Office administrator jobs in Pflugerville, TX

Prestigious commercial real estate investment firm is seeking an Administrative Coordinator to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Administrative Duties: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Tenant Relations Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree in Business Administration preferred. Proficient use of Microsoft Office computer application programs is required.

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: As the Global Credit Card Program Administrator, you will be a key member of AMD's dynamic Finance and Travel team, driving the success of our global credit card program. This role offers the opportunity to shape and support a program that spans multiple regions, ensuring seamless operations, compliance, and user experience. You'll collaborate with internal stakeholders, cardholders, and external providers to manage program logistics, troubleshoot issues, and deliver training and reporting. Your contributions will directly impact operational efficiency and financial accuracy across the organization. This is a high-visibility role ideal for someone who thrives in a fast-paced, global environment and enjoys building scalable processes that support AMD's growth. THE PERSON: You are a proactive, detail-oriented professional who enjoys solving problems and streamlining processes. You bring a customer-first mindset and communicate clearly across teams and cultures. You're comfortable managing multiple priorities, navigating ambiguity, and making thoughtful recommendations. Your collaborative spirit, organizational skills, and ability to work independently make you a trusted partner across the business. You take pride in delivering high-quality work and are energized by the opportunity to contribute to a global program that supports AMD's mission to advance computing. KEY RESPONSIBILITIES: * Support global credit card administration and program operations * Train new purchasing card (P-card) holders * Identify and recommend enhancements to card policies and procedures * Advise Card Manager on program benefits, updates, and compliance matters * Audit P-card transactions for policy compliance * Assist cardholders with timely reconciliation submissions * Resolve cardholder issues in coordination with the PCard Manager * Educate cardholders on program policies and processes * Monitor and ensure payment of centralized card statements * Liaise with card provider for declined transactions and other issues * Forward new card requests and process applications * Manage cardholder communications and process terminations * Adjust card limits per policy guidelines * Post journal entries in SAP for CTA accounts * Monitor and update purchase orders in SAP * Generate monthly and ad hoc reports using card issuer and travel systems * Support additional travel team tasks and manage department mail PREFERRED EXPERIENCE: * Proficiency in desktop applications and ERP systems * Solid understanding of general accounting and accounts payable processes * Experience in project and staff management * Strong interpersonal and customer service skills * Effective verbal and written communication abilities #LI-CJ2 #LI-HYBRID Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. Minimum Qualifications * 4+ years of relevant experience providing administrative support to 1 or more executives * 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives * 4+ years of relevant calendar management and expense report management experience for 1 or more executives * Experience prioritizing multiple projects * Experience with Microsoft Office and Google Suite Preferred Qualifications * Experience organizing offsite events and team building activities * Experience supporting cross-regional teams * Experience multitasking and changing direction quickly * Experience ensuring confidentiality and discretion in all partnerships Responsibilities * Coordinate internal and external meetings * Manage complex calendar set-up and movement * Prepare expense reports and purchase requisitions * Coordinate both domestic and international travel arrangements * Organize space planning, strategic offsite events and team all-hands meetings * Build cross-functional relationships between departments * Partner closely with team lead admins * Communicate key organizational and company updates to admins and cross-functional partners * General office duties as needed About Meta Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today-beyond the constraints of screens, the limits of distance, and even the rules of physics. Equal Employment Opportunity Meta is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. You may view our Equal Employment Opportunity notice here. Meta is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, fill out the Accommodations request form.

To serve as workforce development office coordinator for the division of Workforce Grants and Development. Perform office coordination tasks including grant reporting, data entry and various other duties for the Workforce Grants and Development department. Required Qualifications AA degree required & High School Diploma or equivalent Preferred Qualifications Bachelor's Degree

Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation. Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Worth, Mexico City, Monterrey, South Florida, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest, and that's why we are seeking an Office Assistant like you to help continue building Beck's respected reputation. What you bring to the table Beck is looking for a talented Office Coordinator to join an extraordinary team in Austin, Texas. The job involves the following responsibilities: Communications & Events Plan and coordinate office culture events including happy hours, project tours, family events, holiday party, etc. Work closely with Marketing for external events Create and distribute monthly newsletter Event planning, support, and management (internal and external) Office Coordination/Operations Manage regional SharePoint resource page Manage all office supplies and equipment Maintain office systems operations (HVAC, electrical, servers, warranty calls, etc.) and contact vendors for maintenance when needed Communicate with office cleaning crew to assure a thorough and consistent job is being done Ordering lunch for meetings Restocking/cleaning kitchen throughout the day and at the end of day Keep beverages stocked and replenish refrigerator throughout the day Unload and run dishwasher daily and as needed; maintain organized appearance of open shelving in kitchen Receptionist Welcome guests and customers by greeting them in person or on the telephone; answer or direct inquiries Manage conference room schedules Distribute mail and assist with daily office needs Keep reception area and front desk clear of clutter to maintain a clean and simple appearance Administrative Administrative support for regional leaders Travel coordination for regional leaders, employees, and guests Coordinate schedules, lunches, and meetings Process expenses using corporate expense management tool (Chrome River) Assist regional employees, as requested HR Support Handle onboarding of new hires, including: setting up desks, coordinating with manager for first day, greeting and verifying I-9 documents, sending information to corporate office in Dallas, etc. Update regional lists as personnel changes occur, including employee information, email, and newsletter distribution Who we think will be a great fit A person with the willingness to learn, while also having a general understanding of administrative functions, a passion for getting things done, and possess uncompromising authenticity and integrity. You will also meet the following requirements: · Associates degree or higher preferred · 2-5 years receptionist/admin experience · Strong organizational skills · Enthusiastic and positive attitude · Forward thinking, trustworthy, reliable, responsible, intuitive, energetic, and focused on service · Highly organized, detail-oriented, and self-motivated team player · Effective verbal and written communicator · Proficient in Microsoft Outlook, Word, PowerPoint and Excel Essential Functions: Frequently required to sit, stand, and move about the office; frequently operates a computer and other office productivity equipment; frequently lift and move up to ten pounds and occasionally lift and move up to fifty pounds; constantly communicates with project and operations teams, Beck employees, and external vendors; ability to adhere to timely and consistent attendance. Join our team and build your future with Beck. The Beck Group is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this restricts management's right to assign or reassign duties and responsibilities to this job at any time. Beck's Benefits At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community. In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members: 401k match and free SmartDollar program for financial wellness Free dedicated financial coach Personal health & fitness program for tracking activities & earning rewards Paid family leave Health discounts on medical premiums Free comprehensive health screenings Free health coach program for weight-loss & hypertension management Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood). Free Life Coach Pet insurance discount Organized projects and events to support our communities Join our team and build your future with Beck. The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Requirements Requirements & Essential Functions: Maintain, program, and troubleshoot POS system settings including pricing, menu builds, and user access across multiple outlets. Serve as primary POS contact for setup, training, and technical support during major events. Support administrative functions for the F&B team including scheduling, supply orders, credential tracking, and onboarding documentation. Assist with event logistics such as hospitality prep, uniform inventory, and department coordination during race weekends. Collaborate with internal teams and vendors to ensure smooth operational execution before, during, and after events. Track POS hardware inventory and coordinating deployment, maintenance, and returns. Knowledge, Skills, and Abilities: Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; create and build positive and productive relationships. Hires outstanding candidates; has sound judgment in identifying strengths and weaknesses of others. Drives the team and the organization for results to improve bottom line performance; able to make timely or planned decisions appropriate to the circumstances or situation. Ability to make tough decisions, gains input from others and moves decisions forward in the organization. Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly. Ability to manage appropriate steps to get projects completed; has strong abilities to organize people and processes; can create a plan for resourceful workflow. Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the organization. Required Qualifications: Bachelor's Degree preferred 1 - 3 years of experience in POS management, administrative support, or venue operations Strong written and verbal communication skills required. Experience with POS platforms (SkyTab, Square) strongly preferred Experience with large scale temporary facilities, complementary to permanent facilities for an event (with over 100K guests), a plus Experience in supporting live events, hospitality, or food & beverage teams, a plus Physical Demand & Work Environments: Ability to stand, sit, use hands to handle, or feel, reach with hands and arms. Ability to lift and/ or move up to 25 pounds. Ability to squat, bend, twist, push/pull. Ability to stand/walk for long periods. Specific vision abilities required by this job include close vision and distance vision. Work in extreme environments outdoors throughout the year. The noise level in the work environment is usually moderate but can be loud during events. Salary commensurate with experience. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. EQUAL EMPLOYMENT OPPORTUNITY: COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Founded in 2010, Fun Town RV (FTRV) has grown into Texas's largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Overview: The Office Manager is responsible for managing daily office operations and supporting administrative, HR, and dealership activities. This role ensures efficiency, compliance, and smooth internal communications while providing high-level support to various departments and leadership. Key ResponsibilitiesAdministrative Operations Handle general administrative duties, including clerical support and recordkeeping. Order office supplies and manage office inventory. Oversee the reception area; manage receptionist schedules and provide coverage as needed. Vehicle Title & Registration Processing ● Process all new and used vehicle title transfers for Texas via WebDealer, and submit applicable documents to the tax office. ● Handle all title transfers for out-of-state transactions, ensuring proper documentation and regulatory compliance. ● Complete DMV registration paperwork using the TitleTec system with accuracy and timeliness. ● Ensure all tax and title documentation is properly completed, submitted, and filed. Human Resources & Employee Support Act as a liaison between employees and Human Resources. Conduct applicant phone screens and schedule interviews. Facilitate New Hire and Benefits Orientations. Oversee submission and accuracy of all new hire documentation and injury/accident reports. Ensure timely approval and submission of employee timecards. Submit Corrective Action documents and ensure complete documentation. Accounting & Bookkeeping Perform bookkeeping duties, update the accounting system, and maintain petty cash logs. Manage accounts payable and maintain credit card tracking spreadsheets. Handle cash management, deal posting, and scan all payoff documents to the appropriate parties. Deal Processing & Compliance Oversee all RV deal postings; verify deal accuracy and print commission reports. Maintain records of trade titles and ensure new unit logging. Process external incentives (spiffs) and communicate required documentation. Support compliance efforts by collaborating with auditors and site leadership. Other Responsibilities Support dealership leadership with all administrative, HR, and compliance-related tasks. Assist in handling miscellaneous duties as assigned by leadership. Preferred Qualifications High school diploma or equivalent required. 2+ years of administrative or office management experience preferred. Strong knowledge of office procedures, recordkeeping, and general administration. Excellent customer service and interpersonal communication skills. Proficiency with Microsoft Office Suite, Google Workspace, and the ability to learn new systems. Strong typing skills (minimum 50 WPM). High attention to detail, organization, and sequencing of tasks. Effective time management and ability to work under pressure in a fast-paced environment. Supervisory Responsibilities This position does not directly supervise any employees. May provide informal guidance or support to reception and administrative staff. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Periods of standing and walking, especially during training or events. Must be able to lift up to 15 pounds occasionally. Benefits Competitive salary based on experience. Health, dental, and vision insurance. Christmas Savings Plan 401(k) with company match. Paid time off and holidays. Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you're ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment. Content of this ad and fulfillment of offers is sole responsibility of Fun Town RV.

Job Details Austin, TX Full Time $44000.00 - $48000.00 Salary/year Description Job Summary: The Office Administrator serves as the first point of contact for children, families, and visitors, providing a welcoming, safe, and compassionate environment. This role involves managing front desk operations, including greeting and vetting access for all visitors. The Office Administrator supports the Center and its multidisciplinary team by ensuring smooth day-to-day operations, while consistently maintaining a child-friendly, secure, and trauma-informed environment. Minimum Qualifications: High school diploma or GED equivalent Bachelor's degree preferred Bilingual English/Spanish required 2 years' experience serving as the security access point in a confidential environment 2 years' experience in a social services, criminal justice or law enforcement environment Proficiency with Microsoft 365 applications, including Outlook Experience with Crisis Go and TimeTap preferred Ability to work with diverse groups in possibly stressful settings Strong, positive, interpersonal skills Excellent situational awareness Excellent communication skills Key Responsibilities: Safety / Security Responsible for the Center's crisis alert system Scan driver's licenses and print badges for all Center visitors Enforce Center security protocols by denying entry to visitors who do not meet requirements Send daily email outlining the upcoming day's schedule Maintain CCP badges that are assigned to Center visitors Manage crisis drill calendar Reception Greet visitors, guide to comfortable/secure waiting spaces and provide appropriate registration or intake documents Notify appropriate staff of client and guest arrival Receive food deliveries and notify appropriate staff Answer main phone line and direct calls as appropriate Serve as a backup with scheduling and confirming appointments, as well as entering client data into company systems as needed Client Services Maintain all client service documents and supplies in reception area (tablets/chargers, & all client service documents) Maintain the Medical Services calendar Manage all Lyft transportation arrangements for clients Serve as point of contact for agency partners needing resources from the Kids' Closet and Emergency Funds requests Organization and Communication Manage meeting room calendars and coordinate access control for the conference center door Print daily calendars for shared Center spaces Create, distribute, and maintain on-call, program and administrator calendars Handle receipt of and review all deliveries, notify appropriate staff upon arrival Manage lobby LED messaging schedule Manage elevator messaging board content Provide check-in with Center volunteers Train front desk volunteers Provide support for Volunteer Coordinator and Director of Program Services General Maintain a comprehensive knowledge of the mission, core values and vision of the organization and the children's advocacy model Attend monthly staff meetings and other community meetings as assigned Provide program support for forensic, therapy and medical appointments, as needed Follow Center policies and procedures at all times Perform other duties as assigned FLSA Status: Non-exempt Strength: Light Work-Lift up to 20 pounds occasionally Environmental Conditions: Noise: Moderate Work Situations: Direct/Control/Plan Influencing People Dealing with people Making Judgments/Decisions Equal Opportunity Employer This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as required by their supervisor. CACTX designates Children's Advocacy Centers as an essential employer. Qualifications Minimum Qualifications: High school diploma or GED equivalent Bachelor's degree preferred Bilingual English/Spanish required 2 years' experience serving as the security access point in a confidential environment 2 years' experience in a social services, criminal justice or law enforcement environment Proficiency with Microsoft 365 applications, including Outlook Experience with Crisis Go and TimeTap preferred Ability to work with diverse groups in possibly stressful settings Strong, positive, interpersonal skills Excellent situational awareness Excellent communication skills

Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial. **Austin Bridge & Road** is seeking a **Field Office Administrator** to support administrative operations on one of our projects in **Austin, Texas** . **Responsibilities:** + Assist with field payroll functions for hourly and salaried employees, ensuring all hours worked are properly documented, coded, and reported to the accounting department. + Process invoices and pay requests from suppliers and subcontractors, ensuring all necessary backup documentation is on file before approving payments. + incorporate change order revisions into the schedule of values. + Assist in preparing the monthly job status report. + Ensure all project cost items are coded correctly and processed in a timely manner. + Monitor performance reports for accuracy and assist the project manager in making necessary revisions. + Coordinate jobsite personnel functions, including pre-employment screenings, drug tests, reference checks, and new employee enrollments. + Assist the project manager with tasks related to project closeout. + Prepare safety reports, equipment inventories, and maintenance records, ensuring all equipment is reported for insurance purposes. + Maintain the project filing system. + Perform general office and clerical duties. + Complete other tasks as assigned. **Qualifications:** + 2+ years of experience managing payroll, invoicing, and project cost tracking in the construction industry. + Experience in project scheduling, change order management, and subcontractor coordination. + Experience handling jobsite personnel functions, including hiring, onboarding, and safety compliance. + Experience maintaining project filing systems and preparing reports for management. + Strong organizational and communication skills with experience managing multiple tasks and meeting deadlines. **Requirements:** + High School Diploma/GED or higher + Valid driver's license + Requires working outdoors at times in the rain or snow and during cold, warm, and hot temperatures. + Must be able to work on call as needed. + Applicants must be legally authorized to work for ANY employer in the United States. Austin Bridge & Road is unable to sponsor or take over sponsorship of an employment visa for this position. **Benefits & Compensation** We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. **We are proud to be a 100% Employee-Owned Company (ESOP)!** To learn more about our employee-ownership structure, please go to ********************************************************* . **Austin Bridge & Road is an Equal Opportunity Employer.** _See_ the "Know Your Rights" poster available in English (****************************************************************************************** and Spanish (******************************************************************************************** . **About Austin Bridge and Road** A leader in the heavy highway and transportation industry for more than 100 years, Austin Bridge & Road delivers asphalt and concrete services, and builds landmark projects such as complex highway interchanges, tollways, runways, bridges, rail projects, and water/wastewater facilities. To learn more about us, visit ************************************************* . **No Third-Party Inquiries Please** This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( _i.e._ , payment must be required pursuant to the terms of a written agreement). Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company. **Accessibility Note** If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the **People Services Team** at ****************.** Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial. Austin Bridge & Road is seeking a Field Office Administrator to support administrative operations on one of our projects in Austin, Texas. Responsibilities: Assist with field payroll functions for hourly and salaried employees, ensuring all hours worked are properly documented, coded, and reported to the accounting department. Process invoices and pay requests from suppliers and subcontractors, ensuring all necessary backup documentation is on file before approving payments. incorporate change order revisions into the schedule of values. Assist in preparing the monthly job status report. Ensure all project cost items are coded correctly and processed in a timely manner. Monitor performance reports for accuracy and assist the project manager in making necessary revisions. Coordinate jobsite personnel functions, including pre-employment screenings, drug tests, reference checks, and new employee enrollments. Assist the project manager with tasks related to project closeout. Prepare safety reports, equipment inventories, and maintenance records, ensuring all equipment is reported for insurance purposes. Maintain the project filing system. Perform general office and clerical duties. Complete other tasks as assigned. Qualifications: 2+ years of experience managing payroll, invoicing, and project cost tracking in the construction industry. Experience in project scheduling, change order management, and subcontractor coordination. Experience handling jobsite personnel functions, including hiring, onboarding, and safety compliance. Experience maintaining project filing systems and preparing reports for management. Strong organizational and communication skills with experience managing multiple tasks and meeting deadlines. Requirements: High School Diploma/GED or higher Valid driver's license Requires working outdoors at times in the rain or snow and during cold, warm, and hot temperatures. Must be able to work on call as needed. Applicants must be legally authorized to work for ANY employer in the United States. Austin Bridge & Road is unable to sponsor or take over sponsorship of an employment visa for this position. Benefits & Compensation We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned. Austin Bridge & Road is an Equal Opportunity Employer. See the “Know Your Rights” poster available in English and Spanish. About Austin Bridge and Road A leader in the heavy highway and transportation industry for more than 100 years, Austin Bridge & Road delivers asphalt and concrete services, and builds landmark projects such as complex highway interchanges, tollways, runways, bridges, rail projects, and water/wastewater facilities. To learn more about us, visit https://www.austin-ind.com/what-we-do/bridge-road. No Third-Party Inquiries Please This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( i.e. , payment must be required pursuant to the terms of a written agreement). Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company. Accessibility Note If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Works under general supervision and provides complex administrative support work. Essential Duties and Responsibilities * Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. * Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. * Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. * Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. * Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. * Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. * May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Requirements * Education - High school diploma or GED * Experience - Three years of related experience. * May not be currently enrolled as a Texas A&M International University student. Knowledge and Abilities Knowledge of: * Word processing, spreadsheet, and database applications. Ability to: * Multitask and work cooperatively with others. * Strong verbal and written communication skills. * Work with sensitive information and maintain confidentiality. * Strong interpersonal and organizational skills. Licensing / Professional Certification - None. Physical Requirements - General Office Environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervise employees. Other Requirements * Evening and weekend work may be required. * Position requires on campus, face-to-face interactions. * Position requires maintaining a regular schedule of attendance on campus and in the workplace. Pay of Rate: $14.43/hour for up to 19 hours weekly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: * Resume/CV * Cover Letter * At least 3 references and their full contact information Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (****************************************** Og4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (*********************************************************************************************** . To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: *************************************************** . Skills and Requirements .

Ambrose Upholstery is a fast-growing, high-quality upholstery shop serving residential and commercial clients throughout Greater Austin Texas. We specialize in custom upholstery, fabric selection, and commercial furniture restoration. We are expanding our team and looking for a detail-oriented, friendly, and organized administrative staff to support our front office and materials operations. Benefits Employee Discount: Generous discounts on fabric and personal upholstery projects Performance Bonus: Earn bonus pay based on your performance and overall shop results. Free Snacks & Beverages: Enjoy complimentary snacks, coffee, and drinks in office Growth Opportunity: As our business expands, this role has room to grow into higher-responsibility admin or operations positions. Responsibilities Customer Service & Sales Support Greet walk-in customers and answer phone inquiries Schedule and guide clients through fabric appointments Support customers with fabric selections and project details Collect project information and prepare intake notes for estimates Maintain a clean, organized, welcoming front office and showroom Materials & Purchasing Coordination Order fabrics, foams, supplies, and hardware for approved jobs Track purchase orders and communicate lead times Receive, check in, and label all incoming materials Organize materials by job and update internal systems Notify the shop team when materials arrive and jobs are ready Administrative Tasks Update customer records, work orders, and job files Assist with light follow-up on estimates or missing info Coordinate with the Shop Manager on weekly priorities Help prepare materials for scheduled production Qualifications Experience in customer service, sales support, retail, showroom, or office admin Strong communication and people skills Highly organized with excellent attention to detail Comfortable managing multiple tasks at once Basic computer skills (Google Workspace, email, light data entry) Experience in fabric, upholstery, furniture, or design is required Ability to lift and move fabric rolls or small material boxes (10-20 lbs) We are looking forward to receiving your resume. Thanks!

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. BENEFITS AND COMPENSATION Career advancement opportunities Competitive compensation A great work environment with a team atmosphere Benefits for qualified individuals RESPONSIBILITIES Overseeing general office operation Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc. Answer all incoming sales, service, and vendor phone calls Coordinate the installation and service department Maintain databases such as Contact Management System, Access, etc. Manage customer mailings, incoming mail, and email Manage calendar of events Update and manage various reports and programs (sales, phone, loyalty, etc.) Order inventory and supplies REQUIREMENTS 2+ of experience in office administration Outstanding organizational skills manage multiple priorities in a timely fashion Exposure to customized Customer Relationship Manager (CRM) systems Excellent interpersonal and communication skills Proficiency in Microsoft Word, Excel, and Powerpoint Problem solver and systematic in approach Compensation: $18.00 - $20.00 per hour Conserva Irrigation is constantly looking to add the best irrigation and sprinkler repair professionals to our team. We have open job positions all over the country for irrigation sales, field technicians, as well as office and administrative team members. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.

GSI Environmental Inc., a privately owned Environmental Engineering and Consulting firm, is seeking a proactive, detail-oriented, and driven Office Coordinator to keep our Austin office running smoothly. You'll be the first point of contact for visitors, manage daily office operations, support technical staff, and help maintain a welcoming and organized workplace. Key Responsibilities: * Welcome visitors, answer phones and direct inquiries as needed. * Maintain office cleanliness and re-stock breakroom and office supplies. * Handle incoming/outgoing mail, shipments, and project deliverables. * Coordinate meetings, interviews, office events, and travel arrangements. * Assist with tasks related to onboarding new hires, vendor coordination, and administrative support for other departments as needed. Qualifications Qualifications: * Administrative or office coordination experience. * Proficiency in Microsoft Office Suite and Adobe Acrobat. * Strong organizational, communication, and multitasking skills. * Positive, can-do attitude with the drive to get things done quickly and accurately. * High school diploma required; college degree preferred. * Ability to work in-office on a part-time or full-time basis, with occasional extended hours as needed. Why Join Us: Be part of a collaborative, professional team in a growing company where your efforts make a visible impact. You'll enjoy variety in your day, opportunities to support multiple teams, and a positive office environment.

Benefits: 401(k) matching Training & development Bonus based on performance Competitive salary Opportunity for advancement Must be proficient with all forms of digital communications and technology. Will be responsible for sending, tracking, and uploading all communications and accompaning documents. Must be proficient with typing and confident to make and receive professional phone calls. Will be responsible for scheduling and sending invoices with various online platforms and the necessary customer follow ups and employee communications necessary. At ServiceMaster Clean, we recognize that quality is the foundation of our success. For over 60 years, we've delivered cleaner, healthier, and safer environments for our customers, and as a Office Admin/ Digital Marketing you'll be a key leader in upholding those standards. Your leadership and attention to detail will ensure our team excels and our customers are consistently impressed. Why You'll Love Working Here: Competitive Pay: Your expertise and leadership are rewarded. Flexible Schedules: We value your time and provide options to suit your life. Career Growth Opportunities: Chart your path to success with us. Paid Training: From day one, we invest in your growth and development. Employee-Focused Culture: You're not just part of a team-you're part of a family that values your contributions and supports your success. What You'll Do: As the Office Admin/ Digital Marketing , you'll oversee and elevate the cleanliness of our customer facilities, ensuring every space meets the highest standards. Your responsibilities include: Leadership: Supervise and guide janitorial staff, ensuring they have the tools and support to excel. Quality Assurance: Inspect work to ensure it meets ServiceMaster's rigorous cleaning standards. Hands-On Cleaning: Step in to perform tasks such as sweeping, mopping, dusting, polishing, restroom care, and trash removal as needed. Supply Management: Maintain and monitor inventory of cleaning supplies and equipment. Facility Maintenance: Oversee the cleaning of key spaces, including lobbies, cafeterias, break rooms, and restrooms, to ensure a clean, welcoming environment. What You Bring to the Team: Attention to Detail: A sharp eye for quality and the ability to identify areas for improvement. Leadership Experience: Prior experience as a custodian, janitor, or housekeeper is a plus, but strong work ethic and willingness to learn are essential. Physical Stamina: Ability to stand, walk, lift up to 25 lbs., and perform physical tasks throughout the shift. Problem-Solving Skills: Adapt to challenges and resolve issues with confidence and professionalism. Team Player Attitude: Contribute positively to a collaborative work environment, showing respect for coworkers and customers. Why ServiceMaster Clean? We're more than a cleaning company-we're a company that values people. Our team members are the heart of what we do, and we're committed to creating an environment where you feel appreciated, supported, and empowered to succeed. Compensation: $16.00 - $19.00 per hour Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals. This franchise is independently owned and operated by a ServiceMaster Clean franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee, and not to The ServiceMaster Company, LLC.

Our Company ResCare Community Living Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately. Essential Job Responsibilities: Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment Collect PCard receipts from cardholders weekly and reallocate expenses as required Assist with processing of client funds requests as required Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates Ensure business documents are retained as per policy Performs other duties as assigned Qualifications Two years of related office management or bookkeeping experience Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company Experience in managing systems, processes, and people Must be able to work independently as well as part of a team Capable of working responsibly with highly confidential information Must meet all agency requirements for pre- employment as required by Company and/or State regulations Education: Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience Certificates, Licenses, Registrations: Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements) About our Line of Business ResCare Community Living, an affiliate of BrightSpring Health Services, has five decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental, or cognitive disability. We provide a comprehensive range of high-quality services, including: community living, adult host homes for adults regardless of disability, behavioral/mental health support, in-home pharmacy solutions, telecare and remote support, supported employment and training programs, and day programs. For more information, please visit ******************************* Follow us on Facebook and LinkedIn. Salary Range USD $15.00 - $17.00 / Hour

OFFICE COORDINATOR JOB DESCRIPTIONAs Office Coordinator, you are a key team member supporting the work of management and other staff. You are responsible for clerical, receptionist, and project-based work to contribute to the day-to-day operations of The Ground Guys. Exemplifying our code of values, you show respect and courtesy to all customers and employees.You are adept with technology, organized, detail oriented, can anticipate needs, and complete important tasks without being asked. You are self-motivated, thrive in fast moving environments, and can manage time to effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers and are able to effectively manage a variety of situations on a day-to-day basis.Specific Requirements: Directs and coordinates the administrative services in the office such as: Microsoft Office (WORD, Excel, PowerPoint) Reports Mail/Post Office Appointments Answering the phone with “It's a great day at The Grounds Guys, A Neighborly Company. This is . How may I help you?” Performs QBO related tasks including: Billing AR/collections Payables Expense data entry Reporting of sales and payroll taxes Works closely with the sales & production teams to ensure good flow of communication and data. This includes a variety of software, websites, documents, and reports to include: GGPro Microsoft Office Franconnect CES CareerPlug Broadly Performs personnel related duties by: Running hiring ads to ensure the company is always recruiting. Managing CareerPlug and setting up interviews. Creating hire packs (W-4, I-9), etc. Assisting with new-hire orientation. Manages social media: Facebook, Instagram, LinkedIn Responds to both positive and negative Google reviews Helps with business safety program: Ensures safety meeting documentation is put in the safety manual Ensures OSHA log is up to date and accurate Maintains office staff as needed by recruiting, selecting, orienting, coaching, and counseling/disciplining. Becomes familiar with The Grounds Guys clients and employees Keeps office supplies in stock and orders as needed Keeps workspace organized Takes initiative to drive our Code of Care and abide by our Code of Values. We are actively interviewing for this position - Apply today and our hiring manager will follow up! Compensación: $15.00 - $18.00 per hour When you put on The Grounds Guys uniform, you become part of a team-local experts who strive to treat everyone with respect, do the job the right way, and simply enjoy life in the process. Working for our franchises means they'll take care of you the way they take care of their own family and friends. And cultivating a culture of CARE, among the team and within the communities, is as important as trimming hedges and planting flower beds-it's part of everything The Grounds Guys do. *All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with The Grounds Guys franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

The Parish Office Coordinator is a vital link between our parish and the parish family/community. This person serves as a gateway for all office activity and is usually the one most responsible for creating a positive and inviting impression of the parish. The Parish Office Coordinator is responsible for management of all office activity and assists the pastor and staff in their respective duties. This position will be the point person for purchasing, be charged with administration of supplies, assist with financial posting and documentation and provide direct support to the Chief Operating Officer and other staff as required. Miscellaneous duties performed include weekly contribution processing, assisting in event planning, overseeing facility organization of materials and ministries and support major parish events. It is multi-tasking many areas of church office management. Ministerial Character The Pastor is the visible principle and foundation of unity in the parish of Emmaus Catholic Church which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them. Positions employed at Emmaus Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church. III. POSITION CONTENT: • As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of Emmaus Catholic Church in both your professional and personal life. • Act as a witness to Gospel values by modeling the teachings of the Catholic Church. • Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed. 1. List of specific tasks - General and Accounting · Post check and cash donations to parish database · Read all parish news distributions, electronic and in print, so as to be ready to answer questions from parishioners/visitors · Update parish database as required · Support and fill in for receptionists at front desk · Provide clerical support for staff and ministries · Assist in maintaining financial and business filling · Regular review and organization of parish supplies and storage rooms · Monitor copier supplies and order as needed · Create and distribute the work schedule for the Sunday nursery · Maintain and provide accounting reports for the Square payment system · Order and receive into Quickbooks all SEED cards · Track purchases and provide all accounting reports for the SEED program · Provide accounting support for Gala by administering the Auction Program · Support accounting by processing Vanco payments in conjunction with Bookkeeper. 2. List of specific tasks - Purchasing · Shares purchasing responsibility with Receptionist based on type of supplies. · Receive requests for supplies or resources from staff · Order items, print duplicate receipts and complete charge form · Verify purchases as they arrive and notify staff member · Receive and process supply requests from church ministries for approved activities 3. New Employee Orientation & Training · Review & Update New Employee Orientation Form · Meet with all new staff, including ECEP staff to complete orientation · Train staff, including ECEP staff, on the use of copiers, door locking, procedures & protocols · Tour the campus buildings with new staff to orient them to place and purpose of various spaces 4. Collaborates with parish staff. · Provide input for new programs or policies · Participate in all staff-supported parish events and staff meetings · Responsible for all other duties as assigned Requirements The staff member must: · Must be a practicing Roman Catholic in good standing. · Possess accounting skills sufficient enough to perform basic Quickbooks tasks · Be able to discern best purchasing practices to maximize parish resources · Have excellent organizational skills. · Be a team player. · Possess problem-solving and decision-making abilities. · Possess strong writing skills. · Exhibit a high level of confidentiality and trustworthiness. · Have the ability to work without close supervision. · Demonstrate knowledge and good judgment in matters of diocesan policy and procedures. · Be proficient in communication; written, oral and electronic; bilingual a plus · Exhibit strong computer skills, including Microsoft Office programs, email, and Ministry Platform management. · Be available and responsive to the needs of staff, parishioners, and community members. · Submit to and pass a background check and become EIM compliant. · Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period. · Education: High school diploma or equivalent · Experience: A minimum of one year's related experience required V. PHYSICAL DEMANDS/ WORK ENVIRONMENT: The characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk and hear and occasionally required to climb stairs; balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities usually required by this job include close, distance, color and peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is not exposed to weather conditions.