Office administrator jobs in Rhode Island - 136 jobs

📌 Administrative Support 🌱 Entry-Level | Finance Industry Exposure 🏢 Onsite: 100% Onsite (5 days/week) 📅 Contract: 6 months 💰 Pay: $17/hour 👥 Openings: 4 This is an entry-level administrative role supporting document processing for a finance-related team. Ideal for candidates looking to gain hands-on experience in a professional office environment. 📂 Responsibilities Review and organize documents Verify basic information on paperwork (names, numbers, signatures, etc.) Assemble and prepare documents for mailing Scan documents using internal systems Assist with general administrative and documentation tasks ✅ Requirements High School Diploma required Some experience working with documents, paperwork, or administrative tasks Basic computer skills Attention to detail and willingness to learn Ability to work onsite full-time 🌟 Nice to Have (Not Required) Previous office, admin, or clerical experience Interest in gaining exposure to the finance industry

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

ACS is looking for an Administrative Assistant to perform a variety of administrative and clerical services remotely and onsite. Duties of the Administrative Assistant include: Greets guests and maintains professional conduct throughout the office Maintains data and documents, including development support, handling and storage, and required technical data and document delivery. Answer and direct phone calls Plan meetings and take detailed messages Write and distribute official email (unclassified), correspondence memos, letters, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and supplier Book travel arrangements Submit and reconcile purchase requests Provide general support to visitors Act as the point of contact for internal and external contacts Liaise with senior officers to handle requests and queries Skills Proven experience as an administrative assistant or office admin assistant Knowledge of Navy administrative systems and procedures Must have high level of interpersonal and problem solving skills to handle sensitive and confidential situations. Position continually requires demonstrated poise and tact. Working knowledge of Microsoft Office Suite, with a focus on outlook and Excel Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Learn more about this position at www.ac-staffing.com

Sonsoft , Inc. is a USA based corporation duly organized under the laws of the Commonwealth of Georgia. Sonsoft Inc. is growing at a steady pace specializing in the fields of Software Development, Software Consultancy and Information Technology Enabled Services. Job Description • At least 5 years of experience in Business Process Consulting, problem definition, Architecture/Design /Detailing of Processes • At least 5 years of experience in MQ Administration • Good experience in MB will be added advantage • At least 2 years of experience in Business Process Consulting, problem definition, Architecture/Design /Detailing of Processes • Analytical and Communication skills • project and talent management • Experience with project management • Experience and desire to work in a management consulting environment that requires Qualifications • Bachelor's degree or foreign equivalent required from an accredited institution. Will also consider three years of progressive experience in the specialty in lieu of every year of education. • At least 7 years of experience in IT Additional Information ** U.S. Citizens and those who are authorized to work independently in the United States are encouraged to apply. We are unable to sponsor at this time. Note:- 1.This is a Full-Time & Permanent job opportunity for you. 2.Only US Citizen Green Card Holder GC-EAD, H4-EAD L2-EAD can apply. 3.No OPT-EAD, H1B & TN candidates please. 4.Please mention your Visa Status in your email or resume.

Introduction Bring your expertise and passion to an innovative and trusted brand. Looking to join a team that is passionate about agriculture and making a real difference in the industry? Look no further than Riverina Australia! Our team is dedicated to not only providing high-quality grains, animal feeds, and proteins to producers across all species but also sourcing grain directly from growers to assist in marketing their produce to the world. We're a diverse and dynamic brand with big plans for the future, and we're excited to adapt and evolve alongside the ever-changing landscape of Australian agriculture. Come and be a part of our team as the “Partner of choice in feeding the world”! Description About the role We currently have two part-time Administration Officer roles (three days per week) to support operations at our Warwick branch. Together, these positions provide full coverage of the weighbridge and associated administrative functions. The Administration Officer role supports the safe, accurate, and efficient movement of product on and off site, with a strong focus on weighbridge operations, customer service, receivals, invoicing, and dispatch coordination. Key Responsibilities Act as the first point of contact for drivers at the weighbridge office Provide professional and responsive customer service to customers and drivers Answer incoming phone calls and manage site email enquiries, directing queries to the appropriate team members Complete general invoicing and bill processing, ensuring invoice details and coding are accurate Manage and enter customer orders into the system Process receivals at the weighbridge, including entering quantities and weights Generate and process weighbridge invoices based on receival data and confirmed order details Coordinate vehicle movements on site and manage traffic flow at the weighbridge to prevent congestion Ensure all trucks are weighed in and out, with tare and gross weights recorded, and confirm loads are within allowable limits prior to departure Coordinate the intake and dispatch of bagged and bulk product, including preparing and checking relevant documentation Skills And Experiences What we're looking for: A minimum of two years' experience in an administration role, preferably within the agriculture or FMCG industry Strong administration and communication skills, with the ability to deal confidently with customers and drivers The ability to manage multiple tasks in a busy, time-critical environment Experience with invoicing and bill processing, including accurate data entry and record keeping Competency in Microsoft Office applications and general computer systems Sound problem-solving and conflict resolution skills Why join Riverina? Opportunity to work with a well-established and respected agricultural company. A hands-on role where your work directly supports site operations and customers The opportunity to build experience across weighbridge operations and site administration A supportive workplace that values teamwork, reliability, and practical contribution If this sounds like your next move, apply today! Applications may close earlier than the listed closing date. Riverina is an equal-opportunity employer. This opportunity is not eligible for sponsorship.

Coordinates the administrative functions in the academic office Diversity & Inclusion Embracing diversity for a richly inclusive community is a Guiding Principle at JWU. Our students, faculty and staff have varied backgrounds, experiences and perspectives that unite us as one community and contribute to our success. We are committed to enhancing the diversity of our workforce teams and we encourage individuals from underrepresented groups to apply. Johnson & Wales University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, genetic information, national origin, disability status, protected veteran status or any other basis prohibited by law. Essential Job Functions Manages complex projects and events to meet targets and milestones related to college and university initiatives and accreditation requirements Develops, documents and implements operational processes for efficiency and consistency Communicates with internal and external constituencies regarding various matters; composes correspondence such as mail, email, presentations, reports, etc. often requiring discretion Tracks, gathers, and analyzes complex data from various internal or external sources as well as develops and runs reports; as needed Manages documentation for accreditation and university requirements Acts as primary liaison with other university departments to resolve various matters Acts as liaison with external constituencies to maintain compliance with university and accrediting bodies Supports scheduling, documentation, and tracking of student off-campus activities, examinations, and orientation Manages college-related social media accounts and web edits Assists in the preparation and monitoring of department budget Supports faculty with the faculty information system and maintains accuracy of data Performs general office tasks such as filing, mail distribution, maintaining records, copying, data entry (e.g., databases, Web updates, etc.), ordering and maintaining office supplies, preparing reports, maintaining and managing department/administrator calendars, arranging for equipment and associated maintenance, and processing invoices and requisitions and facilities work requests; as needed Supervises and develops the department's administrative staff, as necessary, facilitating professional opportunities to improve individual capability and managing performance against job accountabilities, department goals and established university, campus and department policies and procedures Supervises and manages student employees, as necessary, to enhance their academic and professional development Performs other duties as assigned Required Qualifications Minimum of an associate's degree or a combination of education/certification(s) and/or experience suitable for the position Moderate amount of experience working in administrative support or other related experience Preferred Qualifications Previous experience working in an office or academic setting Please note: Qualified candidates must live or relocate within a daily commuting distance of the Providence Campus location upon hire. Applications are accepted on an ongoing basis until job posting is closed.

SUMMARY: The Scheduling Secretary Outpatient Imaging Services, reporting to the Manager Diagnostic Imaging Support Services, receives requests primarily through telephone contact for imaging services for outpatient population, utilizes an on-line scheduling system to determine availability and schedules appointments. Obtains information from variety of sources to complete on-line record. Prepares and updates electronic records required prior to patient appointment. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate RESPONSIBILITIES: Receives requests from physician offices, patient and others for diagnostic imaging services. Accesses on-line scheduling system for appropriate modality, determines availability to meet needs and schedules appointment. Using approved electronic or manual format, prepares and sends appointment confirmation and other related questionnaires or documents that may need to be completed and submitted at time of appointment.Obtains information necessary to establish or update electronic patient record, including demographic details, insurance verification, referring physician, etc. Obtains physician order, verifies completeness and accuracy, scans document for inclusion in the patient record. Obtains missing patient data, such as treatment, lab and/or other imaging results, from sources both within and outside the hospital to ensure completeness of electronic patient record prior to patient appointment. Coordinates records preparation and document compilation of other materials or imaging records from prior visits with hospital-based imaging business support staff. Advises appropriate personnel on availability and status of electronic record. As necessary, contacts insurance representatives to confirm coverage or to obtain pre-authorization for services where required. Ensures record is updated accordingly.Provides information to physician's office or patient regarding registration process, exam preparation, questionnaire completion instructions, directions to hospital and the like.May receive requests for copies of image files; may prepare copies of documents available in electronic record or refer request to hospital-based imaging services file room staff for completion. MINIMUM QUALIFICATIONS: BASIC KNOWLEDGE:High school level of knowledge, including familiarity with personal computers.EXPERIENCE:Three to six months related experience, demonstrating effective interpersonal and customer service skills, familiarity with computer systems to access and enter data and effective organizational skills. Experience with medical terminology and in a medical setting preferably in Diagnostic Imaging. Additional one to three months on-the-job experience to become familiar with department policies and procedures, scheduling processes, electronic records compilation and maintenance, etc.WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:Normal office environment; may experience some visual fatigue as result of extended periods of work on the computer.SUPERVISORY RESPONSIBILITY: None Pay Range: $19.66-$20.12 Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. Location: Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903 Work Type: 11:00am-7:30pm Monday through Friday Work Shift: Day Driving Required: No Union: International Brotherhood Teamsters

Job DescriptionSalary: $18-$20 Hourly Job Title: Shipping Clerk Company: Pyramid Transport & Cold Storage Compensation: $18.00 - $20.00 per hour, based on experience. Job Summary Pyramid Transport & Cold Storage is seeking a detail-oriented and reliable Shipping Clerk to join our team in Cranston, RI. This individual will be essential in the efficient and accurate processing of all outgoing shipments within our high-volume cold storage warehouse. This role ensures products are correctly staged, documented, and handled in compliance with cold chain protocols and regulatory requirements, maintaining the integrity of temperature-sensitive goods. Key Responsibilities Process and verify all shipping documentation, including Bills of Lading (BOLs), packing lists, and commercial invoices. Coordinate with carriers and drivers for timely pickup and delivery schedules. Utilize Warehouse Management System (WMS) software for tracking inventory, and generating accurate shipping labels. Communicate effectively with the warehouse operations team, drivers, and customer service regarding scheduling and discrepancies. Maintain organized files of shipping records and ensure compliance with food safety and cold chain protocols. Qualifications & Skills Required High School Diploma or equivalent. Minimum 2 years of experience in a shipping, receiving, or logistics coordination role, preferably in a cold storage or high-volume warehouse setting. Proficiency with modern Warehouse Management Systems (WMS) and Google Workspace or Microsoft Office equivalent (e.g., Sheets/Excel, Docs/Word). Strong attention to detail and excellent organizational skills. Work Environment & Physical Demands This role requires some exposure to cold and freezer environments (temperatures ranging from 35F to -10F). Appropriate cold-weather gear will be provided. Ability to sit or stand for extended periods while performing administrative tasks. Ability to occasionally lift and move packages up to 20 lbs. Will work primarily in an office setting adjacent to a bustling warehouse dock and freezer environment. Compensation & Benefits The position offers a competitive starting wage of $18.00 to $20.00 per hour, commensurate with experience. Pyramid Transport & Cold Storage offers a comprehensive benefits package including: Health, Dental, and Vision coverage Paid Time Off 401(k) retirement plan EEO Statement Pyramid Transport & Cold Storage is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Information Posting Number SF02076 Job Title Specialist I, Office of Strategic Initiatives Position Number 107643 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 9 Pay Grade Range Anticipated Hiring Salary Range: $58,000 - $62,000 Status Calendar Year, Full-time, Limited Department Information Department Office of Strategic Initiatives Contact(s) Please note: Job applications must be submitted directly online only at: (********************* Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded Yes Extension Contingency Notes Position is full-time calendar year, limited with anticipated renewal. _____________________________________________________________________________________ Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by November 11, 2025. Applications received after November 11, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration. ________________________________________________________________________________________________________ About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City. ____________________________________________________________________________________________________ POSITION SUMMARY: Support all administrative functions related to Office of Strategic Initiatives (OSI) academic programs, dual and concurrent enrollment, and non-credit workforce development programs. This position reports to the Assistant Director for Academic Programs (OSI). Duties and Responsibilities KEY RESPONSIBILITIES: Support instructors assigned to teach sections related to OSI academic programs and facilitators assigned to deliver OSI workforce development programs. Assist students through the enrollment process for OSI academic programs (including dual and concurrent enrollment) ahead of each academic term. Ensure OSI classes are properly listed in e-Campus for each academic term. Onboard students upon matriculation into academic programs co-administered by OSI. Respond to student and other external inquiries related to OSI programs while demonstrating personal commitment to exceptional customer service. Contribute to the marketing of OSI programs. Collaborate with program directors of OSI Academic Programs to grow and enhance the programs. Work with high school administrators, teachers, and other stakeholders to support dual and concurrent enrollment. Prepare content and materials for OSI programs. Administer surveys as needed for OSI programs. Provide administrative support for in-person and online OSI programs. Coordinate planning for OSI events. Assist in enrollment tracking during registration periods. Assist in website development for OSI programs. Contribute to content curation for the OSI LinkedIn account. Support grant writing efforts related to OSI programs. Support the professional development and training of high school teachers approved and assigned to teach concurrent enrollment sections. Serve as liaison between support service offices and students registered for OSI credit-bearing courses and programs. Coordinate payments from and on behalf of students enrolled in OSI credit-bearing courses and programs. OTHER DUTIES AND RESPONSIBILITIES: Perform additional duties as assigned by OSI leadership. LICENSES, TOOLS, AND EQUIPMENT: Personal computers, printers and word processing, database management and spreadsheet software. Required Qualifications REQUIRED: 1. Bachelor's degree in business, marketing, public relations, communication or related field. 2. Minimum of two years of customer service experience. 3. Ability to communicate effectively with faculty, staff, and students in a higher education setting. 4. Experience in program development and support. 5. Event planning and support experience. 6. Strong interpersonal and verbal communication skills. 7. Proficiency in written communication skills. 8. Experience using data and computer software programs (e.g., word processing, database management, spreadsheet). 9. Ability to work with diverse groups/populations. Preferred Qualifications PREFERRED: 1. Master's degree in education, adult education, or business field. ______________________________________________________________________________________________________ The University of Rhode Island is an equal opportunity employer. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability. Environmental Conditions The incumbent is not substantially exposed to adverse environmental conditions. Posting Date 10/10/2025 Closing Date Special Instructions to Applicants Please attach the following 2 (PDF) documents to your online Employment Application: (#1) Cover letter. (#2) Resume. Note: References will be upon request by the committee. Quicklink for Posting ***********************************

Job Summary: The Diagnostic Imaging (DI) Secretary is responsible for scheduling hospital-based DI appointments for Women & Infants Hospital, utilizing a computerized scheduling system. Responsible for maintaining scheduling priority through inbound scheduling calls or request for service (RFS) worklist and incoming faxes to make outbound scheduling phone calls. Communicates with physicians, physician office staff, and patients to obtain accurate patient insurance, medical testing, and procedure information, per the Minimum Data Set (MDS). Coordinates interpreter services as needed. Coordinates schedule based upon physician privileges, procedure descriptions, scheduling rules, and insurance requirements. Creates initial patient registration in hospital information system; assigning patient medical record number and encounter financial number to begin the preregistration process. Efficiently schedules patients per exam type, indication, and priority, rearranging schedules within DI at Women & Infants Hospital and satellite locations when needed to accommodate an urgent situation. Interacts with other departments and practices at Women & Infants Hospital to insure daily schedules meet maximum capacity and appropriateness. As need arises, scheduler will communicate last minute patient scheduling needs to accommodate same-day appointment requests as well as any overbooking scheduling with DI. Fosters a team approach towards achieving the overall goals of WIH and CNE. Coordinates with physicians across a variety of department and practices within Women & Infants Hospital to ensure any incoming request for service is accurate and complete, ready to be scheduled with the appropriate patient appointment. Promptly obtains incomplete information on required forms until all data is received, and communicates with the providers regarding authorization numbers as required. Notifies supervisor in a timely manner of problems in obtaining necessary data. Ensures that proper documentation of authorizations are secured for procedures and/or tests. Responsible for fostering inclusivity and collaboration across various departments and practices within Women & Infants Hospital to ensure all referring providers are held to the highest standard for documentation when requesting a service through an order or referral. Specifications: High school diploma required. Two years experience in a medical setting and customer service environment required. Certificate or working knowledge of medical terminology and strong oral communication skills are required. Minimum typing speed of 40 words per minute (WPM) with a working knowledge of personal computers, ability to prioritize and perform multiple duties simultaneously, ability to handle a high volume of calls and exhibit strong organizational skills are required. Must be able to adapt to continual process changes. Willing to work additional hours and change work schedule as need arises. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting the nation s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. REPOST WIH Internal Posting Period: 12/3/2025 - 12/12/2025

The Contingent Plan is actively recruiting an experienced administrative coordinator for a healthcare delivery client in the Providence area. This is a temporary assignment that is expected to last 3 months. The position is onsite, so the client is only considering local candidates at this time. This is an immediate need, so the client will move quickly with candidates. Sorry, no sponsorship at this time. Responsibilities: Works with the physician's office to determine requirements\/physician's availability, and accordingly schedules hospital staff and facilities. Gathers enters and maintains personal and financial information in a database, completes preliminary paperwork for admissions processing, and compiles computerized data for monthly reports. Obtains surgical information from the physician's office\/physician to properly schedule surgical procedures and pre\-admission testing. Gathers patient financial information to ensure proper payment of hospital services provided. Completes all necessary forms and procedures for patient admission. Compiles information and prepares routine reports as instructed. Demonstrates competent use of computer programs utilized in job responsibilities. Participates in functions to achieve overall department goals and objectives. Protects patients' rights to confidentiality. Performs other job\-related duties as requested. Requirements Associate's degree or at least two years experience in a healthcare environment. Knowledge of medical terminology, third\-party payers', and various computer applications is highly desirable. Must have excellent interpersonal and communication skills. Proficiency in the English language is required; fluency in Spanish as a second language is very helpful. The OR Scheduler coordinates scheduling for surgical procedures and preadmission testing utilizing the computerized OR scheduling system. Please note Flu Shot and Biavlent Booster are Required. Able to provide 2 professional references and to clear any required background checks Benefits Medical, dental, vision "}}],"is Mobile":false,"iframe":"true","job Type":"Temporary","apply Name":"Apply Now","zsoid":"657750162","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Health Care"},{"field Label":"Work Experience","uitype":2,"value":"1\-3 years"},{"field Label":"Salary","uitype":1,"value":"88000"},{"field Label":"City","uitype":1,"value":"Providence"},{"field Label":"State\/Province","uitype":1,"value":"Rhode Island"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"02905"}],"header Name":"Administrative Coordinator","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00186003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********75579169","FontSize":"12","google IndexUrl":"https:\/\/thecontingentplan.zohorecruit.com\/recruit\/ViewJob.na?digest=MXgCe8YsUJnP9Wv1iEZjhHwQfXAZ9djYUlyFfniUtkg\-&embedsource=Google","location":"Providence","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"4ier1bdb672fea3cc4ca085dc78021c2601e2"}

Introduction At Monde Nissin Australia (MNA), we're passionate about creating food that's simply good for people and planet. As a leading food manufacturer, our mission is to bring delicious and nutritious food to every home, in a way that steps lightly on the planet. Our iconic brands including Black Swan, nudie, Peckish and Quorn, reflect our commitment to quality, innovation, and sustainability. Join a team that's dedicated to making a positive impact through real food, continuous improvement, and care for our communities and the environment. Description The Opportunity: We are seeking a detail-oriented Site Administration Coordinator to manage site maintenance, safety, and quality requirements while supporting the Warehouse & Distribution Manager. Key Responsibilities: Safety Tasks - Coordinate staff & contractor inductions and ensure compliance with site safety processes, including hazard/incident reporting and corrective actions QA Tasks - Pact as the site Food Safety Coordinator to maintain HACCP compliance and oversee QA audits and corrective actions. Site Maintenance & Admin Tasks - Manage site repairs and maintenance activities for property, assets and equipment, while maintaining accurate operational records and raising purchase orders in Pronto Skills And Experiences To Succeed With Us: Strong verbal and written communication skills, collaborating effectively across departments, sites & with external partners. Action-oriented approach with a strong focus on compliance, ensuring adherence to safety & quality standards Working knowledge of Safety & Quality systems, supporting legal & organisational requirements Familiarity with ERP systems, ideally Pronto, to manage workflows & reporting efficiently The Perks - We Can Offer: Access to Telus Health - free, confidential counselling available 24/7 to support your wellbeing Annual flu shots and skin checks - complimentary onsite health services to keep you safe and healthy Reward & Recognition program - we celebrate hard work and dedication across all teams Bi-monthly Townhalls - stay connected with the wider business and have your voice heard A collaborative, inclusive and engaging culture - be part of a team that genuinely values its people Paid Parental leave - 12 weeks of paid parental leave for primary care givers and 3 weeks for secondary care givers…Because life outside of work matters too! If you're ready to excel in your career, make an impact and be part of a team that lives by excellence, teamwork, care and fun don't wait - APPLY NOW! Not sure you tick every box? At Monde Nissin Australia, we believe that diversity of thought, background, and experience makes us stronger. We are committed to fostering an inclusive workplace where all individuals feel respected, supported, and valued. We welcome applications from people of all backgrounds and experiences. Our recruitment practices are designed to be transparent and equitable, ensuring all candidates have equal opportunity to thrive. If you require adjustments to the recruitment process or working arrangements, we encourage you to let us know-we're committed to providing a fair and accessible experience for everyone. Join us in creating a workplace that's Simply Good for People & Planet.

Primary Function Responsible for providing a wide range of secretarial duties and coordinating office procedures in support of the department. Duties and Responsibilities * Book appointments, accurately transcribes physician dictation and sleep studies. * Maintains files/logs of patients and reports. * Fax or courier any reports not sent electronically. Retrieves previous tests and results for physician reference. * Handles phone calls from patients, physicians offices, insurance companies, NOVA team, patient financial services and home care companies in support of patients evaluation, management, testing and treatment. * Maintain sleep lab databases which include all testing information, turn around times and pre-authorizations. * Obtain preauthorization numbers form third party payers including valid dates and CPT codes for clinic patients. Notifies all physician offices to begin preauthorization process for all sleep study patients. * Greet/Receives visitors, answers phone and conveys messages promptly and courteously. Checks patients in to clinic as they arrive and completes registration in EMR. * Schedules all sleep studies and clinic visits. This includes obtaining demographics, insurance information and explanation of testing procedures, as needed. * Send sleep lab patients an information packet prior to scheduled sleep study. * Maintains office equipment and orders supplies as necessary to perform job. Provides monthly statistics for the Accounting department. * Types correspondence, reports, meeting minutes, memoranda, special projects, technical correspondence and related materials as requested. * Performs all other related duties as assigned. Job Qualifications and Specifications Vocational/Technical training and a minimum of six months job-related experience or equivalent. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Coordinates the administrative functions in the academic office Diversity & Inclusion Embracing diversity for a richly inclusive community is a Guiding Principle at JWU. Our students, faculty and staff have varied backgrounds, experiences and perspectives that unite us as one community and contribute to our success. We are committed to enhancing the diversity of our workforce teams and we encourage individuals from underrepresented groups to apply. Johnson & Wales University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, genetic information, national origin, disability status, protected veteran status or any other basis prohibited by law. Essential Job Functions * Manages complex projects and events to meet targets and milestones related to college and university initiatives and accreditation requirements * Develops, documents and implements operational processes for efficiency and consistency * Communicates with internal and external constituencies regarding various matters; composes correspondence such as mail, email, presentations, reports, etc. often requiring discretion * Tracks, gathers, and analyzes complex data from various internal or external sources as well as develops and runs reports; as needed * Manages documentation for accreditation and university requirements * Acts as primary liaison with other university departments to resolve various matters * Acts as liaison with external constituencies to maintain compliance with university and accrediting bodies * Supports scheduling, documentation, and tracking of student off-campus activities, examinations, and orientation * Manages college-related social media accounts and web edits * Assists in the preparation and monitoring of department budget * Supports faculty with the faculty information system and maintains accuracy of data * Performs general office tasks such as filing, mail distribution, maintaining records, copying, data entry (e.g., databases, Web updates, etc.), ordering and maintaining office supplies, preparing reports, maintaining and managing department/administrator calendars, arranging for equipment and associated maintenance, and processing invoices and requisitions and facilities work requests; as needed * Supervises and develops the department's administrative staff, as necessary, facilitating professional opportunities to improve individual capability and managing performance against job accountabilities, department goals and established university, campus and department policies and procedures * Supervises and manages student employees, as necessary, to enhance their academic and professional development * Performs other duties as assigned Required Qualifications * Minimum of an associate's degree or a combination of education/certification(s) and/or experience suitable for the position * Moderate amount of experience working in administrative support or other related experience Preferred Qualifications * Previous experience working in an office or academic setting Please note: Qualified candidates must live or relocate within a daily commuting distance of the Providence Campus location upon hire. Applications are accepted on an ongoing basis until job posting is closed.

Primary Function Responsible for providing a wide range of secretarial duties and coordinating office procedures in support of the department. Duties and Responsibilities Book appointments, accurately transcribes physician dictation and sleep studies. Maintains files/logs of patients and reports. Fax or courier any reports not sent electronically. Retrieves previous tests and results for physician reference. Handles phone calls from patients, physicians offices, insurance companies, NOVA team, patient financial services and home care companies in support of patient s evaluation, management, testing and treatment. Maintain sleep lab databases which include all testing information, turn around times and pre-authorizations. Obtain preauthorization numbers form third party payers including valid dates and CPT codes for clinic patients. Notifies all physician offices to begin preauthorization process for all sleep study patients. Greet/Receives visitors, answers phone and conveys messages promptly and courteously. Checks patients in to clinic as they arrive and completes registration in EMR. Schedules all sleep studies and clinic visits. This includes obtaining demographics, insurance information and explanation of testing procedures, as needed. Send sleep lab patients an information packet prior to scheduled sleep study. Maintains office equipment and orders supplies as necessary to perform job. Provides monthly statistics for the Accounting department. Types correspondence, reports, meeting minutes, memoranda, special projects, technical correspondence and related materials as requested. Performs all other related duties as assigned. Job Qualifications and Specifications Vocational/Technical training and a minimum of six months job-related experience or equivalent. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Now Hiring: Summer Camp Administrative Assistant Ocean Community YMCA-Camp Watchaug | Charlestown, RI | Summer 2026 Be the heartbeat of our camp office this summer! Camp Watchaug, located on beautiful Watchaug Pond, is looking for an organized, friendly, and fast-paced Administrative Assistant to support our busy seasonal camp operation. Seasonal Commitment: May-August | Monday-Friday, 8:30 AM-4:00 PM (Some flexibility available) Position Overview: This role is perfect for someone who thrives in a dynamic environment. You'll be the first point of contact for families, staff, and vendors-handling everything from camper inquiries and attendance tracking to coordinating supplies and assisting with daily camp communications. Qualifications: Strong multitasking and organizational skills Excellent communication and customer service abilities Comfortable using computers, email, and basic office tools Experience in a fast-paced setting; prior office or camp experience a plus Friendly, professional, and able to handle confidential information with care What You'll Gain: A key role in a mission-driven, youth-focused organization Opportunities to develop office, communication, and problem-solving skills A supportive and fun camp environment surrounded by nature Free individual YMCA membership Apply Today and help make Camp Watchaug run smoothly and successfully for campers and families alike! EOE

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job Title: Shipping Clerk Company: Pyramid Transport & Cold Storage Compensation: $18.00 - $20.00 per hour, based on experience. Pyramid Transport & Cold Storage is seeking a detail-oriented and reliable Shipping Clerk to join our team in Cranston, RI. This individual will be essential in the efficient and accurate processing of all outgoing shipments within our high-volume cold storage warehouse. This role ensures products are correctly staged, documented, and handled in compliance with cold chain protocols and regulatory requirements, maintaining the integrity of temperature-sensitive goods. Key Responsibilities Process and verify all shipping documentation, including Bills of Lading (BOLs), packing lists, and commercial invoices. Coordinate with carriers and drivers for timely pickup and delivery schedules. Utilize Warehouse Management System (WMS) software for tracking inventory, and generating accurate shipping labels. Communicate effectively with the warehouse operations team, drivers, and customer service regarding scheduling and discrepancies. Maintain organized files of shipping records and ensure compliance with food safety and cold chain protocols. Qualifications & Skills High School Diploma or equivalent. Minimum 2 years of experience in a shipping, receiving, or logistics coordination role, preferably in a cold storage or high-volume warehouse setting. Proficiency with modern Warehouse Management Systems (WMS) and Google Workspace or Microsoft Office equivalent (e.g., Sheets/Excel, Docs/Word). Strong attention to detail and excellent organizational skills. Work Environment & Physical Demands This role requires some exposure to cold and freezer environments (temperatures ranging from 35°F to -10°F). Appropriate cold-weather gear will be provided. Ability to sit or stand for extended periods while performing administrative tasks. Ability to occasionally lift and move packages up to 20 lbs. Will work primarily in an office setting adjacent to a bustling warehouse dock and freezer environment. Compensation & Benefits The position offers a competitive starting wage of $18.00 to $20.00 per hour, commensurate with experience. Pyramid Transport & Cold Storage offers a comprehensive benefits package including: Health, Dental, and Vision coverage Paid Time Off 401(k) retirement plan EEO Statement Pyramid Transport & Cold Storage is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Primary Function Responsible for providing a wide range of secretarial duties and coordinating office procedures in support of the department. Duties and Responsibilities Book appointments, accurately transcribes physician dictation and sleep studies. Maintains files/logs of patients and reports. Fax or courier any reports not sent electronically. Retrieves previous tests and results for physician reference. Handles phone calls from patients, physicians offices, insurance companies, NOVA team, patient financial services and home care companies in support of patient s evaluation, management, testing and treatment. Maintain sleep lab databases which include all testing information, turn around times and pre-authorizations. Obtain preauthorization numbers form third party payers including valid dates and CPT codes for clinic patients. Notifies all physician offices to begin preauthorization process for all sleep study patients. Greet/Receives visitors, answers phone and conveys messages promptly and courteously. Checks patients in to clinic as they arrive and completes registration in EMR. Schedules all sleep studies and clinic visits. This includes obtaining demographics, insurance information and explanation of testing procedures, as needed. Send sleep lab patients an information packet prior to scheduled sleep study. Maintains office equipment and orders supplies as necessary to perform job. Provides monthly statistics for the Accounting department. Types correspondence, reports, meeting minutes, memoranda, special projects, technical correspondence and related materials as requested. Performs all other related duties as assigned. Job Qualifications and Specifications Vocational/Technical training and a minimum of six months job-related experience or equivalent. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.