Office administrator jobs in San Francisco, CA - 1,096 jobs

Surgery Center Administrator needed for growing Ambulatory Surgery Center! Bonus Incentives and Full Relocation! Surgery Center in which physicians have an ownership or investment interest. This state-of-the-art, multispecialty facility performs procedures in: Orthopedics, Pain Management and Plastic Surgery. 2 Operating Rooms and 1 Treatment Room. Ideal candidate for this role will either have Ambulatory Surgery Center (ASC) leadership experience or hospital surgical leadership experience with ASC exposure. Summary: Responsible for directing, coordinating, and controlling all aspects of the operating functions, processes, and staff of the facility while demonstrating the primary goal of efficiently providing surgical services that exceed customer expectations and improve clinical and financial operations. Qualifications Bachelor's degree or equivalent work experience. Minimum three years of experience in a top administrative or management position either in the ASC or hospital surgical space. Ability to work well with physicians, employees, patients, and others.

A well-established litigation practice is seeking a Litigation Secretary for their San Francisco office. This is a full-time, on-site opportunity providing complex and specialized secretarial and administrative support to attorneys and other timekeepers. The Litigation Secretary will play a key role in maintaining efficient case management, ensuring accurate and timely document preparation, and supporting daily operations within a collaborative team environment. Responsibilities Complete all document processing and correspondence assignments accurately and within timekeepers' deadlines Manage, organize, and maintain documents and pleadings in iManage and on a shared M drive Maintain attorney/paralegal calendars; schedule meetings and input all court-related deadlines Communicate with the docketing department regarding litigation deadlines Redline documents using Litera Draft pleadings and discovery documents, including master captions, notices, declarations, proposed orders, and proofs of service Arrange for court filings, including electronic filing and service in accordance with state, federal, and local rules Coordinate with vendors for service of process, subpoenas, and courtesy/chambers copies Handle attorney admissions for various courts (California, Washington State, New York, etc.) Coordinate court reporters and videographers for depositions and hearings Assist with deposition exhibit preparation Prepare, draft, and coordinate service of subpoenas Proofread all documents for accuracy Conduct basic legal research Assist with DocuSign document preparation Manage incoming and outgoing telephone calls professionally Maintain strong client relationships on behalf of attorneys Enter time daily using Intapp Provide support to additional team timekeepers, as needed Prepare New Business Forms, conflict checks, engagement letters, and waiver letters Prepare and process invoices, expenses, check requests, reimbursements, and related accounting documentation Assist with conference room reservations for meetings and depositions Copy sensitive documents that should not be sent to the Copy Center Make travel arrangements in compliance with firm Travel Policy Review, distribute, and process prebills Coordinate internal procedures and compile materials for attorney/paralegal audit letter responses Perform other duties as assigned Qualifications Required: Proficiency in iManage and other firm software applications after training Ability to work overtime as needed Proficiency in Microsoft Office Suite Strong understanding of court rules, procedures, and legal terminology Previous litigation secretarial experience Preferred: Bachelor's degree Work Environment Full-time position based in the San Francisco office Professional, collaborative environment supporting complex litigation work Overtime may be required as needed All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We have an exciting opportunity for an Office Coordinator in the San Francisco, CA office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Office Coordinator is responsible for ensuring the smooth operation of the office and providing administrative and reception support. This position is on-site five (5) days a week. Responsibilities and Duties: Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Process all invoices and checks. Acts as the primary contact with office vendors. Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices and distributes access cards for visitors. Knowledgeable about office staff, secretarial assignments, visitor office availability and general office and building information to expedite requests or provide guidance to others. Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed. Provides A/V support for office video conference meetings as needed. Develops and implements efficient office systems. Maintains office equipment. Manages supplies and maintains storage areas. Answers incoming office calls, forwards callers and takes messages as needed Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed. Assists with marketing and business development initiatives and materials. Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns. Remains current on firm technology changes and issues. Provides IT support as needed. Handles requests from office members, other offices and clients. Schedules and coordinates events internally and externally (holiday parties, social events, etc.) Performs other duties as assigned. Knowledge, Skills and Abilities: A Bachelor's degree is required. Three to seven years' experience working as an office coordinator or office administrative role, preferably in a legal environment. Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized. Ability to multi-task and prioritize workloads. Excellent computer skills and knowledge of MS Office Suite This position will require on-site presence five (5) days a week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $51,000 - $74,000, with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

Pay Range: $23 hourly We are seeking a detail-oriented and proactive Administrative Front Desk Specialist to become the core support for our office's efficient operations. You will play a dual role: serving as the first-line representative of the company image, responsible for front desk reception and daily liaison; and acting as the reliable cornerstone for office operations, ensuring a smooth-running work environment, supply management, and basic services. If you excel at multitasking, have a keen eye for detail, and enjoy supporting a team in a dynamic environment, we look forward to your application. Key Responsibilities 1. Front Desk Reception & Switchboard Services Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression. Answer the main switchboard, properly handle call routing, message taking, and basic inquiries. Receive, sort, and distribute daily mail, courier packages, and parcels. 2. Procurement & Vendor Management Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables. Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities. Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups. 3. Logistics & Document Management Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt. Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents. Assist in the preparation, photocopying, scanning, and organization of routine administrative documents. 4. Office Operations Support Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones. Assist in meeting arrangements, travel bookings, and basic expense report compilation. Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects. Qualifications Education & Experience: College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field. 1+ years of experience in an administrative, front desk, or office assistant role is advantageous. Fresh graduates with outstanding potential are also welcome to apply. Skills & Competencies: Excellent communication and interpersonal skills with a strong customer service orientation. Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Basic procurement knowledge and vendor communication skills. Ability to work independently while being a strong team player. Personal Attributes: Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment.

Current Openings (please also apply if you're looking for a SI position outside of the area of the below listed current openings as other areas become available regularly): 1 Superintendent, Orange County 1 Superintendent, San Diego 1 Assistant Superintendent, San Diego Job Description Responsible for the physical construction of the project. Supervise trade employees. Plan and manage subcontractors in establishing construction means and methods, scheduling, coordination, workplace safety and harmony. Work together with the Project Manager to achieve the project goals. Supervise assistant superintendents, foremen, and craft labor. Requirements 10+ years of experience as a Superintendent on large and complex projects in excess of $15 million. Advanced understanding of Enterprise software cost reports and budget & commitment differentiation. Education / Experience Four (4) years of technical training or equivalent experience. Minimum of eight (8) years supervisory experience in similar facility construction technology, equipment, methods, tools and work procedures required. Ability to control and supervise large groups. Advanced understanding of construction scheduling cost control. Orange County: Experience with University of California Projects and Life Science Projects preferred. San Diego: Experience with University of California/Cal State Projects or Design Build work preferred. About the Company Company provides General Contracting and complete Project Planning and Management services through multiple locations in California. They are a leader in their field and are consistently rated among the nation's safest builders. Company offers competitive compensation, excellent benefits and they take great care of their employees - which, in return, makes employees stay with the company for decades. All applications are treated confidentially and we will not present your resume to any of our clients before having discussed a position and company with you in detail and obtained your permission to present you to our client(s). #J-18808-Ljbffr

Careers by E mpowering Futures, Building Communities Imagine going to work each day knowing that your efforts positively impact individuals and communities. As a global movement and the nation's leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility, the YMCA of Greater San Francisco offers more than just a job-we offer a career with a future and the opportunity to make a lasting difference in your community. At the Y, you can uncover your passion and build a lifelong career addressing some of the nation's most pressing social issues. Our Organizational Culture At the YMCA of Greater San Francisco , we are committed to demonstrating values that aim to building strong communities where you can Be, Belong and Become. With Truth & Courage, we strive to understand and act on individual and societal truths. We ensure a safe and inclusive environment with Authenticity & Accessibility, allowing everyone to participate according to their needs. Our approach is Dependable & Creative, as we respond to community needs through strong partnerships. Above all, we embody Dignity & Empathy, treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals. Position Summary The Administrative Assistant provides comprehensive administrative, operational, and project support to the Chief Advancement Officer (CAO) and the Chief Financial Officer (CFO). Responsibilities are divided between Mission Advancement and Finance/HR functions. This role ensures efficient workflow, strong internal coordination, and effective support for donor and board-related activities. The position requires strong organizational skills, discretion, and the ability to manage priorities across two executive leaders and their teams. Responsibilities (50% - Chief Advancement Officer Support) Executive Support & Administration Manage and prioritize the CAO's calendar, including meeting scheduling, appointment coordination, and internal/external engagement planning. Prepare agendas, briefing materials, presentations, and meeting follow-up notes for the CAO. Process and track expense reports, receipts, reimbursements, and vendor invoices for the Mission Advancement team. Serve as a primary administrative contact for the CAO, donors, internal staff, and community partners. Mission Advancement & Committee Support Provide administrative and logistical support for Mission Advancement subcommittees, including scheduling, preparing minutes, distributing materials, and maintaining records. Assist with donor stewardship activities, including preparing and sending gift acknowledgments, follow-up letters, and donor engagement materials. Support communications and coordination with Association Office board members involved in advancement initiatives. Finance & HR Office Administration Support the CFO with calendar management, scheduling, and preparation of materials for internal meetings and cross-departmental projects. Assist with finance and HR administrative tasks, such as filing, digital recordkeeping, document formatting, and data entry. Process checks received from funders, members, donors, etc., make bank deposit, and update records Operational & Organizational Support Manage general office tasks for the CFO/HR team, including scheduling team meetings, ordering supplies for AO and the Annex, preparing agendas, taking notes, processing invoices and ensuring timely follow-up on action items. Manage incoming and outgoing courier bags and mail, and coordinate with the courier service to resolve any delivery or service issues. Assist with compliance-related documentation and internal process tracking as needed. Provide support for special projects related to financial operations, HR initiatives, and organizational systems improvements. Work Environment & Physical Demands This position operates in a professional office setting and occasionally at branch locations or community events. Requires frequent collaboration with staff, volunteers, and donors in person, via phone, and through digital platforms. Standard work hours apply, with occasional evenings or weekends for events or campaign activities. Ability to remain in a stationary position for extended periods while working at a computer. Occasional lifting of materials up to 20 pounds for events or campaign setup. Frequent movement between office and event locations; ability to travel locally between branches as needed. Disclaimers Must successfully complete a background screening, including criminal and employment verification. Some positions may also require a credit check. All duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees. Please contact your manager if you have any questions about this policy or these job duties. This may not be all-inclusive, and employees are expected to perform other duties as assigned by management. Job descriptions and duties may be modified by management as needed. Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment. Salary Description The hourly wage for this Administrative Assistant position is $35.00 - $40.00 per hour, based on industry benchmarking, organizational compensation structures, and alignment with grant fund approvals. Final compensation will be determined by factors such as experience, qualifications, and available funding for the position. #J-18808-Ljbffr

Job Title: Administrative Assistant Industry: Professional Services Pay: $80,000 - 90,000 annually + discretionary annual bonus is eligible for medical, dental, vision, and 401(k). About our client: Addison Group is partnering with our client to hire an Administrative Assistant for their San Francisco office. This is a great opportunity to join a collaborative, team-oriented environment where no task is too small, and every contribution is valued. Job Description: The Administrative Assistant will provide professional support to multiple team members and play a key role in ensuring smooth daily operations. This role requires a proactive, highly organized individual who enjoys multitasking, thrives in a fast-paced environment, and brings a positive, can-do attitude to the workplace. Key Responsibilities: Provide day-to-day administrative support for multiple team members Coordinate domestic travel and prepare itineraries Manage calendars, schedule meetings, and organize logistics Prepare and process expense reports and reimbursements Maintain office supplies, groceries, and common areas Greet and assist office visitors and clients Support meeting and event setup, both digital and in-person Assist with ad-hoc administrative tasks and special projects Qualifications: 3+ years of administrative experience preferred Bachelor's degree preferred Proficiency in Outlook and Microsoft Office Suite Strong organizational skills with excellent attention to detail Clear written and verbal communication abilities Positive, professional, and solution-oriented mindset Additional Details: Schedule: In-office Monday-Friday, with every other Friday remote Office size: 15 team members in San Francisco office Reporting to: Executive Assistant and leadership team Interview process: 3 stages, starting late September through October, with a target hire date in November Perks: Collaborative, team-oriented office environment Opportunity to take on a wide variety of tasks and projects Chance to work closely with both leadership and junior team members A culture that values positivity, teamwork, and “no task is too small” mindset

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

About Us: AZAZIE stands as the leading direct-to-consumer (DTC) e-tailer, providing an array of bridal gowns, bridesmaid dresses, evening wear, and accessories. Designed in Los Angeles, AZAZIE disrupts the traditional wedding industry by presenting made-to-order gowns at an affordable price point. The brand is dedicated to promoting body-positive fashion, ensuring that all dresses, available in sizes 0-30, are meticulously cut and sewn to order. Explore our website, where you'll find hundreds of bridal and bridesmaid gowns and dresses, spanning over 80+ enticing color options. Job Overview: The Office Assistant is responsible for ensuring the smooth and efficient running of our company's office and HR department. This role will focus on maintaining a welcoming environment and ensuring that team members have the tools required to perform their work effectively. Responsibilities and Duties: Greet visitors and direct them to the appropriate personnel Assist customers with on-site order pickups and returns Daily mail correspondence pickup and forwarding Receive and distribute incoming office deliveries Assist with monthly event planning, including company events, employee birthdays, and summer activities. Maintain the office space in clean and orderly manner Responsible for tracking delivery and maintaining stock of snacks and supplies for the Milpitas Warehouse. Collaborate with the Research and Development team to manage the intake and distribution of dresses and accessories from our Try-On Program. Ensure that conference rooms and shared spaces are well-maintained, organized, and ready for use. Maintain and submit receipts for purchases on a monthly basis Support new employee onboarding and prepare all new hire paperwork Archive employee files for offboarding Assist with conducting safety walks of the warehouse Assist with maintaining the dress displays in the Warehouse Lobby Act as the point of contact and coordinate with vendors Providing basic computer support to the warehouse team Translation support for Warehouse staff and HR Act in a confidential capacity handling sensitive information Other duties as assigned. Qualifications: An Associate's degree is preferred and at least 2 years of experience as an administrative assistant or any similar combination of education and experience is preferred. Prior HR and Customer Service experience is a plus Excellent communication skills - verbal and written Prior experience with Mac and Windows products Experience with Microsoft Office, Google Apps, ADP preferred High attention to detail and demonstrated meticulous organization skills Excellent interpersonal skills with the ability to manage sensitive and confidential situations Excellent time management skills and ability to multitask and prioritize work Fluency in Spanish and English is required. Benefits: 100% Medical, Dental, Vision, Life insurance offered after a 60-day probationary period Paid vacation days and sick leave Paid Holidays + Floating Holidays 401k Free snacks and drinks in office Employee discount Company engagement events Physical Requirements: While performing the functions of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close, distance and color vision. Azazie, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Azazie, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with strong potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant to support a residential property portfolio in Sonoma and Solano Counties. This role supports day-to-day property operations and resident services in a fast-paced, professional environment. The position starts as temporary with the potential to convert to a direct-hire role. Key Responsibilities Perform administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls and route messages appropriately Maintain an organized and professional front desk environment Manage office supplies and equipment and obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies such as fire or flood by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations including seniors, disabled individuals, and low-income residents Requirements Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds This opportunity offers exposure to the real estate and property management industry with the potential to transition from a temporary assignment into a long-term, direct-hire role based on performance and business needs.

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Pay Rate: $30/hr on w2 Looking to fill an Administrative Assistant, partnering with a Registered Associate, to provide assistance to a VISUALLY IMPAIRED (VI) Sr. Financial Advisor & his partner. Duties would include answering the phone, scheduling and providing translation of charts, research reports, equity analysis, etc. into a format that the system can read to the VI FA. Requires a high level of professionalism and business etiquette. Due to the confidential and sensitive nature of information to which the Executive Assistant may be exposed, discretion is required. Position calls for initiative, independence, and compliance. Must be able to learn quickly and to engage in a number of detailed tasks at once. Must have strong flexibility in regard to the duties assigned, and the hours necessary to complete them. Factors such as a specific college degree or multilingual fluency, may be preferred.

We are seeking a highly capable, driven professional to join our Milpitas, CA team as a Senior Office Administrator. This role requires strong interpersonal skills, comfort managing multiple priorities in a fast-paced environment, and the ability to work independently-paired with the judgment to escalate and ask for support when appropriate. It is an excellent opportunity to grow alongside a high-potential, high-growth young company, with the option to expand into broader areas such as business operations and strategy over time, if desired. This position is a strong fit for someone who is resourceful, energetic, and recognizes that exceptional attention to detail is what keeps an organization running smoothly. We operate as a flat organization and offer meaningful growth for the right person. This is a full-time role based in our Milpitas office, with competitive compensation and benefits.Job Responsibilities Working with CEO and senior executives for scheduling meetings and travel Working with employees across multiple centers in California, Colorado, Austin, Boston, Bangalore, Hyderabad Interfacing with customers, partners, suppliers and clients Managing incoming correspondence and outgoing mail Copying, scanning, faxing and other administrative tasks General office management including ordering office supplies as needed Job Requirements Bachelor's degree (or equivalent experience) and 4+ years in office administration and/or executive assistance. Strong interpersonal communication skills, excellent command of written and verbal English Ability to learn new skills and complete assigned tasks in a timely manner Ability to work independently in a fast-paced, startup environment Ability to multi-task and prioritize between multiple ongoing projects Proficient with Microsoft office tools Flexible schedule with ability to work outside the 9am to 5pm window if needed to meet deadlines Strong sense of responsibility and team player Desired Qualifications (but not necessary) Ability to perform interpretation of written and spoken mandarin as needed is desirable Previous experience working with an early stage startup desired We are looking for trailblazers ... We strongly believe that the pace of the ongoing hardware revolution will be greatly accelerated by Omni Design's IP cores and the rapidly emerging semiconductor embedded design business ecosystem. At Omni Design, we have created an exciting environment with amazing talent across multiple disciplines. We like self-motivated individuals, we encourage initiative, we look for leadership qualities, we value teamwork, we like diversity, and we reward excellence. We are looking for trailblazers to bring Omni Design's vision to fruition. If you are interested in making an impact as part of a young, fast growing, cutting edge technology company, please reach out to us. Omni Design is an equal opportunity employer. We offer excellent compensation. We seek individuals that share our high standards and commitment to excellence.

Join a company with an award-winning culture, based Belmont Celebrate your birthday with a paid day off. Win Weekly and Monthly gift vouchers to celebrate ‘core value winners!' This is a great opportunity for an A-Player who thrives in a busy environment, has a passion for superior customer care. Mon to Fri business hours. LET THE JOURNEY BEGIN As an Administration Officer, you will take on a variety of responsibilities including customer service, answering phones, and coordinating bookings and results for pre-employment medicals and assessments. As the first point of contact, your duties will include: Answering a wide variety of enquiries relating to new referrals and medical appointments. Liaising with stakeholders and clients via our online chat portal. Scheduling pre-employment assessments. Collating results from pre-employment assessments and liaising with KINNECT's medical team. Attending to inbound calls from a wide range of clients in an efficient and professional manner. The successful candidate will be required to work an 8-hour shift between 8am and 5pm with a 30-minute break at our Belmont Clinic location, must be flexible to work different hours on occasion. WHY YOU WILL LOVE THIS JOB One of our core values is helping people, and we know you share that passion, as a KINNECTer you will enjoy the following: Pay reviews based on value created, not length of time in the role. Opportunities for transfer to other locations across the country. Supportive Team Leaders to help you reach your potential. Opportunities to grow your career and skills in a diverse range of areas. A super friendly team! WHY YOU WILL LOVE WORKING AT KINNECT When you join KINNECT, your arrival will be celebrated with a welcome hamper and first-class perks including: Fortnightly incentives. Ability to purchase additional annual leave. Celebrating your birthday with a paid day off. Paid parental leave. Enjoy discounted health insurance. Weekly and monthly gift vouchers to celebrate ‘Core Values' winners. KINNECT social days, work anniversary celebrations, and regular events. HOW YOU WILL ADD VALUE With a proven track record of success in a customer-centric role, you bring additional talents and attributes such as: Problem-solving skills and the ability to apply your knowledge to different scenarios. Ability to work in a fast-paced, evolving environment and prioritise effectively. Excellent written and verbal communication skills and a high level of professionalism. Ability to work well within a team environment. READY TO APPLY? If this opportunity speaks to you, press apply now! We request that all applications are submitted through SEEK or our careers website. However, if you have any questions regarding the opportunity please feel free to reach out to team at *******************.au! This position is being sourced directly by KINNECT. We respectfully request no agency approaches.

Admin Officer- * Hillsborough, County Down * Up to £13.75 per hour * Posted December 16, 2025 Admin Officer - Sustainable Livestock Systems Rate of Pay: £13.75 per hour Hours: Monday to Friday, 37 hours per week We are seeking a proactive and detail-oriented Admin Officer. This temporary, ongoing role focuses on ensuring compliance, accuracy, and efficiency across a range of administrative and regulatory tasks. Key Responsibilities: * Manage procurement processes and maintain expenditure records * Liaise with suppliers and finance teams, and support year-end financial procedures. * Process industrial staff timesheets, maintain absence records, and coordinate with managers. * Generate monthly and quarterly rent invoices and respond to related queries. * Manage central email inboxes, respond to finance and management queries, and ensure timely communication. * Handle incoming calls and direct or resolve queries from internal and external contacts. * Provide front desk support, assist visitors and contractors, issue passes, and coordinate with the Premises Officer including coordination of business meetings. * Record daily meteorological data and produce monthly reports for staff. * Provide support to management where required, including minute taking and maintaining action logs. * Carry out general administrative duties and any other tasks as required by management. Essential Criteria: * 5 GCSEs including Science, Maths, and English Language (Grades A*-C or equivalent) * Minimum of 6 months relevant experience in an administrative role Desirable: * Knowledge or experience in agriculture or agri-business operations

Job DescriptionBenefits: 401(k) Bonus based on performance Dental insurance Employee discounts Paid time off C Are you a warm, polished, and detail-oriented professional who thrives in a fast-paced, client-facing environment? Do you have a passion for beauty, wellness, and providing exceptional service? An internationally recognized Aesthetic Plastic Surgery and Medical Spa practice is seeking a dynamic Front Office Coordinator & Administrative Assistant to join our elite team. This role is essential to the day-to-day flow of the clinic and offers a unique opportunity to be the welcoming face and organizational force behind a world-class aesthetic brand. Key Responsibilities: Front Office Coordination Greet patients and guests with professionalism, warmth, and enthusiasm Maintain an inviting, organized, and clean front office and waiting area Manage multi-line phone system, voicemail, and email inquiries Schedule appointments, coordinate follow-ups, and confirm patient visits Check in/out patients and process payments accurately Prepare patient intake packets and charts Triage office activityknow where patients and providers are at all times Take pre-op and post-op clinical photographs following practice standards Administrative Support Assist with inventory and ordering of office and skincare products Respond to patient communications and inquiries via phone, email, and website Maintain and organize medical records, file releases, and patient data securely Support coordination of meetings, events, and speaking engagements for the practice Liaise with insurance providers and assist in claim follow-ups Work directly with practice leadership on scheduling, communications, and task management Ship products and maintain e-commerce skincare inventory Ideal Candidate: Outgoing, polished, and professional in demeanor and appearance Excellent verbal and written communication skills Highly organized, proactive, and comfortable with multitasking Experienced in front office or administrative roles, preferably in a medical or aesthetics setting Tech-savvy and proficient in office software, scheduling systems, and social media Familiar with medical terminology, insurance, or aesthetic treatments (preferred but not required) Sales experience is a plus! Position Details: Full-Time | Includes Evenings & Some Weekends

at XL Industries Inc Senior Office AdministratorFull-Time | Oakland The Office Administrator is a highly visible, high-impact role responsible for supporting key executives while ensuring operational excellence across XL's Bay Area office locations. This position blends advanced administrative partnership, office and facilities oversight, hands-on office support, and cross-functional coordination. In addition to providing executive-level administrative assistance, this role includes regular front-desk coverage in the Oakland office and participation in day-to-day operational tasks such as maintaining common areas, organizing supplies, and supporting kitchen upkeep. In addition to providing high-level administrative support, this role will help shape and strengthen administrative operations across our offices, with the potential to take on functional leadership responsibilities as the administrative team grows. We are seeking a poised, resourceful, and relationship-oriented professional who thrives in a dynamic environment. This individual will represent XL with professionalism, discretion, and a strong sense of stewardship. Key Responsibilities:Executive & Administrative Support:• Manage and prioritize complex calendars for multiple leaders, ensuring alignment and clarity around competing priorities. • Exercise sound judgment when evaluating requests and safeguarding executive time. • Prepare and refine high-quality presentations, reports, and communications. • Serve as a trusted liaison for internal and external stakeholders, maintaining confidentiality and professionalism at all times. • Anticipate needs in fast-paced or ambiguous situations, providing thoughtful problem-solving and proactive support. • Offer coverage and partnership to other executives and administrative colleagues as needed. Office Management & Operations:• Oversee daily operations for Oakland and support operational coordination for the Milpitas office to maintain environments aligned with XL's culture and standards. • Provide oversight, guidance, and support to the Milpitas Office Coordinator to ensure alignment with XL's office standards and operational expectations. • Manage budgets and financial tracking for office-related activities, procurement, and facilities expenses. • Own the sourcing and procurement of supplies, equipment, and furnishings while ensuring cost effectiveness and vendor accountability. • Develop, maintain, and promote office management SOPs to support consistency and operational discipline across sites. • Lead space planning initiatives, workstation setups, office moves, and environment upgrades. • Identify opportunities to improve systems, workflows, and user experience. Facilities & Vendor Coordination:• Serve as the primary point of contact for building operations, facilities services, and maintenance partners. • Coordinate repairs, safety inspections, and tenant improvement initiatives across locations. • Build and maintain productive vendor relationships, contract oversight, and preventive maintenance schedules. • Ensure all sites meet XL's standards for safety, accessibility, and operational readiness. Employee Experience & Engagement:• Partner closely with People and Communications teams to deliver high-quality office events, celebrations, and culture-building activities. • Support programs that strengthen community presence, employee experience, and local engagement. • Champion XL's culture in daily operations, ensuring the Oakland office reflects our values and commitment to a positive workplace experience. Meeting, Event, & Travel Coordination:• Plan and manage logistics for meetings, department gatherings, conferences, and company-wide events. • Coordinate domestic travel for executives and team members, prioritizing accuracy, efficiency, and experience. • Prepare meeting materials and support follow-up actions to ensure continuity and accountability. Financial & Document Management:• Prepare and reconcile executive and office expense reports with accuracy and timeliness. • Monitor operational budgets and recommend cost-conscious improvements. • Maintain organized, accessible filing and documentation systems across locations. • Support research, project management, meeting briefs, and action tracking. Travel & On-Site Expectations:• Primary location: Oakland (home base) • Routine travel to Milpitas; periodic travel to Sacramento based on operational needs • Provide coverage across other XL offices during absences or peak operational periods Qualifications:• 3-5 years of experience providing administrative support, including direct support to senior leaders. • Experience managing office operations, facilities coordination, or multi-site administrative functions. • Demonstrated ability to provide functional leadership or coordinate team workflows. • Strong organizational and prioritization skills with the ability to navigate changing priorities. • Exemplary written and verbal communication skills. • High degree of professionalism, confidentiality, emotional intelligence, and interpersonal maturity. • Advanced proficiency in MS Office Suite and modern workplace collaboration tools. • Experience in construction, professional services, or operationally complex environments preferred. • Bachelor's degree preferred; equivalent experience accepted. Core Competencies:• XLI Steward • Bridge Builder • People Builder • Business Acumen • Continuous Learner • Strategic EdgeCompensation & BenefitsThe hourly pay range for this position is $88,000 - $110,000 annually, based on experience and qualifications. This compensation range aligns with California pay transparency guidelines.XL Construction offers a comprehensive benefits package, including: Medical, dental, and vision insurance 401(k) with company match Paid Time Off (PTO) and paid holidays On-the-job training and professional development opportunities

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible. Job Description: Parsons is looking for a Field Office Coordinator-Administrative Assistant to join our team! In this role you will get to work with our Contract Administration and Field Services Team to provide administrative support related to field offices and field staff. This position is located in on of our offices in London or the Greater Toronto Region, Ontario. What You'll Be Doing: * Manage day to day needs of field offices across Southern Ontario, including oversight of leases, coordinating monthly charges, ordering office supplies, and conducting safety inspections. * Prepare purchase orders for subconsultants. * Support monthly invoice reporting and preparation. * Keeping accurate and updated files relating to field staff and field office contact information. * Business development support, including preparation of proposals and resumes. * Manage field equipment such as levels and testers, and ensuring calibration records are up to date. * Sample delivery of asphalt and granular samples to laboratories. * General administrative support to field staff. * Performs other responsibilities associated with this position as may be appropriate. What Required Skills You'll Bring: * Associate degree in Business (or equivalent). * 3+ years of related work experience. * Valid Drivers License. * Ability to lift 25kg. What Desired Skills You'll Bring: * Excellent written and oral communication, organizational, and interpersonal skills are required. * Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel is required. This position is part of our Critical Infrastructure team. For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see what's next! We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle! Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities. We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY! Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to ************************************************