We were recently engaged in a new search for an OfficeAdministrator on a direct hire basis for our client in Oakland County.
Title: OfficeAdministrator
Working Arrangement: In office
Hours: 8:00am - 5:00pm or 7:00am - 4:00pm
Salary Range: 50K- 60K ( Salary depending upon experience and education)
Responsibilities for the OfficeAdministrator
• Key Responsibilities
Track and maintain subcontractor insurance certificates, ensuring compliance before payment release.
Manage the circulation, filing, and organization of documents across internal departments.
Oversee office filing systems and handle incoming/outgoing mail.
Submit Notices of Commencement and prepare permit applications (building, gas, electric), including coordinating drawings.
Reconcile company credit card statements and match receipts.
Maintain office and kitchen supply inventory; manage printer/plotter/scanner supplies.
Answer phones, schedule weekly meetings, and provide general administrative support.
Prepare subcontractor waivers for construction draws and distribute documents for bidding.
Conduct research using city assessor and building department resources.
Draft letters, memos, and other correspondence as needed.
Qualifications
Construction industry experience strongly preferred.
Ability to read and interpret documents with intermediate proficiency.
Strong basic math, critical thinking skills.
Proficiency in MS Office, PDF
Education:
High school diploma + 5+ years construction experience.
$31k-43k yearly est. 4d ago
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Home Sales & Titling Administrative Assistant
RHP Properties 4.3
Office administrator job in Farmington Hills, MI
Headquartered in Farmington Hills, Michigan, RHP Properties (************ is the nation's largest private owner and operator of manufactured home communities. With over 370 communities throughout 30 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented teams! We invest in our team members, with regular training, opportunities for advancement, and team events to bring everyone together.
We are presently seeking an individual to assist the Director of Home Sales and Titling in daily operations.
As a successful Home Sales and Titling Administrative Assistant, you will:
Check Home Rent in Q2
Checking in Physical Inventory Titles Received
Close Rentals - review docs, updated BSDB & MOVE
Enter Commissions with accuracy
Complete Filing and Digitizing Files with accuracy
Complete Home Sale Check Requests with accuracy
Scan and Save MSO with Invoices
Scan Inventory Titles
Type Closing Docs
Upload Inventory Titles to the BSDB
Prioritize and Manage Workload Effectively
Respond and follow through on emails in a timely fashion.
See tasks through completion
Perform other duties, as assigned
Job Requirements:
High School Diploma or GED preferred.
A minimum of 1 year of office experience required; property management experience preferred.
Manufactured Housing or Vehicle Titling experience preferred, but not required.
Ability to communicate clearly with all levels of personnel.
Ability to understand legal documents and titles.
Proficiency with Microsoft Office, Specifically Word, Excel, and Outlook.
Excellent customer service, organizational, time management, and follow-through skills.
Detail oriented, the ability to multitask, and be a team player in a fast-paced environment.
Maintain a valid driver's license at all times.
We are Proud to Provide the following:
Access to benefits including medical, dental and vision insurance
Short-term and long-term disability
Life insurance
Generous Paid Time Off and holidays
Flexible spending account
401 (k) with company match
$36k-42k yearly est. 4d ago
Administrative Coordinator
Appleone 4.3
Office administrator job in Auburn Hills, MI
• Monday - Friday; 8am - 5pm • Great Pay from $20/hr to $25/hr Responsibilities: General Site Support: - Help manage site badge access by extending access to internal visitors. - Prepare badges for new employees and contractors under supervision.
- Assist in contacting site contractors and building owners to schedule service visits for maintenance issues like plumbing and HVAC.
Purchasing:
- Support internal purchasing activities, including small purchases using a Purchasing Card.
- Use SAP to help place Purchase Requisitions.
- Assist with managing receipt and service entries to ensure accurate processing.
Event Support:
- Help set up customer events by preparing welcome signage and ensuring Wi-Fi is ready.
- Assist in stocking beverages and coordinating meal orders for events.
Qualifications:
- Basic computer skills; willingness to learn SAP or similar systems.
- Good organizational and communication skills.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
********************************************** Contents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
$20-25 hourly 1d ago
Administrative Services Coordinator
Kelly 4.1
Office administrator job in Auburn Hills, MI
Kelly is hiring a Coordinator - Administrative Services for a 6-month contract role with one of our prestigious clients based out in Marlborough, MA 01752.
Job Title: Coordinator - Administrative Services
Employment Type: 6-month contract
Shift: 8:00 AM - 5 PM EST.
Pay rate: $23-29/Hr.
Qualifications:
Basic computer skills; willingness to learn SAP or similar systems.
Good organizational and communication skills.
Ability to work well in a team and follow instructions.
Positive attitude and eagerness to learn.
Responsibilities:
General Site Support:
Help manage site badge access by extending access to internal visitors.
Prepare badges for new employees and contractors under supervision.
Assist in contacting site contractors and building owners to schedule service visits for maintenance issues like plumbing and HVAC.
Purchasing:
Support internal purchasing activities, including small purchases using a Purchasing Card.
Learn to use SAP to help place Purchase Requisitions.
Assist with managing receipt and service entries to ensure accurate processing.
Event Support:
Help set up customer events by preparing welcome signage and ensuring Wi-Fi is ready.
Assist in stocking beverages and coordinating meal orders for events.
If you believe you are a good fit for this opportunity, please submit your application through the job posting link. We also encourage you to share references if you have them.
$23-29 hourly 1d ago
Administrative Assistant hA
Arch Environmental Group Inc.
Office administrator job in Southfield, MI
Job Title - Administrative Assistant We are seeking an outgoing, hard-working and independent person to assist our teams. Your day-to-day work will include, but is not limited to:
Assist with project set-up, maintain project/field paperwork.
Facilitate timely billing by processing team timesheets, updating billing worksheets, & preparing billing.
Prepare project documentation from field paperwork.
Provide support for credential renewal activities.
Provide purchasing support.
Assist with general officeadministrative tasks.
You Will Be Reporting To
Your manager will be the Manager, Administrative Support Group. You will receive additional project related assignments from one other team manager. You will have no direct reports.
Hours
This is a full time position. Work hours will be Monday - Friday, 8:00 a.m. to 5:00 p.m. Additional overtime and weekend work is not anticipated, but may be needed from time to time to support specific project deadlines. It is expected that the position will be between 40-42 hours per week. There are some opportunities to work from home but must be approved in advance with your manager.
Job Requirements
Intermediate MS Office skills and computer experience.
Average WPM 60+.
Self-starter, efficient, productive, works well with a team.
No physical labor, but must be able to lift 50 pounds for paper storage.
Possess organizational, problem solving, & time management skills.
Preferred Experience/Qualifications
Associates degree or equivalent professional experience
Salary and Benefits
Benefits: Medical/Dental/Vision insurance, paid personal time off, paid holidays, SIMPLE IRA with employer match, paid mobile phone, profit sharing, maternity/paternity leave.
$29k-38k yearly est. 1d ago
Administrative Assistant
Gulla CPA
Office administrator job in Troy, MI
Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA.
Role Summary
The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth.
Key Responsibilities
1. Client and Visitor Interaction
Answer incoming phone calls promptly and professionally, directing them to the appropriate team members
Greet clients and visitors warmly upon arrival and ensure they feel welcomed
Manage client check-ins and assist with meeting coordination and logistics
Represent Gulla CPA with a positive, professional, and service-oriented attitude
2. Administrative Support and Daily Operations
Perform daily administrative tasks including scanning, copying, filing, and organizing documents
Handle all incoming and outgoing mail, packages, and deliveries
Support scheduling, appointment coordination, and meeting preparation as needed
Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly
3. Communication and Coordination
Act as a primary communication link between clients and staff
Record accurate messages and deliver them promptly to the appropriate team members
Assist the Super Admin and Operations team with document collection and basic client coordination
Maintain strict confidentiality and professionalism when handling sensitive or private information
Qualifications
Previous experience in an administrative, front desk, or customer-facing role
Strong communication and interpersonal skills
Professional, friendly, and polished demeanor
Ability to multitask, prioritize, and stay organized in a fast-paced environment
Basic computer skills, including proficiency with email, calendars, and office software
Dependable, punctual, and committed to high-quality client service
What We're Looking For
Someone who enjoys helping people and creating a welcoming environment
A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team
A reliable team member who keeps the office running smoothly
Someone who thrives in a growing company and is ready to support day-to-day operations
What We Offer
A role where your work makes a real impact on the success of the firm
A collaborative culture that values reliability, initiative, and growth
Competitive compensation based on experience
PTO, holidays, 401(k), and health insurance for full-time employees
A chance to grow alongside a firm that's scaling nationally
Who We Are at Gulla CPAs & Advisors
Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally.
Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey.
We're a dynamic CPA and advisory firm offering:
Accounting
Tax Compliance
Tax Advisory & Consulting
Fractional CFO Services
Ready to be the person who keeps everything running smoothly?
Apply today and help us build something extraordinary.
$29k-38k yearly est. 21h ago
Administrative Assistant I
Access 4.5
Office administrator job in Dearborn, MI
Job Title: Administrative Assistant I
Job Status: Part-time
Job Summary: Under general supervision, the Administrative Assistant I uses intermediate skills obtained through experience and training to provide administrative support to an assigned functional unit. The employee assists the department by performing a variety of support duties such as conference or meeting planning, preparing complex documents or coordinating activities. Collects, compiles, records, or otherwise gathers data and prepares standard and custom reports with information necessary for decision-making. The employee provides day-to-day administrative/secretarial support for a team or multiple teams, including scheduling, travel arrangements, correspondence, proposals and presentations.
Essential Duties and Responsibilities:
Complete assignments that include creating and proofreading correspondence, forms, tables and somewhat complex reports
Arrange meetings, schedule appointments, complete travel arrangements and may maintain supervisors calendar
Greet clients, screen visitors/phone calls and answer general inquiries and refer clients to appropriate source under established guidelines
Requisition office supplies for department
Sort and file correspondence, articles, reports and other documents in filing system
Conduct research, compile information and data to present findings to supervisor or to prepare presentations
Provide information and simple analysis to aid in recommending the solution for business problems
Recommend methodology as to best coordinate administrative responsibilities
Coordinate maintenance and repair of office equipment
Collect information for supervisors and prepare simple reports
Handle confidential personnel related duties (PEs) for supervisors to coordinate with the appropriate departments
Maintain agency confidentiality and clients privacy
May open, sort and distribute department mail
May be responsible for monitoring the condition of buildings, equipment, vehicles and grounds and coordination of any needed certifications, repairs or renovations
May handle the intake of money for services received based on assigned functional unit
May coordinate transportation for clients as needed
May lead the work of others and provide day-to-day direction
May arrange for translation services (including coordinating charges) or may translate and interpret information for non-English speaking clients as needed
Operate standard office equipment and use required software applications
Perform other duties and responsibilities as assigned
Knowledge, Skills and Abilities:
Knowledge of:
* Fundamental concepts, practices and procedures of officeadministration
Skill in:
* Operating standard office equipment and using required software applications for program area and other applications, including Microsoft Office
* May need Oracle experience based on assigned functional unit
Ability to:
Establish and maintain effective working relationships at all levels of the organization
Provide a high level of customer service
Communicate effectively, both orally and in writing
Work independently as well as collaboratively within a team environment
Organize and prioritize multiple tasks to meet deadlines
Educational/Previous Experience Requirements:
* Minimum Degree Required:
* High school diploma or GED equivalent
~and~
* At least 1 year of experience in an administrative assistant capacity or any equivalent combination of experience, education and/or training approved by Human Resources
Licenses/Certifications:
* Licenses/Certifications Required at Date of Hire: None
Working Conditions:
Hours: Normal business hours, some additional hours may be required
Travel Required: Local travel may be required
Working Environment: Climate controlled office
$28k-37k yearly est. 1d ago
Office Administrator
Keller Williams Paint Creek 4.2
Office administrator job in Rochester, MI
Job Description
Are you organized, people-focused, and energized by supporting others in a fast-paced environment?
Keller Williams Paint Creek is seeking an OfficeAdministrator to serve as the welcoming face and primary support system for our agents while ensuring smooth daily operations. This role is ideal for someone who enjoys helping others succeed, stays organized under pressure, and contributes to a positive, professional office culture.
Work Schedule
Full-time, in-office, Monday through Friday
Compensation & Benefits
Salary Range: $35,000 - $45,000 (base salary)
Paid Time Off
Bonus Opportunities
Compensation:
$35,000 - $45,000 base salary
Responsibilities:
Provide administrative support to agents and leadership
Manage office calendars, meetings, and training setups
Serve as a point of contact for office technology and systems
Greet visitors and deliver excellent front desk customer service
Assist with office communications and recruiting coordination
Maintain a clean, organized, and welcoming office environment
Qualifications:
Strong interpersonal and communication skills
Highly organized with strong attention to detail
Ability to multitask in a fast-paced office environment
Proficient with Real Estate CRM Systems
Comfortable learning new technology and systems
Prior administrative, customer service, or real estate experience preferred
About Company
Keller Williams Paint Creek is a high-performing Market Center in Rochester, Michigan, focused on growth, leadership development, and collaboration. As part of Keller Williams Realty, the world's largest real estate franchise by agent count, we offer proven systems, industry-leading training, and an entrepreneurial environment where people can grow and thrive.
$35k-45k yearly 6d ago
Administrative Assistant - Wealth Management - Southfield, MI
Plante Moran 4.7
Office administrator job in Southfield, MI
Count on us. Our "we-care" culture is more than just a motto; it's a promise. From day one, we prioritize your growth, well-being, and success. You can count on us to support your career journey and help you achieve your professional goals. Join us.
Your Role.
Position provides day to day administrative support for a team or multiple teams within our Wealth Management group, including proposals/presentations, billing, projects and processes, basic duties including calendaring, travel arrangements, correspondence, etc. Position will also manage daily client workflow which will include initiating processes, direct client follow up, and ensuring the movement of tasks.
Your work will include but not limited to:
Overseeing and maintaining systems:
Data integrity dashboard maintenance and reporting
Firm workflow systems and databases
Maintaining quarterly billing process
Pipeline management - responsible for accurate input, compilation, and reporting of team's opportunities
Direct client onboarding and ongoing assistance:
Client onboarding materials
Document preparation related to engagement management documents
Assisting clients with processes related to custodial services
Ensure above forms are delivered and receipted back for processing
Direct client and internal staff communication on above processes to meet client needs
Create meeting folders/notebooks as applicable, include preliminary meeting materials.Add other documents upon request.Finalize for client delivery.
Uploading to client portal
Simultaneous ring for partners and relationship managers to ensure timely communication with clients
Responsible for scheduling all client meetings
General Office:
Assist Partner with various duties including opening and organizing mail, organizing office, scheduling prospect calls, travel arrangements, scheduling and maintaining calendars, time and expense reports, organizing/processing billing, CPE reporting
Assist with the production and editing of client or Firm deliverables, such as proposals/RFPs, presentations, reports, spreadsheets, and reports
Prepare materials for electronic delivery, though scanning or other delivery methods may apply
Involvement in marketing campaigns
Preparation of proposal packets / pitch books
Proofreading of correspondence prepared by other staff
Document maintenance and retention (save, scan, upload to applicable sites)
Liaison for outside organizations/persons, when necessary
Arrange for conference rooms, including needed equipment and/or conference calls, meeting breakfast/lunches/coffee, etc.; may include reservations for leased conference rooms
Miscellaneous team reservations (travel, lunch, dinner, etc.)
Communication activities including tracking and updating staff on deadlines, target dates. Manage conflicting priorities and overall backlog of admin requests
Organize team meetings, including agendas, project lists, minutes, and reports
Research for special projects, when requested
The qualifications:
At least 4-6 years of administrative experience, preferably in a professional services environment
Microsoft Office experience required, WYN/CRM/Salentica experience highly preferred
Proven administrative, organizational, and time management skills with great attention to detail and accuracy
Superior verbal and written communication skills and a focus on client service, exercising independent judgment
Ability to communicate effectively with partners, staff, and visitors
Ability to multi-task and work in a fast-paced atmosphere
Superior data entry and alpha/numeric skills
Versatile within a team environment - maintaining confidentiality, credibility, and trust
This is a non-exempt position that may require some overtime during the workweek
What makes us different?
On the surface, we're one of the nation's largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you'll see what makes us different: we're a relatively jerk-free firm (hey, nobody 's perfect) with a world-class culture, consistent recognition as one of Fortune Magazine's "100 Best Companies to Work For," and an endless array of opportunities.At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities. So,what are you waiting for? Apply now.
Plante Moran enjoys a "Workplace for Your Day" model which, simply put, means we strive for flexibility and balance while staying true to our principally in-person model. We believe that face-to-face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day.
Plante Moran is committed to a diverse workplace.We strive to create a culture where each person feels accepted and valued. We believe that each person's ultimate potential begins with first acknowledging their inherent dignity. When we can recognize - and celebrate - our many human differences, we're able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work.Plante Moran is an Equal Opportunity Employer.
Plante Moran maintains a drug-free workplace.
Interestedapplicantsmust submit their resume for consideration using our applicant tracking system. Due to the high volume of interest in our positions, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran.
The specific statements above are not intended to be all-inclusive.
We are pleased to offer eligible staff a robust benefits package. Eligibility and contribution requirements for some of these benefits vary based on the number of hours staff work per week. Highlights include health, dental, vision, disability, and life insurance. In addition to this, eligible staff are able to take advantage of our Flexible Time Off and various pre-determined holidays, as well as a 401(k) plan, flexible benefits plans, business-related travel expense, lodging, and meal reimbursement for business-related use. A pension plan is also available for eligible administrative and paraprofessional staff. A discretionary bonus plan is available for eligible staff. Plante Moran also offers some contingent staff positions the option to elect health insurance in addition to limited paid sick time.
The compensation range reflects the base salary we reasonably expect to pay for this position across our offices in the following regions: CO, IL, OH, and MA. Please review theposition description for theapplicable geographic location. Generally, experienced hires are not hired at or near the maximum salary range, as compensation decisions take into account a wide variety of factors, including but not limited to: responsibilities, education, experience, knowledge, skills, and geography. For early career roles, including campus hires, we offer standardized, market-based starting salaries among individuals within the same hiring group. This approach ensures fairness and reflects current industry benchmarks for entry-level talent.
Under Colorado's Job Application Fairness Act, you have the right to redact, from any documents that you submit in connection with your application, information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Should you wish to exercise your right to redact such information, please redact it prior to submitting documentation.
The compensation range for this role in CO, IL, OH, and MA is: $22.82-$37.21
$35k-44k yearly est. 2d ago
Center Administrator
American Family Care Oak Valley 3.8
Office administrator job in Ann Arbor, MI
Benefits/Perks
Great small business work environment
Flexible scheduling
Retirement benefits, profit sharing and free financial planning
Paid time off, health insurance, dental insurance, and more!
Company OverviewAmerican Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability.AFC is the parent company of AFC Franchising, LLC (AFCF). This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Job SummaryTo manage operations for an urgent care clinic. Manage all non-physician clinic staff. Ensure quality of patient care. Ensure maintenance of clinic building and supplies. Ensure complete and accurate charges are attributed to each patient. Responsibilities
Recruit, hire, and complete onboarding processes for various roles; front office medical receptionist, medical assistant, x-ray, and other positions
Supervise, evaluate, and execute performance evaluations of non-provider staff
Partner with Medical Director to ensure that medical care is delivered in accordance with physician instructions and that high-quality care is rendered
Ensure staff compliance with company policies and procedures and state and federal rules and regulations
Lead and organize staff meetings, daily huddles, and in-service programs
Spearhead the resolution of patient and staff concerns while continually monitoring patient satisfaction through various tools
Ensure compliance with front office procedures and accuracy of financial transactions
Ensure maintenance and cleanliness of the facility, and adequate stock of regular medical and janitorial supplies
Monitor various key performance indicators and put programs in place for continual improvement
Other duties and responsibilities as assigned.
Qualifications
Bachelor's degree preferred
A minimum of two years experience working in a supervisory role in a medical office preferred
Computer proficiency
Demonstrated skills in written, verbal, and consultative communications
Ability to deliver high levels of customer service and achieve customer satisfaction
Understanding of compliance and regulatory guidelines (HIPAA, OSHA, etc.) and revenue cycle management experience preferred
PS: It's All About You!
American Family Care has pioneered the concept of convenient, patient-centric healthcare. Today, with more than 250 clinics and 800 in-network physicians caring for over 6 million patients a year, AFC is the nation's leading provider of urgent care, accessible primary care, and occupational medicine. Ranked by Inc. magazine as one of the fastest-growing companies in the U.S., AFC's stated mission is to provide the best healthcare possible, in a kind and caring environment, while respecting the rights of all patients, in an economical manner, at times and locations convenient to the patient.
If you are looking for an opportunity where you can make a difference in the lives of others, join us on our mission. We invite you to grow with us and experience for yourself the satisfying and fulfilling work that the healthcare industry provides.
Please note that a position may be for a company-owned or franchise location. Each franchise-owned and operated location recruits, hires, trains, and manages their own employees, sets their own employment policies and procedures, and provides compensation and benefits determined by that franchise owner. Company-owned locations provide a comprehensive benefits package including medical, dental, vision, disability, life insurance, matching 401(k), and more.
We are an Equal Opportunity Employer.
$34k-52k yearly est. Auto-Apply 60d+ ago
Office Administrator
Rockford Construction 3.6
Office administrator job in Detroit, MI
Position Classification: Full-Time Regular Detroit, Michigan. About This Opportunity The OfficeAdministrator is a key member of Rockford's Detroit team, responsible for providing executive-level administrative support to the Vice President, managing day-to-day office operations, and ensuring the seamless coordination of business development, client engagement, and internal team activities.
This individual serves as the central connector for the Detroit office, balancing professionalism, initiative, and discretion while handling diverse responsibilities ranging from CRM and client communications to office management and event coordination. The ideal candidate is resourceful, highly organized, and capable of anticipating needs in a fast-paced environment.
Key Responsibilities
Executive Support
* Provide comprehensive administrative support to the Vice President, including calendar management, travel coordination, correspondence, and document preparation.
* Handle confidential and time-sensitive information with discretion.
* Prepare meeting materials, agendas, and notes; track action items and ensure timely follow-up.
CRM & Business Development Support
* Serve as the Detroit office point of contact for CRM (Salesforce) management and reporting, ensuring accurate data entry and pipeline tracking.
* Support business development initiatives, including client outreach coordination, meeting preparation, and follow-up communications.
*
Office Management
* Oversee general office operations, including supply ordering, equipment coordination, and vendor relationships.
* Serve as the liaison between the Detroit office, Rockford IT, and the Building Manager regarding technology, facilities, or workspace issues.
* Ensure the office environment remains professional, welcoming, and aligned with Rockford's culture and standards.
Team and Culture Coordination
* Plan and coordinate team-building events, volunteer activities, and local employee engagement initiatives.
* Support onboarding of new Detroit employees, ensuring a smooth and positive start.
* Assist with scheduling and logistics for visiting executives, clients, and partners.
General Administrative Excellence
* Maintain organized systems for tracking documents, expenses, and internal communications.
* Contribute to process improvements and office efficiency.
* Foster a culture of collaboration, professionalism, and continuous improvement within the Detroit office.
* Provide operations support as needed, including administrative tasks such as assembling project manuals, creating subcontracts, managing Procore administration, preparing bid packages and conducting subcontractor follow-up, and assisting with project close-out and commissioning activities.
$36k-45k yearly est. 60d+ ago
Office Coordinator
Odyssey Behavioral Group
Office administrator job in Novi, MI
Why You Will Love Working With Us!
At Pasadena Villa Outpatient, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized clinical care for behavioral health conditions. Pasadena Villa Outpatient is a leading provider of mental health treatment services across the region. We are a part of Odyssey Behavioral Healthcare Network which offers a continuum of care within our Psychiatric Network, Eating Disorder Network, including inpatient, intensive residential, partial hospitalization, and intensive outpatient services nationwide.
Our team's foundation is client centered care and clinical excellence through our 5-star service commitment - Respect, Accountability, Integrity, Flexibility, Collaboration and Service. We are committed to our team and our team is committed to our clients!
We are excited to announce the opening of our new location in Novi, MI, serving the greater Detroit area! Providing outpatient care Monday through Friday, we offer exceptional benefits, development opportunities, professional training, and much more detailed below.
Join our team! Be part of our amazing vision of changing lives empowering each client's inherent strengths, making a difference in countless lives, while being part of a larger nationwide network that is growing each day!
What We Offer:
Collaborative environment dedicated to clinical excellence
Multiple Career Development Pathways
Company Supported Continuing Education & Certification
Multiple Health Plan Design Options Available
Flexible Dental & Vision Plan Options
100% Company Paid EAP Emotional Well-Being Support
100% Company Paid Critical Illness (with health enrollment plan)
100% Company Paid Life & ADD
401K with Company Match
Company-Sponsored HSA, FSA, & DSA Tax Savings Accounts
Generous Team Member Referral Program
Parental Leave
Position Summary:
The Office Coordinator provides customer service and support for day-to-day operations for our outpatient behavioral health center offering intensive outpatient and partial hospitalization programming. Position is responsible for client relationship management, facilitating client intake/admissions process, medical records management, quality assurance, facility management, and supporting administrative functions, including various reporting.
Essential Responsibilities:
Exemplifies our 5 Star Service to clients, team members, referents, and families.
Greets clients and guests in a warm and welcoming manner.
Ensures facility is clean, safe, and well presented.
Conducts medical records activities in a highly confidential manner consistent with both clinical needs and other documentation requirements.
Facilitates communications with the admissions team, Executive Director, and clinical team as needed for each admission.
Assists with the admissions process, creates client's medical record, and provides new client orientation.
Tracks and maintains a variety of reports in a timely and accurate manner.
Ensures all required safety inspections and other tasks required for licensure are completed within regulatory guidelines.
Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff.
Qualifications
What We Are Seeking:
Position requires a High School degree or equivalent in combined education and experience, Bachelor's degree preferred, and a minimum of two years of administrative experience in a behavioral health or medical setting. Knowledge of behavioral health terminology and experience with Salesforce CRM or other client relationship management software preferred. Experience working with physicians, therapists, and other clinicians strongly preferred.
Other Requirements:
Requires clearance of TB test, criminal background check clearance, and any other mandatory state/federal requirements.
Current CPR and First Aid certification or willingness to complete within 30 days of start date.
Position requires incumbent to have a valid driver's license and acceptable driving record.
Pasadena Villa Michigan LLC dba Pasadena Villa Outpatient - Novi provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. Pasadena Villa Michigan, LLC dba Pasadena Villa Outpatient - Novi reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.”
$31k-42k yearly est. 11d ago
Office Assistant / Scheduler
API Consulting 4.6
Office administrator job in Lake Orion, MI
Job Description
We are a busy, growing plumbing company looking for a reliable and organized Office Assistant / Scheduler to join our team. If youre friendly, detail-oriented, and enjoy helping customers, wed love to talk to you! Must complete the Assessment to be considered.
Responsibilities:
Answer incoming phone calls and emails in a professional, friendly manner
Schedule and dispatch plumbers for service calls and installations
Coordinate daily and weekly calendars for technicians
Enter and update customer information and job details in our system
Follow up on estimates, unpaid invoices, and customer questions
Assist with basic office tasks: filing, scanning, data entry, and ordering supplies
Communicate with customers about arrival windows, rescheduling, and service updates
Work closely with the owner/manager to keep the day running smoothly
Benefits
Hourly Base Salary Based on Experience
Paid Time Off (PTO)
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Hands on Training
Mon-Fri Schedule
Retirement Plan
Responsibilities
Responsibilities:
Answer incoming phone calls and emails in a professional, friendly manner
Schedule and dispatch plumbers for service calls and installations
Coordinate daily and weekly calendars for technicians
Enter and update customer information and job details in our system
Follow up on estimates, unpaid invoices, and customer questions
Assist with basic office tasks: filing, scanning, data entry, and ordering supplies
Communicate with customers about arrival windows, rescheduling, and service updates
Work closely with the owner/manager to keep the day running smoothly
Requirements
Qualifications:
Previous office, customer service, or dispatch experience preferred (plumbing/HVAC/contractor office a plus but not required)
Strong phone and communication skills
Comfortable using a computer and learning new software
Excellent organization and time management skills
Able to handle multiple calls and tasks at once
Dependable, punctual, and professional
$27k-35k yearly est. 9d ago
Entry Level Office Administration
Midland Credit Management 4.5
Office administrator job in Troy, MI
Applicants must have current authorization to work in the United States on a full-time basis.JOB DESCRIPTION
The Legal Specialist is responsible for assisting internal and external clients in managing daily operations. This includes validating and notarizing affidavits, reading and understanding consumer documentation while ensuring a high level of quality and accuracy. This position requires adherence to complex process requirements and strong attention to detail.
RESPONSIBILITIES
Read and validate large quantities of affidavits.
Notarize affidavits.
Pull media and work on projects or training.
Perform other duties, as assigned.
MINIMUM REQUIREMENTS
EDUCATION: High School Diploma
EXPERIENCE: 1 - 2 years customer service or clerical experience
CERTIFICATION(S): Notary License - can be obtained after employment
KNOWLEDGE, SKILLS, ABILITIES, AND OTHER ATTRIBUTES:
Basic Microsoft Office skills
Good communication skills
Data Entry knowledge
Strong attention to detail
PREFERRED QUALIFICATIONS
EDUCATION: Bachelor's
EXPERIENCE: 2+ years work experience in financial services related field
KNOWLEDGE, SKILLS, ABILITIES, AND OTHER ATTRIBUTES:
System querying skills
Proficiency with Microsoft Office (particularly Excel)
If you are wondering why you should work for us, here is something to help you decide:
Pay and Bonuses: Earn a competitive salary. All employees are eligible for monthly incentives or annual bonus.
Career Progression: Grow at MCM with paid training and development programs - including our very own MCM Academy - as well as a promote-from-within philosophy.
Reward and Recognition: We are committed to honoring great results - ranging from informal accolades to formal company-wide awards and prizes like all-inclusive vacations.
Tuition Assistance: Pursue a degree or coursework related to your current role, or the role you are striving for.
Healthcare Insurance: Take advantage of comprehensive healthcare plans and options to ensure your continued health, plus fitness membership reimbursements, weight watchers, our wellness rewards Program and more.
Volunteering Opportunities: Enjoy up to eight hours of paid time off each year to volunteer. We also offer volunteer grants and matching financial donations, up to US$ 2,500 per employee annually.
Retirement Savings: Build a strong financial foundation and reach your goals for the future. With all the effort you invest in us, we're proud to invest in you.
New Family Support: Celebrate your new arrival with company paid leave, new parent flex time, and child back-up care options.
Team-building: Enjoy experiences that inspire bonds with your colleagues through a wide range of company-sponsored team-building events, such as holiday celebrations and department outings.
Work-Life Balance: Enjoy paid and floating holidays, as well as generous paid-time-off.
Our compensation and benefits programs were created with an 'Employee-First Approach' focused on supporting, developing, and recognizing YOU. We offer a wide array of wellness and mental health initiatives, support volunteerism, and environmental efforts, encourage employee education through leadership training, skill-building, and tuition reimbursements, and always strive to provide promotion opportunities from within.
About Us
Headquartered in the United States, Encore Capital Group (Encore) is a publicly traded international specialty finance company operating in various countries around the globe. Through our businesses - such as Midland Credit Management and Cabot Credit Management - we help consumers to restore their financial health as we further our Mission of creating pathways to economic freedom. Our commitment to building a positive workplace culture and a best-in-class employee experience have earned us accolades including Great Place to Work certifications in many geographies where we operate. If you have a passion for helping others and thrive at a company that values innovation, inclusion and excellence, then Encore Capital Group is the right place for you.
Encore Capital Group and all of its subsidiaries are proud to be an equal opportunity employer and are committed to fostering an inclusive and welcoming environment where everyone feels they belong. We encourage candidates from all backgrounds to apply. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other status protected under applicable law. If you wish to discuss potential accommodations related to applying for employment, please contact ****************.
$28k-39k yearly est. Auto-Apply 24d ago
Admissions & Administration Associate
Catholic Diocese of Lansing 4.1
Office administrator job in Ann Arbor, MI
In a world starving for Truth, Father Gabriel Richard High School (FGR) strives to deliver academic excellence in an
authentically
Catholic community. If you Love God, Love Others, Love Learning, Pursue Excellence, and want to use your gifts and talents to promote our mission of forming intentional disciples of Jesus Christ, then we invite you to apply to join our team. Job Description: The Admissions & Administration Associate plays a vital role in driving enrollment by designing and delivering excellent recruitment programs that attract mission fit families to FGR, ensuring events throughout the year are planned and executed with excellence, and that the office of the president and principal run smoothly. The qualified candidate will have a passion for Catholic education, be exceedingly well organized, detail oriented, great with people, have excellent communication skills, and strong initiative. The position is full-time, following the academic year, with some summer responsibilities, and reports jointly to the president, principal, and director of admissions.
Responsibilities:
Assist the Director of Admissions by:
Communicating deadlines and important details with prospective students;
Coordinating “shadow day” visits for all prospective students, including training and scheduling FGR student ambassadors;
Maintaining prospective student database;
Reviewing applications and serving on the Admissions Committee;
Developing and executing initiatives that drive enrollment;
Planning and delivering excellent recruitment and enrollment events, including open houses, athletic events, partner school shadow days, regional presentations and orientation programs (involves some evenings and weekends); and
Performing other admissions activities as assigned.
Assist the President and Principal by:
Providing general administrative support to the president and principal, including but not limited to:
Scheduling and setting up for meetings;
Completing expense reports;
Ordering food for meetings and events;
Providing coverage at the reception desk, as needed;
Assisting with clerical duties in other departments, as needed;
Following up with constituents on behalf of the president and principal; and
Administering the procurement of prizes and distribution of tickets for the annual Car Raffle.
Assisting in the planning and executing of FGR's annual events including, but not limited to:
Green & White Night
Freshmen Welcome
Fall Open House
Spring
Familiaris Consortio
Event
National Honors Society Induction Ceremony
Spring Open House
Spring Honors Convocation
Spring Senior Luncheon
Baccalaureate Mass and Reception
Graduation
Staff Retreats (3 per year)
Ensuring all logistics (e.g. location, décor, food & beverage, invites, promotions, seating, A/V, program, setup and cleanup) are covered.
Working with the facilities team to ensure proper setup and teardown.
Coordinating details with vendors/caterers/venues.
Ensuring events stay within budget and that all expenses are tracked and all invoices paid in a timely manner.
Thanking all volunteers and participants, as appropriate.
Conducting debriefs after each event to celebrate victories and capture areas for improvement.
Performing other administrative support duties as assigned.
Required Skills and Experience:
Bachelor's degree in relevant field;
Minimum of two years' professional experience in admissions, event planning, administrative support, development, or related field;
Ability to manage multiple tasks in a fast-paced, professional environment;
Evidenced ability to plan and execute excellent events;
Demonstrated ability to synthesize information and communicate it in an accurate, professional, and compelling format, both verbally and in writing;
Ability to work as a valued team member while maintaining a strong sense of responsibility for achieving individual performance goals; and
Proficient in Microsoft Office.
Critical Qualities:
Intentional disciple of Jesus Christ who evidences values, integrity, and ethics consistent with the Catholic faith and Fr. Gabriel Richard High School;
Loves God, Loves Others, Loves Learning, and Pursues Excellence;
Servant-hearted;
Polished and professional in demeanor;
Winsome personality, with a natural ability to connect with both students and adults;
Remarkably honest and full of integrity;
Maintains strict confidentiality;
Self-starter with strong initiative and follow through;
Flexible with a sustained positive attitude;
Exceptional organizational skills with strong attention to detail; and
Willingness to work evenings and weekends as needed.
Application Instructions Please email your cover letter, résumé, statement of faith* and application to: *******************.
* The statement of faith should briefly explain your faith journey, your current place of worship, your spiritual disciplines, and any experience you have in spiritual leadership roles.
FGR Mission Father Gabriel Richard High School, a Catholic school community, exists to build up the Body of Christ through the intellectual and spiritual formation of its students. Rooted in the Catholic intellectual tradition, FGR cultivates in each student a sense of awe in response to the beauty of truth. Strengthened by the Sacraments, students are equipped to live at the service of others through academic excellence, intentional discipleship, creativity and sportsmanship. FGR Core Values
Love God.
“. . . love the Lord your God with all your heart and with all your soul and with all your mind and with all your strength.” - Mk 12:30
Love Others.
“And the second is like it: ‘Love your neighbor as yourself.'” - Mk 12:31
Love Learning.
“. . . turning [our] ear to wisdom and applying [our] heart to understanding. . .” - Prov 2:2
Pursue Excellence.
“
...whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable-if anything is excellent or praiseworthy-think about such things.” - Phil 4:8
$28k-40k yearly est. Easy Apply 29d ago
Office Coordinator
Evolution Gaming
Office administrator job in Southfield, MI
Evolution is the world's leading provider of video-streamed Live Casino solutions, delivering world-class, 'as real as it gets' live dealer gaming to our licensees, which include many of the world's best-known gaming brands. Our services, which allow licensees' players on desktop, tablet and smartphone to play Live Casino games at real tables and with real dealers, have won multiple industry awards, including the 'Casino Content Supplier of the Year' at the 2019 EGR North America Awards. That success is largely down to the quality and commitment of our people, and we are always looking to expand our talented teams. With multiple European studios and offices as well as a studio and office in Vancouver, Canada, we provide a creative, engaging and enthusiastic environment and unique opportunities to apply your skills and work with passion.
With 10 studios globally and 7500 employees, Evolution is adding its third location in the US market with the anticipated opening of the Detroit studio in 2021. The Michigan studio will serve clients operating within the state and hold both generic and dedicated tables, primarily focusing on games like Blackjack, Baccarat and Roulette as well as Game Show.
Job Description
We are looking for a new addition to our international Office Management team to be based in our studio in Southfield, Michigan. The successful candidate will be responsible for managing our 3rd US studio with the basic responsibilities and expectations as follows:
* Maintain office services by organizing office operations and internal client service;
* Design, maintain and implement policies and procedures for document workflow, office physical security, and visitor handling;
* Maintain good working conditions and office efficiency by planning and implementing office systems, layouts, equipment at the same time looking for cost-efficiency;
* Maintain the condition of the office and arrange necessary technical repairs via ticketing system;
* Assisting to Office Manager with Preparation of Office Management department budget for the Michiganoffice. Allocate and control financial resources within its own area consistent with goals, priorities, and budget. Analyses variances; initiating corrective actions if needed;
* Develop and maintain a system of OM KPIs;
* Keep office equipment inventory list and mark all inventory items with inventory numbers;
* Organize corporate events, team buildings;
* Maintain general office tidiness and supervision of cleaners' performance;
* Greet, assist, and/or direct the public to the appropriate host employee;
* Dealing with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send emails and cargos from/to company parties or partners;
* Assist with business trip arrangements;
* Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms;
Qualifications
* Excellent written and verbal communication skills;
* Experience with standard software applications, including MS Office, Windows;
* Data analysis skills with ability to produce reports, KPIs;
* High sense of responsibility;
* Effective multitasking, strong project management and time management skills;
* Outgoing personality with fast thinking and proactive attitude;
* Flexible and able to work in a fast-paced, ever-changing environment;
* Proven skill to run information search and draw information from various sources;
* The ability to accurately fulfil the direct management orders and work tasks;
* Collaborative work style and commitment to get the job done
Additional Information
* Competitive Salary $45k
* 401k Employer Match
* Paid Time Off
* Paid Holidays
* Discounted Gym Membership
* Employee Referral Program
* Medical, Dental & Vision Insurance Plans
* Company Paid Life and AD&D Insurance
* Commuter Flexible Spending Account (FSA)
* Nationwide Employee Discount Program
* Full Training & Growth Opportunities
$45k yearly 57d ago
Office Coordinator
One Way Franchise Service Center
Office administrator job in Livonia, MI
Benefits:
401(k)
Competitive salary
Health insurance
One Way Restoration is looking for a highly organized and detail-oriented Office Coordinator to keep our corporate office running smoothly and efficiently.
The successful candidate will be responsible for selected accounting aspects, answering phones, and scheduling appointments in a high-volume multi-state corporate office.
Education and Experience
High school diploma/ GED 2-3 years of experience in an office environment performing clerical duties and receiving multiple inbound calls.
**Responsibilities:** - Respond promptly and professionally to customer inquiries via phone and email. - Identify and resolve service issues by providing accurate information and effective solutions. - Maintain up-to-date knowledge of our services and promotions. - Utilize CRM systems to document and manage customer interactions and escalate issues when necessary. - Follow up with customers to ensure their issues and needs are resolved. - Collaborate with team members to improve processes and enhance the customer experience. - Gather customer feedback and report common issues to management for continuous improvement. - Support customers with order processing, account information, and troubleshooting assistance. **Requirements:** - Previous experience in a customer service or support role preferred. - Excellent verbal and written communication skills. - Strong problem-solving abilities and a detail-oriented mindset. - Ability to multitask and manage time effectively in a fast-paced environment. - Proficiency with CRM systems and basic computer skills. - A positive attitude, patience, and empathy when dealing with customers. - A high school diploma or equivalent. **Benefits:** - Competitive salary. - Comprehensive health, dental, and vision insurance. - Paid time off. - Friendly and supportive team environment. Compensation: $16.00 - $20.00 per hour
WORKING AT ONE WAY
What unites Oneway employees across teams and geographies is that we are all striving to delight our customers and make their lives easier.
The scope and scale of our mission drives us to seek diverse perspectives, be resourceful, and navigate through ambiguity. Inventing and delivering things that were never thought possible, it isn't easy, but we embrace this challenge every day.
By working together on behalf of our communities and customers, we are building the future one innovative service, and idea at a time.
Are you ready to embrace the challenge? Come build the future with us.
COMPANY OVERVIEW
At ONEWAY PROPERTY RESTORATION our restoration specialists are number #1 in the restoration industry. We are one of the largest professional full-service restoration firms in the U.S. and we are looking for great people like you !!!
Come build the future with us. We are always looking for talented quick learners who have a “Ready to do whatever it takes attitude.” We offer great benefits and careeer advancement opportunities. You will love our amazing team full of passion, energy, and drive.
OUR MISSION
To continue our legacy of being a leader and innovator in the carpet cleaning and restoration industry and to provide the opportunity for entrepreneurs to experience the dream of franchise ownership.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to One Way Property Restoration Corporate.
$16-20 hourly Auto-Apply 60d+ ago
Office Administrator (Long Term Substitute) at Fortis Academy (Part-Time)
National Honey Almond 4.0
Office administrator job in Ypsilanti, MI
This position is scheduled for approx. 8-10 week period. and will work 25 hour per week, 5 hours per day, 7:30am-12:30pm
School Information:
Located in Ypsilanti, MI, Fortis Academy opened in 2005 and serves students K-8. At Fortis, you can connect passion with purpose. To learn more about Fortis Academy click here.
Why Choose Fortis Academy:
Starting pay above market scales.
Academically outperforms the local districts for the past 14 years.
Access to a best-in-class curriculum with advanced instructional tools and resources.
Sets rigorous academic and moral focus expectations for students.
Personalized development and coaching opportunities through a full mentoring program.
Ensures a safe learning environment with internal and external cameras.
Supported by an experienced leadership team.
Competitive benefits at affordable rates.
Duties and Responsibilities:
Maintain and update bookkeeping at the school and oversee the accounting process.
Maintain receptionist responsibilities and support an office environment that is supportive to visitors, parents, and students.
Ensure that security procedures are strictly followed by overseeing the visitor management system.
Complete correspondence, memoranda, and reports for the school principal, as well as maintain the calendar and appointments for school leadership.
Other duties as assigned.
Qualifications:
Associate degree and/or 2-4 years' experience in an office or school-related administrative position.
Proficient with Microsoft Office products.
Strong verbal and written communication skills.
National Heritage Academies is an equal-opportunity employer.
$28k-38k yearly est. Auto-Apply 24d ago
Office Administrator
24 Hour Flood Pros
Office administrator job in Oak Park, MI
Benefits:
Bonus based on performance
Dental insurance
Health insurance
Opportunity for advancement
Vision insurance
About Us: Abatement Testing Services is a fast-growing environmental testing company dedicated to ensuring safe living and working environments for our clients. We specialize in asbestos and lead testing and partner with restoration and construction professionals across the region. We are looking for a reliable, detail-oriented OfficeAdministrator to join our in-office team and support our continued growth.
Position Overview:
As our OfficeAdministrator, your two main responsibilities will be dispatching jobs to our field team and invoicing completed jobs in a timely and accurate manner. This role is essential to keeping our daily operations running smoothly and ensuring both clients and internal teams are well-supported.
You will report directly to the Office Manager, who may also delegate additional projects and tasks related to general officeadministration.
Key Responsibilities:
Primary Duties:
Schedule and dispatch field technicians to job sites based on availability, location, and urgency
Monitor job progress and adjust scheduling as needed
Prepare and send accurate invoices to clients
Track billing status and follow up on outstanding invoices
Secondary Duties (as needed):
Assist with collections and payment follow-ups
Support employee onboarding (e.g., organizing paperwork, setting up accounts)
Organize and maintain digital and physical office files
Handle customer service calls and administrative emails
Provide general support to the Office Manager and leadership team
Qualifications:
Prior administrative or dispatching experience preferred
Strong organizational and multitasking skills
Attention to detail and accuracy in data entry and billing
Comfortable with technology and learning new software
Excellent communication skills, both verbal and written
Dependable, proactive, and team-oriented
Compensation: $40,000.00 - $45,000.00 per year
EMERGENCY WATER & FLOOD RESTORATION CAREERS About 24 Hour Flood Pros™ Here at 24 Hour Flood Pros™, our mission is to bring the best and fastest response service to emergencies at residential and commercial properties throughout the entire country. We're looking for skilled technicians, along with those who are passionate about helping people in their time of greatest need. Whether you have experience in flood, fire, or plumbing emergency response, give us a call or visit us online to learn more about how you can help the 24 Hour Flood Pros™ team.
Dedicated Team Members We're looking for those, first and foremost, whose passion and values align with our mission to provide the best and fastest emergency response service. Even if you don't possess skills across all our service areas, if you're willing to take constructive criticism, dedicate yourself, and put the people in need first, we might just have a place for you. All the skills in the world won't compensate for lack of dedication to this work, which requires our team to respond to emergency situations at all times of day and night.
$40k-45k yearly Auto-Apply 60d+ ago
Office Coordinator
Cambio Property Management
Office administrator job in Romulus, MI
About Cambio: Cambio Communities was established in 2020 by a team of seasoned professionals in the manufactured housing industry, united by a shared vision to transform how communities are managed and how residents are valued.
At Cambio Communities, our people are at the heart of everything we do. We're dedicated to empowering our team with fulfilling careers, meaningful growth opportunities, and the chance to make a real difference in the lives of our residents through providing exceptional service and fostering thriving, connected communities.
We're a people first organization and here's how you'd fit in at Cambio: At Cambio Communities, our Core Values define who we are and how we operate. Represented by the acronym EPIC - Empowerment, Passion, Integrity, and Collaboration - these principals guide our commitment to creating exceptional
(or EPIC)
experiences for our residents, our team members and our communities.
Position Summary
The Office Coordinator is responsible for providing support for sales and leasing by handling the routine office work and administrative responsibilities of the community in addition to supporting the leasing, sales, and marketing for the community. Office Coordinators also assist with planning and coordinating community events and activities, building relationships with the residents, and ensuring alignment with the company's goals and objectives and representing the company's core values. This position will be split to work from two community locations (one location each day): Metro Commons in Romulus and Whittaker Oaks in Whittaker.
Duties and Responsibilities
What you will do:
The qualified individual will work as an integral part of the Operations and Community teams to perform the following essential job functions:
Establish rapport with residents and prospective residents, field community comments, suggestions, and complaints, and forward to the appropriate manager.
Prepare and distribute resident and community communications including, but not limited to rule reminders, increase letters, delinquency notices, eviction paperwork, lease addendums and renewals.
Perform administrative and clerical functions including answering phones, typing, copying, and filing.
Provide prospective residents with an option to see suitable homes to their needs that are in inventory; show the home(s), and then guide them through the application process.
Collect and post resident security deposits, processing fees, rent payments, inspection fees, etc., record transactions in the ledger and issue receipts.
Call for payment on delinquent accounts.
Process move-ins and move-outs.
Prepare bills and statements for approval.
Maintain a record of all traffic logs and/or guest cards, and telephone calls.
Assist with the preparation of marketing materials and implementation of resident relation activities such as Facebook, MH Village, local newspapers, and any other marketing sources.
Ensure inventory homes are move-in ready at the time of closing.
Ensure confidentiality of all data in the resident files (i.e., income, credit reports, assets, etc.)
Conduct lease signing and new resident orientation for new residents.
Comply with federal, state and company policies, procedures, and regulations.
Provide coverage in the event of a vacancy or absence of a Community Manager.
Position may require flexible hours, nights, and weekends as needed.
Position requires working one scheduled evening per week and one scheduled Saturday per month, and other non-business hours as customer traffic dictates.
Other duties as assigned.
Qualifications
What you should have:
High school diploma or general education degree (GED), or one to three months related experience in an administrative or office setting and providing customer service and/or training, or equivalent combination of education and experience.
Excellent communication skills including writing and verbal.
Computer skills required: Microsoft Office Suite; Property Management Software a plus, but not required (Manage America, Back Office, Yardi, Rent Manager).
Must maintain a valid driver license and clean driving record.
Must have reliable transportation to work.
Must maintain an active and working personal mobile phone.
A growth mindset; always testing and learning.
Willingness and ability to present self in a neat, clean, and professional manner always throughout the workday and/or whenever present at the community.
Compensation
What we have to offer:
We know that happy people are productive and perform. If we take good care of our team, everything else will fall in place. That's why we offer competitive pay that is commensurate with the market and relevant experience, along with an excellent benefits package including Medical, Dental, Vision, Life, Disability, FSA and 401(K). Certain positions with sales and leasing responsibilities are provided with a commission plan or an override program.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Physical Demands and Work Environment
Frequently required to stand, walk, sit, bend, and reach.
Occasional exposure to outside weather conditions.
The employee must occasionally lift and /or move more than 20 pounds.
Equal Opportunity Employer
At Cambio, we don't just accept difference - we celebrate it! We are committed to creating an inclusive environment for all employees and seek to support the diverse cultures, perspectives, skills, and experiences of our staff.
Cambio is an equal opportunity employer where hiring is based solely on a person's merit and qualifications directly related to professional competence. Cambio does not discriminate against any applicant or employee based on their race, creed, color, religion, gender, gender identity/expression, sexual orientation, national origin, disability, age, genetic information, veteran status, marital status, medical condition, or any other non-merit factor protected by law.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
#LiveCambio #PropertyManagement #MH #JobOpenings #NowHiring #EmploymentOpportunities #CambioCommunities
Unsolicited resumes from third party agencies will not be accepted.
How much does an office administrator earn in Novi, MI?
The average office administrator in Novi, MI earns between $26,000 and $49,000 annually. This compares to the national average office administrator range of $28,000 to $48,000.
Average office administrator salary in Novi, MI
$36,000
What are the biggest employers of Office Administrators in Novi, MI?
The biggest employers of Office Administrators in Novi, MI are: