Office administrator jobs in Portland, ME - 164 jobs

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

Job Description We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. Key Responsibilities: Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings. Capture meeting notes, track action items, and follow up with participants to ensure timely completion. Coordinate and organize team events, including logistics and vendor management. Order office supplies upon need. Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits). Assist with miscellaneous administrative and operational needs as required. Qualifications: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Reliable transportation for completing external tasks (e.g., errands, deliveries).

Join Our Team - Urgently hiring Executive Administrative Specialist in South Portland! Job Title: Executive Admin Specialist Pay: $23.00 per hour Hours: Monday to Friday, 8 AM to 5 PM (flexible schedule available) As an Executive Admin Specialist, you'll play a pivotal role in ensuring smooth operations and enhancing team productivity. You will collaborate closely with top executives to deliver results that make a difference. What You'll Do: As an Executive Admin Specialist, you will be responsible for: Managing schedules and appointments for executive leadership, including a Vice President, AVP, or Chief. Making independent decisions within established practices and procedures to resolve diverse problems. Drafting and editing various written communications and correspondence with professionalism. Supporting and managing different administrative projects with minimal direction and oversight. Assisting with daily operations and providing essential administrative support to the team. Organizing and maintaining records, files, and critical documentation. Drafting agendas and preparing PowerPoint presentations for key stakeholders. Capturing and distributing meeting minutes for high-level meetings and committees. Performing additional tasks as delegated by the executive leadership team. What You'll Bring: The ideal candidate for this role will have: A High School Diploma or GED (preferred). 3-4 years of experience in an administrative support role. Exceptional written and oral communication skills. Advanced skills in Microsoft Office (Word, Excel, PowerPoint). Strong interpersonal skills and the ability to collaborate effectively with colleagues at all levels. Proven multi-tasking and problem-solving skills. Knowledge of medical terminology (preferred). Excellent attention to detail, organizational skills, and the ability to juggle multiple tasks. Technologically savvy, with the ability to quickly adapt to new tools and systems. Previous experience managing schedules and supporting executive leadership in a corporate environment (preferred). Why Join Us in South Portland? Flexible schedule: Enjoy a balance between work and personal life. Career development opportunities: Join a team committed to your growth and success. Supportive team culture: Be part of a collaborative and positive work environment. Enjoy affordable health and prescription coverage with no waiting period! Comprehensive benefits will be offered by the employer upon permanent hire, along with our Referral Bonus Program to earn extra cash. Location & Schedule: This position is on-site in South Portland, ME, and offers standard work hours of Monday to Friday, 8 AM to 5 PM (flexible schedule available). Ready to Take the Next Step? If you're ready to embark on a rewarding career as an Executive Admin Specialist in South Portland, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

The Administrative Specialist CL3 with the University of Maine Cooperative Extension is responsible for general office administrative tasks in support of the Food & Nutrition and 4-H faculty, staff, and volunteers conducting educational programming, research, and/or outreach. The work done in this position is essential to Cooperative Extension's mission because it provides customer service to the public and supports an efficient administration. This work will often be done in partnership with county-based colleagues. Position will be based in the Cumberland County Cooperative Extension office in Falmouth, Maine. This position is contingent on funding. This is a part-time, 32 hours per week position with a flexible schedule. Normal office hours are Monday through Friday, 8:00am to 4:30pm. This position pays $21.09 an hour. Essential Duties and Responsibilities: Provides administrative support which may include maintaining department data, preparing and distributing department documents; performs the duties of assigned staff. Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials. Compiles, sorts and summarizes a variety of routine data; using a variety of programs, prepares simple charts and analyses, including basic summary statistics. Organizes and maintains files, including creating and maintaining confidential department/employee /student files; files documents alphabetically, numerically, or by other prescribed methods. Performs basic bookkeeping including tracking budgets, monitoring expenditures, preparing purchase orders, depositing cash and checks, and preparing financial reports and/or other appropriate payroll tasks. Provides timely and accurate information in response to public requests for information. Develops and maintains professional relationships that reflect courtesy, civility, and mutual respect. Participates in UMaine Extension staff and Extension Association meetings as a member of the county staff as appropriate. Contributes skills and insights for effective office management with co-workers. Utilizes coaching and mentoring methods that provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance. Performs other reasonably related duties as assigned. Complete Job Announcement About the University: The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples. Qualifications: Required: Career Level 3: 60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience. Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks. Ability to communicate effectively using oral, written and electronic methods. Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software. Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results. Preferred: Knowledge of University of Maine Cooperative Extension and its educational programs. Experience with UMaine's General Ledger and MaineStreet systems. Ability to maintain moderately complex databases. Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies. Other Information: To be considered for this position you will need to “Apply” through University of Maine's Online Platform* and upload the documentation listed below: 1.) a cover letter which addresses the specifically required knowledge and qualifications for this position. 2.) a resume/curriculum vitae Candidates selected to proceed to the final stages of the search process will be requested to provide a list of three names, emails, and phone numbers for references. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30pm on February 17, 2026. For questions about the search, please contact search committee chair: Kate McCarty. The successful applicant is subject to appropriate background screening. In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity and Title IX Services, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, ************, TTY 711 (Maine Relay System). Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call ************.

Job Description REI Coordinator- Full-Time Schedule: Monday to Friday, 9:00 AM to 5:00 PM With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy - and each day we cherish the bonds we form with our patients. At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect. Job Purpose: The REI Coordinator carries out administrative duties, assists nurses with patient checklists, and ensures all proper documentation for patients have been collected and more. Essential Functions and Accountabilities: Facilitates the planning and implementation of patient care with the other multidisciplinary teams to coordinate total patient care. Assists Nurses with completion of patient checklists. Utilizes EMR to make sure all required testing, cycle consents, consults and procedures have been done and that appropriate progress notes have been recorded or records uploaded to patient's file. Writes patient letters and letters of medical necessity. Notarizes practice consents or documents as a complimentary service to the patients. Covers Clinical Assistant and Patient Services duties as needed. Initiates Prior Authorization with insurance companies for testing. Triages patient inquiries & provides patients with high level of customer service. Academic Training: High School Diploma acceptable with appropriate hands-on clinical experience Studies level: High School Diploma or equivalent (GED) Associate Degree and/or CMA certification - preferred Studies level: Associate' Degree or Studies level: Certification Studies area: Medical Assistant program Position Requirements/Experience: Minimum of two years' experience in a multi-physician practice (three or more physicians) with proven work experience in both clinical and administrative areas Prior experience in women's healthcare - preferred Knowledge of medical terminology Technical Skills: Proficient computer skills (Microsoft Office). Keyboard skills of 25 words required. Experience with medical office software program(s) (EMR's) preferred. Comprehensive benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Retirement 401K Plan Paid Time Off & Paid Holidays Company Paid: Life Insurance & Long-Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Tuition Reimbursement Keywords: LPN, Medical Assistant, Clinical Medical Assistant Location: South Portland, ME Schedule: Monday - Friday from 9:00am - 5:00pm

As a member of the Finance team, this role will provide administrative support to the Finance team with an emphasis on supporting the administration of federal and state awards. In particular, the position with be involved in or responsible for payments to landlords for rental assistance (partial or full) on behalf of eligible program participants and to utility companies, the establishment, maintenance and support of financial standard operating procedures with respect to federal and state awards and the maintenance of records, oversight and payments to sub-awardees. The position will also provide administrative support to other processes within the Finance function. Additionally, this role will provide administrative support to other departments and programs, particularly in areas related to federal and state awards, by performing and managing general administrative tasks and projects. The position will work collaboratively with members of other programs and administrative teams as necessary. This is a full-time (40 hours/week) position with a Monday - Friday, 8:00am - 4:30pm schedule Qualifications The ideal candidate brings a strong background in accounts payable and a commitment to supporting mission-driven work. A minimum of two years of accounts payable experience, preferably within a municipal or non-profit - environment, along with a solid understanding of general accounting principles, including ledgers, journal entries, Statements of Activity, and Statements of Condition. Proficiency in MS Excel and experience working with HR or accounting information systems. Working knowledge of full-cycle accounts payable processes, from invoice review through payment, including vendor management, W-9 collection, and 1099 reporting. The role involves submitting weekly and monthly accounts payable documentation in accordance with grant-specific requirements, as well as processing check and ACH payments, ensuring all documentation and approvals are accurate and complete. In collaboration with the Management Team, this position helps develop and implement Standard Operating Procedures (SOPs) to ensure compliance with award regulations and program needs. A strong understanding of homelessness and poverty, paired with a genuine commitment to the agency's mission, is essential. The position also requires the ability to communicate professionally with landlords and external partners regarding rental payments, security deposits, and damages. Compensation and Benefits This full-time (40 hours/week), position offers an hourly rate pay of $26 - $28.50 per hour. Benefits include: 4 weeks (160 hours, accrued) vacation time, 12 days (96 hours, accrued) sick time, 32 hours personal time, 12 Paid Holidays Health insurance w/ 100% employer-paid option; Dental insurance w/ 100% employer-paid option; Vision insurance; Employer-paid Life, STD, and LTD insurance 403(b) retirement plan w/ employer match To Apply: We encourage applicants to apply via Preble Street's website employment page. Applications (resume and cover letter, preferred) may also be emailed to *************************** or mailed via USPS mail to Preble Street Human Resources, 55 Portland Street, Portland, ME 04101. If you need assistance or accommodation in the application process, please contact us at *******************. Please note that automatically generated confirmations of receipt will be sent in response to applications sent via email. Only those candidates selected for interviews will be otherwise contacted. Preble Street, a 501(c)(3) nonprofit agency, has been working since 1975 to provide best practice social services that meet urgent needs and end hunger and homelessness for individuals and families in Maine living in poverty. Preble Street is an equal opportunity employer. We value diversity and are committed to equity and inclusion in our workplace. We encourage applications from all qualified individuals and consider applications for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, military status, age, disability, genetic information, citizenship status, or any other characteristic protected by federal, state, or local laws. Preble Street recognizes that Black and Indigenous people, people of color, people from working class backgrounds, people with disabilities, LGBTQ2IA+ people and women are less likely to apply for jobs if they don't believe they meet every qualification described in a job posting.

REI Coordinator- Full-Time Schedule: Monday to Friday, 9:00 AM to 5:00 PM With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy - and each day we cherish the bonds we form with our patients. At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect. Job Purpose: The REI Coordinator carries out administrative duties, assists nurses with patient checklists, and ensures all proper documentation for patients have been collected and more. Essential Functions and Accountabilities: Facilitates the planning and implementation of patient care with the other multidisciplinary teams to coordinate total patient care. Assists Nurses with completion of patient checklists. Utilizes EMR to make sure all required testing, cycle consents, consults and procedures have been done and that appropriate progress notes have been recorded or records uploaded to patient's file. Writes patient letters and letters of medical necessity. Notarizes practice consents or documents as a complimentary service to the patients. Covers Clinical Assistant and Patient Services duties as needed. Initiates Prior Authorization with insurance companies for testing. Triages patient inquiries & provides patients with high level of customer service. Academic Training: High School Diploma acceptable with appropriate hands-on clinical experience Studies level: High School Diploma or equivalent (GED) Associate Degree and/or CMA certification - preferred Studies level: Associate' Degree or Studies level: Certification Studies area: Medical Assistant program Position Requirements/Experience: Minimum of two years' experience in a multi-physician practice (three or more physicians) with proven work experience in both clinical and administrative areas Prior experience in women's healthcare - preferred Knowledge of medical terminology Technical Skills: Proficient computer skills (Microsoft Office). Keyboard skills of 25 words required. Experience with medical office software program(s) (EMR's) preferred. Comprehensive benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Retirement 401K Plan Paid Time Off & Paid Holidays Company Paid: Life Insurance & Long-Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Tuition Reimbursement Keywords: LPN, Medical Assistant, Clinical Medical Assistant Location: South Portland, ME Schedule: Monday - Friday from 9:00am - 5:00pm

French speaking Assistant needed in preparing and organizing tax documents and client files. Interviewing now for training January 12 - January 14. Assignment duration is through mid April. Manage data entry using Microsoft Office and specialized tax software Support front desk operations, including greeting clients and managing multi-line phone systems Maintain accurate filing systems and document management procedures Understanding of basic 1040 tax filing requirements: total wages, total dependents, etc. Requires good data skills, excellent communication and professional demeanor.

Job Description Fore Points Marina, an Ocean Havens Property, is looking to fill the position of Office Assistant. The Office Assistant is responsible for helping create a welcoming, positive, upbeat environment while providing excellent service to customers. Assists customers in booking and adjusting reservations over the phone, through email, and/or third parties. In addition, they carry out requests and inquiries guests may have during their stay. This is a part-time, seasonal position. Duties include Processing new and existing reservations through the phone, email, and third parties Conducting financial transactions for reservations and other services Receiving mail, documents, packages, and courier deliveries and distributing items accordingly Assisting guests with requests for local activities, car rentals and/or dinner reservations Assists with daily administrative tasks Qualifications Concierge, or hospitality, experience Efficient problem-solving skills Ability to operate successfully in a cross-functional and busy environment Basic knowledge of Excel and Word Strong organizational skills Available to work weekdays, weekends, and holidays when necessary

The successful candidate will support the General Manager with administrative tasks, assist with general office and staff support, and be responsible for certain internal and external reporting for three government contracts. Operating under the BIW Business Operating System (BOS), the Administrative Specialist ensures compliance with safety, quality, and performance standards while coordinating with other key stakeholders to meet overall milestones. This position is located in Brunswick, ME with onsite requirements. Work From Home / Remote Work is not available with this position. Key Responsibilities Administrative Support Provide excellent customer service support by proactively helping with inquiries and by resolving issues timely. Compose correspondence as needed between different departments and external stakeholders. Perform regular Time Accounting (WFM) and PeopleSoft Administration. Planning, coordination, and support for customer visits and program meetings. Collect data, prepare presentations, and perform record keeping duties to manage department Plans of the Week and Digital Dashboards. Support new hire onboarding, orientation and requesting system access. Lead for all special organization events. Assist, and back-up, other administrative support personnel. General Office Support Ensure workplace conditions are compliant with company safety standards and actively participate in the Safety Action Team (SAT) and help lead initiatives. Process payments for off-site operating expenses. Manage budgets and order for specialized office supplies. Internal and External Reporting Support coordination, review, and distribution of internal and external reporting. Monthly review, analysis, and reporting of divisional overhead. Development of, and adjustments to, departmental resource plan and associated reporting. Department compliance reviews of procedures and processes. Travel Coordination and Support Pre-travel authorization. Travel booking within Concur travel system. Travel expense reports and cost comparisons. Local mileage requests. Visit authorization letters for government facilities. Special Projects as assigned. Required/Preferred Education/Training High School Diploma or GED required. An associate's degree in office administration or business or supplemented by related experience. Required/Preferred Experience Minimum 10 years administrative support experience, preferably involving interaction with Executive/Senior Management. Excellent organizational skills and attention to detail. Strong computer, oral, written, analytical and interpersonal skills, coupled with an ability to work independently and/or as a member of a team in a fast-paced environment. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Must be able to effectively manage priorities and meet schedule demands. Experience in compiling and preparing reports and presentations. Excellent written and grammatical skills with the ability to draft correspondence from general guidance. Requires interface with customers. Must be comfortable working professionally with Navy and industry representatives. Ability to work modest levels of overtime, as required. Must be able to support some night or weekend special activities/events. Motivated self-starter, with the ability and desire to act with limited guidance and direction.

Administrative Coordinator SIG SAUER, Inc. is a leading provider and manufacturer of firearms, electro-optics, ammunition, airguns, suppressors, remote controlled weapons stations, and training. For over 250 years SIG SAUER, Inc. has evolved, and thrived, by blending American ingenuity, German engineering, and Swiss precision. Today, SIG SAUER is synonymous with industry-leading quality and innovation which has made it the brand of choice amongst the U.S. Military, the global defense community, law enforcement, competitive shooters, hunters, and responsible citizens. Additionally, SIG SAUER is the premier provider of elite firearms instruction and tactical training at the SIG SAUER Academy. Headquartered in Newington, New Hampshire, SIG SAUER has over 3,400 employees across sixteen U.S. locations in three states, and four additional global facilities. SIG SAUER is certified a Great Place to Work. For more information about the company and product line visit: **************** Position Summary: The Administrative Coordinator functions as the primary point person on site for facility repairs and focuses on maximizing efficiency of the facility's workflow to achieve completion of work in the minimum time needed and with quality work results. The Administrative Coordinator reports to the Facilities Manager and must work well in a team environment. This individual must work well with other trades, disciplines, Facilities personnel, and always keeps in mind that our goal is to support Manufacturing, Production, and all other internal customers. FLSA: Non-exempt Job Duties and Responsibilities: * Add and maintain CMMS system including adding assets, building locations, PMs, reports, data banks, instruction manuals, etc. * Inventory and requisition parts, equipment, and other supplies so that stock can be maintained and replenished. * Update contracts with service providers and work with outside contractors to schedule, provide proposals, and provide proper documentation. * Create and update work instructions as well as scope of work. Coordinate work orders and assets with the Facilities Manager to include planning, scheduling, and executing work orders. * Interface with Facilities team on the Predictive Maintenance Program and identify variances between sites. * Occasionally work "hands on" with the Facilities team for extra support. Identify trends with equipment, workload, etc., and review, update, and maintain lists and documents pertinent to the department. * Engage in Continuous Improvement projects and tasks. * Be or become a Site Safety Committee member. * Participate in and sustain 5S Standards. * Must follow all required Safety and ISO procedures. * Regular on-site attendance and punctuality is a necessary function of this position. * May be required to work in other functional areas and/or facilities depending on business needs. * May be required to work overtime or alternate shifts based on business needs. * Miscellaneous duties as assigned. Education/Experience & Skills: * High school diploma or equivalent required, associate's degree preferred, or related experience and/or training, or equivalent combination of education and experience. 3+ years of previous experience within an administrative and organizational role. * Experience planning, scheduling, organizing, giving direction, and coordinating the work of skilled tradesmen. * Demonstrate a strong understanding of the key elements of CMMS (Computerized Maintenance Management System) and be the admin of the system. Previous experience with a maintenance system preferred. * Proficient in Microsoft Office applications. * Capacity to enhance and maintain cooperative working relationships between Maintenance team members, Production employees, plant management, Engineering, and contractors, and the ability to interact with other departments to gain access to necessary information. * Must be able to clearly, concisely, and accurately convey ideas and information to others, both verbally and in written form. * Must be a team player and actively helps out in the department where applicable. * Completes assigned tasks on time. Adherence to break times, 15-minute breaks and 30-minute lunch breaks. * Communicate effectively to supervision regarding problems and corrective action. Working Conditions: * Work is primarily standing (90 + % of the shift) except for breaks/lunch periods. * The duties of this position require standing for long periods of time, frequently working on ladders, scaffolds, and lifts; frequent kneeling, running, sitting, crouching, crawling, twisting, grasping and walking can be expected along with frequent lifting equipment up to 40 pounds and/or moving of equipment and materials up to 100 pounds. * Must be able to reach with hands and arms, bend and kneel frequently at a minimum 50% of the shift, as well as undergo repetitive wrist, hand, elbow, shoulder, and ankle motions. * Work environment will sometimes be dusty, dirty, hot or wet conditions, and possible confined spaces. * Assignments will require exposure to varying climate and environmental conditions both extreme cold and warm weather condition for extended periods of time. * Must demonstrate proficient fine motor skills, be able to grip, reach, pull, and turn. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

Supports one or more office locations and Office Operations Manager program by independently coordinating or completing workplace service-related activities in an assigned location. Responsibilities include planning, organizing, and executing box moves and seat assignments; coordination and support of office programs and events; support office safety, business continuity, security and other workplace services; coordinating facility related services with tenants, contractors, and others; provide office administrative functions such as vendor set up and invoice processing. Responsibilities Coordinates facility related services with internal personnel, tenants, and contractors at assigned location(s) Collaborates with internal and external resources to identify and implement solutions for moderately complex issues involving the physical workplace, environmental, security and safety topics. Establishes ownership of the issue. Provides recommendations to the business and stakeholders on topics involving the physical space. Steward of corporate programs and policies. Includes supporting and coordinating building programming (café operations, recreation rooms, amenities) and on-site events. Provides required information and updates to location-specific Website including local services, office amenities and information per site templates. Coordinate the preventative maintenance and work order submissions for Workplace Services at assigned locations. Performs facility and service inspections and takes independent actions to address identified issues. Invoicing reconciliation, payment processing and record retention. Assists with budget development and expense reconciliations Provides office safety, business continuity & security support for assigned location(s). Conducts fire drills and maintains necessary resources. Organizes and updates Office Emergency Action Plans and assists with scheduling periodic testing of plan elements. Organizes Office Risk Control committee, related meetings and completes and submits office safety assessments. Proactively identifies potential office risks and takes independent actions to correct concerns. Serves as a local resource and corporate representative for building condition safety topics and is responsible for collaborating with internal and external resources to address actionable issues. Prepares daft messages and publishes building wide employee notifications Serves as initial local point of contact for inquires and requests regarding workplace services, independently assesses the nature of each request, identifies options, and determines course of action to solve the problem and/or fulfill the request. Acts as the on-site liaison between Liberty Mutual and all tenants regards building amenities and programs. Develop and manage deep relationships with all levels of the organization of building tenants. Manages employee workspace moves within assigned location(s) Serves as the primary point of contact for the business regarding the movement of employee workspaces, seat assignments, and department moves. Collects and clarifies business requirements Qualifications Knowledge office services, facilities management, and commercial property services Demonstrated ability to remotely and independently: produce work with a high level of detail and accuracy; plan, organize and manage work from start to completion; communicate effectively and present information clearly, concisely and persuasively (verbally and in writing); develop and build effective relationships with employees at all levels of the organization as well as external contacts; enter, organize and retrieve information using Microsoft Office, MS Excel and other As normally acquired through a related bachelor`s degree (or equivalent) and related experience Prior experience with managing vendor relationships, facilities project management, and/or CAD and CAFM systems preferred Available outside business hours to support both planned activities and provide local support of building emergencies Actively travels throughout the workspace to interact with the business and project Ability to lift up-to 40lbs

Full-time Description Providing outstanding customer service through routine interactions with internal and external customers. Serving as a primary point of contact for general information and problem-solving. Managing and tracking work orders, including creation, assignment, closure, and monthly reporting to relevant directors. Communicating urgent maintenance emergencies directly to the Maintenance team via phone. Assisting with monthly accounting activities Providing essential office support, including typing, mailing, copying, and faxing. Provide support to Legacy Nursing team and Program Manager with administrative tasks. Contributing directly to the visual appeal and longevity of our physical plant and surrounding grounds. Requirements Experience: A minimum of one year of clerical experience in a professional office setting is required. Communication Skills: Excellent verbal and written communication skills with a strong command of the English language. Technical Proficiency: Intermediate skill level in Microsoft Word, Excel, and Outlook. Work Ethic: Demonstrated ability to work independently, prioritize tasks, manage time effectively, multitask, meet deadlines, and adapt to constantly changing interactions. Flexibility: Ability to consistently meet a 40-hour work week, typically Monday-Friday, 8:30 a.m. - 5:00 p.m., with occasional flexibility required to work weekends, holidays, and marketing events. Salary Description Starting at $19 / hour

Job Description At Profile Subaru we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at our dealership is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years. Benefits: Family Owned & Operated Commitment to our team Paid Holidays Paid Vacation 401(K) Savings w/ Employer Matching Medical Plan Dental Plan Vision Plan Promote from within Responsibilities: Perform various clerical and administrative duties Maintain customer account agreements, vehicle files, verification of title information, records of the completion of reconditioning work, and other required information Ensure payment for billings or accounts receivable are received on time and posted, and contact customers for reconciliation of discrepancies Perform data entry and verify customer vehicle information is accurately recorded in the system and that vehicles are properly tagged with a work order Coordinate with the service department for vehicle repairs and post charges to appropriate account in a timely manner Respond to customer inquiries relating to assigned customer vehicles, provide quality service, and assist in resolving problems Work with finance/local management to ensure customers are charged and A/R is timely collected Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such Perform other duties as assigned by management Qualifications High School Diploma or equivalent required 4 years of clerical or administrative support experience Valid driver's license and safe driving record Excellent communication and organizational skills Advanced computer software skills Experience using general office equipment (i.e., copier, fax machine, etc.) Ability to sit or stand for prolonged periods of time Ability to perform repetitive data entry tasks, manual dexterity

Join Our Team - Find Your Future! The Administrative Assistant - Sales works as part of a Team and provides accurate, timely, and comprehensive support to the Customer Relationship Manager to include administrative assistance, social media support, and customer service. Based at the Corporate Office, they will exercise a high level of common sense and good judgment, exhibit superior prioritization skills, and will perform all job responsibilities while maintaining trust and confidentiality with sensitive information. Essential Functions: Manages and distributes customer inquiries obtained via social media outlets. Assist in customer outreach through the Manage the Move process. Sends, processes, and distributes mail each day within the Customer Relationship Center. Maintains various files. Provides management with word processing and spreadsheet assistance. Perform computer related input and other clerical tasks. Manages and distributes time sensitive customer inquiries. Produces various reports and participates in special projects as requested. Highly Competitive Compensation and Industry Leading Benefits- Paid weekly! Health Insurance - Premiums as low as $6 for full time employees! Dental insurance and Vision Insurance Company Provided Life insurance, Short-term and Long-Term disability 401(k) plan with company match Paid time off and paid holidays Tuition assistance for employees and scholarships available for employees' children Discounts on our products and services Opportunities for growth throughout our footprint. Other Tasks: Performs other work-related duties as assigned. Education: A high school diploma or equivalent is required. College courses in business preferred. Contacts: There is frequent communication with Customer Relationship Manager and staff along with other departments. Experience: Experience with MS Office, social media platforms, and high level of technical aptitude. Equipment Used: Equipment used in this position includes a telephone, , computer, and other standard office equipment. Daily Functions: Many assignments are routine and specific and are performed under general supervision. Challenges or issues are brought to the individual supervisor for resolution or instruction. The ability to organize, prioritize, anticipate needs, and meet deadlines is critically important in this position. Safety Considerations: Safety considerations relate to proper ergonomics in an office setting including appropriate work station and computer terminal setup. Safe and appropriate use of all electronic equipment is expected. Other Attributes Required: Time management and organizational skills Integrity Good customer and employee relations skills - on the telephone and in person Tact, discretion and good judgement Professional appearance Ability to work independently, prioritize assignments, and get along well with others Good command of the English language - spelling, grammar, punctuation Constant communication involving active listening skills and speaking Work Environment: Work is generally performed in an office setting with controlled temperature and lighting. Physical Requirements Analysis: Frequent sitting, standing, walking Ability to climb and descend stairs Frequent focusing of eyes on typed and handwritten documents and computer screens Frequent use of fingers to write, type, and handle mail and other paperwork Weight or Force Moved: There is seldom a need to lift or move objects weighing more than 10 - 15 pounds. Assistance is available for lifting or moving heavy objects.

Admin Specialist needs 1+ years experience Admin Specialist requires: Data entry Administrative experience Interpersonal skills Handle inbound Lien questions Make outbound calls to customers along with some data entry tasks Strong organizational skills. ... Communication skills. ... Interpersonal skills. ... Experience with technology and software. ... Problem-solving skills. ... Attention to detail. ... Customer service skills.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a Temporary/PRN position covering Monday to Saturday between 6:00am-2:00pm with a total of 16 scheduled hours per week. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

Job Description Administrative Coordinator SIG SAUER, Inc. is a leading provider and manufacturer of firearms, electro-optics, ammunition, airguns, suppressors, remote controlled weapons stations, and training. For over 250 years SIG SAUER, Inc. has evolved, and thrived, by blending American ingenuity, German engineering, and Swiss precision. Today, SIG SAUER is synonymous with industry-leading quality and innovation which has made it the brand of choice amongst the U.S. Military, the global defense community, law enforcement, competitive shooters, hunters, and responsible citizens. Additionally, SIG SAUER is the premier provider of elite firearms instruction and tactical training at the SIG SAUER Academy. Headquartered in Newington, New Hampshire, SIG SAUER has over 3,400 employees across sixteen U.S. locations in three states, and four additional global facilities. SIG SAUER is certified a Great Place to Work™. For more information about the company and product line visit: **************** Position Summary: The Administrative Coordinator functions as the primary point person on site for facility repairs and focuses on maximizing efficiency of the facility's workflow to achieve completion of work in the minimum time needed and with quality work results. The Administrative Coordinator reports to the Facilities Manager and must work well in a team environment. This individual must work well with other trades, disciplines, Facilities personnel, and always keeps in mind that our goal is to support Manufacturing, Production, and all other internal customers. FLSA: Non-exempt Job Duties and Responsibilities: *Add and maintain CMMS system including adding assets, building locations, PMs, reports, data banks, instruction manuals, etc. *Inventory and requisition parts, equipment, and other supplies so that stock can be maintained and replenished. *Update contracts with service providers and work with outside contractors to schedule, provide proposals, and provide proper documentation. *Create and update work instructions as well as scope of work. Coordinate work orders and assets with the Facilities Manager to include planning, scheduling, and executing work orders. *Interface with Facilities team on the Predictive Maintenance Program and identify variances between sites. *Occasionally work “hands on” with the Facilities team for extra support. Identify trends with equipment, workload, etc., and review, update, and maintain lists and documents pertinent to the department. *Engage in Continuous Improvement projects and tasks. *Be or become a Site Safety Committee member. *Participate in and sustain 5S Standards. *Must follow all required Safety and ISO procedures. *Regular on-site attendance and punctuality is a necessary function of this position. *May be required to work in other functional areas and/or facilities depending on business needs. *May be required to work overtime or alternate shifts based on business needs. *Miscellaneous duties as assigned. Education/Experience & Skills: *High school diploma or equivalent required, associate's degree preferred, or related experience and/or training, or equivalent combination of education and experience. 3+ years of previous experience within an administrative and organizational role. *Experience planning, scheduling, organizing, giving direction, and coordinating the work of skilled tradesmen. *Demonstrate a strong understanding of the key elements of CMMS (Computerized Maintenance Management System) and be the admin of the system. Previous experience with a maintenance system preferred. *Proficient in Microsoft Office applications. *Capacity to enhance and maintain cooperative working relationships between Maintenance team members, Production employees, plant management, Engineering, and contractors, and the ability to interact with other departments to gain access to necessary information. *Must be able to clearly, concisely, and accurately convey ideas and information to others, both verbally and in written form. *Must be a team player and actively helps out in the department where applicable. *Completes assigned tasks on time. Adherence to break times, 15-minute breaks and 30-minute lunch breaks. *Communicate effectively to supervision regarding problems and corrective action. Working Conditions: *Work is primarily standing (90 + % of the shift) except for breaks/lunch periods. *The duties of this position require standing for long periods of time, frequently working on ladders, scaffolds, and lifts; frequent kneeling, running, sitting, crouching, crawling, twisting, grasping and walking can be expected along with frequent lifting equipment up to 40 pounds and/or moving of equipment and materials up to 100 pounds. *Must be able to reach with hands and arms, bend and kneel frequently at a minimum 50% of the shift, as well as undergo repetitive wrist, hand, elbow, shoulder, and ankle motions. *Work environment will sometimes be dusty, dirty, hot or wet conditions, and possible confined spaces. *Assignments will require exposure to varying climate and environmental conditions both extreme cold and warm weather condition for extended periods of time. *Must demonstrate proficient fine motor skills, be able to grip, reach, pull, and turn. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

At Profile Subaru we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at our dealership is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years. Benefits: Family Owned & Operated Commitment to our team Paid Holidays Paid Vacation 401(K) Savings w/ Employer Matching Medical Plan Dental Plan Vision Plan Promote from within Responsibilities: Perform various clerical and administrative duties Maintain customer account agreements, vehicle files, verification of title information, records of the completion of reconditioning work, and other required information Ensure payment for billings or accounts receivable are received on time and posted, and contact customers for reconciliation of discrepancies Perform data entry and verify customer vehicle information is accurately recorded in the system and that vehicles are properly tagged with a work order Coordinate with the service department for vehicle repairs and post charges to appropriate account in a timely manner Respond to customer inquiries relating to assigned customer vehicles, provide quality service, and assist in resolving problems Work with finance/local management to ensure customers are charged and A/R is timely collected Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such Perform other duties as assigned by management Qualifications High School Diploma or equivalent required 4 years of clerical or administrative support experience Valid driver's license and safe driving record Excellent communication and organizational skills Advanced computer software skills Experience using general office equipment (i.e., copier, fax machine, etc.) Ability to sit or stand for prolonged periods of time Ability to perform repetitive data entry tasks, manual dexterity