Office administrator jobs in Poway, CA

Job Description Kros-Wise is looking for an Administrative Specialist for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Perform general administrative and clerical duties which include but are not limited to: -Perform word processing on technical documents and materials using available Windows based software -Maintain Program Manager and Deputy Program Manager's calendar -Travel Management and experience with DTS. -Maintain TWMS Accounts -Build and Maintain Sharepoint -Record Meeting minutes for Staff meetings -Receive phone calls, emails, and facsimiles Word Processing duties -Typing memos, letters, and prepare various documents using Microsoft Office Suite -General clerical duties to include forms updates, proofreading documents, and filing -Assist Program Manager with preparation and delivery of monthly deliverables to the customer -Maintain customer deliverable schedule -Other duties as assigned Position Requirements Experience Requirements: - Must has an Active Secret Clearance - Must have a minimum of three years experience in word processing - Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus - Editing and reformatting written or electronic drafts - Transcribing reports, analysis, meeting notes, or similar material - Knowledge of technical terminology and office terminology, practices - Aptitude to acclimate to new subjects quickly Educational Requirements: - High School/Technical School Diploma or GED certificate

Hi, Hope you are doing well!!! My name is Shyam and I'm a recruiter at Artech Information Systems, a global staffing and IT consulting company. We are constantly on the lookout for professionals to fulfill the staffing needs of our clients, and we currently have a job opening that may interest you. Below is a summary of the position. If you believe you're qualified for this position and are currently in the job market or interested in making a change, please give me a call as soon as possible at **************. You may also respond to me via email with a copy of your updated resume and your best contact number and timings for further discussion. Job Description Job Title : Executive Administrator Job Location: Carlsbad, CA 92008 Duration: 12+ months Contract Duties: Independently performs advanced, administrative and confidential assignments. Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy. Plans, organizes and schedules work according to standard procedures. Requires extensive knowledge of company operations and organizational procedures. May require regular use of technical and business vocabulary. Will support 2 VPs and their team. Skills: Manages schedule, arranging appointments, meetings, conference calls, etc. Make travel arrangements and manage expense submissions Handles calls and greets key executive visitors. Take Dictations and minutes and accurately enter data Help proof reading and developing power point presentations as needed Able to work off hours as needed to support executives Gathers data and prepares reports and/or presentations. Data may come from internal and/or external sources. Qualifications Education: High School Diploma required. Previous experience supporting VP level candidates (5+ years) Additional Information Shyam Sheriel Associate Recruiter - Staffing Artech Information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960 Office: ************ | Fax: ************

Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Additionally, schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Windows-based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers, and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: High School diploma and one (2) years of experience. Qualifications: Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and be required to act in a professional manner at all times Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

Description The Office and Guest Experience Coordinator plays a critical role in ensuring the smooth operation of the corporate office while supporting executives, visitors, and guest-facing initiatives. This position is responsible for managing day-to-day office operations, coordinating administrative processes and projects, and managing facilities and guest interaction systems. The ideal candidate is highly organized, detail-oriented, proactive, and capable of balancing multiple priorities in a fast-paced environment, while providing a professional and positive presence both internally and externally. Type: Hourly/ Full-time Pay scale: $28 - $32/hour Duties and Responsibilities Responsibilities include, but are not limited to: Office operations Manage daily office operations, including calendars, conference room scheduling, mail, email, voicemail, office cleanliness, and supply inventory. Coordinate food and beverage and other needs for meetings and corporate events. Provide executive and administrative support Assist Exec VP with administrative tasks and special projects Prioritize and manage projects and tasks across multiple platforms, including MeisterTask, Microsoft Lists, and SharePoint. Enhance guest experience and loyalty Audit reservations to identify opportunities for guest delight Manage Glowforge and other creative requests to create memorable guest experiences. Support VIP and loyalty members with bookings, perks, and tailored offers. Respond professionally to guest inquiries via phone, email, or in person. Manage the reservation line and be the first point of contact for reservations that come in through the phone and info@ emails. Coordinate Repair and Maintenance requests Assign jobs and tickets and coordinate vendors as needed in MaintainX Manage R&M part inventory Ensure MaintainX is being properly utilized, with accurate and appropriate information Assist with additional duties as assigned Perform other administrative or project-based tasks as needed. This may include project-based tasks, event planning, or internal communications. Qualifications: Minimum 3 years of prior executive administrative or office management experience Strong proficiency in Microsoft Office Suite High School Degree or equivalent Hospitality experience preferred Skills and Abilities Extremely organized and detail-oriented with strong multitasking, prioritization, and time-management skills. Able to work independently, make sound decisions, and anticipate the needs of others. Strong written and verbal communication skills with a positive, welcoming, and professional demeanor. Able to balance administrative, guest-facing, and operational responsibilities while maintaining composure in a fast-paced environment. Provide exceptional service to internal team members and external guests, reflecting RMD's hospitality culture and standards. Build effective working relationships with all departments, vendors, and partners. Exercise discretion with confidential information and model teamwork, accountability, and a solution-oriented mindset. Operate standard office equipment for prolonged periods and maintain a professional appearance. Remain calm under pressure, show initiative in problem-solving, and demonstrate integrity and reliability in all interactions. Certificates, Licenses, and Registrations: Anti-harassment and nondiscrimination 1-hour class. Physical Requirements Must be able to travel frequently between venues within San Diego County; occasional evening and weekend availability to support restaurant operations. Work is performed in both office settings and onsite in active hospitality environments. Must be able to sit, stand, or walk for extended periods while performing administrative or guest-service duties. Must be able to lift, move, or carry up to 25 pounds safely (e.g., office supplies, shipments, event materials). Must be able to bend, stoop, and reach as needed to access filing cabinets, storage, and supplies. ABOUT RMD Group RMD Group was formed by three partners who had a passion for hospitality and creating unforgettable experiences. For over a decade, RMD has been a driving force in the industry, creating some of San Diego's most successful and exciting concepts including Rustic Root, Huntress, Lumi, Side Bar and FLUXX. In addition, the group works with a thriving portfolio of hospitality and lifestyle concepts that include Ballast Point Brewing and Hard Rock Hotel's Float and 207. RMD brings extensive expertise in all areas of consulting including design, development, and management, plus a talented team of industry leaders that continue to elevate guest and client experience in San Diego and beyond.

We're a well-funded start-up. You'll get a chance to wear many hats, be a part of a growing team, and have the potential for exciting financial and career growth. Here's what sets us apart. We've set our sights on some of the biggest challenges facing biology today. We're amassing a world class team of engineers, scientists, team builders and problem solvers to tackle these challenges heads-on. We're passionate about developing the next generation technologies that will unravel the complexities of biology. This is a unique opportunity to build, be part of an exciting start-up and be surrounded by good humans who are super capable, humble and down-to- earth. As an Executive Admin Partner at our rapidly growing startup, you'll have a high visibility role that provides administrative support to key executives at our San Diego offices. Our ideal candidate is highly organized, able to work independently and manage priority setting, is team focused, and a natural problem solver. Your ability to manage competing priorities, improve efficiency, and positively impact our environment will make you an important part of the team's success. This is an on-site role based in San Diego, part-time (20-30 hours per week) with some flexibility regarding the exact schedule. Responsibilities include: * Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and acting as a liaison between executives and internal/external stakeholders. * Prepare and organize materials for meetings, presentations, and reports. * Assist in planning and coordinating office events, board meetings, investor visits and executive events. * Handle confidential and sensitive information with discretion and professionalism. * Prioritize and manage calendar requests for several executives utilizing Microsoft Outlook. * Manage multiple expense accounts. * Ability to work in front of a computer screen and/or perform typing for approximately 90% of a typical working day. Requirements * Typically requires a minimum of 10 years of experience with a Bachelor's degree. * Experience supporting C-level executives. * Exceptional organizational and multitasking abilities. * Proactive problem solver, anticipating problems and needs of the C-Suite while maintaining high levels of confidentiality. * Creative and flexible, with the ability to work outside normal business hours when necessary. * Excellent calendar management skills, including coordinating complex meetings across multiple time zones. * Able to work across of all levels within the organization, demonstrating strong communication skills (written, verbal, and active listening). * Previous experience in a startup environment preferred. We provide competitive total compensation packages, including base pay, benefits, and equity. In California, the estimated hourly rate for this position is $50 - $70/hr. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. What you can expect from us: You'll feel the energy when you walk in our door - we work hard, we have fun and we have ambitious plans to grow. Cellanome offers a comprehensive employment package that includes a competitive salary, generous stock options, great individual, and family health plans, a 401(k) and flexibility to balance work and life. We embrace and celebrate the diversity of our employees. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. We're Coming Back Together To Be Together 100% In Office & Onsite At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives. Job Summary Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management. Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities. This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location. What You'll Do * (40%) Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager. * (20%) Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management. * (15%) Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed. * (10%) Provide supervision, guidance and training to lesser-experienced plant clerks. * (10%) Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues. * (5%) Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. What We're Looking For: Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred. Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is preferred. License: A valid Driver's License is required. Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette. Behavioral Expectations: High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments. Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise. Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly. Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch. Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up. Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable. Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization. Critical Competencies: Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments. Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary. Unusual Working Conditions: Plant office environment may be exposed to occasional dust and dirt. Other duties may be assigned as required. What You'll Like About Us: Salary Range. The base hourly range for this role is between $24.00 - $28.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data. Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication. Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, and Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. . Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

Job DescriptionDescription: Do you have high energy, like to have fun and be creative? We are looking for an Office Coordinator for our corporate office in Santee. This position is the face of Soapy Joe's for all visitors, a key partner in keeping departments connected and organized, and an important member of the Human Resources team in ensuring our team is well taken care of. The Office Coordinator demonstrates a strong work ethic, strong organizational skills, time management, and prioritization skills. Strong attention to detail with the ability to maintain strict confidentiality. Experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information. The position calls for a sharp, confident and customer-oriented individual to act as the face of the business, welcoming team members, customers, vendors and clients. WHY SOAPY JOE'S? We're not just a car wash, we're driven to clean cars, protect the environment and shine in our communities. We are invested in creating opportunities, inspiring development, and bringing dynamic servant-leaders into our company that will take care of our team and our members. If you love to win, care about people, and you're not afraid to roll up your sleeves and get to work, you will be in great company with us. Culture is vital to our success and we are looking for new team members that connect to our values and want to see our culture thrive. Our core values are: Build community: we love our neighbors and create an atmosphere where everyone is welcome Lead with heart: we create trust and respect through listening, positive words and actions Create fans: we impress customers with a great experience defined by positivity and helpfulness Do the right thing: we operate with honesty and integrity - even when no one's looking Be proud: we're proud of our quality services and clean sites, but most of all, we're proud of our team Have fun: we believe creative solutions and genuine connections happen when you're having fun Keep learning: we take learning as seriously as we take having fun, which means we do it all the time! If these values resonate with you and you would like to be a part of this team keep reading! WHAT YOU'LL DO: Support the front desk by greeting visitors and directing them accordingly Operate telephone switchboard/ to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments Coordinate client meetings and internal meetings (greeting, ordering food/beverage, etc.) Purchase all supplies and inventory (office supplies, janitorial and break room). Cost comparison shopping online, consistent ordering and cognizant decisions for quantities and sizes, and consistency of managing of upstairs and downstairs inventory. Maintaining semi-monthly order schedule for consistent timing of fulfillment requests Create system to maintain inventory of items Office Supplies Break Room(s) Needs Food (aka Costco) Order Manage birthday and anniversary protocol for home office staff Manage new hire workspace needs Maintain up-to-date company phone list and distribute internally when needed Maintain office equipment (shared office printers, etc.) Coordinate with service vendors as needed (shredding, alarm, cleaners, landscape, trash, phone, IT, cameras, or any other office maintenance needs) Maintain clean office needs beyond cleaning service vendor (We Sell Clean!) Manage mail, collect, sort, distribute, or prepare mail and or deliveries Coordinate travel arrangements when needed (airfare, hotel, transportation, etc.) Photocopy, email, fax, scanning, and filing as needed Be professional, reliable and punctual Serve as back-up to Executive Assistant when needed Serve as a resource for HR Department projects, as needed. Experience scheduling interviews, contacting job applicants, and drafting correspondence related to recruitment activities. Provide administrative and support to the company leadership team. Requirements: WHAT YOU'LL NEED: 2 years experience in an office setting supporting in an administrative role Proficient in Microsoft Office Suite (Microsoft Teams experience preferred) Customer service experience a plus

Employer.com is revolutionizing the hiring landscape by streamlining recruitment processes and enhancing the job search experience for both employers and candidates. As part of a distinguished family of workplace solution companies, we work alongside Recruiter.com & Job Mobz, which specializes in talent acquisition services; BountyJobs, the leading marketplace for recruitment agencies; Bench Accounting, providing seamless financial management; and Before You Apply, offering comprehensive employer branding capabilities. Job Description Our client's mission is to help everyone find their place in the world. They were founded in 2012 and have been revolutionizing the real estate industry with their end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients. They are currently seeking a temporary Office Administrator to join them in one of their offices in the Carmel Mountain area in San Diego ! Position details: Target start date: Jan 5, 2026 Anticipated end date: July 1, 2026 Work schedule: Tuesday - Thursday 9:00am - 5pm Pay range: $25.00 per hour Office Location: Carmel Mountain Role Overview The Office Administrator (OA) is a core in-office role in all of our sales offices. This position reports to and supports the Agent Experience and Sales Management Teams in ensuring a seamless and exceptional office experience. The OA demonstrates dynamic customer focus, positivity, approachability, flexibility, and capabilities to perform in a fast-paced environment. An OA is the first impression for the office, ensuring the office runs efficiently, providing our customers unparalleled service, and playing a critical role in the daily operations of the office. Front End | Agent Facing Behaviors Serves as the face of the office by welcoming and coordinating guests and providing a high-touch experience Builds and nurtures relationships with all customers in the office through frequent touch bases throughout the day Provides services including but not limited to: recognition, networking, community, and retention Maintains office environment by ensuring the office stays clean, stocked and organized throughout the day Answer and direct all incoming calls to the appropriate parties. Solves problems as they occur; escalate facilities/office issues as needed Print projects submitted by agents according to company printing policy Back End | Administrative Tasks Manage and execute the office's standard operating procedures Ensure cleanliness and overall organization of all areas of the office at all times, including reception, conference rooms, kitchen, and general common areas Oversee planning and logistics associated with office-based events and meetings Manage internal communications including office updates per the guidance of Sales Manager Field internal and external general office inquiries Liaise with Fed-Ex, UPS, USPS, etc. for all incoming and outgoing packages Collect and distribute all incoming mail Assist as needed with facilities management inquiries and service requests for the office and escalate as necessary Communicate with team members to maintain and order necessary office supplies from appropriate vendors Work collaboratively with other team members and departments to champion questions and feedback on behalf of agents. Partner closely with the Operations Managers and Sales Managers to support them with anything they need. Maintain the internal roster of agents to ensure the directory is up to date. Sales Meeting preparation: Setting up for in-office Sales meetings. Welcoming the presenters and introducing them to the Sales Managers prior to the meetings. Setting up food/coffee/seating and breaking down/cleaning up before and after Sales meetings every Wednesday. Qualifications What they're looking for... 1-2 years previous experience in customer service, office management, hospitality, or operations Previous experience in real estate a plus Previous experience working with enterprise technology (Zendesk, Salesforce, Confluence) is a plus Great listening skills, connects well with others, and is empathetic of the customer's pain points A passion for creating community within a space; you encourage in-office interaction, bonding and engagement Strong problem-solving and analytical skills, allowing you to adapt and formulate solutions quickly Strong verbal communication and presentation skills Meticulous attention to detail, highly organized Ability to work in the office during standard operating hours Ability to lift up to 25 lbs Additional Information All your information will be kept confidential according to EEO guidelines.

Rock West Composites, Inc. has an exciting opportunity for a Office Administrator. Rock West Composites, Inc. is an engineering and manufacturing company dedicated to providing innovative solutions for commercial and government customers. This position is located in our San Diego, CA location and reports to the Director of Human Resources. Position Summary: The Office Administrator handles organizational and clerical support tasks providing support across the organization. This may include organizing files, data entry, sorting mail, and ordering supplies. The Office Administrator will be the first point of contact for our company, they will welcome guests and greet people who visit the business as well as answer and screen incoming phone calls. Essential Functions: Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Answering, screening and forwarding incoming phone calls as well as managing the phone system. Receiving, sorting, distribute daily mail. Managing filing systems as needed. Recording information as needed. Updating paperwork and maintaining documents. Helping organize and maintain office common areas. Performing general office clerk duties and errands. Coordinating events as necessary. Maintaining supply inventory. Order front office supplies and keep inventory of stock. Maintaining office equipment as needed. Entering information into databases. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures). Provide basic and accurate information in-person and via phone/email. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges). Update calendars and schedule meetings. Update and maintain company phone list and directory. Assist office personnel with various clerical tasks. Non-Essential Functions: Other duties as assigned. Required Education and Experience: High school diploma or associate's degree. Experience as an office assistant, receptionist or in related field. Ability to write clearly and help with word processing when necessary. Warm personality with strong communication skills. Ability to work well under limited supervision. Great communication skills. Have a valid driver license. Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude Bilingual (English/Spanish) highly preferred Perks and Benefits: 100% Employer Paid Medical and Dental Annual Bonus 401K - 5% match Employee Stocks Option Program 9/80 work schedule 8- paid Holidays PTO: Max. 4-weeks after 5 years of employment $2,500 tuition reimbursement Compensation: The hourly range for this position falls within $21-$24. The final compensation will be determined based on experience, skillset, and other factors permitted by law. Why should you want to work with us? Rock West Composites cares about our employees! Not only do we offer great benefits to our full-time employees (Medical & Dental 100% employer paid, Vision, Paid Time Off and 401K match), we offer a fun and friendly working environment! Rock West Composites is an Equal Opportunity Employer. It is the policy of the company to provide equal opportunity for all employees and applicants for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status or any other basis prohibited by state or federal law. Due to nature of defense contracts, US Citizenship is a requirement. As part of our Drug and Alcohol Policy, upon acceptance of any offer of employment, employment will be conditional of passing a required drug test. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact ************.

Job Purpose: Provides administrative, clerical and retail support to the Cultural Center by handling the day-to-day routines, as well as creating procedures and communicating them effectively. They will help achieve organizational efficiency. Job Duties and Responsibilities: (Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time). Manages Gift Shop activities to include maintaining a clean and orderly gift shop, providing guidance and training to staff as needed and ensuring gift shop merchandise is stocked. Procures gift shop merchandise by collaborating with and maintaining productive working relationships with department personnel and developing productive working relationships with existing and potential vendors and suppliers. Provides accounting of transactions during shift by entering cash transactions in to point of sale system. Provides administrative support by collecting bids for projects, tracking financials, creating budget reports, preparing proposals and presentation materials as requested, developing and maintaining project, financial, purchasing, and inventory spreadsheets for approved projects, preparing meeting agendas, taking meeting minutes, and maintaining daily calendar following established procedures. Provides administrative and clerical support by collecting, sorting, and processing incoming and outgoing mail, accepting deliveries, filing, creating and revising departmental forms and documents as needed, collecting and tracking hours for sub-contracted personnel, gathering and organizing documents for grant submission, and sending them to administration for processing. Provides initial customer service by answering incoming calls, greeting visitors, parents, students, and employees in a friendly and courteous manner, screening and directing visitors and callers, answering general inquiries, and relaying pertinent messages and inquiries to the appropriate person. Monitors supplies and assets for the Cultural Center by maintaining inventory of departmental supplies, ordering supplies as directed, processing purchase orders, reconciling bills, requesting payment for vendors and suppliers, conducting department monthly audits of inventory and assets, and researching and communicating findings to the Cultural Center Director. Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Ensure peak operations for the organization and implement preventive measures for potential issues. Respond to requests and questions about office operations. To help with museum tours, school presentation/assemblies and or site visits. To help with cultural youth activity programs during the school year and spring/ summer break programs. Job Specifications: Education and Experience: Essential: High School Diploma or G.E.D. 5 years administrative experience CA Driver's License in good standing Desirable: Education work experience Tribal experience Retail experience Skills and Knowledge: Essential: Ability to interact effectively with vendors, employees, students, and visitors Ability to communicate effectively in the English language Ability to compose, read, and edit written documents in the English language Ability to prioritize and perform multiple tasks and assignments Ability to complete office forms, documents and written reports Ability to maintain filing systems Ability to meet deadlines Ability to perform simple mathematical calculations Working knowledge of database applications Working knowledge of Microsoft Office Suite Ability to appear for work on time Ability to maintain professionalism and composure Ability to understand and follow verbal directives and written directions Ability to accept constructive criticism Ability to maintain confidentiality Desirable: Multi-lingual Proficiency in Microsoft Word and Excel Proficiency in PowerPoint and Publisher Supervisory/Managerial Accountability: Direct: None Indirect: None

DoD SkillBridge Internship Title: Office Administrator Vista, California Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite's century\-old success. We're building more than infrastructure; we are building your future Requirement : Must be active duty U.S. Military Service Member who qualifies for participation in the DoD SkillBridge program \- and has 4+ months to devote to an Internship (Residency). To Apply : Go to http:\/\/vets2pm.com\/skillbridge\/ and complete the SkillBridge Interest form. Job Description General Summary This position is responsible for assisting and supporting the Business Manager and\/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations. Essential Job Accountabilities Responsible for assisting and performing day\-to\-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes. Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes\-Oxley requirements. Provide accurate and timely communication to the Business Manager and\/or Office Manager on relevant issues to ensure key information is disseminated. Assist field operations with informational inquiries to ensure productive work environment. Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance. Perform large job set ups, contract billings and A\/R collections to ensure accuracy, timeliness and cost effectiveness. Assist with internal audits and self\-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes\-Oxley requirements. Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy. Provide purchasing\/ shipping\/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location. Provide business development support, as needed, for communicating with customers (mailings\/ faxes\/ invitations, etc.). Depending on work location Education High School diploma or equivalent required Work Experience 1\-3 years administrative\/office experience 1 year accounting experience preferred Knowledge, skills, and abilities Ability to understand company operations, organizational procedures, and personnel. Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel. Must demonstrate ethical and professional business practices. Must have effective verbal and written communications skills. Ability to work independently. Ability to work well under pressure. Ability to problem\-solve. Ability to handle multiple tasks and respond with a sense of urgency as required. Detail\-oriented and excellent organizational skills. JD Edwards World\/One World. 10 key by touch. JWS Material Billings System (preferred). Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and\/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vets2PM Provides: Mentorship and guidance via weekly SkillBridge Intern Zoom Meetings. PM Fundamentals course, Resume writing, LinkedIn optimization, and interview skills course. Other free resources, including an electronic copy of 'How to Speak Civilian Fluently'. Other: Not all internships include certification training by Vets2PM, as many host companies include their own internship\-focused training instead. If selected for an internship with Vets2PM please read your approval email, letter, and training plan to be sure you understand what is included in your internship. 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The Office Administrative Assistant plays a key role in supporting day-to-day operations through tasks such as assembling client packets, processing Freedom of Information Act (FOIA) requests, and performing other administrative duties. This role requires a proactive, detail-oriented, and organized individual capable of managing multiple responsibilities with discretion and efficiency. The ideal candidate is eager to grow in all areas of office administration and contribute to the evolving needs of the firm and its clients. Classification: Hourly, Non-Exempt Include, but are not limited to: Assist the Team Lead and attorneys with scheduling, coordinating meetings and appointments, and managing deadlines. Prepare, organize, and manage documents, including reports, presentations, and client correspondence. Facilitate communication across departments to support cross-functional tasks and initiatives. Contribute to the enhancement of administrative processes and procedures for increased efficiency. Assemble and distribute client welcome and final application packets for immigration cases. Handle all aspects of incoming and outgoing mail and coordinate in-person client appointments. Assist or oversee the Freedom of Information Act (FOIA) requests and FBI fingerprint submissions. Organize and prepare case documents, including creating tables of contents, cover letters, and assembling case files for legal review. Maintain and update case tasks within the case management system, ensuring accuracy and timeliness. Perform additional administrative duties as required, including handling immigration-related correspondence. The following includes the knowledge, skill, and/or ability requirements necessary to perform this position. Bilingual - English and Spanish: required to communicate clearly with Spanish-speaking clients and review Spanish-language documents. Associate's degree or 1-3 years of admin/clerical experience (legal or professional services preferred) to ensure familiarity with office workflows and client-facing tasks. Strong organizational skills and attention to detail are essential for managing deadlines and maintaining accurate documentation. Excellent written and verbal communication; tech proficiency is needed to draft clear communication and use case management systems efficiently. Proactive, adaptable team player with a positive attitude to support collaboration and success in a fast-paced, changing environment. Committed to the firm's mission and values, reinforcing our purpose in serving immigrant communities with integrity. Key Competencies Organizational Skills: Manages multiple administrative tasks, schedules, and case documents with efficiency and reliability. Attention to Detail: Ensures accuracy when assembling legal files, reviewing FOIA requests, and handling sensitive documentation. Communication Skills: Communicates clearly with clients, attorneys, and team members-both verbally and in writing. Confidentiality and Professionalism: Maintains discretion when handling legal records and client information while representing the firm respectfully. Technical Proficiency: Navigates office software, digital document systems, and case management tools with ease. Adaptability: Stays flexible and composed while managing changing priorities in a fast-paced legal environment. Work Environment Our work requires a high level of professionalism and accountability. Team members are expected to take directives seriously, execute them efficiently, and seek clarity when needed. No excuses! Our work often involves dealing with severe and sometimes upsetting cases. It requires a deep sense of empathy and resilience. The nature of our work is fast-paced due to strict deadlines, and it is expected to maintain a high level of accuracy, attention to detail, clear focus, and positivity. Our environment is one of constant learning. You will need to quickly absorb and retain new information, adapting to changes in laws and procedures to ensure the best outcomes for clients.

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Service Center Oceanside Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO: $19.00 to $21.00 per hour BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.

Job DescriptionSalary: $19.00 or $20.00 /hr A position within the Agriculture, Arts and Education Department that reports to the department Manager, the Entry Office Assistant performs essential administrative duties that support arts and agricultural competitions such as fine art, photography, woodworking, student exhibits, home arts, collections, gems/minerals/fossils, jewelry, specimen blooms, floral design, agricultural, garden landscaping, container plants, and livestock, and assists Exhibit Coordinators in implementing, organizing, and documenting the competitions and their results. Duties and Responsibilities include, but are not limited to, the following: Serve as a contact for exhibitor/stakeholder questions, using published exhibitor guides and glossaries as resources to ensure consistent interpretation of rules. Generate and respond to exhibitor, judge and demonstrator correspondence and telephone calls. Update and maintain Word and Excel files such as contact lists, judges rosters, donor gift logs, exhibitor guides, and glossaries. Update and maintain exhibit schedules using Outlook calendars. Compile and update content for social media marketing. Create schedule of interest group/stakeholder events using on-line or other published resources. Review online entries for completeness and program alignment. Print reports from ShoWorks and distribute to exhibit staff. Review and update event and catering orders. Assist exhibitors with the competition entry process via phone, email or in-person conversations. Review supply and equipment order deliveries for completeness. Oversee entry receiving/check-in and judging/clerking using ShoWorks on iPad. Proof competition results; enter results on Fair website and format for print publication. Enter daily program events on Fair website. Assemble judges and demonstrator gift bags and distribute. Sort and distribute ribbons. Help coordinate orderly entry release/check-out, verify identity, and document any damages. Compile exhibit supply and equipment inventories; summarize post-event recommendations. Update entry delivery and release maps using Word. Respond to verbal and written questions and concerns in a timely and knowledgeable manner. Use and direct others to use personal protective equipment (e.g., gloves, goggles) properly. Perform other related duties as assigned or requested when needed. Qualifications Strong organizational and communication skills (written and verbal). Ability to follow written and verbal direction. Desire to collaborate with team members and stakeholders. Knowledge of contracts, purchase orders and invoicing preferred. Proficiency in Microsoft Office. Excellent customer service skills with calm, problem-solving approach. Working Conditions Seasonal, part-time schedule starting in February through mid-July with peak hours in May and during Fair time, when weekends and some evenings are required. Primary work environment is a standard office with artificial light and climate control. Work requires sitting for prolonged periods; bending neck in an upward and downward flexion andside-to-side turning of neck; pushing and pulling file drawers; moving bank boxes up to 25 pounds;and operating standard office equipment such as computer keyboard, mouse, touch screen,telephone, and radio, requiring repetitive hand movement and fine finger dexterity and coordination. Secondary work environment is in an exhibit building environment with natural or artificial light,loud noises, large groups of people, dust, food smells, animal smells, and fluctuating temperatures. Work activities require the abilities to verbally communicate and hear to express and exchangeinformation, see to perform assigned tasks, and read, write, and speak English at a level required forsuccessful job performance.

Job Description The following and other duties may be assigned as necessary: Schedule staff based on occupancy levels, including scheduling for PTOs. Maintain accurate attendance record in the Company's timekeeping system. Prepare guest room attendant room assignments. Will support cleaning and preparation of rooms for Guests as needed. Maintain accurate records of keys, radios, and other electronics that guest room attendants utilize to maintain room record. Must maintain knowledge of all Jamul Casino Resort events, products, amenities, and services. Must be familiar and maintain knowledge of Jamul Casino Resort's player tiers, incentives, and rewards. Responsible for helping to submit maintenance requests through Hotsos. Help Housekeeping leadership with team members attendance, PTO, and Payroll. Attend all required Jamul Casino Resort meetings on a departmental and companywide level. Handle heavy incoming call volume. Log calls and delegate guest requests and work order requests to appropriate personnel. Accurately document and maintain the lost-and-found log. Demonstrate Jamul Casino Resort's core values (F.I.R.S.T) on a daily basis toward both internal and external guests. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be at least 21 years of age. 1 years' experience in a similar position preferred in hotel and 4 Diamond. Must be detail-oriented and highly organized. Must be able to learn and/or effectively use the company's computerized systems (such as e-mail, timekeeping, and HOTSOS). Comprehensive computer knowledge, i.e. Microsoft Word, Excel, Stratton Warren; AS400: LMS, and HMS. Must have excellent guest service and communication skills. Must be able to obtain/maintain any necessary certifications and/or licenses. Must have flexibility to work all shifts including holidays, nights, weekends, and overtime as business needs dictate.

Full-time Description JOB TITLE: Secretary II 2512- 99999 -SEC-001 San Diego, CA ASRT, Inc. provides scientific, information management, management consulting, bioinformatics, and administrative program support to the Centers for Disease Control and Prevention (CDC) and other Federal and private sector clients. The successful candidate will be a full-time employee of ASRT, Inc. and will be assigned to The Department of Homeland Security (DHS). SCOPE OF WORK The Secretary II will provide administrative services and expertise in support of DHS goals and mission as related to the scope of work below. MAJOR DUTIES AND RESPONSIBILITIES Administrative support to District Commanders. Manage office reception, phones, emails, and scheduling. Maintain calendars for leadership. Prepare reports, meeting minutes, correspondence. Support timekeeping (GovTA). Track PSO audits and Post Inspection spreadsheets. Maintain security equipment inventories. Process incoming and outgoing mail. Maintain FSA database files and reports. Enter Prohibited Items reports. Requirements MINIMUM QUALIFICATIONS Minimum Education: Associate's Degree within finance/accounting/quantitative methods. Minimum Experience: 4 years working as a secretary, and previous experience within DHS . Security Clearance: DHS Suitability (HSPD-12) REQUIREMENT: Must be a United States citizen or permanent resident or have authorization for employment in the United States. SALARY: Commensurate with qualifications and experience. Salary Range: $48,000-$57,000 annually. To apply for this position: If you are viewing this position on the ASRT Career page, please click on the "Apply" button. If you are viewing this position on a site other than the ASRT Career page, you may use the "click to apply" link, or you may apply by visiting our Career page and searching for the job title and position number listed at the top of this job posting. To view all our open positions and to apply to job openings in which you may be interested, please visit our Career page at ******************************** EEO/vets/disabled Salary Description Salary Range: $48,000-$57,000 annually

About Human Longevity Inc. Human Longevity, Inc. (HLI), is a privately held human health information technology and health care company founded by pioneers in the fields of genomics and stem cell therapy to revolutionize human health and the practice of medicine. Using advances in genomic sequencing, the human microbiome, metabolomics, informatics, computing, and cell therapy technologies, HLI is building the world's most comprehensive knowledge base of human genotypes and phenotypes as a basis for a variety of opportunities to help solve aging related disease and human biological decline. Clients have access to state of the art physiologically quantitative clinical and behavioral testing that includes whole body MRI, 4D echocardiography, advanced biometric analysis, and wireless digital monitoring that will serve as the basis of a truly personalized approach to health and longevity care. We are committed to revolutionizing human health and the practice of medicine. Purpose of Job The Human Longevity Front Office Associate is a client facing position, ensuring efficient office operations and client satisfaction. The primary duty of this position is to support the scheduling of client appointments, coordinate client visits, order and deliver meals, as well as provide administrative support to the Medical team. Tasks and Responsibilities * The Care Concierge will reach out to clients ahead of their visit to provide a clear overview of HLI's value propositions - including product details, technology differentiation, process workflows, and post-test expectations - ensuring a seamless and personalized client experience. * Acts as the primary liaison between the commercial and clinical teams, managing onboarding, scheduling, and coordination for new and returning clients. * Supports client retention efforts by building strong relationships, maintaining regular touchpoints, and ensuring that each client feels engaged and valued throughout their membership journey. * Coordinates with the clinical team to confirm client dietary preferences or special needs and ensures these are accommodated appropriately during the visit. Prepares client suites according to individual preferences and serves as the client's key on-site contact on the day of their visit, ensuring a warm, professional, and welcoming experience. * Works closely with clinical staff to coordinate testing flow, minimize downtime, and maintain a consistent, relaxing room environment for each client. * Assists with operational tasks such as scheduling results reviews, managing trackers, and supporting other workflow needs as assigned. * Schedules follow-up appointments and Care System Backlog appointments in collaboration with the clinical and operations teams to ensure timely continuity of care. * Maintains and submits accurate records of clinic credit card purchases, ensuring compliance with financial tracking and reporting procedures. * Manages and tracks blood draw-related activities, including test requisition forms (TRFs), inventory management, and sample logistics when needed. * Proactively assists in all areas to ensure client comfort and satisfaction consistently exceed expectations. Minimum Qualifications (Must have) * High School diploma or equivalent * Experience in client-facing environments * Exceptional verbal and written communication skills with ability to adapt quickly * Strong organizational and multi-tasking skills * Demonstrated ability to work in confidential environments and operate with the utmost discretion * Resourceful problem solver with careful attention to detail and consistent follow-through * Ability to work independently and prioritize objectives throughout day in fast-paced environment * Ability to work well with teams in an open environment * Able to work 8-hour shifts between 7:00 am to 6:00 pm Preferred Qualifications * Bachelor's degree * Experience in biotechnology, pharmaceutical or healthcare settings * Experience with Allscripts and/or Outlook * Familiarity with HIPAA compliance requirements Working Conditions * Open clinical environment * Prolonged periods of sitting, standing, bending and kneeling * Must be able to lift and transport at least 25 pounds Human Longevity, Inc. is an equal opportunity employer DISCLAIMER: The information on this description has been designed to indicate the general nature and level of work. It is not designed to be interpreted as a comprehensive inventory of all duties and responsibilities of an employee to this job.

Hi, Hope you are doing well!!! My name is Shyam and I'm a recruiter at Artech Information Systems, a global staffing and IT consulting company. We are constantly on the lookout for professionals to fulfill the staffing needs of our clients, and we currently have a job opening that may interest you. Below is a summary of the position. If you believe you're qualified for this position and are currently in the job market or interested in making a change, please give me a call as soon as possible at **************. You may also respond to me via email with a copy of your updated resume and your best contact number and timings for further discussion. Job Description Job Title : Executive Administrator Job Location: Carlsbad, CA 92008 Duration: 12+ months Contract Duties: Independently performs advanced, administrative and confidential assignments. Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy. Plans, organizes and schedules work according to standard procedures. Requires extensive knowledge of company operations and organizational procedures. May require regular use of technical and business vocabulary. Will support 2 VPs and their team. Skills: Manages schedule, arranging appointments, meetings, conference calls, etc. Make travel arrangements and manage expense submissions Handles calls and greets key executive visitors. Take Dictations and minutes and accurately enter data Help proof reading and developing power point presentations as needed Able to work off hours as needed to support executives Gathers data and prepares reports and/or presentations. Data may come from internal and/or external sources. Qualifications Education: High School Diploma required. Previous experience supporting VP level candidates (5+ years) Additional Information Shyam Sheriel Associate Recruiter - Staffing Artech Information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960 Office: 973. 507 . 7514 | Fax: ************