Office administrator jobs in Ramapo, NY

CompHealth services are always free to you. Let us do the heavy lifting and handle the headache of credentialing, travel, housing, and so much more. With the premier staffing agency as your champion, you can achieve more success with less worry. No other agency has our capabilities and scale, which allows us to deliver on the details that matter to you. 3 days per week -- 8 am - 4:30 pm 18 - 20 patients per day Outpatient clinic setting Joint injection procedures required No call coverage required We negotiate better pay and deposit it weekly We arrange complimentary housing and travel and comprehensive malpractice coverage We simplify the credentialing and privileging process Access to online portal for assignment details and time entry Your specialized recruiter takes care of every detail From $190.00 to $230.00 Hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information. CompHealth JOB-3078769 CompHealth started in 1979 with the idea of connecting top healthcare providers to the communities who need them and has since become the industry leader in healthcare staffing. Connecting with each person?s unique story in order to find them the right job for their lifestyle is what makes us different. And with 1,000 employees in offices across the nation, we have the team in place to ensure that every provider and facility staff recruiter receives the excellent customer service we?ve offered for nearly forty years. Learn more at comphealth.com so we can find the job that?s just right for you.

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

Soar With Us! Dassault Falcon Jet proudly provides competitive pay, quality benefits, and programs that support your career advancement and personal development. Our benefits are designed to support you and your family's health and wellbeing, help you secure a strong financial future, and empower you to be successful in all aspects of your work and life. We are committed to finding the best, brightest, and most dedicated individuals in the aviation industry. Our employees are the key to our success. Soar with us! Why Join Us? Impactful Work: Your expertise will directly contribute to the safety and efficiency of our operations. Growth Opportunities: We support your professional development and offer opportunities for advancement. Collaborative Environment: Work with a team of dedicated professionals who are passionate about aviation. Ready to soar with us? Apply now and be a part of our mission to support the world's greatest business jets! JOB SUMMARY: Under the direction of the Data Manager, the Aircraft Maintenance Programs Administrator is responsible for the daily administration, maintenance and customer support functions of Dassault Falcon Maintenance-related programs. This role supports two core OEM programs: OCIP (Optimized Continuous Inspection Program): An alternative to Chapter 5 scheduled inspections. The Administrator will assist operators in understanding task intervals, interpreting aircraft maintenance program requirements and support block-based inspection methodology approved for Dassault aircraft. CATS (Computerized Aircraft Troubleshooting System): Dassault centralized troubleshooting database, used by customers to identify and resolve aircraft symptoms. The administrator will work closely with engineering and Technical Support teams to maintain an accurate symptom-to-solution library. The Aircraft Maintenance Programs Administrator will also manage aircraft maintenance data reporting, coordinate basic technical data exchanges with the aircraft OEM, support the technical documentation sales team with subscription renewals, deliver customer presentations and demonstrations. This position requires strong communication skills, aviation maintenance-program understanding, and the ability to translate technical concepts clearly to customers and internal stakeholders. MINIMUM REQUIRED QUALIFICATIONS: * Four Year College Degree in Aviation Management, Maintenance Management, Aviation Business Administration or related field; equivalent aircraft maintenance experience may be considered * 3+ years of aviation maintenance-planning experience, including understanding of ATA Chapter 5 time-limits, scheduled maintenance concepts or inspection program logic. * Working knowledge of aircraft troubleshooting principles, such as MEL, AMM, Fault Isolation or experience as an A&P technician or equivalent maintenance role. * Ability to interpret technical documentation (AMM, MPD, Service Bulletins) and translate into guidance for customers * Familiarity with maintenance-tracking or MRO software systems such as CAMP. Corridor, Traxxall, Veryon tracking) * Strong analytical and organizational skills, including basic proficiency in Excel for Reporting, trend tracking and data verification. * Ability to communicate effectively with internal and external customers in a professional manner ADDITIONAL DESIRED QUALIFICATIONS: * Experience supporting Dassault Falcon aircraft * Familiarity with CRM (Customer Relationship Management tools and communication platforms like Teams and SharePoint. * FAA Airframe and Power plant Certificate (A&P) * 5 Years' experience with maintenance and troubleshooting on Falcon Jet Aircraft * Advanced computer skills especially Microsoft Office products * Experience in public speaking PHYSICAL DEMANDS AND WORKING ENVIRONMENT: * Office environment * Use of personal computer required * Some travel may be required The compensation for this position typically falls between $94,000 and $119,000 per year. This position is or is not eligible for overtime. Note: the final compensation offered to a successful candidate will depend on several factors that may include but are not limited to the type and years of relevant experience, Falcon-specific experience, relevant education/certifications, geographic location, and shift. Our total compensation package also offers comprehensive healthcare coverage (Medical/Prescription, Dental, Vision), HSA and FSA options, 401k Plan with Company Match, Life Insurance, Disability Benefits, Supplemental Insurance, Group Legal, Paid Time Off, Tuition Reimbursement, Employee Discounts and much more. We are committed to finding the best, brightest and most dedicated individuals in the aviation industry. Our employees are the key to our success. Soar with us.

Job DescriptionLocation: In Office - Wayne, NJ Schedule: Part-time (approximately 10-20 hours per week) About Us: Amsalem Business Travel is a global travel management company providing customized corporate travel solutions. Were looking for a detail-oriented and reliable Accounting Administrator to join our team part-time and support day-to-day financial and administrative operations. Responsibilities: Assist with accounts payable and receivable processing Enter invoices, receipts, and payments into the accounting system (QuickBooks or similar) Reconcile bank and credit card statements Maintain accurate financial records and assist with monthly reports Support the accounting and operations teams with data entry and filing Assist with expense tracking and vendor communication Provide general administrative support as needed Qualifications: 2+ years of experience in accounting, bookkeeping, or office administration preferred Proficiency with QuickBooks, Excel, or other accounting software Strong attention to detail and accuracy Excellent organizational and communication skills Ability to work independently and manage priorities in a part-time role Schedule & Compensation: hours per week, flexible schedule Competitive hourly rate based on experience Why Join Us: At ABT, were more than just a travel management company were a team. We collaborate, problem-solve, and celebrate wins together. If youre someone who takes pride in your work and enjoys being part of a supportive, close-knit environment, youll fit right in.

Top skills: 1. Data analysis acumen (incl. technical excellence in Excel & experience with tools like SAP BI/Tableau/Power BI) 2. Communication (written & verbal) 3. Critical thinking (incl. trend analysis & insights) and problem resolution skills KEY RESPONSIBILITES/REQUIREMENTS: Role & Responsibilities * The preferred candidate will have experience supporting Sales, is comfortable managing large data sets, has strong attention to detail, has a creative problem- solving mindset, and has strong communication and technical skills. * They will work cross-functionally across sales, product marketing, supply chain and finance, with the primary objective of enabling sales leadership to make effective, analytically driven, and strategic operating decisions. * Review and submit condition requests for all categories to ensure proper funding and processing of claims. * Work cross functionally to ensure pricing has been updated accordingly based on company policies. * Update and distribute weekly reporting, i.e, sell-thru reporting, shipped and unshipped reports, etc. * Update monthly MDF accruals for finance validation and distribution to sales managers and customers. Minimum Qualifications * Bachelor's Degree with 3+ years of directly related experience is required. Prior operational experience in technology sales, business development and/or OEMs and Carrier sales. * Excellent written, verbal, and non-verbal communication. * Experience working with a business group understanding data and providing insight to trends * Ability to understand business objectives and develop KPIs for measurement of success * Technical excellence with Microsoft Office Suite, especially Excel * Demonstrated experience with SAP BI, Tableau or Power BI or other integrated CRM tools * Must have critical thinking and problem resolution skills, and be able to work well under pressure, demonstrating a sense of urgency when driving for results. * Prior experience with consumer electronic products and existing relationships with key account preferred. * Job details *

J.P. Morgan Alternative Fund Services (“AFS”) is part of the Securities Services business group in the Corporate & Investment Bank and is one of the largest fund and portfolio administration businesses in the industry, administering over $950 billion in assets globally. The business was launched in November 2005 through the commercialization of the finance and technology teams supporting J.P. Morgan's various private equity and real estate entities. Our AFS business has over 950 dedicated professionals with offices in Dublin, London, Luxembourg, New York, New Jersey, Bangalore, Guernsey, Hong Kong, Jersey, Singapore, Toronto and Sydney. We provide administration services to more than 150 clients across all alternative asset classes. As a Private Equity Fund Admin Associate within our client administration team, you will support all facets of daily client deliverables for Private Equity fund administration clients. Your responsibilities will encompass the upkeep of books and records, computation of Net Asset Valuations, preparation of financial statements, assisting with capital events, calculating management fees and carried interest, allocating investor capital and statements, releasing investor reports, and coordinating the year-end process with audit and tax teams. You will also help manage client expectations and deliverable timelines in line with SLAs, and ensure prompt resolution of client issues and escalations. Your role will require a solid understanding of Private Equity fund structures, proficiency in accounting for complex transactions, and a comprehensive knowledge of fund governing documents. Job Responsibilities Support all aspects of client deliverables for Private Equity fund administration clients, including client expectations, timelines, and issue resolution Stay abreast of industry standards and best practices while seeking opportunities to enhance operational efficiency and mitigate operational risks Liaise with support functions and internal stakeholders including risk and control groups, audit, compliance, implementation, investor relations, and operations Ensure adherence to control framework including prescribed policies and procedures Participate in ad hoc client projects and internal initiatives Assist in mentoring and developing staff resources while providing oversight on technical topics and client-related issues Review fund governing documents, side letters, and agreements to determine impact on reporting deliverables and ensure adherence Required qualifications, capabilities and skills A professional accounting qualification (CA, CPA) combined with 8+ years of experience working with Private Equity funds in a fund administration or related capacity Knowledge of US GAAP for Investment Funds and a thorough understanding of Private Equity fund structures Bachelor's Degree in Accounting, Finance, or MBA Ability to work under pressure to meet tight deadlines and balance multiple priorities Strong attention to detail and a hands-on approach Team player with excellent problem solving, communication, and client service skills as well as the ability to take ownership and manage projects Proficiency in Microsoft Office product suite and advanced MS Excel skills Preferred qualifications, capabilities, and skills Strong knowledge of Investran or similar integrated Private Equity system a plus Investment fund audit experience with a Big 4 firm a plus

HelloFresh's Office Experience Coordinator, Culture + Engagement, will be responsible for supporting key clerical and organization initiatives at our Distribution Center. This role is dedicated to enhancing our overall in-office employee experience. You will be the primary source of support for our team, managing everything from office amenities and facilities to ensuring a welcoming, well-organized, and energizing work environment. Your work will directly contribute to making the office a place where people genuinely want to be. In this role, you will focus on in-office experiences, purchasing and tracking inventory, organizing supplies, managing mail, enhancing aesthetics, and assisting teammates with in-office projects. You will be energized by this role if you enjoy event execution, customer service, staying super organized, and working collaboratively. We are seeking a highly organized, proactive, and engaging Office Experience Coordinator to join our team. This dual-focused role is critical to ensuring smooth office operations and fostering a positive, inclusive, and engaging culture within our Distribution Center. You will be part of a broader team working to streamline initiatives across our various brands and Distribution Centers. This role is 100% on-site in the Distribution Center. This is an in office, hourly position. You will… Accurately track and reconcile purchases, adhering to the given budget and spending policy, and execute site indirect spend purchasing for items such as office supplies, snacks, catering, and general supplies. Run morning setup, including resetting conference rooms and office furniture, stocking supplies, snacks, and conducting space walk-throughs; manage incoming/outgoing mail and office deliveries. Spot inefficiencies, design and manage process improvements to achieve operational excellence, and partner on projects aimed at improving processes and procedures.. Build and streamline local site programs to support an inclusive environment, promoting effective and engaging two-way communication using various vehicles (TV, video, flyers, text, postings, and in-person meetings). Support the Culture & Engagement Team in the set up and execution of programming such as; recognition program, 2-way communication initiatives, growth and wellness and more. Foster strong cross-functional partnerships and work closely with Operations and local HR teams to ensure processes operate efficiently and to support them in owning and improving the employee experience. Support the Local HR, and Operations Team as needed, including supporting ad hoc projects. You Are/Have A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes Aesthetics are essential, so this person should have a keen eye for detail and organization, and have very high standards for a neat and organized office Comfortable with getting your hands dirty (literally and figuratively!) A customer-focused mindset - in this role, every onsite employee is your customer An ability to communicate clearly and effectively in both verbal and written form Able to perform the essential functions of the position with or without reasonable accommodation, including: Regularly lifting and moving up to 30 pounds without assistance Stand and/or walk for prolonged periods At minimum, you have... Must be at least 18 years old 2+ years of work experience in a related office coordinator, customer service, and/or assistant position 2+ years of experience in Employee Engagement Experience with Excel and/or Google Sheets A high degree of professionalism Must follow all safety policies/procedures, as well as adhere to PPE/hygiene policies, in cooperation with the supervisor GED/HS diploma required You'll get… Competitive Salary & 401k company match that vests immediately upon participation Generous parental leave of 16 weeks & PTO policy $0 monthly premium and other flexible health plans 75% discount on your subscription to HelloFresh (as well as other product initiatives) Snacks, cold brew on tap & monthly catered lunches Company sponsored outings & Employee Resource Groups Collaborative, dynamic work environment within a fast-paced, mission-driven company This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors Newark, NJ Pay Range$26-$29 USD

Job DescriptionBenefits: Growth Opportunity Competitive salary Training & development The Insurance CRM Manager's primary focus will be responsible for managing the agency's CRM system, AMS 360, as well as data entry, gathering customer's information and filing. They will also assist producers when needed. PRIMARY RESPONSIBILITIES AND DUTIES: Process and review insurance documentation and ensure all documents are complete. Take payments from customers and process them. Managing CRM system with client information. Manage AgencyZoom to ensure the producers enter in all their premium sales into the system. Manage QuickBooks to ensure the Agency's Bank Reconciliations are done on a monthly basis. Maintain office supply inventory. Serve as a back-up for other jobs as necessary. File and maintain customer insurance files. This information is personal and confidential. Creates and maintains client or prospect lists. Creates insurance proposals; makes sales presentations to prospective and binds policies with existing clients on new and renewal business Completes and submits applications and related documentation to appropriate insurance markets. Prepares, requests, and sends binders to insureds. Entering customer information into CRM system (AMS 360). Uploading documents and note taking in CRM for future reference. Provides needed information and clarifications about clients to company personnel, and documents system by transaction date. Creates letters to clients offering coverage, and sharing information and advice regarding insurance matters. Uses these to round out accounts fully. Assists producer staff to collect client information in preparation of schedules of insurance, summaries, and renewal proposals. Review appropriate policy change requests and other account activity. Documents automated file as appropriate. Accepts and handles any duties/prospects as assigned by agency management. Personal and Organizational Development: Identifies training needs with assistance from managers. Ability to stay organized and handle multiple tasks. Willingness to learn from agency management KNOWLEDGE, SKILLS, AND ABILITIES Ability to communicate verbally and in writing with others, to explain complex issues, to receive and interpret complex information, and to respond appropriately. Ability to navigate CRM systems (Previous CRM experience a plus). Ability to understand written and oral communication and to interpret abstract information. Ability to obtain licensing (Property and Casualty License) within the first 9-12 months of employment. Ability to generate new business sales, retain existing business, and to close sales in insurance. Ability to carry out complex tasks with concrete and abstract variables. Ability to utilize computer programs and understand functionality. AMS 360 experience a plus Benefits: 401k with match Health benefits Flexible hours Salaried pay Growth opportunities Join our team and contribute to our success in providing top-notch insurance services!

Administrative Assistant- Front Desk Celebrate the Children is pleased to announce that we have an immediate opening for a full time Administrative Assistant for the Front Desk Office for the 2025-26 School Year. This role will be an 11-month position. We are looking for someone who is a great multitasker, can communicate effectively, and is comfortable working with a wide array of stakeholders. Prior experience with working with transportation is a plus, as well as any experience working with G-Suite applications. Job Function: To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment. Responsibilities: Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives. Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others. Provide general support to Vice Principal, Administration and school staff as requested. Responsible for greeting visitors, as well as ensure they have proper identification to enter the building, Providing them with any amenities required and notifying staff of their arrival in a professional manner. Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate. Ensure front lobby is neat and presentable for visitors. Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed. Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage. Scan and send a copy of the daily attendance sheet to HR Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students. Assist parents in the use of the parent portal for document use. Responsible for marinating sign in procedures and compliance with the Raptor system. Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar. Responsible for fire drill attendance. First responder in missing student procedure Collaborates with custodial staff to prepare for special events, etc. Send staff wide emails, with permission from admiration. Maintains paperwork for Business Office. Disseminates forms to the proper administration for signature. Responsible for processing and documenting staff time off requests through the ADP system. Performs other duties within the scope of his/her employment as may be assigned. Equipment Used: Computer/fax machine/cell phone/laptop/: Frequent/essential. Automobile: Occasional/essential. Adaptive equipment: Occasional/essential. Physical Demands Body Position and Movement Standing/walking/lifting/pushing/reaching/pulling/kneeling/crouching/ stooping/ squatting/ twisting upper body: Frequent/essential. Sitting: Occasional/marginal. Climbing hand over hand: None. Physical Demands Object Manipulation Fine hand movement: Frequent/essential. Environmental Demands: Extreme cold/heat: Occasional/essential. Temperature swings/extreme noise: None. Outdoors: Occasional/essential. Indoors: Frequent/essential. Mechanical hazards: Seldom/essential. Electrical/explosives/radiation/fume/odor/dust/mites/chemicals/toxic waste: None. Conditions which may aggravate an allergy: Occasional/marginal. Requirements: High School Diploma required. Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred. Ability to manage and prioritize multiple projects, activities and tasks simultaneously. Ability to work towards implementing solutions in a high-paced environment. Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented. Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required. Two years previous experience in a school setting preferred but not required. A salary range is provided in accordance with New Jersey pay transparency laws. Final salary is determined using a structured salary grid, taking into account years of relevant experience and educational qualifications, and is subject to the maximum limits established by the New Jersey Department of Education and the discretion of the Board of Directors. The salary provided is for a 11-month contracted position . For immediate consideration, qualified applicants should apply online to submit their resumes.

The purpose of a Sleep Center Patient Navigator is to guide patients through their Sleep Test, ensuring they receive appropriate testing, treatment, and follow-up. This role involves scheduling appointments, obtaining referrals, managing authorizations, processing equipment orders, educating patients about sleep disorders, and coordinating care with other healthcare providers. Additionally, the Sleep Center Patient Navigator will act as a liaison between patients and physicians, to ensure proper communication and addressing patient concerns. Key Responsibilities: Scheduling and Coordination: Answering phone calls, triaging emergent/urgent requests, and providing information about appointments, directions, and other relevant details. Schedules initial consultations, sleep studies, and follow-up appointments. Obtains referrals, verifies insurance benefits, and obtain insurance approvals. Identifying and addressing barriers to care, such as insurance issues, language barriers, or transportation limitations, and advocating for the patient's needs. Coordinates with other departments, such as Durable Medical Equipment (DME) vendors, to ensure timely equipment delivery and setup. Patient Education and Support: Explains sleep studies and treatment options to patients. Provides written materials and resources for patient education. Answers patient questions and addresses concerns related to their sleep disorder. Liaison and Communication: Serves as a point of contact for patients and their families. Communicates test results and care plans to patients and physicians. Ensures smooth communication between patients, providers, and other healthcare staff. Paperwork and Documentation: Processes authorizations for sleep studies and CPAP equipment. Submits insurance claims and appeals for coverage. Maintains accurate and organized patient records. Other Responsibilities: May assist with data collection and reporting. May participate in quality improvement initiatives. May provide support for patients with other related conditions. Summary: The Sleep Center Patient Navigator is a vital role, as it ensures that Hudson Regional Hospital patients receive high-quality, patient-centered sleep medicine care. The role requires a strong sense of communication, organizational, and interpersonal skills, as well as a good understanding of healthcare systems and processes. EDUCATION + EXPERIENCE REQUIREMENTS: H.S.Diploma, college degree in related field preferred. Previous experience in a hospital setting in the Registration/Admission Department preferred. CREDENTIALS + QUALIFICATIONS: Excellent computer skills Knowledge of Insurance and Insurance Verification Process Knowledge of EMR, CareVue, MediTech

Job Description Join Jennings Financial Advisory Corp, a respected name in financial planning and advisory services, located in the heart of White Plains, New York. We are seeking a dedicated Office Administrator to be the backbone of our day-to-day operations. This role is central to ensuring the smooth functioning of our office, providing essential support to our team of financial advisors and enhancing client satisfaction. As an integral part of our collaborative environment, you will be entrusted with a variety of tasks that contribute significantly to both client experience and back-office efficiency. If you are a proactive professional with a keen eye for detail and a passion for organization, this inviting workplace offers you the opportunity to support our mission to deliver top-notch financial advisory services. With no remote work involved, you will be at the helm of our vibrant office community, ensuring each day runs seamlessly. Benefits Hourly Base Salary + Bonus Opportunities Paid Time Off (PTO) Hands on Training Career Growth Opportunities Two weeks paid vacation Paid Holidays Team Lunches Responsibilities Front Desk Management: Greet clients and visitors professionally, ensuring a welcoming and organized front office environment. Administrative Support: Assist with correspondence, filing, scheduling appointments and handling day-to-day office tasks efficiently. Office Coordination: Coordinating tasks between various departments and team members. Client Assistance: Provide information and support to clients over the phone and in-person, addressing queries promptly. Data Entry: Accurately input and manage data, maintaining confidentiality and integrity of client information. Meeting Preparation: Organize and prepare for meetings including managing calendars, drafting agendas and setting up conference rooms. Adhoc Assistance: Other tasks/IT projects as requested to work on together with the manager or individually with necessary guidance. Requirements Education: High school diploma or equivalent and associate or bachelors degree required. Experience: Minimum of 1-2 years in an administrative role, preferably within a financial services environment. Language Skills: Excellent verbal and written communication skills; Bilingual English & Spanish Organizational Skills: Demonstrated ability to manage competing priorities effectively. Technical Proficiency: Proficient with Microsoft Office Suite (Word, Excel, Outlook). IT knowledge is a plus. Attention to Detail: Strong attention to detail and problem-solving skills. Interpersonal Skills: Ability to build relationships with clients and staff. Professionalism: Demonstrated ability to maintain confidentiality and exercise discretion at all times.

Job Description Polar Plumbing, Heating & Air Conditioning in Newburgh, NY is calling all customer service-driven applicants to apply to join our amazing team as a full-time HVAC Office Admin! WHY YOU SHOULD JOIN OUR TEAM We are a reputable HVAC company that invests in our team and offers opportunities for growth. We pay our HVAC Office Admin a competitive wage of $18 - $22/hour, depending on qualifications and experience. Our team also enjoys great benefits, including medical, dental, vision, a 401(k), paid time off (PTO), reimbursements, great training, notary help, commissions, bonuses, access to a financial advisor, an amazing team, uniforms, and a positive environment. Plus, we make it easy to apply with our initial quick mobile-optimized application. If we have your attention, please continue reading! ABOUT POLAR PLUMBING, HEATING & AIR CONDITIONING We are an award-winning, BBB-accredited company that provides first-class plumbing, heating, and air conditioning services. We offer completely transparent pricing for all our services, so our customers can be sure they're getting the absolute best value for their homes. Plumbing, heating, and cooling are some of the most important aspects of keeping a home comfortable, and we know that timing makes all the difference. That's why we are quick to respond to our customers' needs and why we offer free estimates. As a result, our customers value our honesty and trust that their homes are in the best hands. Our employees are our most valuable asset in maintaining our customers' trust. Through regular development programs, we ensure that all our employees have the training they need to succeed. We also promote an authentic team mentality and strive to make our employees feel at home in our great company culture, an environment that is more like family than work. ARE YOU A GOOD FIT? Ask yourself: Are you task-orientated and self-motivated? Can you be flexible and adapt to changes? Do you have excellent communication skills? Are you organized and detail-oriented? Can you work effectively as part of a team? Do you listen and follow instructions well? Are you someone who can provide great customer service to each of our clients? If so, please consider applying for this HVAC Office Admin position today! YOUR LIFE AS HVAC OFFICE ADMIN As an HVAC Office Admin you make sure that all of our administrative operations flow smoothly. As an employee-focused company, we want our clients to have the best HVAC experience with us, so you provide office help for them. You warmly greet and communicate with customers, both in the shop and on the phone. You're always kind and quick to answer questions and find solutions to their concerns. As needed, you also interact with vendors and build great relationships with them. You help with permits, accounting, and rebates. You get a great sense of accomplishment using your customer service and administrative skills to help others! WHAT WE NEED FROM YOU Strong work ethic and motivation If you can meet these requirements and perform this (keyword if needed) job as described above, we would be happy to have you as part of our team! Location: 12550

Administrator / Sales Assistant / Office Administrator required to join a global engineering supplier in Newark, New Jersey. The successful Administrator / Sales Assistant / Office Administrator will be supporting the sales and operations team by liaising with customers about products, processing orders and maintaining all sales records. The Administrator / Sales Assistant / Office Administrator will ideally have an administrative background with strong Microsoft Office & Excel skills, excellent communication and the ability to prioritize in a fast-paced environment. Package $35,000 - $45,000 depending on experience PTO 401 (K) Healthcare benefits Additional benefits Administrator / Sales Assistant / Office Administrator Role Process orders via phone and email Maintain accurate sales records and reports Create marketing content for products and services Support ongoing functionality of internal quoting and inventory systems Office-based in Newark, NJ Administrator / Sales Assistant / Office Administrator Requirements Experience as a Service Administrator, Administrator, or a similar role Proficiency with CRM systems, Strong Microsoft Office & Excel skills Excellent communication skills and ability to work in a fast-paced environment. Experience as an administrator in an engineering or manufacturing environment is advantageous Must be able to commute to Newark, NJ

Job Description We are hiring immediately for a full time ADMINISTRATIVE OFFICE PERSONNEL position. Note: online applications accepted only. Schedule: Full time; Monday through Friday, 8:00 am to 4:30 pm. More details upon interview. Requirement: Prior experience with Excel and Word, and familiarity with work order systems such as WorxHub, is preferred. Pay Range: $20.00 per hour to $22.00 per hour. WHAT'S IN IT FOR YOU A fun work environment, robust benefits package, great team members, and a career with one of the top hospitality companies in the nation! You'll work with a talented and supportive team that makes a real impact in the lives of those we serve. YOU'D MAKE A GREAT ADDITION TO OUR TEAM Our support services team is the core of our business. If you enjoy making a difference in the health and wellness of others, you will be a great addition to the Coreworks team! Job Summary Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Essential Duties and Responsibilities: Trains other staff members to perform work activities, such as using computer applications. Answers telephones, directs calls, takes messages and runs errands. Prepares meeting agendas, attends meetings and records/transcribes minutes. Makes travel arrangements. Completes work schedules, manages calendars and arranges appointments. Opens and routes incoming mail, answers correspondence and prepares outgoing mail. Compiles, copies, sorts and files records of office activities, business transactions and other activities. Completes and mails bills, contracts, policies, invoices and checks. Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Types, formats, proofreads and edits correspondence, reports and other documents. Reviews files, records and other documents to obtain information to respond to requests. Computes, records and proofreads data and other information. Processes and prepares documents, such as business or government forms and expense reports. Maintains and updates filing, inventory, mailing and database systems. Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints. Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions. Troubleshoots problems involving office equipment. Performs other duties as assigned. BENEFITS FOR OUR TEAM MEMBERS Full-time and part-time positions are offered the following benefits: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identify Theft Protection, Pet Insurance, and other voluntary benefits including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. Coreworks is a member of Compass Group. Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Coreworks maintains a drug-free workplace.

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Free food & snacks Free uniforms Health insurance Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Perform basic bookkeeping activities Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Understanding of basic bookkeeping principles Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Proficient in Microsoft Products and willingness to learn other tech products inorder to streamline all office work

Full-time Description Arms Acres is looking for an Office Coordinator join our outpatient team in Carmel. In this role, you will provide administrative support to the outpatient staff including answering telephones, screening calls, and responding to requests from patients and staff. Additional responsibilities include insuring completion of all OASAS monthly statistics and reporting as well as coordinating the patient billing system with the business office. Patient billing duties include collection of patient fee agreements, patient co-pays or self-pay, submission of monthly statistics, collections of daily charges from clinical staff. Bi-lingual preferred Shift: M-F Mon - 5:45-2:30pm Tue- Fri - 10:00am-6:30pm Requirements HSD or GED. Minimum of 2 years clerical or front office experience. Must be proficient in typing, Microsoft Office and Excel, and have excellent communication and computer skills. We offer competitive wages, benefits, and a pension plan in a supportive working environment. EOE AA M/F/Vet/Disability Salary Description $22.00 - $24.00

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice J.P. Morgan Wealth Management Solutions comprises a workforce of more than 2500 professionals spanning across 50 cities globally. Within WM Solutions, diversity is not only a fundamental necessity, but a business imperative and we are committed to building an equitable workforce that represents the communities we serve. We understand the importance of inclusion, work-life balance, and our robust benefits (including comprehensive parental leave offerings, inclusive family building programs, and discounted childcare) reflect the wide-ranging needs of our increasingly diverse workforce. WM Solutions also fosters a culture of active engagement in our Business Resource Groups (BRGs), which serve as supportive networks for employees to share, develop and create community together.

Administrative Assistant- Front Desk Celebrate the Children is pleased to announce that we have an immediate opening for a full time Administrative Assistant for the Front Desk Office for the 2025-26 School Year. This role will be an 11-month position. We are looking for someone who is a great multitasker, can communicate effectively, and is comfortable working with a wide array of stakeholders. Prior experience with working with transportation is a plus, as well as any experience working with G-Suite applications. Job Function: To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment. Responsibilities: Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives. Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others. Provide general support to Vice Principal, Administration and school staff as requested. Responsible for greeting visitors, as well as ensure they have proper identification to enter the building, Providing them with any amenities required and notifying staff of their arrival in a professional manner. Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate. Ensure front lobby is neat and presentable for visitors. Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed. Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage. Scan and send a copy of the daily attendance sheet to HR Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students. Assist parents in the use of the parent portal for document use. Responsible for marinating sign in procedures and compliance with the Raptor system. Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar. Responsible for fire drill attendance. First responder in missing student procedure Collaborates with custodial staff to prepare for special events, etc. Send staff wide emails, with permission from admiration. Maintains paperwork for Business Office. Disseminates forms to the proper administration for signature. Responsible for processing and documenting staff time off requests through the ADP system. Performs other duties within the scope of his/her employment as may be assigned. Equipment Used: Computer/fax machine/cell phone/laptop/: Frequent/essential. Automobile: Occasional/essential. Adaptive equipment: Occasional/essential. Physical Demands Body Position and Movement Standing/walking/lifting/pushing/reaching/pulling/kneeling/crouching/ stooping/ squatting/ twisting upper body: Frequent/essential. Sitting: Occasional/marginal. Climbing hand over hand: None. Physical Demands Object Manipulation Fine hand movement: Frequent/essential. Environmental Demands: Extreme cold/heat: Occasional/essential. Temperature swings/extreme noise: None. Outdoors: Occasional/essential. Indoors: Frequent/essential. Mechanical hazards: Seldom/essential. Electrical/explosives/radiation/fume/odor/dust/mites/chemicals/toxic waste: None. Conditions which may aggravate an allergy: Occasional/marginal. Requirements: High School Diploma required. Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred. Ability to manage and prioritize multiple projects, activities and tasks simultaneously. Ability to work towards implementing solutions in a high-paced environment. Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented. Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required. Two years previous experience in a school setting preferred but not required. A salary range is provided in accordance with New Jersey pay transparency laws. Final salary is determined using a structured salary grid, taking into account years of relevant experience and educational qualifications, and is subject to the maximum limits established by the New Jersey Department of Education and the discretion of the Board of Directors. The salary provided is for a 11-month contracted position . For immediate consideration, qualified applicants should apply online to submit their resumes.