Office administrator jobs in Saint Augustine, FL

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. What You'll Do: Manage Executive Calendars. Maintain daily schedules and calendars for multiple executives. Organize Meetings and Events. Maintain the global calendar for the division. Coordinate staff meetings and note action items. Facilitate meetings, maintaining the visitor list and ordering food as needed. Coordinate division-wide events and conferences. Maintain Files. Collect and distribute files and articles as needed. Prepare and submit various letters and reports. Maintain all records, reports, and files. Review communications and files for typographical and grammatical errors. Coordinate Travel Arrangements. Schedule and coordinate complex travel arrangements. File expense reports for reimbursement. Interact with Others. Provide excellent customer service to various corporate and outside customers, consultants, and other visitors. Additional Responsibilities. Other duties as assigned. Skills You'll Need: Experience. 10 years of Executive Assistant experience supporting C-Level executives is preferred. Organizational Skills. Must have a keen attention to detail. Time Management Skills. Must have the ability to establish a course of action for yourself and others to accomplish specific goals. Must have the ability to budget time, set priorities, and maintain an awareness of the relationship between activities. Interpersonal Skills. Must have the ability to remain courteous and helpful when speaking with various employees and customers. Must have the ability to work effectively as a member of a team and take the initiative to support others as needed. Must have advanced written and verbal communication skills. Problem Solving Skills. Must have the ability to identify problems and evaluate resolutions for a positive outcome. Must have the ability to anticipate potential problems and follow up with appropriate action. Must have the ability to determine when to handle inquiries or problems personally or who to refer them to. Technology Skills. Must have advanced proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google mail/calendars. What You'll Like About Us: Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication. Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets up apart is the work we do impacts daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions. NOTICE TO TEMPORARY STAFFING AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERS Vulcan Materials Company has an internal recruiting department. Please review our policy as it relates to the use of temporary staffing agencies, placement services and professional recruiters.

This is routine clerical work at the entrance level at a school site maintaining records; filing; receiving, sorting, and distributing correspondence, books and other material; typing and data entry, not requiring touch typing; answering the phone; making copies; greeting and routing visitors. Provides for children's personal needs such as attending to those who are sick or hurt; administering medications as prescribed by a physician in accordance with training and authorization; assisting young children with bathroom calls; and associated activities involving children. Requires basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier, fax, and associated equipment that can be learned on the job within several months. Employee will assist students and others with routine problems and will refer non-routine items to a supervisor. Work in this class requires basic courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team. Work is performed following established routines and procedures. Employees must be able to sit or stand for extended periods of time; use standard office equipment on an ongoing basis; and lifting supplies and materials weighing up to 25 pounds. May be assigned to work in Guidance, Student Services, Curriculum, Media, or the general office. Work is supervised by a higher-level employee who reviews work for conformance with instructions and procedures, and is monitored during progress and upon completion. Essential Functions 1. Receives, sorts, distributes, and files correspondence, books and other material according to established procedures. 2. Maintains alphabetical, numerical, and subject matter files. 3. Types routine correspondence, memoranda, reports, records, bulletins, orders and other office documents from sources such as rough drafts, notes, and oral instructions. 4. Receives, counts, opens, unpacks, dates, stamps, records, sorts and distributes incoming mail, documents, books, materials and supplies following established procedures. 5. Sorts and stamps out-going correspondence, addresses envelopes and packages, and prepares printed matter and other material for mailing. 6. Receives and refers visitors, takes telephone calls and messages, and provides routine information upon request. 7. Enters information or data to personal computer or computer terminal following established procedures. 8. Prepares routine written reports and fills out forms, as necessary. 9. Operates standard office equipment such as a typewriter, calculator, personal computer, microfilm and microfiche equipment, duplicator and copier. 10. Attends to children who are hurt or sick. 11. Administers medications as prescribed by a physician in accordance with training and authorization. 12. Assists young children with bathroom calls. May monitor non-instructional activities of children. 13. Performs related work as required. Qualifications Open Requirements: A High School Diploma, G.E.D., or a six-month combination of post high school education, training and clerical experience. Successful completion of post high school business, communication, computer science, education, mathematics, psychology, sociology, or related course work may substitute for the required six months of experience at the rate of one semester hour for one month of experience. Promotional Requirements: NA Licensing: NA Knowledge, Skills, and Abilities Knowledge of general office practices and procedures. Skill in handling difficult situations and upset individuals with tact, courtesy, and firmness. Ability to operate typewriter, personal computer, and other office machines. Ability to read, comprehend and apply job-related written material and make decisions in accordance with applicable school system policies and procedures. Ability to perform basic arithmetical calculations (addition, subtraction, multiplication and division of whole numbers, fractions and decimals). Ability to compute percentages. Ability to proofread and to match names and numbers. Ability to file by alphabetical, numerical, and subject filing methods. Ability to communicate effectively, orally and in writing. Ability to establish and maintain satisfactory working relationships with other employees, children, and the general public. Ability to write legibly. Ability to honor confidential information.

Executive Administrator - 250002E8 Description Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. What You'll Do:Manage Executive Calendars. Maintain daily schedules and calendars for multiple executives. Organize Meetings and Events. Maintain the global calendar for the division. Coordinate staff meetings and note action items. Facilitate meetings, maintaining the visitor list and ordering food as needed. Coordinate division-wide events and conferences. Maintain Files. Collect and distribute files and articles as needed. Prepare and submit various letters and reports. Maintain all records, reports, and files. Review communications and files for typographical and grammatical errors. Coordinate Travel Arrangements. Schedule and coordinate complex travel arrangements. File expense reports for reimbursement. Interact with Others. Provide excellent customer service to various corporate and outside customers, consultants, and other visitors. Additional Responsibilities. Other duties as assigned. Qualifications Skills You'll Need: Experience. 10 years of Executive Assistant experience supporting C-Level executives is preferred. Organizational Skills. Must have a keen attention to detail. Time Management Skills. Must have the ability to establish a course of action for yourself and others to accomplish specific goals. Must have the ability to budget time, set priorities, and maintain an awareness of the relationship between activities. Interpersonal Skills. Must have the ability to remain courteous and helpful when speaking with various employees and customers. Must have the ability to work effectively as a member of a team and take the initiative to support others as needed. Must have advanced written and verbal communication skills. Problem Solving Skills. Must have the ability to identify problems and evaluate resolutions for a positive outcome. Must have the ability to anticipate potential problems and follow up with appropriate action. Must have the ability to determine when to handle inquiries or problems personally or who to refer them to. Technology Skills. Must have advanced proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google mail/calendars. What You'll Like About Us: Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication. Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets up apart is the work we do impacts daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions. NOTICE TO TEMPORARY STAFFING AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERSVulcan Materials Company has an internal recruiting department. Please review our policy as it relates to the use of temporary staffing agencies, placement services and professional recruiters. Job: Administrative Support Primary Location: Florida-Jacksonville Organization: GM - FL Schedule: Full-time Job Posting: Sep 15, 2025, 1:40:19 PM

Benefits: Bonus based on performance Company parties Competitive salary Opportunity for advancement Paid time off Wellness resources 401(k) matching Administrative / Customer Service - Entry Level Logistics Worldwide Jacksonville, FL This is an entry level position that we are willing to teach the right candidate the job skills below. This is NOT a remote Position. Company Overview Logistics Worldwide is one of the most progressive transportation management companies in the business. Our focus is to provide customers with superior supply chain management services and best in class technology at the lowest possible cost while providing customers with the above and beyond level of customer service they deserve. With our unique and progressive approach to transportation management, Logistics Worldwide helps customers of all sizes drive savings and simplification into their supply chains. When you select Logistics Worldwide to manage your transportation processes, you get a true partner and the recognized leader in the third-party logistics industry. Job Description We are a rapidly growing company offering our team members significant opportunities for personal growth and career advancement. We value team members who can see the bigger picture, and who exercise the initiative that will take us to the next level in creating the best customer experience possible. This entry level position is primarily responsible for making calls and answering calls to and from potential customers, determining what is required for that particular customer needs of freight. Responsibilities: Responsible for tracking freight shipments, data entry, basic accounting practices and problem solving for our clients. Check on statuses of loads regarding pickup and delivery date and time Contact customers for collecting on receivable Contacting carriers for loads Maintain accurate records of all customer and carrier interactions. Maintain the highest level of profitability, carrier satisfaction and support Communicate with internal sales people regarding all aspects of the supply chain process. Develop and maintains solid carrier relationships, work with carriers as needed to improve client service Answering phones daily and routing calls appropriately Act as a leader, providing direction and support to other employees What we expect of you: 1) Come Dressed for success. 2) Bring a copy of your resume. 3) Expect to answer questions regarding our company. So, visit our website at ************************** Thank you for your interest in our job posting. We look forward to you joining our team.

Big Blue Marble Academy is searching for a compassionate, self-motivated, detail-oriented candidate for our Office Manager position. Our ideal candidate must have strong oral and written communication skills, be a team player and dedicated to supporting our mission and branding of providing a global education for children of all ages. This candidate will be experienced in running a successful center. Why you will enjoy working here: Competitive wages Flexible Scheduling Discounted childcare (toddlers and up) Paid parental leave Medical, dental and vision insurance Company paid life insurance 401K Access your wages in real time Voluntary life and disability insurance Health savings account Industry leading paid time off Generous referral bonus program CDA Scholarship Career advancement opportunities Family feel environment As an Early Childhood Office Administrator, you will: Ensure accurate information is entered into the center's client management and billing system Process enrollment paperwork and help to maintain accurate and organized student records. Answer center phones, schedule school tours, and answer routine questions from current and prospective families. As needed, welcome students and parents as they enter the facility. Conduct facility tours with prospective families Provide support in the classroom as needed to maintain ratios according to state licensing standards Fulfill general office duties as assigned by the director, including but not limited to stocking and organizing supplies, communicating with staff, printing or making copies, etc. Help to ensure that child and staff files are well organized and compliant with all licensing requirements. Requirements: 1-3 years clerical experience; childcare facility experience preferred. High school diploma/GED Must be able to support in the classroom as needed CDA/TCC, or Associate's Degree in ECE preferred Join a team that takes pride in teamwork, giving back and welcoming an inclusive environment. A career with Big Blue Marble Academy will empower you to reach your career goals while making a difference in the lives of the children we serve. Employment is contingent upon successful completion of our background check, pre-hire screenings, and onboarding processes. All employment is at-will and may be terminated at any time, with or without cause. BBMA is an equal opportunity employer and supports a diverse workforce. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. HAVING TECHNICAL ISSUES WITH YOUR APPLICATION? Contact us at ************************* Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact BBMA recruitment at *************************.

Department: Administration / Residential Programs Reports To: Director of Operations Schedule/Status: Part-Time, Non-Exempt, 20-25 hours/week, (Mon-Fri; occasional evenings/weekends for events) Compensation: $18-$22/hr Position Summary The Reception & Administrative Support Specialist serves as the first point of contact for visitors, families, volunteers, and staff at Seamark Ranch. This role supports Ranch Administration through strong front-desk coverage, calendar and scheduling coordination, file management, and day-to-day administrative support to Ranch leadership. This position requires integrity and discretion when handling confidential information. Key Responsibilities Front Desk & Office Support Welcome and assist guests and volunteers; manage sign-in/out procedures and visitor badges Answer and route incoming calls; support daily office communication, mail, and deliveries Keep reception, lobby, and meeting areas clean, organized, and guest-ready; assist with basic hospitality for meetings and trainings Provide brief campus tours as requested in coordination with leadership Administrative Support & Coordination Maintain the company-wide Outlook calendar and assist with scheduling meetings, trainings, volunteer activities, and campus events Support Residential leadership with relief and date-night scheduling and communication with relief volunteers (confirmations, instructions, changes) Provide administrative support to Ranch leadership, including data entry, preparing packets/materials, scanning, copying, and document organization Scan and archive inactive files using Adobe Acrobat and office equipment in alignment with retention practices Provide added administrative support during audit season (pulling/scanning documentation and supporting special projects) Assist Ranch Administration with additional administrative projects and other duties as assigned In-Kind Donations Support Receive and document in-kind donations as needed; ensure forms are complete and routed appropriately Assist with wish list updates and seasonal drives as assigned Qualifications Commitment to Seamark Ranch's Christian mission and comfort working in a faith-based environment High school diploma required (some college/training preferred) 1-2 years of reception/administrative experience preferred Strong organization, follow-through, and attention to detail Excellent communication skills and a professional, friendly demeanor Warm and dependable with a servant's heart; able to juggle multiple tasks, walk-ins, and phone calls while maintaining a welcoming presence Comfortable with Excel (basic tracking), Outlook (email/shared calendars), and Adobe Acrobat (PDFs/forms) High integrity and discretion with confidential information Valid driver's license; ability to lift 20-25 lbs occasionally Must successfully complete a Level 2 background screening (FDLE/FBI) as a condition of employment Work Environment On-site, office-based role with frequent interaction with staff, volunteers, and visitors; occasional interaction with resident children/families. Occasional evening/weekend hours may be needed for events.

Job Title: Funding Administrative Specialist Reports To: Funding Director Direct Reports: N/A FLSA Status: Non-Exempt Salary Grade: 7 Date Created/Revised: 9/25/2025 This position requires a highly motivated person to be responsible for reviewing and auditing contracts and vendor invoices to ensure proper payment to vendors, timely review for “selling” of daily transactions, and coordinating title vehicle documentation between Sales Reps and South Carolina Title deals. You may be asked to work on special projects as we continue to grow our platform. May also perform document control by reviewing being sent to Booking Department and archived Duties and Responsibilities Complete daily excel spreadsheet e-Original and processing files to SC to the Review Funding vendor dollar invoice set up Complete Funding Logs, send to AP and reconcile Filing, scanning and follow-up on contract issues (UPS, US mail, ,lease documents spreadsheets) Communicating documentation requirements with customers, credit, and sales teams in the various offices Working closely with other departments to ensure accuracy in processing Creating and distributing reports, assisting in internal and external audits Create, Upload and Sell Custodian reports Intake of all mail, USPS, UPS, FEDEX, Amazon etc. Participate in various projects Compliance Training: Participate in all required compliance training, including Bank Secrecy Act/anti-money laundering training, as well as internal and external training programs, online training, meetings, and seminars/conferences, etc. Other Duties: This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Knowledge, Skills, and Abilities Education: High school degree or equivalent Experience: 2-3 years equipment leasing experience or similar experience Required Skills:. Proficient in Microsoft Office applications, including Excel Ability to meet deadlines in a fast paced environment Must possess great analytical and problem solving skills Preferred Skills: Knowledge of advanced Excel functions Experience working with Titled vehicle transactions Supervisory Responsibility This position does not manage employees Working Environment and Physical Demands This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, copy machines, and printers. Physical requirements: sedentary This position requires no travel Position Type This is a full-time position. Other We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

At Signeekwave, we believe that architecture has the power to shape our world, ignite emotions, and inspire awe. We are an innovative and forward-thinking architecture firm committed to creating exceptional spaces that blend functionality, aesthetics, and sustainability. Job Description We are looking for a capable and friendly Office Assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors. You may also be required to order office supplies. Job Type: Full-time Pay: $19.50 - $30.00 per hour Duties: Answering telephone calls, as well as screening and forwarding calls. Scheduling and confirming appointments, meetings, and events. Welcoming and assisting visitors in a friendly and professional manner. Handling basic inquiries and sorting mail. Copying, scanning, and filing documents. Monitoring office supplies and ordering replacements. Keeping the reception area tidy and observing professional etiquette. Qualifications High school diploma or relevant qualification. Good understanding of office administration and basic bookkeeping practices. Super written and verbal communication skills. Excellent organizational and multi-tasking abilities. Strong knowledge of MS Office programs. Additional Information Benefits: Flexible training schedules Paid time off Paid holiday and sick time Retirement planning options (401(k)) Employee discounts through client programs Schedule: 8 hour shift Monday to Friday

Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch. be your best self At Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing. That's why we want to enrich your life with the tools and services you need to succeed in every area of your life. Join us! Purpose of Job: Performs all administrative duties supporting warehouse operations. Job Components: Accurately maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to company policy and procedure, preparing customer invoices, purchase orders and delivery tickets accurately and timely. Perform monthly, quarterly and year-end close efficiently, accurately and on schedule. Verify deposits are accurate and made on a timely basis. Maintain and diplomatically collect accounts receivable. Upload and download handheld computer devices and process data according to a set schedule. Provide exceptional customer service both in person and over the phone Assists customers at the front counter and answers incoming calls Maintain dealer database. Assist with inventory count and research variances. All other duties as assigned Qualifications : High school graduate (or equivalent). Some college preferred. At least one year of administrative support experience in a warehouse or retail environment At least one year of bookkeeping or accounting experience, including AP, AR and Collections. Proficient in Microsoft Office products, including Outlook and Excel. Multi-line phone experience required. Demonstrated use of professional phone etiquette required. Excellent verbal communication skills are required. Previous experience in a customer-facing role is required. Ability to multi-task, quickly transitioning from one function/task to the next. Demonstrates good organizational skills and can prioritize tasks Works with a high degree of accuracy and attention to detail Approaches tasks with a sense of urgency Must work effectively in a team environment Strong data entry skills Excellent communication skills required. Use of PPE required (steel toe boots, safety glasses, protective gloves, etc.) Scope Data: Works under general supervision. Work receives regular review by Manager. Work Environment: Office environment but is also exposed to battery warehouse conditions such as moving equipment, mechanical parts, fumes or airborne particles and toxic or caustic chemicals. Specific vision abilities include close vision, depth perception and ability to adjust focus. Regularly required to stand, walk, hear, talk, and use hands to grasp and handle objects. Occasional lifting up to 45 lbs. Ability to sustain extended periods of sitting, occasional standing and walking throughout the day Prolonged use of personal computer and telephone Use of PPE required (steel toe boots, safety glasses, protective gloves, etc.) Note: We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us. Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Interstate Batteries expressly prohibits unlawful discrimination on the basis of age, race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, medical condition, genetic information, national origin, ancestry, disability (mental and physical), marital status, military status, veteran status, citizenship or any other characteristic protected under applicable local, state or federal law.

Now Hiring: Front Desk Guest Ambassador / Tech Assistant Location: St. Augustine Center Schedule: PRN (as needed) Join the #1 Outpatient Imaging Provider in Northeast Florida! Precision Imaging Centers is expanding, and we're looking for compassionate, detail -oriented individuals to join our Gate Parkway team. This hybrid role combines front desk responsibilities with hands -on support for our imaging technologists, including IV starts as needed, and cross -training to educate and offer patients genetic testing services. Whether you're looking to grow your healthcare career or gain valuable experience, this role offers flexibility, mentorship, and the chance to make a meaningful impact every day. Position Overview As a Front Desk Guest Ambassador / Tech Assistant, you'll be the first point of contact for patients while also assisting technologists with imaging procedures and clinical support. You will help ensure smooth administrative and clinical operations, create a welcoming environment, and support patient education initiatives, including genetic testing offerings. Key Responsibilities Front Desk / Guest Ambassador Duties: Greet patients warmly and provide a positive first impression Register patients, update insurance and personal information Schedule appointments efficiently and manage phone inquiries Handle payments and process financial transactions accurately Promote available services, including genetic testing, and educate patients Encourage patient feedback and reviews Maintain a clean and organized reception area Tech Assistant Duties: Assist technologists with patient care, including IV starts as needed (will train the right candidate) Prepare patients for imaging procedures and support during imaging sessions Transport patients safely and ensure comfort during exams Stock exam rooms and maintain cleanliness of clinical areas Support technologists and center operations to maintain efficiency Qualifications High school diploma or equivalent; Bachelor's degree preferred 2+ years of experience in customer service, hospitality, or patient care helpful but training provided for clinical tasks Strong verbal, written, and interpersonal communication skills Ability to multitask in a fast -paced healthcare setting Willingness to work full -time or PRN as needed Ability to stand/sit for extended periods and lift up to 25 lbs Why Join Precision Imaging Centers? Work with the leading outpatient imaging provider in Northeast Florida Competitive pay with bonus opportunities Flexible scheduling for work -life balance Growth and advancement opportunities in a supportive, patient -focused environment Recognition & referral bonuses Great Place to Work certified Be part of a team delivering Exceptional Clarity and Superior Care. Apply today and start your career with Precision Imaging Centers! Requirements High school diploma or equivalent; Bachelor's degree preferred 2+ years of experience in customer service, hospitality, or patient care helpful but training provided for clinical tasks Strong verbal, written, and interpersonal communication skills Ability to multitask in a fast -paced healthcare setting Willingness to work full -time or PRN as needed Ability to stand/sit for extended periods and lift up to 25 lbs Benefits Work with the leading outpatient imaging provider in Northeast Florida Competitive pay with bonus opportunities Flexible scheduling for work -life balance Growth and advancement opportunities in a supportive, patient -focused environment Recognition & referral bonuses Great Place to Work certified

The Administrative Support Specialist will be responsible for providing administrative support functions for the Dean of the School of Creative Arts & Letters, School of Liberal Arts & Sciences, and the Office of Academic Affairs. The Specialist will also assist other departments with troubleshooting, special projects, and tasks during high work volume seasons of the academic calendar year as assigned by Academic Affairs.

Job Opening: Remote Data Entry Assistant that offers flexibility and the opportunity to work remotely? Look no further! We are seeking a talented and motivated Data Entry Assistant to join our dynamic team. As a Data Entry Assistant, you will play a vital role in maintaining accurate and up-to-date information in our systems. This position offers a unique opportunity to gain valuable experience in a remote work environment while contributing to the success of our organization. Responsibilities: Enter and update data accurately and efficiently into our database systems. Verify and review data for errors or discrepancies, ensuring data integrity. Conduct research to obtain additional information or clarification as needed. Organize and maintain electronic and physical files to ensure easy retrieval of information. Collaborate with team members to identify process improvements and contribute to the development of best practices. Adhere to data entry guidelines and protocols to ensure consistent and accurate data entry. Follow security protocols to protect sensitive and confidential information. Qualifications: High school diploma or equivalent qualification. Proficient computer skills, including knowledge of spreadsheet software and data entry tools. Strong attention to detail and accuracy. Excellent time management and organizational skills. Ability to work independently and meet deadlines. Strong communication and interpersonal skills. Prior experience in data entry or related field is a plus but not required. Benefits: Remote work: Enjoy the flexibility of working from the comfort of your own home or any location of your choice. Learning and growth opportunities: Gain valuable experience in data entry and develop skills that can be transferrable to various industries. Mentorship: Receive guidance and support from experienced professionals in the field. Competitive compensation: Receive a competitive salary commensurate with your skills and experience. Work-life balance: Maintain a healthy work-life balance with flexible working hours. Collaborative environment: Join a supportive and inclusive team that values collaboration and teamwork. Don't miss out on this exciting opportunity to kickstart your career in data entry. Apply now and become part of our growing organization that values your contributions and offers a rewarding remote work experience. Please submit your resume and cover letter detailing your interest in the role. We look forward to hearing from you! Note: This is a remote position

Office and Administrative Support Workers, All Other Pay Rate: $12.51\/hr Schedule: Mon \- Sat (Sat is rotating) 9am to 1pm or 2pm Duration: 6 months Processing Clerk will perform clerical services as follows: Sort and mail lab reports daily as directed by the Department. Label each pack of 30 specimen cards by placing provided barcode label on all specimens in numerical order daily as directed by the Department. Perform scanning of specimen cards and face sheets daily as directed by the Department. Use provided scanner to make electronic images, save to specimen gate, and run report to ensure all cards have been scanned. File specimen cards daily by numerical barcode and place in assigned bin as directed by the Department. Assist in managing supply inventory as directed by the Department Place supplies marked refrigerate” into the walk\-in refrigerator and supplies not marked “refrigerate” should be placed on the laboratory shelf labeled for that supply. Mark received date on all supplies. Place all items in a neat and organized manner per Department instructions. Location: Pearl St, Jacksonville FL 32202 "}}],"is Mobile":false,"iframe":"true","job Type":"Contract","apply Name":"Apply Now","zsoid":"633654155","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Government\/Military"},{"field Label":"Work Experience","uitype":2,"value":"0\-2+ years"},{"field Label":"Salary","uitype":1,"value":"12.51"},{"field Label":"City","uitype":1,"value":"Jacksonville"},{"field Label":"State\/Province","uitype":1,"value":"Florida"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"32202"}],"header Name":"Administrative Office 670583","widget Id":"365208000000072311","is JobBoard":"false","user Id":"365208000000125003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"365208000007471030","FontSize":"12","google IndexUrl":"https:\/\/coherentstaffing.zohorecruit.com\/recruit\/ViewJob.na?digest=oIwz2wdJbkULaKTprPARFgHXKy7X3r5I@VLVg4nL9pU\-&embedsource=Google","location":"Jacksonville","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"ml6q26972b1769bdc41fd886b8676f0a5bc6f"}

Salary:$17.00 - $18.00 per hour Details Operations Specialist (Medical Records Specialist) Join a Company That Puts People First! Aveanna Healthcare is one of the nation's largest private duty nursing companies, continuing to grow and innovate. We pride ourselves on fostering a workplace culture that values diversity, encourages collaboration, and supports our team members every step of the way. What Makes Aveanna Different? Award-Winning Culture * Recognized in Indeed's Work Wellbeing Top 100 Companies of 2024 * Named Best Company for Work-Life Balance, Happiest Employees, Best Culture, and Best CEO by Comparably in 2024 Comprehensive Benefits Package * Health, Dental, Vision, and Company-paid Life Insurance * Paid Holidays, Vacation Days, and Sick Days * Quarterly Bonus Opportunities * Mileage Reimbursement * 401(k) Savings Plan with Employer Matching * Employee Stock Purchase Plan with a 15% Discount * Tuition Discounts and Reimbursement Program (conditions apply) * Nationwide Presence with Advancement Opportunities * Employee Recognition Programs and Relief Fund * Structured New Hire Orientation * Employee Resource Groups for Community and Support Position Details * Compensation: $17+ hourly, PLUS quarterly bonuses. * Schedule: Monday-Friday, daytime hours; full-time with on-call rotations. * Location: 8659 Baypine Rd. Jacksonville, FL 32256 Suite 100 Responsibilities of the Operations Specialist * Customer Service Support: Deliver top-level service to internal and external clients for all clinical operational support activities at the branch. * General Office Duties: Manage tasks such as scanning, filing, handling incoming calls, emails, and faxes, distributing mail, processing invoices, and ordering office supplies. * Compliance Coordination: Support recruiting and onboarding efforts, maintain personnel files, ensure credentialing, and assist with risk management processes. * Medical Records Management: Perform data entry, organize and distribute physician plans of care, and uphold communication standards within the office. * Payroll Assistance: Review weekly timesheets, audit payroll files, and serve as the primary contact for caregiver payroll inquiries. Qualifications of the Operations Specialist * High School Diploma or equivalent required; College Degree is a PLUS. * Experience in payroll and/or human resources is highly preferred. * Proficient in Microsoft Office Suite, with strong skills in Word and Excel. * Team player with excellent organizational skills and the ability to multitask effectively. * Home health experience is a PLUS. * Proficiency in English; bilingual skills are a PLUS. Note: As an employer receiving Medicare and Medicaid funds, Aveanna employees must comply with all health-related requirements, including vaccinations and testing, subject to medical or religious exemptions. Take the Next Step in Your Career! Join a team where you can grow, lead, and make a real difference in the lives of others. Apply now to become part of Aveanna's supportive and dynamic environment! As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

At Telebeez Pro, we are a premier cleaning company dedicated to delivering exceptional cleaning services to our valued clients. With years of industry experience, we have established ourselves as a trusted name in the cleaning industry. We are currently looking for a full time Secretary to join our busy office in Jacksonville. FL The ideal candidate for this role has superb administrative and organizational skills and an eye for detail combined with a good sense of customer service. The candidate must be reliable and self-motivated with the ability to work on their own initiative. Job: Full time On site Key Responsibilities: Answering and directing incoming calls with professionalism and courtesy Greeting customers and visitors Handling incoming and outgoing mail Assisting with scheduling and organizing meetings Providing ad-hoc administrative support to members of staff Maintaining office supplies Organizing both paper and electronic filing systems Required Skills & Qualifications: High school diploma Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office If you feel you are the perfect candidate for this position, please submit your CV and covering letter for consideration. We look forward to hearing from you!

Job DescriptionWe're looking for an enthusiastic, professional receptionist to join our team! You'll play a crucial role as the face and first point of contact for our organization. Other responsibilities include answering phone calls and emails, making travel arrangements, scheduling emails, managing mail and deliveries, and other assignments as needed to ensure efficient business operations. Job seekers should take pride in their work, be passionate about helping others, and have an interest in growing with our organization. If this sounds like you, apply now!Compensation: $14 - $16 hourly Responsibilities: Take incoming phone calls and respond to emails and ensure the appropriate people receive all relevant information Follow the correct sign-in procedures for visitors to keep our building secure Complete other administrative duties as needed such as data entry, paperwork, photocopying, etc. Manage incoming and outgoing mail and handle deliveries Book travel arrangements and prepare itineraries so off-site meetings go smoothly Qualifications: High school diploma, G.E.D. or equivalent Has previous experience with word processing programs and basic computer skills Has experience answering telephone calls and troubleshooting stressful situations 1 year of experience as a receptionist, administrative assistant, guest service specialist, or similar position preferred Excellent interpersonal skills, organizational skills, customer service skills, and verbal communication skills Have the ability to type without looking at the keyboard and enter call information in a database directly from a call without needing to write it on paper first. You must have reliable transportation. This is a full-time in-office job and not a remote position. About Company The Law Office of David M. Goldman was founded by lawyers who have been clients in the past. As a result, our services, fees, and business objectives are centered around the client's perspective. We believe that communication is the key to successful business relationships and will strive to be available to meet your needs in a timely manner. We have AV-rated lawyers who are rated among the best in the country by Martindale and Lawyers.com. Likewise, we are looking for long-term relationships with our employees. If you are looking for more than a job, we would like to welcome you to our family.

The Main Entrance Receptionist serves as the first point of contact for students, families, guests, and staff entering University Christian School. This position requires a warm, welcoming presence combined with strong organizational, computer, and multitasking skills. The receptionist supports daily front office operations, ensures a secure and efficient check-in process, and provides exceptional customer service that reflects the mission and values of University Christian School. Requirements:Key Responsibilities Greet and assist all visitors, parents, students, and staff in a positive, professional, and Christ-centered manner. Manage the main entrance check-in/check-out system, ensuring campus safety protocols are followed at all times. Answer and direct phone calls with clarity, friendliness, and efficiency. Provide accurate information and assistance regarding school procedures, events, and policies. Maintain visitor logs, issue temporary badges, and monitor entry flow for safety and security. Perform general office duties such as filing, scanning, copying, and data entry. Use school software systems (email, student information system, Microsoft/Google tools, etc.) to support administrative tasks. Assist with distributing student items, messages, and daily communication to classrooms. Work closely with the administrative team to support school operations and special projects. Manage multiple tasks simultaneously while maintaining a calm and professional demeanor. Uphold confidentiality and handle sensitive information with discretion. Model Christlike character and contribute positively to a team-oriented, supportive office environment. Qualifications High school diploma or equivalent required; some college or office administration coursework preferred. Strong computer skills, including email platforms, digital forms, word processing, and data entry. Excellent verbal and written communication skills. Prior experience in reception, customer service, or administrative roles preferred. Ability to multitask and remain organized in a fast-paced environment. Professional, courteous, and welcoming demeanor. Ability to work collaboratively and maintain positive relationships with staff, families, and students. Commitment to the mission, philosophy, and values of University Christian School and University Church. Personal Attributes Friendly, patient, and service-oriented. Reliable, punctual, and dependable. Works well under pressure and adapts quickly to changing needs. Strong attention to detail and problem-solving ability. Team player who contributes to a positive and encouraging office culture. Work Environment Front office setting with daily interaction with students, families, staff, and guests. Requires extended periods of sitting, computer use, and frequent communication both in person and by phone.

Fields is seeking a positive team member to join our dynamic dealership to provide a luxury experience to both our internal and external customers! Our goal is to provide the best customer experience and create life-long relationships. Being family owned and operated, our culture and standards that define our day-to-day beliefs encompass our Fields Five, Safety, Integrity, Courtesy, Presentation, Efficiency. We have a common purpose to ensure transparency and a collaborative environment where team members are encouraged to express their ideas with a strong belief in promoting from within the organization. What We Offer - Benefits Medical, Dental, Vision, Short- and Long-Term Disability, Paid Basic Life Insurance, 401(k) Plan, Personal Time Off, Paid Training, Employee vehicle purchase plans, Health and wellness, Saturday Lunches, Discounts on products and services Responsibilities Answer phones and direct consumer to the proper department and follow up in a timely manner Handle customer complaints diplomatically and refer complaining customers to the appropriate individual for resolution Operate switchboard telephone system Communicate with callers in a professional, friendly and efficient manner, striving to minimize the amount of time customers spend on hold Assist the managers with various clerical duties as needed Be friendly, professional, courteous and efficient when working with all customers and employees Familiarize yourself with department structures & internal procedures for assisting customers efficiently Scan and file documents Posting whole sales Title work of wholesales Qualifications Experience with Microsoft Office suite is a plus Available to work flexible hours on weeknights & weekends Ability to communicate customers' interests needs and requests to management and sales personnel Professional personal appearance Acceptable motor vehicle driving record according to dealership guidelines