Office administrator jobs in Rochester, NY - 200 jobs

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. A Creation Technologies Program Administrator is a support-focused role that works alongside Program Managers and cross functional teams to ensure the smooth execution of manufacturing programs. While a Program Manager is responsible for high -level program oversight, the Program Administrator focuses on administrative, operational, and logistical that help the program run efficiently and drive customer success. The position involves detailed coordination, communication, documentation, and tracking of the various aspects of the program. This role supports program managers, cross-functional teams, and, increasingly, customers to ensure seamless execution and delivery of manufacturing programs. DUTIES AND RESPONSIBILITIES include, but not limited to: • Manages and organizes program documentation, ensuring plans, purchase orders, invoices, and reports are current and accessible for stakeholders. • Reviews and confirms customer production Purchase Orders (PO) and Return Material Authorization (RMAs), maintaining order alignment through open order reconciliation. • Prepares and sends customer Accounts Receivable (AR) statements, reviews invoices, and resolves discrepancies. • Coordinates and schedules meetings, ensuring cross-functional alignment among engineering, production, procurement, and customers. • Tracks deliverables and milestones, notifying teams of deadlines and potential delays, and their impact to the customer. • Assists in managing production schedules to ensure on-time delivery, processing, and shipment of RMAs. • Tracks order and finished goods status, liaising with planning and logistics for accurate order placement and delivery. • Supports shipping logistics, including handling documents, tracking shipments, and managing customs paperwork if needed. • Acts as a customer contact point, providing updates, addressing inquiries, and escalating issues while ensuring smooth information flow. • Prepares status reports detailing program progress, risks, and performance metrics, including financial summaries and milestone tracking. • Maintains and drives data tracking for Key Performance Indicators (KPIs) such as on-time delivery and cost performance, providing insights for decision-making. • Tracks resolution of production delays or defects, ensuring follow-ups are completed to maintain program progress. • Documents and improves internal processes to enhance manufacturing support program execution. • Supports the program manager in resolving operational issues, tracking open items, and implementing process improvements. • Other duties and responsibilities as assigned. QUALIFICATIONS: Education and Required Experience • Associate degree or equivalent combination of education and experience • Accumulated 1-2 years of hands-on experience in an operations support, customer service or administrative role. • Experience with an Enterprise Resource Planning Systems such as Oracle or similar systems is an asset. SKILLS REQUIRED: • Must be highly organized with the ability to manage multiple tasks, deadlines, and stakeholders simultaneously. • Attention to detail is crucial, particularly when it comes to managing documents, schedules, and tracking project data. • Strong verbal and written English communication skills are necessary for collaborating with cross-functional teams and customers. The role requires frequent updates, coordination, and sometimes negotiation to ensure smooth program execution. • Basic to intermediate proficiency with MS Office (Excel and PowerPoint) • A general understanding of electronics manufacturing processes, terms, and technologies (e.g., printed circuit board assembly (PCBA), component sourcing) is beneficial to communicate effectively with technical teams. • Familiarity with supply chain management, logistics, or procurement processes is an asset. In compliance with pay transparency requirements, the anticipated starting pay for new hires for this position is between $21.80 - $31.35 per hour. Full-time employees are also eligible for performance based bonuses and benefits. This is not a guarantee of compensation or salary, as a final offer amount may vary based on factors including but not limited to experience, education, location, and shift. The specific programs and options available to an employee may vary depending on the date of hire, schedule type, and hours worked. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Creation Technologies is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you require any accommodations to complete the application process or need the job posting in an alternative format, please email Accessibility@creationtech.com. You will be connected with our Talent Acquisition team. If you are contacted regarding the position, please inform our Talent Acquisition team of any accommodations you may need during the recruiting process. All information related to accommodation requests will be handled confidentially. Canada: Title for the position will be in accordance with applicable national and local laws.

Benefits: Dental insurance Health insurance Paid time off We Offer Compensation Listed pay includes hourly base pay and performance bonuses. Annual performance review with merit increase. Benefits Health, dental, vision, and pet insurance. Paid time off. Retirement plan with competitive company match. Advancement Internal promotions with ongoing paid professional development. No degree is required. We offer a 4-week paid training program. Perks A typical schedule does not include weekends or late evenings. Employee appreciation lunch at our favorite local spot. Open door policy with the owner. A Day in the Life of an Office Coordinator Manage delivery and service scheduling, maximizing customer service and efficiency of company resources. Coordinate installations between the sales and service teams. Maintain equipment service schedules. Follow up and manage service issues. Cultivate relationships with customers, providing proactive service and addressing customers inquiries and complaints. Maintain comprehensive records of customer interactions, scheduling issues, and service concerns. Communicate scheduling changes internally and with affected customers. Maintain the office calendar. Handle over-the-counter customer orders. Requirements No degree or certification is required. Office, admin, or customer service experience is required. High school diploma is required. Moderate proficiency in Microsoft Word and Excel. Culligan - Overview As the world's leading water experts, we deliver high-quality water solutions to residential, commercial, and industrial customers. Culligan International offers technologically advanced, state-of-the-art water filtration products, including water softeners, water filtration systems, industrial water treatment solutions, drinking water systems, and whole-house filtration systems. We celebrate our employees by focusing on increasing pay, offering benefits, and providing opportunities for skills training. Culligan - Values Serve Others Put Relationships First No Jerks We believe in Hiring Transparency-because your time and effort deserve respect. Here's what you can expect when you apply with us: A phone call within 24 hours An in-person interview within 48 hours An offer letter-and lunch with the owner-within 7 days Compensation: $20.00 - $24.00 per hour About Culligan Great tasting water. Brighter future. Bigger job opportunities. Culligan is making a real difference in the lives of people all over the world by providing better, cleaner water through our suite of innovative products and exceptional customer service. Join the Culligan team. Apply for a job now. Culligan provides healthy, delicious water for our customers in their homes, offices, businesses, and industrial facilities around the world. Our complete line of water softeners, water filtration systems, commercial and industrial water treatment solutions, drinking water systems, whole-house filtration systems and bottled water delivery options set the standard in the water treatment industry. This location is independently owned and operated. Your application will go directly to the owner, and all hiring decisions will be made by the management of this location. All inquiries about employment at this location should be made directly to the location owner, and not to Culligan Corporate.

Job DescriptionBenefits: 401(k) matching Bonus based on performance Dental insurance Flexible schedule Health insurance Opportunity for advancement Paid time off Vision insurance Benefits & Perks Opportunity for growth within a small, fast-paced company Flexible scheduling options Competitive compensation Job Summary We are seeking a full-time, on-site Service Department Administrator for our Process Serving division, located in Rochester, NY. This role is integral to the smooth operation of our legal support services. As the Service Department Administrator, you will manage key administrative functions related to process serving. Responsibilities include document handling, client communication, affidavit generation, invoicing, and supporting compliance protocols as outlined in training. Key Responsibilities Accurately enter case-specific information and documentation into proprietary software Organize, maintain, and prepare case files for internal and external review Generate and review affidavits of service in accordance with legal standards Provide cross-departmental administrative support as needed Communicate effectively with clients and process servers to facilitate service completion Perform skip tracing to locate individuals as required Review internal documentation to ensure accuracy and completeness Prepare and issue client invoices upon completion of services

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice

Job Description Are you looking to start a rewarding career in local government... Ontario County is seeking qualified Typist and Office Specialist I applicants for openings in jurisdictions across Ontario County. Jurisdictions under the Ontario County Department of Human Resources include Ontario County, its Cities, Towns, Villages, School Districts, the Finger Lakes Community College and the Board of Cooperative Educational Services. A civil service exam is required for Typist/Office Specialist I and applications are accepted on a continuous basis. Applications received or postmarked by the first Wednesday of the month will sit for the exam on the third Wednesday of the month. Residency Requirements: Candidates must have been legal residents of Ontario, Livingston, Monroe, Seneca, Steuben, Wayne, or Yates County for at least one month immediately preceding the examination date. Minimum Qualifications: Either: 1. Graduation from high school or possession of a high school equivalency diploma; OR 2. One year of clerical experience that involved typing. Note: An advanced education degree received may substitute for (1) or (2) above. DO NOT APPLY ONLINE THROUGH THIS JOB BOARD FOR THIS EXAM. APPLY ONLINE AT ******************************************* EOE Powered by JazzHR hHhWQA

Job DescriptionDescription:Secretary - Outpatient ClinicConifer Park is looking for a secretary to join our outpatient team in Rochester, NY. In this role, you will provide administrative support to the outpatient staff including answering telephones, screening calls, and responding to requests from patients and staff as well as making and confirming appointments, schedules and coordinating special meetings.Requirements: High School Diploma or GED with 1-3 years clerical experience. Must be proficient in typing and have excellent communication and computer skills required. CPR is required within 6 months of hire. We offer competitive wages, benefits, and a pension plan in a supportive working environment. Background checks, pre-employment & drug screenings required. We are an equal opportunity employer according to current standards.

Temp To Full-Time Beyond TalentEdge is recruiting for a Secretary for a local healthcare system. We are seeking a detail-oriented and service-driven individual to join our team as a Secretary. This role plays a key part in supporting our patients and clinical teams by ensuring timely and accurate delivery of the Important Message from Medicare (IMM). A strong focus on customer service and daily mobility is essential, as the position requires significant walking and face-to-face interaction with patients. Responsibilities: Run and review daily reports in the EPIC electronic medical record system to identify patients requiring the Important Message from Medicare (IMM) form. Filter and organize report data to prioritize outreach. Communicate with the Social Work team to confirm discharge plans and patient status. Personally visit hospital units to deliver and obtain patient signatures on the IMM form. Accurately document the delivery and acknowledgment of IMM in the medical record. Maintain and update an Excel tracking spreadsheet with status information and patient details. Provide exceptional customer service to patients, families, and internal staff. Qualifications: High school diploma or equivalent required; associate degree preferred. Prior experience in a healthcare or customer service setting strongly preferred. Familiarity with EPIC or similar electronic health record systems is a plus. Proficiency in Microsoft Excel and basic data entry. Excellent interpersonal and communication skills. Ability to walk and stand for extended periods throughout the day. Strong organizational skills and attention to detail. Salary & Pay: $20 M-F 8am- 4:30 rotating weekend availability Beyond TalentEdge is an Equal Opportunity Employer. It is the policy of Beyond TalentEdge to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law

Provides comprehensive administrative support for the Snowsports School. Duties include, but are not limited to, snowsports office administration, staff onboarding, scheduling, payroll submission, and other administrative duties as they arrive. Responsibilities: Assist the Snowsports Director in day-to-day operations to meet staff and guests needs Assist with hiring, and responsible for onboarding new and returning staff Coordinate interviews, employee orientation and trainings Oversee staff scheduling for season long and daily lesson programs Responsible for verifying payroll time cards for Snowsports School staff and submitting for payroll processing Manage distribution of information to staff for clinic dates and sign-ups Maintains recordkeeping for various manuals, training logs, staff certifications, etc. Assist the Snowsports Director in upholding the staff to program policies and procedures Communicate effectively with Director, Supervisors, and Snowsports Staff Answers and routes telephone inquiries. Must have a good working knowledge of the company's products, policies, and services Book private lesson requests from guests and assign staff Updates and distributes department calendars and schedules Ensures that office equipment is properly stocked and operating efficiently Assists in maintaining a clean office environment. Keeps work area clean and organized. Performs other administrative duties and assists other roles withing the department in a team-oriented fashion as necessary Requirements Requirements Qualifications: 18 years of age or older and prior work experience Must have excellent verbal and written communication skills Professional individual with superior organizational skills Ability to remain focused and organized in a busy environment Detail oriented and proficient in Microsoft Office applications Prior experience as an instructor in a PSIA-AASI Member School Level 1 PSIA or AASI certification preferred, but not required Hours: Hours of employment are dependent on business demands Must have weekend and evening availability and flexible weekday availability Expected pay range is $18.00 to $20.00 per hour

Lifetime Assistance - Office Assistant (Temporary) Make an Impact. Create Joy. Shape the Future. At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job-it's a chance to transform lives, including your own. Position Overview: Job Title: Office Assistant (Temporary: 3-6 Months) Location: 175 Mile Crossing, Rochester, NY Department: Learning & Development Reports To: Manager of Learning & Development Employment Type: Temporary 3-6 Month Position, Full-Time (Monday-Friday, 8:30 a.m.-4:30 p.m.) Starting Wage: $18.00-$19.00 per hour Why You Should Work for Lifetime Assistance? * No-Premium Health Insurance: Access comprehensive healthcare without added cost. * Education Support: Tuition assistance, scholarships - 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester - plus micro-credential stipends up to $750 and SUNY partnerships. * Paid Training & Coaching: Receive hands-on onboarding with a Success Coach, immersive learning, e-learning, and ongoing paid training. * Career Growth: Clear pathways to advancement, leadership training, and coaching support. * Work-Life Harmony: Generous paid time off and supportive scheduling. * Join a Caring Culture: Be part of a compassionate, mission-driven team that values every person - both those we support and our employees alike. Your Core Responsibilities: * Provide administrative and operational support to the Learning & Development team. * Greet and assist staff and visitors, ensuring a welcoming environment. * Manage calls, emails, correspondence, mail, and deliveries. * Schedule and coordinate meetings, trainings, instructors, and rooms. * Maintain accurate records, files, and databases. * Support staff with scheduling systems, calendars, and shared resources. * Utilize Microsoft Office Suite to create reports, documents, and communications. * Provide basic troubleshooting for office equipment. What You Bring: * Associate degree or equivalent office experience. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Strong organizational skills with attention to detail and ability to prioritize tasks. * Excellent written and verbal communication skills. * Ability to adapt in a fast-paced environment with a collaborative mindset. * Willingness to support training programs and events (occasional evenings/weekends may be required). * Ability to move supplies (up to 25 lbs) and operate A/V equipment. Preferred Qualifications: * Experience with UKG. * Experience supporting training programs, events, or employee engagement activities. Our Mission & Culture: * Mission-Driven Work: Empowering individuals to live with independence and purpose-here, your work truly matters. * Inclusive & Supportive: A workplace built on respect, dignity, and a shared vision of inclusion. * Community Impact: Join efforts that reflect Lifetime Assistance's dedication to community partnerships and enhanced quality of life for all. Are You Ready to Begin? If you're a motivated professional ready to support a dynamic team, apply today and join us in building lives of independence-one person at a time. Equal Opportunity Employer Lifetime Assistance is proud to be an Equal Employment Opportunity employer. We celebrate diversity and are committed to inclusive hiring practices without regard to race, religion, gender, age, disability, or other protected characteristics. "I am part of something bigger… Being a Lifetime Assistance employee means everything to me." * Kimberly C, Family Coordinator of Community Services, celebrating her 30th year with us

of Office Admin is primarily responsible for performing all aspects of office management and customer contact to ensure smooth and efficient operation of the office, and helping in some other client document preparation and service tasks. The job also entails preparing financial filings , for which training will be provided . This position will report to a senior manager. The key elements of job description are: • Administrative help • Handle phone calls • Respond to emails • Edit and clean up Word documents • Client financial filings (training will be provided) • Miscellaneous tasks (training will be provided) • Long-term position • 25 to 30 hours/week • Some flextime • Excellent learning and growth opportunities This is a part-time position and does not offer health benefits . Qualifications • Associate or Bachelors d egree (Business/Accounting preferred) • English skills (speaking / listening / writing) • Ability to sit at desk and work with computer in quiet environment • Attention to detail • Expertise in Microsoft Word (required) • Computer skills and understanding of basic accounting (a big plus) Additional Information Starting date is as soon as possible . All your information will be kept confidential according to EEO guid elines.

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. A Creation Technologies Program Administrator is a support-focused role that works alongside Program Managers and cross functional teams to ensure the smooth execution of manufacturing programs. While a Program Manager is responsible for high -level program oversight, the Program Administrator focuses on administrative, operational, and logistical that help the program run efficiently and drive customer success. The position involves detailed coordination, communication, documentation, and tracking of the various aspects of the program. This role supports program managers, cross-functional teams, and, increasingly, customers to ensure seamless execution and delivery of manufacturing programs. DUTIES AND RESPONSIBILITIES include, but not limited to: • Manages and organizes program documentation, ensuring plans, purchase orders, invoices, and reports are current and accessible for stakeholders. • Reviews and confirms customer production Purchase Orders (PO) and Return Material Authorization (RMAs), maintaining order alignment through open order reconciliation. • Prepares and sends customer Accounts Receivable (AR) statements, reviews invoices, and resolves discrepancies. • Coordinates and schedules meetings, ensuring cross-functional alignment among engineering, production, procurement, and customers. • Tracks deliverables and milestones, notifying teams of deadlines and potential delays, and their impact to the customer. • Assists in managing production schedules to ensure on-time delivery, processing, and shipment of RMAs. • Tracks order and finished goods status, liaising with planning and logistics for accurate order placement and delivery. • Supports shipping logistics, including handling documents, tracking shipments, and managing customs paperwork if needed. • Acts as a customer contact point, providing updates, addressing inquiries, and escalating issues while ensuring smooth information flow. • Prepares status reports detailing program progress, risks, and performance metrics, including financial summaries and milestone tracking. • Maintains and drives data tracking for Key Performance Indicators (KPIs) such as on-time delivery and cost performance, providing insights for decision-making. • Tracks resolution of production delays or defects, ensuring follow-ups are completed to maintain program progress. • Documents and improves internal processes to enhance manufacturing support program execution. • Supports the program manager in resolving operational issues, tracking open items, and implementing process improvements. • Other duties and responsibilities as assigned. QUALIFICATIONS: Education and Required Experience • Associate degree or equivalent combination of education and experience • Accumulated 1-2 years of hands-on experience in an operations support, customer service or administrative role. • Experience with an Enterprise Resource Planning Systems such as Oracle or similar systems is an asset. SKILLS REQUIRED: • Must be highly organized with the ability to manage multiple tasks, deadlines, and stakeholders simultaneously. • Attention to detail is crucial, particularly when it comes to managing documents, schedules, and tracking project data. • Strong verbal and written English communication skills are necessary for collaborating with cross-functional teams and customers. The role requires frequent updates, coordination, and sometimes negotiation to ensure smooth program execution. • Basic to intermediate proficiency with MS Office (Excel and PowerPoint) • A general understanding of electronics manufacturing processes, terms, and technologies (e.g., printed circuit board assembly (PCBA), component sourcing) is beneficial to communicate effectively with technical teams. • Familiarity with supply chain management, logistics, or procurement processes is an asset. In compliance with pay transparency requirements, the anticipated starting pay for new hires for this position is between $21.80 - $31.35 per hour. Full-time employees are also eligible for performance based bonuses and benefits. This is not a guarantee of compensation or salary, as a final offer amount may vary based on factors including but not limited to experience, education, location, and shift. The specific programs and options available to an employee may vary depending on the date of hire, schedule type, and hours worked. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Creation Technologies is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you require any accommodations to complete the application process or need the job posting in an alternative format, please email Accessibility@creationtech.com. You will be connected with our Talent Acquisition team. If you are contacted regarding the position, please inform our Talent Acquisition team of any accommodations you may need during the recruiting process. All information related to accommodation requests will be handled confidentially. Canada: Title for the position will be in accordance with applicable national and local laws.

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies. Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilized on naval fleets across our allied navies around the globe. As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defense customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed. We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, and expendables. Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide! This unique position will be a roughly 90/10 mix of roles as a Project Coordinator/Office Administrator for Antisubmarine Warfare (ASW) Receivers Repairs and Facility Security Officer (FSO) responsibility for the Victor, NY facility. As a Project Coordinator/Office Administrator the candidate coordinates project activities and information to support project controls and reporting, such as monitoring completion of project tasks, monitoring costs against estimates, monthly updates on ETCs (Estimates to Completion), producing and maintaining project schedules for assigned projects and bids, and liaising between engineering and manufacturing groups and other business functions to ensure the smooth progress of projects. While also handling day-to-day administrative tasks, ensured efficient office operations, maintained a positive work atmosphere, and maintained organized records. As Facility Security Office (FSO) the candidate will maintain/enhance the security posture inside the facility to Ultra employees and visitors by overseeing the system security program and policies for our accredited systems. Ultra Maritime Security Office will provide appropriate security program and policy training. Nationality Requirements Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers. Job Description Project Coordinator/Office Administrator Responsibilities (90%): * Gathers program financial, schedule, and technical information to support simple to intermediate project controls and reporting. * Monitors completion of project tasks through frequent communication with all members of the project team and supporting functions. * Problem solves and negotiates priorities through manufacturing via attendance at production planning meetings and regular reviews. * Prepares and maintains project plans, work breakdown structures and ETCs maximizing use of all available project management tools. These tasks would be accomplished mostly through Excel but might include exposure to MS Project. * Prepares and maintains relevant business system information for contract execution. * Welcome visitors, coordinate meetings, appointments and directing various administrative projects; plan in-house or off-site activities of the organization. FSO Responsibilities (10%): * Maintaining a working knowledge of systems functions, security policies, technical safeguards, and operational security measures. * Assist in developing and implementing an effective system security education, training, and awareness program while commanding adequate resources. Qualifications: * Associate's degree in accounting, Business, Finance, or a related field and two years of experience in business office functions, or an equivalent combination of education and experience. * Proficient in the use of Microsoft Project or equivalent, and Microsoft Office. Desired Skills: * Basic understanding of DoD contracting methodologies. * Basic understanding of program management techniques. * Self-motivated, accepts authority and responsibility. * Strong Organizational Abilities- disciplined, sets priorities, meets deadlines, handles multiple tasks and responsibilities. * Possesses basic knowledge of CUI (ITAR/EAR) regulations. * Possesses or has the capacity to be trained to understand, explain, interpret, and apply rules, regulations, directives, and procedures IAW applicable Security requirements. Expected Compensation: The expected compensation for this role is between $50,000-$60,000 annually. Please note, this is the expected compensation however, Ultra Maritime considers many factors in determining compensation prior to offer, such as: responsibilities and scope of role, candidate's work experience and education related to position, applicable certifications or trainings, business and market conditions. #MAR #LI-onsite #li-zn1 Diverse & Inclusive Employer Ultra Maritime is a proud Equal Opportunity Employer committed to fostering a respectful, and diverse workplace. We welcome applicants from all backgrounds and do not tolerate discrimination of any kind. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, ethnicity, marital status, disability, genetic information, protected veteran status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws. As a defense contractor, we are dedicated to maintaining the highest standards of integrity and security. We operate a drug-free workplace and, where permitted by law, conduct pre-employment background checks and substance abuse screening. We offer competitive benefits including medical, dental, vision, 401k match, paid time off and family leave, and much more! Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email ************************ Company: Ultra Maritime

We are searching for friendly and energetic full-time Customer Service Team Members to join our Tim Hortons team at 3667 Main Street in Piffard, NY on the Evenings shifts (12pm-8pm) & (2pm-8pm) including weekends. As a team member, your top priority is guest satisfaction. Whether you are the very first person our guests encounter, or you are producing quality food items that our guests have come to enjoy and love you will have the opportunity to deliver and create exceptional guest experiences. Your energy and passion for guest service are what make you a top team member in this fast-paced environment, while your ability to multi-task and communicate with your fellow team members will contribute to your success. In this position, delivering outstanding customer service will be your main objective. Additional responsibilities include processing food orders, cleaning public spaces, and preparing food and beverage orders. The ideal candidate will be friendly, with excellent communication and interpersonal skills. Hospitality & Customer Service: Create a positive first impression by maintaining a clean and inviting dining room, parking lot, and wearing proper attire. Ensure coffee and products are always fresh and accurate by following our REV procedures. Deliver exceptional customer service through a friendly attitude, attentive behavior, and in-depth product knowledge. Enhance the customer and employee experience by following the S.E.T. Principles: Smile, Eye Contact, Thank You. Use proper procedures to ensure accurate orders, such as repeating the customer's order and verifying what products are being delivered to each customer. Greet customers promptly and warmly within 5 seconds at the front counter and drive-thru. Maintain speed of service targets by working efficiently and meeting customers' needs. Restaurant Operations: Adhere to all operational standards and guidelines for product preparation. Prepare all products accurately by following the order monitor. Communicate showcase and product needs to ensure availability for customers. Regularly monitor and record temperatures of required products. Keep the front counter and drive-thru area clean, organized, stocked, and ready for rush periods. Policies & Procedures: Follow all restaurant policies, procedures, and standards. Practice proper hand washing techniques and adhere to sanitation guidelines. Complete all sanitation tasks as outlined. Health & Safety: Work in compliance with occupational health and safety legislation. Follow safe work practices and procedures. Use required personal protective equipment. Report any injuries, accidents, unsafe conditions, or contraventions of health and safety regulations promptly to the Restaurant Manager or Human Resources. Operate equipment and machinery safely to ensure the well-being of everyone. Qualifications: Excellent customer service skills with a friendly and welcoming attitude. Ability to work in a fast-paced environment with a sense of urgency. Strong communication and interpersonal skills. Ability to work on a team and with multiple employees. Attention to detail and ability to accurately process orders. Willingness to assist with training new employees. Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed in a busy quick food service restaurant, where employees are communicating frequently with customers and other employees. Employees in this role must be able to prepare a variety of food and beverage items and work with/train other employees. There are frequent interruptions, tasks, and position changes. Physical: Primary functions require sufficient physical ability and mobility to work in a restaurant setting with multiple employees and customers; to stand for prolonged periods of time; to stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight from below temperatures and high heat temperatures, and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Ability to use and wear a headset for long period of time to take and process customer orders. Other: Regular and predictable attendance is an essential function of this job. This in no way states or implies that these are the only duties to be performed by this employee. The company maintains the right to add or change these duties of this position at any time. NOTE: By applying for this position, you acknowledge and understand the above . This job description in no way states or implies that these are the only duties to be performed by an employee in this role. It is not exhaustive and may be subject to change. The company reserves the right to assign additional duties and responsibilities as needed. Clark-Lumberg Associates LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description TEXT "GOMILES" to ************ to APPLY! GO Car Wash is one of the fastest growing car wash operators in the United States, with locations in multiple states spanning across the country. And we keep adding more sites! At GO Car Wash, we're committed to providing an exceptional, supportive, winning work experience for all our Teammates. We believe by caring for our Teammates first, we'll have delighted customers and successful car washes, which in turn creates opportunities for us all. If you love cars, enjoy serving others, and want to be active and work outside, then join us! As a Customer Service Teammate at GO Car Wash, you'll be helping our customers care for their cars-in which they've invested a lot of money, time, and pride. This includes explaining our car wash options and requirements to customers, preparing and loading their cars in our car washes, and assisting customers with self-cleaning options. You'll also help maintain our car washes and sites to ensure we're providing a superior, clean car wash experience for all our customers. To succeed at all of this, you must be able to: Positively and energetically engage and communicate with customers Quickly understand, retain, and follow directions and procedures-especially safety Continuously stand, move, and smile for long periods of time Also, you must: Be at least 16 years old Verify you can work in the US We can offer you a fun, active, outdoor workplace, working with a team of enthusiastic car washers. We also offer competitive health, 401(k), and paid time off benefits, plus free car washes, as well as opportunity to grow your career with us while learning work/life skills you can transfer to whatever path you choose to take in your future. Compensation Teammates in this role typically earn a base pay of $16.00 - $17.50 per hour. Also, Teammates average an additional $2/hour in commission from membership sales. Commissions are uncapped, and our top performers regularly exceed $2/hour in additional earnings. Offer will depend on location and level of knowledge, skills, abilities and experience. To learn more about us, go to ****************** All qualified applicants will be considered for employment without regard to age, race, color, national origin, religion, gender, gender identity, sexual orientation, disability or veteran status, or any other actual or perceived basis protected by law.

Job DescriptionDescription: We're looking for an energetic, hardworking, customer service minded Administrative Specialist that can assist our onsite teams to success. This part-time position assists in supporting our District and Community Managers in all aspects of property management. Candidates must have proven experience in administrative related roles. Experience with property management is a plus as our Administrative Specialists are responsible for maintaining the rental office including collecting site income, maintaining site bookkeeping and keeping accurate files and records in accordance with company policies and procedures. Here is a summary of the benefits we offer: 401k Retirement Plan with Company Match Paid Time Off Paid Holidays Annually Landsman is proud of the fine reputation we have earned as a high-quality professional real estate management organization and would like you to join our team. Contact us now to learn more about this great opportunity! Landsman Development Corp. (LDC) was established in 1971 by its founder and initial shareholder, Elliott Landsman. Since its inception, the company has developed and invested in a wide variety of projects including industrial, commercial, office, retail, and multi-family residential, both subsidized and conventional. Most of the properties developed are owned by partnerships in which LDC has retained an interest as managing general partner or managing member. Mayzon Management Corporation was incorporated in 1972 to manage real estate developed by its parent company, Landsman Development Corp. The company name has evolved over the years, and the name has been changed to Landsman Real Estate Services, Inc. Landsman has grown to manage more than 2,400 rental units and over three million square feet of industrial, commercial and office space and has also become the property management company of choice for several third-party owners. Requirements: Minimum Educational Requirements: High School Diploma or equivalent. Must be Certified Occupancy Specialist (affordable sites). Knowledge of LIHTC (affordable sites) NYS Notary License must be obtained within six months of hire. Must obtain CMH (Affordable) or ARM (Market) within one year of hire. Special Skills/ Work Conditions Required: Must be able to communicate in Spanish (verbal and written) with residents. Must have complete knowledge of all phases of leasing and resident retention. Must have excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills. Must be computer proficient in Microsoft Office and ability to navigate the Internet. Must be able to manage a flexible schedule including overtime. Must be able to walk, lift and move light loads (20 lb. max), bend, stoop, and climb stairs on a regular basis.

Assistant Project Manager / Project Assistant Design-Build Construction | Rochester, NY Area - Onsite with Local Site Visits(Must be local) A growing design-build construction firm is seeking an Assistant Project Manager/Project Assistant to support commercial, industrial, retail, and office construction projects from pre-construction through close-out. This is a hands-on role ideal for someone early in their construction project management career who wants exposure to the full lifecycle of design-build projects while working closely with experienced leadership. This position is open due to internal growth and promotion, offering strong long-term development potential within a collaborative, tight-knit team. As an APM / Project Assistant, youll support day-to-day project execution and coordination, working closely with project managers, architects, engineers, subcontractors, and internal teams. Responsibilities include: Collaborating with architects, engineers, and project partners to help define scope, requirements, and execution plans Assisting with subcontractor and vendor coordination, including pricing reviews and support with negotiations Coordinating permits, licenses, inspections, and required approvals Creating, reviewing, and tracking shop drawings and submittals Supporting manpower, equipment, and material planning to keep projects on schedule and within budget Helping schedule construction activities and track timelines from start to finish Ordering materials and equipment and monitoring deliveries to prevent delays Providing on-site support to field crews and assisting with daily jobsite coordination Tracking project progress and preparing updates and documentation Supporting safety compliance and addressing issues as they arise Assisting with overall construction oversight, coordination, and close-out activities Tools & Systems Youll Use Smartsheet Microsoft Excel & Outlook TSheets QuickBooks Project management software (currently implementing a new system) What Were Looking For Required: 23 years of experience in a similar role within the construction industry Strong organizational skills with the ability to manage multiple tasks and priorities Clear communication skills and a collaborative, team-first mindset Nice to Have: Experience with estimating or takeoff software Exposure to AutoCAD or construction drawings Familiarity with design-build environments Salary:$50,000 $70,000 (depending on experience) Schedule:MondayFriday, 8:00 AM 5:00 PM Please Note:This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions

Executive Support Administrator This is a part-time position with flexible M-F schedule ranging 16-24 hours per week. Reports To: Executive Vice President Classification: hourly, non-exempt Department: Administrative GENERAL STATEMENTOF DUTIES: This position serves as an administrative support resource for the Executive Vice President and operations leaders. Responsibilities include general correspondence & presentation materials, coordination of travel reservations and itineraries, visitor meeting arrangements, internal communications, facilitating the donation request and fulfillment process and product sample coordination when requested. Also coordinates/supports company events and/or celebrations including administration of the team member service award program. Utilizes MS Excel to create and enhance reporting to support Executive Vice President, operations leaders and corporate teams. Manages various 2035 corporate sustainability goal teams, including associated reporting. Support the production of safe, high-quality products and team member safety. Essential Duties include, but are not limited to: Prepare general correspondence and maintain electronic and paper filing systems Proactively seek out ways to streamline administrative processes. Anticipates needs, gathers information, and offers assistance/recommend solutions whenever a need arises. Plan & organize meetings and special events including reservation and invitations, agendas, refreshments, internal announcements, and clean-up. Coordinate schedules, appointments, travel itineraries and plant tours; assemble and distribute materials in advance. Assist with presentations content and design. Keeps up to date with company technology to support uninterrupted workflow and successful meeting presentation needs. Coordinates EVP's community/volunteerism commitments. Coordinates Ice Cream 101 class meeting times, updates curriculum as needed, prepares class binders and graduation certificates. Serve as an internal liaison for corporate charitable events and fundraisers; promote internally, solicit volunteers, coordinate product, cash, equipment, and ad support. Oversee the donation request and fulfillment process for team members and 501(c)(3) organizations. Serve as primary intake and evaluator, review and research requests, and present recommendations to the Community Support Team. Communicate decisions, fulfill approved requests, and track details for periodic performance reporting. Acts as lead/program manager for corporate teams such as the 2035 Community Support, Waste and Water teams. Performs similar functions for ad hoc and shorter term ( Actively participates on cross-functional teams such as Community Returns, The Good Stuff Crew, Corporate Communications). Utilizes technical skills and expertise to create and manage Excel spreadsheets, including data trending and graphical representation of performance. Pulls and assimilates Consumer Affairs data into monthly report package; distributes same after leader approval. Updates and maintains reporting workbook. Create corporate communications as needed; distribute through internal communication channels including digital display TV, Viva Engage and Outlook. Administer the company service awards and retirement celebration program eligibility, selection of gift options, ordering, budget tracking, and distribution of gifts. Seek to improve the program as opportunities present and are approved. Process product sample requests to include ordering, packing and shipping. Complete training seminar, webinar, meeting registration & arrangements. Provide back-up coverage for other administrative support when needed. Performs other related duties and projects as assigned. Minimum Qualifications Associates degree, Bachelors degree preferred. 2 years professional work experience in an administrative support, operations, or project/program management role. Proficiency with MS Office products including Word, Excel, Power Point and Outlook Job Requirements Ability to handle sensitive materials and confidential information with discretion and tact. Strong customer service skills; appreciation of servicing the internal and external customers. Excellent interpersonal skills to establish and maintain effective working relationships with leaders, team members, and outside contacts; shares ideas and feedback in a constructive and positive manner, listening to and objectively considering ideas and suggestions from others. Excellent written and verbal communication skills. Capable of effectively organizing and managing several projects concurrently; prioritizes work assignments and completes work in a timely and accurate manner. Demonstrates sound independent judgment. Expected hourly pay rate $20.00 - 24.00, commensurate with experience level. Perry's Ice Cream is an Equal Opportunity Employer and drug free facility.

Job DescriptionBenefits: Dental insurance Health insurance Paid time off We Offer Compensation Listed pay includes hourly base pay and performance bonuses. Annual performance review with merit increase. Benefits Health, dental, vision, and pet insurance. Paid time off. Retirement plan with competitive company match. Advancement Internal promotions with ongoing paid professional development. No degree is required. We offer a 4-week paid training program. Perks A typical schedule does not include weekends or late evenings. Employee appreciation lunch at our favorite local spot. Open door policy with the owner. A Day in the Life of an Office Coordinator Manage delivery and service scheduling, maximizing customer service and efficiency of company resources. Coordinate installations between the sales and service teams. Maintain equipment service schedules. Follow up and manage service issues. Cultivate relationships with customers, providing proactive service and addressing customers inquiries and complaints. Maintain comprehensive records of customer interactions, scheduling issues, and service concerns. Communicate scheduling changes internally and with affected customers. Maintain the office calendar. Handle over-the-counter customer orders. Requirements No degree or certification is required. Office, admin, or customer service experience is required. High school diploma is required. Moderate proficiency in Microsoft Word and Excel. Culligan - Overview As the worlds leading water experts, we deliver high-quality water solutions to residential, commercial, and industrial customers. Culligan International offers technologically advanced, state-of-the-art water filtration products, including water softeners, water filtration systems, industrial water treatment solutions, drinking water systems, and whole-house filtration systems. We celebrate our employees by focusing on increasing pay, offering benefits, and providing opportunities for skills training. Culligan - Values Serve Others Put Relationships First No Jerks We believe in Hiring Transparencybecause your time and effort deserve respect. Heres what you can expect when you apply with us: A phone call within 24 hours An in-person interview within 48 hours An offer letterand lunch with the ownerwithin 7 days