule: Part-time, Monday-Friday, between the hours of 8:00 AM-5:00 PM. Location: In-person at our Chapel Hill, NC 27514 office. (Reliable commute or planned relocation required.) This position is a part of the Watson Companies family. We look forward to meeting you! Powered by JazzHR uNgJVFtWj0

The NC State University Facilities Division is home to nearly 900 professionals who plan, build and maintain the spaces that foster an environment where innovation, learning, and community thrive. Through this work, we help create spaces that empower students, faculty, and staff to reach their full potential. Operating year-round, we manage more than 16.7 million gross square feet of built space and oversee 4,733 acres of campus infrastructure through a series of core departments, each composed of multiple specialized units: * Design & Construction * Business Operations * Campus Operations and Maintenance * Campus Planning and Strategic Investment Whether responding to a maintenance request, shaping future facilities or creating spaces that inspire discovery, our team is grounded in excellence, service and stewardship. Join the pack and become part of one of the largest and most respected employers in the state, helping shape the future of our campus community. Take a look below to see what we offer! Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: * Medical, Dental, and Vision * Flexible Spending Account * Retirement Programs * Disability Plans * Life Insurance * Accident Plan * Paid Time Off and Other Leave Programs * 12 Holidays Each Year * Tuition and Academic Assistance * And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties The Administrative Support Specialist plays a vital role in supporting the Landscape Maintenance and Operations unit by providing comprehensive administrative, human resources, and operational support to a varied workforce. This position supports approximately 142 full-time employees and temporary staff across multiple program areas, including Landscape Services, Landscape Construction Services, and Waste Reduction and Recycling. The ideal candidate is highly organized, collaborative, and experienced in administrative operations within a dynamic environment. This role offers the opportunity to supervise staff, partner closely with Facilities HR and Business Services, support employee onboarding and training, and contribute to unit-wide communication, engagement, and program support initiatives. The Administrative Support Specialist is a member of the unit's leadership team, participates in leadership meetings, and is entrusted with sensitive information, requiring a high level of professionalism and confidentiality. This position allows for creativity, initiative, and program ownership within the scope of work, supporting activities such as safety field days, internship programs, training coordination, and travel planning. If you enjoy coordinating complex processes, supporting teams, and making an impact behind the scenes while helping essential operations run smoothly, we encourage you to apply and join a mission-driven team serving the NC State campus community. Apply today to be part of a collaborative team that supports essential campus operations. Key responsibilities and duties include, but are not limited to: * Supervise an Administrative Support Associate and provide administrative support for full-time, temporary, and supervisory staff across multiple program areas. * Coordinate HR-related processes, including job postings, interview scheduling, hiring proposals, onboarding, and separation activities, in collaboration with Facilities HR. * Oversee office procedures and tracking systems related to cell phones, ComTech, Wolftime, Workers' Compensation, training compliance, and other administrative processes. * Manage departmental onboarding and ensure implementation of role-specific and university-required training. * Support unit-level training, travel, internship programs, and safety initiatives (such as safety field days) by partnering with the Business Services unit to ensure compliance with policies and procedures. * Collaborate with Facilities-wide administrative staff and AVC support teams on special projects, leadership initiatives, events, and employee engagement activities. * Maintain unit communications by managing the electronic billboard, gathering relevant information, and developing clear, engaging messaging for staff. * Coach, delegate, and review administrative tasks to support staff, ensuring efficiency, consistency, and continuous improvement across unit operations. * Administer unit-specific employee recognition programs and coordinate interpretation and translation service needs. * Provide first-line customer service by managing the main phone line, walk-in inquiries, mail distribution, supply orders, and serving as a building liaison. * Serve the campus community by coordinating work requests through AiM, managing brick permits and bollard keys, responding to Service Center requests, and supporting community service initiatives. * Participate as a member of the unit's leadership team, attending leadership meetings and handling confidential information with discretion and professionalism. * Serve as backup to the Administrative Support Associate as needed to ensure continuity of operations. Other Responsibilities * Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities. Qualifications Minimum Experience/Education High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Preferred Qualifications * Administrative/clerical experience in an office environment strongly preferred. * Experience supervising or coaching administrative staff * Comfortable coordinating complex schedules, onboarding programs, and unit-wide initiatives. * Skilled at providing customer service and serving as a reliable point of contact for staff and campus partners. * Ability to craft clear, engaging internal communications Required License or Certification * Valid Driver's License Required * North Carolina Driver's License required within 60 days of hire and must be maintained. Valid NC Driver's License required Yes Commercial Driver's License Required? No

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Compensation: $40,000 - $75,000 annually Schedule: Monday - Friday We are seeking a highly organized and detail-oriented Administrator to support daily operations and ensure smooth business processes. This role is vital in managing billing, compliance, and administrative workflows, helping the company stay on track financially and operationally. Key Responsibilities Billing & Accounts: Process invoices, manage billing cycles, and track accounts receivable to ensure timely collections. Permits & Compliance: Handle filing of permits and other required documentation to support field operations. Utility Coordination: Call for utility locates and maintain records of confirmations. Administrative Support: Perform general administrative duties, including filing, data entry, and recordkeeping. Communication: Act as a point of contact for vendors, customers, and internal teams regarding billing or administrative inquiries. Reporting: Maintain accurate logs, prepare reports, and assist management with project tracking. Other Duties as Assigned: Flexibly support leadership and office staff in various administrative functions. Qualifications Experience using Service Titan Previous administrative or office management experience preferred. Strong organizational skills with excellent attention to detail. Ability to manage multiple priorities and meet deadlines. Proficient with computers, billing software, and Microsoft Office/Google Workspace. Strong written and verbal communication skills. Benefits Competitive salary based on experience ($40K-$75K). Monday-Friday work schedule. Opportunity for growth within a fast-paced, team-oriented company.

The Office Administrator is responsible for the smooth and efficient operation of the office while providing administrative and operational support to estimating, project management, and field teams. This role serves as a central point of coordination for office communications, project and financial documentation, bid support, and office logistics. The ideal candidate demonstrates strong communication and problem-solving skills, the ability to adapt quickly to changing priorities and operational needs, and a high level of organization to support day-to-day business operations and project execution. Key Responsibilities The list below is illustrative and is not a comprehensive list of all duties that may be assigned. * Provides administrative and operational support to office, estimating, project management, and field teams. * Answer and route incoming calls and correspondence accurately * Receive, sort, scan, and distribute incoming mail, packages, and documentation. * Scan, code, upload, and process invoices, receipts, and credit card documentation in accordance with company procedures. * Maintain accurate filing systems for financial, project, vendor, and equipment documentation. * Deposit incoming payments and assist with accounts receivable and payable support as needed. * Coordinate bid support activities, including ordering plans/specifications, preparing bid documents, and creating digital access links. * Attend bid openings when required and act as company representative as assigned. * Create Redbooks and support documentation for project managers and superintendents. * Upload subcontractor agreements, COIs, and compliance documentation into company system. * Communicate with vendors and subcontractors on behalf of project managers regarding billing issues and documentation requests. * Coordinate delivery, pickup, and maintenance scheduling for jobsites support equipment including Connex boxes, dumpsters, and porta-johns. * Maintain weekly manpower and equipment tracking documentation and post updates as required. * Assist with certified payroll submissions when required by project specifications. * Coordinate with insurance providers to request bid bonds, certificates of insurance, and related documentation. * Maintain records related to company equipment, registrations, permits, titles, and property tax documents. * Manage office supply inventory, PPE restocking, and general office logistics. * Coordinate office cleaning services and maintain organization of shared spaces. * Support division wide communications, meetings, and administrative projects as assigned. * Assist with scheduling, event coordination, and office operations support. * Perform additional administrative and operational duties as needed to support business operations. EXPERIENCE/EDUCATION: * This position requires an understanding of office management in a construction office. * A High School Diploma is required; an Associate's Degree is preferred for this position. * Bilingual, Spanish speaking is a plus Required Qualifications * Strong organizational and prioritizing skills * Ability to multi-task * Computer skills MS Excel and Word software programs; Familiarity with Vista preferred. * Efficient verbal and written communication * Accurate data entry * Moderate analysis and interpretation required for problem solving * Ability to work with teams and other divisions independent judgment required using existing guidelines to determine work methods Physical Requirements * Work outdoors in various weather conditions * Lift and carry up to 50 lbs. * Perform physical tasks: bending, squatting, climbing, kneeling * Comfortable with heights, tight spaces, and near heavy equipment Benefits * Competitive Wages * Health & Dental with generous employer contribution * Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.) * Paid Holidays * Generous PTO * Employee Stock Ownership Plan (ESOP) * …and more! Rifenburg Companies follow EEO Federal and State guidelines prohibiting employment and job discrimination. It is the policy of Rifenburg Companies to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, carrier status or any legally protected status. The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training including apprenticeship and on-the-job training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.

Join the iT Family as Our Director of First Impressions (Front Office Coordinator) - Chapel Hill Are you ready to be the most important person our patients interact with? Integrative Therapies is a locally-owned physical therapy and wellness business dedicated to providing world-class care and a 5-star client experience in North Carolina for over 25 years. We're not just looking for a receptionist; we're seeking a Director of First Impressions-the ultimate Servant Leader who will anchor our Chapel Hill clinic. If you thrive in a high-performing, values-based culture and are driven by a Service First mindset, this is your chance to shine. This position reports directly to the Clinic Director and is essential to our mission to positively impact lives. What You'll Do: Your Key Role in Delivering Excellence This role is about much more than administrative tasks-it's about embodying our Growth Mindset and creating an Amazing and welcoming environment that sets the tone for unmatched care. You will be the front-line champion for a well-executed patient care process. Be the Face of iT: Create the positive first impressions and provide the outstanding customer service that makes us the provider of choice. Master the Schedule (Schedule Tetris!): Strategically manage our web-based scheduling system to maximize appointments, aiming for our goal of a 90% patient arrival rate by using our "clinic convenience and service" principles. Financial & Compliance Expert: Collect and accurately document patient payments, verify insurance benefits, handle weekly bank deposits, and ensure strict adherence to HIPAA regulations for all protected health information. Communication Hub: Maintain professional correspondence via a multi-line phone system, email, and fax, acting as the primary coordinator between patients, clinical staff, and administrative teams. Operational Excellence: Maintain the order and organization of the front office, demonstrating knowledge of our operating procedures and commitment to improving processes and systems. What You'll Bring: Skills and Values We hire based on our Core Values and look for people who are eager, helpful, communicative, and listening. Required: A true Serve Others focus: putting our patients and company first and genuinely enjoying helping others ahead of ourselves. Demonstrated Enthusiasm and a relentlessly positive attitude. Highly proficient computer and organizational skills. Excellent verbal and written communication. Preferred: Experience (1+ year strongly preferred) in a customer service or medical office administration role. Knowledge of medical office procedures, including a web-based EMR platform (like our cutting-edge, AI-driven EMR). Familiarity with medical coding, insurance verification, and third-party payer processes. Compensation and Details We are committed to investing in our people! This is an opportunity for continual growth in your competence and a chance to truly Level-Up Our Team. Pay Rate: $16 - $18 per hour, depending on experience. Schedule: Part-time, Monday-Friday, between the hours of 8:00 AM-5:00 PM. Location: In-person at our Chapel Hill, NC 27514 office. (Reliable commute or planned relocation required.) This position is a part of the Watson Companies family. We look forward to meeting you!