Office administrator jobs in Richmond, VA - 210 jobs

Salary range: $20-25/hr (Commensurate with experience) Maison Construction is seeking applications for the position of Administrative Assistant / Office Manager. This individual must be highly organized, hard working, focused, and have the ability to multitask effectively. This position is full-time, 40 hours of work per week. Some activities can be done remotely providing some daytime flexibility, but there will be some required office hours as well. Job duties include the following: -Manage company communications with customers, suppliers and subcontractors -Schedule meetings for the company President and Project Coordinator -Customer material selections, and allowances -Customer invoicing and bill payments -Assist in ordering and managing construction materials -Aide in marketing via print, mail, email, and social media -Track company expenses, prepare monthly statements, and work together with the company bookkeeper -Manage a customer database/ Customer Relationship Management (CRM) program -Aide in updating the company website -Organize office files, including all subcontractor insurances and tax information Desired skills include the following: -Excellent computer skills, with proficiency in Microsoft Office programs such as Word and Excel, and knowledge of email. -Familiarity with social media platforms such as Facebook, Instagram, etc., and ideally with the ways to market and advertise thought these channels -Strong interpersonal /teamwork skills -An ability to multitask effectively -Superb organizational skills All applicants are subject to a background check, and must comply with Maison's drug-free workplace policy. Applicants also must have reliable transportation to get to work each day. About Maison: Maison Construction and Renovations is a premier, full service residential general contracting company, specializing in home renovations and additions in the greater Richmond area. Founded in 2013, Maison management brings over 15 years of construction expertise to you. We can assist with all aspects of your project including, concept, design, materials selection, and all phases of construction. We go to all lengths to ensure that your project not only meets your expectations, but does so on time, and on budget. Our ultimate goal is to make your house the home you've always dreamed of. Maison Mission: At Maison, we have a can-do attitude when it comes to our work. Each project is custom-tailored to the goals of our client. We employ a “no boundaries” approach, and will do all that we can do to provide our customers exactly what they envision, and to do so in a cost-effective, professional and timely manner. Our customers have an appreciation for quality craftsmanship and materials, that are seamlessly incorporated into custom designed, inspiring spaces. Whether it is a simple renovation, a.large addition or auxiliary dwelling, complete remodel, or a brand new, custom built home, our commitment to excellence will ensure that each clients' individual's needs, tastes, and goals are achieved. Job Types: Full-time, Part-time Ability to commute/relocate: Richmond, VA (Required) Education: High school or equivalent (Required) Experience: Microsoft Office: 2 years (Required) Administrative: 2 years (Preferred) Language: Spanish (Preferred) Portuguese (Preferred) English (Required)

The Catholic Diocese of Richmond is seeking an Administrative Assistant to support the Office of Black Catholics and the Office of Social Ministry. The Office for Black Catholics fosters the rich diversity of the Black Catholic Community within the Diocese of Richmond. Its mission is to evangelize, enhance, and celebrate the contributions of persons of African descent and the gifts they have to offer the Church and society. The Office of Social Ministry seeks to be rooted in Catholic Social Teaching enabling parishes to be beacons of social justice by fostering collaboration, spiritual growth, and formation among clergy, lay leaders, and volunteers. The Administrative Assistant (AA) is a highly skilled multi-tasker who operates in a fast-paced, ever-changing environment for the Office for Black Catholics, and the Office of Social Ministry. This position will provide excellent customer service with both written and oral communication through in-person interactions, telephone, zoom and email correspondence. This position will be split 50% for the Office for Black Catholics and 50% for the Office of Social Ministry. In addition, the AA assists with event planning, coordinating meetings, serving as the point of contact for expense reports, invoices, and credit card statements, and assisting in administrative aspects of the offices. Responsibilities and Tasks: Performs day-to-day administrative duties to include answering phone calls, distributing the mail, and greeting visitors for the Office for Black Catholics and the Office of Social Ministry. Serve as the point of contact for telephone, email, and print communication for most office contact with parishes, campus ministries and donors. Provides prompt and relevant responses by telephone, e-mail or print communications. Manages event finances including check requests, invoicing, expense reporting, and deposits per Office of Finance procedures. Copies of all submitted items are filed by cost center per instruction. Determine data required and manage the registration process from beginning to end for all assigned programs and events. Performs general administrative duties to include maintenance of administrative files (both physical and electronic), operation of office equipment and preparation of correspondence. Maintains accurate contact databases. Opens, sorts and distributes incoming correspondence and sends out donation acknowledgement letters. Prepares and distributes Newsletters for both Offices with text, pictures, links, feature articles, special events, etc. Updates office websites as needed with text, links, pictures and U tubes video loads on a bi-weekly basis. Edits video loads to include closed captioning when applicable Schedules Diocesan resources as requested. Provide logistical and administrative support and note-taking for office meetings (to include and not limited to Commission Meetings, Task Forces, ad-hoc meetings). Provides registration support for events for either office. Implements logistical support efforts for events sponsored by the Center, to include but not limited to venue liaison, housing, food, maintenance services, and transportation. Attends major events for the Office for Black Catholics and the Office of Social Ministries (approximately five per year). Liaises with administrative assistants from other departments to handle requests and queries from leadership as requested. Manages Black and Indian Grant distributions to parishes and schools in the diocese Performs any other administrative duties as assigned Requirements Knowledge/Skills: Strong computer skills including: o Microsoft Office (Word, Excel, PowerPoint, and Outlook) o Web Design skills o Diocesan systems (Parish Soft and Resource Scheduler) o Online evaluation tools (i.e. Survey Monkey) Detail-oriented, creative and highly organized. Ability to multitask and prioritize tasks in an office setting and at events. Ability to work in a fast-paced changing environment. Ability to maintain pastoral sensitivity and confidentiality. Good "people skills" are required. A working knowledge of Catholic Church and Catholic Social Teaching. Cultural intelligence as well as knowledge and understanding of black culture. Must have a valid driver's license. Education Required: Associates Degree is preferred. Years and Types of Experience: 2 years office experience recommended. Paid or voluntary parish experience recommended. Project coordination or event planning experience is highly recommended.

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Bering Straits Professional Services (BSPS). a company within the BSNC family, is currently seeking a qualified Administrative Assistant for employment at DLA Weapons Support (Richmond, VA). This individual will assist the Equal Employment Opportunit Administrative Assistant, Administrative, Microsoft, Monitoring, Assistant, Operations, Manufacturing

Brooks Real Estate, Inc., established in 1885, has a long-standing history of serving Williamsburg as a family-run business rooted in strong community values. Dedicated to playing a significant role in local services, Brooks Real Estate continues to uphold its commitment to excellence. The company's leadership and owners have been actively involved in local and state REALTORS associations, including serving as Presidents of the Williamsburg Area Association of REALTORS . Role Description This is a full-time on-site role for an Administrative Assistant, located in Williamsburg, VA. Responsibilities include providing administrative assistance, managing phone communication with excellent etiquette, clerical support, and assisting executive staff with day-to-day tasks. The Administrative Assistant will play a key role in maintaining efficient office operations and ensuring effective communication across the organization. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Communication and Phone Etiquette skills Ability to execute Clerical tasks with attention to detail Excellent organizational and time-management abilities Proficiency in office applications and technology Ability to work collaboratively in a team environment Requires at least five years of administrative experience. Provides support and administrative coordination to multi-departments and recurring activities. Some interface with accounting. Must have a full complement of technology skills, i.e.: Word, excel, etc.. Front desk skills are required. Requires minimal supervision. Knowledge of real estate services preferred.

You answer phones like a pro, juggle details without breaking a sweat, and make people feel instantly welcome. As our Front Desk Administrator, you'll be the heartbeat of the office-supporting leadership, HR, and daily operations while delivering an exceptional experience to everyone who walks through the door. Serves as the face of the company by providing an excellent impression to callers and visitors and directing them appropriately by phone or in person. Support administrative duties in the office and ensure that office is operating smoothly. Provide administrative support to Senior Leadership. Provide general administrative support for Human Resources. Essential Duties and Responsibilities: Administrative Support (75%) Answer telephone, screen, and direct calls Greet and assist visitors to appropriate destination Effectively oversee the front entrance and prioritize daily visitor/vendor schedules and tasks Awareness of employee availability to better assist visitors and callers Maintain responsibility for general office upkeep and “look and feel” Monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff. Utilize Corporate Credit Card to purchase supplies, food and items necessary for office, kitchen, daily operations, events and meetings Keep kitchen areas stocked, clean, and functional Assist HR team with maintaining accurate physical filing systems including new hire paperwork, medical clearance documents, and moving terminated employee files Send out mass mailings including required HR disclosure paperwork Facilitate arrangements for sales and marketing conferences including shipping equipment and marketing materials as requested Maintain inventory of marketing materials Serve as the key point of contact for main office vendors, such as maintenance, mailing, supplies, equipment repair and anything building & office related Monitor office machines and systems, and problem-solve issues as needed (including copiers, conference room scheduling, etc) Receive deliveries, sort and distribute incoming mail and handle outgoing packages including scheduling pickups Assists with onboarding new employees with workspace set-up and providing corporate apparel Other administrative duties as assigned Event Planning (25%) Assist Executive Assistant arranging event services for monthly and annual planning meetings, company Christmas party, and other events as determined by CEO. Includes logistical research and planning, day-of support, and timely event expense submissions. Coordinate food, beverages and other necessary items for onsite company meetings and events Other event planning duties as assigned Skills and Abilities Required: Excellent verbal and written communication skills Professional presentation and appearance Customer service orientated Positive attitude Strong organizational and planning skills Attention to detail Advanced Microsoft Office Suite computer skills Interpersonal skills in order to deal effectively with a variety of people Ability to relate and communicate with employees at all levels within the organization Ability to multi-task and work in a fast-paced environment Reliable and flexible Contacts: Significant daily contact with both internal and external customers, vendors, etc. Provide occasional administrative support for Richmond based leadership team, HR and visiting Sr. Leaders when needed Daily contact with Richmond based personnel Decision/Judgment: Independent judgment is used regarding day-to-day processes and procedures Guidance from management is provided for matters involving money, or for issues that will have a broad or company-wide impact Decisions are guided by a general understanding of the company's mission, vision, values, standards of operation and mutually determined strategies and objectives Effort/Working Conditions: Job is performed in a typical office environment, with no unusual physical requirements Some flexibility is required including occasional overtime to meet seasonal or other peak workload demands Onsite position Education and Experience Required: Bachelor's degree or equivalent knowledge is preferred but not required Related experience of at least 1 year is required Previous experience in an Administrative Assistant or similar role desired On the job training for a person with the required education and experience will take approximately 3-6 months

Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight. A subsidiary of Estes Express lines with corporate located in Richmond, Virginia, EFW is uniquely backed by Estes Express Lines' extensive line haul network providing EFW clients with a hybrid transportation network. The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch. We are proud to offer highly competitive pay and a comprehensive benefits package, including: Paid vacation, sick time, and holidays 401(k) plan with company match Medical, dental, and vision insurance Short- and long-term disability plans Life and accidental death & dismemberment insurance Job referral bonus program Responsibilities The Microsoft Dynamics 365 Business Central Administrator will oversee the administration, maintenance, customization, and support of our Microsoft Dynamics 365 Business Central platform. The ideal candidate will have a strong technical background, excellent problem-solving skills, and the ability to work collaboratively with various departments to optimize our Dynamics 365 environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Manage and maintain Dynamics 365 environments, including production, testing, and development instances. Configure and customize Dynamics 365 modules to meet business requirements. Develop and implement security roles, workflows, and business processes. Update financial protocols as needed. Provide technical support and troubleshooting for end-users. Manage system upgrades, patches, and enhancements. Create and maintain documentation for system processes and user guides. Collaborate with stakeholders to gather requirements and implement solutions. Develop and run reports using various reporting tools. Manage data migration, integration, and data quality initiatives. Train end-users on Dynamics 365 functionality and best practices. Ensure compliance with security standards and best practices. Provide technical support and training to end-users. Comply with company C-TPAT and TSA security procedures. Perform other duties as assigned. Qualifications QUALIFICATIONS Strong understanding of Dynamics 365 Business Central. Proficiency in customizing Dynamics 365 using Power Platform tools (Power Apps, Power Automate, Power BI). AL programming language and object-oriented programming experience and expertise. Experience with SQL Server and database management. Familiarity with Visual studio code and the AL extension for development. Familiarity with Dynamics 365 security models and data management. Strong analytical, problem-solving and communication skills. May be asked to participate in an afterhours on call support rotation. Must be eligible to work in the United States. At this time, EFW will not sponsor a new applicant for employment authorization for this position. EFW prides itself on the quality of its employees and as such, candidates who receive a job offer will be required to successfully pass a drug screen and a background check. EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status. Preferred Qualifications: Microsoft Certified: Dynamics 365 Finance Functional Consultant Associate Certification. AL programming language experience and expertise. Experience with Azure cloud services. Knowledge of C# and .NET framework. Familiarity with Agile methodologies. EFW is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Description: C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry. C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it's rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system's lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation. C.W. Wright is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. PrimeLine is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive. We are currently recruiting for a full-time, benefit-eligible, Operations Support Specialist to join our busy construction office team at our Corporate Office in South Chesterfield, VA What We Offer: Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days. Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance 401(k) Plan: With company match to help you plan for your future. Paid Time Off: Including holidays and vacation. Additional Benefits: Various ancillary perks to support your well-being. Job Description As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you! Key Responsibilities: Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies. Invoicing: Handle weekly billing for T&M-based work; ensure proper documentation for billing processes. Crew Logs: Maintain and distribute daily crew location logs. Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting. Material Billing: Identify and invoice direct billable materials related to T&M contracts. Utility Coordination: Secure site utilities as needed by field supervisors. Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits. General Support: Assist division staff with daily operations and maintain division files. Requirements: Education: High School diploma or equivalent Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform. Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training. Detail-oriented with strong organizational and time management abilities; ability to multitask and communicate effectively at all organizational levels. Desire to work collaboratively in a team environment. Strong problem-solving skills and proactive attitude. Demonstrate experience building relationships and communicating effectively with a number of stakeholders in previous roles. Additional information All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Benefits: * 401(k) matching * Free uniforms * Health insurance Benefits/Perks * Paid time off * Health insurance * Dental insurance * Retirement benefits * Employee referral incentives * Great small business work environment * Flexible scheduling * Additional perks! Job Summary To manage operations for an urgent care clinic. Manage all non-physician clinic staff. Ensure quality of patient care. Ensure maintenance of clinic building and supplies. Ensure complete and accurate charges are attributed to each patient. This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Responsibilities * Recruit, hire, and complete onboarding processes for various roles; front office medical receptionist, medical assistant, x-ray, and other positions * Supervise, evaluate, and execute performance evaluations of non-provider staff * Partner with Medical Director to ensure that medical care is delivered in accordance with physician instructions and that high-quality care is rendered * Ensure staff compliance with company policies and procedures and state and federal rules and regulations * Lead and organize staff meetings, daily huddles, and in-service programs * Spearhead the resolution of patient and staff concerns while continually monitoring patient satisfaction through various tools * Ensure compliance with front office procedures and accuracy of financial transactions * Ensure maintenance and cleanliness of the facility, and adequate stock of regular medical and janitorial supplies * Monitor various key performance indicators and put programs in place for continual improvement Qualifications * Bachelor's degree preferred * A minimum of two years experience working in a supervisory role in a medical office preferred * Demonstrated skills in written, verbal, and consultative communications * Ability to deliver high levels of customer service and achieve customer satisfaction * Understanding of compliance and regulatory guidelines Company Overview American Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability. AFC is the parent company of AFC Franchising, LLC (AFCF). Compensation: $50,000.00 - $60,000.00 per year PS: It's All About You! American Family Care has pioneered the concept of convenient, patient-centric healthcare. Today, with more than 250 clinics and 800 in-network physicians caring for over 6 million patients a year, AFC is the nation's leading provider of urgent care, accessible primary care, and occupational medicine. Ranked by Inc. magazine as one of the fastest-growing companies in the U.S., AFC's stated mission is to provide the best healthcare possible, in a kind and caring environment, while respecting the rights of all patients, in an economical manner, at times and locations convenient to the patient. If you are looking for an opportunity where you can make a difference in the lives of others, join us on our mission. We invite you to grow with us and experience for yourself the satisfying and fulfilling work that the healthcare industry provides. Please note that a position may be for a company-owned or franchise location. Each franchise-owned and operated location recruits, hires, trains, and manages their own employees, sets their own employment policies and procedures, and provides compensation and benefits determined by that franchise owner. Company-owned locations provide a comprehensive benefits package including medical, dental, vision, disability, life insurance, matching 401(k), and more. We are an Equal Opportunity Employer.

会社概要 株式会社山口製作所は,自動車部品の製造・販売を行うメーカーです。 1950年の創業以来,塑性加工や切削加工を軸に,樹脂成形やソレノイド組立など新たな技術にも挑戦。静岡県沼津市に本社を構え,国内外13拠点でグローバルに事業を展開しています。 私たちは,「ヒトの可能性を引き出し,モノ・コトづくりで豊かな未来をつくり出す」というパーパスのもと,変化の激しい時代に適応し,常に挑戦を続けています。そして,その挑戦を通じて,業界の「ロールモデル」となる企業を目指します。 新たな可能性に挑戦し続ける山口製作所で,一緒に未来をつくりませんか？ 山口製作所のリアルをチェック！ 「どんな人が働いているの？」「会社の雰囲気は？」 そんな疑問を解決するコンテンツをSNSで発信中！ 🔹 社長の経歴に触れる → 社長インタビュー記事 🔹 社員のリアルな声を知る → 社員インタビュー記事 🔹 職場の雰囲気をのぞき見！ → Instagram 私たちが大切にする価値観 誠実に,信頼を築こう 誠実な行動の積み重ねが信頼を生む。人・社会・未来に対して,誠実であり続ける。 即,動こう 行動の速さが,新たな可能性を生み出す。圧倒的なスピードを私たちの武器に。 壁を越えて,ひとつになろう 周囲を巻き込み,個を超えた力を生み出す。ともに挑み,未来を切り拓く。 やり抜いて,成果を出そう 失敗を恐れず挑戦し,最後までやり抜く。結果にこだわる姿勢が,価値を生み出す。 English follows1. 募集背景・ポジション概要 米国子会社（YAMAGUCHI MFG USA, Inc.）において,在庫引当管理およびインサイドセールス業務を担っていただけるバイリンガル人材を募集します。 現在,在庫引当業務は米国人スタッフが担当していますが,その業務の統括・管理を担っていただくポジションです。また,インサイドセールス担当として,取引先および日本本社との日常的な調整・連絡業務を含む営業サポート全般を担当していただきます。 2. 主な業務内容 在庫引当業務の管理（新規部品を含む納品スケジュール調整を含む） インサイドセールス業務 取引先との日常的な連絡・納期や仕様等の調整対応 見積依頼対応およびステータスの一元管理 日本本社との各種調整（在庫・見積・品質等に関する確認） 経理補助業務（帳簿入力など簡易的な会計処理） Microsoft Excel を活用した各種データ管理・文書作成（Word,Outlook等も使用） 3. 勤務地・勤務条件 勤務地： YAMAGUCHI MFG USA, Inc.（YUS 米国法人） 住所： 1771 Sheridan St, Richmond, IN 47374 USA 勤務時間： 8:00～17:00（月～金） 出張： 基本的に発生なし 雇用形態： 正社員（試用期間3ヶ月） 給与： 年収 $50,000～$60,000（スキル・経験により応相談） ビザサポート： 原則としてスポンサーなし。ただし,学生のOPTビザ保持者は応相談 就労資格： 米国内での就労資格を有する方を原則とします 4. 求める経験・スキル 必須条件： 日本語・英語のバイリンガルスキル（読み書き・会話ともにビジネスレベル） Microsoft Office（特にExcel）を用いた業務経験 日本本社・現地スタッフとの業務調整およびコミュニケーション経験 ものづくり企業での物流・在庫管理に関する経験 歓迎条件： インサイドセールス業務の実務経験 会計・経理に関する基本的な知識（帳簿入力レベル） 5. 求める人物像（ソフトスキル） 優れたコミュニケーション力と調整力を持つ方 数字や細かい業務に注意を払える方 異文化理解力があり,日米間の橋渡し役としての立場を楽しめる方 国籍・言語面： 日本人が望ましいが,日系企業での勤務経験があれば他国籍も応相談 言語・文化理解： 日本本社との業務調整がスムーズに行える方 対人関係： 日本人・米国人スタッフの双方と良好な関係構築ができる方 6. 福利厚生 医療保険補助： 本人分 月$400支給 有給休暇： 初年度10日付与 通勤手当： 支給なし リモート勤務： 不可 7. 使用ツール・システム Microsoft Excel（在庫・見積・帳簿入力等の主要ツール） その他,Microsoft Word,Outlook 等のOfficeツールを日常的に使用 その他システムは未導入（すべてMS Officeで管理） 1. Background & Position Overview We are seeking a bilingual professional to join our U.S. subsidiary, YAMAGUCHI MFG USA, Inc., to manage inventory allocation and inside sales operations. Currently, inventory allocation is handled by American staff, but this position will oversee and manage those operations. As an Inside Sales Representative, you will also be responsible for comprehensive sales support, including daily coordination and communication with clients and our Japan headquarters. 2. Main Responsibilities Management of inventory allocation operations (including delivery schedule coordination for new parts) Inside sales duties Daily communication and coordination with clients regarding delivery schedules, specifications, etc. Handling quotation requests and centralized management of their status Various coordination tasks with Japan headquarters (confirmation of inventory, quotations, quality, etc.) Basic accounting support (such as bookkeeping entries) Data management and document creation using Microsoft Excel (as well as Word, Outlook, etc.) 3. Work Location & Conditions Location: YAMAGUCHI MFG USA, Inc. (YUS US Corporation) Address: 1771 Sheridan St, Richmond, IN 47374 USA Working hours: 8:00 AM - 5:00 PM (Monday to Friday) Business trips: Generally not required Employment type: Full-time employee (3-month probationary period) Salary: $50,000-$60,000 per year (negotiable based on skills and experience) Visa support: No sponsorship in principle; however, OPT visa holders may be considered Work eligibility: Applicants must be eligible to work in the U.S. 4. Required Experience & Skills Mandatory: ilingual proficiency in Japanese and English (business-level reading, writing, and conversation) Experience using Microsoft Office, especially Excel Experience coordinating and communicating with both Japan headquarters and local staf Experience in logistics and inventory management at a manufacturing company Preferred: Practical experience in inside sales Basic knowledge of accounting/bookkeeping 5. Desired Personal Qualities (Soft Skills) Excellent communication and coordination skills Attention to detail and accuracy in numerical and administrative tasks Cross-cultural understanding and enjoyment in acting as a bridge between Japan and the U.S. Nationality/Language: Japanese preferred, but other nationalities with experience at Japanese companies will be considered Language/Cultural Understanding: Ability to coordinate smoothly with Japan headquarters Interpersonal Skills: Ability to build good relationships with both Japanese and American staff 6. Benefits Medical insurance subsidy: $400/month for the employee Paid vacation: 10 days in the first year Commuting allowance: Not provided Remote work: Not permitted 7. Tools & Systems Used Microsoft Excel (primary tool for inventory, quotations, bookkeeping, etc.) Daily use of other Microsoft Office tools such as Word and Outlook No other systems currently implemented (all management is done via MS Office)

About the Role Support meaningful employment outcomes behind the scenes. The Administrative Coordinator for Employment Services plays a key role in helping individuals with disabilities successfully navigate employment programs at SOAR365. This part-time position is ideal for a detail-oriented, people-focused professional who enjoys coordination, collaboration, and person-centered work. You'll work closely with participants, families, schools, and community partners to ensure smooth onboarding, accurate documentation, and strong administrative support for employment services. Who We Are: SOAR365 For more than 70 years, SOAR365 has been dedicated to supporting individuals and families living with disabilities. Our innovative programs and compassionate services are thoughtfully designed to meet real-world needs at every stage of life. Today, SOAR365 has a profound impact on more than 2,000 people and their families across the Greater Richmond area. Whether through employment, therapy, respite, or recreation, we're proud to help people of all abilities thrive. We are also proud to be recognized as an Employer of Choice, offering competitive benefits, professional development opportunities, and a supportive environment where employees feel valued, empowered, and connected to meaningful work. Key Responsibilities & Duties In this role, you will be responsible for scheduling and facilitating intake and enrollment meetings, completing required intake documentation and assessments, and developing individualized Employment Plans in collaboration with participants and their support teams. This role coordinates closely with Human Resources to ensure the timely completion of onboarding paperwork for student and adult work experiences, tracks and documents participant progress toward employment goals, and supports individuals and families in navigating available resources. Additional duties include active participation in planning meetings related to Pre-ETS, Customized Employment, and Supported Employment; maintaining accurate records within the electronic health record system; ensuring compliance with federal and state regulations; collaborating across SOAR365 departments; and maintaining up-to-date knowledge of community employment and training resources. Requirements & Qualifications Qualified candidates must hold a bachelor's degree in special education, vocational rehabilitation, or a related human services field. Candidates should demonstrate knowledge of employment services, person-centered planning, and vocational supports, along with strong organizational, communication, and documentation skills. Proficiency with computers and data management systems is required, as is the ability to analyze information accurately and maintain confidentiality in compliance with HIPAA. The ideal candidate is collaborative, detail-oriented, and able to travel between program and community sites as needed to support service delivery. Total Rewards & Benefits Our market-competitive total rewards package includes: Merit increases Comprehensive health, dental, and vision coverage 12 paid holidays Sick and vacation leave Immediate access to your paycheck through ZayZoon Short- and long-term disability benefits Flexible spending accounts (FSA) 403(b) retirement plan with employer match and immediate vesting Life insurance Employee development and training programs Wellness programs Discounted tuition to South University How to Apply To apply for this position, a completed SOAR365 application is required. Equal Opportunity & Workplace Commitment SOAR365 is an EO/AA Employer and welcomes applicants who are Veterans, individuals with disabilities, and those from other protected categories. We are a Drug-Free Workplace. Reasonable Accommodations If you need reasonable accommodation when applying for a position on our website, please contact us at ************** and ask for Human Resources.

We are seeking an organized, reliable, and detail-oriented Office Administrator/Dispatcher to join our growing HVAC team. This individual will coordinate daily service calls, support field technicians, and manage administrative and customer service functions to ensure smooth operations and exceptional customer experiences. Key Responsibilities Answer and route incoming calls in a courteous and professional manner Schedule, assign, and dispatch service calls to technicians based on location, expertise, and workload Communicate effectively between customers, technicians, and management throughout each job Update and maintain the daily service schedule and job status in the company system Process job tickets, customer payments, and related documentation accurately and efficiently Handle administrative duties such as filing, scanning, data entry, and record management Assist with customer inquiries, billing, and warranty information when needed Monitor technician time and ensure service logs are completed correctly Support management with reporting, payroll assistance, and compliance documentation Maintain a professional and positive attitude in a fast-paced environment All other duties assigned Benefits Competitive hourly pay based on experience Health, Dental, and Vision Insurance 401(k) with company match after one year of service Paid Time Off (Vacation, Holidays) Supportive, family-oriented company culture Qualifications High School Diploma or GED required; Associate's degree preferred 1-3 years of experience in office administration, dispatching, or customer service (HVAC or related trade preferred) Proficiency in Microsoft Office (Word, Excel, Outlook) and dispatching/scheduling software, Paycom HRIS. Strong organizational and multitasking skills Excellent communication, problem-solving, and customer service abilities Dependable, punctual, and team-oriented

Job Description StyleCraft Homes is a locally owned family of companies with the mission to Create Communities that Inspire People to Live Up. We are seeking a highly organized and proactive Office Coordinator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks, coordinating events, and supporting staff. This position requires strong communication skills, attention to detail, and the ability to multitask effectively in a dynamic environment. This role is 100% onsite and in person. Duties Oversee daily office operations and ensure a productive work environment. Manage calendars, schedule meetings, and coordinate appointments. Manages conference rooms and all technology in the office. Organizes and manages building and office maintenance. Greets visitors, answers phone and directs inquiries professionally. Assist in event planning, including organizing logistics and vendor management for company events. Maintains system and security access. Perform clerical tasks such as filing, data entry, and maintaining office supplies inventory. Communicate effectively with staff, vendors, and clients to facilitate smooth operations. Maintain accurate records of schedules and appointments for all departments. Requirements Proven experience in office management or administrative roles. Strong drive to meet deadlines and find solutions timely. Strong organizational skills with the ability to manage multiple tasks simultaneously. Highly professional, clear communicator with the ability to work independently within a fast-paced environment with sometimes shifting priorities Excellent communication skills, both verbal and written. Tech savvy, comfortable utilizing multiple systems and troubleshooting issues. Experience in event planning and vendor management is highly desirable. Ability to work independently as well as part of a team. A proactive approach to problem-solving and decision-making. We offer an excellent compensation and a comprehensive benefits package, including medical/dental/vision/prescription insurance, 401(k) with a company match, income protection insurance, and much more! Join us as an Office Coordinator where you can contribute to our team's success become part of a collaborative team.

Village Behavioral Health is seeking a highly organized, detail-driven Office Administrator / HR Support professional to keep our office running smoothly and support HR operations. If you thrive in a fast-paced environment, love keeping things organized, and want a role where your work truly matters this is the job for you. What You'll Do Serve as the main point of contact for staff, visitors, and vendors Manage office operations, shared inboxes, scheduling, and supply ordering Process incoming and outgoing mail; track time-sensitive Medicaid/licensing documents Support accounts payable: invoices, receipts, vendor communication Assist HR with onboarding, orientation, PEC tracking, and personnel file maintenance Upload documents into BambooHR, maintain digital personnel files Track supply inventory, maintenance requests, grocery cards, and equipment Support leadership with audits, compliance, and special projects What We're Looking For 1-2+ years administrative, office management, HR support, or customer service experience Strong skills in Microsoft Office, email systems, and document management Exceptional organization, communication, and follow-through Ability to multitask and manage deadlines in a fast-paced environment Experience with BambooHR, Relias, accounts payable, or healthcare/behavioral health settings is a plus Why Join Village Behavioral Health? Mission driven behavioral health agency Growth oriented environment Supportive leadership Meaningful work serving individuals, families, and communities Apply Today! If you're dependable, organized, and ready to support a team dedicated to making a difference, we'd love to meet you. Equal Employment Opportunity (EEO) Village Behavioral Health (VBH) is an Equal Opportunity Employer committed to equity, diversity, and inclusion. We encourage applicants from all backgrounds to apply.

The Office Administrator will be responsible for maintaining company records, providing administrative and communication support, and maintaining the day-to-day operations across the branch. Must be detail-oriented, excellent communication skills, and able to multi-task. RESPONSIBILITIES Serve as an initial contact for the branch by answering the phone and directing calls to the appropriate team member Ensures a seamless billing process for our customers Accounts Payable invoice entry Assist the branch manager with administrative tasks Utilize different software applications such as MS Word MS Excel, and MS PowerPoint to maintain accurate records Accept and disseminate incoming mail; accordingly, Prepare outgoing mail and correspondence, including e-mail, couriers, and deliveries Create and maintain a filing system for physical records Maintain office supply inventories and purchasing needs Always maintain strict confidentiality Demonstrates a commitment to company mission, vision, and core values REQUIREMENTS High school diploma/GED required 1+ years of experience in an administrative setting Excellent verbal and written communication and presentation skills Superior interpersonal skills with the ability to interact with employees at all levels of the organization Ability to think independently and critically, analyze and solve problems, and successfully implement solutions Possess a strong attention to detail Effective time management and prioritization skills; must be flexible and demonstrate the ability to change course quickly as needed Experience with Microsoft applications BENEFITS Medical Insurance Dental Insurance Vision Insurance Company Paid Life Insurance Disability Insurance 401(k) (with company matching) Paid Time Off Paid Holidays

Job Description The Office Administrator will be responsible for maintaining company records, providing administrative and communication support, and maintaining the day-to-day operations across the branch. Must be detail-oriented, excellent communication skills, and able to multi-task. RESPONSIBILITIES Serve as an initial contact for the branch by answering the phone and directing calls to the appropriate team member Ensures a seamless billing process for our customers Accounts Payable invoice entry Assist the branch manager with administrative tasks Utilize different software applications such as MS Word MS Excel, and MS PowerPoint to maintain accurate records Accept and disseminate incoming mail; accordingly, Prepare outgoing mail and correspondence, including e-mail, couriers, and deliveries Create and maintain a filing system for physical records Maintain office supply inventories and purchasing needs Always maintain strict confidentiality Demonstrates a commitment to company mission, vision, and core values REQUIREMENTS High school diploma/GED required 1+ years of experience in an administrative setting Excellent verbal and written communication and presentation skills Superior interpersonal skills with the ability to interact with employees at all levels of the organization Ability to think independently and critically, analyze and solve problems, and successfully implement solutions Possess a strong attention to detail Effective time management and prioritization skills; must be flexible and demonstrate the ability to change course quickly as needed Experience with Microsoft applications BENEFITS Medical Insurance Dental Insurance Vision Insurance Company Paid Life Insurance Disability Insurance 401(k) (with company matching) Paid Time Off Paid Holidays

Summary/Objective We are a high-volume dermatology practice searching for a business office representative who either has a certification in medical coding or is studying to receive one in the near future. This listing is for a full-time hybrid position in our Richmond, VA office and may include a combination of medical coding, insurance and self-pay billing, self-pay collections, and medical records processing. The ideal candidate will be extremely detail oriented, an expert multitasker, and an independently motivated worker who takes initiative and has a strong desire to learn. This person will be working closely and collaboratively with our current team to reach shared professional goals and meet project deadlines. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Veradigm medical software preferred. Experience using Microsoft Office Suite programs including Word, Excel, Teams, and Power Point required. Utilizes knowledge of CPT, ICD-10, HCPS coding guidelines plus all applicable federal, state, local, and payer specific directives to analyze and interpret patient medical records, encounter sheets and/or reports in order to assign, verify, and/or sequence accurate codes from the patient medical records. Identifies, analyzes, and resolves claim denial payment issues according to established departmental policies and independently resolves all coding associated payer denials by providing supporting medical documentation to the payer or correcting the internal claim error. Efficiently assists customers with patient billing inquiries. Identifies unpaid balances (insurance and patient) through A/R reports and takes appropriate actions. Generates revenue by making payment arrangements; collecting accounts; monitoring and pursuing delinquent accounts. Collects delinquent account balances by establishing payment arrangements with patients; monitoring payments; and following up with patients when payment lapses occur. Assists in reviewing accounts and preparing them for outside collections. Posts patient and insurance payments (including electronic payments) and performs daily reconciliation of payments. Communicates regularly with providers as needed to clarify documentation issues or other related issues pertaining to both coding and billing. Completes medical form requests, supplies patients with completed documentation, including but not limited to cancer policies and disability request forms. Issues billing statements and tracks payments for the release of medical records in accordance with federal and state guidelines. Follows procedures, protocols, and rules to perform job duties while adhering to policies set forth by the company. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Required Skills Patient Care Focused Ethical Conduct Personal Effectiveness/Credibility Technical Capacity Time Management Attention to Detail Communication Skills Collaborative Problem Solving SupervisoryResponsibility This role has no supervisory responsibilities. Employee reports directly to the Bookkeeping supervisor. WorkEnvironment After a 90-day probationary period this job will operate in a hybrid office setting where the employee will work every other day in the office/ at home. Employee will utilize standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. PhysicalDemands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Perform tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, use of a computer and using general office equipment - fax machines, telephones, copiers, and scanners. Have a sufficient ability to communicate, through sight, hearing, and/or otherwise, to perform assigned tasks, and maintain proper job safety conditions. Demonstrate cognitive ability to: Follow directions and routines Work independently with appropriate judgment Concentrate, memorize, and recall Identify logical connections and determine the sequence of response Position Type and Expected Hours of Work This is a full-time position. Days and typical hours of work are Monday through Thursday, 7:30 a.m. to 5 p.m. and Fridays 7:30 a.m. to 12:45 p.m. Travel No travel is expected for this position. Required Education and Experience High school diploma or GED diploma. Knowledge of ICD-10, CPT and HCPCS. Must have experience with insurance follow-up on denials and appeals. Preferred Education and Experience Three years of experience in the medical field. Certified Professional Coder certification or an associate's degree in medical coding. Additional Eligibility Qualifications None required for this position. Work Authorization/Security Clearance Must be authorized to work in the United States of America. Must acknowledge and agree to the practice's drug and alcohol policies and a criminal background check. Dermatology Associates of Virginia is an Equal Employment Opportunity (EEO) employer.

Summary/Objective We are a high-volume dermatology practice searching for a business office representative who either has a certification in medical coding or is studying to receive one in the near future. This listing is for a full-time hybrid position in our Richmond, VA office and may include a combination of medical coding, insurance and self-pay billing, self-pay collections, and medical records processing. The ideal candidate will be extremely detail oriented, an expert multitasker, and an independently motivated worker who takes initiative and has a strong desire to learn. This person will be working closely and collaboratively with our current team to reach shared professional goals and meet project deadlines. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Veradigm medical software preferred. Experience using Microsoft Office Suite programs including Word, Excel, Teams, and Power Point required. Utilizes knowledge of CPT, ICD-10, HCPS coding guidelines plus all applicable federal, state, local, and payer specific directives to analyze and interpret patient medical records, encounter sheets and/or reports in order to assign, verify, and/or sequence accurate codes from the patient medical records. Identifies, analyzes, and resolves claim denial payment issues according to established departmental policies and independently resolves all coding associated payer denials by providing supporting medical documentation to the payer or correcting the internal claim error. Efficiently assists customers with patient billing inquiries. Identifies unpaid balances (insurance and patient) through A/R reports and takes appropriate actions. Generates revenue by making payment arrangements; collecting accounts; monitoring and pursuing delinquent accounts. Collects delinquent account balances by establishing payment arrangements with patients; monitoring payments; and following up with patients when payment lapses occur. Assists in reviewing accounts and preparing them for outside collections. Posts patient and insurance payments (including electronic payments) and performs daily reconciliation of payments. Communicates regularly with providers as needed to clarify documentation issues or other related issues pertaining to both coding and billing. Completes medical form requests, supplies patients with completed documentation, including but not limited to cancer policies and disability request forms. Issues billing statements and tracks payments for the release of medical records in accordance with federal and state guidelines. Follows procedures, protocols, and rules to perform job duties while adhering to policies set forth by the company. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Required Skills Patient Care Focused Ethical Conduct Personal Effectiveness/Credibility Technical Capacity Time Management Attention to Detail Communication Skills Collaborative Problem Solving SupervisoryResponsibility This role has no supervisory responsibilities. Employee reports directly to the Bookkeeping supervisor. WorkEnvironment After a 90-day probationary period this job will operate in a hybrid office setting where the employee will work every other day in the office/ at home. Employee will utilize standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. PhysicalDemands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Perform tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, use of a computer and using general office equipment - fax machines, telephones, copiers, and scanners. Have a sufficient ability to communicate, through sight, hearing, and/or otherwise, to perform assigned tasks, and maintain proper job safety conditions. Demonstrate cognitive ability to: Follow directions and routines Work independently with appropriate judgment Concentrate, memorize, and recall Identify logical connections and determine the sequence of response Position Type and Expected Hours of Work This is a full-time position. Days and typical hours of work are Monday through Thursday, 7:30 a.m. to 5 p.m. and Fridays 7:30 a.m. to 12:45 p.m. Travel No travel is expected for this position. Required Education and Experience High school diploma or GED diploma. Knowledge of ICD-10, CPT and HCPCS. Must have experience with insurance follow-up on denials and appeals. Preferred Education and Experience Three years of experience in the medical field. Certified Professional Coder certification or an associate's degree in medical coding. Additional Eligibility Qualifications None required for this position. Work Authorization/Security Clearance Must be authorized to work in the United States of America. Must acknowledge and agree to the practice's drug and alcohol policies and a criminal background check. Dermatology Associates of Virginia is an Equal Employment Opportunity (EEO) employer.