Office Administrator jobs in New Haven, CT

Ultimate Staffing is proud to partner with a long-standing business seeking a proactive and detail-oriented Administrative Professional to join their close-knit office team. This role provides essential administrative support to estimators and office staff, helping to ensure smooth day-to-day operations in a busy and collaborative environment. Key Responsibilities Provide administrative support to estimators/salespeople Answer and direct incoming calls; manage incoming emails, including shared mailboxes Create and send proposals using QuickBooks Desktop Activate new jobs in QuickBooks and generate weekly reports for management Maintain organized filing systems and order office supplies as needed Manage and update the sales bidding calendar Assist in identifying bid opportunities on municipal and town websites Follow up on submitted bids to determine outcomes Monitor and follow up on aging accounts receivable Attend weekly in-person office meetings Take on additional tasks as the role evolves and the company continues to grow Qualifications 2+ years of experience in an administrative or office setting preferred QuickBooks Desktop experience required Strong organizational and time management skills Comfortable with online research and navigating municipal websites Detail-oriented, reliable, and proactive in a fast-paced environment All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Winston Staffing is recruiting for a high-level Administrative Assistant for a prestigious organization on Long Island. Job Title: Administrative Assistant Position Type: Full-Time (Temp-Perm) The Opportunity: Become an Essential Partner to Industry Leaders Are you a highly organized and proactive administrative professional looking to make a real impact? Winston Staffing has partnered with a world-class, mission-driven organization on Long Island seeking a dedicated Administrative Assistant. In this role, you will be more than a support professional; you will be the organizational engine behind a team of influential leaders. You will manage complex logistics and communications, enabling your team to focus on achieving their high-impact goals. What You Will Achieve Success in this role will be defined by your ability to deliver on these key objectives: Flawless Executive & Team Support: Proactively master the complex schedules of multiple senior leaders, ensuring their time is optimized. You will seamlessly coordinate all travel, high-level meetings, and events, creating a frictionless experience for all stakeholders. Proactive Project & Documentation Management: Become the trusted partner for all critical projects and reports. You will establish and own a system to guarantee all deadlines are met, all necessary documentation is impeccably maintained, and all submissions are handled with precision and efficiency. Meticulous Financial & Compliance Administration: Ensure the financial and regulatory integrity of your department. This includes delivering timely and accurate expense reconciliations, assisting with budget oversight, and managing sensitive documentation with absolute confidentiality. Act as a Central Hub for Your Team: Serve as the go-to resource for your group, expertly coordinating onboarding, managing requests, and acting as a reliable, supportive partner for all team members. What You Bring to the Table We are seeking a candidate with a proven track record of achieving the objectives above. Specifically, you have: A history of administrative support (5+ years) in a fast-paced professional environment where you have successfully managed competing priorities for multiple senior leaders. Mastery of digital tools, including the full MS Office Suite (Outlook, Word, Excel, PowerPoint), and the ability to learn new software with ease. Exceptional problem-solving skills and the ability to work independently, making sound judgments and demonstrating professional integrity with sensitive information. Outstanding communication skills, with the ability to act as a professional and courteous liaison between executives, internal departments, and external partners. An Associate degree is required; a Bachelor's degree is plus.

Dynamic Administrative Assistant Opportunity - Greenwich, CT - Hybrid 3 days in office - Salary + Bonus + OT Our client, a prominent, global private investment firm focused on Real Estate, is looking for an Administrative Assistant to support the CFO and team of their Family office. In this dynamic role you will handle both administrative and bookkeeping duties and partner with key stakeholders at all levels. This is an exciting opportunity to work with a collaborative team at a top firm around the world and build your administrative career! This position reports to the office in Greenwich, CT 3 days/ week onsite, 2 days remote Compensation package includes base + bonus and OT RESPONSIBILITIES Manage calendars and appointments utilizing Microsoft Outlook. Create, maintain, and edit documents, spreadsheets, and presentations. Organize and keep track of financial records, including recording payments and wires, tracking invoice statuses, and ensuring timely documentation of transactions. Manage capital calls and investment documentation for high net-worth family portfolio Write checks and assist with basic accounts payable/receivable tasks, ensuring accuracy and proper documentation. Monitor and reconcile financial transactions across multiple currencies; familiarity with currency conversions is a plus. Act as a gatekeeper taking messages and passing along calls in a timely and professional manner Coordinate internal and external meetings including room reservations, equipment set-up, and meeting material preparation (e.g., presentations, agendas). Process expense reports in Concur, ensuring compliance with the Travel & Expense Policy. Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk. Track team PTO and sick days. Perform ad-hoc assignments as requested. QUALIFICATIONS 2 + years of Administrative and bookkeeping experience, ideally in a professional services or financial industry Strong organizational skills, attention to detail is crucial Proficiency in Microsoft office - Word, PowerPoint, and Excel Excellent time management, organizational and interpersonal skills; Resourceful, well organized, highly dependable, efficient and detail oriented; Hands-on problem solver; High level of discretion and ability to handle sensitive and confidential information Team player with flexible attitude Bachelor's Degree preferred You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Are you an Administrative Assistant and/or Receptionist with a customer-centric mentality and strong computer skills? Do you want to work with a nice group of people? This could be the job for you! The ideal candidate will have experience working in a professional environment and a strong desire to add value to the bottom line. Strong attention to detail, a continual improvement mentality, and exemplary customer service skills will guarantee success in this role. **compensation depends on experience ***work on-site Monday - Friday Responsibilities Answer phones, transfer calls, take meticulous messages Manage and order office supplies while staying within budget Stock pantry and supply closet Focus on streamlining and maintaining efficient and effective office processes and procedures Liaise with landlord re: office maintenance, building notices, etc Plan and execute internal and external meetings, including Board Meetings and Vendor Events which includes set up, break down, coordinating logistics and catering Prepare documents using MS Office: Word, Excel and PowerPoint Professionally handle confidential and sensitive information Respond to customer inquiries via phone, email, and in person with an exemplary customer service mentality Work on ad-hoc projects as requested Qualifications Live locally and be willing to work on-site (Monday - Friday) 5+ years of experience working in an office environment Strong attention to detail and excellent follow through Ability to work independently and as part of a team Strong interpersonal and communication skills Experience working with MS Office Positive can-do attitude a MUST Benefits Fully Paid Medical Insurance Dental + Vision Insurance 401K - Generous Match! Paid Time Off Holiday Pay Free Parking

HealthPlanOne's mission is to help people find the right health insurance at the right price, so they live healthier lives. We are committed to making the shopping process simpler. Our mission has never been more important than it is today. The Administrative Coordinator provides support to the company's employees, acts as a link connecting departments, vendors, and staff members, handles telephone communications, and deals directly with administrative inquiries. Duties/Responsibilities: Performs day-to-day financial and administrative support activities for the sales center executives and management Maintains a complex and dynamic calendar of appointments for Senior leadership and others as assigned, to include scheduling meetings, daily reminders, reminder of next day meetings/appointments, and travel Coordinates meetings and prepares agendas for weekly and monthly meetings as well as compiling and coordinating agenda items, distributing meeting materials and serving as the recording secretary for assigned meetings Responsible for maintaining the overall site appearance (lobby, conference rooms, break room, sales floor) and recommending ideas/suggestions for improvement Interfaces with internal/external customers and vendors Assist and support employee-related activities including employee recognition and other morale programs, including lead role on engagement committee Provide support as needed for local HPOne employee events on and off site Support human resources, talent acquisition, and operations leaders in new hire onboarding activities Sort, screen, and distribute incoming and outgoing mail; prepare photocopies and facsimiles Order office and kitchen supplies and maintain storage for the sales center Obtain, monitor, and distribute key fobs and building access key cards Liaison for property management requests/issues Provide clerical support to the office team Receive and respond to correspondence; proofread, revise, and edit other materials for accuracy, thoroughness, and appropriateness Some local travel may be involved Performs other related duties as assigned Required Skills/Abilities: High School diploma or equivalent Excellent customer service and office administration skills Advanced PC skills, Microsoft Office Suite skills Excellent written and oral communication Must be organized, detail oriented and possess excellent proofreading skills Able to handle confidential information with discretion Must be able to take initiative and exercise good judgment Able to work well with a variety of people across the organization Able to coordinate a variety of items and prioritize importance Willingness to go above and beyond the job description - think outside the box Preferred Skills/Abilities: 2 years' relevant experience in an administrative capacity Exposure to Medicare and other insurance products Physical Requirements: Prolonged periods of sitting at a desk and working on a computer, typically in a cubicle environment (constant noise, fluorescent overhead lighting) Need to be able to lift boxes when delivered (up to 20 lbs.) Equal Employment Opportunity (EEO) is a fundamental principle at HealthPlanOne, where employment is based upon personal capabilities and qualifications. HealthPlanOne does not discriminate because of actual or perceived sex, sexual orientation or preference, gender identity, gender, transgender, race, color, religion, national origin, creed, citizenship status, ancestry, age, marital status, pregnancy, childbirth or related medical conditions, medical conditions including genetic characteristics, mental or physical disability, military and veteran status, or any other protected characteristic as established by law. HealthPlanOne requires the necessary drug testing and background checks as part of our pre-employment practices. If you need assistance or an accommodation due to a disability, please contact us to request accommodation at accommodations@hpone.com

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Danbury, Connecticut. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 07/11/2025 Duration: 13 weeks 32 hours per week Shift: 8 hours Employment Type: Travel Client in CT seeking : for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1271170. Pay package is based on 8 hour shifts and 32 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Job DescriptionOur client is seeking an experienced and highly motivated Corporate Associate to join our growing Venture Capital practice. This is a fantastic opportunity for an attorney with 4-7 years of experience to work on high-profile deals and provide legal counsel to dynamic startups, venture funds, and investors across various industries. $185,000 - $275,000 (dependent on experience and location) full benefits Key Responsibilities: Draft, negotiate, and review complex venture capital investment documents, including term sheets, shareholder agreements, and investment contracts. Advise clients on venture financing, from seed to growth-stage investments, with a focus on structuring and executing deals. Assist with corporate governance matters, securities law compliance, and general corporate matters for startup companies and their investors. Collaborate with senior attorneys to manage client relationships and provide strategic counsel to clients in the venture capital space. Stay current with market trends and best practices in venture capital, private equity, and corporate law. Qualifications: 4-7 years of experience in corporate law with a focus on venture capital, mergers and acquisitions, and private equity transactions. Strong knowledge of venture capital financing structures, term sheets, investment agreements, and securities law. Excellent academic credentials, strong written and verbal communication skills, and attention to detail. Ability to manage multiple complex projects and work independently while collaborating with a dynamic team. A client-focused mindset and the ability to build relationships with startup clients, investors, and other stakeholders. Qualified candidates, please submit your resume for immediate consideration!All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law.EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).

Source Medical Staffing is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in North Branford, Connecticut. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 07/21/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Evergreen Woods Facility About Source Medical Staffing We come to work every day…to make a difference… to solve a problem… to work for you. Making a difference matters. We believe we can add value to healthcare staffing. In fact, we’re obsessively compassionate about it. Medical facilities need staff; we want to be part of the solution. Medical professionals have goals; we want to help them reach their goals. Think of us as an extension of your team or your lifeline while on contract; use our experience to produce results everyone is proud of. Benefits Weekly pay Guaranteed Hours Holiday Pay 401k retirement plan Mileage reimbursement Referral bonus Medical benefits Dental benefits Vision benefits License and certification reimbursement Life insurance

Artech Information Systems is the #12 Largest IT Staffing Company in the U.S. and an employer of choice for over 7,000 consultants. We recruit world-class talent for IT, engineering, and other professional jobs at 70+ Fortune and Global 500 companies coast-to-coast across the U.S., India, and China. We are one of the fastest-growing companies in the US and we welcome you to search the thousands of jobs in our cutting-edge GEM system for employment opportunities that fit your qualifications. At the forefront of the staffing industry, Artech is a minority and women-owned business enterprise (MWBE) committed to maximizing global workforce solutions on behalf of its clients. Artech's deep heritage, proven expertise and insightful market intelligence has secured long-term partnerships with Fortune 500 and government clients seeking world-class professional resources. Job Description Requirement: This position is an administrative office position supporting a team of four managers who are in charge of all design and construction projects at Wellesley College. Minimum 3 days/wk onsite (or part-time onsite five days) Anticipated from now through end of August We need assistance in the following tasks ·Setting up meetings with groups of on-campus and off-campus attendees; providing communication to attendees regarding AV support, lunch requirements and room setups · Sending out project documentation like meeting minutes and communicating with architect and engineers on simple logistics (times, locations, etc) Qualifications Under direction from the PM, coordinate RFP documents, research firms, and be point of contact for logistics for the selection committee Assist with uploading and organizing project documents in e-builder properly and consistently · Mailings,Fedex labels, transmittals, project correspondence · An ideal candidate would have some background in a construction firm, and architect or engineering office, or facilities organizations, but not a requirement. Additional Information For more information, Please contact Best Regards, Shobha Mishra ************** Shobha.MishraATartechinfo.com

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Kelly Services is currently recruiting for an Executive Administrative Coordinator for our client, one of the world's top manufacturing companies, at its location in North Haven Connecticut. This assignment pays $30 per hour and tentatively starts May 2017. The Executive Administrative Coordinator will provide comprehensive administrative and project coordination support to the Vice President, General Counsel and Legal Leadership Team members. Duties and Responsibilities • Coordination of complex and sophisticated travel arrangements both domestic & international including ensuring travel documents and itineraries are up to date and prepared, making changes to itinerary if/as needed, and maintaining and filing expense reports • Set up and maintain appointment and meeting calendars; manage calendars and coordinate/schedule meetings for Legal needs • Effectively prioritize, with limited direction, meeting scheduling and maintenance of calendar • Take ownership of scheduling changes and adjust calendars as appropriate • Keep Leaders informed of commitment involving business or functional meetings • Prepare PowerPoint presentations from brief verbal instructions • Maintain department files with focus on confidentiality • Project coordination/management support including author meeting minutes, action item lists, key decision lists, issues lists, roles and responsibilities lists, maintain department organizational charts and other important project coordination documents • Prepare monthly reports for projects and budgets under the direction of Legal Leaders and Staff Education and Experience • Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity • Associates Degree required /BA preferred • Corporate experience a plus • Expert-level skills using PowerPoint, Excel, Outlook, Word • Ability to learn new/specialized applications and systems (for expense and invoice processing) • Detail-oriented and professional demeanor • Ability to handle highly confidential and strategic information with great care and professionalism Terms of Assignment • 3-6 month assignment attentively starts May 2017 • 1st Shift Qualifications Education and Experience • Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity • Associates Degree required /BA preferred • Corporate experience a plus • Expert-level skills using PowerPoint, Excel, Outlook, Word • Ability to learn new/specialized applications and systems (for expense and invoice processing) • Detail-oriented and professional demeanor • Ability to handle highly confidential and strategic information with great care and professionalism Additional Information $30.00 per hour

Job Description Grow Into Leadership at Central Air, LLC - Office Operations Opportunity Are you an organized, driven, and team-oriented professional ready to take the next big step in your career? Central Air, LLC. , a trusted HVAC leader serving the Brookfield, CT community for over two decades, is seeking an exceptional candidate to join our team in a key support role with a clear path to management. This is more than just an administrative job. We're looking for someone who can support our current office administrator and office manager today and grow into a future leadership role. If you're a proactive problem-solver with a passion for operational excellence, this is your opportunity to grow with a company that values development, trust, and long-term vision. Why Join Central Air? At Central Air, we're more than a workplace - we're a supportive, close-knit team committed to helping each other grow. Our company is rooted in quality, professionalism, and customer-first service, and we're excited to invest in the right person who shares our values and ambition. Pay Range: $23.00-$28.00/hour depending on experience Comprehensive Benefits: Including paid holidays and vacation Career Growth: This role is designed to evolve into a management-level position over the next 6 to 12 months What You'll Do: Initially, you'll support our office administrator and office manager while learning the ins and outs of our business. Over time, you'll be expected to take on increasing leadership responsibilities, ultimately helping lead our administrative and operational functions. Responsibilities include: Providing day-to-day support to our internal team and acting as a trusted right hand to management Jumping in to assist with scheduling, dispatch, and customer communication as needed Maintaining accuracy in data entry and CRM systems Collaborating with ownership on reports, process improvements, and internal initiatives Helping train and onboard new team members Participating in after-hours on-call dispatch rotation Keeping the office environment organized, friendly, and efficient Taking initiative to identify opportunities for improvement and growth in systems and workflows What We're Looking For: We're not just hiring for today, we're looking for someone who wants to grow with us. The ideal candidate will have a blend of administrative experience, operational understanding, and a natural inclination for leadership. 2+ years of office administration or coordination experience (HVAC or trades experience a plus) Customer service background with a confident, solution-oriented communication style Bookkeeping knowledge (full-charge experience preferred but not required) Strong organizational and multitasking abilities Eagerness to learn new systems and take initiative in solving problems Experience with Microsoft Office, Google Suite, and CRM platforms (ServiceTitan preferred) A long-term mindset - someone who wants to become a key part of the company's future leadership If you're looking for more than just a job and are ready to step into a role that can grow into something bigger, we want to hear from you. Join Central Air, LLC. and be part of a company where your growth is our priority.

Education: High school diploma or equivalent Experience: • 3 Years of Experience in a fast-paced medical office required • Epic experience preferred. • Strong working knowledge of insurance requirements • Solid working knowledge of Microsoft Office software. • Basic working knowledge of medical terminology. We take great care of careers. With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment. Work where every moment matters. Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common\: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. The Hartford HealthCare Cancer Institute focuses on offering our cancer patients an unparalleled network of coordinated services- all under one roof. Our system of care includes a truly integrated team with the most talented, experienced, and compassionate caregivers and physicians, backed by the latest cutting-edge technology. The Office Coordinator will provide coordination of patient service within the Oncology Practice Center. The Office Coordinator performs a variety of clerical duties including but not limited to\: scheduling of appointments in all areas mentioned above, managing provider templates, managing resident/fellow rotation schedules, supporting the front office staff, running standard department reports and managing department's referrals Responsibilities include but, are not limited to: Oversee all front office functions and maintains department organization Perform various administrative functions including phones, scheduling appointments, referrals, managing reporting, and other related computer tasks Manage provider templates and meeting schedule Support front office staff questions and coverage Support and manage lean daily huddle board

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Associate/Bachelor's Degree and/or appropriate certification preferred. Relevant experience in a fast-paced medical office highly preferred. Previous management/supervisory or leadership experience preferred Strong communications skills and experience in a leading role required Ability to improve quality and productivity by identifying improvement opportunities We take great care of careers. With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment. Work where every moment matters. Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common\: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. Hartford HealthCare Medical Group is one of the largest medical practices in New England with multiple locations throughout Connecticut and Rhode Island. We consist of a team of professionals ranging from Medical Assistants to Physician Assistants and everything in between. Our physician led medical group enjoys an excellent reputation with patients and the medical community, offering primary care, urgent care and more than 30 different specialties. Job Description The Office Coordinator is responsible for managing the daily operations of the practice and performing a variety of administrative functions related to the daily operations of the practice. Supervises the administrative and clinical staff and practice operations including scheduling, work flow, service delivery and employee performance. Serves as primary resource to office staff on administrative matters including, but not limited to\: patient flow, office operations, customer service, health insurance, billing/coding requirements, and EMR functionality and utilization. The Office Coordinator assists the clinical and medical staff in organizing and triaging care by accurately relaying pertinent patient information, adjusting the patient schedule as needed, scheduling and coordinating urgent care with other resources within practices and releasing health information in accordance with HIPPA requirements. Interviews candidates and makes hiring decisions in conjunction with the Office and/or Practice Manager. Acts as a liaison to regarding daily operations and staff communication.

Payarc is an innovative Fintech Company that provides payment-processing services to businesses in the US. It was founded in 2016 in Greenwich CT, to leverage technology to reduce costs associated with accepting card payment while offering increased customer service and support. Our goal is to provide our customers with the lowest cost processing, best-in-class technology, and unparalleled support. Our organization has experienced phenomenal growth and thrives on an entrepreneurial spirit, passion, and top-tier talent. We try and promote from within where possible, which offers growth opportunities. We believe great companies are built by great employees - and strongly believe in the development of our employees and promotion from within. We have strived to design a program to help employees stay productive and achieve their financial goals. Requirements About the Position The Office Coordinator/HR Administrator will greet visitors as they walk into the office. This position will also be responsible for other administrative duties, such as answering phones and emails, filing, and scanning important documents, and scheduling and documenting calendar events for members of the office. Responsibilities Greet visitors as they arrive. Answer phone calls and emails Maintain calendars for the office and coworkers. File important documents and keep them well organized Organize and coordinate office operations and procedures Establish and implement office procedures and practices Maintaining the general upkeep of the premises Handle mail and package distribution to Payarc team members Clean and sanitize common areas Carry out routine checks to ensure safety and security Attend to general issues and fixing simple problems/maintenance Contact relevant personnel for troubleshooting complex issues Interact with visitors, clients, and employees Oversee and direct staff as required Order and restock items in supply closet and kitchen area Maintain inventory log of items needed for reordering and submit requests Assist Human Resources with special projects and administrative duties Assist C-level with coordination of meetings and travel as needed Assist in any other special projects as needed Required Qualifications High proficiency in technology and Microsoft applications Excellent verbal and written communication skills High standards of customer service Organizational and time management skills Great team player Ability to sit in front of a computer for many hours a day. Enthusiastic and passionate with a positive attitude Preferred Qualifications Bachelor's degree preferred Equal Opportunity Employer Salary Description $24-28 per hour

Part-Time Position Weekdays 9am-2pm Responsible for handling the fundamental aspects including bank reconciliation, payroll, HR, accounts payable, financial reports, food/labor cost. Must be detail oriented, have exceptional organizational skills and use Excel, Word, and QuickBooks. Looking for someone who is friendly, a self-starter, a team player, can work well under pressure, has a great attitude and goes the extra mile to get the job done. Must have 2 year experience with similar office and accounting duties. The Office Administrator will carry out administrative tasks to ensure the office runs smoothly on a daily basis. This includes doing basic bookkeeping and administrative, IT-related, and financial activities. Primary responsibilities * Accounts Payable bill payment * On Boarding new employees * Payroll and time and attendance * POS Interface * Code payables for accounts payable and input * Manage Credit Card receipts and input * Make bank deposits and receipts of money * General Office Duties Responsibilities * Provide inventory support, including maintaining office materials and supplies. * Receive requests for materials and equipment and prepare purchase orders accordingly. * Transmit purchase orders directly to vendors for purchases. * Generate 1099's. * Prepare appropriate schedules and reports as requested by CFO. Knowledge and Skills Requirements A Bookkeeper Office Administrator must be proficient in the use of computers and related software such as MS Word, MS Excel, and QuickBooks. They must be extremely organized, detail-oriented, efficient, and highly analytical, with strong written and verbal communication skills. Knowledge in billing, human resource systems, and bookkeeping principles are also necessary.

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Stamford, CT location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer #cb

The Office Administrator role is essential in ensuring smooth office operations and handling administrative tasks related to mail processing, supply management, and document preparation. The ideal candidate is highly organized, dependable, and capable of working independently with minimal supervision. Must be comfortable handling sensitive information, including Protected Health Information (PHI). This is a full-time, in-office, hourly position. Must be comfortable working in an environment with limited staff presence. Key Responsibilities: Mail Processing: Open, scan, and distribute incoming mail in a timely manner. Organize and file digital and physical copies as needed. Document Management: Print, assemble, and mail packets to insurance companies and other recipients. Ensure accuracy and completeness of all outgoing documents. Respond to and maintain accurate and effective communication with other team members. Track and confirm deliveries as needed. Office Supply Management: Monitor office supply levels and place orders as necessary. Maintain an organized inventory system to ensure supplies are readily available. General Office Support: Provide general administrative support to office staff and leadership team. Answer main phone line and route calls as appropriate. Greet and assist office visitors. Coordinate team lunches and activities as needed. Maintain office equipment and service contracts. Accounts payable support. Maintain and act as primary point of contact for vendors including Landlord and service technicians. Serve as the point of contact for IT-related items in conjunction with IT vendor. Lead all office safety procedures. Maintain e-mail distribution lists. Assist with setting up new hires in expense reimbursement system and provide basic assistance to end-users as needed. Assist with basic HR tasks. Qualifications: Proven experience in an administrative or office support role. Must be willing and able to be in the Farmington office 5 days a week. Ability to handle sensitive and confidential information. Strong attention to detail and accuracy. Ability to work independently and manage time effectively. Reliable and dependable with a strong work ethic. Basic proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with scanning software. Excellent organizational and communication skills. Apple/MAC proficiency highly preferred. Ability to lift up to 30 lbs. Compensation & Benefits: Competitive compensation package Generous Paid Time Off Comprehensive Medical/Dental/Vision plan 401K with 3% match Generous Employee Referral Program Rewards & Recognition Platform Professional development opportunities Employee health & wellness programs

Job DescriptionBenefits: 401(k) Bonus based on performance Company parties Opportunity for advancement Paid time off Parental leave Training & development Wellness resources Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Perform basic bookkeeping activities Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Understanding of basic bookkeeping principles Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects