Office administrator jobs in Pharr, TX

Job Title: Part- Time Clerk, Service Center This position answers customer inquiries, processes paperwork, and follows procedures concerning coverages, shortages, damages, claims, and the tracing of freight. The Service Center Clerk works with both central and local dispatch offices to assist in managing load schedules and answers customer inquiries relating to rate quotes, appointments, etc. Job Responsibilities: Review invoices. Work with both central and local dispatch offices to assist in managing load schedules. Answer customer inquiries relating to rate quotes, appointments, etc. Perform data entry functions (i.e. keying bills from manifests) Job Requirements: U.S. citizen or otherwise authorized to work in the U.S. Must be at least 18 years of age High school diploma or equivalent Basic computer skills

Job DescriptionSalary: Noble Texas Builders is a dedicated team of construction professionals servicing our clients and community by building with integrity, innovation, and quality. Noble Texas Builders upholds the highest standards in professionalism, compliance, and operational excellence. We offer advancement opportunities with in-house training to support personal development. We are seeking a proactive and organized Risk Management Administrative Assistant to support our Director of Risk Management. As the Risk Management Administrative Assistant, you will play a crucial role in ensuring the Director of Risk Management has the necessary administrative and operational support to oversee compliance, risk mitigation, claims management, insurance coordination, and overall departmental efficiency. You will assist with documentation, communication, record management, and coordination to maintain seamless Risk Management operations. The ideal candidate will possess strong computer and organizational skills, attention to detail, and the ability to manage multiple priorities effectively. Key Responsibilities: Provide comprehensive administrative and logistical support to the Director of Risk Management, including scheduling, correspondence, and travel coordination. Maintain and organize records related to insurance, claims, contracts, compliance, and incident reports. Track and monitor deadlines for required documentation, training renewals, and regulatorysubmissions. Coordinate communication between the Risk Management department, project teams, and subcontractors to ensure alignment on compliance and risk-related requirements. Schedule and coordinate meetings, training sessions, audits, and inspections with internal staff and third-party consultants. Work closely with other administrative assistants to ensure division processes are aligned. Serve as a liaison with external consultants, insurance brokers, adjusters, and regulatory agencies, ensuring timely communication and accurate data exchange. Assist with data entry, report generation, and documentation for claims and insurance-related matters. Support the implementation of department policies, procedures, and initiatives aimed at improving risk management practices and efficiency. Maintain required documentation, forms, and materials for the department. Handle sensitive and confidential information with professionalism and discretion. Perform additional administrative duties as assigned by the Director of Risk Management. Qualifications: Education: High school diploma required, associate degree in business administration or related field preferred. Experience: At least 3 years of related experience required. Knowledge, Skills, and Abilities: Bilingual in English and Spanish preferred. Minimum of 3 years of proven experience in an administrative or related support role; experience in construction, legal, insurance, or risk management industries is a plus. Strong organizational and time management skills, with the ability to prioritize and handle multiple projects simultaneously. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook),and other relevant software applications. Excellent written and verbal communication skills with the ability to produce professional correspondence and reports. Strong analytical, critical thinking, and problem-solving abilities. High attention to detail and accuracy in recordkeeping and documentation. Professional demeanor with the ability to work collaboratively and build positive relationships across departments. Ability to handle confidential and sensitive information with integrity. Familiarity with compliance, insurance, and risk management processes preferred. Additional Requirements Participation in ongoing internal training programs for professional development. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by a team member, with or without reasonable accommodations, to successfully perform the essential functions of this position. While performing the duties of this job, the team member is regularly required to: Sit for extended periods at a desk or workstation. Use hands and fingers to operate a computer keyboard, mouse, and other office equipment. Talk and hear clearly in person and over the phone. See with close vision, adjust focus, and read printed and digital documents. Occasionally stand, walk, bend, or reach with hands and arms. Occasionally lift and/or move up to 25 pounds (e.g., files, office supplies, laptop equipment). The work environment is typically a quiet, climate-controlled office setting. Team members must be able to manage multiple priorities in a standard office environment and maintain focus in the presence of frequent interruptions. COMPENSATION & BENEFITS Comprehensive medical, dental, and vision Flex plans Life insurance Supplemental insurance plans 401K PTO Holidays Equal Opportunity Employer Statement Noble Texas Builders is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status. We believe in treating all individuals with respect and dignity, and we are dedicated to fostering a workplace that reflects the communities we serve. Recruiters/Staffing Agency Please do not contact!

Job DescriptionAtDENSO TEN AMERICA Limited, we believe that our strength comes from our people. We provide a supportive and inclusive environment where ambition, teamwork, and personal growth are not just encouraged, but expected. Our commitment to continuous improvement drives us to invest in our employees' professional development and create opportunities for career advancement. If you are looking to join a team that values respect, collaboration, and innovationthis is the place for you. ADMINISTRATIVE COORDINATOR: Provides administrative and operational support to the Planning and Accounting departments by coordinating programs, activities, and processes to ensure efficiency and alignment with organizational goals. This position provides critical support for planning, accounting, and corporate coordination activities across all multiple locations of TNAM Minimum 3 years of corporate experience providing support in planning, accounting, administration, tracking, reporting, and project coordination (planning or financial background preferred). Proven experience in business objective development, KPI goal setting, and policy deployment. Bilingual fluency in English and Spanish (written and verbal) required. Strong analytical, organizational, and communication skills. Proficient in Microsoft Excel, PowerPoint, and reporting or data analysis tools. Skilled at presenting information clearly and effectively across multiple formats (written reports, presentations, visual materials, and schedules). Prior experience as a Management or Executive Assistant, collaborating with managers and executives across all organizational levels. International experience or exposure to diverse cultures and languages preferred. Strong business acumen, with advanced administrative experience in project management and coordination using multiple software tools. TDC: (McAllen, TX) TDC: Provide comprehensive administrative and analytical support for Planning and Accounting operations. Manage and track KPI (Key Performance Indicators) for TNMX. Oversee and update Annual Policy (Hoshin) progress and documentation for TNMX. Conduct frequent travel (23 times per week) to the TNMX plant in Reynosa, Mexico. Participate in business trips to other corporate locations (Novi, MI / Plano, TX / Torrance, CA). Provide comprehensive support for planning and accounting operations. TNAM/TNMX expense-related management (Budget formulation, result tracking, summarize, etc.) TNAM/TNMX Company-wide Annual Policy (Hoshin) development and execution TNAM/TNMX KPI (Key Performance Index) management Mexico (TNMX) visits as required. Business trips to other location (Novi, MI / McAllen, TX / Torrance, CA)

Primary responsible is to facilitate the communications functions of the business office and provide clerical support. Essential Duties and Responsibilities: Provides clerical support which may include preparation of admission, orientation and new hire packets; monitoring and ordering office supplies and forms, typing, special projects, filing and copying. Facilitates the communications system which may include: mail distribution, phone system, memo's answers incoming calls, documents and disseminates appropriate messages. Assists with maintenance of personnel files Promotes the agency philosophy and mission by representing a positive image to patients/families, physicians and community agencies. Provides computer support and data entry Provide effective communication to patient/family, team members, and other health care professionals and maintains confidentiality. Performs other duties as required. Minimum Qualifications: High School Graduate (College Preferred) One year general office experience Excellent computer skills required, excellent interpersonal and organizational skill. Knowledge of medical terminology (preferred) Ability to type 40 to 50 WPM. Reliable transportation Home Health experience We look forward to hearing from you. Please call us at ************ or send resume via email to *******************************.

Our company has an outstanding opportunity for an experienced results-focused, highly driven office administrator who is responsible for processing all cancellations and refunds, for warranties and aftermarket policies purchased by our customers in an accurate, efficient and timely manner. You should be highly organized and detail-oriented and possess the ability to effectively work both independently and in a team-setting. Experience with automotive accounting and warranty processing is required. Job Responsibilities Ensures proper billing of all vehicles sold from calculating profits, set up receivables/liabilities and Processing of all cancellations of extended warranty and insurance policies. Ensuring that all required documents are collected for the cancellation process. Accurate calculation and processing of all refunds. Accurate, and timely, posting of all general ledger entries. Reconciliation of statements for all cancellations. Maintaining clean accounting schedules. Answer all customer and vendor inquiries. Maintain accurate files for all companies. Communicate with managers regarding financial impacts. Other duties as needed within the Accounting Department. Attends weekly department meetings Education and/or Experience High School Diploma or General Education Diploma; and six months related experience and/or training; or equivalent combination of education and experience. Benefits: 401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Opportunities for advancement Paid time off Vision insurance About Us: At Charlie Clark Auto Group, (AMARU), we lead with LOVE in everything we do, towards our people, our community, our family, and our faith. Rooted in the enduring values and legacy of Charles and Dorothy Clark, Maricruz Aurora Aguirre, Nana, and those who paved the way before us, LOVE is the driving force behind everything we do. Join us and be part of our ORALÉ TEAM!

Office Administrator Employment Type: Full-Time About Us: Careers of America is dedicated to training the next generation of skilled craftsmen, offering specialized programs in welding and fitting. We take pride in providing hands-on training and career development opportunities for our students. Job Summary: We are looking for a highly organized and proactive Office Administrator to support our operations. This role requires someone who can multitask efficiently and take initiative in handling administrative duties, student recruitment, record-keeping, and material ordering. The ideal candidate will be detail-oriented, adaptable, and have strong communication skills. Key Responsibilities: Administrative & Office Management: Maintain accurate records for students, staff, and training programs. Organize and manage digital and physical files related to enrollment, certifications, and compliance. Order and track supplies, training materials, and equipment as needed. Handle scheduling and coordination of classes, exams, and meetings. Student Recruitment & Support: Assist in the recruitment and enrollment process for students. Provide information to prospective students regarding programs, tuition, and schedules. Maintain communication with students regarding deadlines, required documents, and program updates. Help coordinate student orientations and provide support during training sessions. Operations & Compliance: Ensure all documentation and reports are completed and submitted on time. Maintain compliance with state and industry regulations for training programs. Assist with processing paperwork for certifications and licensing. Customer Service & Communication: Serve as the first point of contact for inquiries via phone, email, and in-person visits. Communicate with vendors, suppliers, and partners regarding orders, billing, and scheduling. Support instructors and staff with administrative tasks as needed. Qualifications: Previous experience in office administration, customer service, or a similar role. Strong organizational and time management skills. Proficiency in Microsoft Office (Word, Excel, Outlook) and database management. Ability to multitask and work in a fast-paced environment. Excellent verbal and written communication skills. Bilingual in English and Spanish is a plus. Why Join Us? Be part of a growing organization that is shaping the future of skilled trades. Work in a dynamic and supportive environment. Opportunity to make a meaningful impact on students' career paths. Interested candidates can apply by sending their resume to jocelyne@careersofamerica.com or calling (956)621-1257.

PREFERRED: High School Diploma or General Equivalency Diploma (GED) Six (6) months related experience; Ability to operate a personal computer and office equipment; Competent clerical skills, excellent telephone and communications skills. RESPONSIBILITES AND DUTIES: Greets all visitors in a friendly manner and assists them with their needs. Answers telephone, screens calls, takes accurate and reliable messages, routes them to appropriate staff, answers routine inquiries, and schedules appointments as requested. Assists with collection and organization of information about individuals through records, previous schools, transfer grades, tests, interviews and professional sources. Assists with processing student transfers to/from another school; completes family data information with proof of address; registers new students, issues computer number and assists in issuing permits and excuses to students. Accurately writes, types, or enters information into computer to prepare correspondence or documents as requested; copies information from one record to another. Makes copies of correspondence, records or other documents and printed materials; verifies legibility; type's labels and reports and files correspondence. Assists in maintaining records and files as assigned. Retrieves records as needed; extracts files and/or information as authorized, keeps record of material removed, and ensures that documents are returned to file in proper order. Searches for information contained in files; inserts additional data in file records; keeps files current; removes files upon request/authorization. Complies with all record management procedures; transfers files to warehouse at end of each fiscal year. Assists in filling official requests such as public information requests according to Public Information Act and Board Policy as requested by Supervisor/Principal. Maintains inventory of departmental forms and supplies. Proofreads records or forms; counts, weighs, or measures material. Stamps, sorts and distributes incoming mail; prepares outgoing mail, addresses envelopes or packages. Prepares material for distribution to staff members as instructed by Supervisor; prepares materials to be distributed with ample time. Accurately prepares/types necessary reports and/or forms as required by the Supervisor/Principal and submits them on time. Issues absence slips and verifies reasons for absences. Establishes procedures and assists in issuing permits and excuses to students who are absent. Checks In/Checks Out students and parents' verifications. Maintains records for all incoming students; processes students transferring to another school by making copies of Academic Achievement Records and completing the family data information with proof of address. Verifies new student's records from previous schools and requests official records and transfers grades. Registers new students and issues them a computer number. Withdraws students. Assists in registration procedures. Makes absence verification calls to parents. Assists in checking unauthorized absences for each period of the day. Prepares all attendance reports to meet local, state and federal requirements and profiles for student/parent/court requests. Coordinates visiting teaching referrals. Prepares data for court referrals and hearings. Prepares attendance awards and certificates list preparation. Types attendance warning letters and drop letters. Identifies truancy problems and reports to administrators. Assists in preparing class rolls and six weeks attendance reports. Maintains sorts and files student's records and monitors for accuracy. Prepares and enters student attendance information in the student information system. Prepares teachers packets. Demonstrates ability to work well with students, co-workers, and administration in a positive productive manner. Adheres to District policies and guidelines. Follows established safety procedures and techniques to perform job duties. Maintains confidentiality and a high level of ethical behavior as is expected of all District employees. Maintains professional growth by attending in-service and meetings as requested/required and on time. Performs any other duties as assigned by the Supervisor/Principal.

Administrative Assistant/Receptionist coordinates the patient flow - greets patients, ensures that they are registered and have completed new patient packets. Ensures that all pertinent documents are scanned as required by the facility. Verifies insurance coverage. Sets appointments, collects copays and balances. Optimizes patients' satisfaction. Keeps patient appointments on schedule by notifying provider of patient's arrival. Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area in a clean, organized manner at all times. Maintains patient accounts by obtaining, recording, and updating personal and financial information. Obtains revenue by recording and updating financial information; recording and collecting patient charges. Helps patients in distress by responding to emergencies. Protects patients' rights by maintaining confidentiality of personal and financial information. Maintains operations by following policies and procedures; reporting needed changes. Must handle a multitude of duties at the same time. At all times, employee is responsible for: 1. Protecting the physician's license; 2. Maintaining confidential any and all information accessible while performing job duties; 3. Staying in compliance with Medicare, Medicaid, OSHA, HIPAA, OIG, and any other legal and/or contractual obligations. Duties of the Job: · Greets patients using great customer service skills. · Ensures that patients are registered and have completed new patient packet. Verifies demographic information when patient presents. · Schedules/Reschedules appointments for clients/physicians using Medinformatix Software. · Verifies insurance coverage, preauthorizations, deductibles, referral information, etc. · Collects copays and balances. Ensures that receipts are properly distributed as required. · Ensures that all pertinent documents are scanned appropriately. · Sets appointments. · Anticipates patient needs and comforts them by providing updated information. · Maintains patient accounts by ensuring that all demographics and insurance(s) are current and accurate. · Maintains patient confidentiality. · Ensures that all end of day reports are completed accurately. · Ensures that deposits are submitted daily as required. · Ensures that Petty Cash is accurate on a daily basis. · Ensures that adequate change is available at all times. · Other duties as assigned.

Job Title: Administrative Assistant Athletic Dept. Reports to: Director of Athletics Dept./School: Curriculum & Instruction Dept./School: Central Administration Office Pay Grade: 5 Clerical/Paraprofessional Employee District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement. Primary Purpose: To manage and coordinate the functions and operations of the office of Athletics and provide support and assistance to all departments and campuses in the district. Qualifications: Education/Certification: High School Diploma Experience/Knowledge: Two years of Post-Secondary schooling or graduation from recognized school of secretarial skills and five years job experience as a secretary. Considerable knowledge of principles of office management; Considerable knowledge of departmental rules, regulations, Procedures and functions; ability to work under pressure and meet constant deadlines. Proficient in use of office equipment, including word processor, computer, calculator and computer software programs. Skills in business-letter preparation and report-writing. Effective oral and written communication skills. Effective leadership skills. Exemplary interpersonal skills. Demonstrated commitment to professional growth. Major Responsibilities and Duties: * Prepare correspondence, forms, reports, manuals, and presentations for the director as needed. * Compile, maintain, and file all reports, records, and other documents as required. * Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorization. * Order and maintain inventory of office supplies and program * Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Maintain a schedule of appointments and make travel arrangements for department staff. * Keep current with athletic schedule and the ticketing software/ update games on software. * Keep current with game worker assignments for all games. * Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. * Receive, sort, and distribute mail and other documents to department staff. * Maintain confidentiality of information. * Follow district safety protocols and emergency procedures. * Perform any other assignments as directed by the Program Executive Director. WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress POSITION WORKING DAYS: 226 Days

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. EXCELLENT BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. PLEASE NOTE: All applications must contain complete job histories in the WORK HISTORY SECTION to include * Job Title * Dates of employment (month/year) * Hours worked per week * Name of Employer, Name of Supervisor and Phone Number * Description of duties performed * Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements. * Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. * Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. * College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. * Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. * Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit. IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. NEED HELP? Watch our VIDEO ON HOW TO APPLY FOR JOBS MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 Administrative Assistant I-VI Space Force No Military Crosswalk. Qualified veterans are encouraged to apply. * More information on military occupational specialty codes can be found below: ***************************************** ********************************************************************************** MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at ************************************** Required forms that will need to be attached with application for Military Employment Preference: * Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). * Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. * Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. * Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. * Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. HIRING CONTACT: Javier De Leon, ************** / Email address: **************************** PHYSICAL WORK ADDRESS: Estero Llano Grande State Park, 154-A Lakeview Drive Weslaco, TX 78596 GENERAL DESCRIPTION: Under the direction of Office Manager, this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of Time Essential Job Duties by Category 30% Administrative Support: Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties. Click or tap here to enter text. 40% Purchasing, Accounting and/or Budgeting Duties: May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. May make purchases with a state procurement card. 5% Personnel Management: May coordinate equipment and uniform assigment/retrievals for new and seperating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants. 20% Other Division Specific Job Duties: Provides customer service to provide information and assistance to site visitors/public. 5% Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. GENERAL MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: One year of experience in administrative support work. Licensure: Applicant must possess a valid state driver's license. PREFERRED QUALIFICATIONS: Experience: Two years of experience in administrative support work. Experience in customer service. Experience in cash management, accounting, auditing or revenue reporting concepts. Bilingual in English and Spanish GENERAL KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of office practices or administrative procedures. Knowledge of budget management, tracking, or monitoring. Knowledge of purchasing, procurement methods or procedures. Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Skill in use of standard office equipment and software. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products. Skill in training others. Ability to communicate effectively. Ability to handle difficult/emergency situations. Ability to accurately handle cash and account for revenue collected. WORKING CONDITIONS: Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS

Job Title: Administrative Assistant II Classification: Non-Exempt Department: Planning Division: N/A Supervisor: Planning Director Effective: 09/30/2025 The individual will provide administrative and clerical support to the Planning Director and/or Department. Answer phone calls, receive visitors, and screen residents to determine the nature of the business for the Planning Division. Manage all incoming and outgoing mail. Ordering and maintaining office supplies. Prepare all travel arrangements for the Department. Process invoices, expense reports, or purchase orders. Distribute departmental supplies and maintain supply inventory. Conduct research and provide documents to support write-up summaries. Maintain updated planning files. Provide relevant input on issues presented to Boards. Prepare public notice lists, mail out notices, and prepare agenda packets. Prepare meeting and recording rooms for all P&Z, ZBA, and BBOA meetings. Prepares all minutes and letters of action of all meetings. The individual may occasionally process time sheets for the department. The individual will perform other duties assigned as needed by the supervisor/department head. Qualifications II. EDUCATION & EXPERIENCE REQUIREMENTS: • High school diploma or G.E.D. is required • Minimum (3) three years of experience in secretarial and clerical work. • Must be able to type 50 wpm and have good filing skills. • Must be proficient in working with a personal computer, typewriter, and general office equipment. • Must have knowledge and experience with Microsoft Word, Windows, Excel, PowerPoint, Internet, and Email. • Must have experience in using a 10-key calculator by touch. • Must be able to communicate proficiently in English and Spanish. III. EMPLOYMENT REQUIREMENTS: • Applicants will be subject to a complete background investigation. Incomplete, inaccurate, or failure to report information will cause the applicant's rejection from consideration for employment. • Applicant must pass a drug, physical, and pre-placement screening administered by the City of Mission's third-party drug testing facility at the City's expense. • Applicant must have a current, valid class "C" driver license from the Department of Public Safety with no more than two (2) moving traffic violations within the past two (2) years. • Applicant must have a neat and professional appearance. IV. SKILL ABILITY REQUIREMENT: • Ability to follow a firm work schedule as directed by supervisor. • Ability to compute, organize, and maintain complex databases, ensuring confidentiality. • Ability to deal with public relations issues and various types of citizen inquiries tactfully, courteously, and in a business manner. • Ability to compute and record numbers correctly. • Ability to follow instructions orally or in written form and perform tasks with little or no supervision. • Ability to establish and maintain effective working relationships with office staff, city departments, elected officials, and the general public. • Ability to perform work that is routine and detailed. • Ability to perform a wide variety of different types of tasks without the variety itself causing a loss of efficiency. • Ability to speak and write clearly and accurately (to include correct spelling). • Ability to speak English and Spanish. • Ability to have good oral and written communication skills in English. • Ability to make sound decisions based on available data/criteria, laws, and regulations, or city policy. • Ability to quickly handle special projects of diverse nature as assigned. • Ability to read and interpret documents such as safety rules and city purchasing procedures. V. ESSENTIAL JOB FUNCTIONS: • Answer the telephone with a clear, courteous, and businesslike voice and direct the call to the appropriate destination. • Receive visitors and mail, make appropriate inquiries, and direct and route to their destination. • Type, sort, file, mail, and copy letters and other documents as directed. • Prepare and mail out notices on upcoming meetings. • Receives and stamps (time and date) incoming plats, applications, and other correspondence. • Keep complete records of information and records for public hearings of the Planning & Zoning Commission, Zoning Board of Adjustments, Building Board of Adjustments, and Ordinance Review Committee. • Transcribes minutes of all board meetings. • Research basic information and documentation for write-up support. • Prepares meeting room for all P&Z, ZBA, BBOA, and ORC meetings. • Assist department head with planning workshops. • Provide inspection/confirmation/follow-up on enforcement issues. • Prepare purchase orders and distribute department office supplies, maintain inventory of existing supplies, and capital outlay items. • Process information and documents of the Planning department in a confidential manner in accordance with department policy. • Perform job with special attention to good public relations, safety, and proper office procedures to comply with department policy. VI. NON-ESSENTIAL JOB FUNCTIONS • Answers questions from citizens reporting city ordinance violations. Special Requirements VII. EQUIPMENT/MATERIALS: General office and safety equipment/materials to include but not limited to the following: • Personal computer, Computer mouse, Computer keyboard, Computer printer • Copy machine • Postage Meter • Recording instruments, Transcriber, Telephone • Paper cutter, Clip board, Ten key calculator, Manual hole puncher • Computer software • Pens, pencils, highlighters, Stapler, Rulers • Camera (digital & video), Recorder • Personnel Policy Manual II. WORK ENVIRONMENT: Exposure to the following environmental conditions are required for this job. IX. MANUAL DEXTERITY Both fine and gross hand manipulation are required to perform essential job functions. Gross hand manipulation is utilized to grip a series of files and reposition a keyboard to different computer stations and transport binders, books, storage boxes, chairs, and boxes of paper to storage or printing areas. Find finger dexterity is required to hand write notes, fill out forms, type reports, letters, and memos, input data in computer, and document information needed for day to day tasks.

Job Description Nature of the job: As part of our patient services division, you must be able to adapt to a fast-paced environment. You will be in charge of greeting patients, efficiently answering phones, effectively scheduling appointments, dealing face to face with patients, confirming patient treatment sessions, receiving payments. Professional appearance is a must. Who we are: Xcell Orthopaedics Physical Therapy is an outpatient orthopedic physical therapy center. We help treat patients with any and all musculoskeletal dysfunctions and pain and patients range in age from 4 to 99 yrs old. Additionally, we have small population of neurological patients and a niche program for vestibular rehab. What we do: We perform outpatient orthopedic physical therapy services which consists of aquatic physical therapy, fall prevention/balance center, and an orthopedic rehab center. Where are we going: We are planning multiple expansion projects into surrounding cities of the RGV. Our goal is to provide our patients with a unique experience for their physical therapy needs and education on preventative care to improve and maintain patient health. Currently we have locations in McAllen, Mission, & Weslaco if you are willing to relocate or commute. Why you should consider joining our team: We are patient care and customer service focused, we believe the staff are our greatest assets and keys to our successes, we offer benefits, everyone works very hard and loves to accomplish set goals, career advancement and growth opportunities available. Please visit our website: ************* *Please attach full resume for consideration. Job Type: Full-Time Salary: $12.00/Hour -We accept Work permits/Visas

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future , is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity. Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; Proven Seed and Dyna-Gro Seed; as well as financial, custom application and precision ag services. Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions. What You'll Do: Perform general office work, including filing. Make copies of inventory receivers, bills of lading, and other documents. Prepare product receivers for incoming inventory. Perform month end procedures as designated by Division Office. Answer the phone in a polite and courteous manner. Order supplies and forms as necessary. Process invoices correctly (ARS system, separating, filing, etc.). Enter customer checks daily. Enter & code vendor invoices into Accounts Payable. Assist in new employee orientation and paperwork. Perform other duties as assigned. What You'll Bring: High school diploma or equivalent. 1+ years related experience. Ability to move 25 - 30 pounds. Computer literate - Microsoft Office. Ready to make an impact with us? Apply today! The estimated salary that Indeed, Glassdoor and LinkedIn lists does not represent Nutrien's compensation structure. Nutrien is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories. This job will remain posted until filled. In accordance with Nutrien policies, you will be required to undergo a background check, and may be required to undergo a substance test. While we appreciate all applications we receive, only candidates under consideration will be contacted. Applicants must meet minimum age requirements, as permitted by law. Our Recruitment Process: Application > Resume Review > Pre-screen/Interview > Offer > Pre-Employment Conditions > Welcome to Nutrien To stay connected to us and for the latest job postings and news, follow us on: LinkedIn, Facebook, Instagram, and X.

Job Description Office Administrator-Automotive Our company has an outstanding opportunity for an experienced results-focused, highly driven office administrator who is responsible for processing all cancellations and refunds, for warranties and aftermarket policies purchased by our customers in an accurate, efficient and timely manner. You should be highly organized and detail-oriented and possess the ability to effectively work both independently and in a team-setting. Experience with automotive accounting and warranty processing is required. Job Responsibilities Ensures proper billing of all vehicles sold from calculating profits, set up receivables/liabilities and Processing of all cancellations of extended warranty and insurance policies. Ensuring that all required documents are collected for the cancellation process. Accurate calculation and processing of all refunds. Accurate, and timely, posting of all general ledger entries. Reconciliation of statements for all cancellations. Maintaining clean accounting schedules. Answer all customer and vendor inquiries. Maintain accurate files for all companies. Communicate with managers regarding financial impacts. Other duties as needed within the Accounting Department. Attends weekly department meetings Education and/or Experience High School Diploma or General Education Diploma; and six months related experience and/or training; or equivalent combination of education and experience. Benefits: 401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Opportunities for advancement Paid time off Vision insurance About Us: At Charlie Clark Auto Group, (AMARU), we lead with LOVE in everything we do, towards our people, our community, our family, and our faith. Rooted in the enduring values and legacy of Charles and Dorothy Clark, Maricruz Aurora Aguirre, Nana, and those who paved the way before us, LOVE is the driving force behind everything we do. Join us and be part of our ORALÉ TEAM!

PREFERRED: * High School Diploma or General Equivalency Diploma (GED) * Six (6) months related experience; * Ability to operate a personal computer and office equipment; * Competent clerical skills, excellent telephone and communications skills. Greets all visitors in a friendly manner and assists them with their needs. Answers telephone, screens calls, takes accurate and reliable messages, routes them to appropriate staff, answers routine inquiries, and schedules appointments as requested. Assists with collection and organization of information about individuals through records, previous schools, transfer grades, tests, interviews and professional sources. Assists with processing student transfers to/from another school; completes family data information with proof of address; registers new students, issues computer number and assists in issuing permits and excuses to students. Accurately writes, types, or enters information into computer to prepare correspondence or documents as requested; copies information from one record to another. Makes copies of correspondence, records or other documents and printed materials; verifies legibility; type's labels and reports and files correspondence. Assists in maintaining records and files as assigned. Retrieves records as needed; extracts files and/or information as authorized, keeps record of material removed, and ensures that documents are returned to file in proper order. Searches for information contained in files; inserts additional data in file records; keeps files current; removes files upon request/authorization. Complies with all record management procedures; transfers files to warehouse at end of each fiscal year. Assists in filling official requests such as public information requests according to Public Information Act and Board Policy as requested by Supervisor/Principal. Maintains inventory of departmental forms and supplies. Proofreads records or forms; counts, weighs, or measures material. Stamps, sorts and distributes incoming mail; prepares outgoing mail, addresses envelopes or packages. Prepares material for distribution to staff members as instructed by Supervisor; prepares materials to be distributed with ample time. Accurately prepares/types necessary reports and/or forms as required by the Supervisor/Principal and submits them on time. Issues absence slips and verifies reasons for absences. Establishes procedures and assists in issuing permits and excuses to students who are absent. Checks In/Checks Out students and parents' verifications. Maintains records for all incoming students; processes students transferring to another school by making copies of Academic Achievement Records and completing the family data information with proof of address. Verifies new student's records from previous schools and requests official records and transfers grades. Registers new students and issues them a computer number. Withdraws students. Assists in registration procedures. Makes absence verification calls to parents. Assists in checking unauthorized absences for each period of the day. Prepares all attendance reports to meet local, state and federal requirements and profiles for student/parent/court requests. Coordinates visiting teaching referrals. Prepares data for court referrals and hearings. Prepares attendance awards and certificates list preparation. Types attendance warning letters and drop letters. Identifies truancy problems and reports to administrators. Assists in preparing class rolls and six weeks attendance reports. Maintains sorts and files student's records and monitors for accuracy. Prepares and enters student attendance information in the student information system. Prepares teachers packets. Demonstrates ability to work well with students, co-workers, and administration in a positive productive manner. Adheres to District policies and guidelines. Follows established safety procedures and techniques to perform job duties. Maintains confidentiality and a high level of ethical behavior as is expected of all District employees. Maintains professional growth by attending in-service and meetings as requested/required and on time. Performs any other duties as assigned by the Supervisor/Principal.

Administrative Assistant/Receptionist coordinates the patient flow - greets patients, ensures that they are registered and have completed new patient packets. Ensures that all pertinent documents are scanned as required by the facility. Verifies insurance coverage. Sets appointments, collects copays and balances. Optimizes patients' satisfaction. Keeps patient appointments on schedule by notifying provider of patient's arrival. Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area in a clean, organized manner at all times. Maintains patient accounts by obtaining, recording, and updating personal and financial information. Obtains revenue by recording and updating financial information; recording and collecting patient charges. Helps patients in distress by responding to emergencies. Protects patients' rights by maintaining confidentiality of personal and financial information. Maintains operations by following policies and procedures; reporting needed changes. Must handle a multitude of duties at the same time. At all times, employee is responsible for: 1. Protecting the physician's license; 2. Maintaining confidential any and all information accessible while performing job duties; 3. Staying in compliance with Medicare, Medicaid, OSHA, HIPAA, OIG, and any other legal and/or contractual obligations. Duties of the Job: · Greets patients using great customer service skills. · Ensures that patients are registered and have completed new patient packet. Verifies demographic information when patient presents. · Schedules/Reschedules appointments for clients/physicians using Medinformatix Software. · Verifies insurance coverage, preauthorizations, deductibles, referral information, etc. · Collects copays and balances. Ensures that receipts are properly distributed as required. · Ensures that all pertinent documents are scanned appropriately. · Sets appointments. · Anticipates patient needs and comforts them by providing updated information. · Maintains patient accounts by ensuring that all demographics and insurance(s) are current and accurate. · Maintains patient confidentiality. · Ensures that all end of day reports are completed accurately. · Ensures that deposits are submitted daily as required. · Ensures that Petty Cash is accurate on a daily basis. · Ensures that adequate change is available at all times. · Other duties as assigned.

Job DescriptionLocation: Brownsville, TX Type: Full-time (Monday-Friday, occasional Saturdays) A development and construction company located in Brownsville, TX is seeking a reliable Office Assistant to join our team. This role will provide administrative support to ensure smooth daily operations and assist management with construction and development projects. Responsibilities: -Answer and direct phone calls, emails, and correspondence -Maintain organized filing systems (digital and physical) -Assist with data entry, scheduling, and document preparation -Order office supplies, material and coordinate with vendors -Help track project documents, permits, and invoices -Run errands as needed -Duties as assigned to support the management team Qualifications: -Valid driver's license required -Previous office or administrative experience preferred (construction industry a plus) -Strong organizational and multitasking skills -Excellent communication skills - written and verbal -Ability to work independently, be a team player, and adapt to changing priorities Please reply to this post with your resume or call (956)621-0192 for more information.

PREFERRED: * High School Diploma or General Equivalency Diploma (GED) * Six (6) months related experience; * Ability to operate a personal computer and office equipment; * Competent clerical skills, excellent telephone and communications skills. Greets all visitors in a friendly manner and assists them with their needs. Answers telephone, screens calls, takes accurate and reliable messages, routes them to appropriate staff, answers routine inquiries, and schedules appointments as requested. Assists with collection and organization of information about individuals through records, previous schools, transfer grades, tests, interviews and professional sources. Assists with processing student transfers to/from another school; completes family data information with proof of address; registers new students, issues computer number and assists in issuing permits and excuses to students. Accurately writes, types, or enters information into computer to prepare correspondence or documents as requested; copies information from one record to another. Makes copies of correspondence, records or other documents and printed materials; verifies legibility; type's labels and reports and files correspondence. Assists in maintaining records and files as assigned. Retrieves records as needed; extracts files and/or information as authorized, keeps record of material removed, and ensures that documents are returned to file in proper order. Searches for information contained in files; inserts additional data in file records; keeps files current; removes files upon request/authorization. Complies with all record management procedures; transfers files to warehouse at end of each fiscal year. Assists in filling official requests such as public information requests according to Public Information Act and Board Policy as requested by Supervisor/Principal. Maintains inventory of departmental forms and supplies. Proofreads records or forms; counts, weighs, or measures material. Stamps, sorts and distributes incoming mail; prepares outgoing mail, addresses envelopes or packages. Prepares material for distribution to staff members as instructed by Supervisor; prepares materials to be distributed with ample time. Accurately prepares/types necessary reports and/or forms as required by the Supervisor/Principal and submits them on time. Issues absence slips and verifies reasons for absences. Establishes procedures and assists in issuing permits and excuses to students who are absent. Checks In/Checks Out students and parents' verifications. Maintains records for all incoming students; processes students transferring to another school by making copies of Academic Achievement Records and completing the family data information with proof of address. Verifies new student's records from previous schools and requests official records and transfers grades. Registers new students and issues them a computer number. Withdraws students. Assists in registration procedures. Makes absence verification calls to parents. Assists in checking unauthorized absences for each period of the day. Prepares all attendance reports to meet local, state and federal requirements and profiles for student/parent/court requests. Coordinates visiting teaching referrals. Prepares data for court referrals and hearings. Prepares attendance awards and certificates list preparation. Types attendance warning letters and drop letters. Identifies truancy problems and reports to administrators. Assists in preparing class rolls and six weeks attendance reports. Maintains sorts and files student's records and monitors for accuracy. Prepares and enters student attendance information in the student information system. Prepares teachers packets. Demonstrates ability to work well with students, co-workers, and administration in a positive productive manner. Adheres to District policies and guidelines. Follows established safety procedures and techniques to perform job duties. Maintains confidentiality and a high level of ethical behavior as is expected of all District employees. Maintains professional growth by attending in-service and meetings as requested/required and on time. Performs any other duties as assigned by the Supervisor/Principal.

Type: Full-time (Monday-Friday, occasional Saturdays) A development and construction company located in Brownsville, TX is seeking a reliable Office Assistant to join our team. This role will provide administrative support to ensure smooth daily operations and assist management with construction and development projects. Responsibilities: -Answer and direct phone calls, emails, and correspondence -Maintain organized filing systems (digital and physical) -Assist with data entry, scheduling, and document preparation -Order office supplies, material and coordinate with vendors -Help track project documents, permits, and invoices -Run errands as needed -Duties as assigned to support the management team Qualifications: -Valid driver's license required -Previous office or administrative experience preferred (construction industry a plus) -Strong organizational and multitasking skills -Excellent communication skills - written and verbal -Ability to work independently, be a team player, and adapt to changing priorities Please reply to this post with your resume or call (956)621-0192 for more information.