Office administrator jobs in San Bernardino, CA

Who We Are At Tillys, we're a leading specialty retailer offering casual apparel, footwear, and accessories for young men, women, boys, and girls. Our extensive collection features iconic global brands, emerging labels, and proprietary lines, all rooted in an active and social lifestyle. Based in sunny Southern California, our Retail Support Center (RSC) is the heart of our corporate operations, dedicated to supporting both our retail and online stores. The RSC is where strategy meets execution. From trend forecasting to tech innovation, our teams work together to bring the Tillys experience to life - both in-store and online. Position Summary The Administrative Assistant (Legal) will provide essential support to Tillys' Director of Legal and legal team. The position offers hands-on experience across diverse legal areas including marketing, contracts, privacy, compliance, store operations, and e-commerce while working in a fast-paced, collaborative environment. The ideal candidate is organized, proactive and has prior experience working in an office in an administrative role. This role provides mentorship, exposure to complex legal matters, and the opportunity to contribute to meaningful projects that support Tillys' growing business. Key Responsibilities A typical day may include: General Legal Department Support Take notes at information- gathering meetings Assist in drafting policies and preparing guidance, presentations and training materials. Maintain templates and legal advice library Draft letters Coordinate schedules for meetings Organize legal files Miscellaneous research Manage legal mail and Service of Process Printing/scanning/mailing Assist with corporate organization issues (DBA, required filings) Assist with managing legal vendors and billing, and liaise with accounting Help develop legal department processes Store Operations, Marketing, Merchandising and Legal E-Commerce Support · Support on repeating projects using existing templates, and help put together templates for new projects · Review communications from business partners and ask follow-up questions prior to review by Director of Legal or outside counsel · Track status and follow up on legal action items · Help address questions and issues as they arise and work collaboratively with legal team, business partners and outside counsel to resolve Litigation · Assist with various litigation and claims · Submit settlement requests to accounting · Respond to insurance requests Public Company Compliance and Corporate Governance · Assist in drafting minutes and maintaining corporate minute book and stockholder records · Respond to auditor requests Data Privacy · Support the legal team with certain legal privacy related administrative tasks Contracts · Ensure organization of fully executed contracts · Monitor the contracts workflow and track status throughout the contracts lifecycle · Monitor and update the team's Contract Request Tracker Qualifications Your experience brings: Ability to remain flexible, re-prioritize and respond to changing demands Proficient in the use of Excel, MS Word and Outlook Must be punctual and dependable Must be very well organized and have ability to multitask Remain open and adaptable to change and new challenges for growth Maintain exemplary degree of professionalism with all company employees Independent, self-motivated, team player Education & Experience High School Diploma required 1+ years of relevant work experience working as an administrative assistant or similar role, preferably in an office setting Bachelor's or Associate's Degree preferred Interest in law or prior legal experience is a plus Work Environment & Physical Demands Professional office setting with low to moderate noise Ability to sit or stand for extended periods Occasionally lift/move up to 20 lbs. and navigate stairs Frequent walking and movement between floors/departments Reasonable accommodation is available to support individuals with disabilities Leadership & Team Development Non-Management: While this is not a leadership role, we value team players who embody proactive collaboration, curiosity, accountability, and a growth mindset. Opportunities to grow and develop within the company are strongly supported. Compensation Hourly Range: $22 - $25/hr. Final offer will be based on experience, skills, and qualifications. What to Expect Schedule: Full-time in-office role with weekday office hours Work Location: Irvine, CA Why Join Tillys? At Tillys, we thrive in a creative, collaborative, and high-energy environment where individuality is not just accepted - it's celebrated. Whether you're brainstorming bold new campaigns or fine-tuning behind-the-scenes processes, your work makes a real impact. We foster a culture of inclusion, innovation, and recognition, where professional growth is supported, wins are celebrated, and having fun is part of the process. Join a team that values authenticity, teamwork, and always strives for excellence. Perks & Benefits 401(k) Retirement Plan - Save for your future with our company-sponsored plan Health Coverage - Medical, dental, vision, life, and additional voluntary benefits Employee Discount - In-store and online Discount Programs - Save on travel, events, and more Employee Sample Sales - Major deals on favorite brands Wellness & Social Events - Fitness programs, parties, and team outings Weekly Office Snacks - Stay fueled with stocked treats Equal Opportunity Employer & Fair Chance Hiring Tillys is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Fair Chance Hiring: In compliance with California law, Tillys will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act. Other Considerations This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time, with or without notice. Reasonable accommodation may be provided to individuals with disabilities to enable them to perform essential job functions.

We are seeking a reliable and detail-oriented Office Administrator to support our client's daily operations, timekeeping processes, and general administrative tasks. This role requires strong communication skills, accuracy in handling daily data entry, and the ability to work with a variety of personalities in a fast-paced environment. Key Responsibilities: Manage daily timekeeping entries to ensure accuracy and compliance. Review and verify information submitted by field staff and address discrepancies primarily through email communication. Maintain tracking spreadsheets and enter manual time clock data as needed. Provide professional and timely responses to incoming phone calls from the main company line (approx. 5% of the role). Support general administrative duties such as filing, scanning, organizing documents, and maintaining records. Assist with updating and transferring project-related documents and plans. Use Outlook, Excel, MS Teams, and other internal systems to support daily workflow. Communicate clearly and professionally with team members in the field and office. Preferred Qualifications: Strong attention to detail and excellent written and verbal communication skills. Ability to manage multiple tasks and remain flexible in a fast-paced environment. Experience with timekeeping, data entry, or administrative support. Proficiency with Outlook and Excel; familiarity with project or CRM software is a plus. Comfortable working with various personalities and maintaining a positive, professional approach. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Job Title: Administrative Aide 3 Duration: 11/07/2025 to 05/06/2027 Schedule: M-F 7-345 Education Requirement A. High School Diploma or Equivalent Day-to-Day Responsibilities/Workload 1. Download drawing package content from SharePoint 2. Generate/assign drawing package number 3. QC PDF, CAD files against database (CDM Dashboard) 4. Drawing data entry (Revision, drawing title metadata, etc. etc.) (CDM Dashboard) 5. PDF upload to CDM Library, QC upload 6. Create print scheduling documentation (order form, delivery labels) convert to PDF 7. QC drawing package Folder (order form, delivery labels, Transmittal, drawings - All in PDF) 8. Upload Issued drawing package content to external SharePoint site, copy link, QC upload 9. Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end) Required Skills/Attributes Basic clerical skills • Interpersonal / customer service skills • Typing 50wpm • Ability to navigate, search and perform data entry on drawing repository system • Knowledge of Outlook Email and Microsoft Office applications Desired Skills/Attributes Basic clerical skills • Interpersonal / customer service skills • Typing 50wpm • Ability to navigate, search and perform data entry on drawing repository system • Knowledge of Outlook Email and Microsoft Office applications

This is a part-time, in-office role with a consistent 20-hour-per-week schedule. Weekends and overtime are not required for this role. About You: You're the glue that holds everything together, the person who others look to when they need a problem solved, a process streamlined, or a smile put on their face. You have a natural talent for organization that's matched only by your passion for creating a supportive and efficient environment. Your friends and colleagues describe you as detail-oriented, proactive, and dependable - the person who always seems to have everything under control, no matter what's thrown your way. You find joy in the little things that others might overlook. Whether it's ensuring that the office supplies are always stocked, the equipment is functioning properly, or that everyone knows exactly where to find the items they need, you understand that these details are what keep the bigger picture running smoothly. You don't just complete tasks; you anticipate needs, think ahead, and plan for contingencies. You're always a step ahead, making sure that issues are addressed before they even arise. You're passionate about employee happiness because you understand that a happy team is a productive team. You believe that when people feel valued, supported, and engaged, they're more likely to bring their best selves to work every day. You're the person who listens to your colleagues, takes their feedback seriously, and works to create an environment where everyone feels like they belong. You're not just managing the office; you're cultivating a culture of positivity and collaboration. Your ability to juggle multiple responsibilities with ease sets you apart. You're a master of efficiency, able to prioritize tasks and manage your time effectively, even in a fast-paced environment. You're adaptable and flexible, ready to shift gears when needed, and you handle challenges with grace and a positive attitude. Communication is one of your strongest skills. Whether you're writing an email, leading a meeting, or having a casual conversation, you know how to convey information clearly and effectively. You understand that good communication is key to a successful workplace, and you make it a priority to ensure that everyone is on the same page. You're also empathetic, able to understand and address the concerns of your colleagues in a way that makes them feel heard and respected. You're not just a team member; you're a leader. People trust your judgment and look to you for guidance because you've proven time and again that you can handle whatever comes your way. You're the go-to person for problem-solving, and you take pride in helping others succeed by providing the support and resources they need. In short, you're the heartbeat of the office, the person who keeps everything running smoothly and makes sure that everyone is set up for success. Your combination of organizational prowess, proactive problem-solving, and strong communication skills makes you an invaluable asset to the team. About Us: We are an award-winning corporate event agency based in Pasadena, California, dedicated to creating immersive experiences that connect brands with people. We serve a diverse range of industries turning visions into reality with our comprehensive event services. From brand activations and large-scale community events to corporate retreats and virtual meetings, we excel at designing and executing events that leave a lasting impact. Our Core Values Are: Growth Wow Service Proactive Innovation Fun + Engagement Community Job Responsibilities: · Process Improvement: Support the Office Coordinator to continuously evaluate and improve company processes to enhance efficiency and productivity. Work to increase team productivity by identifying and reducing time-wasting activities. · Protecting CEO Team's Time: Help safeguard the CEO team's ability to focus on strategic growth by documenting and implementing processes for recurring issues, ensuring problems are solved only once. · Employee Happiness Index: Lead initiatives to enhance employee engagement and satisfaction, aiming to maintain an Employee Happiness Index score of 9+ out of 10. Regularly assess and adjust strategies to foster a positive work environment with support from the Office Coordinator. This will include managing our company culture events, an integral and fun monthly bonding opportunity for the entire team. · Office Operations Management: Oversee the day-to-day operations of the office, including managing office supplies and ensuring all equipment is properly maintained. Minimize downtime by ensuring that all systems, tools, and software are functioning and accessible, and assisting with keeping maintaining onsite storage. · Recruitment and Onboarding: Assist with the onboarding process, ensuring that new hires integrate smoothly into the team and that their questions are answered in a timely manner. · Compliance Management: Support 100% compliance with HR-related reviews and assessments. · Vendor and Supplier Relations: Manage relationships with vendors and suppliers, negotiating contracts and maintaining inventory levels. Ensure that office services and supplies are provided on time and within budget. · Event Support: Provide logistical support for company events and meetings, both in-office and off-site. Assist in planning and executing company-wide events, including team-building activities, company retreats, and celebrations, ensuring all details are handled professionally and efficiently. · Personal Assistant Support: Help assist the CEO Team with requests as necessary, including shipping, booking travel, and setting up for podcasts. This will constitute a minimal, but often critical portion of the role. · Manage Office Communications: Serve as the friendly and knowledgeable point of contact to clients and both in-office and event vendors through managing the company email and phone system. Ideal Candidate Qualities: · Highly Organized: You have a natural talent for organization and excel at keeping everything in its place. Whether it's managing office supplies, coordinating schedules, or ensuring that all processes are documented, you thrive on making sure everything runs smoothly. · Detail-Oriented: Your attention to detail is exceptional. You spot potential issues before they become problems and ensure that all tasks are completed accurately and efficiently. · Proactive Problem Solver: You don't wait for problems to arise; you anticipate them and take action to prevent them. When issues do occur, you document the solutions and create processes to ensure they don't happen again. · Excellent Communicator: You're skilled in both written and verbal communication. You know how to convey information clearly and effectively, whether you're drafting an email, leading a meeting, or having a one-on-one conversation. · Empathetic and Supportive: You understand the importance of employee happiness and are committed to fostering a positive work environment. You listen to your colleagues, take their feedback seriously, and work to create an environment where everyone feels valued and supported. · Time Management Expert: You know how to prioritize tasks and manage your time effectively. You're committed to protecting the CEO team's time by handling day-to-day operations efficiently, allowing them to focus on strategic growth. · Strong Leadership Skills: Even if you don't always think of yourself as a leader, others look to you for guidance. Your colleagues trust your judgment and rely on your calm, level-headed approach to problem-solving. · Committed to Continuous Improvement: You're always looking for ways to improve both yourself and the workplace. You're open to feedback and eager to implement new strategies that enhance efficiency and productivity. · Tech-Savvy: You're comfortable with technology and have experience using office management tools and software. You're quick to learn new systems and are able to troubleshoot common tech issues that may arise. · Dependable and Trustworthy: You are the person others rely on to get the job done, no matter what. Your colleagues know that when you're responsible for a task, it will be completed accurately and on time. · Team Player: You understand that success is a team effort and are always willing to lend a hand to help others succeed. You're collaborative, supportive, and dedicated to creating a positive work environment. Qualifications: · Bachelor's degree in Business Administration, Office Management, Human Resources, or a related field (preferred). · Proven experience as an Office Coordinator or in a similar role, including practice creating organizational systems. · Proficiency in Microsoft Office and Google Suite Administration. · A background in HR support, ideally with an HR certification or 1 year of experience. · Proven experience as a strategic planner. · Comfort with public speaking to a group of twenty. · Highly organized and dependable with excellent attention to detail and a positive attitude. · Office Experience - General, Scheduling, Telephone Skills, Typing, Documentation Skills, Verbal Communication, Written Communication, and Administrative Writing Skills. · Experience with the following programs: Monday, Dropbox, Microsoft Office, Zoom, and Canva.

Schedule: Full-Time, Monday-Friday, 9:00 AM - 5:30 PM Pay: $22/hr, 40 hours per week Likely Inc. is a design and manufacturing studio focused on creating luxury packaging for some of the most exciting brands in beauty, wellness, food & beverage, and lifestyle. From concept to production, we bring creative visions to life with quality and precision. Position Overview We are looking for a full-time Administrative Assistant to join our team in Pasadena. In this role, you will work closely with our Operations Director to help manage all house account projects - from organizing meetings to tracking production deadlines and deliverables. You will also work directly with the CEO on scheduling and select projects. This is an ideal position for someone who is highly organized, an excellent communicator, and confident in their ability to keep both internal teams and clients updated in a fast-paced environment. Key Responsibilities Assist the Operations Director in managing day-to-day operations for key client projects Schedule and coordinate meetings, deadlines, and production timelines Keep clients informed of project updates, schedules, and next steps Create and maintain project trackers and reports (must be proficient in Excel) Support the CEO with scheduling, project updates, and occasional administrative tasks Maintain internal systems and communications for active projects Qualifications Minimum 2 years of experience as an Administrative Assistant or similar role Strong organizational and time-management skills Excellent written and verbal communication skills Highly proficient in Excel (you will be tested) Ability to multitask and stay on top of deadlines Professional, reliable, and able to take direction well Growth Opportunities There is room to grow into our Product Development or Client Relations departments for candidates who show strong performance and interest. To Apply Please send your resume and a short note about why you're a great fit to ******************. We're excited to meet someone who's ready to grow with us!

Operations Administrative Assistant: New Sales & Workflow Support A major healthcare organization is seeking a dedicated and highly detailed Operations Administrative Assistant to provide crucial support to our New Sales and Operations teams, focusing heavily on the California market. This role is a vital link between sales, operations, and external partners (brokers/GAs), requiring expertise in eligibility processing, workflow efficiency, and high-level administrative support. Location: Remote Position (Must live within a commutable distance to S Oakland Ave, Pasadena, CA 91101 for equipment purposes) Compensation: Starting at $30.00 per hour, based on experience. Contract Term: 3-6 month contract with strong potential for extension up to 2 years and the opportunity to apply for permanent positions. Top Responsibilities & Daily Tasks This dynamic role involves a blend of administrative support, process optimization, and direct external communication: Sales Eligibility Support: Determine the front-end eligibility of all new group submissions specifically for the California market. Virtual Broker Support: Serve as a primary virtual contact for brokers and General Agencies (GAs), maintaining service levels, providing initial prospect quotes, and supporting market outreach. Process Improvement & Metrics: Refine, develop, and implement workflow processes system-wide and at the department level. Assist in cost reduction projects and develop departmental metrics for accountability. Executive Representation & Coordination: Represent the Chief Operating Officer (COO) in key settings, including committees, to guide centralized processes, and at construction meetings to ensure operational workflow is unobstructed. Project Management: Provide support on various duties and projects focused on hospital and system-wide operational efficiency and sustainability. Required Qualifications & Skills Two (2) years of experience in a healthcare administrative or operational support environment. Top Skillsets Proven ability to support CA New Sales Installation and Renewal Maintenance Transactions. Technical Proficiency in Microsoft Office Suite. Preferred Systems Familiarity with healthcare management systems such as KPSC, EMWS, and SNAP is a significant advantage. Detail-oriented and able to multitask effectively in a high-volume, fast-paced work environment.

The Office Services Associate plays a vital role in ensuring the seamless operation of daily office functions. This position provides comprehensive support, including back-office assistance, hospitality, mail handling, reprographics, and facilities management. Reporting to the Lead Office Services Associate or Client Relations Manager, the Office Services Associate is entrusted with maintaining a professional and efficient work environment for all stakeholders. Key Responsibilities: Client Relations & Account Management (15%) • Serve as the primary liaison between the client and Forrest Solutions, facilitating effective communication and building strong, positive relationships. • Oversee day-to-day operational needs, promptly addressing client requests, inquiries, and concerns to ensure exceptional service and client satisfaction. • Maintain a professional office atmosphere by ensuring signage is correct, communication materials are current, and the environment remains organized and aesthetically appealing. • Actively contribute to weekly leadership meetings, providing insightful reports on progress, challenges, and strategies to meet client needs and goals. Process & Procedures (10%) • Collaborate with clients to develop and refine policies, procedures, and standards that align with business objectives and promote operational efficiency. • Monitor Key Performance Indicators (KPIs) to ensure adherence to Service Level Agreements (SLAs). • Identify opportunities for process improvements and apply project management best practices to enhance service delivery. • Maintain the Site Operations Manual/Playbook, ensuring it is up-to-date and accurate. Client Experience & Satisfaction (10%) • Cultivate lasting client relationships by proactively identifying opportunities to enhance satisfaction and resolve issues efficiently. • Conduct regular inspections of the office space, ensuring it is always in optimal condition to provide a welcoming, professional environment. • Demonstrate superior customer service, addressing client inquiries and concerns with urgency, while performing thorough follow-ups to ensure satisfaction. Facilities & Office Support (10%) • Manage office moves, including furniture relocations and meeting room setups, ensuring smooth transitions and efficient space utilization. • Assist with light facility maintenance tasks, such as sheet rocking, light carpentry, and fixture upkeep. • Uphold cleanliness and hygiene standards across designated areas and maintain office supplies and signage as needed. Mail & Postal Services (10%) • Manage mail services, including sorting and distributing interoffice mail, executing internal mail runs, and operating postage equipment. • Process specialized outgoing mail (e.g., certified or registered) and oversee the collection of outgoing mail from designated areas. Meeting & Event Support (10%) • Ensure meeting rooms are prepared and ready, ensuring smooth operations for client and internal meetings. Print & Reprographics (10%) • Provide printing services including copying, quality control checks, binding, hole punching, and maintaining copier equipment. • Reproduce materials, such as CDs and DVDs, to meet client specifications. Training & Development (5%) • Participate in ongoing training to enhance your skills and knowledge of the role, utilizing platforms like Cornerstone to continue professional growth. Position Requirements & Qualifications: • High school diploma or equivalent required; college degree preferred. • Minimum 1 year of relevant experience in office services or facilities management. • Strong communication skills, both written and verbal, with the ability to handle client inquiries and provide effective solutions. • Proficiency in Microsoft Office and related office tools. • Team player with a positive attitude, a strong work ethic, and the ability to motivate peers. • Excellent organizational skills with attention to detail. • Ability to maintain confidentiality and handle sensitive information. • Demonstrates a pleasant and professional demeanor at all times. Core Competencies: • Client-first mindset with a focus on delivering exceptional service. • Strong attention to detail with the ability to manage multiple tasks in a fast-paced, dynamic environment. • Excellent decision-making skills and the ability to prioritize effectively. • Adaptable, with the ability to thrive under pressure and meet deadlines. • Proficient in using technology and office systems. Physical Requirements: • Ability to stand, walk, bend, kneel, and reach frequently. • Ability to sit and use fine finger movements regularly. • Occasional lifting and handling of objects, with a focus on manual dexterity. Equal Opportunity Employer: Forrest Solutions, Inc. is committed to providing equal employment opportunities to all individuals, regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.

An electric utility client is looking for an Administrative Assistant who will Download drawing package content from SharePoint Administrative Assistant Pay Rate: $22.19/hr. on W2 Duration: 18 months or longer Schedule: M-F 7am-3pm (must be flexible 7-5) Typing Skills Test is required with each submission. Must reach at least 50 wpm. RESPONSIBILITIES Download drawing package content from SharePoint Generate/assign drawing package number QC PDF, CAD files against database (CDM Dashboard) Drawing data entry (Revision, drawing title metadata, etc. etc.) (CDM Dashboard) PDF upload to CDM Library, QC upload Create print scheduling documentation (order form, delivery labels) convert to PDF QC drawing package Folder (order form, delivery labels, Transmittal, drawings - All in PDF) Upload Issued drawing package content to external SharePoint site, copy link, QC upload Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end) QUALIFICATIONS: High School Diploma or Equivalent Interpersonal / customer service skills Typing 50wpm Ability to navigate, search and perform data entry on drawing repository system Knowledge of Outlook Email and Microsoft Office applications About our client: Our client is one of the largest electric utilities and a longtime leader in renewable energy and energy efficiency in the United States providing electricity for much of Southern California. About APR: Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide. Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Don't miss out on this amazing opportunity! If you feel your experience is the match for this position please apply today and join our team. We look forward to working with you! #SLA

Temp-to-hire REPORTS TO: Vice President of Operations The Administrative Assistant supports the VP of Operations by preparing and organizing the information needed to manage multiple departments. This role is focused on structured preparation, accuracy, and forward visibility. CORE RESPONSIBILITIES HR Support * Maintain personnel files * Track onboarding/compliance documentation * Update HR logs and expiration tracking Sales Support * Pull sales data and update excel graphs and worksheets. Print reports from database, export data and manipulate data as requested. Customer Service Support * Monitor and route shared Sales/Customer Service email inbox. Marketing Support * Draft simple flyers or communications * Maintain image files / rename / edit as necessary. Production / Compliance / IT Support * Pull long-lead / open order / promise date reports * Track upcoming compliance deadlines * Maintain IT tickets/renewals tracking REQUIRED SKILLS * 3+ years administrative experience * Strong Excel (charts, formatting, reporting) * Photoshop - Adobe products * Highly organized; strong file hygiene * Comfortable in manufacturing/operations environment * Handles confidential information - Works independently and anticipates need Desired Skills and Experience Administrative Assistant Temp-to-hire REPORTS TO: Vice President of Operations The Administrative Assistant supports the VP of Operations by preparing and organizing the information needed to manage multiple departments. This role is focused on structured preparation, accuracy, and forward visibility. CORE RESPONSIBILITIES HR Support * Maintain personnel files * Track onboarding/compliance documentation * Update HR logs and expiration tracking Sales Support * Pull sales data and update excel graphs and worksheets. Print reports from database, export data and manipulate data as requested. Customer Service Support * Monitor and route shared Sales/Customer Service email inbox. Marketing Support * Draft simple flyers or communications * Maintain image files / rename / edit as necessary. Production / Compliance / IT Support * Pull long-lead / open order / promise date reports * Track upcoming compliance deadlines * Maintain IT tickets/renewals tracking REQUIRED SKILLS * 3+ years administrative experience * Strong Excel (charts, formatting, reporting) * Photoshop - Adobe products * Highly organized; strong file hygiene * Comfortable in manufacturing/operations environment * Handles confidential information - Works independently and anticipates need All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Trident Consulting is seeking a "Administrative Assistant III” for one of our clients. A global leader in business and technology services. Title: Administrative Assistant III Job type: Contract Pay Rate: $16/hr to $22/hr Duration: 12+ Months Description: Broad knowledge of department policies, practices, and procedures. Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems. Typically possesses three to four years' experience performing thorough administrative, secretarial, and clerical functions. The administrative assistant-level 3 is a high-level administrative position. Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously. Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures. Sets up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires. Requires judgment and confidence in handling interpersonal relations. Works on special projects as needed. May provide work direction to lower level administrative staff in the same department or unit.High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses. Ability to coordinate the schedule of an Executive VP and other managers Proficient in Microsoft Word, Excel. Day-to-Day Responsibilities/Workload Download drawing package content from SharePoint Generate/assign drawing package number QC PDF, CAD files against database (CDM Dashboard) Drawing data entry (Revision, drawing title metadata, etc. etc.) (CDM Dashboard) PDF upload to CDM Library, QC upload Create print scheduling documentation (order form, delivery labels) convert to PDF QC drawing package Folder (order form, delivery labels, Transmittal, drawings - All in PDF) Upload Issued drawing package content to external SharePoint site, copy link, QC upload Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end) Basic clerical skills Interpersonal / customer service skills Typing 50wpm Ability to navigate, search and perform data entry on drawing repository system Knowledge of Outlook Email and Microsoft Office applications Required Skills/Attributes Required Skills/Attributes Typing 50wpm Ability to navigate, search and perform data entry on drawing repository system Knowledge of Outlook Email and Microsoft Office applications About Trident: Trident Consulting is a premier IT staffing firm providing high-impact workforce solutions to Fortune 500 and mid-market clients. Since 2005, we've specialized in sourcing elite technology and engineering talent for contract, direct hire, and managed services roles. Our expertise spans cloud, AI/ML, cybersecurity, and data analytics, supported by a 3M+ candidate database and a 78% fill ratio. With a highly engaged leadership team and a reputation for delivering hard-to-fill, niche talent, we help organizations build agile, high-performing teams that drive innovation and business success. Some of our recent awards include: Trailblazer Women Award 2025 by Consulate General of India in San Francisco Ranked as the #1 Women Owned Business Enterprise in the large category by ITServe. Received the TechServe Excellence award. Consistently ranked in the Inc. 5000 list of fastest-growing private companies in America Recognized in the SF Business Times as one of the Largest Bay Area BIPOC/Minority-Owned Businesses in 2022.

Are you a detail-oriented professional looking to make an impact in a dynamic work environment? We're seeking an Administrative Assistant to support our operations by managing key construction administrative tasks, ensuring labor compliance, and assisting the accounting department. This full-time role, based in our Chino, CA office, offers flexibility and the chance to grow within a global organization that values innovation, sustainability, and total quality. Key Responsibilities Administrative Support: Organize and maintain filing systems for company documents, ensuring accessibility and confidentiality. Process and track AR releases with accuracy and timely reporting. Assist the Office Manager with administrative tasks and special projects. Labor Compliance Support: Prepare, verify, and transmit Certified Payroll documentation for prevailing wage projects. Monitor subcontractor labor compliance documentation, identify discrepancies, and assist with resolution. Support union audits and labor compliance reviews by coordinating documentation and responses. Qualifications/Requirements Education: High school diploma or equivalent required; Associate's degree in Business or Accounting is a plus. Experience in Construction Industry: Previous administrative experience in payroll, accounting, or labor compliance preferred. Familiarity with California Certified Payroll Reporting and prevailing wage laws is highly desirable. Ethical behavior, strong communication skills and excellent organizational skills to prioritize tasks and meet deadlines. Proficiency in Microsoft Office Suite (e.g., Word, Excel, Outlook). Benefits Work-Life Balance: Enjoy a consistent schedule that complements your personal life. Career Growth Potential: Opportunities to expand your role and grow within our international organization. Collaborative Environment: Be part of a team that values innovation, sustainability, and quality. and more! About Us Belco, part of the global Elecnor Group, is a leading force in Southern California's and Texas's construction industry. With over 25 years of expertise, we combine the stability of an international corporation with local knowledge. Our commitment to innovation, sustainability, and quality is reflected in every project we undertake. Join our team and contribute to cutting-edge projects that are shaping the future of infrastructure in the U.S. Note: Elecnor Belco Electric, Inc. is an Equal Opportunity Employer. All qualified candidates are encouraged to apply.

Hybrid's humble beginnings started in 1997 in the back of a print shop designing, selling, and printing tee shirts. Today, Hybrid is a global apparel industry powerhouse in brand and licensing management. Hybrid provides its expertise and fully vertical operations capability - design, merchandising, development, sourcing, production, and distribution - to a broad suite of branded, licensed, generic, and private label partners. Hybrid's full-service apparel design and manufacturing expertise extends across the apparel category, including knits, woven tops, bottoms, tees, and accessories. As our organization has evolved, so has our philosophy of doing business. We have made concerted efforts to remove ourselves from the antiquated approach of other apparel manufacturers and doing things differently has been our focus. We are building a company ethos that breeds innovation, collaboration, integrity and excellence in customer service. What is my role? Work closely with the Senior Account Manager in conjunction with other various departments to assist in the daily functions of managing the orders and accounts. What You'll Do License Approvals Support AM working with Licensing Dept. on license approvals: Route lines sheets for concept approval Check concept/PP approval status Request Production Line sheets (as needed) Samples Submit sample requests (enter CPS) Ensure samples requested cover customer and license requirements Order blanks for domestic samples, if needed Follow up on sample needs with Import or Domestic team Review sample and check against customer CAD Prep and send PP samples to customer (as needed) Include any special tags or special instruction as required by account Prep and send TOP samples to customer (as needed) Include any special tags or special instruction as required by account Packages Prep and send packages as needed for customers with guidance from AM. Keep log and track packages as needed with AM Miscellaneous Prep and build Development Project Requests Prep and build Worksheets for costing or orders What You'll Need BA or AA in a Fashion related field preferred 1-2 years' experience in account management within the apparel industry Detail oriented and very organized This position must push for results and constantly follow up with others. Good communication skills Proficient with MS Office and Excel. Computer comfort as all tasks are done on various programs (i.e. sample portal, unity, art portal, inventory portal) Able to work in hectic environment and with tight deadlines Need to be able to juggle many tasks simultaneously Ability to work until the job is done. There are often extra hours spent at end of day. Must be self-motivated and comfortable working without constant managerial follow up Hybrid Apparel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Job Title: Administrative Assistant - Construction Industry Employment Type: contract to hire Pay: $20-$25/hr LHH is seeking a detail-oriented and proactive Administrative Assistant to support operations within a busy construction office in Chino, CA. The ideal candidate will have prior experience in the construction industry and be comfortable managing administrative tasks in a fast-paced environment. Key Responsibilities: • Provide administrative support to project managers and field staff • Manage incoming calls, emails, and correspondence • Prepare and maintain project documentation, contracts, and reports • Coordinate schedules, meetings, and travel arrangements • Assist with invoicing, purchase orders, and expense tracking • Maintain organized filing systems (digital and physical) • Support compliance with safety and regulatory documentation Qualifications: • Previous experience in construction or related industry preferred • Strong organizational and multitasking skills • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) • Excellent written and verbal communication skills • Ability to work independently and as part of a team • Familiarity with construction terminology and documentation is a plus Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

Join our Design Team as a Design Assistant and play a key role in bringing the Windsor vision to life. You'll collaborate side-by-side with our in-house designers to help create exclusive pieces that capture the essence of our brand and inspire our girl to feel confident, feminine, and fashion-forward. We're looking for someone who lives and breathes fashion-someone with an eye for emerging trends, a love for social media inspiration, and the ability to translate seasonal influences into must-have styles for our Windsor customer. Essential Job Functions & Responsibilities: Create accurate flat sketches for design development & complete tech sheets with rough specs. Send tech sheets and/or tear sheets to vendors, assigning style numbers, and following up on PD's. Create accurate technical specs to support design development and production. Assist Designers with vendor appointments, sourcing fabrics, and trims that fall into the trend direction given. Support Designers with organizing sketches, fabrics, trims and PD's. Organize & maintain sample system by department & vendor. Supervise design development during the designer's absence, including fittings, detailing, and style adaptations. Stay current on emerging fashion trends and industry developments in fabric, color, and silhouette. Collaborate with the Fashion Team in creating mood/trend boards & quarterly trend forecasting as needed. Key Qualifications & Requirements: 3+ years of experience as a Design Assistant in the fast fashion industry. Solid understanding of designs from a technical perspective, i.e. producing patterns and technical specifications Knowledge of fabrications, silhouettes, colorways, garment construction, and trim. Proficient in the Adobe creative suite (illustrator and photoshop) Someone with an eye for emerging trends, a love for social media inspiration, and the ability to translate seasonal influences into must-have styles. Able to multitask and work in a fast paced industry. Excellent communication skills to build vendor relationships Embodies our core Windsor values & mission statement. Physical/Environmental Demands and Overtime & Availability: Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances. Sedentary work. Exerting up to 10 pounds of force occasionally and/or a small amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Adequate movements (motions) of the wrists, hands, and/or fingers. Team members are required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. *Job descriptions are merely a summary of the position. Duties and responsibilities are subject to change and may include any other that management finds necessary to successfully maintain business operations. WINDSOR EQUAL OPPORTUNITY EMPLOYER

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead - our policyholders count on us to be there when it matters most. It's a big ask, but it's one that we have the power to deliver when we work together. We collaborate and innovate - pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it's the right thing to do. Pacific Life is more than a job, it's a career with purpose. It's a career where you have the support, balance, and resources to make a positive impact on the future - including your own. Pacific Life is investing in bright, agile and diverse talent to contribute to our mission of innovating our business and creating a superior customer experience. We're actively seeking a talented Executive Administrative Specialist to join our Sales and Distribution Team. This role is based in Omaha, Nebraska or Newport Beach, California. As an Executive Administrative Specialist, you'll play a key role in Pacific Life's growth and long-term success by providing administrative support directly to sales leadership, executives, managers, and/or a group of individuals, exercising confidentiality, tact and diplomacy. You will fill a new role that sits on a team of national sales managers in the Life Insurance Division (LID). How you will make an impact: Works independently to provide advanced, diverse, and/or confidential administrative services and support duties. Exercises initiative and judgment on a consistent basis without the need for substantial supervision. Prepares correspondence, memorandum, reports, etc. Initiates and/or routes non-routine correspondence and memoranda. Schedules and maintains calendar of appointments and meetings. Coordinates travel itineraries and related arrangements. Coordinates meetings and events from beginning to end including but not limited to scheduling, meal ordering, agendas, presentations, and meeting minutes. Collaborates with other LID departments and administrative staff as needed. Creates expense reports, processes invoices, and maintains departmental contracts. Is called upon to take on special projects when needed. Completes miscellaneous tasks and projects, as assigned. The experience you will bring: At least 2 years experience providing administrative support to Leadership Level. What will make you stand out: Approachable, professional, and self-motivated individual with a positive and can-do team player attitude Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time sensitive projects and adapt to changes quickly Excellent problem solving and administrative skills to handle a wide variety of complex situations Extremely detailed-oriented and use of sound judgment Excellent interpersonal, oral, and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills Ability to maintain a calm and diplomatic manner Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams and Outlook) and Adobe Acrobat Confident, decisive, and experienced in diplomacy when interfacing with different personalities within and outside of the company You can be who you are. People come first here. We're committed to an inclusive workforce. Learn more about how we create a welcoming work environment at ******************** What's life like at Pacific Life? Visit Instagram.com/lifeatpacificlife. Base Pay Range: The base pay range noted represents the company's good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay. $32.75 - $40.03 Your Benefits Start Day 1 Your wellbeing is important to Pacific Life, and we're committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we've got you covered. Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off Paid Parental Leave as well as an Adoption Assistance Program Competitive 401k savings plan with company match and an additional contribution regardless of participation EEO Statement: Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

Full-time Description Full-time position located in our Newport Beach office and will support other offices remotely. This role is responsible for office financial administration, on/off-boarding office personnel, facilities oversight, real estate licensing, and interdepartmental liaison to ensure compliance with established corporate guidelines and consistency with company policies. In addition, this role will participate in national and local initiatives and projects. May require minimal travel. This position will have the following responsibilities for multiple offices in multiple states. PRINCIPAL RESPONSIBILITIES Financial • Monitor expenses and approve vendor invoices in online A/P system • Prepare, review and submit personnel expense reports • Approve on-line vendor orders and ensure contract items are being utilized • Conduct detailed review of monthly Profit & Loss Statement noting explanations for variances • Prepare and implement annual budget and ensure cost containment procedures are maintained • Research to accurately forecast expenses for offices supported • Assist in forecasting and documenting revenue for each broker Human Resources • Facilitate on- and off-boarding of personnel • Review and approve time sheets and time off requests in payroll system • Communicate and coordinate company policies and procedures and ensure they are implemented • Serve as office point-of-contact and resource person • Hire temporary staff, if needed Facilities Management • Coordinate facility needs with property management, including lease renewals, parking, mail service, and other office issues • Order, organize or facilitate office supplies, branded items and kitchen supplies • Evaluate equipment, furniture and off-site storage needs and facilitate acquisitions • Organize and facilitate office moves and remodels as needed Licensing and Legal • Ensure state and broker real estate licensing compliance • Negotiate local vendor contracts, if needed Interdepartmental Liaison • Accounting Ensure all A/P and budget items are processed appropriately • Human Resources Coordinate on- and off-boarding personnel with multiple HQ departments Facilitate training of new personnel on standards for systems, databases and procedures • Information Technology Facilitate new equipment, technology initiatives, policies and procedures, etc., at the local office level to ensure operational effectiveness Requirements QUALIFICATIONS • Minimum three years commercial real estate and/or office management experience required • Minimum five years professional experience required - bachelor's degree preferred • Knowledge and experience with financial terms and principles required • Strong MS Office skills (Outlook, Excel, and Word skills will be tested) • Analytical skills required (ability to drill down, figure things out and provide solutions); Logic and reasoning skills will be tested • Superior attention to detail and follow-through • Organizational and efficiency skills essential • Excellent verbal and written communication skills; ability to interact effectively with all levels of the organization • Effective at multi-tasking in a fast-paced work environment • Manage multiple projects and prioritize tasks effectively to meet deadlines • Ability to work independently - as well as thrive in a team environment with a team-player attitude WHAT WE BELIEVE We succeed when our clients succeed. Our success is measured in the achievement of our clients' objectives, satisfaction, and trust. · Integrity - We will not compromise our individual or corporate integrity for any reason · Respect - We celebrate the intrinsic value of each person and embrace diverse perspectives · Teamwork - Collective efforts provide extraordinary results · Balance - A consistently productive team balances family, faith, community, and self · Leadership - Continued success relies on our ability to attract and motivate leaders of character ***We do not use 3rd party recruiting agencies***

Job DescriptionSalary: $23/hr Office Assistant & Retail Store Management Support Responsibilities: -Enter data into the POS system -Organize and manage documents -Visit five retail store locations for display setup and order processing -Check safety inspections/hazards for all store locations on a quarterly basis for IIPP -Manage Instagram (posting and engagement) -Merchandising -Other tasks assigned by management Qualifications: At least 2 years of retail store experience Interest and creativity in store displays Proficiency in English / Korean (verbal written) Legally authorized to work in the U.S. Proficient in MS Office, especially Excel Valid drivers license ability to travel to store locations Detail-oriented and well-organized Work Schedule: Monday - Friday, 9:00 AM 5:30 PM Benefits: Medical, Dental, Vision Insurance, and Life Insurance 401K Paid Vacation